REPORT ON MS WORD

COMPUTER AND IT APPLICATION

Submitted To:

Bijaya Khadka

Computer and It Application Department

APEX COLLEGE

Submitted By:

Saroj Chand

2020-BBAD-750

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This report contains details about the Microsoft word including all tab, group, commands and
Have been described the each parts of the Microsoft word.

Major Things
 Hyperlinks in each chapter and main word
 Auto-generated table of contents
 Heading and sub heading

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Table of Contents
INTORDUCTION...............................................................................................................................2
COMPONENTS:.................................................................................................................................3
GETTING STARTED WITH MS-WORD........................................................................................4
The Ribbon........................................................................................................................................4
To minimize and maximize the Ribbon.........................................................................................5
To customize the Ribbon.................................................................................................................6
Backstage View....................................................................................................................................7
1.1 To get Backstage View...............................................................................................................8
To create a new blank document........................................................................................................9
2.1 To create a Exiting document....................................................................................................10
2.2 To edit document.....................................................................................................................11
2.3 Saving a document...................................................................................................................12
2.4 To save as PDF (Portable document format).........................................................................12
Password protection..........................................................................................................................13
3.1 To open password protected documents................................................................................15
3.2 To remove password..................................................................................................................15
Checking Spelling and Grammar.........................................................................................................16
Page Layout and formatting.............................................................................................................18
5.1 To change the page size...........................................................................................................18
5.2 To format page margin............................................................................................................19
5.3 To use Custom margins...........................................................................................................20
5.4 To open page set up Dialog box..............................................................................................21
Tabs....................................................................................................................................................22
6.1 Text Wrapping.........................................................................................................................22
6.2 To insert an Equation..............................................................................................................23
6.3 To Insert a Text Box................................................................................................................24
Use table Templates...........................................................................................................................25
7.1 Use of Table menu to insert a Blank table.............................................................................25
Hyperlinks..........................................................................................................................................26
8.1 To insert a Hyperlinks.............................................................................................................26
8.2 To Make an Email Address a Hyperlinks..............................................................................26
Adding Page Number........................................................................................................................28
9.1 To add page number to an Existing Header or Footer.........................................................28
Table of contents................................................................................................................................29

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 10.1 Update Table of Content.......................................................................................................29
Macro.................................................................................................................................................30
11.1 Recode Macro........................................................................................................................30
Mail merge.........................................................................................................................................32
12.1 To used step by step Mail merge wizard..............................................................................32
Printing...............................................................................................................................................39
13.1 Quick Print.............................................................................................................................40
Object Linking and Embedding (OLE) Definition, similarities and Differences..........................41
Difference between Object Linking and Embedding...................................................................42

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TABLE OF FIGURES

Figure 1: OVER VIEW OF MS-WORD 2010............................................................................................3

