OM & AR Setups in EBS R12 Part 3

OM to AR Dependent Setups in EBS R12 Part 3
Customer creation:
Create customers and customer site uses to enter transactions and receipts in Receivables.
Follow any of below navigations to create a new customer
Receivables --> Customers --> Standard
(Or)
Order Management customers  standard (or) Accounts Receivables
Once Customer created we are ready to go with Sales order generation
Now we are all set to go, Open the sales order
Order Management  Orders, Returns  Sales Order
The below screen will appear, from which you can book, release and ship confirm sales order.
Define Accounts Receivables responsibility and assign this to user, upon that provide below profile options
 GL%Ledger%
 HR%User%, HR%Sec%, HR%Bus%
 MO%Oper%Unit%, MO% Default, MO%Sec%
System Options:
Receivables  Setup  System  System Options
Select the respective Operating Unit Based on that Associated Ledger should populated
Define accounting, discount, tax, and invoice system options to control how Receivables works.
System options defines our accounting method, set of books, accounting flexfields, whether you use
header or line–level rounding, and control the default operation of the AutoInvoice and Automatic Receipt
programs.
System options also control how Receivables calculates tax on your transactions. You must specify a
tax method, choose a Location Flexfield Structure, indicate whether to compound tax, select the address
validation to use, and define tax defaults and rounding options.
Remit to address:
Setup --> Print --> Remit-to-addresses
Remit–to addresses to inform your customers where to send payments. Associate each remit–to
address with one or more state, country, and postal code combinations.
Payment terms:
Receivables --> Setup --> Transactions --> Payment terms.
Payment terms to the payment schedule and discount information for customer invoices.
Define Transaction Type:
Receivables --> Setup --> Transaction --> Transaction Types.
Define transaction types that you assign to all invoices, debit memos, commitments, chargebacks,
credit memos, on–account credits, and bills receivable. Receivables uses transaction types to default
payment term, account, tax, freight and other information.
Define Transaction Source:
Receivables --> Setup --> Transaction --> Sources.
Transaction sources we assign to invoices, debit memos, commitments, credit memos, on–account
credits, and bills receivable. transaction sources to control our transaction and transaction batch
numbering, provide default transaction types for transactions in batch, and to select validation options
for imported transactions.
Source are two type:
1. Manual: Allow Transactions Manually from Receipts Work bench

2. Import: Import from Different Sources like OM, PA other third party System
Define Auto Accounting:
Define Auto Accounting to specify how you want Receivables to determine the default general
ledger accounts for transactions that you enter manually or import using Auto Invoice. Receivables creates
default accounts for revenue, receivable, freight, tax, unearned revenue, unbilled receivable, late charges,
bills receivables accounts, and Auto Invoice clearing (suspense) accounts using this information
Navigation: Setup>Transaction>Auto Accounting
Types available
 Factored Bills Receivable

 Bills Receivable
 Remitted Bills Receivable
 Unpaid Bills Receivable
 Freight
 Receivable
 Revenue
 AutoInvoice Clearing
 Tax
 Unbilled Receivable
 Unearned Revenue
Define Approval Limit
Use the Approval Limits window to define approval limits for Adjustments, Receipt Written off, Credit
memo refund and Credit memo
N: Setup>Transaction>Approval Limit
Define Receivables Activities
Define receivables activities to default accounting information for certain activities, such as
miscellaneous cash, discounts, late charges, adjustments, and receipt write-off applications.
N: Setup>Receipts>Receivables Activities
Define required Receivables activities like Receipt Write off, Adjustment, Earned and unearned
Discount.
Define Auto Cash Rule set - Optional configuration
Define Auto Cash Rule Sets to determine the sequence of Auto Cash Rules that Post Quick Cash uses
to update your customer's account balances. You specify the sequence and the Auto Cash Rules for each
Auto Cash Rule Set. The Auto Cash Rule Sets you define display as list of values choices in the Customers,
Customer Addresses, Customer Profile Classes, and the System Options windows. Post Quick Cash first
checks the customer site, then the customer profile class, and finally at the system options level to
determine the Auto Cash Rule Set to use
Setup>Receipts>Auto Cash Rule Set
Define Receipt Classes:
Define receipt classes to determine the required processing steps for receipts to which you
assign receipt methods with this class. These steps include confirmation, remittance, and
reconciliation. You can specify any combination of these processing steps with one exception: if you
confirm and reconcile, then you must also remit. If you enter No for all three of these steps,
Receivables automatically creates receipts assigned to this receipt class with a status of Cleared.
Setup>Receipt>Receipt Classes
Define this for each operating unit. Only header window is not OU based but bank accounts
window is OU specific
Click on Bank Accounts

Provide Defined bank details, GL accounts, Earned and Unearned discount receivable Activities as
mentioned in above Snapshot.
Define Receipt Sources:
Define receipt batch sources to provide default values for the receipt class, receipt method,
and remittance bank account fields for receipts you add to a receipt batch. You can accept these
default values or enter new ones. Receipt batch sources can use either automatic or manual batch
numbering
Setup>Receipt>Receipt Sources
Define this for each operating unit. This is for grouping of receipt class, payment method and
bank account.
Define Collector
Receivables let you define collectors and assign them to a profile class, or directly to a customer
account or site. When you assign a collector to a profile class, that collector becomes the collector for
all customers assigned that profile class. You can modify collector assignments for your customers in
the Customers pages, and for your profile classes in the Customer Profile Classes window.
Setup>Collections>Collector
Define Profile Class

Use Customer Profiles to group customer accounts with similar creditworthiness, business
volume, payment cycles, and late charge policies. For each profile class you can define information
such as credit limits, payment terms, statement cycles, invoicing, and discount information. You can
also define amount limits for your late charges and statements for each currency in which you do
business
Customers>Profile Classes
This is important for consolidated billing, late charges, profile class based strategy in collections and
very important configuration for business in real time

OM & AR Setups in EBS R12 Part 3

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What are the different types of transaction sources?

What are the different types of transaction sources?

What are the different receipt classes and what do they determine?

What are the different receipt classes and what do they determine?

OM to AR Dependent Setups in EBS R12 Part 3

Follow any of below navigations to create a new customer

Receivables --> Customers --> Standard

Order Management customers  standard (or) Accounts Receivables

Once Customer created we are ready to go with Sales order generation

Now we are all set to go, Open the sales order

Order Management  Orders, Returns  Sales Order

Define Transaction Type:

Receivables --> Setup --> Transaction --> Transaction Types.

Define Transaction Source:

Receivables --> Setup --> Transaction --> Sources.

1. Manual: Allow Transactions Manually from Receipts Work bench

Define Auto Accounting:

 Factored Bills Receivable

Define Approval Limit

Define Receivables Activities

Define Auto Cash Rule set - Optional configuration

Define Receipt Classes:

Click on Bank Accounts

Define Receipt Sources:

Define Profile Class

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