Kyoto University Graduate School of Management

International Business Administration Program,

International Project Management Program

2021 Academic Year

(MBA Program) Admission Guidelines

The Kyoto University Graduate School of Management offers a Master’s program in international project
management fully instructed in the English language.
From the 2019 academic year, we have changed the program and now offer two international full-time programs
which are fully instructed in the English language. One program is International Business Administration Program
(i-BA) and the other is International Project Management Program (i-PM).

The International Business Administration Program is a course of study that leads to a general management degree
while helping you develop your vision and the skills to achieve it. Students get the business knowledge and
specialized skills to expand career choices. This program seeks to develop a wide area of expertise such as business
leadership, service & hospitality management, finance and accounting.

International Project Management Program offers an educational curriculum in management necessary to

successfully complete projects that have special aims, diverse constraints, and uncertainties for the purpose of
nurturing highly advanced professionals who will take active part in these areas of management.

In principle, once you apply to either the i-BA or i-PM program, it is not allowed to change your program.

Utilizing Kyoto University’s unique and leading world class research resources, these two programs will strive to
become a key platform for internationalizing higher education and will help create leaders of the next generation who
can address the challenges of society’s modern day problems.

1. Objective and Basic Approach

The Graduate School of Management continuously develops an educational system that draws upon the latest
research in management, as well as advanced and specialized business practices. This school aims to contribute to the
diverse yet harmonious development of society through nurturing of originality and decision making capabilities in
professionals so that they can deliver leadership in a wide area of fields.

The following are the three principal approaches to realize this objective.

(1) While following the tradition of Kyoto University that places importance on an autonomous and independent
spirit as well as critical discussions, the school will promote advanced research and develop an educational
system that encompasses highly specialized business practices, by creating a research and educational
environment in cooperation with industries and government.

(2) The school will accept individuals with diverse backgrounds, and will produce highly specialized professionals
in various fields by utilizing our educational system.

(3) As a university in the global society, the school will fulfill the role of becoming a base for research and education
with originality.

Admission Guidelines (Page 1)

2. Enrollment Capacity
■International Business Administration Program….. 10 Students
■International Project Management Program……… 10 Students

【Note】The above number may be changed based on the quality of the applicant pool.

3. Application Eligibility Requirement and Preliminary Eligibility Screening

Applicants must match (by March 31, 2021) at least one of the following requirements:

(1) Individuals who have graduated (or are expected to graduate by March 31, 2021) from a Japanese university.

(2) Individuals who have received (or are expected to complete by March 31, 2021) a bachelor’s degree in
accordance with the regulations stipulated in Section Paragraph 4, Article 104 of the School Education Law.

(3) Individuals who have received (or are expected to complete by March 31, 2021) 16 years of education.

(4) Individuals who have completed an equivalent of 16 years of foreign school education through distance learning
while residing in Japan.

(5) Individuals who have completed a foreign university curriculum in Japan (only if completion of the curriculum is
treated as completion of 16 years of school education in the said foreign country) at an educational facility that has been
accredited as having an approved curriculum under the educational system of the said country and is also designated by the
Minister of the Ministry of Education, Culture, Sports, Science and Technology (hereinafter referred to “the Minister of
MEXT”) in Japan.

(6) Individuals who have received (or are expected to complete by March 31, 2021) a bachelor’s degree (including
degrees equivalent thereto) by completing more than 3 years of education in a foreign university or a foreign
institution (including by completing a foreign school education through distance learning while residing in
Japan and by completing a foreign university curriculum in Japan at an educational facility accredited as having an
approved curriculum under the educational system of the said country and is also designated by the Minister of MEXT).

(7) Individuals who have completed an advanced professional course at a higher vocational school designated by
the Minister of MEXT, on or after the date designated by the Minister of MEXT.

(8) Individuals designated by the Minister of MEXT.

(9) Individuals who have been enrolled more than 3 years in a university, but have not yet completed a degree, and
are determined by the Graduate School of Management to have received excellent achievements in prescribed
subjects.

(10) Individuals who are determined by the Graduate School of Management to have completed an education
equivalent to a university degree and are at least 22 years old by March 31, 2021.

【Note 1】Regarding requirement (3), this includes individuals who have completed an equivalent of 16 years of
education but have less than 16 years due to skipped (advanced) grades.

【Note 2】Those who are applying under requirement (9) or (10) must undergo a preliminary eligibility
screening process before applying.

Admission Guidelines (Page 2)

 Those who are applying under requirements other than (9) or (10) do not need to undergo this
preliminary eligibility screening process.

