FIT-OUT MANUAL

INDEX
1. Introduction

2. Amendments By Developer

3. Interest Free Deposit

4. Emergency Contact Nos.

5. Owner's Responsibilities

6. Dos And Don'ts For Flat Owner

7. Completion Of Fit-out

8. No Liability Of Developer,
Its Property Management Team Or Consultants

9. Flat Owner's Contractors

10. Rules And Regulations For Contractor's Workmen

11. Materials Movement

12. Goods Vehicle Restrictions

13. Security Policy

14. Instructions
Dear Flat Owner,

The idea behind preparing this customer service manual originated

from our renewed efforts in providing better service to our valued

customers. In alignment with this strategy, Customer-focus is our

mission and everything we aim to do is decided to keep our

customers delight in mind.

The Fit-Out Guide is one such step we have taken in getting closer to

our customer - YOU. With this Fit Out Guide, we aim to make your

living more comfortable by providing you helpful hints and guidelines

on maintaining your cherished home. Our research shows that a little

care and attention will ensure that your home remains healthy and

durable for many years, providing you and your family safety, security

and happiness forever.

We urge you to please read through the fit-out manual as it's been

created to ensure a pleasurable, convenient and hassle-free living

experience for you and your family.

Regards,

Runwal Group
1. INTRODUCTION
This fit-out Manual contains general *NOTE:

information, procedures, and requirements, Inspection of your apartment can be carried

which have been established by the out by our OCS management team /

Developer, applicable to all Owners of the flats Construction Manager / Runwal staff at any

in the buildings for the safety and security of time without prior notice, to check work

residents, to be ensured whilst re-designing progress as per final drawings shared by the

and execution of their fit-outs work in their owner / contractor and that no damage is

flats. caused to the structure during the process.

Upon receipt of Possession Letter, the Owner Prior to commencement of interior work, it is

must approach the Property Management mandatory to take a Workmen’s

Office with original and a copy of the Compensation Insurance Policy for the

possession letter; alternately their authorized number of people working in the flat. Flat

representative should carry authenticated owners are solely responsible for informing

authority letter to obtain possession of the flat. their contractor to apply for the same.

Owner / owner’s Interior Designer will need to CONTACT DETAILS FOR FIT OUT RELATED

submit their design concept (a total of 2 sets) WORKS

in soft & hard copies to our Property Manager,

Helpdesk & Important contacts
care to be taken to keep the changes in
We have engaged the services of reputed
accordance fit out guidelines. A copy of these
professional agency as our Facilities
would be kept for records along with the fit-out
Management Service Partner to ensure better
acknowledgement letter (annexure2) and
deliverance of service and enhanced customer
approval issued in coordination with Runwal
experience.
Management Team. Fit-out to be executed on

site only with prior approval from Property The Facility Management Team will manage
Management team in writing. A final copy of all and provide services in the areas of
the drawings should also be submitted to the housekeeping, security, MEP operations &
Management office prior to commencement of maintenance, common area upkeep &
work. maintenance, customer relationship and other

property management related services.

To efficiently manage the Help Desk operation, Please feel free to call/mail for enquiries

we have installed a software called Lokated , concerning the upkeep of the property, any

wherein the flat owner’s complaints are logged violations observed or any other concerns
towards services being rendered by the
and a complain number is generated for time
Facility Management Team. The helpdesk will
bound addressing and centralized monitoring
also accept and log calls relating to all
& tracking.
services and utilities in the premises.

The service requests can be placed to the

1. FITOUT TIMINGS
Help Desk in various ways as follows:
Working hours: 09:00 am to 07:00 pm

1. Logging the concerns directly in Lokated Silent Working hours: 2:00 pm to 4:00 pm to

Software avoid undue inconvenience to the co-residents

2. Logging the concerns on Mobile • Work generating noise is prohibited on

(between 9:00 AM to 6:00 PM) on Sundays and no work permitted on any

+91 93219 09710 / 711 Public holiday.

3. Intercom extension • All Contractors and labours are expected to

(between 09:00 AM to 06:00 PM) leave the premises latest by 08:00 pm.
on 710 / 711
• The above timings are subject to change
4. Mailing the concerns to
based on residents convenience and shall
[email protected]
be conveyed by the Property Manager /
team accordingly.
You are encouraged to log the service
requests, complaints or booking of utilities in
the complex directly in the software for time
bound execution & centralized tracking.

2. AMENDMENTS BY DEVELOPER

The developer reserves the right, to amend and regulations contained herein. Any such

the said rules & regulations from time to time, addition or amendments shall be applicable as

or to add/amend the information, procedures a part of the Fit-Out Manual.

