The University of the Philippines

GAZETTE
VOLUME XLV NUMBER 2 ISSN No. 0115-7450

TABLE OF CONTENTS Pages 1-7

1296th MEETING, 27 FEBRUARY 2014

MATTERS ARISING FROM THE MINUTES

OF THE PREVIOUS MEETING

A. 1295th BOR Meeting, 6 February 2014

1. On the Proposed 2012 Code of Student Conduct of UP Diliman

(Version 8 January 2014) …………………………………………... 8

REPORT of the PRESIDENT and other

SECTORAL REGENTS
9-10
A. REPORT OF THE PRESIDENT ………………………………………….....
10-11
B. REPORT OF THE FACULTY REGENT ……………………………….....
11
C. REPORT OF THE STUDENT REGENT …………………………………....
11
D. REPORT OF THE STAFF REGENT ………………………………………..

1
 MATTERS SUBMITTED FOR APPROVAL
BY THE BOARD

GENERAL GOVERNANCE
A. Appointment of University Officials ………………………………………... 12

B. Proposal to Grant the UP Cebu Dean, LIZA D. CORRO, with the following
compensation package equivalent to that of a Chancellor, effective 04
December 2012 to 03 December 2015 ……………………………………… 12

C. Proposal to Rename the Office of Legal Services (OLS) to the Office of the
Vice President for Legal Affairs (OVPLA) ………………………………… 12

ACADEMIC MATTERS
A. Request for Another One-Year Extension of the UP Law Centennial
Writing Project ……………………………………………………………… 13

B. Plans and Activities of UP Visayas for Academic Year 2014-2015 ……… 13-14

C. Proposal of the University Council Committee on Academic Programs and

Policies (UC CAPP) on UPD English Proficiency Requirements and
Doctoral Degree Requirement as Approved by the UP Diliman University
Council at its 128th Meeting held last 18 November 2013 …………………. 15-18

D. Revision in the 2014-2015 Academic Calendar of UP Manila Reflecting the

Changes Made in the Early Registration Dates of Incoming First Year
students for Academic Year 2014-2015 …………………………………… 18

E. Proposed Institution of the Graduate Certificate in Master of ASEAN

Studies of the Faculty of Management and Development Studies, UP Open
University, as Approved by the UPOU University Council at its Special
Meeting Held on 20 February 2014 ………………………………………… 18

FISCAL MATTER
A. Reprogramming of Prior Year’s Unexpended Obligations of UP Cebu in the
Amount of Two Million Six Hundred Nineteen Thousand Seven Hundred
Twenty Five Pesos (P2,619,725.00) ………………………………………… 19

2
 ADMINISTRATIVE MATTERS
A. Request for Waiver of Sabbatical Rules Requirement in Favor of Prof.
PRISCELINA P. LEGASTO, Professor 12, College of Arts and Letters, UP
Diliman, effective 7 November 2013 until 22 March 2014 and 11 April
2014 until 19 May 2014 …………………………………………………….. 19

B. Request for Temporary Waiver of Faculty Tenure Rule in Favor of Various

Faculty of CUs ……………………………………………………………… 20

C. Appointment of Faculty …………………………………………………… 20

MATTERS SUBMITTED FOR CONFIRMATION

BY THE BOARD

ACADEMIC MATTERS
A. Agreements/Contracts

UP System

1. Memorandum of Agreement between the University of the Philippines

and SM Investments Corporation ………………………………………. 21

UP Diliman

1. Contract of Award among the University of the Philippines Diliman

through the National Institute of Molecular Biology and
Biotechnology (NIMBB), the Department of Science and
Technology (DOST), the Philippine Council for Health Research
and Development (PCHRD), and Dr. John C. Gomez (Awardee) …. 21

2. Agreement on Academic Cooperation between the University of the

Philippines Diliman through the Institute of Mathematics and the
Centre International De Mathematiques Pures Et Appliquees
(CIMPA) ……………………………………………………………. 21

3. Memorandum of Understanding between the University of the

Philippines Diliman through the College of Engineering and the
Philippine Center for Postharvest Development and Mechanization
(PHILMECH) ………………………………………………………. 21

4. Memorandum of Agreement between the University of the

Philippines Diliman through the National Engineering Center
(NEC), College of Engineering, and the Department of Public
Works and Highways (DPWH) …………………………………….. 22
3
5. Memorandum of Agreement between the University of the
Philippines Diliman through the College of Mass Communication
(Grantee) and the Commission on Higher Education
(CHED)(Grantor) …………………………………………………… 22

6. Memorandum of Agreement among the University of the Philippines

Diliman through the College of Education, the ASEAN Training
Center for Preventive Drug Education (ATCPDE) and the
Dangerous Drug Board ……………………………………………… 22

7. Memorandum of Understanding between and among the University

of the Philippines Diliman through the Department of Electrical and
Electronics Engineering, College of Engineering and the Existing
Universal Speech Translation Advanced Research (U-STAR)
Members …………………………………………………………….. 22

8. Memorandum of Agreement between the University of the

Philippines Diliman through the Diliman Interactive Learning
Center (DILC) and the Mariano Marcos State University (MMSU) .. 23

9. Memorandum of Agreement between the University of the

Philippines Diliman and the University of Asia and the Pacific
(UA&P) (Third Renewal) …………………………………………… 23

10. Memorandum of Agreement between the University of the

Philippines Diliman through its Law Center and the Bangko Sentral
ng Pilipinas (BSP) …………………………………………………... 23

11. Memorandum of Agreement between the University of the

Philippines Diliman through the College of Arts and Letters and the
Development Academy of the Philippines (DAP) ………………….. 23

12. Agreement on Academic Cooperation between the University of the

Philippines Diliman through the School of Urban and Regional
Planning (SURP) and the Woodbury University, California, USA ... 23

13. Memorandum of Agreement between the University of the

Philippines Diliman through School of Labor and Industrial
Relations (SOLAIR) and Sekiguchi Global Research Association
(SGRA), Japan ………………………………………………………. 23

14. Memorandum of Understanding between the University of the

Philippines Diliman and the Yokohama National University, Japan .. 24

15. Memorandum of Agreement between the University of the

Philippines Diliman through the School of Labor and Industrial
Relations (SOLAIR) and the Friedrich-Ebert-Stiftung (FES)
Philippine Office ……………………………………………………. 24

16. Memorandum of Understanding between the University of the

Philippines Diliman through the School of Statistics and Rutgers, the
State University of New Jersey, California, USA …………………... 24
4
 17. Agreement on Academic Cooperation and Memorandum on Student
Exchange between the University of the Philippines Diliman through
the College of Engineering and the Nara Institute of Science and
Technology, Japan ………………………………………………….. 24

UP Open University

1. Memorandum of Agreement among the University of the

Philippines Open University, the Department of Environment and
Natural resources (DENR) and the Environmental Management
Bureau (EMB) ………………………………………………………. 24

2. Memorandum of Agreement between the University of the

Philippines Open University and the University of the Philippines
Employees Multi-Purpose Cooperative (UPEMCO) ……………….. 25

3. Memorandum of Agreement between the University of the

Philippines Open University and the Sukhothai Thammathirat Open
University (STOU), Thailand ……………………………………….. 25

UP Mindanao

1. Memorandum of Agreement between the University of the

Philippines Mindanao and the Department of Agriculture-Regional
Office Unit XI(DA-RFU XI) ……………………………………….. 25

FISCAL MATTER
A. Confirmation of the Approval of the Board of Regents (via Referendum
conducted on 20-21 February 2014) of the Amendment to the Calamity
Assistance to Yolanda-Affected Faculty and Staff of UP Visayas in
Tacloban and UP Manila School of Health Sciences in Palo ………………. 26

MATTERS SUBMITTED FOR INFORMATION

OF THE BOARD
A. Contracts/Agreements

UP System

1. Notice of Award granted to ePLDT Incorporated in joint venture

with BEACON ……………………………………………………… 26

2. Notice of Award granted to Maximum Solutions Corporation ……... 27

UP Diliman

1. Contract of Lease between the University of the Philippines and the

Globe Telecom, Inc. ………………………………………………… 27
5
 OTHER MATTERS
A. Request for authority to Travel to Canberra, Australia, from 23-25 June
2014 to Attend the 18th APRU Annual Presidents’ Meeting ………………. 27

B. Motion for Reconsideration of the Decision Made by the UP Board of

Regents on the Revocation of the Renaming of the College of Business
Administration (CBA) into UP Cesar E.A. Virata School of Business
(CEAVSB), filed by Staff Regent Ramirez ………………………………… 28

