AIRPORTS AUTHORITY OF INDIA

RAJKOT AIRPORT

Quotation document for the work of “Organizing function through

Event Management Agency, Sabka Saath Sabka Vikas
Sammelan at BEDI APMC Market Yard, Rajkot.”

Notice Inviting Quotation

(This NIQ contains 15 pages Serially numbered)

-sd-
Basab Kanti Das
Airport Director
A.A.I., C.A. Rajkot.

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 AIRPORTS AUTHORITY OF INDIA
RAJKOT AIRPORT

Date: 08/06/2017
Notice inviting quotation for the work of “Organizing function through Event
Management Agency, Sabka Saath Sabka Vikas Sammelan at BEDI APMC Market
Yard, Rajkot.”

Sealed item rate quotations are invited by Airports Authority of India, Rajkot Airport, Rajkot
– 360006 by Airport Director on behalf of Chairman, AAI under two bid systems from firms
who have successfully carried out at least two similar works during the last five years for the
for the works of “Organizing function through Event Management Agency, Sabka Saath
Sabka Vikas Sammelan at BEDI APMC Market Yard, Rajkot.” scheduled probably on 17th
of June’2017 at Rajkot District, with an estimated cost of Rs. 15.00 Lacs & period of
completion of 07 [Seven] days. Quotation will be issued/downloaded (from
www.aai.aero) to the eligible applicants from 08/06/2017 to 10/06/2017. Similar work
means a major public event such as foundation stone laying/inauguration etc. attended by
Union Cabinet Minister/Chief Minister or equivalent events with a considerable gathering.

The main scope of work covers providing and establishing a main stage of size 120 sq.
mtr.(approx.) to accommodate 12 VIPs/VVIPs, Auxiliary Stage of 120 sq. mtr.(approx.) for
performing local art forms, false ceiling with cloth/equivalent for a pandal of size 2500 sq.
mtr.(approx.) to accommodate minimum 3000 guests in the hall along with associated
facilities as given below.

1. Power/DG Set 8. Snacks/refreshments/etc

2. Lights 9. VIP/VVIP rooms
3. Air-Cooler 10. Backdrops cloth/high quality degradable
4. Air Conditioners 11. Brochure/Aarti/Arches/etc.
5. Live Streaming 12. LED wall to display video
6. Chairs 13. Cultural programs
7. Portable Toilets 14. Management of parking, security, cleaning etc.

Quotation form will be issued to those firms who produce certificate from clients of having
satisfactory completed two similar works during last five year ending on last date of
submission of application.
The quotation shall be submitted in two separate sealed envelopes, one for the
Technical Bid [as per Annexure ‘A’ & ‘A1’ enclosed] and one for the Financial Bid [Annexure
C] which should be clearly super scribed on the envelops. Both sealed envelopes ‘I’ & ‘II’
should be kept in another separate envelope.
The quotation bids duly filled in all respect enclosing necessary documents shall be
addressed to “Airport Director, AAI, Rajkot Airport” so as to reach on or before 15:30 Hrs on
10/06/2017 or the quotation may be dropped in Tender box placed at office of Airport

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Director, AAI, Rajkot Airport. Last date of receipt of application for issue of Quotation
documents shall be 10/06/2017 before 11:00 hrs.
The technical bid will be opened at 16.00 Hrs on 10/06/2017 by AAI officials in the presence
of bidder who may wish to be present, either by themselves or through their authorized
representatives. The financial bids to technically qualified bidders shall be opened at 17:00
hrs on 10/06/2017 in the office of AAI, at Rajkot Airport in the presence of technically
qualified bidders who may wish to be present either by themselves or through their
authorized representatives.

The technically qualified bidders will be intimated through phone/email.

