Recruitment and Selection: A Project Report ON
Recruitment and Selection: A Project Report ON
Recruitment and Selection: A Project Report ON
ON
SU M M E R T R A IN IN G PR O JE C T R EPO R T
SU B M ITT E D T O W A R D S PA R TIA L FU L FIL L M E N T
OF
B A C H E LO R O F B U S IN E S S A D M IN IS T R A T IO N
(2001-2004)
Submitted By:
ASHVINI TYAGI
Roll No. : 9155501
IN ST IT U T E O F P R O F E SSIO N A L ST U D IE S
KH-3, Kavi Nagar, Ghaziabad
INDEX
ACKNOWLEDGEMENT
PREFACE
FINDINGS
COMMITMENT
SUGGESTIONS
CONCLUSION
BIBLIOGRAPHY
ACKNOWLEDGEMENT
I take this opportunity to express my heartfelt thanks to IPS for grooming me for
the past two years and making me feel confident for taking up such assignment
and coming up with efficient and effective results.
I am extremely thankful for all the support that I got from Mrs. Binky Srivastava
(Co-ordinator, BBA) and Mrs. Shashi Garg (Director of IPS) who gave me the
vision insight and knowledge base, with there active involvement and assistance
at all stages despite there busy schedule’s.
Last but not least I would like to give my thanks to all my colleagues who
helped me during my project report.
ASHVINI TYAGI
BBA-IV SEM.
PROFILE
OF
THE
COMPANY
HRD DEPARTMENT ACTIVITIES
Planning to have right number, tight kind of people at right place and at right
Training:
Carrier planning:
AND
SELECTION
PROCESS
RECRUITMENT AND SELECTION PROCESS
personal and stimulating the prospective employee to apply for job in the organization.
It’s per pose is to create pool of candidates from which the most suitable person may be
selected for different jobs. Recruitment as a positive process because it attracts a large
number of qualified people from which the final selection can be made. Recruitment is
the first in employment process, which aim to developing and maintaining manpower
INTERNAL SOURCES
Internal sources are the most obvious sources. These include personal already on
the pay roll of an organization. Its present working force. The internal sources of
recruitment improve the morale of the employees, for they are assured the fact that they
would be referred over outside when vacancies occur. It promotes the loyalty among the
employees, for it hives them a sense of job security and opportunity for advancement. As
the present employees in the company procedure they require little and the change are
that they would. It is also less costly than going out side to recruit. There are two main
internal sources of recruitment Manley promotion and transfer. Promotion means shifting
and employee to a higher position carrying greater pay status and Responsibility.
EXTERNAL SOURCES:
employees the college student; School, college and professional Institute alter
where complete bio-data and other particular of the student are available. The
organization.
ii. The unemployed-with a wide range of skill and abilities; the unemployed with
a wide range of skills and abilities are available of the organization through
The person who have ever worked in the enterprises and are laid off or have
left the organization for personal reason and now are eager to return.
iv. Gate hiring: recruitment to gate caller is the suitable method fro recruiting
unkilled worker only. The number of vacancies, nature of work and time of
I. Direct Method:
times firm directly solicit information from the concerned professor about
used when qualified or experienced personnel are not available from other
sources. Senior posts are largely filled by such method when they cannot be
filled by promotion from with in. Advertising is very useful from recruiting
employee.
The main point is that the higher the position is the organization, or the more
specialized the skill sought, the more widely dispersed advertisement is likely
to be. The search for top executive might include advertisement in a national
periodical; with the advertisement of blue collar job is usually confined to the
not written properly, it may not draw right type of applicants or it may attract
too many applicants who are not qualified for the job. It should be so framed
as to attract attention for example, by the use of different size and type of
prints.
chosen.
visualize the type of application one trying to recruit. Second, to write our a
list of the advantages of the company offers; in otherword, why the reader
should work for the company. Third to decide where to run the
advertisement, not only in which area but in which newspaper having a local,
weekly edition of the Hindustan Times, The times of India, The tribune,
Bharat jyoti, the National Herald, Free Press Journal, the pioneer, Amrit
Private Employment Agencies are widely used. They charge a small fee from an
worker accountant, computer staffs engineers & executive. The private agencies are
exchanges are the main agencies of public employment. They provide a clearing housefor
job and job information. These agencies provide a wide range of services-counseling,
assistance in getting job, information about the labour market, labour and wages rates.