C. Motion for Reconsideration on the Pilot Shifting of the Academic Calendar,

filed by Student Regent Melgarejo …………………………………………. 28

D. On the Official Press Release of Board’s Decisions ……………………….. 29

EXECUTIVE ORDERS

A. EXECUTIVE ORDER NO. PAEP 14-01: Approval of the Academic

Calendar Shift ………………………………………………………………. 30

ADMNISTRATIVE ORDERS

A. ADMINISTRATIVE ORDER NO. PAEP 14-04: Payment of Differentials

for UP Scientists – SCS …………………………………………………….. 31-32

B. ADMINISTRATIVE ORDER NO. PAEP 14-05: Rice Subsidy/Allowance:

1 st and 2nd tranche for 2014 …………………………………………………. 32

C. ADMINISTRATIVE ORDER NO. PAEP 14-06: Reconstitution of the Bids

and Awards Committee (BAC) for the System Administration ……………. 33

MEMORANDUM
A. MEMORANDUM NO. PAEP 14-10: Senator Juan Edgardo Angara
Scholars ……………………………………………………………………... 34

B. MEMORANDUM NO. PAEP 14-11: Assistance of P2,000.00 per month

for 4 months (February to May 2014) for 124 Bracket E1 students of UPV
Tacloban College, to be taken from Tulong UP (Yolanda) Fund ………… 34-35

C. MEMORANDUM NO. PAEP 14-12: “One U.P.” Diploma ……………….. 35

D. MEMORANDUM NO. PAEP 14-14: Request for Extension to

Complete the Report of the Committee to Review the Policies and
Guidelines on the Selection and Appointments of Chancellors, and of
Deans/Directors of Principal Units …………………………………………. 36
6
E. MEMORANDUM NO. PAEP 14-15: Report on Donations for Yolanda ….. 36-37

F. MEMORANDUM NO. PAEP 14-16: PNOC-EC Scholars ………………… 37

G. MEMORANDUM NO. PAEP 14-17: Policies and Procedure re:

Custodianship and Management of UP’s Vital Documents ………………… 38

H. MEMORANDUM NO. PAEP 14-18: Request for authority to travel to

Canberra, Australia from 23-25 June 2014 to attend the 18th APRU Annual
Presidents’ Meeting ………………………………………………………… 39

I. MEMORANDUM NO. PAEP 14-19: Payment of Calamity Assistance for

Housing Materials …………………………………………………………… 39-40

oo0oo

7
 DECISIONS OF THE BOARD OF REGENTS

1296th MEETING, 27 FEBRUARY 2014

MATTERS ARISING FROM THE MINUTES

OF THE PREVIOUS MEETING

A. 1295th BOR Meeting, 6 February 2014

1. On the Proposed 2012 Code of Student Conduct of UP Diliman (Version 8

January 2014)

At the 1295th meeting of the Board of Regents held on 6 February 2014,

the approval of the proposed 2012 Code of Student Conduct of UP Diliman
(Version 8 January 2014) was deferred to give time for the Student Regent, other
student leaders, and the then UP Diliman Chancellor, Caesar A. Saloma, to
finalize the language of the following sections of the proposed Code, which the
students find vague and contentious:

Section IV.1.3.1 Harm to Persons

Section IV.1.3.1.a. Creating and/or engaging in disorder, tumult, breach of

peace, or serious disturbance such as, but not limited to,
rumbles, within the University premises, resulting in
harm to persons.

Section IV.1.3.1.d. Accepting a student who has not completed a one-

semester residency in UP Diliman for membership in a
registered student organization.

Section IV.1.3.1.e. Disrespect towards any person, which includes, but is

not limited to, insulting, discriminatory and/or
threatening behavior.

Board Action: DEFERRED

8
 REPORT of the PRESIDENT and other SECTORAL REGENTS
for INFORMATION OF THE BOARD
A. Report of the President
1. President Pascual reported that his trip to the Republic of Turkey to participate in the
31st Abant International Forum was postponed because of the current political
situation in Turkey.

2. The President informed the Board that he had a meeting with Department of Budget
and Management (DBM) Secretary Florencio Abad, Socioeconomic Planning
Secretary Arsenio Balisacan, and with CHED Chair, Patricia Licuanan. In said
meeting, he presented the 2015 Budget of UP and the need to scale up the budget
allocated by the government to UP as the National University in order to help UP
achieve its strategic initiatives in internationalizing UP’s academic offerings and
operations, as mandated in the UP Charter of 2008. He thought the results were very
positive and very encouraging. There was openness to the proposal that the faculty
and staff be given some priority in terms of upgrading their compensation level and
providing for merit promotions. They were also receptive in considering additional
funding for important infrastructure and for faculty development. The arrangement
will probably involve other units of the government. Rather than giving the money to
UP, the money would be given to CHED and made available to UP and to State
Universities and Colleges (SUCs).

President Pascual said that the government should start delinking UP from SUCs
because under Republic Act 9500, UP has been declared as the National University,
which placed it a cut above the other SUCs. He said that UP’s main importance in the
country is the fact that it has the biggest concentration of experts in various fields,
including Science and Technology, the Arts, and other fields. Its faculty members
are among the best there are in the country and they are subject to poaching not only
by other expensive private universities in the Philippines but by industries as well. It
is an important national resource that the whole country should make sure is
nourished and is nurtured, protected, and preserved.

3. President Pascual also reported that he was invited to become a member of the Multi-
sector Governance Committee of the Armed Forces of the Philippines (AFP) as part
of the AFP’s transformation roadmap. They want representatives of various sectors
to keep watch on how they are doing plus the advice these various representatives
can give to help AFP achieve their goals of becoming the best armed forces and a
source of national pride. His role is to help AFP convert some of their idle assets to
productive assets.

Regent Senator Cayetano informed the body that she was happy to hear about
the discussion the Chair and the President had with Secretary Abad because she had a
difficult time pushing for the budget last December. With respect to UP being the
National University, she would be happy to propose a budget for the salary grades of the
UP faculty members that will be different from the standard salary grades set by the
Salary Standardization Law (SSL).

President Pascual recognized the efforts of Regent Senator Cayetano and other
UP alumni in Congress in getting the budget for Capital Outlay (CO) for 2014, which UP

9
 lost due to the equity considerations for the other State Universities and Colleges
(SUCs). He said that although the CO became a Congressional insertion, there are
actions already being undertaken to get the funding. He recalled that there was a time
when the CO budget allocation for that year was not released.

Chair Licuanan recalled that it was all Congressional Insertions but she said that
the current situation is relatively friendlier.

Regent Albarracin commented that UP should start aspiring to be in the Top 100
list of the world university ranking if it really wants to be a cut above the other
universities in the country. Chair Licuanan said that UP’s low rating is affected by two
factors, research and internationalization, which are being addressed by the
administration.

B. Report of the Faculty Regent

“27 February 2014

1. Summary of Issues from the Consultation with the Faculty of the Different UP
Campuses

I would like to present to the Board a summary of the system wide issues that
were presented during my consultations with faculty of the different campuses of
the University of the Philippines. I will transmit to the President for his
consideration and appropriate action the details of these issues/concerns. Local
issues have been submitted to the Chancellors/Dean of UP Cebu for their
consideration:

 Promotion
 Selection of Chancellors, Deans and Directors
 Extension of Faculty Beyond Age 65
 Guidelines for Appointment of Professors Emeriti
 Creation of Enabling Environment for Research
 Rationalization of Extension Work
 Guidelines on Limited Practice of Profession
 Increase in Undergraduate and Graduate Thesis Honoraria
 Revisit Guidelines on Overload Teaching
 Increase in Overload Teaching
 Retirement Package for Faculty and Staff
 Possible Grant of Extended Sick Leave Privileges to those Going on Optional
Retirement
 Review of the Evaluation Instrument for Faculty
 Possible Salary Augmentation
 Revisit Policies on Tenure
 Performance-Based Bonus
 Increase in Faculty Items
 System-wide Grievance Mechanism
 Credit Loading for Faculty Handling PE and Laboratory Courses
 Increase in Health Benefits
 IRR for the new UP Charter
 Update the University Code
10
  Review Free Tuition Policy for the Faculty
 Institutionalization of Mentoring for the Junior Faculty
 Revisit Use of the Research Dissemination Grant (RDG)
 Operational Excellence

Except for the SHS in Baler, I was able to cover all the UP campuses.

2. Intense Lobbying for the Chancellorship of UP Diliman

I have experienced intense lobbying for the Chancellorship these past few days
from individuals and groups supporting particular candidates. At least three (3)
of the nominees have also met with me to discuss their plans if appointed
Chancellor.

It is interesting to note that there are many aspiring to be Chancellor considering

that the incumbent is seeking a second term. In the past, when an incumbent is
seeking a second term, there were practically no contenders.”

