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 The Farm Record Book Table of Contents
This Farm Record Book is designed to provide a farmer
with an organized system for recording expenses, income, land
Cash Farm Expenses and Income .....................................................................1
use and treatment, social security and income tax information.
Inventory and depreciation schedules are kept in a separate
Cash Farm Expenses ............................................................................................2
book titled the Louisiana Farm Inventory Record.
No farm record book will be any more accurate or Cash Farm Expense Totals ................................................................................28
complete than the farm manager makes it. Entries should
be made daily as a sale or purchase is made so nothing is Cash Farm Income .............................................................................................30
forgotten.
Farm records are of little value unless properly used. Cash Farm Income Totals ..................................................................................44
The proper farm analysis depends on the individual situation.
While many different types of farm analysis can be made, the Farm Cash Flow ..................................................................................................46
manager should consider analyzing the use of and returns
to the farm's most limited resource. Each year, a net worth Income Statement ...............................................................................................47
statement should be completed so the manager can judge the
economic success or failure of the farm. Operating Loan / Open Accounts ...................................................................49

The Louisiana Farm Record Book was designed and Enterprise Analysis ..............................................................................................54
intended to be used as an important farm management
tool. No provision has been made in this book for Lease Agreements ...............................................................................................66
recording household, personal or non-farm transactions.
These transactions should be recorded elsewhere because Crop Mix ..............................................................................................................68
income taxes and family planning are affected. Other
record books are available in pdf format on our website: Miscellaneous Information ................................................................................72
www.LSUAgCenter.com.

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 CASH FARM EXPENSES & INCOME
The purpose of keeping business expense and income information is to create reports about the business. These reports are used to analyze the business's current financial situation
(sources of income, expenses and spending habits) and to plan for the future. Financial information must be organized in an easily understood manner. Organized information tells
important facts about the financial situation of the business. Simply listing each transaction for the year makes the manager's job more difficult and time consuming. Think of the
manager searching through a very large box of buttons to find a matching set. Using expense and income categories to summarize business transactions makes the information easier
to understand and analyze.

Farm managers need to know about the expense and income transactions of the business if the business is to be correctly managed. Expense transactions tell the manager how much
money is leaving the business, what the expenses are and what each enterprise costs. Income transactions provide information about how much income the business is generating,
what items were sold to generate the income and what enterprise produced those items for sale. A manager who can reduce expenses while maintaining current income levels can
increase business profits. Likewise, a manager who can increase income while maintaining expenses can increase profits.

Different types of businesses have different kinds of income and expenses. For example, insecticides and herbicides are major expenses for cotton growers, but the items are minor
expenses for a hog farmer. Hog farmers are more interested in feed and veterinary expenses. A cotton farmer receives income from the sale of cotton lint and seed, and a hog
farmer's income comes from the sale of hogs. Each manager must decide what expense and income items are important for understanding the particular business. Some farm
businesses have more than one enterprise. The cotton grower may also grow soybeans, or the hog farmer may grow corn. The expenses and income of each enterprise should be kept
separately.

Common Farm Business Expense Categories:

Payroll Expenses Chemicals Repairs and Maintenance: Buildings and Facilities Other Farm Expenses
Feed Purchases Custom Work Hired Utilities Principal Payments
Veterinary Expenses Fuel, Oil and Grease Tax, Interest and Insurance Purchases: Capital Items & Livestock
Fertilizer and Lime Repairs and Maintenance: Machinery Rent or Lease Payments
Seeds and Plants Repairs and Maintenance: Equipment Supplies

Common Farm Business Income Categories:

Crop Sales Custom Work Income Interest and Dividend Income Miscellaneous Income
Refunds Livestock Sales Agricultural Program Payments

Expense and income categories group business transactions so a manager can more easily study the business and conduct an analysis of the business.

1
 CASH FARM EXPENSES - EXAMPLE
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1 2/16 2218 Farmers Co-Op
(125 bu corn @ $2.70 per bu) 337 50 337 50
…
25 3/10 2268 Deere Co. (6 ft rotary mower) 830 30
TOTALS 1,167 80 337 50

Date Enter the date the activity or event took place.

