3 Part 3-Assignment-2

UNIVERSITYPREPARATION COLLEGE
RTO 91364 CRICOS PROVIDER 02751M

LEARN SMARTER – LEARN BETTER
BSB51915 Diploma of Leadership and Management

BSBPMG522 Undertake project work
General Information –Unit outline (Part 1)

Assignment-1 (Part 2)
Assignment -2 (Part 3)
Assignment -3 (Part 4)
Final Assessment Feedback (Part 5)
IMPORTANT INSTRUCTIONS
Student
 Please complete requested details (Blue shades) on Pages 1 and 3
 Complete the assignment. Write your name and your student ID
clearly on your assignment.
 Submit this document and your assignment to your appointed
trainer/assessor by the due date.
 Assignments with missing student Name & ID will be return.
Student First Name: Student ID:

Surname: Commencement Date: / /
Email: Skype:
Phone: ( )
UPC © Copyright 2016
UPC College BSBPMG522 Undertake project work – Part 3: Assignment-2 1

IMPORTANT NOTES TO STUDENTS
Glossary
Assessment(s)– tasks including quizzes, assignment, logbook and/or reports.

Assessor – The teacher who marks the assessments.
Assignment – The major written task that you are assessed on.
Competent – A judgement of an acceptable result for your overall unit.
Not yet competent – A result that is not at an acceptable level to pass the
unit.
Feedback – Comments and suggestions from your assessor.
Quiz – A short test to measure your understanding of the unit.
Satisfactory – A competent result for one of your assessments.
Not satisfactory – An unacceptable result to pass one of your assessments.
Student ID – A unique number allocated to each student for identification
purposes.
Submission – Submitting your assessment to UPC (your trainer or assessor).
Re-submission – The second attempt that you submit your assessment to
UPC.
Trainer– The teacher who assists in understanding the works and answers
ongoing questions during the study.
Unit of Competency - The specifications of the knowledge and skills, and the
application of the knowledge and skills, to the standard of performance
expected in the workplace. It is the smallest unit that can be assessed and
recognised under the Australian Qualification Framework.
UNIVERSITY PREPARATION COLLEGE

27 Greenfield Parade, Bankstown (Sydney), NSW 2200
Tel. (61 2) 9791 6020, Email: [email protected], Web: www.upc.edu.au
UPC © 2016 Copyright
Important: The product has been customised under the licence conditions from material produced by
IBSA publication. No responsibilities are to be taken by UPC for actions and outcomes resulting from
information contained in this document.
Version Document History
Version Date created Author/ Customised by History of change

1.0 17/06/2018 Riaz Mahmood New Created using IBSA resources as per
BSBPMG522 R1, 25-03-2015

PART 3 – Assignment -2
1. SUBMISSION
1.1 First Submission Yes No Re-submission required: No Yes

1.2 Second submission Yes No Re-submission required: No Yes
1.3 Third submission Yes No Re-submission required: No Yes
(Special circumstances)
2. STUDENT DECLARATION Tick here to indicate

I confirm that the attached assignment is my own original work, your digital signature
and that any references used have been cited.
I have kept a copy of this submitted assignment.
Assessor Report
3. Assessor Name: Tick here to indicate

your digital signature
4. Date / / Late submission: No

received: Yes if “YES”, how many days?
5. Date Marked: / / Assessment results: Satisfactory Not satisfactory

General feedback

6. Feedback from the assessor

Assessor to tick here to confirm the results of this
Assessor Name: assignment have been sent to the student.
The assignment has been marked and Or Signature_________________________
returned to the student on / /
7. Student Feedback
I have received my feedback on Tick here to indicate
/ / your digital signature
Comments: Or Signature_________________
Instructions to Candidate:

You have to complete this assessment in your own time. Please refer to unit general information (Part
1) for assessment submission date. Or confirm with your trainer and assessor. You must submit this
assessment with any required evidence attached, before the due date. A follow-up interview may be
required at the discretion of the assessor. Using the workplace scenario information provided, the
candidate will work collaboratively with their project team to administer and monitor a project
(initiated, planned and discussed in Assignment 1) in order to achieve the project deliverables.
In order to ensure flexibility and fairness, if you are unable to attempt this assessment, you may
approach the trainer/assessor for an alternative method of assessments; a further scenario/project
may be used as an alternative approach if negotiated with the assessor.
If you are not sure about any aspect of this assessment, please ask for clarification from your assessor.
Performance objectives
Candidates are to demonstrate the skills and knowledge required to administer and monitor projects.
Assignment Description
Using the workplace scenario information provided, you will work collaboratively with your project
team to administer and monitor a project (initiated, planned and discussed in Assignment 1) in order
to achieve the project deliverables.

ADMINISTER AND MONITOR PROJECT
Assignment required
1. Review the simulated business documentation, including policies and procedures in the
document ‘Max Lionel Realty.docx’. Review templates contained in the document ‘Project
planning templates.docx’ for possible use or adaptation in completing project requirements.
2. Determine monitoring and record-keeping system requirements from scenario for project as
planned.
3. Determine personal need for support.
4. Meet with the team to:
a. clarify roles and responsibilities and ensure written record of agreement, e.g. obtain
signatures on roles and responsibilities template provided
b. determine need for support and inform team members of your support needs
c. discuss monitoring and record-keeping systems as required by the organisation
d. discuss risk processes for identifying risks and risk management approaches.
Note: Minutes of these meetings should be attached to your project status reports. You may need
to meet on several occasions. Meetings may be observed by your assessor. Follow your
communication plan or agree to a time and date.
5. Plan to support a team member. Arrange suitable time with team member and assessor (to
observe). You may, for example, provide assistance with deliverables, coach, train, etc.
Note: Ensure you adhere to budgetary constraints and timelines. All resources and time spent on
the project will count towards expenditure.
6. Meet with team member to provide support.
7. Complete the following personal roles and responsibilities:
a. implement monitoring and record-keeping, using or adapting the template provided
b. develop project deliverables
c. ensure quality assurance on draft deliverables as required by your project plan.
8. Undertake risk management as per your project plan. Provide risk management reports (may
include change requests and/or issues logs). Use or adapt the templates provided.
Note: Your Operations General Manager (the assessor) will inform your project team of
contingencies that you will need to manage. Coordinate actions with your project team members.
Each team member will have at least one contingency to manage.
 Submit documentation as per specifications below.