C. Report of the Student Regent

Student Regent Melgarejo reported the result of her consultations with her
constituents regarding the Code of Student Conduct, Academic Calendar Shift, the
renaming of the College of Business Administration into Cesar E.A. Virata School of
Business and other student issues. She also informed the Board that the Student Council
elections are ongoing for UP Diliman while UP Los Baños and UP Baguio have been
concluded already. UP Manila will hold its Student Council election in March 2014.

D. Report of the Staff Regent

“February 2014

1. Worked for the release of donated funds from the UPV Foundation, Incorporated
for the personnel of the Batan Mariculture Station of UPV in Aklan whose houses
were also damaged by Typhoon Yolanda

2. Was resource person in a student-organized forum on the initiatives of the UP

System and UP Visayas for Yolanda-affected constituents on February 17, 2014

3. Visited Batan Mariculture Station in Aklan with Vice Chancellor Nestor G.

Yunque of UPV to distribute donations coursed through the UPV Foundation,
Inc. and informed them of the initiatives that UPV and the UP System are doing
for the repairs of their homes. They were also informed that they can monetize
their leave credits to augment their needs for repairs

4. Discussed with staff and REPS the need to pursue the Memorandum of
Agreement with hospitals to facilitate payment of bills that will be charged to the
FAPHE

5. Attended forum on Strategic Performance Management System (SPMS)

organized by the AUPWA. Also included in the discussion were issues on freeze
hiring and contractualization.”

11
 MATTERS SUBMITTED FOR APPROVAL
BY THE BOARD

GENERAL GOVERNANCE
The Board APPROVED the following:

A. Appointment of University Officials

UP System

Prof. CARMENCITA D. PADILLA as Executive Director of Philippine Genome

Center, effective 01 March 2014 until 28 February 2017

UP Diliman

Prof. MICHAEL L. TAN as Chancellor, UP Diliman, effective 2 March 2014 until 1

March 2017

B. Proposal to Grant the UP Cebu Dean, LIZA D. CORRO, with the following
compensation package equivalent to that of a Chancellor, effective 04 December
2012 to 03 December 2015

Entitlements
- P7,320.00/month Honorarium
- P11,000.00/month RA
- P11,000.00/month TA
- 12 units Administrative Load Credit

C. Proposal to Rename the Office of Legal Services (OLS) to the Office of the Vice
President for Legal Affairs (OVPLA)

The University Code Revision Committee, in its 18 February 2014 meeting, took
up the proposed provisions for the Vice President for Legal Affairs.

During the discussion, it was found that during the 1193rd meeting of the BOR on
24 February 2005, it was only the rank and title of the University General Counsel that
was changed into Vice President for Legal Affairs. However, the Office of the University
General Counsel, which is designated as the Office of Legal Services was not renamed
and remained as the Office of Legal Services.

Thus, in order to harmonize and make the name of the Office consistent with that
of the Vice President for Legal Affairs, it is proposed that the Office of Legal Services be
renamed as the Office of the Vice President for Legal Affairs.

12
 ACADEMIC MATTERS
The Board APPROVED the following:

A. Request for Another One-Year Extension of the UP Law Centennial Textbook

Writing Project

Out of the eighty-eight (88) volumes, nineteen (19) have been printed so far and
two (2) volumes are with the press for printing. Some faculty-authors are still finalizing
the first draft they have submitted taking into account the peer review comments. The
rest of the faculty-authors are expected to submit the first draft of their manuscripts soon.

In view of the foregoing, the UP College of Law is requesting for another one-
year extension of the U.P. Law Centennial Textbook Writing Project until the end of this
year 2014.

B. Plans and Activities of UP Visayas for Academic Year 2014-2015

ACTIVITIES DATES
Conduct of Summer Classes for April – May 2014 For students and
AY 2013-2014 concerned faculty
members in the Miagao
and Iloilo Campuses
June – July 2014 For students and
concerned faculty
members in the Tacloban
City Campus
Teachers Summer Vacation May 2014 Regular faculty members
(Only for faculty members with (Miagao and Iloilo City
no Summer Load and Campuses)
Administrative / Research Load July 2014 Regular faculty members
Credits (Tacloban City Campus)
Academic Program June – August 2014 Faculty members
Improvement (API)
Activities

1. Seminar/Workshops on:
a. K-12 implementation
b. New GE Framework
c. Review of Curricular
Programs
2. Trainings on:
a. Effective Teaching
Strategies (for new
faculty members)
b. Research
Methodologies and
Technical Writing

13
 3. Seminars / Forums
Innovations
a. New Teaching
Innovations
b. Specific Issues and
Concerns
4. New Faculty Orientation

Conduct of Research / Creative June – August 2014 Faculty Members

Work Activities

Student Leadership Seminars June – August 2014 Office of Student Affairs

Administrative Concerns May – August 2014 UPV Administration

- Preparation of the (including Deans and
physical infrastructures, as Chairs/Directors
needed
- Representation to the
Professional Regulatory
Commission on the
changes in the conduct of
Licensure Examinations
(for Chemical
Engineering,
Accountancy, Chemistry,
Medical Technologist and
Fisheries Technologist)
- Adjustments /
Arrangement of schedules
of internships / on-the-job
trainings, etc. with private
companies, and
government/non-
government organizations
- Improvement of Library
facilities
- Active recruitment of new
faculty members with
PhD

Preparation for eUP On-going Concerned

Administrative Offices
(Office of the University
Registrar, Admin Offices
(Accounting, Cash,
HRDO, Budget, DISP,
etc.)

14
C. Proposal of the University Council Committee on Academic Programs and Policies
(UC CAPP) on UPD English Proficiency Requirements and Doctoral Degree
Requirement as Approved by the UP Diliman University Council at its 128th
Meeting held last 18 November 2013

Proposal 1: Revision of the English Language Proficiency Requirement for

Graduate Programs (Diploma, Master’s and Doctoral programs)

Existing Guidelines UC CAPP Proposal Justification

3.1 ADMISSION

Proof of English and/or Filipino Proof of English and/or Filipino TOEFL now includes test
proficiency shall be required of all proficiency shall be required of all administration through the
students whose native language is students whose native language is not internet with a minimum
not English or Filipino, except those English or Filipino, except those who passing score of 61.
who graduated from institutions graduated from institutions where the
where the medium of instruction is medium of instruction is English or The IELTS is another
English or Filipino. Filipino. international standardized
test of English language
proficiency established in
1989.

For proficiency in English, a score For proficiency in English, a score of Certification by a duly
of at least 500 in the paper-based orat least 500 in the paper-based, or at authorized unit of the
minimum score of 173 in the least 173 in the computer-based, or University (such as the
computerized form of the Test of at least 61 in the internet-based proposed language Center)
English as a Foreign Language forms of the Test of English as a provides the opportunity
(TOEFL) shall be required. Foreign Language (TOEFL), or at for UP to develop its own
least a score of 5.5 in the internal language
For proficiency in Filipino and International English Language proficiency test system
other Philippine languages, a Testing System (IELTS), or a that may eventually reach
certification shall be required from certification from a duly authorized international standard and
a duly authorized unit of the unit of the University, shall be acceptance.
University. required.

[General Rules for Graduate For proficiency in Filipino and other

Programs, 1126th BOR Meeting, 26 Philippine languages, a certification
November 1998; UPD Executive shall be required from a duly
Committee Meeting, 19 June, authorized unit of the University.
2002]

15
 Proposal 2: Revision in the General Guidelines for the Doctoral Programs

Existing Guidelines UC CAPP Proposal Justification

[General Rules for Graduate
Programs in UP Diliman, 1125th BOR
Meeting, 29 October 1998; ODI
OVCAA UPD 1999, Section 3.0,
pages 9-25]

3.2 General Requirements

3.2.1 Completion of a Program of 3.2.1 Completion of a Program of The proposed revision

study equivalent to 45 units (BS) of study equivalent to 45 units (BS) of recognizes equivalencies
formal graduate studies, excluding formal graduate courses, excluding in programs that have less
dissertation, in the case of a student dissertation, in the case of a student formal course work but
admitted into the doctoral program admitted into the doctoral program more research load.
with only a Bachelor’s Degree in the with only a Bachelor’s degree in the
discipline or a Master’s degree in an discipline or a Master’s degree in an
unrelated field; and of at least twenty- unrelated field; or of at least twenty-
four (24) units of formal graduate four (24) units of formal graduate
courses, excluding dissertation, in the courses, or its equivalent determined
case of student admitted into the by the program unit as approved by
doctoral program with a master’s the appropriate body, thru channels,
degree in the discipline. excluding dissertation, in the case of a
student admitted into the doctoral
program with a master’s degree in the
discipline;

3.2.2 Maintenance of a Cumulative Maintenance of a Cumulative The proposed revision is

Weighted Average Grade (CWAG) of Weighted Average Grade (CWAG) of aligned with the proposed
1.75 or better at the end of each 1.75 or better for a formal courses revision of 3.2.1 above.
academic year until completion of the taken, and/or its equivalent
Program of Study. performance evaluation metric as
approved by the appropriate body,
thru channels, at end of each
academic year until completion of the
program study;

3.3 Program Adviser / Committee

and Program of Study

3.3.3 Study load per semester and 3.3.3 Study load per semester and The proposed revision
trimester trimester accounts for graduate
The normal study load of a full-time The normal study load of a full-time programs whose
student shall be nine (9) to twelve student shall be nine (9) to twelve curriculum may be
(12) units per semester of formal (12) units per semester of formal composed of more
graduate courses and eight (8) to ten graduate courses and eight (8) to ten research load than formal
(10) units per trimester. (10) units per trimester, if applicable course work.