PROFESSIONAL ORGANISATIONS OR RECRUITING
FIRM OR EXECUTIVE RECRUITIERS:
executives. These firms are looked upon as “Head Hunters Raiders” and “pirtes by
organization may employ “executive search firms “to help them find executive talent.
These consulting firms recommend person of high caliber for managerial marketing and
Most industrial units rely to some extent on the casual labour, which presents itself daily
UNCONSOLATED APPLICATION
For position in which large numbers of candidate are not available from other sources.
The company may gain in keeping fill of applications received from candidates who
make direct enquires about possible vacancies on their own, or may send unsoldated
application. The information may be indexed and filed for future use when there are
opening in these jobs. If necessary, the candidate may requested to meet the organization
requirements are fed into a computer. Where they are matched against the resume data
sorted therein. The output is a set of resume for individuals who meet the requirements.
This method is very useful for identifying candidates for hard to fill positions which call
for as unusual combination of skills “The best management policy regarding recruitment
is to look first within the organization. If that source fails, external recruitment must be
tackled”
SELECTED PROCESS METHOD
selection process is to determine whether an applicant who id most likely to perform well
in that job Error committed at the time of selection may prove very costly.
Selection process follows a standard beginning with an initial screening interview and
concluding with the final employment decision. The traditional selection process
includes:
Preliminary/ Screening
Completion of application from
Employment test
Comprehensive interview
Background investigation
Physical examination
And final employment decision to hire
particular need. The thoroughness of the procedure depend upon three factors:
Firstly, the nature of selection, whether faulty or safe because a faulty selection
efforts not only the training period they may be needed but also results in heavy
expenditure on the new employee and loss that may incurred by the organization
some company usually hire more than the actual number needed with a view to removing
Thirdly, the length of the probationary or the trial period. The longer the period, the
greater the uncertainly in the mind of selected candidate about the future.
The following is a popular procedure for the selection but it may be modified to suit
individual situation:
The following is a poplar procedure for the selection but it may be modified to suit
individual situation.
receptionist in the employment office. Even a large number of applicants are available,
the preliminary interview desirable both from the company’s point of view and that of the
prospective applicants are given the necessary information about the nature of job in the
organization. The necessary information then is elicited from the candidate relating to
their education, experience, skill, salary demand, the reason for leaving their present job,
their, job interest and whether they are available for the job their physical appearance,
age, “Drive” and faculty in speech. If the candidate meets with requirements of the
organizations, he may be selected for further action. If he does not fit into the
APPLICATION BLANKS:
An application blank is a traditional, widely accepted device for getting information from
The blank provides preliminary information as well as aid in the interview by indicating
area of interest and discussion. It is a good mean of quickly collecting verifiable (and
there fore fairly accurate) basic historical data from the candidate. It also serves as a
convenient device for storing information for later references. The information required
to be given in the applicant own hand writing is need to identify him properly and to
Name, father’s name. Date and place of birth, Age, Sex, Nationality, Height.
Weight, Identification mark, Physical Disability (If any), Marital status and
number of dependents.
Education (subject offered and grades secured), Training acquired in special field and
correspondence courses.
(C) WORK EXPERIENCE:
Previous experience, the number of job held with the same or other employer, including
the nature of duties and responsibilities and the duration of various assignments, salary
(D) SALARY:
Name and address of the previous employers, references etc.and a application blank is a
brief history sheet of an employees back ground and van be used for future references, in
case of need.
EMPLOYMENT TEST:
Employment test occupy an important place in the process of selection. The ability and
skill of the applicant are judged through them. These test can be divided into the
i. Interest test
Proficiency test checks the qualification and skill of an application at the time of
conducting the test. Special care is taken to check the authenticity of the
This test is designed to cheek the special trade efficiency an applicant in some
particular trade. Trade here signifies, any business, but some field of
specialization.
