UK vs. Kernel Full Opinion
UK vs. Kernel Full Opinion
UK vs. Kernel Full Opinion
TO BE PUBLISHED
AFFIRMING
investigative file and prepared a final investigative report detailing its findings.
Harwood who left the University with certain continuing financial benefits and
with tenure intact. Having received information regarding the foregoing events,
The Kernel, the University’s student-run newspaper, filed two Open Records
61.880(2), and the Attorney General, after considering the University’s legal
investigative file maintained by the University and concluded that the entire file
was protected as “education records” under the Family Education Rights and
Privacy Act (FERPA), 20 U.S.C. § 1232g. The Court of Appeals reversed the
trial court’s order, finding that the University failed in the first instance to
comply with its statutory obligations under the ORA and, when challenged,
failed to meet its burden of showing that the requested records are exempt
from disclosure. On discretionary review, we too find that the University failed
to comply with its obligations under the ORA and that the trial court clearly
erred in finding the entire investigative file exempt from disclosure. For these
reasons more fully explained below, we affirm the Court of Appeals and remand
this case to the trial court for further proceedings in accord with the ORA and
this Opinion.
2
FACTS AND PROCEDURAL HISTORY
female graduate students (Jane Doe 1 and Jane Doe 2)1 concerning allegations
1681-1688 (Title IX), the University’s Office of Institutional Equity and Equal
the two graduate students that the University would do its best to ensure their
anonymity. Jane Doe 1 and Jane Doe 2 were further assured that only
Harwood and those in the University with a legitimate need to know would be
made aware of their complaints. The EEO also informed witnesses that the
University would take steps to protect their privacy and to protect against
containing the investigative report; letters from the EEO to specific parties
written by the EEO concerning the status of developments in the case; emails
from the EEO to the two graduate students and other witnesses; the EEO’s
1 The two graduate students have filed an amici brief as “amici curiae Jane Doe
1 and Jane Doe 2.” We adopt their terminology in this Opinion and in some instances
refer to them collectively as “the graduate students” or “the Jane Does.”
3
interview notes; documents supplied by students and witnesses, including the
about the parties’ personal lives, and details about relationships and
Agriculture.
graduate students. After the EEO relayed its findings to Harwood, he resigned
agreement on February 26, 2016 that provided that the University would not
receive his salary with benefits until August 31, 2016, or until he found
employment elsewhere if that occurred earlier; and Harwood and his family
December 31, 2016, or the date Harwood started his new job, whichever came
first. Realizing that Harwood could deny the allegations, leave the University
quietly and seek academic employment elsewhere, Jane Doe 1 and Jane Doe 2
4
The Jane Does reached out to The Kernel through an intermediary, with
the goal of exposing Harwood so that his misconduct would not remain hidden.
On March 21, 2016, The Kernel submitted the following ORA request to the
University:
In response, the University provided the student newspaper with records from
its Human Resources Department and personnel records from the Department
The University also provided The Kernel with copies of Harwood’s separation
2 The first sentence of the University’s ORA response erroneously labeled the
request improper: “Your request for “. . . all records . . .” is improper under the Open
Records Act.” To be clear, The Kernel’s request was not improper. ORA requests
routinely seek “all documents pertaining to [subject matter].” The responsibility for
identifying responsive records and any applicable exception lies with the receiving
public agency, not the requester.
5
None of these withheld documents were specifically identified in the
were for preliminary records which are exempt from disclosure. KRS
61.878(1)(i) and (j). The University also claimed some documents are protected
Notably, the University did not detail the specific contents of the investigative
file nor did it invoke FERPA, which it had previously mentioned, or other
The Kernel appealed the matter to the Attorney General pursuant to KRS
61.880(2). On May 26, 2016, the Office of the Attorney General sent the
University a letter with inquiries regarding its refusal to disclose the records,
documents, including the documents already disclosed to The Kernel and the
6
new arguments in a 36-page memorandum but refused the Attorney General’s
request for copies of both the disputed and undisputed records. Again, the
later noted that the University did not directly or, in some cases, even
The Kernel. In Re: Kentucky Kernel/University of Kentucky, Ky. Op. Atty. Gen.