3.5 Grade Requirement

3.5.1 Grading System

The following numerical grades shall The following numerical grades shall The proposed revision
be used in graduate courses: 1.0 be used in graduate courses: 1.0 includes the letter “P” and
(Excellent), 1.25, 1.5 (Very Good), (Excellent), 1.25, 1.5 (Very Good), “F”, which are alternative
1.75, 2.0 (Good), 2.25, 2.5 1.75, 2.0 (Good), 2.25, 2.5 means of evaluating
16
(Satisfactory), 2.75, 3.0 (Pass), 4.0 (Satisfactory), 2.75, 3.0 (Pass), 4.0 student performance.
(Conditional Failure), INC (Conditional Failure), INC
(Incomplete), and 5.0 (Fail). (Incomplete), and 5.0 (Fail), P (Pass)
and F (Fail).

A grade of “3.0” or better is a passing A grade of “P”, “3.0” or better is a

grade. A graduate student earns credit passing grade. A graduate student
for a course when he/she obtains a earns credit for a course when he/she
grade of “3.0” or better. obtains a grade of “P”, “3.0” or better.

3.5.2 Cumulative Weighted Average

Grade (CWAG) / Performance
Evaluation

The Cumulative Weighted Average The Cumulative Weighted Average The proposed revision is
Grade (CWAG) shall be based on all Grade (CWAG) shall be based on all aligned with the proposed
courses taken by the student in his/her courses taken by the student in his/her revision of 3.5.1 above.
approved Program of Study, including approved Program of Study, including
those taken in compliance with the those taken in compliance with the
Residency Rules (See 3.10), if Residency Rules (See 3.10), if
applicable. applicable.

To remain in good standing, a student To remain in good standing, a student

must maintain a CWAG of “1.75” or must maintain a CWAG of “1.75” or
better in his/her course work at the better in his/her course work, or an
end of each academic year until the equivalent performance evaluation
completion of the Program of Study. system determined by the program
This CWAG shall be computed by the unit as approved by the appropriate
Graduate Office/Committee and body, through channels, at the end of
reported by the latter to the Graduate each academic year until the
Office, through channels. completion of the Program of Study.
This CWAG shall be computed by the
Graduate Office/Committee and
reported by the latter to the Graduate
Office, through channels.

3.5.3 Failure to satisfy a Grade/

Performance Evaluation Requirement

A student who fails to satisfy the A student who fails to satisfy the The proposed revisions are
CWAG of “1.75” at the end of CWAG of “1.75”, or an equivalent aligned with the proposed
academic year shall be disqualified performance evaluation system revision of 3.5.1 and 3.5.2
from the doctoral program, unless the determined by the program unit as above.
Dean/Director decides to waive the approved by the appropriate body,
disqualification on justifiable ground through channels, at the end of
and upon recommendation of the academic year shall be disqualified
student’s Program Adviser / from the doctoral program, unless the
Committee, through channels. Dean/Director decides to waive the
disqualification on justifiable ground
and upon recommendation of the
student’s Program Adviser /
Committee, through channels.

17
3.7 The Candidacy/ Comprehensive
Examination

3.7.1 The Candidacy Examination The Candidacy Examination shall aim The proposed revisions are
shall aim to test the student’s mastery to test the student’s mastery of the aligned with the proposed
of the discipline/area acquired in the discipline/area acquired in the revision of 3.5.1 and 3.5.2
Program of Study. It shall be a written Program of Study. It shall be a written above.
and/or oral examination that must be and/or oral examination that must be
taken by the student after satisfying taken by the student after satisfying
the following requirements: the following requirements:
(1) completing the course work in (1) completing the course work in
his/her Program of Study; (2) his/her Program of Study; (2)
satisfying the language requirements, satisfying the language requirements,
if any: (3) obtaining a CWAG of if any: (3) obtaining a CWAG of
“1.75” or better in his/her course “1.75” or better in his/her course
work; and (4) completing the courses work; and /or an equivalent
stipulated by the Residency Rules performance evaluation requirement
(See 3.10), if applicable. by the Graduate Program
Adviser/Committee, if applicable and
(4) completing the courses stipulated
by the Residency Rules (See 3.10), if
applicable

D. Revision in the 2014-2015 Academic Calendar of UP Manila Reflecting the Changes

Made in the Early Registration Dates of Incoming First Year Students for
Academic Year 2014-2015

ACTIVITY FROM TO
Physical Examination for Incoming First 30 June 2014 (Mon) – 02 May 2014 (Fri) –
Year Students 08 July 2014 (Tue) 12 May 2014 (Mon)

Registration For First Year Students 01 July 2014 (Tue) – 05 May 2014 (Mon) –
09 July 2014 (Wed) 13 May 2014 (Tue)

E. Proposed Institution of the Graduate Certificate in Master of ASEAN Studies of the

Faculty of Management and Development Studies, UP Open University, as
Approved by the UPOU University Council at its Special Meeting Held on 20
February 2014

The complete proposal is on file at OSU Records Section.

18
 FISCAL MATTERS
The Board APPROVED the following:

A. Reprogramming of Prior Year’s Unexpended Obligations of UP Cebu in the

Amount of Two Million Six Hundred Nineteen Thousand Seven Hundred Twenty-
Five Pesos (P2,619,725.00), Certified as Available by the Chief Accountant and the
Officer-in-Charge, Budget Office of UP Cebu, to be Utilized as Follows:

Capital Outlay P 2,619,725.00

To fund the construction of UP Cebu Guest House
Building at UP Diliman Campus
Total P 2,619,725.00

It is understood that the disbursements from this reprogrammed amount shall be

subject to the usual accounting and auditing laws, rules and regulations.

ADMINISTRATIVE MATTERS
The Board APPROVED the following:

A. Request for Waiver of Sabbatical Rules Requirement in Favor of Prof.

PRISCELINA P. LEGASTO, Professor 12, College of Arts and Letters, UP
Diliman, effective 7 November 2013 until 22 March 2014 and 11 April 2014 until 19
May 2014

Specifically, the request is for waiver of the following sabbatical rule, to wit:

“In no case shall sabbatical leaves be granted, within two (2) years before
the faculty member’s 65th birthday.” (Faculty Manual, Chapter 6, Section
6.4)

The request was fully endorsed by the Department Chair, Dr. Lily Rose Tope,
and the CAL Dean, Dr. Elena Mirano, who attached the required profile of the
Department to determine if the current faculty could absorb the current teaching load of
Prof. Legasto. According to Dr. Tope, in her letter of endorsement: “While they (the two
new recruits and a lecturer) cannot teach the higher English (and Comparative Literature
Theory courses) which Dr. Legasto teaches, they can take on the GE English subjects of
other senior professors, thereby allowing the latter to take over Dr. Legasto’s teaching
load.