Figure 2: THE RIBBON...........................................................................................................................4
Figure 3 Contextual Tab (Picture tools-format)....................................................................................5
Figure 4: maximize the Ribbon.............................................................................................................5
Figure 5: customize the ribbon.............................................................................................................6
Figure 6: the dialog box where you can customize the Ribbon...........................................................7
Figure 7: PRINT BACK STAGE VIEW.......................................................................................................8
Figure 8 GACKSTAGE VIEW...................................................................................................................9
Figure 9: TO OPEN BLANK PAGE.........................................................................................................10
Figure 10:TO OPEN EXISTING DOCUMENT.........................................................................................11
Figure 11: TO SAVE DOCUMENT.........................................................................................................12
Figure 12: SAVE AS PDF.......................................................................................................................13
Figure 13: THE SPELLING AND GRAMMER COMMAND......................................................................17
Figure 14: CORRECTING A SPELLING ERROR.......................................................................................17
Figure 15: TYPE OF CORRECTION........................................................................................................18
Figure 16:CHANGING THE PAGE SIZE..................................................................................................19
Figure 17: CHANGING THE PAGE MARGIN.........................................................................................20
Figure 18: THE PAGE SETUP DIALOG BOX...........................................................................................21
Figure 19: OPENING THE PAGE SETUP DIALOG BOX..........................................................................21
Figure 20: TA SELECTOR......................................................................................................................22
Figure 21: SELECTION OF TEXT WARPPING SETTING OPTION............................................................23
Figure 22: TO INSERT EQUATION........................................................................................................24
Figure 23: TO INSERT TABLE................................................................................................................25
Figure 24: USE OF TABLE MENU TO INSERT A BLANK TABLE.............................................................25
Figure 25: TO INSERT HYPERLINKS......................................................................................................26
Figure 26: to make an email address a hyperlinks.............................................................................27
Figure 27: REMOVE HYPRELINKS........................................................................................................27
Figure 28: ADDING PAGE NUMBER.....................................................................................................28
Figure 29: ADDING PAGE NUMBER TO AN EXISTING HEADER OR FOOTER.......................................28
Figure 30: TO ADD TABLE OF CONTENT..............................................................................................29
Figure 31: TO UPDATE TABLE OF CONTENT........................................................................................30
Figure 32: RECODE MACRO.................................................................................................................31
Figure 33: CUSTOMIZE KEYBOARD.....................................................................................................31
Figure 34: SETTING A DOCUMENT TYPE.............................................................................................33
Figure 35: SELECTING A STARTING DOCUMENT.................................................................................34
Figure 36: SELECTING RECIPIENT LIST.................................................................................................35
Figure 37: NEW ADDRES LIST DIALOG BOX........................................................................................35
Figure 38: MAIL MERGE RECIPIENTS DIALOG BOX.............................................................................36
Figure 39: MERGE TO PRINTER DIALOG BOX......................................................................................39
Figure 40: PRINT OPTIONS..................................................................................................................40
Figure 41: ADDING QUICK PRINT TO THE QUICK PRINT BUTTON......................................................41
Figure 42: THE QUICK PRINT COMMAND...........................................................................................41

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MS-Word Report Apex College

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MS-Word Report Apex College

INTORDUCTION
Microsoft Word is a word processing software package which enables you to, create, edit, paste,
save and print the documents and it is developed by Microsoft company. MS-WORD is a part of the
bigger package called MS OFFICE, which can do much more than word processing.MS-WORD not
only supports word processing features but also Desktop Publishing (DTP; to produce wide variety of
materials, magazines, book, menus etc. with designs). However some of the important features of
MS word are listed below.

1. Using Word you can create the documents and edit them later, as when required, by adding
more text, modifying the existing, deleting/moving some parts of it.
2. Changing the size of the margins can reformate complete documents or parts of it.
3. Font size and type of fonts can also be changed.
4. Page number and header and footer also be changed.
5. Spelling can be checked and correction can be made automatically in entire document.
6. Text can be formatted in columnar style as we see in the newspaper. Text book can be
made.
7. Table can be created and included in the text.
8. Hyperlinks can be created ad help to link one file and another file or page.
9. It also provides help for any options.
10. It also provides the mail-merge facility and macros.

Steps to start Microsoft word 2019:

1. Press Windows+ R.
2. Run dialog box appears and type the winword.
3. Click OK.
4. Click on blank document or press Ctrl + N.

Now, you can write, edit, create, save, the document.

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Figure 1: OVER VIEW OF MS-WORD 2010

COMPONENTS:
Some of the major components of Ms word are listed below:

1. Title bar: Title Bar displays the title of the currently open document or application. Title of
document is name of the document which is used at the time of save your file.
2. Menu bar: It contains file, home insert, page layout, references, mailings, review, and view
tab.
3. Standard Toolbar: It contains icons for shortcuts to menu commands.
4. Formatting Toolbar: It contains pop-up menus for style, font, and font size, icons for bold
face, italic, and underline, alignment icons, number and bullet lists icons, indention icons,
the border icon, and font colour icons.
5. Status Bar: It displays page number, section number, and the total number of pages, pointer
position on page and time of the day.
6. Scroll Bar: It help us to travel within our document.
7. Ruler: On which you can set tabs, paragraph alignment, and other for formats.

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8. Cursor: This denotes the place where text, graphics or any other items would be placed
when you type, over write, or insert them.

These are the main components of MS Word but there are also other sub-components.