3. INTEREST FREE DEPOSIT
Along with the submission of the drawings for be drawn in the favor of WACL SECURITY

the proposed work to the Property Manager, DEPOSIT A/C______________ respective

the Flat Owner shall pay to the Developer tower number.

before the commencement of any renovation

The Fit-out deposit shall only be refunded to
works an interest free deposit of Rs.50,000/-
the Flat Owner after the formation of the
per Flat (hereinafter referred to as “the Fit-out
society subject to no damage being caused to
Deposit”) by way of deposit as security for the
any part of the building including common
performance and observance by the Flat
areas or the equipment therein and to all
Owner and Flat Owner’s contractor of the
building materials, debris being completely
terms & conditions set by the Developer for
removed from the site.
implementing the fit-out works. Cheque must

4. EMERGENCY CONTACT NOS.

• Ensure that your workers follow the safety,
Sr. No. Name Telephone No.
movement, and other dos and don’ts
1. Police Station 100
provided in this manual during the fit-out
2. Fire Brigade 101 works.
3. Ambulance 102
• Ensure that your workers use the
designated service access and take care to
THE FIT-OUT PROCESS
avoid damages to common areas. Please
Steps to initiate fit-out works
note that any damage to the property
• Carefully read through the Runwal Forests including the finishes can attract equivalent
Fit-out Manual. penalty.

• Submit the Fit-out Requisition Form and • Ensure that any discrepancies in fit-out
contractor/worker details to the team and works pointed out by the team are rectified
collect worker ID cards. at the earliest.

Steps to be followed during fit-out works Steps to complete fit-out works

• Ensure that all your workers have received • Ensure that all debris is removed from the
basic safety training provided by the premises on daily basis.
Facility Management team including the
• Return all ID cards and inform the team that
dos & don’ts.
fit-out works are complete.
5. OWNER’S RESPONSIBILITIES
Runwal Forests represents the growing • Ensuring that your consultants and
aspirations of Mumbai and has been executed contractors including their staff and
with care. We are all responsible to maintain it workers follow the safety and security
& pass it unblemished to the next generation. guidelines as well as the dos and don’ts
As an esteemed owner, we would like to given in this manual/ shared time to time,
remind you that you are responsible for: as per site conditions.

• Obtaining all the necessary statutory • Granting access to the site team to visit the
consents, permissions and approvals apartment and monitor the fit-out works.
required for fit-out works prior to the
• Bearing the cost of repair of any damage to
commencement of such work.
the building, lobbies, elevators, facade or
• Submitting the same to the team and any common areas on the account of your
complying with the statutes, terms & fit-out works.
conditions and requirements given therein
• Removing all the debris at your own cost
during the execution of the fit-outs.
from the building, as required to avoid
• If there is any deviation in the work from the safety and fire hazard. The Runwal Group/
approved drawing, the flat owner should Facility Management team shall be
obtain written approval from the Facility permitted to instruct stopping of fit-out
management team. works in the event that there is reasonable
basis to suspect that your
• The flat owner or its contractor shall not be
contractors/workers are not executing the
permitted to post any signage in the
works in accordance with the terms and
common areas advertising the name of the
conditions specified in this manual or if you
contractor or sub-contractor.
fail to take any corrective action after
notification of discrepancy.
• Carrying out fit-out works at your own
expense, including utility charges, in
Without prejudice to the aforementioned
accordance with plans and specifications
provision, the Runwal Group/ Facility
for which you have received prior written
Management team shall also be permitted to
approval from the Hospitality team.
stop the work if the fit-out works present any
threat to the safety or security of the building;
• Overseeing all acts of your consultants &
the team shall not be liable to the owner for
contractors including their staff, workers &
any loss, damage or inconvenience caused
their vehicles.
whatsoever by such stoppage of work.
Runwal Group or its employees, directors, • Any damages & losses to- any other Flats
vendors and partners will not assume any due to fit-out work will be entirely
responsibility in respect of the fit-out works compensated by the flat owner conducting
carried out by the owner and shall not be held such works.
liable for any delay in the commencement or
• It is the responsibility of the flat owner to
completion of the said works.
take appropriate precautions before
• Other Care Points during execution of carrying out any work. Any permission
Fit-Outs for the safety of the residents & given by the Developer should not be
premises construed as a shift of liability from the flat
owner carrying out such work.
The flat owner should not store anything on
the refuge floor nor store any goods in the • Installation of equipment on external walls
premises which are hazardous, combustible or or windows & ledges externally of the
of dangerous nature or are so heavy as to building is not allowed including change in
damage the construction or structure of the elevation.
building. In case any damage caused to the
• The flat owner shall not do anything in or to
building because of negligence or default of
the building, which may be against the
the flat owner in this behalf, the flat owner
rules, regulations, and byelaws of the
shall be liable for the consequences of the
concerned local authority or other public
breach and shall repair the same at
authority. In the event of any such act in
his/her/their own costs. The flat owner to
contravention of the above provision, the
ensure the removal of all debris at its own cost
flat owner shall be responsible and liable
from the building at such times and in such a
for the consequences thereof to the
manner as directed by the property
concerned local authority and/or other
management team. No debris will be allowed
public authority and pay any penal charges
to be stored in the parking areas or the lift
levied by the authorities.
lobbies and in case the same is observed the
flat owner will be requested to remove the
• The flat owner shall not demolish any part
same, failing which the penalty of Rs.2000/-
thereof neither at any time make any
shall be levied per day till the debris are
addition or alteration of whatsoever nature
removed and the recovery shall be done from
in or to the said premises or any part
the security deposit paid by the flat owner.
thereof.

