Typing Guides

PART 1
1.0 TYPING GUIDES

When typing your work, it is very important that the finished report reflects a scholarly output. Erasures,
strikeovers, crossovers and insertions are not permitted in research works. With the use of computers,
all errors in the typed draft should be automatically corrected. But it will always be wise to have your
entire work reviewed, edited and proofread by a competent adviser.
In writing your report, here are a few basic rules to follow when you are using a computer.
1. Use only quality bond paper. 8 ½’’ x 11’’ , and preferably substance 13 to 16 bond(by weight)
2. Lighter paper could be used for succeeding copies in case you will need additional drafts;
3. Use only one side of the paper for typing.
4. Use large type (pica) letters and black to medium black ink for your texts;
5. In case some letters or symbols are unavailable in your computer, they should be carefully hand-
written and inserted in your work using black ink;
6. Your report’s margins(but not necessarily visible) should follow these spacing’s , You could set
these margins in the “page setup” before starting your work.
1”
1”
1.5”
1”
7. The textual materials of your work should be typed double-spaced, expect for every long lists of
items/materials which you could typed single spaced;
8. As much as possible do not divide words at the end of the lines. However, a few run-over spaces
could be accepted;
9. Direct quotations of at most three typewritten lines are usually enclosed in quotation marks.
Quotations of more than three lines must be separated from the text and indented about four
spaces from both the left and the right-hand margins of the pages and typed single-space;
10. Type postscripts after the last word of your sentence. When you have to mention several
references in a sentence, place their superscript instead after each name reference.
For general formatting, use 1.5 spacing with an extra space of 12 pt (before and after)
between paragraphs. Justify the paragraphs. If you’re printing your plan, use a nice serif
font like Garamond or Baskerville. If your plan will mostly be read on a computer screen, go
with a sans serif font like Verdana or Arial.
For font size, 10 to 12 point is usually ideal and readable by most people. If you need to
reduce the font size to make your plan shorter, then you should be cutting content, not
adjusting the font size.
2.0 STEPS IN WRITING YOUR STUDY
The following steps dictate the different levels of your research activities:
2.1 Your First Draft
In this level, a psychological enumeration is needed. This means, you write your
report directly and continuously, the same way you try to express your thoughts
orally. The flow of y our work’s ideas will be more important than your final choice
of wordings in this particular step. So, if you are not sure of the exact word, phrase
or sentence/quotation you will need, you may use a temporary word, phrase or
sentence/quotation and mark it so it will be easy for you to notice later on.
2.2 Revisions/Additions/Insertions
This step involves reconciling your outline with your draft, filling up blank spaces,
choosing the final words in your sentences, checking for continuity of flow of
thought, clearing up unclear sentences, simplifying complex sentences and
presentations, and checking and correcting spellings, grammar and punctuations.
This step also includes additions of new and important items previously left
before, but be sure not to make your final report too voluminous. Always insist on
quality contents.
2.3 Your Final Editing
This step concerns a detailed checking of your work’s inter-relationships of

thought:
a. Is your work idea smoothly prepared?

b. Are your transitions to succeeding topics and chapters well-worded?
c. Does the body of your work contain all the needed important items?
d. Is your conclusion in line with your objective/s, and does it blend with your
texts?
e. Are all your sentences fully developed?
This final step presents your work in its completed form. After this, there is just
one work remaining.
2.4 Proofreading
Proofreading is reading neither sentence-by-sentence, nor word-by-word, but
letter-by-letter”. You will need an “eagle’s eye” to be able to see the most minute
errors in your work. As the main author of your work, there is always the danger
that simple mistakes and typing errors will not be noticed. So it is always advisable
to ask a friend or a professional to proofread your work.
As much as possible, your final draft should be checked against the original texts,
notes, tables and figures, computations, and most important of all, page numbers
to guarantee accuracy of your work.

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PART 1

1.0 TYPING GUIDES

2.3 Your Final Editing

This step concerns a detailed checking of your work’s inter-relationships of

a. Is your work idea smoothly prepared?

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