16-ORD-161 (Aug. 1, 2016). The Attorney General held that the University
failed to meet its burden of proof in denying The Kernel’s request. The Attorney
General directed the University to “make immediate provision for [The Kernel’s]
inspection and copying of the disputed records, with the exception of the
names and personal identifiers of the complainant and witnesses . . .” per KRS
61.878(1)(a).
General’s decision in the Fayette Circuit Court, arguing that the documents
withheld from The Kernel are exempt from disclosure under the ORA. The
submit to the Attorney General for in camera review those documents withheld
court asserting a position that aligned with the University’s. They stated that
what began as The Kernel’s journalistic search for information had evolved into
a public dispute that ignores their interests, noting that The Kernel had
November 2016 despite their requests to stop. They explained that each article
forces them to relive the trauma they suffered and that the confidentiality
offered to the two graduate students during the EEO’s investigation of Harwood
was integral to their decision to come forward and report the incidents. The
Jane Does feared that releasing the investigative file documents to The Kernel,
even with redaction, would allow the public to quickly deduce their identities.
reversing the Attorney General’s order. The trial court determined that two of
the exceptions to the ORA were relevant to the documents in question: KRS
Attorney General’s right to in camera review, observing: “The [ORA] does not confer
subpoena power on the AG. Perhaps the General Assembly assumed state agencies
would comply with such requests to further the interest in transparency. If that was
the assumption, the University has proven it wrong.” Kernel Press, Inc. v. University of
Kentucky, 2017-CA-000394-MR, 2019 WL 2236421, at *10 (Ky. App. May 17, 2019).
The Court of Appeals recognized one valid exception to the University’s obligation to
submit withheld documents for review by the Attorney General, namely FERPA-
protected “education records with unredacted personally identifying information the
University is prohibited from releasing” pursuant to 20 U.S.C. § 1232g(b)(1)(c) and 34
Code of Federal Regulations (C.F.R.) § 99.31(a)(3) and (9). Id. at *11.
8
61.878(1)(k), which excludes the disclosure of “[a]ll public records or
the use and disclosure of student education records, is incorporated into the
FERPA. The trial court was persuaded by the holding in Rhea v. District Board
of Trustees, 109 So. 3d 851, 858 (Fla. Dist. Ct. App. 2013), which adopted a
related” test and that a record can relate directly to both a student and a
In its analysis, the trial court first found that the investigative file relates
to a former University professor but also to the two graduate students. Some
documents describe their perceptions of the alleged events and the subsequent
investigation. The file also contains documents with information about classes,
Jane Doe 1 and Jane Doe 2. Focusing on references to students, the trial court
9
concluded that the various documents at issue are educational records
pursuant to FERPA.
The trial court further ruled that given the nature of the documents in
the investigative file, coupled with the nature of the facts underlying the
protection:
The trial court reversed the Attorney General’s decision, leaving The Kernel
Two weeks following a hearing on the matter and one day after the trial
court entered its January 23, 2017 order, the University for the first time
University apparently did so only because it was directed to by the trial court.
The index, filed over nine months after The Kernel made its first ORA request,
10
includes bullet points with brief descriptions of the contents of each of the ten
Harwood’s alleged sexual misconduct”; “social media post from the event at
“Alexander notes from meeting with Student A.” The index also listed the
number of pages in each section of the investigative file. Within each section of
the index the University claimed all material was exempt, listing the very
same seven exemptions for each section and thus every document in the
investigative file:
The records indexed under this tab are exempt in whole or in part
pursuant to FERPA, [the Violence Against Women Act], [the
Jeanne] Clery [Disclosure of Campus Security Policy and Campus
Crime Statistics Act], and/or the U.S. Constitution consistent with
KRS 61.878(l)(k). The records are further exempt in whole or in
part pursuant to KRS 61.878(1)(a), (i) and/or (j) as preliminary
records and/or records for which disclosure would create an
unwarranted invasion of personal privacy.