19
B. Request for Temporary Waiver of Faculty Tenure Rule in Favor of the following:

UP Los Baños

Asst. Prof. LYNETTE B. CARPIO-SERRANO, Assistant Professor 1, Department of

Educational Communication, College of Human Ecology, effective 1 October
2013 until 31 May 2014
Asst. Prof. ROGEL MARI D. SESE, Assistant Professor 5, Institute of Mathematical
Sciences and Physics, College of Arts and Sciences, effective 1 November 2013
until 31 May 2014

UP Manila

Assoc. Prof. VIVIEN FE F. FADRILAN-CAMACHO, Associate Professor 1,

Department of Environmental and Occupational Health, College of Public
Health, effective 5 November 2013 until 12 December 2013
Asst. Prof. CRISTINA M. LAURETA, Assistant Professor 3, College of Dentistry,
effective 1 June 2013 until 12 December 2013

UP Visayas

Assoc. Prof. ERLINDA C. LACIERDA, Associate Professor 2, Institute of

Aquaculture, College of Fisheries and Ocean Sciences, effective 1 June 2013 until 29
August 2013

C. Appointment of Faculty

1. Transfer to Permanent Status

UP Diliman

Asst. Prof. RAYMOND G. FALGUI, Assistant Professor 2, College of Arts and

Letters, effective 27 February 2014
Asst. Prof. ANNA FELICIA C. SANCHEZ, Assistant Professor 1, College of
Arts and Letters, effective 27 February 2014

UP Manila

Asst. Prof. MA. SONIA S. SALAMAT, Assistant Professor 6, College of Public

Health, effective 27 February 2014

2. Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Prof. ANGELITO G. MANALILI, Professor 12, (SG 29-8), College of Social

Work and Community Development, effective 1 November 2013 until 31
May 2014

20
 MATTERS SUBMITTED FOR CONFIRMATION BY THE
BOARD

ACADEMIC MATTERS

The Board CONFIRMED the following:

A. Agreements/ Contracts

PROJECT / AMOUNT /
UNIT TITLE DURATION
UP System 1 Memorandum of Agreement Project: UP Professional Schools
between the University of the Building and Facilities
Philippines and SM Investments
Corporation Date notarized: 14 February 2014

1 Contract of Award among the Project: Balik Scientist Program

University of the Philippines
Diliman through the National Duration: Shall take effect on 8
Institute of Molecular Biology and November 2013 and shall remain
Biotechnology (NIMBB), the in force for a period of one (1)
Department of Science and year
Technology (DOST), the Philippine
Council for Health Research and
Development (PCHRD), and Dr. Date notarized: 12 December 2013
John C. Gomez (Awardee)

2 Agreement on Academic Project: Academic Exchange and

Cooperation between the University Cooperation
of the Philippines Diliman, through
UP the Institute of Mathematics, and the Duration: Valid for five (5) years
Diliman Centre International De from the date of signing by the
Mathematiques Pures Et Appliquees representatives of both
(CIMPA) institutions

Date notarized: 12 April 2013

3 Memorandum of Understanding Project: Research and Development

between the University of the Cooperation
Philippines Diliman, through the
College of Engineering, and the Duration: Valid upon signing or
Philippine Center for Postharvest upon approval by the parties’
Development and Mechanization governing bodies for a period of
(PHILMECH) five (5) years

Date notarized: 9 October 2013

21
 4 Memorandum of Agreement Project: Consultancy Services for
between the University of the the Study, Preliminary
Philippines Diliman through the Engineering and Detailed
National Engineering Center (NEC), Engineering Designs of the
College of Engineering, and the Roxas Boulevard Seawall
Department of Public Works and
Highways (DPWH) Amount of Project: P11,502,000.00

Duration: Shall take effect upon

signing and shall remain in full
force and effect for one (1) year

Date notarized: 19 December 2013

5 Memorandum of Agreement Project: Face to Face with the

between the University of the Media: A Crash Course for
Philippines Diliman, through the Executives
College of Mass Communication
(Grantee), and the Commission on Duration: Shall take effect
Higher Education (CHED)(Grantor) immediately upon signing by the
contracting parties for the project
implementation from November
to December 2013

Date notarized: 11 December 2013

UP
Diliman 6 Memorandum of Agreement among Project: Preventive Drug Education
the University of the Philippines
Diliman, through the College of Duration: Shall commence in
Education, the ASEAN Training January 2014 and shall be valid
Center for Preventive Drug and in force for a term of three
Education (ATCPDE) and the (3) years thereafter
Dangerous Drug Board
Date notarized: 10 January 2014

7 Memorandum of Understanding Project: Cooperation in the field of

between and among the University information and communication
of the Philippines Diliman, through technology with respect to
the Department of Electrical and speech and natural language
Electronics Engineering, College of processing research in the
Engineering, and the existing ASEAN Region
Universal Speech Translation
Advanced Research (U-STAR) Duration: Valid from 29 March
Members 2013 to 31 March 2014, shall
automatically be renewed every
year and final term shall end on
31 March 2016

Date signed: 19 March 2013

22
 8 Memorandum of Agreement Project: On-the-Job Training (OJT)
between the University of the
Philippines Diliman, through the Duration: Shall take effect
Diliman Interactive Learning Center immediately upon signing and
(DILC), and the Mariano Marcos shall continue to be enforced
State University (MMSU) until such time that anyone of the
parties withdraws from the
agreement

Date notarized: 11 October 2013

9 Memorandum of Agreement Project: Academic Cooperation
between the University of the
Philippines Diliman and the Duration: Shall be effective upon
University of Asia and the Pacific date of signing by both parties
(UA&P) (Third Renewal) and shall remain in full force and
effect for a period of three (3)
years

Date notarized: 20 December 2013

10 Memorandum of Agreement Project: Mandatory Continuing

between the University of the Legal Education
Philippines Diliman, through its
Law Center, and the Bangko Sentral Amount: P250,000.00
UP ng Pilipinas (BSP)
Diliman Duration: A minimum of one (1)
day per offering
11 Memorandum of Agreement Project: English Proficiency and
between the University of the Internship Program
Philippines Diliman, through the
College of Arts and Letters, and the Duration: Covers the period from
Development Academy of the the date of its signing up to June
Philippines (DAP) 2014

Date notarized: 8 August 2013

12 Agreement on Academic Project: Academic cooperation

Cooperation between the University
of the Philippines Diliman through Effectivity: Valid for a period of
the School of Urban and Regional five (5) years from the date of
Planning (SURP) and the signing by the representatives of
Woodbury University, California, both Universities
USA
Date signed: 15 November 2013
13 Memorandum of Agreement Project: 15th Shared Growth
between the University of the Seminar
Philippines Diliman, through School
of Labor and Industrial Relations Effectivity: 8 February 2013
(SOLAIR), and Sekiguchi Global
Research Association (SGRA),
Japan

23
 14 Memorandum of Understanding Project: Exchange programs
between the University of the
Philippines Diliman and the Effectivity: Effective upon signing
Yokohama National University, by both parties and shall remain
Japan in effect during the validity of
the Agreement

Date notarized: 30 August 2013

15 Memorandum of Agreement Project: International Seminar: The
between the University of the Working Class Struggle for
Philippines Diliman, through the Social and National
School of Labor and Industrial Emancipation: 150 Years after
Relations (SOLAIR), and the Bonifacio, What’s the Scorecard
Friedrich-Ebert-Stiftung (FES) on the Asia-Pacific
Philippine Office
Effectivity: 23 to 25 October 2013

UP Date notarized: 9 October 2013

Diliman
16 Memorandum of Understanding Project: Exchange and cooperation
between the University of the program
Philippines Diliman, through the
School of Statistics and Rutgers, the Effectivity: Will be effective for a
State University of New Jersey, period of three (3) years from the
California, USA date of signing

Date notarized:26 June 2013

17 Agreement on Academic Project: Academic Cooperation

Cooperation and Memorandum on
Student Exchange between the
University of the Philippines Effectivity: Valid for a period of
Diliman, through the College of five (5) years from the date of
Engineering and the Nara Institute signing by the representatives of
of Science and Technology, Japan both Universities

Date notarized: 6 January 2014

UP Open 1 Memorandum of Agreement among Project: E-Learning Course on

University the University of the Philippines Solid Waste Management for
Open University, the Department of Local Government Units
Environment and Natural resources
(DENR) and the Environmental Amount: P1,311,000
Management Bureau (EMB)
Duration: Shall be effective upon
the date of signing by the
authorized signatories of the
parties and shall remain in force
until terminated

Date notarized: 1 August 2013

24
 2 Memorandum of Agreement Project: Salary deduction of debts
between the University of the payment due to UPEMCO
Philippines Open University and the
University of the Philippines
Employees Multi-Purpose Duration: Shall take effect on the
Cooperative (UPEMCO) date of the signing by both
parties and shall remain in force
until terminated

Date notarized: 22 November 2013

3 Memorandum of Agreement Project: Academic Enhancement of

between the University of the the Master of Environment and
UP Open Philippines Open University and the Natural Resources (MENRM)
University Sukhothai Thammathirat Open Program
University (STOU), Thailand
Duration: Shall take effect upon the
date of signing by both parties. It
shall remain in force until
terminated by either party,
subject to written notice with a
grace period of at least three (3)
months before the intended date
of termination

Date signed: 8 October 2013 in

Thailand (hence it was not
notarized)

UP 1 Memorandum of Agreement Project: Mindanao Cattle Research

Mindanao between the University of the and Development Project (Year
Philippines Mindanao and the 2)
Department of Agriculture-Regional
Field Unit XI (DA-RFU XI) Amount: P1,342,450.50

Date notarized: 9 December 2013

25
 FISCAL MATTER
A. Confirmation of the Approval of the Board of Regents (via Referendum conducted
on 20-21 February 2014) of the Amendment to the Calamity Assistance to Yolanda-
Affected Faculty and Staff of UP Visayas in Tacloban and UP Manila School of
Health Sciences in Palo

From : Assistance in the Form of Housing Materials

To : Assistance in the Form of Cash

The Board of Regents approved, through a referendum in January 2014 and

confirmed in its 1195 th meeting on 06 February 2014, calamity assistance totalling P6M
in the form of housing materials - P4.4M for UP Visayas Tacloban College and P1.6M
for UP Manila School of Health Sciences Palo.