Two or more person can be expert in the same filed but their can
mental ability, interest for the work, maturity etc. of the applicant.
i. INTEREST TEST:
This test is designed to judge the interest of an applicant
can easily and quickly learn any job and the enterprise does not
With the help of this test an effort is made of find the talent ability of the
applicant so that it can be taught with the help of training or not . In other words,
the test designed to measure the learning capacity of the candidates is known as
aptitude test.
Thought this test an effort is made to know the ability of an individual to interact with
other individual, his ability to impress them and motivate others. It will also be found out
whether he has capacity to face the hurdles confronting a particular job on which he is to
be put.
(C) OTHER TEST:
The chief purpose of these tests is to judge the understanding, communication ability,
This test judges the idea of the applicant and how well he writes them and
how his style is how his hand writing is and what speed of writing he has.
Through this test the intelligence, memory, alertness and general interest of
Certain job requires unusual stamina, strength or tolerance of hand working condition. A
physical examination revels weather or not a candidate possesses these qualities. It brings
out deficiencies not as basis of rejection but as positive aid to selective placement and as
ii. It discovers existing disabilities and obtains a record of the employee health at
the time of hiring so that the question of the companies responsibilities (both
iii. It prevents the employment of those who suffer from some type of contagious
diseases.
iv. It place properly those people who are otherwise employable but who physical
FINAL INTERVIEW:
After having cleared the employment test, the candidate is called for final interview.
Its chief purpose is to study the facial expression, conduct, and ideal on the basis of
includes:
i. Physical characteristics.
The final interview is usually conducted in two stages. Firstly, the personnel manger
gets a detailed information about the applicant and after they are found competent
after his assessment, they are send to department manger concerned for interview’s
and secondly. The department mangers satisfy themselves after a tête-à-tête in detail
about the nature of work and then they are declared successful.
REFRENCE CHECKS:
the candidate from those person who have been entered in the form a reference. This
information is chiefly connected with the character of the applicant, his social
To get this information the employer can contact the friends of the applicant, his
former and present employer, checks on reference are made by mail or by telephone
In Gupta Exim (India) Pvt Ltd. The procedure of selection and recruitment starts by the
availability of vacancy in any department. The head of the related department consult
with the V.P (Technical) in case of vacancy and then process starts.
Then nature of vacancy is main source of dependence an internal & external source of
member. The internal members are those members who are already on the payroll. First
preference should be given to internal not find out suitable. Internal sources if a post is
vacant promotion are done or the post is merged and the power and duties of that post are
If no one is found suitable for that post then external sources are adopted.
After that the advertisement for the vacancy is given in the news paper or some
Consultants by the permission of general manger (HR & Adm.) the number of vacancies,
qualification, and work experience are mentioned in the advertisement and the last date
and against some private agencies. Unconsolidated applications are also received from
the applicants, who mark direct esquires forms the company time to the vacancies. The
applicants are put up into the live biodata bank for consideration.
are selected. Only those applications are selected who satisfies all the requirement of the
desired vacancies and other are rejected by the panel, left applications are put into
applicants bank.
After selection of applicant the selected applicants are than informed to face the
interview. They are informed about the date, time and venue of the interview and they are
also asked to bring their qualification certificate and the additional certificate if needed.
The candidate who applies for the post of mangers and above are given traveling
The candidate who is selected for the interview have to face to panel of members. This
panel includes:
V.P.(Technical)
G.M.(HRD &Adm.)
G.M.(Manufacturing)
Each member’s of panel is provided the assessment sheet containing 100 marks and each
DEPARTMENT OF HRD
INTERVIEW ASSESSMENT SHEET
Dated Signature :
Name :
Designation :
After passing the panel interview of V.P. (Technical), G.M. and others they agree to
Selected the candidate and send him to M.D. for the final interview selection.
OFFER LETTER:
After the selection candidate is provided offer letter which includes all the rules and
The salary is also mentioned in the offer letter. The letter includes the facilities other than
The Gupta exim private limited conducts the medical checkup of the candidate through
their doctors. If doctor find any serious disease they mention it in their report.