Download the guideline of “Preliminary Eligibility Screening” and “Application Form for Preliminary
Eligibility Screening” and fill out the application form available from the International Program website
and submit all necessary documents to the Graduate School of Management during the period as
listed below:

http://www.gsm.kyoto-u.ac.jp/en/admission-information/admission-guidelines.html

Submission Period for Preliminary Eligibility Screening Materials:

[Must Arrived] August 17, 2020 (Monday) through August 21, 2020 (Friday), 5 pm (JST)

Send the documents by registered mail, EMS or an international delivery service (such as DHL,
FedEx, UPS, etc.). Please note that the documents must be delivered within the period above.

For details of where to send the documents, please refer to Section 4, number (5).

【Note 3】 E-mail and phone inquiries regarding application eligibility cannot be answered for any reason, so
applicants who are unsure of their eligibility are suggested to undergo the preliminary eligibility
screening process. (Applications submitted under requirements (9) or (10) will not be accepted
without the preliminary eligibility screening process)

*Preliminary eligibility screening results will be sent to the applicant via e-mail.
*Do not deposit the application fee, do not register online and do not send the official applications until you
have received the preliminary eligibility screening results.

4. Application Process
(1) Application through the Website of Kyoto University.
All applicants are required to register your information through the following website before submitting the
application materials.
Online Application URL:
https://www.webshutsugan.com/kyoto-u-daigakuin-en/

After registration, applicants are able to pay the application fee and to print out the web application form and
mailing label.

Online Application Period

August 24, 2020 (Monday) – September 18, 2020 (Friday), 5pm (JST)

(2) Application fee payment

■Application Fee ···················· 10,000 Yen

■Payment Period ···················· August 24, 2020 (Monday) - September 18, 2020 (Friday)

* Refer to the above website. All applicants (including the applicants who just passed the 1st screening
of the Japanese government “Monbukagakusho: MEXT” scholarship this year) will be required to
choose “Private Financed”.
However, the applicants who are offered the Japanese government (MEXT) scholarship will be required to
choose “MEXT” as category of International Student.

* If you cannot pay by credit card (a family member’s card is acceptable), you are required to contact
Graduate School of Management Administrative Office by September 9, 2020 (Wednesday).
The contact Address is: [email protected]

Admission Guidelines (Page 3)

 * The application fee will not be charged to the Japanese government (MEXT) scholarship students. Please
contact the GSM (Graduate School of Management) Administrative Office prior submitting your application if you
are a scholarship recipient. The applicants who just passed the 1st screening of the Japanese government (MEXT)
scholarship this year are required to pay the application fee.

【NOTE】Application fee CANNOT be refunded in any situation.

(3) Requesting Application Materials

All application materials for the 2021 academic year (April 2021 enrollment) International Program (i-BA,
i-PM) will only be available online from the International Program (i-BA, i-PM) website.
Download and print the appropriate files from the following website.

International Program URL:

http://www.gsm.kyoto-u.ac.jp/en/admission-information/admission-guidelines.html

(4) Application Materials

Application Materials Form Notes

1． Web Application Form Download the web application form and the mailing label. You
are able to use the mailing label if you need.

2． Application Form Form 1 Complete all sections of the designated “Application Form” and
attach one photo (facing forward, from shoulder up, no hat, and
taken within the last 3 months) to the appropriate box.

Select either of International Business Administration Program

(i-BA) or International Project Management Program (i-PM).
Once you have applied, you are not allowed to change your
program.

3． Detailed Educational Form 2 Provide your detailed education background and employment
Background and history using the designated “Detailed Educational Background
Employment History and Employment History” form. Write the educational level
(elementary, junior high, high school, etc.) as well. Only the applicants
who have work experience (excluding internship) are required to fill in
"Employment History".

4． Letters of Form 3 Use the designated “Letter of Recommendation” form to submit

Recommendation 2 or more letters of recommendation (sealed) by professionals
and individuals who have relationships with the applicant. The
forms must be completed in Japanese or English.

5． Educational and Form 4 Respond to the questions on the “Educational and Professional
Professional Plans Plans” form. Use A4 or letter size paper and answer each
question within the designated length. Attach the “Educational
and Professional Plans” form as a cover sheet.

Applicants for International Business Administration Program

must use the [Form 4_i-BA].

Applicants for International Project Management Program must

use the [Form 4_i-PM].

Admission Guidelines (Page 4)

6． Transcript of Submit an original official academic transcript showing the
Academic Record completion of an undergraduate degree certified by your
(Original Only) university president/department head.