GETTING STARTED WITH MS-WORD

The Ribbon
The ribbon contains all of the commands you will need in order to do common tasks. It contains
multiple tabs, each with several groups of commands, and you can add tabs that contains your
favourite commands.

1. RIBBON Tabs: each tab provides a set of tools related to an overall task you like to be perform
in a specific application. Word tabs are File, home, insert, design, layout, references,
mailings, review, view.
2. Ribbon group: Within each tab are groups that helps organize common commands to help
you quickly find what you need for a specific task you. For example, on the insert tab in word
you will find the groups like tables, illustrations, pages, lines, header, footer, text, and
symbols.
3. Galleries: A down-arrow appears in the right bottom-right of some option in groups. clicking
the down-arrow display a gallery of options you can select or a list of additional choice.

Figure 2: THE RIBBON

4. Contextual tabs: In addition to the tab, groups, and tools in the Ribbon during the normal
use, contextual tabs appear when you perform specific actions in the file. This feature keeps
the number of commands on-screen at any one time at minimum and easy to navigate
through.

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Figure 3 Contextual Tab (Picture tools-format)

To minimize and maximize the Ribbon

The Ribbon is designed to be responsive to your current text and easy to use, however, you can
choose to minimize it if it is taking up too much screen space.

Figure 4: maximize the Ribbon

1. Click the arrow in the upper-right corner of the ribbon to minimize it.

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2. To maximize the ribbon, click the arrow again.

To customize the Ribbon

Figure 5: customize the ribbon

1. Right click the Ribbon and select customize the Ribbon. A dialog box will be appear.
2. Click new tab. A new tab will be created with a new group inside it.
3. Make sure New Group is selected.
4. Select a command from the list on the left, then click add. You can also drag commands
directly into group.
5. When you are done adding commands, click OK.

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Figure 6: the dialog box where you can customize the Ribbon

Backstage View
Backstage view gives you various options for saving, opening a file, printing, or sharing your
document.

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Figure 7: PRINT BACK STAGE VIEW

1.1 To get Backstage View

 Click the file tab
 You can choose an option on the left side of the page.
 To get back to your document, just click any tab on the Ribbon.

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Figure 8 GACKSTAGE VIEW

To create a new blank document

 Click the file tab. This takes you to backstage view.
 Select new.
 Select blank document under Available Templates. It will be highlighted by default.

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Figure 9: TO OPEN BLANK PAGE

 Click create. A new, blank document appears in the window.

To save time, you can create your document from a template, which you can select from the new
document pane.

2.1 To create a Exiting document

 Click the file tab. This takes you to Backstage view.
 Select open. The dialog box appears.

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Figure 10:TO OPEN EXISTING DOCUMENT

 Select your document than click OPEN.

If you have opened a file recently, you can also access it from the recent documents list. Just click
the file tab and select recent.

2.2 To edit document

Editing a document generally involves the operation such as inserting text, selecting text, moving,
copying, and pasting the texter deleting either the selecting text or the entire text in the document
window.

To insert text
 Move your mouse to the location you wish text to appear in the document.
 Click the mouse. The insertion point appears.
 Type the text you wish to appear.

To select text
 Place the insertion point next to the text you wish to select.
 Click the mouse, and while holding it down, drag your mouse over the next to select it.
 Release the mouse button. You have to select the text. A highlighted box will be appear over
the selected text.

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2.3 Saving a document

You can save any document you want by following these steps.

 Click the file tab.

 Select save as.

Figure 11: TO SAVE DOCUMENT

The save as dialog box will be appear. Select the location where you want to save the document.

Enter a name for a document and click save.

2.4 To save as PDF (Portable document format)

 click the file tab.
 select the save as.
 in the save as type drop-down menu, select PDF.

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Figure 12: SAVE AS PDF

 select the location you want to save the document.

 Enter a name for the document.
 Click the save button.

Password protection
If you have some confidential information in your MS word documents then you can use passwords
to help prevent other people from opening and modifying your document.

 Click o file tab. The backstage view opens.

 In backstage view, click info.
 Click on Protect Document button in Permissions. Select the Encrypt with password.