Subsequent information through a letter from Chancellor Rommel Espinosa,

dated 10 February 2014, indicated that many of faculty and staff had already undertaken
repair of their houses, mostly through personal loans. In view of this, President Alfredo
E. Pascual seeks approval from the Board of Regents for the calamity assistance to be
given to the faculty and staff in the form of cash instead of housing materials at the rate
of P45,000.00 per employee totalling P6M - P4.4M for UP Visayas Tacloban College
and P1.6M for UP Manila School of Health Sciences Palo.

MATTERS SUBMITTED FOR INFORMATION

OF THE BOARD

The Board NOTED the following:

A. Delegated Authority to the President, subject to INFORMATION of the Board

1. Contracts/Agreements
(Delegated Authority to the President subject to information of the Board [cost not exceeding
P75 Million Pesos, 1286th BOR Meeting, 28 February 2013])

CU Title of Parties to the Contract/s PROJECT / AMOUNT /

DURATION
UP System 1 Notice of Award granted to Project: UPS SPMO 2013-060
ePLDT Incorporated in joint Procurement of One (1) Lot eUP
venture with BEACON Staging Server with Storage and
Co-Location Services

Amount: P64,500,000.00

26
 UP System 2 Notice of Award granted to Project: UPS SPMO 2013-061
Maximum Solutions Corporation Procurement of One (1) Lot
Computer Softwares (Office of
Design and Planning Initiatives-
ODPI)

Amount: P3,978,850.00

UP 1 Contract of Lease between the Project: Contract of Lease of the

Diliman University of the Philippines and 200 sq.m. area located in section
the Globe Telecom, Inc. E-14 of the Updated Land Use
Plan, bounded by Aguinaldo
Street and Hardin ng Rosas
Apartments, UP Diliman Quezon
City

Amount: P246,400.00/month
inclusive of 12% VAT

Effectivity : 1 January 2013 to 31

December 2013

Date notarized: 18 December 2013

OTHER MATTERS

A. Request for Authority to Travel to Canberra, Australia, from 23-25 June 2014 to
Attend the 18 th APRU Annual Presidents’ Meeting

The President requests permission to travel on official time to Canberra, Australia

from 23-25 June 2014, exclusive of travel time, to attend the 18th Association of Pacific
Rim Universities (APRU) Annual Presidents’ Meeting hosted by the Australian National
University.

He requests return airfare, actual cost of hotel accommodation, pre-travel

allowance of P1,500.00 and daily subsistence allowance (DSA) for meals and
incidentals, all to be taken from the UP International Linkages Fund.

The President also requests payment of salary during the period, use of official
passport, and exemption from payment of travel tax.

Board Action: APPROVED

27
B. Motion for Reconsideration of the Decision Made by the UP Board of Regents on
the Revocation of the Renaming of the College of Business Administration (CBA)
into UP Cesar E.A. Virata School of Business (CEAVSB), filed by Staff Regent
Ramirez

Staff Regent Ramirez explained the following reasons for the Motion for
Reconsideration:

1. Her position paper and its corresponding attachments were not at all
considered by the CBA Special Committee in their report;

2. She sought clarification from President Pascual whether it is indeed true

that there is a committee created by the President to study the issue on
renaming; and

3. The decision of the UP Diliman University Council (UPD-UC) to retain

the name of the discipline in the renaming of colleges and units was
treated as non-essential in the committee report presented by the College
of Business Administration.

The complete Motion for Reconsideration as submitted by Staff Regent Ramirez

to the Board is on file at the OSU Records.

Board Action: DEFERRED

C. Motion for Reconsideration on the Pilot Shifting of the Academic Calendar, filed by
Student Regent Melgarejo

Student Regent Melgarejo raised the following points in her motion for
reconsideration of the Board’s approval of the pilot shifting of the academic calendar:

1. Improve the quality of education first before internationalization;

2. Universities abroad do not have synchronized academic calendars; and

3. Summer heat will continue to rise which means more cost for the
University.

The complete Motion for Reconsideration submitted by Student Regent

Melgarejo (Annex 4) is on file at OSU Records.

Board Action: DEFERRED

28
D. On the Official Press Release of Board’s Decisions

Regent Senator Cayetano called the attention of the Board on the policy about
discussing publicly the proceedings of the Board of Regents or its decisions not yet
officially released for publication, without written permission. She informed the Board
that the result of UP Diliman chancellorship was already out in the online media and the
vote counts were even mentioned. To be in sync with information technology, she then
proposed that this policy of the Board should be amended so that any decision on hot
issues should come from the Board first. Immediately after a decision has been made on
a hot issue, either the Secretary of the Board or the Vice President for Public Affairs
should publicly announce the decision of the Board either by stepping out for a few
minutes outside the conference room or by using official social media networks. This
way, the Board would be the first source of accurate and official information.

President Pascual asked the approval of the Board for the Vice President for
Public Affairs (VPPA) to officially announce on the UP System website the results of the
UP Diliman chancellorship.

VPPA J. Prospero de Vera said he followed the rules of the Board that what is
being discussed cannot be disclosed until the meeting is over. Chair Licuanan raised the
point made by Regent Senator Cayetano saying that the rule was not very wise anymore
at this point in time and that it should be amended.

President Pascual sought clarification on whether the Board can hold the minority
accountable for publicly attacking the decision of the Board. Regent Montinola said that
if the minority wants to air their petitions then they should make it part of the meeting.
President Pascual agreed but in practice, he said the opposition to the decision of the
Board is made publicly.

As a representative of the students, Student Regent Melgarejo said that it is her

responsibility to report to her constituents what had transpired in the meeting especially
if the decision will affect them.

Chair Licuanan realized that it might have been the reason why the Student
Regent put on record that she stood by her decision. She added that she respects the
Student Regent for that.

Board Action: NOTED

29
 EXECUTIVE ORDER

A. EXECUTIVE ORDER NO. PAEP 14-01

Date : 11 February 2014

To : Chancellor Rex Victor O. Cruz, UP Los Baños

Chancellor Manuel B. Agulto, UP Manila
Chancellor Rommel A. Espinosa, UP Visayas
Chancellor Grace J. Alfono, UP Open University
Chancellor Sylvia B. Concepcion, UP Mindanao
Chancellor Raymundo D. Rovillos, UP Baguio
Dean Liza D. Corro, UP Cebu

cc : All Vice Presidents

AVP Marilou Nicolas
Office of the Secretary of the University

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Approval of the Academic Calendar Shift

_______________________________________________________________________

This is to formally inform you of the decision of the Board of Regents, at its 1295th BOR
Meeting on 6 February 2014, to approve your request to shift your academic calendar
starting August 2014. Subsequently, the academic calendar schedule that you submitted
for School Year 2014-2015 has also been approved.

Please prepare the necessary arrangements and groundwork to effect the calendar shift.
You can contact the Office of the Vice President for Academic Affairs for guidance in
implementing the shift.

Thank you.

*****

30
 ADMINISTRATIVE ORDERS

A. ADMINISTRATIVE ORDER NO. PAEP 14-04

Date : 12 February 2014

To : The Chancellors

Attention:

Dr. Caesar A. Saloma, UP Diliman

Dr. Rex Victor O. Cruz, UP Los Baños
Dr. Rommel A. Espinosa, UP Visayas

Attention, please: Vice Chancellors for Administration

Budget &Accounting Director / Heads

cc : OVPAA
OVPPF
OVPA
OSU

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Payment of Differentials for UP Scientists - SCS

_______________________________________________________________________

1. Payment of the salary differentials for the UP Scientists under the Scientific
Career System (SCS) is hereby authorized for Fiscal Year 2013.

2. Payment of the differentials for Fiscal Year 2014 and onwards shall be
incorporated in the Internal Operating Budget (IOB) of the CUs.

3. As a brief background, the Scientific Career Council (SCS) is authorized by

Executive Order No. 784 and Executive Order No. 901 based on Republic Act
No. 8439 enacted on 22 December 1997 known as the “Magna Carta for
Scientists, Engineers, Researchers and other S&T Personnel in the Government”
provided that “funding shall be provided in the General Appropriations Act
(GAA) of the year following its enactment into law under the budgetary
appropriations of the DOST and concerned agencies” (Section 20, RA 8439).