• Flat owner to ensure that toilets within their

• Should the flat owner desire to affix grills
flats are locked during the Fit-out work to
within the flat, the same shall be affixed in
prevent dumping of debris resulting in the
such a manner as will not deface the
choking of drains.
elevation of the Property and its exterior
aesthetic features, and for this purpose,
 prior written consent of the Developer shall or upon the said premises, or any part
be sought by the flat owner. If required by thereof or do anything which shall cause an
the owner, the grill design approved by annoyance, inconveniences, suffering,
Runwal Architect should be installed. hardship or disturbance to the other
occupants or to the Developer.
• The flat owner further undertakes not to
affix any fixtures or grills on the exterior of • The flat owner shall not discharge, dump,
the building for the purposes of drying leave, or burn any wastage into the surface
clothes or for any other purpose and or other drains or in any part of the
undertakes not to have any laundry drying apartment and the common areas. The flat
outside the flat. If found that the flat owner owner shall not litter or permit any littering
has affixed grill or fixture on the exterior of in the common areas in or around the
his/her/their flat for drying clothes, the flat property. The flat owners will have to bear
owner shall, on each such occasion, pay a the expense to make good and sufficient
penalty of Rs. 5000/- (Rupees Five provision for the safe and efficient disposal
Thousand Only) and make good the of all waste generated. Flat owner shall
damage at their cost. If not the also be liable to pay a penalty of Rs. 1000/-
management, team will rectify the same on each occasion of default. In addition to
and the amount will be billed to the the above, in case of debris dumped, that
apartment. may lead to stagnation of water, the
customer shall ensure that pest control be
• The flat owner shall not do or permit any act
carried out to avoid any breeding of algae,
or thing which may render void or voidable
stench and other water borne infections.
any insurance of the Property in which the
flat is situated or any part thereof or • The flat owner shall not affix, erect, attach,
whereby any increase in the premium shall and paint in or about any part of the exterior
become payable in respect of the wall and common area of the property or on
insurance. or through the windows or doors thereof
except the name of the Purchaser in such
• The flat owner shall not throw dirt, rubbish,
places only as shall have been previously
rags, garbage or other refuse (or permit the
approved by the Developer. Flat owner
same) to be thrown from the premises into
shall not display at any place in the
the compound / refuge floor / any part of the
common areas of the property any bills,
property. The flat owner shall pay to the
posters, hoardings, advertisement, name
Developer a penalty Rs. 1000 /- (Rupees
boards, neon signboards, or illuminated
only) on each such occasion and rectify any
signboards. If the Purchaser commits any
damage and default immediately at his/her
such act then the flat owner shall
own cost.
immediately take remedial action and shall
also be liable to pay a penalty of Rs.5,000/-
• The flat owner shall not at any time cause
on each occasion.
or permit any public or private nuisance in
• The flat owner further covenants not to management team with or without workers
chisel or in any other manner damage the and others at reasonable times to enter
columns, beams, slabs, or R.C.C. partition their flat for the purpose of any
or walls or other structural members maintenance requirement.
without the prior written permission of the
• In the event the flat owner fails to pay the
Developer. The breach of these conditions
penalty and rectify the default of his/her
shall be entitled to recover further amounts
obligation within one month from
from the flat owner to compensate for the
committing any default at his/her own cost
damage so caused and the flat owner
then the Developer through its agents,
hereby consents to the same. The decision
shall have a right to enter upon the flat and
of the developer in that regard shall be final
rectify the fault/make necessary changes at
and binding upon the flat owner who shall
the flat owner's cost.
not dispute the decision of the Developer in
this regard.
• Safety door should be done as per
Runwal's approved design.
• As per the premises ownership agreement,
it is agreed that as and when the Developer
• Chandeliers outside the apartments are not
enters into agreements / arrangements with
permitted.
any person, or otherwise the developer is in
a position to provide all utilities (as defined • Fitting of aluminium window in dry area is
hereinafter) or any of them, then in that not permitted.
event the flat owner herein shall procure
• Do not enclose the balcony / flowerbed /
such utilities only from the developer or any
utility area with sliding glass window.
person as may be nominated by the
developer in that behalf, as the case may
• No shoe-racks to be kept outside in the
be, and pay such amount as may be fixed
lobby areas/ outside the main door of your
by the developer, to the developer. The
flat.
Utilities here refers to gas, water,
electricity, telephone, cable television, • Plumbing shaft should not be covered
internet services and such other service of except the grill which is designed by
mass consumption as may be utilized by Runwal Group.
the purchasers on a day-to-day basis.
• Laying of A.C. drains below the flooring is
• The flat owner will be solely responsible for not permitted.
Water-proofing of the area if any
• Filling of flower beds and dry areas is not
modifications are carried out in the
permitted.
bathrooms, replacement of tiles in flats or
due to any other civil changes.
• Bathroom extensions are not permitted.