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 In the Encrypt Document box, type a password and then click OK.

 In the conform password box, type the password again then click OK.

After password protecting your document, save the document your document is now protected and
fully secured. You can see the following message under Permissions ‘’password is required to open
this document’’.

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3.1 To open password protected documents

To open your password protected document simply double click the document and a pop up box will
appear and prompt you to enter the password. Simply enter the password that you have set-up for
this file and click OK.

3.2 To remove password

 first open the password protected document. Click on file tab.
 Click the Info option.
 Click on the Protect Document button in Permissions.
 Select the Encrypt with password.

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 the Encrypt Documents box will contains your file’s password, simply the password and
delete than click OK.
 Save the changes.

Your document is now password free and anyone can open, copy and change the document.

Checking Spelling and Grammar

you can check the spelling and grammar in the fill all at one, or you can let the spelling and grammar
checkers correction automatically while you work.

To Run a Spelling and grammar

 go to the review tab.
 Click on spelling and grammar command.

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Figure 13: THE SPELLING AND GRAMMER COMMAND

The spelling and grammar dialog will be open. For each error in your document, Word will try to
offer one or more suggestion. You can select the suggestion than click Change to correct the error.

Figure 14: CORRECTING A SPELLING ERROR

 If no suggestion are given, you can manually type in the correct spelling.

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Figure 15: TYPE OF CORRECTION

Page Layout and formatting

To change Page Orientation
 Select the page layout tab.
 Click the Orientation command in the page setup group.

 Click either Portrait or Landscape to change the page Orientation.

Landscape format means that the is oriented Horizontally, and Portrait format is oriented vertically.

5.1 To change the page size

 Select the Page Layout tab.
 Click the size command and a drop-down menu will be appear. the current page size is
highlighted.

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Figure 16:CHANGING THE PAGE SIZE

 Click the size option you want. The page size of the document will be change.

5.2 To format page margin

 select the page layout tab.
 Click the margin command. A menu of option appears. Normal is selected by default.
 Click the predefine margin size you want.

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Figure 17: CHANGING THE PAGE MARGIN

5.3 To use Custom margins

 From the page Layout tab, click Margins
 Select Custom Margins. This will take you to the Page Setup dialog box.
 Adjust the margins sizes for each side of the page and click OK.

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Figure 18: THE PAGE SETUP DIALOG BOX

5.4 To open page set up Dialog box

 Click the Page Layout tab.
 Click the small arrow in the bottom-right corner of the page setup group. The page setup
dialog box will be appear.

Figure 19: OPENING THE PAGE SETUP DIALOG BOX

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Tabs
By default, every time you press the tab key, the insertion point will move ½ inch to the right. using
tabs is often best way to control exactly where text is placed. By adding tab stops to the ruler, you
can change the size of the tabs, and you can even have more then one type of alignment in single
line.

The tab selector

The tab selector is above the vertical ruler on the left. Hover over the tab selector to see the name of
the type of the tab stop that is active.

Figure 20: TA SELECTOR

The types of tab stops include:

 Left tab: left-aligns the text at the tab stop.

 Canter tab: canters the text around the tab stop.
 Right tab: right-aligns the text at the tab stop.
 Decimal tab: aligns decimal numbers using the decimal point.
 Bar tab: draws a vertical line on the document.
 First line indent: inserts the indent marker on the ruler and indents the first line of text in a
paragraph.
 Hanging indent: inserts the hanging indent marker and indents all lines others then the first line.

Although Bar Tab, First line tab, Hanging indent appear on the tab selector, they are not technically
tabs.

6.1 Text Wrapping

When you insert clip Art or a picture, it is difficult to move it move it freely where you want. You will
need to change the text wrapping setting to move picture or Clip Art freely or the way you want it.

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To Warp text
 Select the image. The format tab will be appear.
 Click the format tab.
 Click the Warp Text command in the Arrange group.
 Select the desired menu options. The text will adjust based on the option you have selected.

Figure 21: SELECTION OF TEXT WARPPING SETTING OPTION

 Move the image around to see how the text wraps for each setting.