Last date for receipt of Quotation : up to 15.30 hrs on 10/06/2017
Date of Opening of Technical Bid : at 16.00 hrs on 10/06/2017
Date of Opening of Financial Bid : at 17.00 hrs on 10/06/2017

1. Quotation shall be submitted on official quotation form only. If submitted in any other
form the same shall be rejected.
2. No paper shall be detached from the quotation.
3. The name and address of the bidder shall be clearly written in the space provided and
no overwriting, correction, insertion shall be permitted in any part of the quotation
unless duly countersigned by bidder. The quotation should be filled in and submitted
strictly in accordance with the instruction laid down herein: otherwise the quotation is
liable to be rejected.
4. The quotation is liable to be rejected if complete information is not given therein; or if
the particulars and date [if any] asked for in the schedule to the quotation are not filled
in shall be liable for rejection. Rate for all items should be quoted.
5. The quotation must be Address to the “Airport Director, AAI, Rajkot Airport, Rajkot-
360006” and should be deposited in the tender box on or before 10/06/2017 at 15.30
hrs. the quotation bids received after the due date of 10/06/2017 at 15.30 hrs will not
be accepted and considered. The technical bid will be opened by AAI officials on
10/06/2017 at 16.00 Hrs at the AAI office at Rajkot Airport in the presence of bidders
who may wish to be present either by themselves or through their authorized
representatives.
6. AAI shall in no way to be responsible for any default with regard to any statutory
obligation and the vender/contractor will indemnify AAI in case to any damage or
liability, which may arise on account of action of any reason.
7. Bidder must have successfully carried out at least two event attended by VVIPs like
union minister/chief minister or equivalent events with a considerable gathering etc.
during the last five years for which the bidders shall submit a client certificate of such
event conducted as proof along with technical bid in Envelope I
8. Quotation shall be accompanied by the relevant documents including “A list of
organizations where the agency has currently provided/has rendered the similar
services” which shall be submitted in Annexure-A

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9. The full & final payment shall be made after providing the necessary services based on
certification by the concerned department after deducting amount towards
shortcomings, if any.
10. The service provider shall ensure that he himself or his authorized representative is
available for any negotiation or discussion at the venue / Rajkot Airport free of cost.
11. The offer will be valid for the above said service for a period of 10 days as incorporated
in the tender document. This should be strictly adhered to.
12. The schedule of items/service is required as per Annexure-C and the evaluation of bid
will be on the basis of total bid value. The rate quoted shall be inclusive of loading,
unloading, transportation, all taxes and duties and insurance charges as applicable as on
date. Nothing extra will be paid to the agency in this regard.
13. The rates quoted should be inclusive all taxes like service tax, vat etc on FIRM & FIXED
basis.
14. Items wise price may be quoted at Annexure-C only for the services mentioned at
Annexure-C. The required services are to be provided probably on 17th of June’2017 or
any nearby date.
15. The work order shall be issued on behalf of Airport Director, AAI and service shall be
arranged by the agency.
16. The agency should be registered with VAT, Income Tax, Service Tax authorities etc. and
to enclose the copies of the relevant certificate along with the technical bids.
17. Final stage with all installations [hanger, stage, carpeting, backdrop, chairs, speakers,
podium with mike, lightings, side wings and all banners, plaque, green room should be
ready at least 18 hours before the function, failing which penalty will be imposed as
decided by the Authority. The decision of Airport Director, AAI regard will be final and
binding on the agency.
18. AAI reserves the right to amend, modify or to reduce the scope of work for which rate
shall be worked out on pro rate basis for items available in the schedule and market rate
for extra items. AAI can delete any items from the scope work as per the site
requirement for which no extra claim will be entertained.
19. AAI reserves the right to accept or reject any or all application without assigning any
reason.
20. If there is any change in program date, the same shall be intimated to agency well in
advance.
21. If at any stage, any information/documents submitted by the applicant are found to be
false, the agency shall be liable for debarment from tendering AAI, apart from taking any
other appropriated/legal action.
22. For any clarification contact the “Airport Director, AAI, Rajkot Airport, Rajkot – 360 006.”
Contact No: 0281 – 2451849, 94272 07439. Mail Id: [email protected]