• The flat owner shall permit the Developer

• Marble/granite sill should not be extended
and their surveyors and agents / property
more than the aluminium window frame.
• Position of aluminium windows cannot be • No work shall be permitted in the external
changed. toilet shafts and main pipelines.

• Floor level cannot be raised. • The plumbing cut out to be filled,

waterproofed and repainted in case of
• Tray should be used for making cement
changes in the bathroom.
mortar. Making cement mortar on the bare
floor is restricted. • A/C piping cannot be taken from exhaust of
bathrooms.
• Chemical coating to be done once the
flooring is removed. • Plumbing lines should not be damaged
while putting glass partition in toilets.
• No loose debris to be kept inside the
apartment. • Heavy Material movement from the lobby
area is strictly barred; it should be done
• All precautions are to be taken to avoid the
from the basement only.
chance of a fire occurrence.
• No debris material to be kept outside the
• Fire Precautions: Avoid welding work
flat in common area. It should be taken and
outside the Apartment and in the shafts. If
disposed in the designated dump yard by
the said work is unavoidable, please
the property manager.
ensure that proper safety measures from
fire hazards are strictly adhered to. Hot • Loss of plumbing fittings, from servant toilet
work permit must be taken before any is owner's responsibility.
welding works.
• Balcony tiles cannot be changed.
• Waterproofing to be checked by the Fit out
• The fire exit staircase should be kept free
engineer before execution of the tiling
from any obstructions for easy and quick
work.
exit for people.
• Proper method of waterproofing needs to
• Materials brought by flat owners to the site
be ensured before commencement of any
should be transferred to their flats and not
recovered interior work. In case of any
left on the ground floor, unattended. In case
leakages, the work will be stopped till the
of theft of materials from ground floor, the
flat owner rectifies the fault.
flat owner shall stand responsible for the
• Pressure testing report to be submitted by same.
the owner's plumber in case of changes in
• Flat owners should make temporary
the internal plumbing lines.
arrangements of toilet for their workers
• External plumbing lines cannot be within their flat. Servant's toilet will not be
changed. available for workers / contractors.
• Only flat owners and workers are allowed • Labor ID cards issued by Runwal Group
during this period and will have to make an should be returned back along with the
entry in the visitor's book available with the Work completion letter.
security at the entrance each time they visit
• No contractor worker shall venture to go
the premises. Produce an authorized ID at
and work in the duct shaft and peripheral
all times.
openings or exterior of the building as it is
• Elders and children are advised to stay endangering to life.
away from common areas to avoid any
• The flat owner shall park all vehicles in the
accidental injuries due to construction work
allotted/ designated parking slots only as
in progress.
may be prescribed by the Developer and
• Work completion Letter to be given to the not at any other place.
Property Management Team after the
completion of the Fit out work and after the
letter submission Fit out team will come for
the final inspection of the flat.

6. OTHER GUIDELINES FOR THE SAFETY OF

FLAT OWNER & THE PREMISES (DO’S & DON’TS )
• Do carryout the Fit-out works as per the • Do not raise or carryout any modifications
approved fit-out plans only on the floor level of the Dry/Utility area

• Do paste a copy of the approved fit-out plan • Do not modify the windows in Master
in the living room during fit-out works Bedroom and Kitchen to access the
Dry/Utility area
• Do carryout the waterproofing works by
keeping property Fit-out Engineers in the • Do not do tiling work on balcony or utility or
loop. flower bed area

• Do not deface the external elevation of the • Do not install any sink in the Dry/Utility area
Building
• Do not install wash basin near dining area
• Do not carry out external modifications on in living room
main entrance doors
• Do not put Awnings in balcony
• Do not cause any damage to the columns,
• Do not dry clothes on the railing of the
beams, slabs and RCC Walls
balcony or tie ropes in the balcony for
• Do not break the ledge walls near the drying of clothes
Windows
7. COMPLETION OF FIT-OUT
• On completion of the Fit-Out Work, the flat • All identity cards issued to the fit-out
owner shall submit work completion letter to laborers should be returned to the PMS
the Developer stating no modifications to Office once the fit- out is completed.
the base building infrastructure have been
carried out other than those approved by
Developer without delay.

8. NO LIABILITY OF DEVELOPER, ITS PROPERTY

MANAGEMENT TEAM, OR CONSULTANTS

• Neither Developer nor Property • Neither Developer nor the Property

Management Team shall assume any Management Team shall be held liable for
responsibility in respect of the work carried any delay in the commencement or
out or to be carried out by the flat owner. completion of the work.

• Approval of plans, grant of permission to

carry out any work etc., shall not be nor
shall ever be deemed a warranty that the
proposed works, fittings, and other
specifications are appropriate, legally
permissible, or technically satisfactory.