6.2 To insert an Equation

 Place your insertion point where you want the image to appear
 Select the insert tab.
 From drop down-down list of the Equation, click insert new Equation.

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Figure 22: TO INSERT EQUATION

 From the Design tab on Equation Tools, select the suitable option from structure group.
 clicking symbol from symbols gallery.
 Repeat steps 4 and steps 5 as your requirement.

6.3 To Insert a Text Box

 select the insert tab.
 Click text box command in the text group. A drop-down menu will appear.
 Select Draw Text Box.
 Click and the drag on the document to create the text box.
 You can now start typing inside the text box.

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Use table Templates

you can use table templates to insert a table that is based on a gallery of preformatted tables.

 Click where you want to insert a table

 On a insert tab, in the table group, click Table, point to Quick Table, and then click the
template that you want.

Figure 23: TO INSERT TABLE

 Replace the data in the template with the data that you want.

7.1 Use of Table menu to insert a Blank table

 Place your insertion point in the document where you want the table to appear.
 Select the Insert tab.
 Click the Table command.
 Hover your mouse over the diagram squares to select the number of columns and rows in
the table.
 Click your mouse, and the table appears in the document.
 You can now place insertion point anywhere in the table to add text.

Figure 24: USE OF TABLE MENU TO INSERT A BLANK TABLE

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Hyperlinks
A Hyperlinks is a connection between two areas of the documents or two different documents or
locations. It is commonly used in internet sites and others documents that are to be viewed online.
When a user Click a Hyperlinks, he/she moves to a different location in the same a document, a
different file or even to an address on the World Wide Web.

8.1 To insert a Hyperlinks

 Select the text or image you would like to make a Hyperlinks.
 Right-click the selected text or image and click Hyperlinks. Or, you can right click in a blank
area of the documents and click Hyperlinks.
 The insert Hyperlinks dialog box will be open. You can also get this dialog box from the
insert tab by clicking Hyperlinks.
 If you have selected the text, the word/words will appear in the Text to display: field at the
top. You can change this text if you want.
 Type the address you would like to link to in the Address: field.

Figure 25: TO INSERT HYPERLINKS

 Click Ok. The text or image you select will now be a Hyperlinks as bellow:

SEARCH
Finished the Hyperlinks is in underlined blue text.

You can also insert a Hyperlinks that links to another portion of the same document by selecting
Place in this document from the Insert Hyperlinks Dialog box.

8.2 To Make an Email Address a Hyperlinks

 Right-click the selected text or image and click Hyperlinks.

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 The insert Hyperlink box will open.

 The left side of the dialog box, click Email Address.
 Type the email address you want to connect to in the Email address: field and click OK.

Figure 26: to make an email address a hyperlinks

Word often recognizes email and web address as you type and will format them as Hyperlinks
automatically after you press Enter key or spacebar.

To Remove Hyperlinks

 Right-click the Hyperlinks.

 Click remove hyperlinks.

Figure 27: REMOVE HYPRELINKS

After you create Hyperlinks, you should test it. If you have linked to web site, your browser should
automatically open and display the site. If it doesn’t work, click the Hyperlink address and if any
mistake, you can edit by right click and Edit Hyperlinks.

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Adding Page Number

Word can automatically add a page number and place it in a header, footer or in the side margin.
You can add page number into a new header or footer or to an existing header or footer.

To insert page number into a New Header or Footer

 From the insert tab, click Page Number. A drop-down menu will appear.
 Select the page number location and then its styles. It will appear in your document.

Figure 28: ADDING PAGE NUMBER

 Click Close Header and Footer on the Design tab to return to the body of your document.

9.1 To add page number to an Existing Header or Footer

 Select the header or footer. The Design tab will appear.
 Place the insertion point where you want the page number to be. You can place it anywhere
except inside a Content Control Field (built-in header and footer snippets of text).
 From the design tab, select the Page Number command.
 Click Current Position and select the desired style. The page number will be appear in the
document.

Figure 29: ADDING PAGE NUMBER TO AN EXISTING HEADER OR FOOTER

If you have already information into your header or footer, it is important to place the page number
at the current position to avoid losing anything. If you select a page number from Top of the page or
Bottom of the Page, it will delete anything that you have already added to the header or footer.

