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    Emsp 7 Legal Compliance Evaluation

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    This document outlines Delta Beverages Kwekwe Maltings' procedure for ensuring legal compliance evaluation. It establishes responsibilities for periodically identifying, auditing, and evaluating compliance with applicable environmental legislation, regulations, and policies. The Quality Control Manager is responsible for maintaining a legal compliance register, developing an annual audit schedule, and distributing audit reports. Heads of departments must conduct self-assessments, report non-compliances, and implement corrective actions to address any issues identified during audits.

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    Emsp 7 Legal Compliance Evaluation

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    147 views4 pages
    This document outlines Delta Beverages Kwekwe Maltings' procedure for ensuring legal compliance evaluation. It establishes responsibilities for periodically identifying, auditing, and evaluating compliance with applicable environmental legislation, regulations, and policies. The Quality Control Manager is responsible for maintaining a legal compliance register, developing an annual audit schedule, and distributing audit reports. Heads of departments must conduct self-assessments, report non-compliances, and implement corrective actions to address any issues identified during audits.

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    EMSP 7 LEGAL COMPLIANCE EVALUATION

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    This document outlines Delta Beverages Kwekwe Maltings' procedure for ensuring legal compliance evaluation. It establishes responsibilities for periodically identifying, auditing, and evaluating compliance with applicable environmental legislation, regulations, and policies. The Quality Control Manager is responsible for maintaining a legal compliance register, developing an annual audit schedule, and distributing audit reports. Heads of departments must conduct self-assessments, report non-compliances, and implement corrective actions to address any issues identified during audits.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    147 views4 pages

    Emsp 7 Legal Compliance Evaluation

    Uploaded by

    remember
    This document outlines Delta Beverages Kwekwe Maltings' procedure for ensuring legal compliance evaluation. It establishes responsibilities for periodically identifying, auditing, and evaluating compliance with applicable environmental legislation, regulations, and policies. The Quality Control Manager is responsible for maintaining a legal compliance register, developing an annual audit schedule, and distributing audit reports. Heads of departments must conduct self-assessments, report non-compliances, and implement corrective actions to address any issues identified during audits.

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    of 4

    PROCEDURE TITLE-: LEGAL COMPLIANCE PROCEDURE NO: EMS P-7

    EVALUATION.
    DATE ISSUED: 31-12-2018
    PAGE 1 OF 4

    STATUS: Controlled Document REVIEWED BY: R MUCHUWENI

    ISSUE NO: 4 AUTHORISED BY: M NJINI

    AMENDMENT NO: 3 DATE-: 31-12-2018 ISSUED BY:

    1. PURPOSE
    To establish and maintain a documented procedure for periodically identifying, auditing and
    evaluating compliance with applicable environmental legislation, codes of practices
    regulations, rules, government policies and other requirements applicable to Delta
    Beverages-Kwekwe Maltings identified environmental aspects and impacts .
    2. SCOPE
    This procedure is applicable to Delta Beverages Kwekwe Maltings Environmental
    Management System operations.

    3. RESPONSIBILITIES
    All HODs are responsible for ensuring compliance to this procedure in their departments
    The QC Manager has overall accountability for ensuring that implementation of this
    procedure is done properly. Further it is the Quality Manager’s responsibility:

    3.1 To ensure that HOD’s and relevant personnel in their departments are Aware of the
    requirements of any new relevant legislation by making a copy of the law available,
    emphasizing the key sections and the steps to be taken to attain compliance. Where
    necessary the Quality Control Manager paraphrases the relevant key sections for ease
    of interpretation.
    3.2 To ensure, in consultation with the Plant Manager, that relevant senior managers
    contribute to the development of policies, legislation and regulations that affect Kwekwe
    Maltings as per the company’s Environmental and Safety Policies.
    3.3 To communicate non-compliance(s), regulatory or otherwise, if need be, to any outside
    body including government or local authority to complement the Kwekwe Maltings Plant
    Managers communication responsibilities.
    3.4 To keep an updated legal compliance register (Environmental Performance
    Requirements Manual) and documented corrective action programmes.
    3.5 To ensure that heads of department (Hod’s) timeously carry out and document self-
    assessments of their compliance with environmental laws, regulations, rules and
    government policies and any other requirements of the Kwekwe Maltings Environmental
    Management Systems (EMS).
    3.6 To ensure that HOD`s report non – compliances, regulatory or otherwise, to the Quality
    Control Manager at their earliest opportunity. To ensure that HOD`s undertake follow ups
    on corrective actions on non-compliance(s), regulatory or otherwise, as expeditiously as
    possible and to document all corrective actions taken.
    TITLE : LEGAL COMPLIANCE EVALUATION. DOCUMENT NO: NO: EMS P-07

    PAGE : 2 OF 4

    ISSUE DATE : 31-12-2018 AMENDMENT NO : 3

    3.7 To ensure liaison between the HOD`s and the SHE Department where need arises.

    4 DEFINITIONS

    Nil

    5 ACTIVITY DESCRIPTION

    5.1 Planning
    The Quality Control Manager obtains the annual publications of the Index to the Legislation
    in force in Zimbabwe to update the legal register and ensures that the government gazette
    which carries new laws or amendments to existing legislation, or repeals is circulated

    to all heads of department by the Executive Secretary. The Quality Control Manager causes
    the withdrawal of repealed laws from circulation.