9. FLAT OWNER'S CONTRACTORS

• The flat owner shall formally notify the • All contractors/ outside agencies shall have
property management team, the identity of to route all their communication to the
the contractors to be used and the specific Developer through the flat owner
authorized person handling the Fit-Out. A
letter of authorization and indemnity is to be
signed by the flat owner for the property
management teams in the format shown in
Annexure 2. All communications should be
between the Developer and the flat owner.
10. RULES AND REGULATIONS FOR
CONTRACTORS WORKMEN
• It shall be the responsibility of the flat owner • Access to Roof, Pump rooms, DG Set
to ensure that each person and/or agency rooms, Control room, Electrical substations
concerned with the provisions of this Fit out etc. is strictly prohibited for all occupants
Manual reads and understands these rules and their contractor's.
and regulations.
• Interior workers to work in confined
• An initial walk through of the job will be specified areas & not to loiter around & in
conducted prior to commencement of work. premises.
The contractor's Supervisor and Property
• If, in the opinion of Developer and the
Management Team and Security will review
Property Management Team, any part of the
rules and regulations, as well as check for
work is likely to lead to damage or
existing conditions of the Flat.
destruction of any part of the buildings or
• All works will require a permit. The Property the common areas, Developer and the
Management Team must approve any Property Management Team shall have the
exceptions in writing. No one shall be right to make the flat owner / its contractors
allowed to endanger the buildings, its suspend the work with immediate effect.
premises, or other Flats in any manner
• Tenant contractor shall ensure that all
whatsoever.
workers must wear proper PPE (personal
• If such a situation occurs, the flat owner's protection equipment’s) with respect to their
contractor, sub-contractor, supplier, works.
vendors etc. shall immediately take steps to
• No graffiti or vandalism will be tolerated.
correct and eliminate any hazardous
Any individual caught in the act shall be
condition.
immediately removed from the premises
• The Main Gate will be utilized for vehicle and will not be allowed to return. In
Entry & Exiting out of the Premises. All addition, all repairs will be at the expense of
personal effects & materials related with the flat owner.
fitout shall be brought in through the
• Flat owner shall ensure that their
pedestrian entry only.
contractor's workers do not use the
• All workers working in premises shall be premises for any illegal or immoral
utilizing specified gate/entry for their daily purposes, or as temporary accommodation.
movement. They will use the service lift only All workers must leave the site on a daily
and not enter any other lift or wait in the basis and no cooking shall be permitted
entrance lobby area or car- park area. anywhere in the building common areas.
• All contractors' personnel will enter and exit • The flat owner or its contractor shall not be
through a designated entrance and through permitted to post any signage in the
a designated service elevator. Use of common areas advertising the name of the
building main floor, lobbies, or elevator contractor or sub-contractor.
lobbies is prohibited for storing material
even on a temporary basis.

11. MATERIALS MOVEMENT

• The handling of items, which is due to • Flat owner shall ensure that all contractors
weight or dimension, requiring special use only rubber wheeled trolleys or carts (in
treatment, should be reviewed & arranged addition to manual carrying) for
with the developer and / or the property transportation of any item in the building.
management team. Arrangements for
• Under no circumstances are materials to be
handling items, unwieldy or bulky enough to
dragged along the finished floor.
require special arrangements, must be
coordinated with the Property Management
Team.

12. GOODS VEHICLE RESTRICTIONS

• Heavy vehicles will be permitted only on • After removal of the disposal bins from the
area designated for loading & unloading; by designated areas, the contractor shall
the Property Management Team. No heavy restore the area to a tidy broom-swept
vehicle will be allowed to park on the condition with no materials left within or
parking slab. around the designated area. Debris must
not be placed anywhere in the common
• Goods will have to be transported through
areas including the lift lobbies, stairwells or
smaller vehicles or other means to the
toilets.
Building by the flat owner.
13. SECURITY POLICY

• The flat owner shall be responsible for the • No cigarettes, gutkas, spitting of pan
physical security of their Flat and the masala / pan within the premises of the
contents thereof throughout the complex shall be tolerated. If they are
construction period. Neither Developer nor caught in the action, punitive action shall be
the Property Management Team assumes taken against them. They shall be liable to
any responsibility for any loss or theft there pay Rs 500 as fine.
from or from any place at the site.
• All workers/ contractors are prohibited from
• On entering the building, flat owner carrying any dangerous, harmful,
contractor's workers will be required to hazardous equipment. chemicals,
check in with security at the designated instruments etc.
entrance, sign in, and hand over their ID’s;
• On leaving, every worker will be frisked
Passes / token will be issued in return and
physically & baggage checked, after which
these should be displayed by each worker
workers would be provided with their ID's in
always when in the building.
lieu of the passes / token.