While most of the documents in the investigative file are Martha Alexander’s4
notes and correspondence from communicating with and interviewing the two
graduate students and witnesses, the file also contains other documents such
curriculum vitae, and excerpts from the user manual of a camera owned by
11
Based on the newly-provided index, The Kernel filed a motion to alter,
amend or vacate the trial court’s order insofar as it concluded that every part of
the Harwood Investigative File was protected from disclosure and no part of the
file could be redacted so as to protect the Jane Does’ identities. The trial court
denied the motion but made its January 23, 2017 order final and appealable.
As noted, The Kernel appealed to the Court of Appeals where it received a very
different ruling.
The Court of Appeals held that the trial court’s finding that all records
were exempt from disclosure was not supported by substantial evidence. The
records, thereby failing to fulfill its statutory ORA responsibilities under KRS
Hopkinsville, 415 S.W.3d 76, 88 (Ky. 2013), the Court of Appeals held the ORA
does not permit “the nondisclosure of an entire record or file on the ground
that some part of the record or file is exempt[.]” The Court of Appeals
emphasized that the University belatedly filed a deficient index of the withheld
records and did not even attempt to comply with the ORA in any meaningful
way. The appellate court also concluded that the trial court made an
erroneous factual finding that all the records in the investigative file are
covered by FERPA. The Court of Appeals remanded the case to the trial court
for the University (1) to separate nonexempt records from records claimed
12
and (3) to the extent possible without disclosing exempt information, state with
considered the record, we affirm the Court of Appeals. We also take this
this case.
ANALYSIS
such as the University, and FERPA, a federal statute that prohibits the
court made a factual finding that the entire Harwood Investigative File
that redaction could not adequately protect the two graduate students’ privacy
rights, deemed all documents within the file totally exempt from disclosure.
We review a trial court’s factual finding in these circumstances for clear error.
New Era, 415 S.W.3d at 78. Here, the trial court clearly erred.
5 The appellate court also observed that although The Kernel had not requested
the statutorily-authorized costs and attorney fees or penalties, “if requested upon
remand and upon a finding that the University willfully violated the [ORA], those
amounts may be awarded.” Kernel Press, 2019 WL 2236421, at *11.
13
The ORA, KRS 61.870-.884, was enacted in 1976 to give the public
The General Assembly finds and declares that the basic policy of
KRS 61.870 to 61.884 is that free and open examination of public
records is in the public interest and the exceptions provided for by
KRS 61.878 or otherwise provided by law shall be strictly
construed, even though such examination may cause
inconvenience or embarrassment to public officials or others.
The ORA generally favors disclosure. See Ky. Bd. of Exam’rs of Psychologists v.
Courier–Journal, 826 S.W.2d 324 (1992). However, the right to examine public
public records that are “excluded from the application of KRS 61.870 to
61.844,” including:
....
As noted, the General Assembly has expressly declared that these exceptions
“shall be strictly construed.” KRS 61.871. A public agency can deny an ORA
request based on one or more of the statutory exceptions but the agency’s
14
obligation in those circumstances is clear: “An agency response denying, in
explanation of how the exception applies to the record withheld.” KRS 61.880.
assess its claim and the opposing party to challenge it.” New Era, 415 S.W.3d
at 81. Moreover, “[t]he public agency that is the subject of an Open Records
request has the burden of proving that the document sought fits within an
exception to the Open Records Act.” Hardin Cty. Sch. v. Foster, 40 S.W.3d 865,
understand how the University handled the students’ complaints and the
entering into the separation agreement with Harwood should be made public.