Num Enter the check number if a check was written, "cash" if payment was made in cash or credit card name if payment was by credit card.
Paid To Enter the name of the person or company receiving either the check or cash payment. Describe briefly the expense item - kind, quantity and price.
(1) Total Amount Paid Enter the total amount paid for the purchased items. The total of this column should equal the sum of columns 2 through 19. (Note 1: Paying personal
expenses from the farm accounts will result in overstated farm costs and understated profits. Payments that are made for both business and personal
uses should be divided into business and personal amounts, and only the business amount should be used in calculating business expenses.)
(2) Payroll Expenses Enter the amount paid for hired labor. Also enter all expenses associated with labor such as FICA, workers' compensation insurance, etc.
(3) Feed Purchases Enter the amount paid for purchased grain, hay, minerals, salt and other feed such as supplements, starter feed, etc.
(4) Veterinary Expenses Enter the amount paid for veterinary services and supplies (wormers, medicines, vaccines, farm calls, syringes, etc.)
(5) Fertilizer and Lime Enter the amount paid for purchased fertilizer and lime.
(6) Seeds and Plants Enter the amount paid for purchased seeds, plants, trees, vines, etc.
(7) Chemicals Enter the amount paid for insecticides, herbicides, fungicides and other chemicals. DO NOT include chemicals for livestock use.
(8) Custom Work Hired Enter the amount paid for machine hire and custom work such as combining, hay baling, etc. (NOTE 2: If a share of the production is given in lieu of
any cash farm expense, do not enter this amount as an expense.)

2
 CASH FARM EXPENSES - EXAMPLE (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
…
25 830 30
830 30

(9) Fuel, Oil and Grease Enter the amount paid for fuel, oil and grease including gasoline, butane, diesel, etc. (See NOTE 1.)
(10) Repairs & Maintenance - Machinery Enter the amount paid for repairs and maintenance of self-propelled equipment such as trucks, tractors, combines, etc. (NOTE 3:
Major expenses that are to be charged to more than one year's operation should be entered as "Capital Purchases" in column 19.)
(11) Repairs & Maintenance - Equipment Enter the amount paid for repairs and maintenance for towed equipment such as discs, planters, trailers, pumps, etc.
(See NOTE 3.)
(12) Repairs & Maintenance - Buildings and
Facilities Enter the amount paid for repairs and maintenance for barns, fences, roads, bridges, ponds, etc. (See NOTE 3.)

(13) Utilities Enter the amount paid for electricity, telephone, water, Internet service, electronic data services, etc.
(14) Tax, Interest and Insurance Enter the taxes paid on the farm property, equipment, etc. Enter the insurance paid on farm property, crops, livestock and farm
accident and liability insurance. Enter the interest paid on farm mortgages, farm notes, current farm operating expenses, etc.
(15) Rent / Lease Payments Enter the amount paid for the rent or lease of land, equipment or livestock.
(16) Supplies Enter the amount paid for farm supplies such as paper towels, office supplies, soap, gloves, boots, subscriptions, business travel, etc.
(17) Other Farm Expenses Enter the amounts paid for items that do not fit elsewhere.
(18) Principal Payments Enter the amount paid on principal of notes.

(19) Purchases - Capital Items and Livestock Enter the amount paid for livestock, equipment and improvements that are to be depreciated.