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23. Special Conditions
1) Before quoting the rates of the items, the bidders are advised to visit the site i.e.
BEDI APMC Market Yard, Rajkot District or visit similar site for any clarification or
details required by them. Failing to do so will not absolve them of their responsibility
to undertake the work as per terms and conditions of AAI.
2) The site shall be handed over to the lowest bidder in phases before 3 (three) days
prior to the event i.e. 1st phase for false ceiling, 2nd phase for stage preparation, 3rd
phase for rehearsal, the bidder shall keep sufficient manpower to complete the task
within this given span of time.
3) Rate shall include loading, unloading, transportation charges, insurance charges,
charges, cleaning charges for obtaining mandatory clearance certificates/ licenses, all
type of taxes, payment shall be made for the actual works, items executed only.
4) Extra care should be taken for stability of erecting structures like ancillary welcome
gate, welcome board, flex boards, banners, hording etc. against heavy wind which
cause safety hazards particularly in the event of rain.
5) Safety precautions shall be taken against electrical short circuiting, fire hazard etc.
during function.
6) After the function having concluded in all respects, the area has to be made neat and
clean as it was.
7) Debris to be disposed off, pot holes caused by the ancillary welcome gate erection,
welcome board, etc to be made good as original i/c removal of waste generated due
to Decorations, food supply, etc.
8) Airport Authority of India reserves the right to curtail the scope of work during
execution of the work as per requirement
9) The quantities mentioned are subjected to change without any specific time limit and
not extra claim shall be entertained.
10) Any extra items if required are to be provided. The rate shall be fixed based on
prevailing market rate supported with actual cash vouchers plus 15% contractor’s
profit.
11) All necessary permissions required from the local authorities, police, fire department,
etc are to be arranged by the event manager.
12) The agency will be eligible for payment only when the whole event is managed
completely in satisfactory condition. Partial completion of event by agency shall not
be eligible for any payment.
13) The firm shall setup a site control room for co-ordination and should work for 24 hrs
with adequate man power till event to complete.
14) The firm should be ready for deliver the specified items within a notice period of 12
hours.
15) All arrangements shall be done 3 hours before stipulated time of function.
16) A proper rehearsal shall be arranged as per the direction of Airport Director, AAI,
Rajkot.

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24. Envelop ‘I’ shall contain.
i. Annexure ‘A’ –Technical Bid Containing Credentials, etc as mentioned above in
relevant paras.
ii. Annexure ‘A1’ –Unconditional Undertaking by the bidder

25. Envelop ‘II’ shall contain.

Annexure ‘C’ –duly priced schedule of quantity for all items both in words and figures,
properly signed & sealed, the correction if any duly authenticated.
26. Envelop ‘I & II’ should be put in a separate envelope and super scribed “Quotation for
the works “Organizing function through Event Management agency, Sabka
Saath Sabka Vikas Sammelan at BEDI APMC Market Yard, Rajkot.”

Airport Director
AAI, CA Rajkot.

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 Annexure ‘A’ [To be submitted in Envelope ‘I’]

TECHNICAL BID

Name of the agency…………………………………………………………………………

Name of the authorized person [who sign on the quotation document]

……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
……………………………

Address of the agency…………………………………………………………………….

………………………………………………………………………………………………….

Phone No……………………[Mob]…………………………. [Fax]………………………

Eligibility criteria selection:

SI
Particulars Proof required
No
List of Events conducted including list
of organizations [minimum two
Copies of the work orders
events attended by Union
and client’s completion
1 Ministers/Chief Ministers or
certificate should be
equivalent events with a considerable
attached.
gathering etc during the Last five
years

Registration No…..
Registration with service tax
2 ………. validity up to
department [should be registered]
………………

Registration with income tax Copy of the PAN Card

3 PAN No…………..
department Income Tax Authorities

4 GST/TAN/VAT Registration No

Name of the Authorized signatory :

Name of the company/firm with seal :
Contact No :