The public’s right to know how effectively public institutions perform their
but that does not translate into automatic disclosure of all requested
purposed to subserve the public interest, not to satisfy the public’s curiosity
. . . .” Id. The University maintains that the public interest has been served in
this case, the “public already knows all it needs to know” and further
disclosures would invade the Jane Does’ privacy rights. The Kernel responds
that it has no interest in revealing the two students’ identities or harming them
in any way. Rather, The Kernel’s primary objective is to understand how the
University handled the complaints, investigated the claims and protected the
this vein, the newspaper contends the public has a strong interest in the
this case with any applicable state and federal laws, including Title IX.6
Competing interests are at the core of every ORA case and judicial
out by the legislature–is only achieved when the public agency complies fully
6 Amici curiae Kentucky Press Association, Student Press Law Center, Society
of Professional Journalists, Reporters Committee for Freedom of the Press, and News
Leaders Association have submitted a brief emphasizing accountability and discussing
the nationwide interest in similar cases which often become known through
newspaper coverage following open records requests. They pointedly note that other
state universities–including Eastern Kentucky University, Murray State University,
Northern Kentucky University and the University of Louisville–have released records
exactly like those at issue here, redacted as appropriate, with no adverse
consequences under FERPA.
16
with its statutory obligations and this Court’s precedent. In City of Fort
Thomas v. Cincinnati Enquirer, 406 S.W.3d 842, 852 (Ky. 2013), we rejected the
Although that case involved a different ORA exemption than those at issue in
four-sentence response to The Kernel’s request for an investigative file that was
made an ORA request to the City of Fort Thomas seeking to inspect and copy
the time, the defendant had been convicted and waived her right to appeal but
she had not yet been sentenced. Id. The City denied the request, claiming the
used in a prospective law enforcement action.” Id. at 846-47. The circuit court
ruled in favor of the City, but the Court of Appeals remanded for a more
17
Similarly, this Court held that a police department’s investigatory file is
not categorically exempt from disclosure under the ORA merely because it
must articulate a factual basis for applying an exemption, explaining how the
release poses a risk of harm to the agency in a prospective action. Id. at 851.
enough if the agency identifies the particular kinds of records it holds and
explains how the release of each assertedly exempt category would harm the
documents.
case. The University responded to The Kernel’s second ORA request, the April
7 The City reasoned that while the defendant’s conviction was final and
nonappealable, a collateral attack pursuant to Kentucky Rule of Criminal Procedure
(RCr) 11.42 remained prospectively available.
18
disclosure. Additionally, some documents in the file are protected
pursuant to KRS 61.878(1)(a), as they contain information of a
personal nature where the public disclosure thereof would
constitute a clearly unwarranted invasion of personal privacy.
Finally, some documents are protected pursuant to the Kentucky
Rules of Evidence 503, as they are considered attorney-client/work
product privileged and are exempt from disclosure.
No effort was made to itemize the contents of the Harwood Investigative File or
even to identify “the particular kinds of records it holds,” id., and, curiously,
statutes it would later raise as grounds for nondisclosure. When The Kernel
memorandum outlining its Title IX obligations and its position on several ORA
exemptions as well as FERPA and other federal statutes, but it still offered no
description of the various documents in the 470-page investigative file and how
the contents of the Harwood Investigative File was not forthcoming until after
the circuit court had ruled that the file did not have to be disclosed and only
then at that court’s direction. Even then while the index listed and categorized
exception, quoted above, was claimed for every single document in the file.
necessarily required in every case, in this particular case the University had
19
only 470 pages to identify/categorize with an explanation of how a particular
category of documents. Later, at the direction of the trial court, the University
occurred”; and “Final Investigative Report.” The obligation to obtain this level
of response from the public agency is not the trial court’s, but rather the
agency’s obligation in the first instance, a statutory obligation. Here the entire
file was treated as a single record, like the investigative file in City of Fort
Thomas, a “record” that the University maintained and would neither delineate
nor produce. We reiterate that a public agency has the obligation to prove that
868. Under Kentucky law, the University’s response to The Kernel’s request
was required to be “detailed enough to permit the court to assess its claim and
the opposing party to challenge it.” New Era, 415 S.W.3d at 81. The University
patently unacceptable under the ORA. KRS 61.878(4) specifically requires that
20
“[i]f any public record contains material which is not excepted under this
section, the public agency shall separate the excepted and make the
likely contains documents that are excepted under the ORA and documents
that are not, the University’s duty, as a public agency, was to separate
claims can be properly withheld from production pursuant to the ORA, the
University had the burden to prove that the document fits within an exception
by identifying the specific ORA exception and explaining how it applies. KRS
61.880. The boilerplate paragraph–this but if not this then that–used for every
turn to the various bases for the University’s refusal to produce any part of the
Although not cited in its initial April 11, 2016 response to The Kernel’s
U.S.C. § 1232g, to defend its refusal to disclose the Harwood Investigative File.
