INTERNSHIP REPORT JANUARY 19 - MARCH 19, 2015

INTERNSHIP REPORT SUBMITTED TO THE SCHOOL OF HUMAN

RESOURCE DEVELOPMENT JOMO KENYATTA UNIVERSITY OF
AGRICULTURE AND TECHNOLOGY IN PARTIAL FULFILLMENT OF
THE REQUIREMENTS FOR THE AWARD OF A MASTER OF
SCIENCE DEGREE IN DEVELOPMENT STUDIES

SUBMITTED BY
FATIMA ADEN EIDLE.
REG#: HD324-C005-0651/14

MARCH 2015

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 Declaration
I, Fatima Aden Eidle, declare this internship report is my original work and has not been presented for
any other university or institution for any academic award.

Signature: …………………………… Date: ……………………………………

FATIMA ADEN

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 APPROVAL

This is to certify that this report by Mss. Fatima Aden Eidle which has been under my supervision has
been submitted to Jomo Kenyatta University for Agriculture and Technology (JKUAT) with my
approval.

Signature: ……………………… Date: …………………………….

Mr. DAN NSUBUGA

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 DEDICATION

I dedicate my attachment report to my family and many friends. A special feeling of gratitude to my
loving parents, Madina Moallim and Aden Eidle who's their words of prey of Allah, encouragement and
support for tenacity ring is still in my ears. I dedicate this work and give special thanks to my husband
Abdullah and my wonderful daughters Aisha, Hani, Ifrah and Farhia for being there for me throughout
the entire attachment program. All of you have been my best cheer respect.

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 ACKNOWLEDGEMENTS

First and foremost I would like to express my thanks to Allah because of love and strength that Allah has
given to me to finish this logbook as my internship report. This internship report is important to fulfill
part of the programme criteria that is a requirement to fulfill the Master of Development studies in
Human Development department at Jomo Kenyatta University of Agriculture and Technology (JKUAT)
in Nairobi Kenya. I know that there are still many lacks of arranging this report even when doing my on
job training and I thank to those who have supported me to perform the on job training up to carrying out
this report.

The internship opportunity I had with [Somali Consultants Association “SOCA”] was a great chance for
learning and professional development. Therefore, I consider myself as a very lucky individual as I was
provided with an opportunity to be a part of it. I am also grateful for having a chance to meet so many
wonderful people and professionals who led me through this internship period.

Bearing in mind previous I am using this opportunity to express my deepest gratitude and special thanks
to the Mukhtar Hassan of SOCA south & central coordinator and my immediate supervisor who in spite
of being extraordinarily busy with his duties, took time out to hear, guide and keep me on the correct path
and allowing me to carry out my project at esteemed organization and extending during the training.
Furthermore, it is my pleasure to appreciate to my beloved teacher & mentor Mr. Dan Nsubuga who
supported me tirelessly and guided me to complete this internship report.

It is my radiant sentiment to place on record my best regards, deepest sense of gratitude to my family
whom also supported me to do my studies and work without domestic burdens. I perceive as this
opportunity as a big milestone in my career development. I will strive to use gained skills and knowledge
for this eight weeks in the best possible way, and I will continue to work on their improvement, in order
to attain desired career objectives.

Sincerely,
Fatima Aden
Mogadishu
March 15, 2015

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CONTENTS
DECLARATION.......................................................................................................................................................1
APPROVAL..................................................................................................................................................................2
DEDICATION...........................................................................................................................................................3
ACKNOWLEDGEMENTS.......................................................................................................................................4
ABSTRACT..............................................................................................................................................................6
CHAPTER ONE: INTRODUCTION........................................................................................................................7
1.1. Background of the internship..........................................................................................................................7
1.2. Internship Objectives......................................................................................................................................7
1.3. Organization Background...............................................................................................................................7
CHAPTER TWO: INTERNSHIP DESCRIPTION....................................................................................................9
2.1. Internship Overview........................................................................................................................................9
2.2. Work experience.............................................................................................................................................9
2.3. Responsibilities.............................................................................................................................................10
2.4. Community participation...........................................................................................................................10
2.5. Challenges faced & solutions........................................................................................................................10
CHAPTER THREE: INTERNSHIP EVALUATION..............................................................................................11
3.0. SWOT Analysis............................................................................................................................................11
3.1. Strengths.......................................................................................................................................................11
3.2. Weaknesses...................................................................................................................................................11
3.3. Opportunities.................................................................................................................................................11
3.4. Threats..........................................................................................................................................................11
CHAPTER FOUR: RECOMMENDATION & CONCLUSION.............................................................................12
4.1. Recommendation..........................................................................................................................................12
4.2. Conclusion....................................................................................................................................................12
APPENDIXES........................................................................................................................................................13
APPENDIX 1: LOG BOOK..............................................................................................................................13
Appendix 2: Photos............................................................................................................................................19