If applicants cannot Only English and Japanese language documents will be

send the original accepted. If the certificate in either English or Japanese is not
documents, we will issued by your graduate institute, the translation by authority
accept the photocopy must be attached with the original. (Does not need to be sealed).
of it with the official
seal or signature
(original or electric one
only) from your
university.

7． (Expected) Graduation Submit an original official undergraduate graduation certification

Certification of by your university president/department head. Only English and
Undergraduate Japanese language documents will be accepted.
(Original Only)
If the certificate in either English or Japanese is not issued by
your graduate institute, the translation by authority must be
attached with the original. (Does not need to be sealed).

*Graduates from universities where certificates of completion

If applicants cannot are not provided must submit a photocopy of the original
send the original diploma which shows the completion date of your bachelor’s
documents, we will degree.
accept the photocopy
of it with the official *Applicants from China or graduates from universities in China
seal or signature must also include photocopies of the diploma (毕业证书) and the
(original or electric one
only) from your degree certification (学士学位证书) in Chinese (your photo
university. should be on them). You are not required to apply to the
Admissions Assistance Office (AAO) system of Kyoto
University. (Original documents and/or documentation verifying
the completion of secondary school may be requested at a later
date for verification purposes.)

* Current students enrolled in universities that do not provide prospective

degree completion certificates may submit an official letter or certificate
signed by the department dean of the university. This document must state
the date of prospective degree completion.

* If the institution you graduated from does not issue these certificates and
the official transcript of academic record shows the date of your
completion of the bachelor degree and the type of degree, you do not need
to submit Undergraduate Graduation Certification.

Admission Guidelines (Page 5)

8． Receipt of Application Refer to the website for registration and submit the receipt of
Fee application fee.

[Credit Card]
Submit the photocopy of the email “Completion of Web
Application”, which mentioned you paid the fee by credit card.

[Payment at Convenience Store, ATM or Internet Banking (In

Japan Only)]
Submit the photocopy of the receipt.

* If you cannot pay by credit card (a family member’s card is

acceptable), you are required to contact Graduate School of
Management Administrative Office by September 9, 2020
(Wednesday).

9． Photocopy of TOEFL Submit the photocopy of your scores for either the TOEFL PBT,
or IELTS Score iBT (ITP is NOT acceptable) or IELTS examinations taken after
January 2018.
Refer to the third * note below.

10． [i-BA Applicants Submit the photocopy of your scores for the GMAT or GRE
Only] examinations taken after January 2016.
Refer to the fourth * note below.
Photocopy of GMAT
or GRE Score

11． Passport Copy Submit a photocopy of your passport. The copy must include the
applicant’s name, photo, passport number, expiration date and
place of issue.

12． [For International Submit a residence certificate, issued by city office within 3
Applicants Residing months or a photocopy of residence card.
in Japan Only]
[Residence Certificate]
Residence Certificate It should be with name, nationality, date of birth, status, period
or Photocopy of of stay and current address.
Residence Card
[Photocopy of Residence Card]
Copy both sides of the card in the middle of A4 or letter size
paper to avoid cutting off any information written at the edges of
the card.

13． i-BA & i-PM Form 5 Check off the boxes as you put completed documents into the
Application Materials envelope.
Check List

* 1 Download the forms and type in your information in English before printing. Submit all
documents on either A4 or letter size paper with single-side printing. Do not staple the
documents.

* 2 Applications which are incomplete, incorrect or lack supporting evidence will not be accepted.

* 3 Regarding the TOEFL and/or IELTS Scores,

i. TOEFL: Only the Official Score Record (with a photo) for TOEFL-PBT (Paper-Based Test) and
TOEFL-iBT (Internet-Based Test) scores will be accepted. Please note that the webpage printout of scores
or TOEFL-ITP (Institutional Testing Program) Score Record will not be accepted.

Admission Guidelines (Page 6)

 ii. IELTS: Only the Test Report Form will be accepted.

iii. TOEIC scores will not be accepted for any reason.

iv. English proficiency levels with a minimum score of TOEFL-PBT: 550 points, TOEFL-iBT: 79-80
points, and IELTS: 6.0 points are desirable.

v. English proficiency is not necessary for graduates of universities in a country where English is the
primary language.

Also, English Proficiency test may not be necessary for graduates of universities and colleges where
English is the language of instruction provided they submit a certificate to that effect from the Dean or the
Registrar or other senior administrative authority of the university who may be authorized to issue such a
certificate.