The trial court erroneously accepted this federal statute as a basis for
nondisclosure of the entire contents of the file under KRS 61.878(1)(k), the ORA
21
FERPA, a funding statute, imposes conditions on the availability of
federal funds to educational institutions and controls the use and disclosure of
Doe, 536 U.S. 273, 278 (2002). Because FERPA is a federal law regarding
20 U.S.C. § 1232g(b)(1).
(4)(A) For the purposes of this section, the term “education records”
means, except as may be provided otherwise in subparagraph (B),
those records, files, documents, and other materials which—
20 U.S.C. § 1232g(a)(4)(A)(i)(ii).
22
aid, or disciplinary matters.8 Additionally, the U.S. Department of Education
website recites the statutory definition of “education record” and then provides:
“These records include but are not limited to grades, transcripts, class lists,
student course schedules, health records (at the K-12 level), student financial
information (at the postsecondary level), and student discipline files.”9 Records
received different treatment. Most courts have concluded that records relating
least one court has determined that education records can directly relate to a
8 See U.S. v. Miami Univ., 294 F.3d 797 (6th Cir. 2002) (affirming a lower court’s
ruling that university disciplinary records are education records under FERPA);
Dahmer v. W. Ky. Univ., 2019 WL 1781770, at *3 (W.D. Ky. Apr. 23, 2019) (holding
that records related to student complaints of sexual discrimination and Title IX
investigations are not “educational records” that FERPA seeks to protect from
disclosure); Bauer v. Kincaid, 759 F. Supp. 575, 591 (W.D. Mo. 1991) (holding that
criminal investigation and incident reports are not educational records because they
are unrelated to the type of records which FERPA expressly protects, i.e. records
relating to academic performance, financial aid, or scholastic probation which are kept
in individual student files).
information [is] redacted.” (Quoting U.S. v. Miami Univ., 294 F.3d at 824).12
“invisibility cloak” that can be used to shield any document that involves or is
associated in some way with a student, the approach taken by the University in
whether it is also related to a teacher under FERPA). The professor in Rhea was given
a redacted copy of a student’s email complaining about his conduct. The Court
addressed the professor’s request for an unredacted copy, so he could know the
student’s identity.
12 In Ragusa, 549 F. Supp. 2d at 293, a high school math teacher denied tenure
filed an employment discrimination action and sought to compel production of records
pertaining to grades and evaluations regarding academic performance and behavior
given to all students in the mathematics department. The Court determined that
while the records were undoubtedly education records as defined by FERPA, redacted
versions of the documents could be produced because nothing in FERPA prohibits
disclosure of education records with no personally identifiable information. Id.
Further, FERPA permits an educational institution to disclose education records to
comply with a judicial order. Id.
13 See Osborn v. Bd. of Regents of Univ. of Wis. Sys., 647 N.W.2d 158, 168 (Wis.
2002) (holding that the University must redact records, where necessary, to comply
with an open records request for records of applicants); State ex rel The Miami Student
v. Miami Univ., 680 N.E.2d 956, 959 (Ohio 1997) (holding that in producing
disciplinary records, the University may properly redact student names, social security
numbers, student identification numbers, and date and time of the incident);
Unincorporated Operating Div. of Newspapers, Inc. v. Trs. of Ind. Univ., 787 N.E.2d 893,
908-09 (Ind. Ct. App. 2003) (holding that “Although FERPA contains no redaction
provision, neither does it prohibit such.” The appellate court instructed the trial court
upon remand to review materials and redact or separate any portion of the documents
which might contain personally identifiable information in violation of FERPA.); Doe v.