3
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

4
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

5
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

6
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

7
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

8
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

9
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

10
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

11
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

12
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

13
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

14
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

15
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

16
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

17
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

18
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

19
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

20
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

21
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

22
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

23
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

24
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

25
 CASH FARM EXPENSES
1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

Date Num Paid To Amount Paid Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

26
 CASH FARM EXPENSES (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

27
 CASH FARM EXPENSE TOTALS
TOTAL CASH EXPENSES 1 2 3 4 5 6 7 8

Total Payroll Feed Veterinary Fertilizer Seeds Custom

By Pages (if record kept continuously) Expenses Expenses Purchases Expenses and Lime and Plants Chemicals Work Hired
1 Pages 4 and 5
2 Pages 6 and 7
3 Pages 8 and 9
4 Pages 10 and 11
5 Pages 12 and 13
6 Pages 14 and 15
7 Pages 16 and 17
8 Pages 18 and 19
9 Pages 20 and 21
10 Pages 22 and 23
11 Pages 24 and 25
12 Pages 26 and 27
13 TOTAL CASH EXPENSES
By Months (if recorded kept by month)
1 January
2 February
3 March
4 April
5 May
6 June
7 July
8 August
9 September
10 October
11 November
12 December
13 TOTAL CASH EXPENSES

28
 CASH FARM EXPENSES TOTALS (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Repairs and Maintenance Purchases
Fuel, Oil Buildings Tax, Interest Rent / Lease Other Farm Principal Capital Items
and Grease Machinery Equipment and Facilities Utilities & Insurance Payments Supplies Expenses Payments & Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13

1
2
3
4
5
6
7
8
9
10
11
12
13

29
 CASH FARM INCOME - EXAMPLE
1 2 3 4 5 6 7 8
Crops Livestock Products
Total
Date Num Sold To Income OATS Dairy Other
1 5/29 19 Bunge Corporation
371 bu Oats @ $2.00 bu 742 00 742 00
…
…
25 7/11 56 Brown Livestock Sales
32 calves (av 450# @ $0.43 lb) 6,192 00
TOTALS 6,934 00 742 00

Date Enter the date the activity or event took place.

Num Enter the sales receipt or invoice number.
Sold To Enter the name of the person or company purchasing the product. Describe briefly the item of income - kind, quantity and price.
(1) Total Income Enter the total amount received from the sale. The total of this column should equal the sum of columns 2 through 19. (NOTE 1: If a share of the
production is given in lieu of any cash farm expense and the value of this share was entered as an expense, a compensating entry of the same amount
should be entered in the appropriate column in this section.)
(2 - 6) Crops: Write in the headings needed for columns 2 through 6. Enter crop income in the appropriate column.
(7) Livestock Products –
Dairy Enter income from livestock products such as milk, cream, butter and other dairy products.
(8) Livestock Products –
Other Enter income from livestock products such as hides, eggs, feathers, wool, bees, poultry litter, honey and other miscellaneous products.

30
 CASH FARM INCOME - EXAMPLE (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Resale of Livestock Other Farm Income Capital Sales
Purchased Raised Cattle Breeding
Livestock and Calves Hogs / Sheep Poultry Other Other Equipment Livestock
1
…
…
25 Raised 6,192 00
6,192 00

(9) Resale of Purchased Livestock Enter the value of animals purchased to be resold later, such as ryegrass calves, replacement heifers, stocker cows, etc.
(10) Livestock - Raised Cattle and
Calves Enter the value of cattle and calves sold. If purchased and raised livestock are sold at the same time, use two lines and indicate sale in
column 9.
(11) Livestock - Hogs / Sheep Enter the value of hogs and sheep sold. If purchased and raised livestock are sold at the same time, use two lines and indicate sale in
column 9.
(12) Livestock - Poultry Enter the value of poultry sold such as chickens, turkeys, ducks, etc. If purchased and raised livestock are sold at the same time, use two
lines and indicate sale in column 9.
(13 - 14) Livestock - Other Enter income from "other" livestock such as horses, mules, goats, etc.
(15 - 17) Other Farm Income Write in headings for columns 15 through 17 as needed. Enter income from such items as custom work, government program payments,
refunds, machine work, farm work, off-farm work and other sources of farm income.
(18) Capital Sales - Equipment Enter the sales value of equipment.
(19) Capital Sales - Breeding
Livestock Enter the sales value of breeding livestock.

