UGANDA NATIONAL BUREAU OF STANDARDS

P.O. BOX 6329 KAMPALA

TEL: 256-0417 -333250/1
E-MAIL [email protected]
WEBSITE www.unbs.go.ug
EXTERNAL ADVERTISEMENT

The Uganda National Bureau of Standards (UNBS) is a statutory body under the Ministry of Trade,
Industry and Co-operatives established by the UNBS Act Cap 327. It is governed by the National
Standards Council and headed by the Executive Director who is responsible for the day-to-day
operation of UNBS. The mandate of UNBS is to develop, promote and enforce national standards in
order to enhance competitiveness of Ugandan products, promote fair trade and protect consumers
and the environment.

The Bureau is now seeking to recruit dynamic qualified Ugandan professionals with high level of
integrity to fill the positions below.

1. Legal Counsel – 1 position on a four year renewable contract

2. Principal Accountant- 1 position
3. Senior Materials Engineer – 1 position
4. Senior Standards Officer- Engineering- 1 position
5. Standards Officers- 8 Positions (1- certification, 2- analyst, 1-Metrology, 1-Inspection and 3-
Legal Metrology)
6. Risk Management Officer- 1 position

UNBS is an equal opportunities employer.

Mode of Application
Interested persons with the requirements are encouraged to apply as per the guidance below;
i. Please follow the link thus; https://hrm.unbs.go.ug/jobs/apply
 ii. Use your email address for registration
iii. Fill in all tabs as per the application as required
iv. Attach your updated CV with mobile telephone numbers indicated, copies of academic
qualifications and national identity card under the tab for documents
v. Complete your application by clicking ‘submit application’
vi. No hand delivered applications will be received
Please NOTE:

ü Any form of canvassing will lead to automatic disqualification.

ü UNBS does not request for any payments at any stage of recruitment and review process
ü Only shortlisted candidates will be contacted
ü Applications are open from 10th August 2020 to 24th August 2020, 5.00pm.

LEGAL COUNSEL (1 POSITION)

Reporting to the Executive Director, the successful candidate shall be required to perform the
following duties;
• Provide legal advice to the Management and the National Standards Council on all major
policy issues in the management of UNBS in line with the applicable laws.
• Develop, Coordinate and supervise the drafting and reviewing of legal instruments,
documents and letters in line with legal policies, procedures and SQMT Laws.
• Oversee and monitor the progress of any legal proceeding in Courts of law including
litigation or in Alternative Dispute Resolution in line with legal obligations, procedures
and/or principles.
• Manage external lawyer relationships and Coordinate the provision of legal services to the
bureau and represent the bureau in Courts of Judicature in Uganda
• Manage and coordinate the drafting and negotiation of all contracts/ Memorandum of
Understanding that UNBS enters into in line with the legal provisions and UNBS mandate.
• Manage and supervise the Prosecution of offenders in accordance with required laws.
• Coordinate the business of the National Standards Council (NSC) including scheduling
meetings, submission of documents, taking minutes and extract Council resolutions for
Managements’ action in line with the approved Council Charter and related guidelines.
• Maintain proper records of the Council and Legal documentation of the Bureau.
• Review and provide technical advice on draft Organizational Policies initiated by the
different departments.
 • Coordinate the performance of all staff in the Department and ensure that targets, plans
and outputs are achieved within schedules and budgets and regularly review their
performance during performance review meetings and annual performance appraisal.
• Review and guide Management in the formulation, implementation and/or amendment of
UNBS Operational policies.
• Prepare and submit monthly, Quarterly, Semi-annual and annual work plans, budgets and
reports in accordance with set timelines.
• Perform any other related duties as required by the Supervisor

QUALIFICATIONS AND OTHER REQUIREMENTS

Interested candidates should possess;
• A Masters Degree in Law (LLM) from a recognized University/Institution
• Post Graduate Diploma in Legal Practice
• Must be an enrolled advocate of the High Court of Uganda with a valid Practicing Certificate.
• Interested and suitably qualified officers currently employed by Government ministries,
departments or agencies must demonstrate readiness to acquire or be under the process of
acquisition of a valid legal practicing certificate prior assumption of duty, (if successful).
• Must have served as a Principal Officer for at least 3 years
• At least 9 years hands-on experience in Legal Practice
• Well-developed leadership skills, interpersonal relationship skills, communication,
Teamwork, Analytical, Problem solving and decision making skills. Knowledge of the
legislative, strategic and operational framework of the Uganda National Bureau of
Standards, ICT skills (MS Word, Excel, PowerPoint, and the Internet applications among
others).
• High moral character and proven integrity, innovative, creative and self-driven.
• Membership to a relevant professional body such ICSA will be an added advantage.
• Age: Between 35 and 45 years.

The successful candidate must have a high level of integrity, professionalism, Communication,
Teamwork and Analytical skills.

