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    Technical Report Writing (TRW) : Chapters No 16 Proposals

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    Fatima Khan
    This technical report discusses proposals and divides them into two categories: external and internal proposals. External proposals respond to requests from other firms or governments to solve problems, and can be lengthy documents used to secure contracts. They generally have four main parts: an executive summary, technical section, managerial section, and financial section. Internal proposals are used within an organization to persuade others to accept ideas or fund projects. They tend to be more informal since they are internal documents. Both external and internal proposals should follow principles of good technical writing and use an appropriate formal or informal format.

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    Technical Report Writing (TRW) : Chapters No 16 Proposals

    Uploaded by

    Fatima Khan
    71 views6 pages
    This technical report discusses proposals and divides them into two categories: external and internal proposals. External proposals respond to requests from other firms or governments to solve problems, and can be lengthy documents used to secure contracts. They generally have four main parts: an executive summary, technical section, managerial section, and financial section. Internal proposals are used within an organization to persuade others to accept ideas or fund projects. They tend to be more informal since they are internal documents. Both external and internal proposals should follow principles of good technical writing and use an appropriate formal or informal format.

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    Proposals (1)

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    This technical report discusses proposals and divides them into two categories: external and internal proposals. External proposals respond to requests from other firms or governments to solve problems, and can be lengthy documents used to secure contracts. They generally have four main parts: an executive summary, technical section, managerial section, and financial section. Internal proposals are used within an organization to persuade others to accept ideas or fund projects. They tend to be more informal since they are internal documents. Both external and internal proposals should follow principles of good technical writing and use an appropriate formal or informal format.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    71 views6 pages

    Technical Report Writing (TRW) : Chapters No 16 Proposals

    Uploaded by

    Fatima Khan
    This technical report discusses proposals and divides them into two categories: external and internal proposals. External proposals respond to requests from other firms or governments to solve problems, and can be lengthy documents used to secure contracts. They generally have four main parts: an executive summary, technical section, managerial section, and financial section. Internal proposals are used within an organization to persuade others to accept ideas or fund projects. They tend to be more informal since they are internal documents. Both external and internal proposals should follow principles of good technical writing and use an appropriate formal or informal format.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 6

    Technical Report Writing

    (TRW)

    Chapters No 16
    Proposals
    Chapter in a Nutshell
    • What is a proposal
    • The external proposal
    • The internal proposal
    What is a proposal

    A proposal is a document which is written to persuade the


    reader to accept the writer’s idea. There are two kinds of
    proposals:

    1. The external proposal


    2. The internal proposal
    The external proposal
    In an external proposal, one firm responds to a request from another
    firm or the government, for a solution to a problem. Ranging from
    lengthy 100 pages or more to short 4 or 5 pages these documents secure
    contracts for firms. In simple words, a firm writes external proposals to
    win contracts for work, which can be both for commercial purpose and
    for obtaining funds for educational institutions like universities.
    Government agencies and large and small corporations issue a ‘request
    for proposal’ (RFP) which explains the project and lists its specifications
    precisely. The companies that receive the RFP write proposals to show
    how they will develop the project. After receiving all the proposals, the
    firm that requested them sends them to a team of evaluators, who rate
    these proposals to select the best overall proposal.
    An external proposal has four main parts; executive summary, technical
    section, managerial section and financial section.
    Executive summary. It is the summary of the contents of the three sections
    of the proposal in the light of chapter 6 and it is written last after the
    completion of the proposal.
    Technical section. It begins by stating the problem or need to be solved
    (expressed in the RFP sent by the company which wants some project).
    Clearly demonstrate that the proposers understand what the customer
    expects. Describe the approach to solving the problem, within the maximum
    cost. Also describe alternative ways of solving the problems if any.
    Management section. It describes the personnel, who will work directly on
    the project and explains their expertise, even qualifications of the personnel
    may be explained. Similarly, explain your firm’s success with similar projects
    and willingness to provide technical assistance and training to their
    employees.
    Financial section. It provides a breakdown of the costs for every item in the
    proposal. Often a brief introduction and table may be sufficient, but if the writer
    wants, details may be added.
    The internal proposal. It is an in-house or intra-organizational document, where
    the writer urges or persuades someone/audience/reader in the same
    organization/firm to accept the idea of the writer or to fund equipment
    purchase or research. Being an in-house document, internal proposal tends to
    be treated as an informal document and can be written in the format of a
    memorandum/memo report.
    Design of the proposal. An appropriate format should be selected (either
    formal or informal) A formal proposal has a title page, table of contents and
    summary and a formal format is needed in case of an external proposal,
    because it is from one firm to another. An informal proposal can be a memo
    report, which means, it can be written in the format of a memorandum,
    because it is an in-house proposal or internal proposal. Similarly all points of
    technical writing, discussed in chapter 4 should be taken care of.

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