Assignment Submission Checklist:
Candidate must submit and:
 participate in project meeting/s

 provide appropriate support to one team member
 submit:
 a written record of agreement with roles and responsibilities
 three status reports as per record-keeping requirements
 risk management reports: change requests and/or issues logs
 draft project deliverables for quality assurance
 final project deliverables.
Your assessor will be looking for whether you have:

● communication and negotiation skills to work with team members and other stakeholders to
maintain project schedules
● literacy skills to read, write and review a range of documentation
● planning and organising skills to monitor and maintain implementation schedules
● numeracy skills to analyse data and compare timelines and implementation
● culturally appropriate communication skills to relate to people from diverse backgrounds and
people with diverse abilities
● knowledge of relevant legislation from all levels of government that may affect aspects of
business operations, such as:
 anti-discrimination legislation
 ethical principles
 codes of practice
 privacy laws
 environmental issues
 WHS
● knowledge of organisational structure and chains of authority and communication within the
organisation
● knowledge of how the project relates to the organisation’s overall mission, goals, objectives and
operations.

Appendix 1: Scenario
Max Lionel Realty

It is now time to implement the project you initiated, planned for and negotiated in Assignment 1.
Work with your team to achieve agreed deliverables on time, to budget, and up to the required
standard. Manage contingencies and renegotiate project with stakeholders as required.
As per organisational project management record keeping system requirements, your Operations
General Manager requires regular status reports to record:
● financial management and budget control
● project milestones, for example:
 quality review completion
 outcomes and deliverables.
Submit three status reports over course of project: at 25%, 50%, 75% of timeframe.
Risk management reports need to be submitted to the project sponsor for each contingency managed.
Recall the quality standards for deliverables:

● clearly communicate legal obligations, REIV obligations
● no grammar or spelling errors
● professional but friendly language
● fair and flexible delivery for intended audience
● meet audience requirements and sensitive to information needs.

(To be completed by Assessor)
Satisfactory
Did the candidate: Yes No
Submit:
● a written record of agreement with roles and responsibilities
● three status reports as per recordkeeping requirements
● risk management reports (may be change requests or issues logs)
project deliverables (drafts and final)?
Provide appropriate form of support: coaching, assistance with deliverables,
etc.?
Participate in project team meetings?
Submit all materials within the required timeframe?
Performance indicators: (To be completed by Assessor)

Satisfactory
Did the candidate:
Yes No
Take action to ensure project team members were clear about their
responsibilities and the project requirements?
● Candidates should meet with project team to negotiate responsibilities.
● Candidates should document agreement on templates provided.
Provide support for project team members, especially with regard to specific
needs, to ensure that the quality of the expected outcomes of the project and
documented time lines are met?
Establish and maintain required recordkeeping systems throughout the project?
Implement and monitor plans for managing project finances, resources (human,
physical and technical) and quality?
Complete and forward project reports as required to stakeholders?
Undertake risk management as required to ensure project outcomes are met?
Achieve project deliverables?
Comments:
Assignment -2
Satisfactory Not Satisfactory
Final outcomes:

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UNIVERSITYPREPARATION COLLEGE

RTO 91364 CRICOS PROVIDER 02751M

BSB51915 Diploma of Leadership and Management

General Information –Unit outline (Part 1)

Student First Name: Student ID:

Phone: ( )

UPC © Copyright 2016

UPC College BSBPMG522 Undertake project work – Part 3: Assignment-2 1

Assessment(s)– tasks including quizzes, assignment, logbook and/or reports.

UNIVERSITY PREPARATION COLLEGE

Version Document History

Version Date created Author/ Customised by History of change

UPC College BSBPMG522 Undertake project work – Part 3: Assignment-2 2

1.1 First Submission Yes No Re-submission required: No Yes

2. STUDENT DECLARATION Tick here to indicate

3. Assessor Name: Tick here to indicate

4. Date / / Late submission: No

5. Date Marked: / / Assessment results: Satisfactory Not satisfactory

6. Feedback from the assessor

UPC College BSBPMG522 Undertake project work – Part 3: Assignment-2 3

UPC College BSBPMG522 Undertake project work – Part 3: Assignment-2 4

UPC College BSBPMG522 Undertake project work – Part 3: Assignment-2 5

 participate in project meeting/s

Your assessor will be looking for whether you have:

UPC College BSBPMG522 Undertake project work – Part 3: Assignment-2 6

Max Lionel Realty

● financial management and budget control

● project milestones, for example:

 quality review completion

 outcomes and deliverables.

Recall the quality standards for deliverables:

UPC College BSBPMG522 Undertake project work – Part 3: Assignment-2 7

Performance indicators: (To be completed by Assessor)

Undertake risk management as required to ensure project outcomes are met?

Achieve project deliverables?

UPC College BSBPMG522 Undertake project work – Part 3: Assignment-2 8

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