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Table of contents
A table of contents provides a quick reference for your document, giving you the reader a brief
overview or outline of where to find what content. Word have a feature of creating a table of
content automatically according to the text with applied heading styles in your document.

Add a Table of contents to the document

 Prepare your documents in word. Select the text that you want to appear in the table of
contents.
 On the home tab, in the Styles group, click the style that you want directly or from the
styles windows that appear after clicking on the Styles arrow.

Figure 30: TO ADD TABLE OF CONTENT

Select appropriate heading and sub heading according to its level.

10.1 Update Table of Content

Even after you created the table if content of your documents, you may need to modify some of the
document’s content. Once you modify the document the table of content may not reflect the correct
content that is present that is present in the documents so need to update.

To update table of contents

 On the reference tab, in the Table of Contents group, click Update Table.
 Select either Update page number only or Update either table and click OK.

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Figure 31: TO UPDATE TABLE OF CONTENT

Macro
If we have to perform tasks repeatedly in the Word, we can automate the tasks by using a macro. A
macro is a series of word commands and instructions that are grouped together as a single
command and can be run accomplish the task. Macros automate frequently used tasks to save time
on keystrokes and mouse actions. The basic function of macros are:

1. To speed up routine editing and formatting.

2. To combine multiple commands.
3. To make options in dialog box.
4. To automate complex series of task.

11.1 Recode Macro

 On the view tab, in the Macros group, click Macros and then click Recode Macro dialog box
appears.

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Figure 32: RECODE MACRO

 In the Recode Macro dialog box,

a. Enter macro name: and Description:
b. From drop-down list of store macro in: select an option.
 You have two options to assign macro to; button or keyboard. select either Button or
keyboard.
 If you click the keyboard button, customize dialog box appears.

Figure 33: CUSTOMIZE KEYBOARD

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 Press shortcut keys to enter in Press new shortcut key: filed (if already used, currently
assigned to: field show assigned macro) and click Assign. The assigned shortcut keys to
macro appear in current keys (here in the above figure shortcut keys are Ctrl and 1.) and
then click Close.
 Carefully perform the actions that you want to include in macro. (Note mouse can only click
commends but not to select the text. Keyboard should be used to select the text (shortcut:
Shift+ arrow keys).
 In the Macro group, click Macros and click stop recording to finish.
 Now, your actions performed in step 6 are assigned to shortcut keys given in steps 5. You
can press the shortcuts to perform the recoded actions.

Mail merge
Mail merge is a method of taking data from a database, spreadsheet of others form of structure data
and inserting it into documents such as letters, mailing labels and name tags. It usually requires two
files, one storing the valuable data to be inserted (usually a recipient list) and the other word
document containing the information that will be same for each result of the mail merge and
instruction for formatting the valuable data.

The function of mail merge is to create:

1. A set of tables of envelops.

2. A set of form letters, email message or faxes.
3. A set of numbered coupons.

12.1 To used step by step Mail merge wizard

 Open an existing Word document or create a new one.
 Click the Mailings tab and the click Start Mail Merge.
 Select Step by Step Mail Merge Wizard.

The mail merge task pane appears and will guide you through the six main steps to complete a mail
merge.

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Steps 1

 Choose the type of documents you wish to create. In this example, select letter.

Figure 34: SETTING A DOCUMENT TYPE

 Click Next: Starting document to move to step 2.

Step 2

 Select use the current document.

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Figure 35: SELECTING A STARTING DOCUMENT

 Click Next: Select recipients to move to steps 3.

Step 3

Now, you need an address list so that Word can automatically place each address into the
document. The list can be existing file, from Outlook contents or you can type new list.

From the Mail Merge task pane, select type a new list and then click Create. A new address List
dialog box appears.

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Figure 36: SELECTING RECIPIENT LIST

 A new Address List dialog box appears. Click Customize Columns, Customize Address list
appears where you can add, rename or remove fixed names according to your requirement
and click OK.

Figure 37: NEW ADDRES LIST DIALOG BOX

 Type recipient information in the table. To add more entries, click New Entry.