Rollins Coll., 2019 WL 11703979 at *5 (M.D. Fla.) (ordering that records be produced
in redacted form because FERPA does not prohibit the release of records so long as a
student’s personally identifiable information is redacted).
24
construed, as courts generally have when considering its scope, and that even
25
characteristics.” The regulation and this Court’s reading of it have thus
Turning to the case before us, it is not this Court’s role to review the
investigative file at issue and determine which documents, if any, are education
records protected by FERPA and therefore arguably exempt from disclosure or,
cursory review of the index the University belatedly provided reveals that a
raising serious questions about the University’s decision to wholly deny the
open records request for all documents in the investigative file when some
for other documents that do specifically mention students, many of those also
are not likely education records under the narrow reading of FERPA adopted by
most courts.
26
even education records are generally subject to production in redacted form.
On remand, the University must fulfill its statutory obligations under the ORA
so that The Kernel has sufficient information to challenge any FERPA claims,
and the trial court can then rule as to any documents that remain in dispute.
We note that the University argues that the entire investigative file
because the University reasonably believes that The Kernel knows the two
student to whom the education record relates.” 34 C.F.R. § 99.3(g). This focus
on whether anyone at The Kernel knows the Jane Does’ identities is immaterial
at this point, however, because the first consideration is which, if any, of the
documents exist that constitute education records, then those records can be
that could lead The Kernel to identifying the Jane Does. To the extent the trial
court concludes 34 C.F.R. § 99.3(g) may apply in this case, then some fact
the Jane Does’ identities should have on the University’s ORA production
education records.
27
III. The KRS 61.878(1)(a) Privacy Exemption
Investigative File contains education records under FERPA, the Jane Does’
constitutional privacy rights still prohibit disclosure of any part of the 470-page
file. The University relies on federal caselaw characterizing the intimate details
right to privacy. See, e.g., Bloch v. Ribar, 156 F.3d 673 (6th Cir. 1998)
identity was already known to the public due to newspaper coverage). Further,
the University asserts that while redacting names and basic identifiers is
withheld under this exemption, “[w]e must balance the interest in personal
privacy the General Assembly meant to protect, on the one hand, against, on
the other, the public interest in disclosure.” New Era, 415 S.W.3d at 82.
In New Era, id. at 78, the Kentucky New Era, a newspaper, filed an open
records request seeking copies of certain arrest citations and police incident
reports from January 1 through August 31, 2009, out of concern that the
28
Hopkinsville Police Department might be responding inconsistently to similar
proceedings in circuit court, New Era received redacted copies of all requested
law enforcement records. The records contained the names of the individuals
involved but their social security numbers, driver’s license numbers, home
addresses and telephone numbers were removed. Id. at 80. New Era sought
discretionary review for the Court to consider whether the Court of Appeals
misapplied the ORA in upholding the city’s redactions of the addresses, phone
numbers, social security numbers, and driver’s license numbers of the victims,
29
recognized and protected, it cannot be the basis for wholesale shielding of
public records.
In New Era, the Court reasoned that “where the disclosure of certain
conduct, we have held that the citizen’s privacy interest must yield.” Id. at 86.
For cases where the public interest is more attenuated, the disclosure of
private information may not be warranted. Id. Ultimately the Court concluded
that the release of the additional requested information such as the individuals’
Board of Examiners, 826 S.W.2d at 328, courts must also consider whether a
say that disclosure of some or even all of the Harwood Investigative File would
30
must balance that interest against the strong public interest in knowing how
assaulted. We agree with the University that protection of the two graduate
students’ privacy interests will entail redaction of more than simply names and
addresses. The Jane Does were two females in a very small, male-dominated
graduate work, names of their advisors, or the years or locations of their sexual
make its specific privacy interest exemption claims as to the specific requested
documents and propose redactions. The trial court can then consider whether
Finally, we consider the primary reason the University stated in its April
11, 2016 response as grounds for withholding the entire Harwood Investigative
File, i.e., the contents were not subject to disclosure because they were all
31
(j) Preliminary recommendations, and preliminary memoranda in
which opinions are expressed or policies formulated or
recommended[.]