31
 CASH FARM INCOME
1 2 3 4 5 6 7 8
Crops Livestock Products
Total
Date Num Sold To Income Dairy Other
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

32
 CASH FARM INCOME (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Resale of Livestock Other Farm Income Capital Sales
Purchased Raised Cattle Breeding
Livestock and Calves Hogs / Sheep Poultry Other Other Equipment Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

33
 CASH FARM INCOME
1 2 3 4 5 6 7 8
Crops Livestock Products
Total
Date Num Sold To Income Dairy Other
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

34
 CASH FARM INCOME (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Resale of Livestock Other Farm Income Capital Sales
Purchased Raised Cattle Breeding
Livestock and Calves Hogs / Sheep Poultry Other Other Equipment Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

35
 CASH FARM INCOME
1 2 3 4 5 6 7 8
Crops Livestock Products
Total
Date Num Sold To Income Dairy Other
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

36
 CASH FARM INCOME (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Resale of Livestock Other Farm Income Capital Sales
Purchased Raised Cattle Breeding
Livestock and Calves Hogs / Sheep Poultry Other Other Equipment Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

37
 CASH FARM INCOME
1 2 3 4 5 6 7 8
Crops Livestock Products
Total
Date Num Sold To Income Dairy Other
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

38
 CASH FARM INCOME (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Resale of Livestock Other Farm Income Capital Sales
Purchased Raised Cattle Breeding
Livestock and Calves Hogs / Sheep Poultry Other Other Equipment Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

39
 CASH FARM INCOME
1 2 3 4 5 6 7 8
Crops Livestock Products
Total
Date Num Sold To Income Dairy Other
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

40
 CASH FARM INCOME (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Resale of Livestock Other Farm Income Capital Sales
Purchased Raised Cattle Breeding
Livestock and Calves Hogs / Sheep Poultry Other Other Equipment Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

41
 CASH FARM INCOME
1 2 3 4 5 6 7 8
Crops Livestock Products
Total
Date Num Sold To Income Dairy Other
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS

42
 CASH FARM INCOME (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Resale of Livestock Other Farm Income Capital Sales
Purchased Raised Cattle Breeding
Livestock and Calves Hogs / Sheep Poultry Other Other Equipment Livestock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

43
 CASH FARM INCOME TOTALS
1 2 3 4 5 6 7 8
TOTAL CASH INCOME Crops Livestock Products
Total
Date By Pages (if record kept continuously) Income Dairy Other
1 Pages 32 and 33
2 Pages 34 and 35
3 Pages 36 and 37
4 Pages 38 and 39
5 Pages 40 and 41
6 Pages 42 and 43
7 TOTAL CASH INCOME

By Month (if record kept by month)

1 January
2 February
3 March
4 April
5 May
6 June
7 July
8 August
9 September
10 October
11 November
12 December
13 TOTAL CASH INCOME

44
 CASH FARM INCOME TOTALS (CONTINUED)
9 10 11 12 13 14 15 16 17 18 19
Resale of Livestock Other Farm Income Capital Sales
Purchased Raised Cattle Breeding
Livestock and Calves Hogs / Sheep Poultry Other Other Equipment Livestock
1
2
3
4
5
6
7

1
2
3
4
5
6
7
8
9
10
11
12
13

45
 FARM CASH FLOW
Value Value
EXPENSE ITEMS This Year's Next Year's INCOME ITEMS This Year's Next Year's
Results Results Results Results
2 Payroll Expenses 2 Crop:
3 Feed Purchases 3 Crop:
4 Veterinary Expenses 4 Crop:
5 Fertilizer and Lime 5 Crop:
6 Seeds and Plants 6 Crop:
7 Chemicals 7 Livestock Products: Dairy
8 Custom Work Hired 8 Livestock Products: Other
9 Fuel, Oil and Grease 9 Resale of Purchased Livestock
10 Repairs & Maintenance: Machinery 10 Livestock: Raised Cattle & Calves
11 Repairs & Maintenance: Equipment 11 Livestock: Hogs / Sheep
12 Repairs & Maintenance: Buildings and Facilities 12 Livestock: Poultry
13 Utilities 13 Livestock: Other
14 Tax, Interest and Insurance 14 Livestock: Other
15 Rent / Lease Payments 15 Other Farm Income:
16 Supplies 16 Other Farm Income:
17 Other Farm Expenses 17 Other Farm Income:
18 TOTAL CASH OPERATING EXPENSES 18 TOTAL CASH SALES
(Sum rows 2 through 17) (Sum rows 2 through 17)
19 Principal Payments 19 Capital Sales: Equipment
20 Purchases: Capital Items & Livestock 20 Capital Sales: Breeding Livestock
TOTAL CASH OUTFLOWS (Sum 18+19+20) TOTAL CASH INFLOWS (Sum 18+19+20)