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Important instruction for the bidder:-

a. The bidder should submit at least two completion certificates from client for conducting
Union Minister/Chief Minister or equivalent events with a considerable gathering to
support along with date of completion.
b. Hanger and stage with all the installations [carpeting, backdrop, chairs, speakers,
podium with mike, lightings, side wings and all banners, plaque, green room] should be
ready on or before 18 hrs of the program date except for flowers decoration etc which
shall be complete latest by 3 hrs before the function time.
c. A mock drill with full arrangement will be conducted by AAI 24 hrs before the function.
d. All Government approval required for conducting such function to be obtained by the
successful bidder within his quoted rate. No extra claim will be entertained in this regard.
Note:

a. The date of the event will be informed in the award letter.

b. Event Management firm shall depute technically qualified executives to co-ordinate
the job with AAI team
c. For items mentioned in SOQ, the bidders must ensure the required quality, materials,
dimensions & other parameters and quote accordingly. In case if any items are
not quoted, rate for the same shall be considered as ZERO and the item
shall be executed as per quotation condition at NIL Cost. No payment, claims
for such items shall be entertained.
d. All the major items like chairs, teapot, lunch menu & food packet, bouquet, stage
flower arrangement etc. sample to be got approved before whole quantity supply.

Contractor’s signature Airport Director, AAI, Rajkot Airport

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 ANNEXURE - AI
ACCEPTANCE LETTER
(TO BE SUBMITTED IN “Envelope I”)
To

Airport Director
Airports Authority of India,
Rajkot Airport,
Rajkot – 360 006
Contact No. 0281 -2451849.
Mo: 94272 07439.

Sir,
ACCEPTANCE OF AAI’S QUOTATION CONDITIONS

1. The quotation documents for the work "Organizing function through Event
Management agency, Sabka Saath Sabka Vikaas Sammelan at BEDI APMC
Market Yard, Rajkot.” have been issued to me/us by Airports Authority of India.
And I/we hereby certify that I/we have read the entire terms and conditions of the
Quotation documents made available to me. I shall abide by the conditions/clauses
contained therein.

2. I/We hereby unconditionally accept(s) the quotation conditions of AAI’s

quotation documents in its entirety for the above work.

3. The contents of quotation Documents have been noted wherein it is clarified that
after unconditionally accepting the quotation conditions in its entirety, it is not
permissible to put any remarks/conditions(except unconditional rebate on
quoted rates, if any,) in quotation, enclosed in “Cover B” and the same has been
followed in the present case. In case, this provisions of the quotation if found
violated after opening “Cover B”, I/We agree that the Quotation shall be
rejected.

Yours Faithfully

Date: __/06/2017 (Signature of the Bidder)

With rubber stamp

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 Annexure ‘B’

The picture of function hall / shed for guidance at AMPC Market Yard, BEDI
measuring approx 65 mtr x 50 mtr total built up area.

Stage shall be kept at farther end. The welcome gate to be fixed in the front side.
The width of floor of center portion is 12 mtrs. The toran to be provided on the
gate. The barricading all around and other food serving hall etc. as detailed in SOQ
to be done.

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 Schedule of Quantities Annexure "C" (to be submitted in Envelope II)

Name of Work : Organizing function through event management agency, Sabka Saath Sabka Vikas Sammelan at BEDI APMC Market Yard, Rajkot.

Rate
SI No Brief Details of Agreement Quantity Unit Amount [Rs]
In Figures In Words
1 Providing and fixing of decorative false ceiling at a height of 6 mtr (approx.) with white cloth or
equivalent for an approximate area 2500 sq. mtr. in the "existing shed" of APMC Market Yard at
BEDI, Rajkot. The rates shall be inclusive of all accessories like side covers, clading of steel supporting
structure of 6 m height with 75 cm width of 28 nos. with white cloth at both sides, floor carpets upto
1 Job
660.00 sq. mtr, tools, fixing accessories, labours including any misc. items etc. complete as per
directions of AAI. (The picture of function hall / shed is attached for guidance as per annexure 'B')
(Shed shall be provided free of cost)

2 Providing and fixing stage platform of suitable size, having approx. 120.00 sq.mtr area (suiting to the
site conditions) with height of about 2 mtr. The stage to be madeup of wooden platform with steel
structure including, necessary steps and one side ramp with hand rail at both side of stage, decorative
ceiling, side and back covers to the stage with rain protection arrangement upto 6 mtr. height, red
carpet on platform and at least 10 nos. teapot with flower vase. The rate is including all stage 1 Job
arrangement, labours, tools and any misc items etc complete as per directions of AAI. The stage
should be structurally sound and necessary approval from security agencies/State PWD/RMC Fire deptt.
shall be obtained as required before the function by the agency.

