Bid Number: GEM/2021/B/1202078

Dated: 03-05-2021

Bid Document
Bid Details

Bid End Date/Time 18-05-2021 10:00:00

Bid Opening Date/Time 18-05-2021 10:30:00

Bid Life Cycle (From Publish Date) 90 (Days)

Bid Offer Validity (From End Date) 75 (Days)

Ministry/State Name Ministry Of Home Affairs

Department Name Central Armed Police Forces

Organisation Name Border Security Force (bsf)

Office Name Ftr Hq Bsf Kashmir

Total Quantity 750

Item Category punched tape concertina coils-PTCC

Minimum Average Annual Turnover of the Bidder 6 Lakh (s)

OEM Average Turnover (Last 3 Years) 24 Lakh (s)

Years of Past Experience required 3 Year (s)

MSE Exemption for Years of Experience and No

Turnover

Startup Exemption for Years Of Experience and Yes

Turnover

Document required from seller Experience Criteria,Past Performance,Bidder

Turnover,Certificate (Requested in ATC),OEM Annual
Turnover,Additional Doc 1 (Requested in ATC),Additional Doc 2
(Requested in ATC)
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by the
buyer

Past Performance 30 %

Bid to RA enabled Yes

Time allowed for Technical Clarifications during 2 Days

technical evaluation

Inspection Required (By Empanelled Inspection Yes

Authority / Agencies pre-registered with GeM)

Inspection to be carried out by Buyers own Yes

empanelled agency

Type Of Inspection Pre Dispatch

Name of the Empanelled Inspection Agency/ Board of Officers

Authority

Quality Assurance Plan document 1620040207.pdf

Evaluation Method Total value wise evaluation

EMD Detail

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Required No

ePBG Detail

Advisory Bank State Bank of India

ePBG Percentage(%) 3.00

Duration of ePBG required (Months). 12

(a). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.

Beneficiary:
Inspector General
FTR HQ BSF BUDGAM HUMHAMA SRINAGAR (J&k) - 190007
(Ig Bsf Kashmir)

Splitting

Bid splitting not applied.

Reserved for Make In India products

Reserved for Make In India products Yes

Reserved for MSE

Reserved for MSE Yes

1. If the bidder is a Startup, the bidder shall be exempted from the requirement of "Bidder Turnover" criteria and
"Experience Criteria". If the bidder is OEM of the offered products, it would also be exempted from the "OEM Average
Turnover" criteria. In case any bidder is seeking exemption from Turnover / Experience Criteria, the supporting
documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer.
2. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the
previous financial year, should be as indicated above in the bid document. Documentary evidence in the form of
certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant
indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution /
incorporation of the bidder is less than 3-year-old, the average turnover in respect of the completed financial years after
the date of constitution shall be taken into account for this criteria.
3. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central
/ State Govt Organization / PSU / Public Listed Company for number of Financial years as indicated above in the bid
document before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having
supplied some quantity during each of the Financial year. In case of bunch bids, the category of primary product having
highest value should meet this criterion.
4. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the
last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document.
Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the
Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with
the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in
respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
5. Bid reserved for Make In India products: : Procurement under this bid is reserved for purchase from Class 1 local
supplier as defined in public procurement (Preference to Make in India), Order 2017 as amended from time to time and
its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. However, eligible
micro and small enterprises will be allowed to participate. The minimum local content to qualify as a class 1 local
supplier is denoted in the bid document. All bidders must upload a certificate from the OEM regarding the percentage of
the local content and the details of locations at which the local value addition is made along with their bid, failing which
the bid is liable to be rejected. In case the bid value is more than Rs 10 Crore, the declaration relating to percentage of
local content shall be certified by the statutory auditor or cost auditor, if the OEM is a company and by a practicing cost