TOTAL CASH OUTFLOWS (minus)

NET FARM CASH FLOW**

**NET FARM CASH FLOW = TOTAL CASH INFLOWS - TOTAL CASH OUTFLOWS

46
 INCOME STATEMENT
Name: Date:
OPERATING RECEIPTS GROSS RECEIPTS FROM FARMING
Crop Sales:
CASH FARM EXPENSES
Payroll Expenses
Feed Purchases
Veterinary Expenses
Fertilizer and Lime
TOTAL CROP SALES Seeds and Plants
Chemicals
Livestock Products: Custom Work Hired
Dairy Fuel, Oil and Grease
Other Repairs & Maintenance:
TOTAL LIVESTOCK PRODUCTS Machinery
Equipment
Resale of Purchased Livestock Buildings & Facilities
Utilities
Livestock Sales: Taxes, Insurance & Interest Payments
Raised Cattle & Calves Rent / Lease Payments
Hogs / Sheep Supplies
Poultry Other Farm Expenses
Other TOTAL CASH EXPENSES
Other
TOTAL LIVESTOCK SALES

Other Farm Income:

TOTAL OTHER FARM INCOME

GROSS RECEIPTS FROM FARMING NET CASH INCOME FROM OPERATIONS

47
 INCOME STATEMENT - (CONTINUED)
NET CASH INCOME FROM OPERATIONS
ADJUSTMENTS FOR CHANGES IN INVENTORIES & ACCRUED RECEIPT-EXPENSE ITEMS
Supplies Stored Crops
Inventories: Ending Inventory
Beginning Inventory
Change (End - Beg)

Growing Crops Market Livestock

Inventories: Ending Inventory
Beginning Inventory
Change (End - Beg)

Accounts Receivable Prepaid Expenses

Accounts Receivable and Prepaid Expense Inventory: Ending Inventory
Beginning Inventory
Change (End-Beg)

ADJUSTMENTS FOR CAPITAL ITEMS

Depreciation (minus)
Gain or Loss on Sale of Capital Items (plus / minus)
NET FARM INCOME
NONFARM INCOME
Wages
Gifts
TOTAL NET INCOME
NONFARM EXPENSES
Family Living Expenses
Income & Self-employment Taxes
CHANGE IN NET WORTH

48
 OPERATING LOAN / OPEN ACCOUNTS
Lender: Contact:
Address: Telephone:
Fax:
E-mail:
Interest Rate: Limit: Date Due:
Collateral:
Other Information:
Date Activity Increase Decrease Balance Credit Remaining

49
 OPERATING LOAN / OPEN ACCOUNTS
Lender: Contact:
Address: Telephone:
Fax:
E-mail:
Interest Rate: Limit: Date Due:
Collateral:
Other Information:
Date Activity Increase Decrease Balance Credit Remaining

50
 OPERATING LOAN / OPEN ACCOUNTS
Lender: Contact:
Address: Telephone:
Fax:
E-mail:
Interest Rate: Limit: Date Due:
Collateral:
Other Information:
Date Activity Increase Decrease Balance Credit Remaining

51
 OPERATING LOAN / OPEN ACCOUNTS
Lender: Contact:
Address: Telephone:
Fax:
E-mail:
Interest Rate: Limit: Date Due:
Collateral:
Other Information:
Date Activity Increase Decrease Balance Credit Remaining