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 When finished entering recipient information, click OK. A save Address List dialog box
appears and save the list.
 In the Mail Merge Recipients dialog box, you can check or uncheck each recipient to select
which ones are used in the mail merge. When you done, click OK to close the dialog box.

Figure 38: MAIL MERGE RECIPIENTS DIALOG BOX


 From the mail merge task pane, click Next: Write your Letters to move to step 4.

Step 4

You can write you letter if you have not already done. When it is printed, each copy of the letter will
basically be the same, except the recipient data (first name, last name) will be different on each one.
You will need to add placeholders for the recipient data, so that mail merge knows exactly where to
add the data. Follow the following steps:

 Place the insertion point in the document where you wish the information to appear.
 Select Address Block, greeting line, Electronic Postage or More items from the task pane.

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 Depending on your selections, a dialog box may appear with various options. In this
example, more items is selected so Insert Merge Field appears.

 Select a Merge Field AS required and click Insert to place selected Merge field in required
location of the document.

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 A place holder appears in your document. For example: <<title>>.

 From the Mail Merge task pane, click Next: preview your letters to move to step 5.

Step 5

 You can preview your letter and make sure that the information from the recipient list
appears correctly in the letter. You can use the left and right arrow to view each letter.

Step 6

 Click print to print the letters.

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 The Mail to printer dialog box opens. Click ALL and then OK.

Figure 39: MERGE TO PRINTER DIALOG BOX

 The print dialog box will appear. Adjust the print setting if needed and then click OK.

Printing

To view the Print pane

 Click the File tab to go to Backstage view.
 Select Print. The print pane appears, with the print settings on the left and the preview on
the right.

To Print
 Go to Print pane.
 If only want to print certain pages, you can type range of pages. Otherwise, select print all
pages.
 Select the number of copies.
 Check the Collate box if you are printing multiple copies of multipage document.
 Select a printer form the drop-down list.

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 Click the Print button.

Figure 40: PRINT OPTIONS

13.1 Quick Print

To access the Quick Print Button

 Click the drop-down arrow on the right side of the Quick Access Toolbar.
 Select Quick Print if it is not already checked.

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Figure 41: ADDING QUICK PRINT TO THE QUICK PRINT BUTTON

 To print just click the Quick Print command.

Figure 42: THE QUICK PRINT COMMAND

Object Linking and Embedding (OLE) Definition, similarities and

Differences

Object linking and embedding (OLE) is Microsoft’s framework for compound document technology.
Briefly, a compound document is something like a display desktop that can contain visual and
information objects of all kinds: text, calendars, animations, sound and motion video, 3-D,
continually updated news, controls, and so forth. Each desktop object is an independent program
entity that can interact with a user and also communicate with other objects on the desktop.

OLE is a compound document standard developed by Microsoft Corporation. It enables you to create
objects with one application and then link or embed them in a second application. Embedded
objects retain their original format and links to the application that created them.

Hence, OLE is a framework, platform, and technique to connect different types of documents or files
by using the linking and embedding object rather than using any text or data. It is quite different
than a hyperlink, merging documents and combine documents concept. In OLE, the destination file is
linked to the source file by using the OLE object in which there is contain the full path or address of
the destination file.

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It takes the following steps:

 Click on the Insert menu.

 Then click on the object.
 Click on the object option.
 Either choose to create new or create from the file.
 Select file for OLE.
 Either choose the link to the file or display it as the icon.
 At last click on ok.
Difference between Object Linking and Embedding

Object Linking Object embedding

It the process to insert the objects but by

establishing the relationship between source It is the process to import objects such as
and working objects. pictures, files, videos, etc.

After importing the object, there is no

After inserting the object, we can double-click relation between the source object and the
over it to go to its source file. working objects.

In embedding, once the document is

It is the way to add a complete file to another embedded into another file, then it starts to
different file. exist as a single file.

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The linked file gets updated to the destination In embedding, files do not propagate to the
file. destination file.

Embedding objects increase the size of the

Object linking decreases the size of the database by the size of the file or than
database than object embedding. object linking.

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