3 Providing and fixing stage platform of suitable size, having approx. 120 sq.mtr area(suiting to the site
conditions) upto a height of 1.5 m. The stage to be made up of wooden platform with steel structure
including necessary steps red carpet on platform including all labours, tools and any misc items etc
1 Job
complete as per the directions of AAI. The stage should be structurally sound and necessary approval
from security agencies/State PWD /RMC Fire deptt. shall be obtained as required before the function
by the agency.
4 Providing & Placing in position Maharaja chairs with long continous table at the stage with proper
decorative cloth covering complete all as per directions of AAI. 12 Nos

5 Providing and keeping in position VIP chairs or Sofas with sitting capacity for 50 persons with cushion
and tie back in the front row to be segregated and arranged accordingly as per directions of AAI. 1 Job

6 Providing and keeping in position plastic moulded chairs with or without arm and white cloth cover of
preferably same colour inside the pandal for officials, media persons, prominent social workers and
other dignitaries of social importance etc. as per directions of AAI. Area to be segregated and arranged 150 Nos
accordingly.

Signature of Contractor
With date and seal Signature of Airport Director, AAI, Rajkot Airport
 Rate
SI No Brief Details of Agreement Quantity Unit Amount [Rs]
In Figures In Words
7 Providing and keeping in position plastic moulded chairs with or without arm of preferably same colour
inside the pandal for public etc. as per directions of AAI. Area to be segregated and arranged 3000 Nos
accordingly.
8 Flower arrangements for the front line of the stage platform with combination of artificial and natural
flowers as per the directions of AAI. 12 Mtr

9 Provision of natural Bouquets for facilitation as per the directions of AAI. 12 Nos
10 Providing and Fixing of Toran with artificial flowers (continous lenght) or Flags(in 3 mtr distance with
stand) or Paper Decoration(continous length) on sides of path ways to the Auditorium from the road
1 Job
upto both sides of 350 mtr long road as per the directions of AAI.

11 Providing and Fixing of Toran(SAAR)/ over the entrance of the Auditorium in vertical dropings with 20
cm interval for 12 mtrs. Width with droping depth of 1 to 3 mtrs. as per directions of AAI. 1 Job

12 Arranging program compere(male & female pair) having knowledge in Gujarati, Hindi and English etc
including preparation of script approved by AAI and a rehearsal to be performed before the function 1 pair
etc. as per the directions of AAI.
13 Providing light and high quality sound arrangement with adequate watt; sound system including sound
mixer, cordless mike (4 nos), podium 2 nos (1 for guests and other for comparring with mike), stand
mike (4 nos), lapel mike (2 nos), adequate no. of mikes for musical instruments / troops, LED display
1 Job
i/c power supply extension codes for exclusive viewing dignitaries sitting on the dais, (i/c tube lights if
required), etc. as per the directions of AAI.

14 Providing and fixing back drop using digital printed cloth including printing logo/designs and lettering
etc. [matter will be given by AAI] with required frame work approximate area of 50 sq.mtr in suitable 1 Job
size suiting to the site as per the directions of AAI.
15 Providing and fixing LED/plasma display system at left and right of the stage of size 12' x 10' which can
display videos and live event, including platform/support at various locations as directed by AAI. 6 Nos

16 Providing paper cum cloth badges of required size and shape with logo, lettering etc as per the
directions of AAI.

i) High Quality for VVIP 12 Nos

ii) Good Quality for officials 50 Nos
iii) Medium quality for invitees/volunteers 100 Nos
17 Side wings made of high quality material printing with hanging arrangement etc with approved script of
size 4 sq. mtr.(approx.) as per directions of AAI. 10 Nos

18 Making video coverage using 2 number of HD cameras i/c live streaming to the LED/LCD video walls,
minimum 2 hours [after necessary editing] and supplying of soft copy in 10 nos CD's/Pen Drive as per 1 Job
directions of AAI.

