Exercise Workbook For Student 8: SAP B1 On Cloud - AIS

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SAP B1 on Cloud – AIS

EXERCISE WORKBOOK
FOR STUDENT 8

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Table of Contents
1. Basic Navigation......................................................................................................................................4
Exercise 1.1..............................................................................................................................................4
Exercise 1.2..............................................................................................................................................4
2. BP and Item Master Data.........................................................................................................................5
Exercise 2.1..............................................................................................................................................5
Exercise 2.2..............................................................................................................................................6
Exercise 3.1..............................................................................................................................................7
3. Purchase Process.....................................................................................................................................8
Exercise 3.1..............................................................................................................................................8
Exercise 3.2..............................................................................................................................................9
Exercise 3.3............................................................................................................................................10
Exercise 3.4............................................................................................................................................12
Exercise 3.5............................................................................................................................................13
4. Sales Process.........................................................................................................................................14
Exercise 4.1............................................................................................................................................14
Exercise 4.2............................................................................................................................................15
Exercise 4.3............................................................................................................................................16
Exercise 4.4............................................................................................................................................18
Exercise 4.5............................................................................................................................................19
5. Inventory Management.........................................................................................................................20
Exercise 5.1............................................................................................................................................20
Exercise 5.2............................................................................................................................................21
Exercise 5.3............................................................................................................................................22
Exercise 5.4............................................................................................................................................23
Exercise 5.5............................................................................................................................................24
Exercise 5.6............................................................................................................................................25
Exercise 5.7............................................................................................................................................26
Exercise 5.8............................................................................................................................................27
Exercise 5.9............................................................................................................................................28

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.10.............................................................................29
6. Accounting Cycle...................................................................................................................................30
Exercise 6.1............................................................................................................................................30
Exercise 6.2............................................................................................................................................31
Exercise 6.3............................................................................................................................................32
Exercise 6.4............................................................................................................................................33
Exercise 6.5............................................................................................................................................34
Exercise 6.6............................................................................................................................................35
Exercise 6.7............................................................................................................................................36
Exercise 6.8............................................................................................................................................37

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.

1. The Menu Bar displays at the top of the screen. It contains the Windows standard menu (File, Edit,
W window, Help) as well as generic SAP Business One functions.

2. The Tool Bar is a collection of icon buttons that grant you easy access to commonly-used functions.

3. Navigation in SAP Business One is done using the Modules Menu. It arranges the functions of the
individual applications in a tree structure.

4. The users of SAP Business One are defined in the User- Setup window.

5. Accessing SAP Business One on Cloud is done using Web Browsers like Google Chrome, Mozilla
Firefox or Safari.

Exercise 1.2
Identify the terminologies being described by each sentence.

1. This is a business management software that allows an organization to use a system


of integrated applications to manage the business. It aims to serve as a backbone for your whole
business. ERP System

2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall. Private Cloud

3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers. Public Cloud

4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control). Location Independence

5. This the place where SAP, a European multinational software corporation, was founded in 1972.
Waldorf Germany

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

2. BP and Item Master Data


Exercise 2.1
Header
  Code: CU00008  
  BP Type Customer  
  Name Reinne  
  Group Small Accounts  
General
  Tel No: 37803677  
  Mobile Phone: 90265890098  
  E-Mail [email protected]  
Contact Person
  Contact ID: RR-397  
  First Name: Jude  
  Title: Mr.  
  Middle Name: Comia  
  Last Name: Rodriguez  
  Address: Sorsogon  
  Telephone No: 68945768  
  Mobile Phone: 90265789465  
  E-Mail [email protected]  
Payment Term
  Payment Terms: Net 30  
  Price List: Distributor Sales Price  

Add the information above on the Business Partner Master Data.


Input the screenshot of your output here:

Sir same problem as before po yung


akin, Login Problem po. Baka po sir,
May gumamit ng company po na naka
assign sa section po namin. Kanina
naman po, sinabi sakin na try ko yung
BSAC po na company pero it came out
Unavailable po sir. Someone suggested
din po na try using phone, so I shifted to
my phone. I also tried to browse to
different browsers like Chrome, Opera
and Explorer, but still, same problem
sir. At first, I was hoping that maybe,
the problem is in my part, but it turns
out that the system “maybe cannot”
allow massive number of users.

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 2.2
Header
  Code: SU00008  
  BP Type Vendor  
  Name Daisy Flower Shop  
  Group General Suppliers  
General
  Tel No: 95958484  
  Mobile Phone: 98585747463  
  E-Mail [email protected]  
Contact Person
  Contact ID: JE-011  
  First Name: Jeggs  
  Title: Mr.  
  Middle Name: Alcantara  
  Last Name: Manalo  
  Address: Metro Manila  
  Telephone No: 56421524  
  Mobile Phone: 95421325412  
  E-Mail [email protected]  
Payment Term
  Payment Terms: Net 60  
  Price List: Regular Purchase Price  

Add the information above on the Business Partner Master Data.


Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 3.1
Add the following items on the Item Master Data:

Item No. Description Item Group Unit Price


IM00036 Ancel x6 OBD2 Scanner Items 14999
IM00037 HP Laserjet Pro M102A Printer Items 2455
IM00038 HyperX Pulsefire Core RGB Gaming Mouse Items 5350
IM00039 Secure 1000VA UPS AVR Items 820 Input
IM00040 Genius SlimStar 8006 Wireless Keyboard Items 820 the

screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

3. Purchase Process
Exercise 3.1
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00008
Name: Daisy Flower Shop
Posting Date: Date Today
Item No: IM00036
Quantity: 12 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 3.2
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00008
Name: Daisy Flower Shop
Posting Date: Date Today
Item No: IM00037 and IM00038
Quantity: 39 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 3.3
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00008
Name: Daisy Flower Shop
Posting Date: Date Today
Item No: IM00036, IM00039 and IM00040
Quantity: 12 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 3.4
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00008
Name: Daisy Flower Shop
Posting Date: Date Today
IM00037, IM00038, IM00039 and
Item No: IM00040
Quantity: 47 each
Click Add to save the document. Screenshot the complete relationship map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 3.5
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00008
Name: Daisy Flower Shop
Posting Date: Date Today
IM00036, IM00037, IM00038, IM00039 and
Item No: IM00040
Quantity: 24 each
Click Add to save the document. Screenshot the complete relationship map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

4. Sales Process
Exercise 4.1
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00008
Name: Reinee
Posting Date: Date Today
Item No: IM00036
Quantity: 10 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 4.2
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00008
Name: Reinee
Posting Date: Date Today
Item No: IM00037 and IM00038
Quantity: 37 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 4.3
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00008
Name: Reinee
Posting Date: Date Today
IM00036, IM00039 and
Item No: IM00040
Quantity: 10 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 4.4
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00008
Name: Reinee
Posting Date: Date Today
IM00037, IM00038, IM00039
Item No: and IM00040
Quantity: 45 each
Click Add to save the document. Screenshot the complete relationship
map
Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 4.5
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00008
Name: Reinee
Posting Date: Date Today
IM00036, IM00037, IM00038,
Item No: IM00039 and IM00040
Quantity: 22 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

5. Inventory Management
Exercise 5.1
Add the following warehouses:

Warehouse Code W5 W6 W7 W8

Warehouse Name Navotas Paranaque San Juan Taguig

Location Navotas Paranaque San Juan Taguig

Street No. Baho Santoyo Medina Layla

City Navotas City Paranaque City San Juan City Taguig City

Country Philippines Philippines Philippines Philippines

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.2
Add the following items managed by batches:

Header
  Item No. B00008  
  Description JBL X44  
  Item Group Speakers  
  Unit Price 4,000  
  Manage Item By Batches  
  Management Method On every Transaction  
 
  Item No. B0008A  
  Description Afficionado 58  
  Item Group Perfumes  
  Unit Price 250  
  Manage Item By Batches  
  Management Method On every Transaction  

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.3
Add the following items managed by serial number:
Header
  Item No. SN00008  
  Description Lenovo Ideapad C340 14  
  Item Group Laptop  
  Unit Price 18,098  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  
 
  Item No. SN0008A  
  Description Lenovo Ideapad 130 15  
  Item Group Laptop  
  Unit Price 13,794  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.4
Goods Receipt

Increase in inventory item because of freebies from suppliers

Item No: Quantity


IM00036 70
IM00037 70

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.5
Goods Receipt

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity


IM00038 40
IM00039 20
IM00040 20

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.6
Goods Issue

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity


IM00036 10
IM00037 10

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.7
Goods Issue

Decrease in inventory item due to warehouse fire

IM00038 50
IM00039 20
IM00040 50

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.8
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00036
10 days 15% 25 20%

IM00037

Create Sales Order for CU00008 with items IM00036 and IM00037

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.9
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00038
20 days 20% 30 25%

IM00039

Create Sales Order for CU00008 with items IM00038 and IM00039

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 5.10
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00040 30 days 15% 50 15%

Create Sales Order for CU00008 with items IM00040

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

6. Accounting Cycle
Exercise 6.1
Record the following transactions using the Manual Journal Entry:

On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1

Dr. GBP Bank Account 1 P 500,000

Cr. Ordinary Share Capital P 500,000

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 6.2
Record the following transactions using the Manual Journal Entry:

On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.

Dr. Salaries and Wages P 250,000

Cr. GBP Bank Account 1 P 250,000

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 6.3
Create the following entries in journal entry through the journal vouchers.

On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.

Dr. Travel Costs – Other P 15,000

Cr. Petty Cash Fund P 15,000

Submit the screenshot of the journal voucher created and the transaction journal report .

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 6.4
Generate the General Ledger as of the date of the latest transaction.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 6.5
Generate the Trial Balance as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 6.6
Generate the Balance Sheet as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 6.7
Generate the Income Statement as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – AIS

Exercise 6.8
Perform Period End Closing for the year 20XX.

Screenshot the closing entries generated in the Transaction Journal Report.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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