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 ABSTRACT

Within my study of development studies I am interested in developmental issues especially

organizational development. It was a great opportunity for me to do eight weeks internship in Mogadishu
within the SOCA. The internship was concentrated on the field of consultancy, third part monitoring,
strategic planning, and support of project implementers on planned direction. At the beginning of the
internship I had set main learning objective regarding to intern was to give practical and professional
knowledge about the organization development service provided by the host organization. During my
stay several activities have contributed to achieve my entire objective.

The main challenge was giving me just secretariat work which was not supportive to my expected
practical work. I talked with coordinator and accepted me to work with capacity building sector that
provides trainings, consultations and facilitates strategic planning. From that day I have facilitated two
years strategic planning workshop for SNWO in Mogadishu and some other heavy tasks.

The main strengths found were the organization has a pool of professionals who work with the clients
and other stakeholder effectively and organization works with its partners through participatory planning.
The organization also has written policy and procedures to run its programs. Generosity to guide and
mentor for interns was unique to this institute and I got insight into the work of Consultancy firm. The
financing of projects is an important factor and forces to be flexible in attitude and approach. I learned
more about planning and third part monitoring. Working together with the different stakeholders and by
education these threats have to be approached. To succeed in conservation of the species, the sharing of
knowledge, ideas and opinions is of importance.

Beside of that the weaknesses found was the entity has single donor and doesn't have sustainable funding
source which is the backbone of every organization. In addition to that its written business plan have not
fund that stands alone as situation was very dynamic. I recommend SOCA to update its business plan,
have strong goals to work with multiple donors and work hard to get sustainable source of funding

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 CHAPTER ONE: INTRODUCTION

1.1. Background of the internship

This report is a short description of my eight weeks internship from January 15th to March 15th 2015
carried out as compulsory component of the MSc. Development Studies. The internship was carried out
within the Somali Consultant Association (SOCA). Since I was interested in developmental issues,
especially organization development, monitoring & evaluation and strategic planning issues which was a
unique species for the organizations in this country. At the initial stage I developed few objectives at the
internship period of how I could incorporate development objectives with consultancy field on
organization development, strategic planning & third part monitoring for the youth job placement and
employment projects in Somalia.

1.2. Internship Objectives

The general objective of internship/attachment is for the partial fulfillment of the requirement for the
Master degree of MSc. Development studies. The purpose of intern is to give practical and professional
knowledge about the organization development to the attaché. Beside this, the specific objectives are as
follows:

1) To put into practice of my theoretical knowledge

2) To know and adopt the working environment

3) To establish networks for career development

1.3. Organization Background

SOCA is a consultancy organization that was established in 2004 by group of local experts with
diversified academic qualifications. It operates throughout Somalia and Somaliland. SOCA augments the
organizational and technical capacity of local NGOs, public and private institutions through creating
linkages for effective self supporting and sustainable NGOs that utilize best practices to achieve the
client’s development goals.

SOCA has put in place mechanisms that ensure proper application of inputs, use of measurable
indicators, and working process to reach the desired objectives by the clients. For the last three years
SOCA has been continuously involved in monitoring, evaluating, assessing technical and financial
capability of nine local ADF partners in implementing the youth skills development project successfully.

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In particular SOCA has provided guidance on project and business startups, job placements, class and
field work activities as well as mentorship of trainees.

SOCA has a pool of local expertise in different thematic areas that are relevant to work in organization
development. These personnel are conversant with the context and geographical regions of youth Project
locations; the personnel have also been selected with focus on the three SOCA regional Offices. The
organization has competent individuals with adequate experience in the field of development. Three of
the employees have been trained on Organizational development through Strengthening of the Civil
Society Organization Involving Systems (SOCSIS) program funded by EU in 2004. Since that period
they have been working as consultants in this field. In addition to academic qualifications, the staff has
many years of expertise on the ground in finance and project cycle management. The uniqueness of
SOCA have staff that regularly facilitate strengthening of the ADF grantees capacity & enabled them
comply with ADF requirements and promoted effectiveness and efficiency in implementation of youth
job placement and business development programme.