Signature of Contractor
With date and seal Signature of Airport Director, AAI, Rajkot Airport
 Rate
SI No Brief Details of Agreement Quantity Unit Amount [Rs]
In Figures In Words
19 Making digital album and photographs(min. 200 of 3 Mb) with CD/Pen Drive of suitable size for the
function day as per directions of AAI. 1 Job

20 Providing and placing in position of podium for addressing the gathering with front branding of AAI
logo as per the directions of AAI. 2 Nos

21 Arranging ethenic traditional drums [with minimum 10 persons troop] as per Gujarat tradition and as
per the directions of AAI. 1 Job

22 Arranging of any of 3 given forms as per AAI traditional folk art forms of Gujarat especially from
Saurashtra region fusion dance like Garba, Talvar Dance, Padhar, Dhamaal Nritya, Manigaro, Tippani
Raas etc for reception possession as directed by the AAI. Note: The min. number of dance performers 1 Job
shall be as per instruction by AAI.
23 Arranging local cultural programme of duration min. 10 minutes on stage engaging local art groups in
consultation with AAI. 1 Job

24 Providing name plates as required for the stage with suitable material as per the directions of AAI.
12 Nos

25 Arranging Aarti with at least 30 nos of hosters in traditional colourful / garba dance dresses with
polished braze plate [Thaal/Thali] and cut flowers [at least 2 colours] of offer traditional welcome to
VVIPs/VIPs as directed by the AAI. 1 Job

26 Providing and exhibiting at indoor/outdoor digital printed cloth banners with size of 3 to 4 sq.
mtr.(approx.) [20 nos] including frame [as required] etc [matter will be given by AAI] at various
65 Sq mtr
locations as per the directions of AAI.

27 Provision of a portable vehicle mounted wash room including taps, basins and toilets for ladies & gents
i/c filled water tanks of sufficient capacity as directed by the AAI. 2 set

28 Provision of standby power unit like DG sets min. capacity of 50 KVA including diesel, wiring upto
required sites in the shed and barricading the same etc. all as directed by AAI. 1 Job

29 Provision of Barricades at different locations whereever required with height of 4 ft. to guide / restrict
the movement of public near auditorium / food counters and for necessary security for the VIP i/c its
400 Mtr
supports covered with clothes etc as directed by the AAI.

30 Provision of singages / information placards of size 0.20sq. mtr.(approx.) for entry and exit, Press and
Media, VIP and Invitees and car parking area etc, with hard board having neatly printed text, properly 15 Each
supported by balli/reepers as per the directions of AAI.
31 Provision of Traditional Lamp, Oil, Wicks, Camphor, Candles, Match Box and Tray during the function at
appropriate time as per the directions of AAI. 1 Job

Signature of Contractor
With date and seal Signature of Airport Director, AAI, Rajkot Airport
 Rate
SI No Brief Details of Agreement Quantity Unit Amount [Rs]
In Figures In Words
32 Providing WELCOME ARCH (decorative gate) of size 5.0 mtr. [approx.] width and of 5 mtr to 6 mtr
[approx.] height with steel frame ensuring structural stability withstanding heavy wind expected during
monsoon, cladded with elegant looking clothes, including provision of text, logos, pictures etc on the
same [text will be given by AAI] etc to be installed on the both sides at various location as per site 2 Job
condition at the entrance of central hall covering the balance area with decorations i/c obtaining
permission from local authorities, etc. as per the directions of AAI.

33 Providing WELCOME BOARD of size 50.0 sq mtr [approx.] over the existing concrete gate of the APMC
Market with steel frame ensuring structural stability withstanding heavy wind expected during
monsoon, cladded with elegant looking clothes, including provision of text, logos, pictures etc on the 1 Job
same [text will be given by AAI] etc as per the directions of AAI.