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accountant or a chartered accountant for OEMs other than companies as per the Public Procurement (preference to
Make-in -India) order 2017 dated 04.06.2020 . In case Buyer has selected Purchase preference to Micro and Small
Enterprises clause in the bid, the same will get precedence over this clause.
6. Procurement under this bid is reserved for purchase from Micro and Small Enterprises whose credentials are validated
online through Udyog Aadhaar for that product category. If the bidder wants to avail the reservation benefit, the bidder
must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the
purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be
the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with
the bid in respect of the offered product or service.
7. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or similar
Category Products for 30% of bid quantity, in at least one of the last three Financial years before the bid opening date to
any Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant contracts (proving supply of
cumulative order quantity in any one financial year) to be submitted along with bid in support of quantity supplied in the
relevant Financial year. In case of bunch bids, the category related to primary product having highest bid value should
meet this criterion.
8. Inspection of Stores by Nominated Inspection Authority / Agency of buyer or their
authorized representatives

An independent third party Professional Inspection Body can help buyer in mitigating buyer’s risk with pre-dispatch/post-
dispatch inspection in order to ensure that equipment, components, solutions and documentation conform to
contractual requirements. The buyer has a right to inspect goods in reasonable manner and within reasonable time at
any reasonable place as indicated in contract. Inspection Fee/ Charges (as pre-greed between buyer and Inspection
Agency) would be borne by the buyer as per their internal arrangement but may be recovered from the seller if
the consignment failed to conform to contractual specification and got rejected by the Inspection Officer .If so
requested and accepted by the seller , initially seller may pay for inspection charges as applicable and get the
same reimbursed from buyer if consignment accepted by the Inspecting Officer . For reimbursement seller has to
submit proof of payment to Inspection Agency.

Seller/OEM shall send a notice in writing / e-mail to the Inspecting officer / inspection agency specifying the place
of inspection as per contract and the Inspecting officer shall on receipt of such notice notify to the seller the date and
time when the stores would be inspected. The seller shall, at his own expenses, afford to the Inspecting officer, all
reasonable facilities as may be necessary for satisfying himself that the stores are being and or have been
manufactured in accordance with the technical particulars governing the supply. The decision of the purchaser
representative /inspection authority regarding acceptance / rejection of consignment shall be final and binding on the
seller.

The Seller shall provide, without any extra charge, all materials, tools, labour and assistance of every kind which the
Inspecting officer may demand of him for any test, and examination, other than special or independent test, which he
shall require to be made on the seller's premises and the seller shall bear and pay all costs attendant thereon.

The seller shall also provide and deliver store / sample from consignment under inspection free of charge at any such
place other than his premises as the Inspecting officer may specify for acceptance tests for which seller/OEM does not
have the facilities or for special/ independent tests.

In the event of rejection of stores or any part thereof by the Inspecting officer basis testing outside owing to lack of test
facility at sellers premises, the seller shall, on demand, pay to the buyer the costs incurred in the inspection and/or test.
Cost of test shall be assessed at the rate charged by the Laboratory to private persons for similar work.

Inspector shall have the right to put all the stores or materials forming part of the same or any part thereof to such tests
as he may like fit and proper as per QAP/governing specification. The seller shall not be entitled to object on any ground
whatsoever to the method of testing adopted by the Inspecting officer.

Unless otherwise provided for in the contract, the quantity of the stores or materials expended in test will be borne by
seller.

Inspecting officer is the Final Authority to Certify Performance / accept the consignment. The Inspecting
officer’s decision as regards the rejection shall be final and binding on the seller.

The seller shall if so required at his own expense shall mark or permit the Inspecting officer to mark all the approved
stores with a recognised Government or purchaser's mark.

Punched Tape Concertina Coils-PTCC ( 750 pieces )

(Minimum 100% Local content required for MII compliance)

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Brand Type Registered Brand

Technical Specifications

* As per GeM Category Specification

Specification Specification Name Bid Requirement (Allowed Values)

GENERIC Conformity to Specification Coil of Diameter (Closed) 1050 mm to Conform to CQA,

EE, Pune Specification No CQAE/5660/1602/a of year
November 2004

CONSTRUCTIONAL Coil DIameter When Open 915+50-0 mm when opened upto 15 Metre

Coil Diameter When Closed 1050+50 -0 mm (Coil-1A)

Weight of Coil with 50 turns 15.2Kg ±5% for Coil Diameter 1050 mm (Closed)
and 129 Nos Clips

Spike With Spike for Coil of Diameter 1050 mm (closed)

Handle With Handle for Coil of Diameter 1050 mm (closed)