52
 OPERATING LOAN / OPEN ACCOUNTS
Lender: Contact:
Address: Telephone:
Fax:
E-mail:
Interest Rate: Limit: Date Due:
Collateral:
Other Information:
Date Activity Increase Decrease Balance Credit Remaining

53
 ENTERPRISE ANALYSIS
Commodity: Location:
Number of Acres: Total Production:
Item Total Per Acre Per Unit
OPERATING RECEIPTS

TOTAL OPERATING RECEIPTS

OPERATING EXPENSES
Hired Labor
Machinery Repair
Drying
Interest
Rent
Seed
Fertilizer
Pesticides and Spray Materials
Other Supplies
Machinery Hire
Fuel and Oil
Property Tax
Real Estate Tax
Water Charges
Property Insurance
Auto and Truck Expenses
Utilities
TOTAL OPERATING EXPENSES

54
 ENTERPRISE ANALYSIS - (CONTINUED)
Item Total Per Acre Per Unit
ALLOCATED OVERHEAD COSTS
Capital Purchases:

TOTAL CAPITAL PURCHASES

Family Living
Income & Self-employment Taxes
Other
Debt Service:
Intermediate - Interest
- Principal
Long-term - Interest
- Principal

TOTAL OTHER OUTFLOWS

TOTAL CASH OUTFLOWS

DIFFERENCE

55
 ENTERPRISE ANALYSIS
Commodity: Location:
Number of Acres: Total Production:
Item Total Per Acre Per Unit
OPERATING RECEIPTS

TOTAL OPERATING RECEIPTS

OPERATING EXPENSES
Hired Labor
Machinery Repair
Drying
Interest
Rent
Seed
Fertilizer
Pesticides and Spray Materials
Other Supplies
Machinery Hire
Fuel and Oil
Property Tax
Real Estate Tax
Water Charges
Property Insurance
Auto and Truck Expenses
Utilities
TOTAL OPERATING EXPENSES

56
 ENTERPRISE ANALYSIS - (CONTINUED)
Item Total Per Acre Per Unit
ALLOCATED OVERHEAD COSTS
Capital Purchases:

TOTAL CAPITAL PURCHASES

Family Living
Income & Self-employment Taxes
Other
Debt Service:
Intermediate - Interest
- Principal
Long-term - Interest
- Principal

TOTAL OTHER OUTFLOWS

TOTAL CASH OUTFLOWS

DIFFERENCE

57
 ENTERPRISE ANALYSIS
Commodity: Location:
Number of Acres: Total Production:
Item Total Per Acre Per Unit
OPERATING RECEIPTS

TOTAL OPERATING RECEIPTS

OPERATING EXPENSES
Hired Labor
Machinery Repair
Drying
Interest
Rent
Seed
Fertilizer
Pesticides and Spray Materials
Other Supplies
Machinery Hire
Fuel and Oil
Property Tax
Real Estate Tax
Water Charges
Property Insurance
Auto and Truck Expenses
Utilities
TOTAL OPERATING EXPENSES

58
 ENTERPRISE ANALYSIS - (CONTINUED)
Item Total Per Acre Per Unit
ALLOCATED OVERHEAD COSTS
Capital Purchases:

TOTAL CAPITAL PURCHASES

Family Living
Income & Self-employment Taxes
Other
Debt Service:
Intermediate - Interest
- Principal
Long-term - Interest
- Principal

TOTAL OTHER OUTFLOWS

TOTAL CASH OUTFLOWS

DIFFERENCE

59
 ENTERPRISE ANALYSIS
Commodity: Location:
Number of Acres: Total Production:
Item Total Per Acre Per Unit
OPERATING RECEIPTS

TOTAL OPERATING RECEIPTS

OPERATING EXPENSES
Hired Labor
Machinery Repair
Drying
Interest
Rent
Seed
Fertilizer
Pesticides and Spray Materials
Other Supplies
Machinery Hire
Fuel and Oil
Property Tax
Real Estate Tax
Water Charges
Property Insurance
Auto and Truck Expenses
Utilities
TOTAL OPERATING EXPENSES