Vision: SOCA desires to become premium world class consultancy service provider in horn of Africa.

Mission Statement: SOCA as consultancy firm is committed to Support public & private institutions to
be successful in their business by providing quality consultancy service on organizational and business
development.

SOCA Goal: Improved capacity of public and private institutions in providing quality service delivery to
their clients and become sustainable organizations.

SOCA Objectives

1) To provide capacity building for public and private institutions through need assessment & training

2) To improve public and private institutions’ effective programme implementation by providing solid
information from standard monitoring and evaluation mechanisms

3) To conduct research and feasibility studies for public and private sectors in making effective
programme/business plans and decision making.

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 CHAPTER TWO: INTERNSHIP DESCRIPTION

2.1. Internship Overview

Somali Consultants Association is nonprofit consultancy firm that works whole Somalia, Punt land and
Somaliland. Its core businesses are capacity building, monitoring & evaluation and research and baseline
survey. SOCA consultancy firm has been in the field for more than 10 years. It prides itself in the number
of partners monitored and have received positive outcome for the last three years of working with ADF.

The internship period with SOCA, I have done a number of activities and gained various skills like
planning, writing skills and project start up activities. I facilitated a workshop for Somali National
Women Organization (SNWO) in Mogadishu for the development of two years strategic plan.

I have worked with capacity building and monitoring and evaluation that they work different partners.
They provide trainings for different public and private institutions on short term contracts, third part
monitoring for long term contracts and daily basis consultation and facilitation activities on need based
events.

2.2. Work experience

During the internship, I became a member of the team who carried out day to day activities of the
institution. I facilitated two years strategic plan workshop for Somali National Women Organization
(SNWO) in Mogadishu. The women organization was so impressed for my presentation and the way they
identified their weaknesses and strengths and changed into goals and work plan.

I attended a number of internal organization planning meetings and Somali Investment forum (SIF)
which I gained a number of skills that included: interpersonal skills, communication and report writing
skills.

During my internship, I was introduced monitoring evaluation department where I learnt planning, data
collection and reporting which will help my career development. I also gained organizations program
consolidation in different regions or different contexts as well as capacity building, monitoring &
evaluation and continuous development.

Problem solving was another gained experience as I have solved some cases. For instance, in my last
activity I took field visit for one of the organization who has not distributed complete tools to the trainees
to make actual corrective action. In conclusion, the internship was a useful experience. I have find out
what my strengths and weaknesses are; I gained new knowledge and skills and met many new people. I

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achieved many of my learning goals, however for some the conditions did not permit to achieve them as I
wanted.

2.3. Responsibilities
During the internship, I was assigned the responsibility of facilitating all organization workshops that
included preparation of workshop materials, workshop agenda, invitation of participants and workshop
delivery.

2.4. Community participation

SOCA is a member of Somaliland chamber of commerce and have good working relations with Non
State Actors in Somaliland, Punt land and South and Central Somalia, it has strong linkages to lobby and
advocate for Somalia agencies. SOCA facilitates community meetings and consults community based
organization to promote their unpaid services. To achieve its goal and objectives, SOCA applies the
following approaches First, SOCA helps the agencies to identify the key stakeholders, with whom, they
will establish communication lines for better coordination and networking, as well as involving them in
the project cycle to enhance good relationship. Second SOCA encourages organizations to participate in
the local interagency meetings, NGO Aid Coordination body in Somalia, local youth, women and
business community. This had given them a platform to learn, exchange information and replicate good
practices in their own setups. Most importantly, these platforms give SOCA an opportunity to support the
community initiatives direct or indirect approaches.

2.5. Challenges faced & solutions

During the attachment with SOCA, I was given secretarial tasks which were not adequate for my
professional career development. To solve this issue, I talked with my supervisor to engage me in more
technical work related to my profession of development planning where he responded positively by
giving me more technical work especially in monitoring and evaluation.

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 CHAPTER THREE: INTERNSHIP EVALUATION

3.0. SWOT Analysis

SOCA SWOT analysis outcome was as follows:

3.1. Strengths
 Committed members & staff
 Documented strict rules and regulations
 Legal registration in three zones
 Good financial management system
 Good image in the civil society organizations
 Uniqueness of capacity building and monitoring and evaluation
 Professional experts
 Proper recordkeeping

3.2. Weaknesses
 Shortage of sustainable funding
 Inadequate monitoring and evaluation policies
 Outdated strategic plan

3.3. Opportunities
 Available donors and funding agencies
 Conducive environment to work in some areas (Somaliland and Puntland)
 Availability of local professionals or experts
 Existence of local regional administrations
 Pool of local NGOs and CBOs
 Existence financial service providers
 Increased consultancy service demand

3.4. Threats
 Insecurity in some areas (south & central)
 Political divisions & independent regional states
 Increased number of competitive consultancy firms
 Poor regional government support
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 CHAPTER FOUR: RECOMMENDATION & CONCLUSION

4.1. Recommendation
I recommend SOCA to develop fundraising strategy which will support organizational sustainability.
SOCA has also to update its strategic plan for the coming years. Finally, SOCA has to develop adequate
written monitoring and evaluation policy and procedures.

