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Note:- For Tender Inquiries, please visit Fauji Foundation website www.fauji.org.pk

To: General Manager (Procurement)

Fauji Foundation Head Office Applicant
68 Tipu Road, Chaklala Photo
G.P.O Box – 84
Rawalpindi

Subject: Registration of Firms With Fauji Foundation

1. Please register our firm as a Supplier of Fauji Foundation. Our particular are given below:-

a. Name of Firm and present business address in full, including fax and telephone number
________________________________________________________________
________________________________________________________________
________________________________________________________________

b. Proprietor’s Name ________________________________________

Residential Address _______________________________________
_______________________________________________________
Telephone No __________________ Mobile No ________________
c. Proprietor’s ID Card No ___________________________________
d. National Income Tax No of Firm____________________________
e. Sales Tax Registration No._________________________________
f. Banker’s Name __________________________________________
Branch ______________________Current A/C No_______________
g. Category in which Registration is required according to business limits of the firm.

A B C
Category and Nature of stores to be supplied

2. Each firm will be registered for specific categories of stores. For this purpose stores have been grouped in
following categories. Please select and click √ the relevant box:-
a. Electro-medical/ Medical Equipment / All kinds of Electro-medical /Medical Equipment.

b. Hospital Equipment

(i) Surgical Equipment

(ii) Laboratory Equipment

(iii) Dental Equipment

(iv) Other Equipment related to hospital.

c. Medicines. All kind of Medicines.

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d. Medical Stores

(i) Laboratory Items

(ii) Surgical Disposable (all kind of syringes, gloves etc)

(iii) Dispensary items

(iv) Orthopedic items

(v) CSSD Items

(vi) Dental Material/items

(vii) X-Ray items (X-ray films, developing/fixing kits & powder etc)

e. Artificial Limb Centre (ALC) Stores. All kind of Artificial Limb Centre stores.

f. Vehicles, Tyres and Batteries. Vehicles, Tyres, Batteries and spare parts etc.

g. Stationery

(i) Office Stationery

(ii) Computer Stationery including Toners/Cartridges etc.

h. Information Technology (IT) Equipment

(i) Computers and their related accessories

(ii) Printers

(iii) Laptops

(iv) Networking etc

(v) Software

j. Office Equipment. All kinds of office equipment:-

(i) Duplicators

(ii) Photocopier Machines

(iii) Fax Machines

(iv) Multimedia Projectors

(v) Telephone Exchanges & telephone sets

(vi) Paper Shredders etcetera

k. Acid and Chemicals. All kinds of acid and chemicals.

l. Mechanical and Maintenance Stores. All kinds of Mechanical and Maintenance stores
for all Projects of Fauji Foundation including Fongas, Fauji Cereals and other
Industrial Projects.
(i) LPG Cylinders

(ii) Valves/Regulators for LPG Cylinders

(iii) Oils & Gases required for Industrial Projects etcetera

(iv) Other gas appliances

(v) Bowzers / Manufacturing Tanks

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m. Furniture. All kinds of office / hospital furniture (wooden/steel/Plastic) etcetera.

n. Fire Fighting Equipment. All kinds of equipment for fire fighting.

o. Security Equipment. All kinds of equipment / stores related to security measures:-

(i) Complete CCTV Systems including Cameras

(ii) Watchguard

(iii) Walkthrough gate etcetera.

p. Electric Stores. All kind of electric stores / equipment:-

(i) Generators

(ii) Air Conditioners

(iii) Refrigerators & Deep Freezers

(iv) Stabilizers etcetera

(v) UPS

q. Solar Power Systems. All kind of solar power systems related stores/equipment:-

(i) Solar Panel

(ii) Solar Bulbs etcetera

r. General Stores. All kind of general stores for required for maintenance purposes for all

Projects of Fauji Foundation:-

(i) Water Pump, Motors

(ii) Sewing/Knitting Machine.

(iii) Carpets & Curtains

3. Whether Manufacturers, Importers, Wholesalers or General Order Suppliers. Please select /click the relevant

box as √

(i) Manufacturer (ii) Importers (iii) Wholesalers

(iv) Distributors (v) General Order Suppliers

4. We are Agent/Distributor of ______________________________________________________________

(Please attach photocopy of Valid Agency Agreement / Distribution letter).

5. Bank Draft/ Pay Order No._____________ dated_____________ for Rs.______________ in favour of

Fauji Foundation Head Office Rawalpindi on account of Registration Fee, Renewal Fee and Security Deposit.

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UNDER TAKING BY FIRMS/SUPPLIERS

a. Certified that we shall abide by the terms and conditions of supply and shall always maintain
consistent supply. We attach requisite literature and other documents/papers in token of our
reliability and repute.

b. We shall deliver the stores within the delivery period. We shall bear any extra expenditure to
Fauji Foundation if risk purchase is made by Fauji Foundation (FF) for our failure to supply
the stores within delivery period.

c. It is certified that our firm M/s __________________________________ has never been

blacklisted, penalized or removed by any other organization of the country. Our firm has not
been renamed after being blacklisted, penalized or removed by any government or other
organization.

d. The firm undertakes to abide by the terms and conditions of supply of stores to Fauji
Foundation and will not indulge in any underhand methods to further our business interest.
The firm M/s ______________________________ may be blacklisted if any of the above
Information is proved false at any later stage.