60
 ENTERPRISE ANALYSIS - (CONTINUED)
Item Total Per Acre Per Unit
ALLOCATED OVERHEAD COSTS
Capital Purchases:

TOTAL CAPITAL PURCHASES

Family Living
Income & Self-employment Taxes
Other
Debt Service:
Intermediate - Interest
- Principal
Long-term - Interest
- Principal

TOTAL OTHER OUTFLOWS

TOTAL CASH OUTFLOWS

DIFFERENCE

61
 ENTERPRISE ANALYSIS
Commodity: Location:
Number of Acres: Total Production:
Item Total Per Acre Per Unit
OPERATING RECEIPTS

TOTAL OPERATING RECEIPTS

OPERATING EXPENSES
Hired Labor
Machinery Repair
Drying
Interest
Rent
Seed
Fertilizer
Pesticides and Spray Materials
Other Supplies
Machinery Hire
Fuel and Oil
Property Tax
Real Estate Tax
Water Charges
Property Insurance
Auto and Truck Expenses
Utilities
TOTAL OPERATING EXPENSES

62
 ENTERPRISE ANALYSIS - (CONTINUED)
Item Total Per Acre Per Unit
ALLOCATED OVERHEAD COSTS
Capital Purchases:

TOTAL CAPITAL PURCHASES

Family Living
Income & Self-employment Taxes
Other
Debt Service:
Intermediate - Interest
- Principal
Long-term - Interest
- Principal

TOTAL OTHER OUTFLOWS

TOTAL CASH OUTFLOWS

DIFFERENCE

63
 ENTERPRISE ANALYSIS
Commodity: Location:
Number of Acres: Total Production:
Item Total Per Acre Per Unit
OPERATING RECEIPTS

TOTAL OPERATING RECEIPTS

OPERATING EXPENSES
Hired Labor
Machinery Repair
Drying
Interest
Rent
Seed
Fertilizer
Pesticides and Spray Materials
Other Supplies
Machinery Hire
Fuel and Oil
Property Tax
Real Estate Tax
Water Charges
Property Insurance
Auto and Truck Expenses
Utilities
TOTAL OPERATING EXPENSES

64
 ENTERPRISE ANALYSIS - (CONTINUED)
Item Total Per Acre Per Unit
ALLOCATED OVERHEAD COSTS
Capital Purchases:

TOTAL CAPITAL PURCHASES

Family Living
Income & Self-employment Taxes
Other
Debt Service:
Intermediate - Interest
- Principal
Long-term - Interest
- Principal

TOTAL OTHER OUTFLOWS

TOTAL CASH OUTFLOWS

DIFFERENCE

65
 LEASE AGREEMENTS
Lessor Property Acres Written
(name, address, telephone) Identification Total Used Lease Share Terms of Lease

66
 LEASE AGREEMENTS
Lessor Property Acres Written
(name, address, telephone) Identification Total Used Lease Share Terms of Lease

67
 CROP MIX - EXAMPLE
Average Yield
NAME OF CROP Field Number Number of Acres Total Production per Acre
1 Corn 1 100 9,000 90
2 Corn 8 75 8,100 108
3 Corn home 50 5,750 115
TOTALS - CORN …… 225 22,850 104.3