* 4 Regarding the GMAT and/or GRE Scores,

i. Only the Photocopy of Official Score Report of GMAT or GRE will be accepted.

ii. Please note that GMAT or GRE score will be recorded as zero points if no submission before deadline.

(5) Submission of Application Materials

Applicants must mail all documents listed under (4) during the application period listed below.
Be sure to send the documents by registered mail, EMS or an international delivery service (such as DHL,
FedEx, UPS, etc.).

Please note that applications brought to the GSM Administrative Office in person will not be accepted under any
circumstances.

A) Submission Period for Application Materials [Must be arrived]

August 31, 2020 (Monday) through September 18, 2020 (Friday), 5 pm (JST)

B) Submit applications to:

Kyoto University Graduate School of Management Administrative Office
Yoshida-Honmachi, Sakyo-ku, Kyoto, 606-8501, Japan
Tel: +81-75-753-3530

C) Application Number
Application numbers will be e-mailed to the addresses written on the application forms on October 2,
2020 (Friday) (JST) after the applications have been accepted.

【Notes】
1. Applications with missing materials will not be considered.
2. Applications arriving after the deadline will not be considered.
3. Application materials and fees cannot be returned except original graduation certification and original
transcripts if applicants make a request.

5. Selection Process
Document Evaluation
Based on the submitted application documents listed below, the applicant will be evaluated regarding his/her desire
to study, the suitability of that desire, and his/her fundamental abilities to study various areas of management.
(i-PM Applicants: Educational and Professional Plans, Letters of Recommendation, Academic Transcript,
TOEFL/IELTS Score.
Admission Guidelines (Page 7)
i-BA Applicants: Educational and Professional Plans, Letters of Recommendation, Academic Transcript,
TOEFL/IELTS Score, GMAT/GRE Score.)

6. Announcement of Successful Applicants

(1) Date and Time of Announcement

October 28, 2020 (Wedonesday), 3 pm (JST)

(2) Location

On the designated date and time, successful applicants will be announced on the International Program website by
application number. Successful applicants will also receive an “acceptance letter” by postal mail.
http://www.gsm.kyoto-u.ac.jp/en/admission-information/announcement-of-successful-applicants.html

*Telephone and e-mail inquiries regarding the result will not be answered.

7. Enrollment Period
April 1, 2021

8. Admission Fee and Tuition

The notice of admission/enrollment procedures will be sent to all successful applicants in November 2020.

■Admission Fee….. 282,000 Yen (tentative)

■Tuition………….. 267,900 Yen for the first semester (annual tuition: 535,800 Yen) (tentative)

* No admission fee or tuition will be charged to Japanese government (Monbukagakusho: MEXT)

scholarship students.
* The admission and tuition fees indicated above are tentative and may be revised.
* If the above amounts are revised at or after enrollment, the new amounts shall apply thereafter.

9. Course Completion Requirements

(1) Course completion requirements are different to each program. It is not allowed to change your program once
you have applied.

(2) The study term is 2 years (not counting any leaves from study) and the number of required credits to complete the
course is 42 credits.

(3) To complete the course, the following subjects/credits are required.

Basic Subjects 8 subjects with a minimum of 16 credits

Specialized Subjects 7 subjects with a minimum of 14 credits
Business Practice Subjects 4 subjects with a minimum of 8 credits
Advanced Subjects 2 subjects with a minimum of 4 credits

(4) The maximum number of credits that can be taken in each semester is 18 credits (the annual maximum is 36
credits).

(5) Submitting a master's thesis is not required for degree completion.

(6) Students must complete 8 subjects with 16 or more credits (including 5 subjects with 10 or more credits in Basic
Subjects) to move on to the second year of study.

Admission Guidelines (Page 8)

【Note】 The above completion requirements may change.
Basic Subjects (8 Subjects: 16 or more credits) Credits Year
Microeconomics 2 1
Macroeconomics 2 1
Accounting 2 1
Governance and Ethics 2 1
Mathematics for Business and Economics (for i-PM Only) 2 1
Business Negotiation 2 1
Statistics for Business and Economics (for i-PM Only) 2 1
Marketing 2 1
Corporate Finance and Capital Markets 2 1
Project Management 2 1
Strategic Management 2 1
Leadership Development (for i-BA Only) 2 1
Managerial Accounting (for i-BA Only) 2 1