NOTE: Candidates who responded to the earlier advertisement are encouraged to re-apply.
PRINCIPAL ACCOUNTANT (1 POSITION)
Reporting to the Finance and Administration Manager, the successful candidate shall be required to
perform the following duties;
• Develop a framework for monitoring the implementation of all finance and accounting policies
and procedures in line with the Public Finance Management Act (PFMA 2015) and other
Regulations

• Oversee development and supervise execution of annual work plans for the Finance and
Accounting Function in accordance with existing policies and procedures.

• Coordinate the preparation of Quarterly Financial Reports and Final/Annual Accounts for
submission to Accountant General and External Auditors in accordance with the requirements of
PFMA 2015 and other regulations.

• Coordinate the preparation and submission of Quarterly Budget Performance and other
Management Reports to Management.

• Ensure that Books of Accounts and underlying financial records are maintained in accordance
with Internationally Accepted Accounting Standards (IAAS)

• Review supplier invoices and staff claims for accuracy and ensure timely processing of payments
based on available funds and approved budget.

• Monitor budget absorption and regularly advise Management on available balances during
execution of the Budget.

• Ensure regular ageing of payables and receivables i.e supplier invoices and staff advances in
order to promote timely accountability of advances and avoid overdue Account
balances/Arrears.

• Advise Management on the financial position of the Bureau and actively participate in the
Budget preparation in line with PFMA 2015 and UNBS policies and procedures.

• Ensure that all statutory obligations such as NSSF, PAYE, WHT, LST etc. are deducted remitted to
respective Authorities in a timely manner.

• On a continuous basis, review financial management processes and recommend for approval to
Management appropriate internal controls and systems to mitigate risks.

• Implement internal controls and systems to ensure effective staff supervision, accountability,
financial reporting and service delivery to various stakeholders
• Ensure timely preparation and review of Bank Reconciliation Statements.
• Supervise the Stores Function and undertake Annual Stock Taking/Board of Survey to ensure an
updated Fixed Asset Register.
• Supervise staff in the Finance Division and ensure that targets, plans and outputs are achieved
within agreed timelines.
• Undertake timely performance review/appraisal of staff in the Finance and Accounting Function
based on agreed Key Results Areas.

QUALIFICATIONS, COMPETENCES AND PERSON SPECIFICATION

• An Honours Bachelor’s Degree in Commerce, Finance, Accounting or Business Administration

with a bias in Accounting from a recognized University.
• A Masters Degree in Business Studies, Finance, Accounting or related field from a recognized
University.
• Professional Accountancy Qualifications such as CPA, ACCA, CFA or related qualification from a
recognized body by Institute of Certified Public Accountants of Uganda (ICPAU).
• Member of the Institute of Certified Public Accountants of Uganda (ICPAU)
• Eight (8) Years working experience, three (3) of which should be at Senior Accountant Level in
Government or reputable organization.
• Familiarity with Government Accounting and Budgeting Systems such as Integrated Financial
Management System (IFMS) and Program Based Budgeting System (PBS)
• Proven Supervisory skills, high level of Integrity and Professionalism.
• Must be computer literate with skills in MS Word, Excel, PowerPoint, and the Internet
applications
• Must possess very good communication, writing/reporting analytical skills.
• Must possess good people skills and hands-on supervisory competences with capacity to
promote and maintain teamwork, multi-task and deliver results efficiently with minimal
supervision
• Must possess functional management competencies with hands-on skills in Risk Management
and internal controls functional areas
• Must be below 50 years of age.

The successful candidates must have a high level of integrity and professionalism, Communication,
Teamwork and Analytical skills and needs to be a team player, an excellent communicator with good
oral communication and presentation skills.
SENIOR MATERIALS ENGINEER
Reporting to the Principal Materials Engineer, the successful candidate shall be required to
develop/review test methods, provide technical guidance and perform laboratory analysis to ensure
accurate and timely test results in line with the laboratory objectives through performing the
following duties;
• Carry out none routine tests on samples received for the first time and any other complex tests.

• Initiate and develop appropriate test methods and procedures in consultation with the Head of
Division.

• To ensure UNBS and industry adopt the latest methods and technology in materials testing

• Conduct and participate in research relevant to standards development and document the latest
methods and technology in testing to be adopted by UNBS

• Verify and interpret test results by subordinate staff to ensure accuracy.

• Liaise with the Head of Division and other relevant officers in writing test reports and test
certificates.

• Undertake proper document control of laboratory records to enable ease of retrieval whenever
information is required

• Monitor, maintain and administer the stock control and analyze cost system functions for the
Laboratory to ensure timely procurement of requirements in the section

• Participates in technical committee meetings in standards formulation.

• Any other relevant duties that may be assigned from time to time.

QUALIFICATIONS AND OTHER REQUIREMENTS

Ø Should possess at least a post Graduate qualification in Engineering or any other related
field from a recognized University/Institute

Ø Honours degree in Chemistry, Engineering and any other related field.