1 Soybean 3 150 3,750 25

2 Soybean 5 200 4,000 20
TOTALS - SOYBEAN …… 1250 7,750 22.5

68
 CROP MIX
Average Yield
NAME OF CROP Field Number Number of Acres Total Production per Acre

69
 CROP MIX
Average Yield
NAME OF CROP Field Number Number of Acres Total Production per Acre

70
 CROP MIX
Average Yield
NAME OF CROP Field Number Number of Acres Total Production per Acre

71
 MISCELLANEOUS INFORMATION
Fahrenheit = [ (Degrees Centigrade x 9) / 5] = 32 Centigrade = [ 5 x (Degrees Fahrenheit - 32) ] / 9
CUBIC MEASURE Relation of Diameter to Capacity of Pipe: Doubling the COMMON MEASURING UNITS - DRY MEASURE
1 cubic foot 1,728 cubic inches diameter of a pipe or cylindrical vessel increases its 1 cubic foot 51.043 quarts
1 cubic yard 27 cubic feet capacity four times. 1 cubic foot 25.522 quarts
1 cubic cord (wood) 128 cubic feet 1 cubic foot 3.190 pecks
1 ton (shipping) 40 cubic feet Properties of the Circle: 1 cubic foot 0.804 bushels
1 standard gallon 231 cubic inches Area of a Circle = (Diameter)2 x 0.7854 1 bushel 2150.42 cubic inches
Area of a Circle = (Radius)2 x 3.1416 1 bushel 1.24 cubic feet
SQUARE MEASURE Circumference of a Circle = Diameter x 3.1416
1 square foot 144 square inches Diameter of a Circle = Circumference x 0.3183 METRIC MEASURES AND EQUIVALENTS - LENGTHS
1 square yard 9 square feet millimeter
1 square rod 30 1/4 feet Volume of a Cordwood Pile: centimeter = 10 millimeters = 0.039 inch
1 rood 40 square rods (Length x Width x Height) / 128 = Volume of Pile meter = 100 centimeters = 0.393 inch
1 acre 4 roods kilometer = 1000 meters = 39.37 inch
1 acre 160 square rods Capacity of a Square Tank in Gallons: inch = 25.4 millimeters = 0.621 mile
1 square mile 640 acres (Length x Width x Height) x 7.48 = Number of Gallons foot = 304.8 millimeters
1 acre 43,560 square feet yard = 914.4 millimeters
Capacity of a Cylindrical Tank in Gallons: mile = 1609 meters
LONG MEASURE { (Diameter in inches)2 x Height in inches] x 0.34
1 foot 12 inches Point off four decimals to get the capacity in gallons METRIC MEASURES AND EQUIVALENTS - LIQUIDS
1 yard 3 feet liter = 100 cubic centimeters of 1.05 quarts
1 rod 5 1/2 yards or 16 1/2 feet Number of Acres in a Field: U.S. quart = 0.946 liter
1 furlong 40 rods (Length in rods x Width in rods) / 160 = Acres in Field U.S. gallon = 3.785 liters
When the opposite sides are unequal, add them and take
WEIGHT OF WATER half the sum for the mean length or width. METRIC MEASURES AND EQUIVALENTS - WEIGHT
1 cubic foot 62. 5 pounds gram = 1000 milligrams 15.432 grains
1 cubic foot 7. 48052 U.S. gallons Height of a Tree or Building: Set up a stick and measure kilogram = 1000 grams 2.2046 pounds
1 U.S. gallon 8.355 pounds its shadow. Measure the length of the tree's shadow. metric ton = 1000 kilograms 2204.6 pounds
grain = 0. 0648 gram
COMMON MEASURING UNITS - LIQUID MEASURE (Length of Tree's Shadow x Height of Stick) ounce = 28.35 grams
1 cubic foot 59.84 pints Length of Stick's Shadow pound = 453.6 grams
1 cubic foot 29.92 quarts ton = 907.2 kilograms
1 cubic foot 7.481 gallons

72
 Visit our website:
www.LSUAgCenter.com

Louisiana Farm Record Book information provided by:

Department of Agricultural Economics and Agribusiness
LSU AgCenter

Visit our Online Store at www.lsuagcenter.com/onlinestore to purchase additional

Louisiana State University Agricultural Center copies of the Farm Record Book and other publications produced by the
William B. Richardson, Chancellor LSU Agcenter. Orders also may be placed by calling 225-578-2263.
Louisiana Agricultural Experiment Station
John S. Russin,Vice Chancellor and Director
Louisiana Cooperative Extension Service
Paul D. Coreil,Vice Chancellor and Director

Pub. 1291 01/12 Rev.

The LSU AgCenter is a statewide campus of the LSU System and provides
equal opportunities in programs and employment.

pub1291 color cover only.indd 3 1/10/2012 1:45:40 PM