14. INSTRUCTIONS

• To maintain the aesthetics and deco of the contractor will only be solely responsible
building, entry/ exit doors of the apartments maintaining all the above environmental
should be closed during the fit-out period. practices during fit-out in their occupied
premises.
• Owners / Occupants must ensure that the
service lift lobby is always accessible for • Common area washrooms should not be
Runwal / OCS Management staff. used by the fit out laborers and contractors.
Flat owners to arrange for the same inside
• All Owner contractors are advised that
their own apartment.
stringent environmental practices be in
force for all works carried out on the site. • Smoking, cooking, chewing of beetle leaves
This includes working hours, noise level of or consumption of alcohol or drugs is strictly
machines, equipment and operatives, prohibited.
vibration, dust control, fumes, any other
• Bathing or washing of clothes is not
environmental hazard. Owner's Fit out
permitted. Labours are not permitted to
Contractors must comply with the Runwal /
walk around the property in half pants and
OCS directions in all aspects of
vests.
environmental considerations. The Owner /
• Child Labour is not permitted as well • No grills/mosquito nets allowed from
as children are not permitted to fitout work outside. No advertisements / hoarding /
areas. Lady worker is not allowed to work painting / boards / signage to be put on the
overtime after normal working hours without building external area.
specific permission.
• No dish antennas or protruding objects in
• Overnight stay of contractors / labourers is the external area.
not permitted within the premises, timings
• No common area like lifts, lobbies, service
as mentioned earlier to be strictly followed.
staircase areas, landings, refuge, terraces
• Any provision of temporary doors, windows etc. are to be used for interior work.
to carry out interiors/finishing work in the
• In case of any theft of equipment or damage
apartment will be to the account of flat
in the common area during the course of
owner.
interior work, the Apartments owner shall
• No Sun glare films should be stuck on the stand liable to replace/reimburse the
external glazing / windows. Painting as well equipment.
as cladding of any material on the external
• No contractor worker shall work on the duct
facade cannot be permitted.
shaft and peripheral opening of the building
• No carrying out any alterations or make any as it is extremely dangerous. Care to be
compromises in the safety and security of taken by your workers of windows and
the building and surrounding landscape flooring in the service staircase while
areas, car parking block etc. carrying materials to the upper floors.

• No additional connections to be made to the

existing building plumbing and water supply
lines.
 ANNEXURE - 1

FIT-OUT COMMENCEMENT LETTER

To,

The Property Manager

Runwal Forests

Runwal Group

Sub: Permission to Commence fit-out works in Flat No. _________Tower __________

Dear Sir,

We want to commence the fit-out work in the above mentioned premises.

We have read and understood the fit-out Manual & assure to abide with the Guidelines,

Rules and Regulations while carrying out the fit-out works.

Thank you.

Yours faithfully,

Flat Owner Name:

Contact No.:

Architect:

Contractor:

Contact no:

Address:

Date:
 ANNEXURE - 2

GENERAL INDEMNITY BY FLAT OWNER TO DEVELOPER

To,

The Property Manager

Runwal Forests

Runwal Group

Ref.: Flat No. _________Tower ____________________________________________

I, Mr. / Ms. hereby confirm, undertake and declare that we will keep you fully indemnified

in respect of all claims, losses, liabilities or damages made against, suffered or incurred

by you, as a result of any work undertaken by any of our Contractors or any of their

employees or agents during the fit- out of the said premises or through their use of the

building

The works are to commence from date ________________________ and likely to

complete with 03 months time.

This indemnity will be valid till such time as expressly cancelled by way of a letter from

you confirming the works have been completed.

Yours faithfully,

Flat Owner’s Signature

Date:________________
 ANNEXURE - 3

CONTRACTOR EMPLOYEE LIST

Flat Owner's Name: ________________________________________________________

Tower No.: ______________________ Flat No.:__________________________________

Architect: ________________________________________________________________

Main Contractor: __________________________________________________________

Address: ________________________________________________________________

Contact No.: _____________________________________________________________

Sr. Name of Contact person/ ID Permitted Work

No. Worker SPOC Card No. Area Details

01

02

03

04

05

06

07

08

09

10

11

12

13

14

15

Name and Sign of Architect/ Main Contractor: _________________________________

Name and Sign of Flat Owner Date: _________________________________________

 ANNEXURE - 4

DETAILS OF INTERIOR WORK

We need to carry out the following works in our flat no. _________ Tower __________

False A/C Plumbing Tiling

Electrical Painting Civil Others
Ceiling Installation Changes Changes

Living
room

Bedroom

Bedroom 2

Study room

Bathroom 1

Bathroom 2

Entrance
Door
Dry
Balconies

Kitchen

Submitted Approved
Submission (Y / N) (Y / N)
1. All interior (plan, section and elevation) and modification drawings

2. Lighting layout drawings (additional Electrical load details to be submitted separately.

3. Level plans showing, partitions if any.

4. Sectional view elevations of any alterations.

5. Specification details of any electrical and protection requirement.

6. Any other information or detail relevant to the interior work.

7. Details of point load of any heavy loads

Please allow the same.