    5. 2 The Quality Control Manager develops an annual environmental audit schedule for
    Kwekwe Maltings at the onset of the year. The results of the audits are documented with
    timed improvement plans.

    5.3 The Quality Control Manager develops a schedule for external environmental auditors to
    audit Kwekwe Maltings at least once every three years unless otherwise imposed by other
    requirements. The results of the audits are documented with a timed environmental
    improvement plan.

    5.4 A standing legal permission is available in the law for the government or local authority
    officers to audit or inspect Kwekwe Maltings at any reasonable time for legal compliance.
    Every effort will be applied to promptly comply with the results of such audit or inspection
    whether documented or not.

    5.5 Any deferment or postponement of a planned safety, health and environmental audit
    should be agreed to by the Quality Control Manager and the alternative date set as close as
    possible to the original audit date but no later than 10 days of the original date.

    Site audit and inspection

    5.6 A review of the relevant laws, regulatory records, measuring and calibration records,
    operating instructions, procedures or standards operating, shall take place before and after
    each audit and / inspection.
    TITLE : LEGAL COMPLIANCE EVALUATION. DOCUMENT NO: NO: EMSP 7

    PAGE: 3 OF 4

    ISSUE DATE : 31-12-2018 AMENDMENT No : 3

    5.7 For self-audits and inspections, the HOD or a section head in the department or both the
    HOD and the section head and any other person(s) he or she may wish to have in the audit
    team, will inspect or audit all areas of the department, assessing the environment for

    chemical and oil spills, air and land emissions, housekeeping and waste management,
    observing operating conditions, noise and interviewing workers in the areas being audited or
    inspected and recording all the findings regardless of whether or not the enabling law is
    known.

    5. 8 For half yearly environmental audits and inspections, the Quality Control Manager puts
    together an audit team that includes trained internal auditors and heads of sections or
    departments being audited as guides. The audit begins with a pre- audit meeting in the
    office of the HOD whose department is to be audited or in any other suitable office to discuss
    the audit plan.
    The audit covers all matters raised in 5. 6 above including licences, permits and any other
    matter and shall end with a close out meeting in which results of the audit are discussed
    before the report is written so that corrective actions may commence immediately where
    necessary.
    5. 9 For annual environmental audits and inspections, the Kwekwe Maltings internal auditors
    carry out the audit guided by the Internal audit procedure and the legal register. The audit
    commences with a pre- audit meeting with senior management and report back meetings
    can also be arranged during the audit. The audit ends with a close out meeting with senior
    management in which the preliminary results are discussed so that corrective action may be
    immediately where necessary. The Quality Control Manager produces the audit report and
    an annual environmental improvement plan based on the audit findings.

    Corrective Action
    5.10 The HOD promptly initiates corrective action to resolve any regulatory non-compliance
    if such a finding is made in the audit or inspection.
    5.11 The HOD conducts a follow up surveillance of the corrective measures taken. If a
    corrective plan was developed, a finding of closure occurs immediately upon verification of
    the completion of the corrective action.
    A copy of the closure report is submitted to the HOD and the Quality Control Manager.

    5.12 The distribution of the monthly and annual environmental audit and inspection reports
    includes members of the audit team, all heads of department and the Plant Manager
    TITLE: LEGAL COMPLIANCE EVALUATION. DOCUMENT NO: NO: EMSP 7

    PAGE: 4 OF 4

    ISSUE DATE : 31-12-2018 AMENDMENT No : 3

    .6 RECORDS

    The following records shall be generated from implementation of this procedure.

    Document No Name of record: Custodian/ location: Retention


    period:
    Legal compliance QC Manager 2 Years
    evaluation report

    7 REFERENCE
    7.1 Environmental Policy

    7.2 Kwekwe Maltings EMS Manual clauses 4.2, 4.3, 4.5 and 4.6,

    7.3 Procedure EMS P1 Aspects Identification Aspects and Rating their significance.

    7.4 Internal Audits Procedure

    7.5 Management Reviews Procedure.

    7.6 Procedure Non-conformity, corrective and preventative action.

    7.7 Communication, consultation and participation.

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