34 Arrangement for platform for the press/media/video of size 5 sq. mtr.(approx.) as per the directions of
AAI. 2 Job

35 Arrangement for cool air throw for stage by Tower / Spot AC of 4 Ton Capacity for main stage as per
the directions of AAI [air throw to be adequately available at the middle of stage]. 2 Nos

36 Arrangement of air coolers of capacity min. 10000 CFM i/c filling the water for the hanger/auditorium
at different location as per the directions of AAI. 20 Nos

37 Providing high tea in a packed envelop containing cashew nut, Badam [each 25gm], Choco and Butter
Cookies [1each], Veg. Sandwich, One Veg. Cutlet with sauce, tissue papers including tea/coffee 50 Nos
complete as per the directions of AAI.
38 Supply of vehicle entry pass with AAI emblem etc in high GSM paper of suitable size as per the
directions of AAI. 50 Nos

39 Providing facilities for press conference prior and after the event as per the directions of AAI.
1 Job

40 Provide traffic and security personel and servicing to VIP guest as direction of AAI. 20 Nos
41 Providing Quality Gujarati(kathiyavadi) lunch in disposable plates and glasses of good quality, etc as
per the menu with minimum 10 items and as per the direction of AAI. 3000 Nos

42 Providing wooden / steel tables with hygienic table top covers for food counters for serving lunch in a
separate existing hall for approx. 3000 persons as per direction of AAI. 10 Set

43 Providing Hi-Tea /Lunch Arrangement of 3 star standard for VIPs. Menu should be decided in
consultation with AAI. 200 Nos

44 Providing hot black tea, lemon tea & hot water for the VVIP on the stage/VIP room as per requirement
[150ml] as per the directions of AAI. 50 Nos

45 Providing branded mineral water 200 ml bottles for the guests as per the directions of AAI.
400 Nos

Signature of Contractor
With date and seal Signature of Airport Director, AAI, Rajkot Airport
 Rate
SI No Brief Details of Agreement Quantity Unit Amount [Rs]
In Figures In Words
46 Providing cooled mineral water in 20 ltr. Cassarolls i/c stand for keeping the same with proper table top
cover for the guests as per the directions of AAI. 100 Nos

47 Providing uniformed stewards for serving bottle / glass drinking water to the audience i/c collection of
empty bottle / glasses as per the directions of AAI. 10 Persons

48 Supply of good quality 150ml, 3500 nos bio degradable disposable glass for drinking water as per the
directions of AAI. 1 Job

49 Providing and Fixing Hall/Areas Branding Panels 2 sq. mtr.(approx.) as per the directions of AAI.
(Matter to be printed shall be provided by AAI.) 20 Nos

50 Providing and Fixing Hall/Areas Branding Panels 15 sq. mtr.(approx.) as per the directions of AAI.
(Matter to be printed shall be provided by AAI.) 2 Nos

51 Providing and Fixing Hall/Areas Branding Panels 1 sq. mtr.(approx.) as per the directions of
AAI.(Matter to be printed shall be provided by AAI.) 56 Nos

52 Providing shamiyana/counters for placing drinking water and for medical counter, wireless, bomb
squad etc as per the directions of AAI. 3 Nos

53 Obtaining full cover insurance for the event i/c participants against fire, accident and any other
eventualities for a gathering of approx 3000 persons from a reputed insurance company as per 1 Job
direction of AAI.
54 Removal of all debris and making the venue as good as originally handed over after completion of the
event i/c disposal of same to a authorized dumping ground upto the satisfaction of AMPC / AAI. 1 Job

Total amount inclusive of taxes, duties, etc.

Total Amount in Words:

Note
Amount should be quoted inclusive of all taxes and all other charges, if any.
The printout of each page shall be taken and duly filled with rates in a legible manner with signature & seal and to be submitted at the office of the Airport Director by 10th June, 2017 15:30 hrs.

Signature of Contractor
With date and seal Signature of Airport Director, AAI, Rajkot Airport