APPOINTMENT LETTER
The appointment letter is given to the candidate which mentions the post and date to meet
the G.M. regarding the joining date it mentions all the facilities salary which the company
JOINING LETTER
When the candidate joins the company after getting the appointment letter and satisfies
with all the terms and conditions of the company, he gives the company a written letter
that I have joined the post from this particular date and time.
The Gupta exim private limited sends the candidates to HRD Department where the HRD
person gives the training to the candidate. The candidate is posted to each department for
a certain period so that he may well know about the machines and working of the export
house.
He works under the supervision of the person is chosen by the HRD department. The
trainer is responsible to each the candidate in a proper manner and the duty of the trainee
The company trainee when completes his training and reports to the HRD department
heard, and then he is posted to the department for which he has been selected.
SUGGESTIONS
The Recruitment and selection process of the GUPTA EXIM PRIVATE LIMITED is
quite good, but some charge should be made in the process, the company first promotes
the internal member, the internal member known about the rule& regulations of this
company and if he is promoted it is not necessary that the member who is selected has a
capacity of learning the training in very short span of time, it may also take a long time.
This not only wastes the time but it also effects the labour force and work of the
company.
The external member or fresher may learn in less time because due to high standard
studies, they need less time, which will benefit the company.
The company may get the required member from his procedure but it is not always
possible that it will give a suitable candidate. The company should also conduct campus
interview to given opportunities to the fresher, which should benefit them more.
CONCLUSION
The GUPTA EXIM PRIVATE LIMITED is a true example of managerial and technical
strength of export houses to turn around sick industries into profit making ventures, with
The system of recruitment and selection is quite satisfactory as it involves all the
necessary point which has to kept in mind while doing such process from full study of
application to the full examination of strength, mind capability and interest of doing
work.
BIBLIOGRAPHY
1. DR.C.B.MAMORIA
PERSONNEL MANGEMENT
2. DR.R.K.SINGLA
3. C.B. GUPTA
BUSINESS MANAGEMENT
GUPTA EXIM(INDIA) PVT. LTD.
INTRODUCTION
capacity for knitwear’s of all kinds, right from raw material stage to finished
customer’s confidence and respect has been the key factor of success,
achieved the distinction of getting the ISO 9001 certification in the short period of time
The concept of quality control is deep rooted in all facets of the export house continuos
with in limits. Central to our business,however is the satisfied customer. Gupta exim
HRD ACTIVITIES
Human Resource Development aim will be to tap validity and talent of employee at all
level, develop their potential, prompt participate culture, increase work motivation,
continuously improve quality of products and work life, discharge social responsibilities
and enforce disciplined to meet organization need, to develop “will to do” to empower
CUTTING
SECTION
STEAM PRESS
EQUIPMENTS WITH
SPECIAL SHOE
ATTACHMENTS
PLANT SHOWING
1ST FLOOR OF
INSTALLED MACHINES
PRODUCTS
The products of the unit are well established in the International Market.
• Product Range: Hoisery Knitwear’s, Sweaters, Pullovers, Cardigans. (100 Cotton, 100
Acrylic, 100 Merino Wool, Acrylic / Wool, Acrylic / Cotton, Cotton / Viscose, Mohair /
• Production Capacity: Day production ranges between 2500 to 3000 Pcs (Per Day)
(Depending upon the type of order / raw material & designs to be used)
• Lead-Time: 75 - 90 Days
• Minimum Order: 2000 Pcs Per Style. (Maximum of Three Shades & Four Sizes)
FACILITIES:
All in house State of the Art manufacturing facilities like Sewing, Linking, Overlock, Flatlock,
Button Stitch, Button Hole Stitch, Bar Tacking, Thread Cutting Machines and Computer / Hand
operated Flat Machines (2gg, 4gg, 6gg, 8gg, 12gg, Jacquard, Intarsia, Embroidery etc.) Imported
Dry Cleaning, Washing, Tumbler, Steam Presses and Finishing Plant with latest Laboratory
Dyeing Plant
Steam Presses
and all kinds of other machines which are required for the
production of Sweaters & Shawls.
THE COMMITMENT
norms.