Consignees/Reporting Officer and Quantity

S.No. Consignee/Reporting Address Quantity Delivery Days

Officer

1 Rabish Chandra 190007,FTR HQ BSF KASHMIR 750 60

NEAR NEW AIRPORT HUMHAMA
SRINAGAR PIN 190007

Buyer Added Bid Specific Additional Terms and Conditions

1.Buyer reserves the right to postpone schedule of material supply after finalisation of order by 6 months without
any additional cost implication.
2.OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25
percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase
the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the
contracted rates. Bidders are bound to accept the orders accordingly.
3.Inspection charges shall be borne by the supplier and it shall not be reimbursed by indenter to
them at any point in time. Cost of inspection shall be factored in by the supplier in the cost of the
product itself while submitting bid. The inspection agency will conduct the inspection and submit the
certificate to the supplier as well as the buyers and consignees. The bidder will be solely
responsible for pre-inspected material for Quality Assurance including pre-despatch inspection/
testing at manufacturers site by NABCB RITES Ltd.
4.Testing of Sample: The testing of advance sample and bulk sample during PDI will be carried at the
designated AHSP labs.When testing facilities are not available, the facilities of Govt labs/NABL/Accredited labs
will be utilized. The testing charges outside the designated AHSP labs to be borne by seller's.
5.Bidder/ Supplier/ Organization/ Proprietor/ ANY of the Director(s) shall not be banned or suspended or black
listed by any Government / Public Sector Undertaking / Corporate organization or convicted in any Court of Law
across India or declared Bankrupt or insolvent. A self declaration certificate must be uploaded in the GeM portal
under Bidders Official Letter Head.
6.Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid
document, ATC and Corrigendum if any.
7.The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test
certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid
document.
8.To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date
of bid opening (to be uploaded with bid): LAB TEST REPORT IS REQUIRED TO SUBMIT BY THE SELLER WITH THE
BID DOCUMENTS FOR CONFORMITY OF ALL PARAMETERS AS PER BID REQUIRED SPECIFICATION AND LAB TEST
REPORT SHOULD NOT BE OLDER THAN ONE YEAR FROM BID PUBLISHING DATE. (TESTING LAB IS REQUIRED TO
BE ACCREDITED WITH ANY NABL/GOVT). .
9.ISO 9001: The bidder must have ISO 9001 certification.
10.Lab Test Report FROM Govt./NABL accredited lab is required for conforming the requirements of All the

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 parameters of governing specification of SUBJECT store.
11.Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection
Agency would be conducting inspection of stores before acceptance:
Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in
ATC): AGENCY IS RITES AND ITS INSPECTION CHARGES SHALL BE BORNE BY THE SUPPLIER.
Post Receipt Inspection at consignee site before acceptance of stores: NOT REQUIRED

12.Timely Servicing / rectification of defects during warranty period: After having been notified of the defects /
service requirement during warranty period, Seller has to complete the required Service / Rectification within 10
days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of
Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit
the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the
Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after
which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and
cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service /
rectification to the Buyer.
13.Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after
completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee
location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The
seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller
should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service
group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to
be uploaded along with the bid

Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent Authority in
Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the bidding process, its
outcome and consequences thereof including any eccentricity / restriction arising in the bidding process due to these
ATCs and due to modification of technical specification and / or terms and conditions governing the bid. Any clause
incorporated by the Buyer such as demanding Tender Sample, incorporating any clause against the MSME policy and
Preference to make in India Policy, mandating any Brand names or Foreign Certification, changing the default time
period for Acceptance of material or payment timeline governed by OM of Department of Expenditure shall be null and
void and would not be considered part of bid. Further any reference of conditions published on any external site or
reference to external documents / clauses shall also be null and void. If any seller has any objection / grievance against
these additional clauses or otherwise on any aspect of this bid, they can raise their representation against the same by
using the Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be allowed to
open bids if he fails to reply to such representations.

This Bid is also governed by the General Terms and Conditions

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder
from a country which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority.
While participating in bid, Bidder has to undertake compliance of this and any false declaration and non-compliance of this would be a ground for
immediate termination of the contract and further legal action in accordance with the laws.

---Thank You---

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