Module 3 Empowerment Technology

Lesson 3
Advanced Word Processing Skills
Objectives: At the end of this lesson, the students should be able to:
1. Use some advanced capabilities of Microsoft Word commonly used to increase productivity
and efficiency.
2. Create form letters or documents for distribution to various recipients
Lesson Discussion
In the professional world, sending out information to convey important information is vital.
Because of ICT, things are now sent much faster than the traditional newsletter. You can now use the
internet to send out information you need to share. In this particular part of our lesson, we will learn one
of the most powerful and commonly used features of Microsoft Word.
Kinds of Materials
There are various kinds of materials Microsoft Word is capable of integrating to make your
documents richer, more impressive, and more informative.
The picture shows above the kinds of materials that can be integrated or inserted in your Microsoft
Word document. One can easily get excited and instead create a collage of what is generally called
images and arts rather an enriched text document. One important thing to remember is that images and
other materials are not to be inserted as images for design purpose only, but they are used to enhance or
improve the effectiveness of the message you want to convey. Let us describe each of them.
1. Pictures. Generally, these are electronic or digital pictures or photographs you have saved in any
local storage device. There are three commonly used types of picture files. You can identify them
by the extension on their file names.
a. .JPG – this is pronounced as “jay-peg”, and is the short form for .jpeg or Joint Photographic
Experts Group
b. .GIF – this stands for Graphics Interchange Format
c. .PNG – this is pronounced as “ping”. It stands for Portable Network Graphics.
2. Clip Art. This is generally a .GIF type; line art drawings or images used as generic representation
for ideas and objects that you might want to integrate in your document. Microsoft Word has a
library of clip arts that is built in or can be downloaded and used freely. There are still other clip
arts that you can either purchase or freely download and use that come from third party providers.
Empowerment Technologies Page 1

K to 12 – Department of Education
3. Shapes. These are printable objects or materials that you can integrate in your document to
enhance its appearance or to allow you to have some tools to use for composing and representing
ideas or images. If you are designing the layout for a poster or other graphic material for
advertising, you might find this useful.
4. Smart Art. Generally, these are predefined sets of different shapes grouped together to form
ideas that are organizational or structural in nature. If you want to graphically represent an
organization, process, relationships, or flow for infographic documents, then you will find this
easy and handy to use.
5. Chart. Another type of material that you can integrate in your Word document that allows you to
represent data characteristics and trends. This is quite useful when you are preparing reports that
correlate and present data in a graphical manner.
6. Screenshot. Sometimes, creating reports or manuals for training or procedures will require the
integration of a more realistic image of what you are discussing on your report or manual.
In practice, inserting an image or any other

Imagematerial
Placementin your document is quite easy especially if the
material already exists in your local storage device. It is just a matter of opening up the image file through
the Microsoft Word dialog box. Sometimes, if the image you would like to insert is on a web page
currently displayed on your screen, it could be copied and pasted. The real challenge is where to put the
image you inserted or where to move it. In this part of the lesson, we will study the different
characteristics of text wrapping options that you can use with the image you integrated in your document.
1. In Line with Text. This is the default setting for images that are inserted or integrated in your
document. It treats your image like a text font with the bottom side totally aligned with the text
line. This setting is usually used when you need to place your image at the beginning of a
paragraph.
Example:
2. Square. This setting allows the image you inserted to be placed anywhere within the paragraph
with the text going around the image in a square pattern like a frame.
Example:
3. Tight. This is almost the same as the Square setting, but here the text “hugs” or conforms to the
general shape of the image. This allows you to get a more creative effect on your document. This
setting can mostly, be achieved if you are using an image that supports transparency like a .GIF
or .PNG file.
Example:
4. Through. This setting allows the text on your document to flow even tighter, taking the contours
and shape of the image. Again, this can be best used with a .GIF or .PNG type of image.
Example:
5. Top and Bottom. This setting pushes the texts away vertically to the top and the bottom of the
images so that the image occupies a whole text line on its own as in the example.
Example:
6. Behind text. This allows your image to be dragged and placed anywhere on your document but
with all the texts floating in front of it. It effectively makes your image look like a background.
Examples:
7. In Font of Text. As it suggests, this setting allows your image to be placed right on top of the
text as if your image was dropped right on it. That means whatever part of the text you placed the
image on, it will be covered by the image.
Activity
1. Take some pictures of yourself (selfie) using a digital camera or a cellphone. Transfer the pictures
to your computer and create a collage of your pictures using Microsoft Word.
2. Make your own letter to yourself, to your family and to your teachers. Then, insert a clipart or a
small image in it.
Font size – 12
Font style – TNR (Times New Roman)

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Lesson 3

Advanced Word Processing Skills

2. Create form letters or documents for distribution to various recipients

Empowerment Technologies Page 1

In practice, inserting an image or any other

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