Yours Faithfully,

Signature;___________________________

Name: _____________________________
Seal of the
Appointment/Designation:_______________
Firm
Station/location: ______________________

Dated:_______________________________

REGISTRATION IS APPROVED/NOT APPROVED

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TERMS AND CONDITIONS OF REGISTRATION

1. Following terms and conditions will govern the conduct of business of all firms to be registered with Fauji
Foundation:-
Category Contract Registration Annual Renewal Renewal Fee Security Registration Total Amount
Limit Fee (Non- Fee (Non- (Non-refundable) Deposits Form Fee at the time of
Refundable) refundable) for three years (Refundable) (Non- Registration
refundable)
Rs 3000.00 Rs 9000.00 (for
A No Limit Rs10,000.00 Rs 50,000.00 Rs 500.00 Rs 69,500.00
(per year) three years)
Upto 7
Rs. 2000.00 Rs. 6000.00 (for
B Millions Rs 5000.00 Rs 35,000.00 Rs 500.00 Rs 46,500.00
(per year) three years)
Upto 2 Rs 1000.00 Rs 3000.00 (for
C Rs 3000.00 Rs 20,000.00 Rs 500.00 Rs 26,500.00
Millions (per year) three years)

Note: At the time of registration, firms will also deposit a fee for a period of initial three years. For
subsequent period, if desired by the firm, the annual renewal fee (for next three years) will be
charged as per procedure.

(Bank draft/pay orders will be made in favour of Fuji Foundation Head Office, Rawalpindi).

a. Risk Purchase. If a firm fails to meet its contractual obligation, the stores so required will be
purchased at their risk and cost out of the Security Deposit. In case the security deposit is not
sufficient to meet the cost of stores being risk purchased the balance will be recovered from the
running bills of the firm if any. If a firm with satisfactory performance wants to discontinue
business with Fauji Foundation, the amount of security deposit in full or the balance after
deduction of the cost of risk purchase will be refunded to them. Those with unsatisfactory
performance will be removed from the approved list and their security deposit will stand forfeited.

b. Liquidated Damages. Liquidated damages will be imposed on all Firms/Suppliers/contractors

who delay supply of stores less Medicines of Fauji Foundation. The rate and the procedure for
recovery of liquidated damages due to delay in supply of stores will be as under:-

(1) LD will be imposed at the rate of 2% of the value of un-supplied quantity of the item per month.
The total amount of LD will not exceed 10% of the total contact value of the item that remains
un-supplied either in part or in full.
(2) If the items demanded remain un-supplied for over two months the purchase order to the
firm will be cancelled and the items will be purchased at the risk and cost of the firm after
giving them due notice/warning. The additional cost if any incurred on purchase of the items
will be recovered from the defaulting firm either from their running bills or out of the security
deposits. The firm will have to immediately replenish the security deposit if required
otherwise their registration will be cancelled.
(3) LD Charges/Risk Purchase (Medicines). Delivery schedule given in purchase order
should be followed strictly by the suppliers. In case of any departure from the laid down
delivery schedule, imposition of LD/risk purchase will be carried out. After expiry of
delivery schedule 2% LD charges will be imposed for first 10 days and 3% for next 05 days.
On 16th day of expiry of delivery period, Hosp/RMSC/CMSC will forward non supply state to
CPO through fax/e-mail.

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In case next higher bidder is available in the CST, CPO will issue Risk purchase, otherwise,
Hosp/RMSC/CMSC will be asked to arrange LP of medicines from local market. Payment
against Risk Purchase carried out by Hosp/RMSC/CMSC is to be made through Central
Procurement funds and not from LP funds. CPO will amend/cancel the Purchase Order
against which deliveries have not been made and Risk Purchase action has been initiated. If
the purchase order for risk purchase has not been issued by the CPO, additional 3% of LD
in addition to 5% LD after 15 days will also be levied.
Extra amount spent on risk purchase as difference will be deducted from the firm that
failed to deliver the stores in time, from security money / pending bills through
CMSC/RMSC, Manager Fin (Health/Hosp).

Documents Required for Registration

2. Further communication will follow on receipt of the registration form duly completed by the firm alongwith
following documents:-
a. Photo copy of Computerized National Identity Card of Proprietor/authorized representative on
firm’s letter head pad.
b. Three specimen signatures of proprietor/share holder/authorized representative on firm’s letter
head pad.
c. Bank draft/Pay order in favour of Fauji Foundation, Head Office, Rawalpindi on account of
Registration Fee/Security deposit, annual renewal fee and Registration Form fee.
d. Copy of Agency Agreement/Distribution letter with Foreign Principal/Pharmaceutical companies
etc in case of Electro-medical Equipment, Medicines & importer venders.
e. Price list/catalogues/brochures of equipment/products to be supplied.
f. Photo copy of valid Drug Sales License (applicable to only those firms dealing with
drugs/medicines).
g. Performance Report from any reputed hospital or Govt organization (Specimen attached below
at Appendix-I).
h. Bank Statement. Bank statement for the last six months.
j. In case of partnership, firms will provide valid copy of Partnership Deeds.
k. Information regarding registration with any other organization like DGP (Army), HIT Taxila etc
(if any).
l. Copy of Sales Tax Registration Certificate and N.T.N Card.

Signatures of
Firm’s
Proprietor
with office
seal

Appendix-I
PERFORMANCE REPORT
“M/s ____________________, is doing business with our organization
i.e _____________ since ______ and had successfully supplied the
______________________ as per our requirement / demand and its performance
remained satisfactory upto our entire satisfaction”

(Signatures with office

seal of Govt organization)