Specialized Subjects (7 Subjects: 14 or more credits) Credits Year

Contract Management & Dispute Resolution 2 1
International Accounting 2 1
Transportation and Logistics Management 2 1
Firms & Industrial Organization in Japan 2 1
Advanced Topics in Negotiation 2 1
Financial Management 2 2
Development Dynamics and Policy Perspectives 2 1
Overseas Project Management Seminar 1 2 1
Overseas Project Management Seminar 2 2 1
Cross Cultural Management 2 1
Organization and Management 2 1
International Agribusiness Studies 2 1
Business Development 2 1
Environmental Challenges and Business 2 1
Fundamental IO Analysis of Econ & Mgt 2 1
Business Analysis and Valuation 2 1
Comparative Business Ethics 2 1
Corporate Strategy & Organization 2 1
Global Tourism & Hospitality Management I 2 1
Service Marketing 2 1
Multiple Perspective on Management 1 1
Venture Creation and Financing 2 1
Business Modeling and Design 2 1
Strategy & Practice for Global Open Mkt. 2 1
Leadership Development (for i-PM Only) 2 1
Managerial Accounting (for i-PM Only) 2 1

Business Practice Subjects (4 Subjects: 8 or more credits) Credits Year

Project Finance 2 1
Supply Chain Management 2 1
Risk Management & Finance 2 1
Disaster Prevention & Recovery Management 2 1
Turnaround Management 2 1
Admission Guidelines (Page 9)
 Maintenance & Management of Infrastructure 2 1
Global Social Entrepreneurship – SDGs as a theme 2 1
Global Social Entrepreneurship and Leadership Style 2 1
Emergency Management Basic 2 1

Advanced Subjects (2 Subjects: 4 or more credits) Credits Year

Workshop I 2 2
Workshop II 2 2

【Note】 Subject names offered are tentative and may be changed.

10. ADB-JSP Scholarship

Graduate School of Management has been selected as one of the designated institutions under the Asian
Development Bank-Japan Scholarship Program (ADB-JSP).

If you apply for the International Project Management Program (i-PM) and wish to apply for an ADB-JSP
scholarship, please submit the required documents with the applications of International Project Management
Program (i-PM) by the same deadline. Applicants for International Business Administration Program (i-BA)
CANNOT apply for this scholarship.

(1) ADB-JSP Application Guideline (See URL below)

http://www.gsm.kyoto-u.ac.jp/images/2021/admission/ADB-JSP-Application-guideline-for-2021.pdf

(2) Required Documents

① ADB-JSP Information sheet. Please download it at ADB website （See URL below）
https://www.adb.org/site/careers/japan-scholarship-program/procedures-applying

(3) More Detailed Information

ADB website http://www.adb.org/site/careers/japan-scholarship-program/main

*The maximum number of students who can obtain ADB-JSP Scholarships is EIGHT in all Kyoto University.
Past record of GSM students (Last 5 years): 2016……. 0 Student
2017……. 2 Students
2018……. 1 Student
2019……. 1 Student
2020……..2 Students

【NOTE】Application fee CANNOT be refunded in any situation.

11. Important Notices

(1) All indicated dates and times are Japan Standard Time (JST).

(2) Notify the Graduate School of Management Administrative Office immediately if your contact information
changes. Notification will only be accepted by mail or e-mail (notification by telephone will not be accepted).

(3) Individuals with physical disabilities and those who require special assistance during following enrollment
should contact the Graduate School of Management in advance.

(4) Those who have decided not to enroll in the Graduate School of Management must inform the Administrative
Office immediately.

(5) Admitted students shall apply for a student visa. Those who possess visas other than a student visa will not be
eligible for services offered to individuals with a student visa (scholarship, student housing, etc.).

Admission Guidelines (Page 10)

12. Regarding the Handling of Personal Information
Please take notes of the following:

(1) All personal information will be handled according to the “Act on the Protection of Personal Information Held
by Administrative Organs” and Kyoto University’s regulations regarding the protection of personal information.

(2) Your name, address and other personal information submitted at the time of application will be used for [1]
selection of students (application screening and applicant selection), [2] announcement of successful applicants,
and [3] to conduct enrollment procedures.

(3) The entrance screening data used to select admitted applicants will be included in documents used to determine
future selection processes.

(4) The personal information of enrolled students submitted at the time of application will be used for [1]
educational affairs (school registrar, educational guidance, etc.), [2] student support (health management,
employment support, tuition exemption, scholarship applications, etc.), and [3] collection of tuition.

Please contact the following for questions and concerns regarding the abovementioned information:

Kyoto University Graduate School of Management Administrative Office

Tel: +81-75-753-3530 Fax: +81-75-753-3529
E-mail: [email protected]

Admission Guidelines (Page 11)