KRS 61.878(1)(i) and (j). The University contends that it took final action on
the Jane Does’ complaints when it accepted Harwood’s resignation and entered
into the separation agreement but all records that preceded that event were
S.W.2d 373, 374 (Ky. 1992), the University of Kentucky received a complaint
from the National Collegiate Athletic Association (NCAA) regarding alleged rules
the University which was sent to the NCAA. Id. at 375. The response
KRS 61.878(1)(i) and (j).14 Id. at 377. This Court reasoned that “[t]he Response
signed by the University’s president and submitted to the NCAA constituted the
final result of an extensive investigation.” Id. at 378. The Court also held that
“investigative materials that were once preliminary in nature lose their exempt
14 The ORA has been amended since the Courier-Journal opinion was rendered.
At the time of the opinion, these exemptions were contained in KRS 61.878(1)(g) and
(h). The language of the exemptions is identical.
32
status once they are adopted by the agency as part of its action.” Id.
Here, the University, through its Office of Institutional Equity and Equal
sent to Harwood and the Jane Does. The University concedes that it took final
and entered into a separation agreement with him, but it disputes that
documents in the investigative file lost their preliminary status when Harwood
resigned.
The University correctly points out that nothing in KRS 61.878(1)(i) and
(j) states that preliminary materials ever lose their preliminary status yet the
the statute.15 However, “when the General Assembly revises and reenacts a
statute . . . it ‘is well aware of the interpretation of the existing statute and has
adopted that interpretation unless the new law contains language to the
(citing Butler v. Groce, 880 S.W.2d 547, 549 (Ky. 1994)). The Courier-Journal
opinion was rendered in 1992. The General Assembly revised and reenacted
the ORA in 1994, 2005, 2013 and 2018. Despite these numerous
15 The position taken by the Court regarding preliminary documents had been
adopted by the Court of Appeals years before. See, e.g., City of Louisville v. Courier-
Journal & Louisville Times, 637 S.W.2d 658 (Ky. App. 1982); Ky. State Bd. of Med.
Licensure v. Courier-Journal & Louisville Times, 663 S.W.2d 953 (Ky. App. 1983).
33
opportunities to revise the statute to address this Court’s interpretation of the
and reenactment, the language of KRS 61.878(1)(i) and (j) has remained exactly
the same. Further, the alleged “narrow construction” of the exception adopted
University, this fact does not render the investigative file a collection of “forever
pertaining to local police officers. One of the officers who was the subject of a
the Owensboro City Commission. Id. When the trial court ordered that a
Palmer appealed. Id. at 594-95. The Court of Appeals held, correctly in our
at 597.
action. These parts of the Harwood Investigative File that were once
preliminary in nature lost that exempt status when the University agreed to
34
entering into a separation agreement. Courier-Journal, 830 S.W.2d at 378. The
these proceedings are thus not applicable and should not be considered on
remand.
CONCLUSION
The Open Records Act encourages the “free and open examination of
find The Kernel’s ORA requests burdensome and intrusive or even ill-advised
but the University is not authorized to decide what public records must be
disclosed and what records can lawfully be withheld. Those decisions are
ultimately for the courts within the parameters of the ORA, and to facilitate
those decisions the University must first fulfill its obligations to the public
under the statute and this Court’s ORA precedent. We trust that the
University will do so on remand and the trial court can proceed to a proper
we affirm the Court of Appeals and remand this matter to Fayette Circuit Court
35
COUNSEL FOR APPELLANT:
William E. Thro
General Counsel
University of Kentucky
36
COUNSEL FOR AMICI CURIAE,
THE KENTUCKY PRESS
ASSOCIATION, NEWS LEADERS ASSOCIATION,
REPORTERS COMMITTEE FOR FREEDOM
OF THE PRESS, SOCIETY OF
PROFESSIONAL JOURNALISTS, AND STUDENT
PRESS LAW CENTER:
37