4. The UP CUs must also anticipate the headcount and provide for the following
incentives and benefits: RATA, Magna Carta Benefits (honorarium, share in
royalties, hazard allowance, subsistence allowance, etc); travel assistance for
local and foreign paper presentations (US$2000 every two years in case of
foreign travel); membership in one international scientific organization and
subscription to scientific journals, and publication assistance. Additional funding
for the SCS package should be included in the CU budget proposals for approval
31
 of the UP President, and for endorsement by the Department of Science and
Technology (DOST) to the Department of Budget and Management (DBM) for
incorporation in the annual Government Appropriations Act (GAA) for the
University of the Philippines.

Attachment: List of UP Scientists under the DOST – CSC system

*****

B. ADMINISTRATIVE ORDER NO. PAEP 14-05

Date : 14 February 2014

To : Vice President for Planning and Finance

Vice President for Administration
All Chancellors
Dean, UP Cebu
Director, PGH

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Rice Subsidy/Allowance: 1st and 2 nd tranche for 2014

_______________________________________________________________________

The Board of Regents, in its 1295 th meeting on 06 February 2014, approved the grant of
the 1st and 2 nd tranches of the rice subsidy/allowance for 2014 equivalent to One
Thousand Five Hundred Pesos (P1,500.00) per tranche to be given to the administrative
personnel covered by the Collective Negotiation Agreement (CNA) between the
University and All-UP Workers Union (AUPWU) and to the faculty and REPS covered
by the CNA between the University and the All-UP Academic Employees Union
(AUPAEU).

In the spirit of equity, the Board of Regents also approved the grant of the same rice
subsidy/allowance of P1,500.00 for each tranche to the faculty, REPS and administrative
personnel who are not covered by the CNAs between the University and the
Administrative and Academic Unions.

This shall be charged against the savings of the Constituent Universities and the
Philippine General Hospital, subject to all applicable government accounting and
auditing rules and regulations.

The Vice President for Administration is authorized to issue the guidelines on the
implementation/supervision of distribution of the rice subsidy/allowance.

*****

32
C. ADMINISTRATIVE ORDER NO. PAEP 14-06

Date : 14 February 2014

To : Bids and Awards Committee (BAC) for the System

Administration

cc : OVPA
OSU
System SPMO
Office of the Chancellor, UP Diliman
COA, UP

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Reconstitution of the Bids and Awards Committee

(BAC) for the System Administration
_______________________________________________________________________

In compliance with the Government Procurement Act (R.A. 9184), the UP System Bids
and Awards Committee (BAC) is constituted as follows, effective 1 January 2014 until
31 December 2014:

1. Prof. Nestor O Rañeses, AVP for Administration, Chair

2. Prof. Mark Anthony M. Gamboa, Director for Procurement Operations, OVPA,
Vice Chair
3. Prof. Dan A. Saguil, National College of Public Administration and Governance
(NCPAG), UP Diliman, Member
4. Mr. Clodualdo E. Cabrera, UP Press/Office of the Staff Regent, Member*
5. Mr. Arnulfo Anoos, NEC/College of Engineering, UP Diliman, Member**
6. Atty. Elizabeth R. Pulumbarit, Technology Transfer and Business Development
Office (TTBDO), Member
7. Representative, Office of the Vice President for Legal Affairs, Resource Person

The UP System BAC (SBAC) shall have the following functions: advertise and/or post
invitations to bid, conduct pre-procurement and pre-bid conferences, determine the
eligibility of prospective bidders, receive bids, conduct the evaluation of bids, undertake
post-qualification proceedings, recommend award of contracts, and perform other related
functions in accordance with RA 9184.

The Commission on Audit (CoA) representative shall be invited to participate as

observer in all BAC meetings and deliberations. The BAC shall also in all stages of the
procurement process, invite at least two (2) observers from the accredited UP unions or
organizations to sit in the relevant proceedings.

The Committee, its secretariat, support staff and resource persons shall be granted
honoraria as per DBM Circular No. 2004-5A dated 7 October 2005; as amended by
DBM Circular No. 2007-3 dated 29 November 2007.

* effective 01 January 2014 until 14 February 2014

** effective 15 February 2014 until 31 December
33
 MEMORANDUM
A. MEMORANDUM NO. PAEP 14-10

Date : 6 February 2014

To : Chancellor Caesar A. Saloma

UP Diliman

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Senator Juan Edgardo Angara Scholars

_______________________________________________________________________

Attached is the list of 14 students whom the Office of Senator Juan Edgardo Angara has
endorsed and recommended to be given scholarships under his name.

Kindly take the necessary actions to grant said scholarship to the students in the list
provided the funds are available.

For appropriate action.

Thank you.
*****

B. MEMORANDUM NO. PAEP 14-11

Date : 11 February 2014

To : Prof. Gerardo B. Agulto

Executive Director, UP Foundation, Inc.

cc : Regent Ponciano E. Rivera, Jr.

President, UP Alumni Association

Ms. Elna A. Divino

Accountant, UPAA

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Assistance of P2,000.00 per month for 4 months (February to

May 2014) for 124 Bracket E1 students of UPV Tacloban
College, to be taken fromTulong UP (Yolanda) Fund
_______________________________________________________________________

1. The University of the Philippines Alumni Association (UPAA) has committed to

provide 137 Bracket E1 students of UP Tacloban cash assistance at the rate of P2,000
per month from February to May 2014.

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 2. Since UP Tacloban has 261 Bracket E1 students as of 7 February 2014, I have
decided that the remaining 124 students be assisted similarly by the UP Foundation,
Inc. (UPFI) using the Tulong UP (Yolanda) Fund to which earlier donations from
UPAA and other alumni have been placed. The assistance from UPFI will total
P992,000.00 for the four months.

3. Attached is the list of the 124 students. Their ATM/bank details will follow.

4. Kindly implement as soon as possible in coordination with UPAA.

*****

C. MEMORANDUM NO. PAEP 14-12

Date : 6 February 2014

To : All Chancellors
UP Cebu Dean
All University Registrars

cc : VPA Gisela P. Concepcion

VPPF Lisa Grace S. Bersales
VPA Maragtas S.V. Amante
VPD Elvira A. Zamora
VPA J. Prospero E. de Vera III
VPLA Hector Danny D. Uy
Secretary Lilian A. de las Llagas

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : “One U.P.” Diploma

_______________________________________________________________________

I am pleased to inform you that the University of the Philippines now has a “One U.P.”
Diploma, which the Board of Regents approved at its 1295th meeting on 6 February
2014.

Attached are the specifications and samples of the “One U.P.” Diploma.

The Office of the Vice President for Administration (OVPA) is making arrangements for
the procurement of the “One U.P.” Diploma.

Kindly direct your inquiries to OVPA should you need some clarifications.

Thank you.

Attachments:
1. “One U.P.” Diploma write-up and specs
2. Four samples of UP Diploma (Filipino, English, four signatories, three signatories)

*****
35
D. MEMORANDUM NO. PAEP 14-14

Date : 13 February 2014

To : Prof. Patricia R.P. Salvador Daway

Chair, Committee to Review the Policies and Guidelines
on the Selection and Appointment of Chancellors,
and of Deans/Directors of Principal Units
c/o UP College of Law, UP Diliman

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Request for Extension to Complete the Report of the

Committee to Review the Policies and Guidelines on the
Selection and Appointments of Chancellors, and of
Deans/Directors of Principal Units
_______________________________________________________________________

Thank you for the preliminary report of your Committee.

As requested, the extension until the end of February 2014 for the Committee to
complete its work is hereby approved.

Again, I thank you and the other members of the Committee for contributing your time,
experience, and wisdom to this crucial task.

*****

E. MEMORANDUM NO. PAEP 14-15

Date : 13 February 2014

To : All Chancellors & UP Cebu Dean

cc : OVPPF, OVPA, OVPPA, OSU

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Report on Donations for Yolanda

_______________________________________________________________________

In the spirit of transparency and in accordance with Commission on Audit (COA)

requirements, the Office of the President (OP) will be providing reports on cash
donations received by UP and its various units for Typhoon Yolanda victims.

In this regard, may we request you to submit to the OP a record of such donations that
have been credited to your respective UP-CU accounts, foundations and other accounts?

36
 To facilitate reporting, the OVPPF suggests that the attached format be used in preparing
your report.

Please attach to your report a summary on how the donations have been or are being
utilized. A listing of beneficiaries and the respective amounts of assistance given will be
useful in informing the donors and the UP Board of Regents on the extent of help given
by our donors to the Typhoon Yolanda victims.