4.2. Conclusion
It has been to nice to be with SOCA and carry out such assigned duties. It was memorable for me to have
to work with SOCA and its partners. During the internship, I gained planning, writing and documentation
skills. The internship was a good time to practice what I have learnt in the class. I have also built social
networks among NGOs that SOCA works with locally and internationally.

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 APPENDIXES
APPENDIX 1: LOG BOOK

STUDENT'S PARTICULARS

Name of the student: EIDLE FATIMA ADEN (Surname first)

Registration number of the student: HD: 324-C005-0651/2014

Department: HUMAN DEVELOPMENT

Course of study: DEVELOPMENT STUDIES

Year of study: 2014 - 2015

Name and address of company/organisation where the student is attached:................

Somali Consultants Association (SOCA)

Mogadishu: Zope building first floor

www.socasom.com

Name of industry-based supervisor: Mukhtar Hassan Elmi

Duration of attachment

From: January 19, 2015

To: March 19, 2015

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 FATIMA ADEN EIDLE: ID#: HD:324-C005-0651/14

ATTACHMENT: DAILY LOG PROGRESS CHART

WEEK 1 WEEK ENDING: JANUARY 19- 25, 2015
DAY DESCRIPTION OF WORK DONE
Monday SOCA partner (HIMILO Foundation) youth skill training financial review
Tuesday Writing financial review report
Wednesday Consultation with partner for the required corrective actions
Thursday Finalization of review report with agreed planned corrective actions
Saturday Meeting with women organization to develop two years strategic plan
Sunday Start up day for agreeing organization vision, mission, goal, objectives & mandate
This week activities were mainly consultation meetings and financial reviews for SOCA partners (Himilo
Foundation). It was introductory stage that supervisor introduced me monitoring and evaluation process.

WEEK 2- WEEK ENDING: JANUARY 26 -01/2, 2015

DAY DESCRIPTION OF WORK DONE

Monday Continuation of analyzing organization's SWOT analysis
Tuesday Developing strategic goals, strategies and action plans for two years
Wednesday Observing another partner (KAASHIF) selection of new project beneficiaries for Tailoring
Thursday Continuation of KAASHIF for selecting Beauty care & salon beneficiaries
Saturday Continuation of KAASHIF for selection of Fishery beneficiaries
Sunday Compilation of the two weeks report
The second week was the continuation of first week remaining activities for Somali National Women
Organization (SNWO), facilitation of two years plan for the women organization, observation for
KAASHIF beneficiary selection process.

WEEK 3 WEEK ENDING: February 2-8, 2015

DAY DESCRIPTION OF WORK DONE

Monday Preparation of Training report for Himilo Foundation youth skills training
Tuesday Completion of Himilo youth skills training report
Wednesday Data collection for Business start report for Kaashif benefactress
Thursday Preparation of Kaashif beneficiaries business start up report
Saturday Re-assessing Himilo’s Organizational financial assessment as required by USADF
Sunday Completion of partners reports and submission to supervisor
The third week, Himilo finalized session one training program, filled training report form, business start up

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and placement for KAASHIF session one beneficiaries and finalization of both partners training program
report, project start up, business start up and placement

WEEK 4 WEEK ENDING: February 9-15, 2015

DAY DESCRIPTION OF WORK DONE

Monday revising of business start up report for Kaashif
Tuesday Meeting with Fridah from JKUAT& Savannah team in Siyad Hotel, Mogadishu
Wednesday Discussion about thesis topic issues with Fridah
Thursday Travel to Hargaysa
Saturday Discussion on SOCA’s ADF call proposal and production of one year project concept note
Sunday Continuation of call proposal and developing concept note
Beside KAASHIF youth skill training beneficiaries business start, I travelled to Hargaisa to attend SOCA
long days meetings that we prepared one year project concept note. In addition to that, I have also attended
JKUAT and Savannah universities postgraduate meetings in Siyad Hotel, Mogadishu, Somalia