____________________________________ _______________________
Signature of the Architect/ Main Contractor Signature of the owner
Date:
Note: 1. The above request concurred, is to be read in conjunction with terms and
conditions with of fit-out letter. Approved by:____________
2. If there are any violation to the above-mentioned terms / points, penalty will be
imposed and which will be charged separately. (Authorized Signatory
 ANNEXURE - 5

RESIDENT INTRODUCTION

Tower No.:____________________ Flat No.:___________________________________

Flat Owner Name: ________________________________________________________

Occupation: _____________________________________________________________

Number of family members: ________________________________________________

Correspondence Address: __________________________________________________

_______________________________________________________________________

Tel: ____________________________________________________________________

Mobile: _________________________________________________________________

Office: _________________________________________________________________

E-mail: _________________________________________________________________

Other Contact Details: _____________________________________________________

Proposed period of Fit-Out: Start Date:______________

End Date:_______________

Security Deposit Details Bank Name: _____________________________________

Cheque No.: ____________________________________
Date: __________________________________________
Amount: ________________________________________

Runwal Group Name: _________________________________________

Representative: Date: __________________________________________
Signature:

Resident’s Name:__________________________________________
Representative: Date:___________________________________________
Signature:
 ANNEXURE - 6

FIT-OUT ID CARD/ GATE PASS REQUISITION FORM

Main Contractor/ Agency: __________________________________________________

Name & number of Site Contact Persons: ____________________________________

Nature of work: (AC, Electrical, Plumbing, Flooring, Carpentry, etc) ________________

No. of gate passes to be issued: ____________________________________________

Date of Issue: ___________________________________ Valid up to: ______________

Sr. No. Name of the individual Work Detail Signature

01

02
03
04
05
06
07

08
09
10
11

12
13
14
15

Signature: ____________________________

Name of Site Supervisor/ SPOC:

Note: Please attach ID proof & 02 photographs of each

 ANNEXURE - 7

HOT WORK PERMIT

Tower No.: Flat No.:

Permit Initiator: Signature Phone

Flat Owner:

Contractor:

Date:

Work Start Time: AM/ PM Work End Time: AM/ PM

Location of Hot Work:

Description of Work scope:

Pre-Job Inspections

Name of responsible supervisor:

Details of Safety Equipment made available on work point:

Fire Extinguishers Water Bucket Others if any Remarks

Signature of
Name of Worker Contact Number Contact Number
Person doing work

Communication to all affected stake holders passed (Y/N):

Contractor’s Supervisor Signature: Property/ Safety Manager’s Signature:

Post Hot Work Permit Closure

Job Completed Signature of Job worked hot Signature of

(Y/N) Person doing work is now cold? (Y/N) Supervisor/ Contractor

Return Hard Copy to the Property Manager

Property Managers' Signature___________________________________________________

Note: The residents fit-out contractor must provide suitable protection & safety for the labours and property/
work area. Resident will be responsible for any damage & interference caused due to said works.
 ANNEXURE - 8

SECURITY CLEARANCE FORM

To,

Manager- Security, Runwal Forests

Request you to inspect the site and authorize to start the following work:

Organization / Dept: _____________________________ Date: ___________________

Address:_______________________________________________________________

Area allocated for Work: _________________ Nature of Work:____________________

Size Permitted: ____________________ Duration of Work: ______________________

Safe Precautions Required:

• Safety Harness to be worn (Mandatory for any work at 30ft Height)
• All ladders used for the work to be in good condition. (only aluminum ladders)
• Safety Shoes to be worn while performing work in the electrical zones.
• Fire extinguishers, First Aid Box and Emergency Contact Numbers should be
available at work sites.
• A 35-foot safe zone in all directions from the welding area must be maintained by
covering all combustibles With-non-combustible material or removing them, and
site should be kept combustible free.
• Safety Signage (No Smoking etc...) and Identity Cards should be properly
displayed at work site.
• Duplicate key of work site should be available at site security
• Contractors have to submit labour list with their residential address &
contact Numbers of relatives.
• Security Clearance form (duly-filled) should be pasted at work site with labour list
& indemnity (Note: only bonafide workers, whose names are listed in the security
clearance form, are allowed to work}.
• Name of the Employees (As per format prescribed at Annexure-6):
(Kindly attach the list of workers as per format prescribed at Annexure 6, along with this security clearance form)

Please Note:
_________________________________ (Agency /Organization) indemnifies Runwal, against
damages or claims caused due to the work happening at site.
Security Department to do the following: Inspect the site to see whether all safety precautions are
followed. Brief all workers about the safety aspects of the work.
The Operations Department will only allow the work to happen after authorization from the Security
Department.

______________________ ___________________ __________________

Dept/Organization Security Dept Property Manager
 ANNEXURE - 9

APPLICATION FORM FOR DETAILS OF CAR PARKING

Owner Details:
Name: _________________________________________________________________
Tower Name: ___________________Flat No. _________Contact Details: ____________
Car Detail (1): ______________________Car Detail (2): __________________________
Car Model: ___________________ Car Model: _________________________________
Type of vehicle: ___________________Type of vehicle: __________________________
Vehicle Colour: ________________________ Vehicle Colour:______________________
Registration number: _________________ Registration number: ___________________

For Facilities offi�ce use

Please issue one| two car sticker for Mr. / Mrs:__________________________________
at Runwal Group. Tower Name:_______________________Flat No.: _______________
Parking slot number: ____________________

Authorized Signatory

DECLARATION
I, the undersigned hereby declare my car details for Runwal Group Security process. / agree to
abide by the following rules and regulations:

1. The car sticker issued for security reasons will appear on the front left top corner of the car
wind shield. If for any reason the car is disposed off, this sticker must be removed and
returned to the Security office before disposal.