Should you have questions kindly direct your inquiries to Vice President Lisa Grace
Bersales of OVPPF.

Kindly submit your report on or before 28 February 2014.

Thank you for your cooperation.

*****

F. MEMORANDUM NO. PAEP 14-16

Date : 14 February 2014

To : Chancellor Caesar A. Saloma, UP Diliman

ATTENTION: 1. VCSA Ma. Corazon J. Tan

2. Mr. Aris Dacanay

Officer-in-Charge
Office of Scholarship and Student Services
UP Diliman

cc : VP Lisa Grace Bersales, VPPF

VCAA, UPD

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : PNOC-EC Scholars

_______________________________________________________________________

In view of the rescission by PNOC-EC of the MOA covering its donation to UP

following a directive from the Governance Commission for GOCCs, please discontinue
the acceptance of new PNOC scholars.

Meanwhile, for the current set of PNOC scholars, we shall identify other fund sources
that will enable us to continue our support for their studies. However, should there be
drop-outs from your list of PNOC-EC scholars, please be reminded that they should not
be replaced anymore.

For your guidance.

*****

37
G. MEMORANDUM NO. PAEP 14-17

Date : 18 February 2014

To : All Chancellors and UP Cebu Dean

University Librarian and All CU Librarians
Legal Officers

cc : OSU
VPA
Resident COA Auditors

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Policies and Procedures re: Custodianship and Management

of UP’s Vital Documents
_______________________________________________________________________

The Office of the President is presently formulating an official set of UP System-wide

policies and procedures regarding the custodianship and management of UP’s vital
documents¸ such as land titles, legal contracts, Memoranda of Agreement or
Understanding (MOA or MOU), and other important records.

In this connection, we would like to request every one concerned to please furnish this
Office with pertinent information on your usual and/or existing practices in identifying,
producing, collecting, organizing, maintaining, protecting and, eventually, disposing the
diverse types of documents mentioned above.

Kindly send the requested data/information to Dr. Lourdes M. Portus, Special Assistant
to the President (SAP), at her email address: [email protected], on or before 15
March 2014.

Thank you for your usual cooperation.

*****

38
H. MEMORANDUM NO. PAEP 14-18

Date : 19 February 2014

For : The Board of Regents

University of the Philippines
Diliman, Quezon City

From : (Sgd.) ALFREDO E. PASCUAL

President

Subject : Request for authority to travel to Canberra, Australia, from

23-25 June 2014 to attend the 18th APRU Annual Presidents’
Meeting
_______________________________________________________________________
I respectfully request permission to travel on official time to Canberra, Australia from
23-25 June 2014, exclusive of travel time, to attend the 18th Association of Pacific Rim
Universities (APRU) Annual Presidents’ Meeting hosted by the Australian National
University.

I would like to request return airfare, actual cost of hotel accommodation, pre-travel
allowance of P1,500.00 and daily subsistence allowance (DSA) for meals and
incidentals, all to be taken from the UP International Linkages Fund.

I also request payment of my salary during the period, use of official passport and
exemption from payment of travel tax.

Thank you.

*****

I. MEMORANDUM NO. PAEP 14-19

Date : 21 February 2014

To : Chancellor Rommel A. Espinosa, UP Visayas

Attention: Vice Chancellor for Administration Nestor Yunque

Dean Anita Cular, UPV Tacloban College

Chancellor Manuel B. Agulto, UP Manila

Attention: Vice Chancellor for Administration
Jose Florencio F. Lapeña

Dean Salvador Destura, UP School of Health

Sciences, Palo, Leyte

Heads of Budget & Accounting Offices (UPV, UPM, UPVTC,

SHS)

cc : OVPPF/OVPA/OSU

39
From : (Sgd.) ALFREDO E. PASCUAL
President

Subject : Payment of Calamity Assistance for Housing Materials

_______________________________________________________________________

This is to authorize the payment of calamity assistance in the amount of FORTY FIVE
THOUSAND PESOS (P45,000) for each faculty and staff of the UP Visayas Tacloban
College (UPVTC) and UP Manila School of Health Sciences (SHS), as approved by the
UP Board of Regents through referendum on 20-21 February 2014.

The calamity assistance in the form of cash is in connection with the situation and needs
of the faculty and staff who have incurred loans to purchase housing materials to rebuild
their homes in the aftermath of the devastation brought about by Supertyphoon Yolanda
in Region VIII, including Tacloban City and Palo, Leyte.

For your immediate action.

ooOoo

40
 UNIVERSITY ADMINISTRATION

BOARD OF REGENTS UNIVERSITY OFFICIALS

Hon. PATRICIA B. LICUANAN, Chair UP SYSTEM

Chair, Commission on Higher Education
Prof. ALFREDO E. PASCUAL, MBA
Hon. ALFREDO E. PASCUAL, Co-Chair Doctor of Pedagogy (honoris causa)
President, University of the Philippines President

Hon. PIA S. CAYETANO Prof. GISELA P. CONCEPCION, PhD

Chair, Senate Committee on Education, Arts and Culture Vice President for Academic Affairs

Hon. ROMAN T. ROMULO Prof. LISA GRACE S. BERSALES, PhD

Chair, House Committee on Higher and Technical Education Vice President for Planning and Finance

Hon. PONCIANO E. RIVERA, JR. Prof. MARAGTAS SV AMANTE, PhD

President, UP Alumni Association Vice President for Administration

Hon. REYNATO S. PUNO Prof. ELVIRA A. ZAMORA, DBA

Member Vice President for Development

Hon. MAGDALENO E. ALBARRACIN, JR. Prof. J. PROSPERO E. DE VERA III, DPA

Member Vice President for Public Affairs

Hon. GIZELA M. GONZALEZ-MONTINOLA Prof. HECTOR DANNY D. UY, LLB, MNSA

Member Vice President for Legal Affairs

Hon. LOURDES E. ABADINGO Prof. LILIAN A. DE LAS LLAGAS, PhD, LLB

Faculty Regent Secretary of the University and of the BOR

Hon. KRISTA IRIS V. MELGAREJO

Student Regent *******

Hon. ANNA RAZEL L. RAMIREZ CONSTITUENT UNIVERSITIES

Staff Regent

Prof. LILIAN A. DE LAS LLAGAS, PhD, LLB PROF. CAESAR A. SALOMA, PhD
Secretary of the University and of the BOR Chancellor, UP Diliman

PROF. REX VICTOR O. CRUZ, PhD

Chancellor, UP Los Baños

PROF. MANUEL B. AGULTO, MD

Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD

Chancellor, UP Visayas

PROF. GRACE J. ALFONSO, PhD

Chancellor, UP Open University

The University of the Philippines PROF. SYLVIA B. CONCEPCION, PhD

Chancellor, UP Mindanao
Gazette
is PROF. RAYMUNDO D. ROVILLOS, PhD
Published by the Chancellor, UP Baguio
Office of the Secretary of the University
University of the Philippines PROF. LIZA D. CORRO, LLB
Quezon Hall, UP Diliman Campus, Quezon City Dean, UP Cebu

41
 OFFICE OF THE SECRETARY OF THE UNIVERSITY
AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas

MSc. (Trop. Med.), PhD
Secretary of the University and of the Board of Regents
(Professor of Public Health, UP Manila)
Virginia R. Ocampo
MSc., PhD
Assistant Secretary of the University
(Professor of Entomology, College of Agriculture, UPLB)

S T A F F

Ms. Rosalinda G. Navaja Mr. Glenn D. Bilbao

Board Secretary III Administrative Officer I
Ms. Carla V. Noroña Mr. Jose Jude A. Yapit
Executive Assistant III Administrative Assistant II
Ms. Mary A. Espejo Mr. Dante C. Ceguerra
Administrative Officer V Administrative Assistant II
Ms. Anna Marie R. Demeterio Mr. Cenon E. Maximo
Administrative Officer V Administrative Assistant I
Ms. Jovita P. Fucio Mr. Cesar R. Nilo
Board Secretary II Administrative Assistant I
Ms. Candelaria A. Bachini Ms. Virginia A. Olivera
Senior Administrative Assistant I Administrative Aide IV
Ms. Marissa P. Guzman Mr. Angelito A. Santos
Administrative Assistant V Administrative Aide IV
Mr. Jobert Bernal
Custodial Worker

The University of the Philippines

GAZETTE
Editors
Dr. Virginia R. Ocampo
Dr. Lilian A. De Las Llagas
Editorial Consultant
Karisha Anne E. Cruz
Production Staff
Rosalinda G. Navaja
Marissa P. Guzman
Web Administrators
Glenn D. Bilbao
Anna Marie R. Demeterio
Published by the Office of the Secretary of the University
University of the Philippines
Quezon Hall, UP Diliman Campus, Quezon City

42