Ø Minimum of 5 years’ experience

Ø Hands-on supervisory competencies with capacity to multi-task and deliver results efficiently
with minimal supervision
 Ø Must be computer literate with skills in MS Word, Excel, PowerPoint, and the Internet
application

The successful candidates must have a high level of integrity and professionalism, Communication,
Teamwork and Analytical skills and needs to be a team player, an excellent communicator with good
oral communication and presentation skills.

SENIOR STANDARDS OFFICER- ENGINEERING DIVISION

Reporting to the Principal Standards Officer, the successful candidate shall be required to perform
the following duties;

• Provide technical and scientific support to technical staff in formulating standards including
supervising standards officers

• Plan standards development activities in specific areas to ensure effectiveness and efficiency
in operations
• Develop a mechanism to monitor the implementation of standard operating procedures by
Standards Officers in the area of Engineering
• Develop key priority sector standards in line with the UNBS strategic plan
• Prepare reports, work plans and reviewing new work item proposals to determine their
relevance and completeness.
• Develop tools for supervision and analysis of country data on Engineering for purposes of
standardization
• Provide support and supervise standards officers in formulating standards
• Participate in the formulation of national, regional and international standards together with
national delegates
• Participate in the regional and international standards development process together with
the national delegations to defend Uganda’s interest;

QUALIFICATIONS AND OTHER REQUIREMENTS

Ø Should possess at least a Post Graduate qualification in Engineering or any other related
field from a recognized University/Institute

Ø Honours Degree in Engineering from a recognized University/Institution

Ø Minimum of 5 years’ experience in Standards, Quality Assurance, or quality control,

Standards Development or Laboratory Testing after graduation

Ø Training in ISO 9001 is an added advantage

 Ø Hands-on supervisory competencies with capacity to multi-task and deliver results efficiently
with minimal supervision

Ø Proven people leadership and functional management competencies with hands-on skills in
Risk Management and internal controls in the functional areas

Ø Must be computer literate with skills in MS Word, Excel, PowerPoint, and the Internet
applications

The successful candidate must have a high level of integrity and professionalism, Communication,
Teamwork and Analytical skills and needs to be a team player, an excellent communicator with good
oral communication and presentation skills.

STANDARDS OFFICER – 8 Positions (1- certification, 2- analyst, 1-Metrology, 1-Inspection, and 3-

Legal Metrology)

The Standards Officers will mainly provide standardisation activities to UNBS stakeholders
• Develop, implement and enforce National Standards as guided by UNBS Act, regulations and
procedures

• Offer technical and scientific input in the planning and operations of UNBS standardization
programmes

• Conduct stakeholder analysis and incorporate requirements in the work programme in

consultation with the supervisor

• Prepare and submit monthly, quarterly and annual reports

• Conduct any other duties as may be assigned by the supervisor or management.

Qualifications, Skills and Experience:

• The applicants should preferably hold an Honors Degree in Chemistry, Biology, Food science,
Food Technology, Mechanical Engineering, Physics and Engineering qualification from
recognized University/Institutions
• The applicant must be computer literate with skills in MS Word, Excel, PowerPoint, and
Internet applications.
• At least two years’ post-graduate experience
• The successful candidate needs to be a team player, an excellent communicator with good
oral communication and presentation skills.
• Age: Between 25 and 35 years
The successful candidate must have a high level of integrity, professionalism, Communication,
Teamwork and Analytical skills.

RISK MANAGEMENT OFFICER- 1 POSITION

Reporting to the Principal Risk Management Officer, the successful candidate shall be required to
perform the following duties;

• Review and assess inherent risks within new processes and systems and make relevant
recommendations to the supervisor

• Monitor compliance with internal policies and procedures and report breaches with
appropriate recommendations to the supervisor

• Review existing processes and system to identify risk exposures and recommend appropriate
mitigation measures

• In conjunction with risk-owners, participate in control self-assessment and track

implementation of action points for control weaknesses

• Undertake sensitization/training of staff on operational risk control

• Record in a database, all incidents reported from operational areas of UNBS and prepare
periodic and ad hoc incident reports; analyzing the causes and recommending appropriate
control measures

• Prepare periodic and ad hoc operational risk reports as advised by the supervisor

• Monitor developments in the environment & identify potential risk exposures to UNBS

• Develop appropriate tools for monitoring operational risk exposures

Qualifications, Skills and Experience:

• The applicant for the UNBS Risk Management Officer job opportunity should hold an
Honours Degree in BBA, B.COM, B. Economics or related fields from a recognized
University/Institution

• Possession of relevant professional qualifications such as Certified Risk Management

Professional as added advantage

• Two years of working experience in a busy business organization or professional services

firm, preferably in Risk/Audit/Operations departments.

• Be computer literate with skills in MS Word, Excel, PowerPoint, and the Internet applications

• The successful candidate must have a high level of integrity and professionalism,

• Communication, Teamwork and Analytical skills.

• Age: Between 25 and 35 years

The successful candidate must have a high level of integrity and professionalism, Communication,
Teamwork and Analytical skills and needs to be a team player, an excellent communicator with good
oral communication and presentation skills.