2. The entry and exit of my car will be tracked and recorded as per the Runwal Group security
norms.

3. The car will undergo security checks as and when required.

4. No car registered in my name will be parked anywhere in the complex other than in the
allotted parking spaces and in the proper manner.

5. No maintenance/repairs to the car other than in emergency will be carried out in the society
premises I will abide by the rules for car owners as introduced by Security in the interests of
the society from time to time. I am aware this process is in the interest of the Runwal Group
Resident's security and / shall extend my full co-operation by observing the security norms.

Yours Truly,
Flat owner
 ANNEXURE - 10

Application for issue of Lokated ID Card/verification form

(For Regular Visitor/ Domestic Staff/ Driver/ initial issue to Client’s agencies/ contractors)

R-FORESTS/SEC/___________/20____ Date: dd / mm/ yyyy

Name of Resident & Flat No: ______________________________

Name of the company/firm:________________________________
Nature of job/occupation: _________________________________
Name of the applicant: ___________________________________
Father/ Husband’s Name: _______________DOB: _____________
Identification mark: ______________________________________

Police Verification Submitted : _________ (Yes/No) Date: _______________________________

Driving License No.: _____________________________________________________________

Present Residential Address / Company Address Permanent Address

Tel./ Mob. No: Tel./Mob. No:

E-mail: E-mail:

I hereby certify that details given above are correct and true to best of my knowledge. I have read
and understood the safety & security rules/ procedure applicable while working in Runwal Forests

and undertake to abide by them.

Applicant’s signature Date and company seal

It is certified that above individual is legal contractor/ regular visitor/ Vendor/ Domestic Staff/ Driver
and may be issued ID card.

Authorised Signatory Name & Signature of client Client Administrator

Approved by Runwal Forests authorized signatory: ____________________________________

FOR OFFICE USE ONLY

ID card Number:______________________ Issue date:_______________ Valid up to: ________

Areas permitted : ______________________ Issued By (Name & Signature)_________________

Note: Kindly read the instructions over leaf.

Guidelines for furnishing of information/ Conditions for issue

1. Please attach & submit 02 copies of passport size photographs.

2. Please attach a photocopy of relevant documents applicable (Drivers License, PAN

card, Ration card, UID card, Police verification letter)

3. No identity card will be issued in case police verification is not submitted for drivers/
domestic staff.

4. It is mandatory to display ID cards at all times while in the Runwal Forests premises.

5. The ID card is not transferrable and to be surrendered at the time of leaving service/
completion, earlier termination of contracts.

6. In case domestic help/ driver has left the job, flat owner has the right to seek
cancellation of the ID cards requested by them.

7. By making this application for the driver/ domestic help/ contractor/ vendor/ regular
visitors undertake to behave in responsible manner so as to avoid inconvenience to
the residents and maintain the decorum of the campus.

8. Instances wherein drivers/ maids leave the present employment without giving any
notice and/ without clearing the advances from its existing employers, shall be banned
from seeking alternate employment in the premises in order to inculcate sense of
discipline. The drivers/ domestic help would require to take NOC from his/ her present
employer to take alternate employment in the premises.

9. Drivers/ domestics helps will not be permitted in the premises, in cases of reported
misbehavior with exiting employer/s. Security has been empowered to treat such
cases strictly, including reporting the matter to Police.

10. Loss/ theft of ID card must be reported immediately to Security Department of

Runwal Forests to prevent misuse.
 The project has been registered via MahaRERA registration no.:
Runwal Forests: T1-T4: P51800000818, T5-T8: P51800001838, T9-T11: P51800001137.
Available at website: http://maharera.mahaonline.gov.in under registered projects.

www.runwalgroup.in

Site Address: Runwal Forests, Near Mangatram Petrol Pump, Corporate Office: Runwal & Omkar Esquare, 4th Floor,
Lal Bahadur Shastri Marg, Kanjurmarg (West), Off. Eastern Express Highway, Opp. Sion-Chunabhatti Signal,
Mumbai 400 078. Sion (East), Mumbai 400 022.

This project is Financed by and Mortgaged to HDFC Ltd and NOC/permission of HDFC Ltd will be required prior to entering into Agreement for Sale of any Flat in the Project. This printed material does
not constitute an offer and/or contract of any type between the owner/developer and the recipient. Any purchaser/ lessee of this development shall be governed by the terms and conditions of the
agreement for sale/lease to be entered into between the parties and no details mentioned in this printed material shall in anyway govern such transaction. The agreement for sale will specify the same
in detail.