WEEK 5 WEEK ENDING: February 16 – 22, 2015

DAY DESCRIPTION OF WORK DONE

Monday Two years’ financial close out for SOCA Mogadishu and review for project financial review
document
Tuesday Continuation of financial document review
Wednesday Developing call proposal budget
Thursday Finalization of call proposal with the team
Saturday Discussion of SOCA monitoring programme achievements, challenges & lessons learnt
Sunday Updating organizational brochure, slogans & business cards for SOCA
SOCA's three years financial document review, finalization of project concept note budget and discussion
of the organization's SWOT analysis was the main actions done this week. As SOCA was preparing to
attend Somali Investment Forum in Nairobi, documents preparation was another important tasks given to
me tp update organization profile, brochure and business cards.

WEEK 6 WEEK ENDING: February 23-28, 2015

DAY DESCRIPTION OF WORK DONE
Monday Discussion on Strengths, weaknesses, opportunity and threats for SOCA for organizational
development
Tuesday Completion of SOCA financial management & way forward
Wednesday Travel to Mogadishu

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Thursday Preparation of SOCA slogan & working to complete weekly update report
Saturday Preparation & payment of SOCA staff February 2015 monthly fees
Sunday Preparation of programme presentation for SOCA’s participation of Somali investment forum
The sixth week, I came back home and I worked mainly in SOCA office for finalization of forum documents such as
Slogans and stickers.

WEEK 7 WEEK ENDING: March 1 -8, 2015

DAY DESCRIPTION OF WORK DONE
Monday Preparation of Kaashif session two Project start up report
Tuesday Completion of project start up report
Wednesday Preparation of training notes on spending plan to ADF grantees
Thursday Off-day
Saturday Travelling to Nairobi
Sunday At the morning meet with USADF team including president from Washington and discuss about
Somalia programme activities, achievements & challenges. SOCA got award certificates.
Afternoon, Attended Somali Investment forum held at Safari Park Hotel in Nairobi, Kenya. The
forum was facilitated by Shuraako as a global neutral broker. The main issue discussed was (How
can international community and investors can provide entrepreneurs to grow and be successful?)

This week, I completed Kaashif's project start up report and I went to Nairobi and attended opening session for
Somali Investment forum

WEEK 8 WEEK ENDING: March 9-15, 2015

DAY DESCRIPTION OF WORK DONE
Monday Second day of Somali Investment Forum
Tuesday Last day of the forum
Wednesday USADF & SOCA meeting to revise the workshop schedule as participants delayed due to Visa
problem
Thursday First day of the workshop grantees workshop (Grantees presentation, USAID meeting with grantees,
performance indicator session & spending plan session)
Friday Second day of the workshop (Disbursement request, financial reporting, shifts, amendments &
training curriculum)
Saturday Completion date of the workshop. SOCA’s role as partner (Quarter report review, disbursement
reviews, site visit reports & project closeouts
Sunday Travel back to Mogadishu
As last week of the attachment, I successfully attended the forum and it was helpful for me to network different
business and social groups from different parts of Somalia. I also attended USADF partners workshop as a SOCA
member. I was one of the facilitators of the workshop and my role was to facilitate NGOs Budget Spending plan for
SOCA partners

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Additional Information

It has been to nice to be with SOCA with its partners and carry out such assigned duties. It was memorable for me
to have an opportunity to attend Somali Investment Forum (SIF) in Nairobi.

Student's signature: ……………………………. ......Date: …………………………………….

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Somali Consultants Association

‫جمعية مستشاري الصومال‬

COMMENTS BY INDUSTRY-BASED SUPERVISOR

This is certifying that, Mss. Fatima Aden Eidle ID # HSD:324-C005-0651/2014 a student of Jomo
Kenyatta University of Agriculture & Technology (JKUAT) in Development Studies Course has
completed the assigned internship on Organization Development with SOCA attachment successfully
under my supervision. To the best of my knowledge and as per her declaration the report is an authentic
work on the issue and has not been submitted to anywhere for awarding any degree.

The MSc Internship Report, she has submitted on the topic, is up to the mark in the terms of the quality
and the organization. I wish her every success in life.

I wish her every success in life.

Supervisor's Name and Signature Date: ………………………

Mukhtar Hassan Elmi

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Appendix 2: Photos

SOCA Review Meeting on February 2015 in Hargaisa

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SNWO Strategic Planning Workshop on January 2015 in
Mogadishu