BEST PRACTICE GUIDELINES

ON SUBCONTRACTING OF CHEMICAL
ROAD TRANSPORT
Covering Technical, Behavioural and Organizational Aspects

Document Number Original Issue Re-Issue Date

BBS – 003 1 December 2013 1 April 2016
Revision Number Prepared/Reviewed By Ownership
Alan J Izzard,
02 Gulf SQAS Committee SQAS Program Director,
GPCA
Approval Signatures:

GPCA Board of
On Behalf of GPCA Board -
Directors
Dr. Abdulwahab Al-Sadoun,
Secretary General, GPCA

1
DISCLAIMER

The information, specification, methods and recommendations herein are presented in

good faith, are believed to be accurate and reliable, but may well be incomplete and/ or
not applicable to all conditions or situations that may exist or occur. No representation,
guarantee or warranty is made as to accuracy, reliability or completeness of said
information, specifications, methods and recommendations or that the application or use
of any of the same will avoid hazards, accidents, loss, damage to property or injury to
persons of any kind to persons or property or that the same will not infringe patents of
others or give desired results. Readers are cautioned to satisfy themselves as to the
suitability of said information, specifications, methods and recommendations for the
purposes intended prior to use.

Wherever the Guidelines refer to a specific assessment system, e.g. Gulf SQAS, it is
understood that Main Haulier’s may, even if this is not explicitly mentioned, also choose
to rely on equivalent assessment schemes or to set up and monitor individual criteria
themselves. Nothing in the Guidelines shall be construed as restricting the Main Haulier’s
ability to adopt such assessment criteria when entering into an agreement with its
subcontractors or as a limitation to the quality and variety of services offered by them to
the shippers. The Guidelines do not contain any restrictions on pricing or terms and
conditions.”

2
Table of Contents
Table of Contents
1. Introduction ______________________________________________________ 3
2. Scope and Objectives ______________________________________________ 4
3. Selection Process of Subcontractors __________________________________ 4
4. Criteria for Subcontracting __________________________________________ 5
4.1 Company Policy ______________________________________________ 5
4.2 Compliance with Regulations ____________________________________ 5
4.3 Equipment and Operations ______________________________________ 6
4.4 Performance Monitoring and Auditing _____________________________ 7
4.5 Levels of Subcontracting ______________________________________ 7
4.6 Insurance Cover _____________________________________________ 7
4.7 Reporting ___________________________________________________ 8
4.8 Financial Reliability ____________________________________________ 8
4.9 Confidentiality _______________________________________________ 8
4.10 Security ___________________________________________________ 8

5. Definitions _______________________________________________________ 9
5.1 General Training
5.2 Driver Training
6. Frequency of Training______________________________________________14
7. Trainer Qualification_______________________________________________ 15
8. Observation of implementation of a BBS program________________________17
8.1 Spot Checks__________________________________________________
8.2 Technical Support – Telematics, CANBus-Readout, Ebs-Readout_________
8.3 Checkpoint System_____________________________________________
9. Gulf SQAS_______________________________________________________20
10. BBS Contractual Agreements________________________________________ 20
11. Driver Spot Checks________________________________________________20
12. Appendices______________________________________________________21
Appendix A - Training Agenda (Table)
Appendix B - Driver Spot Check Form & Implementation
Appendix C - Implementation template/ Gap Analysis

3
1.0 INTRODUCTION

Both the chemical industry and its partners in the transport industry have great concern for all aspects
of safety. The chemical industry considers safe transportation of its products an integral part of the
Responsible Care initiative. Continuous efforts to improve road transport safety are therefore part of
the overall aim to improve safety performance of both the chemical industry and the transport
industry.

The introduction in Europe of the Cefic Safety and Quality Assessment System (SQAS) in 1995
improved the safety performance of chemical transport operations and in 2014 GPCA has introduced
Gulf Sustainability and Quality Assessment System (Gulf SQAS), based on the European SQAS but have
chosen to revise the title to account for the broader scope coverage of the program, in addition to
adapting the content for the GCC region.

Due to the increases in transport volume and additional environmental factors, the demands on
drivers of heavy goods vehicles are now much more complex and challenging than in the past. In the
short to medium term, substitution of road transport on a significant scale by other modes is not
envisaged.

In order to provide stimulus for further reducing the number of road transport accidents during
chemical transportations, GPCA is taking the initiative of promoting the wider implementation of the
principles of Behaviour Based Safety (BBS) in the safe driving of road freight vehicles.

A number of individual transport companies have already developed management systems and
training programs with clear links to the philosophy of BBS. In order to come to a more standardized
and consistent approach across both industries with regard to BBS, an Industry Group with
representatives from chemical and transport companies, carried out a review of the existing systems
and programs already existing and used by transport companies and training institutes in Europe.

This resulted in the present Guidelines, that provide a framework based on the practices established
during this review and which have been adopted by GPCA with the agreement of Cefic.

These Guidelines are intended to give a clear and concise outline of how to improve a company’s road
transport safety performance through BBS, while also demonstrating that safety and economic
interests go hand in hand for all parties involved.

4
2.0 SCOPE & OBJECTIVES

BBS is a program that aims at increasing safety during road freight transport by positively influencing
the behaviour of drivers through observation, coaching and communication.

The BBS program targets all GCC chemical transport companies. It is not intended to be a one-off
exercise, but it should rather become a continuous effort by every individual transport company.

It is expected that this program will not only improve safety performance but will also have a positive
effect on fuel consumption and other related costs such as maintenance costs and insurance
premiums.

Ultimately it will improve the total cost-effectiveness of the transport companies. The results of a pilot
project at a Dutch transport company showed a decrease in fuel consumption of 4 to 8%, a decrease
in accidents of more than 40% and a total net saving of 1000 Euro per driver per year.

BENEFITS OF BBS DRIVING EXAMPLE OF KEY PERFORMANCE

INDICATORS:

- Accident / Incident statistics

Accidents & Incidents
Unsafe - Fuel consumption
situations
& - Emissions
Near misses
- Maintenance costs
Fuel Consumption
- Insurance premiums
Maintenance costs
- Fines
Insurance premiums & Fines

#01 – Benefits and Key Performances

5
3.0 PROCESS

The process for implementing BBS should reside in the carrier’s organization as an important element
of the continuous improvement program. It should include the following steps:

 The company management develops a BBS implementation plan and training program based
on the principles described in these guidelines
 BBS trainers are recruited (internally or externally e.g. from a training institute) and obtain
training in accordance with the principles described in the present Guidelines. Trainers could
be qualified as a BBS trainer by an external body
 It is vitally important that the trainers are seen as experienced, capable and able to impart
knowledge to others in a professional manner
 BBS trainers provide individual training to drivers. BBS trainers produce an assessment report
for each trained driver, which is kept on file and/or may be incorporated into a database
 The drivers obtain a copy of their assessment report and may consult the filing system for
their individual records
 The company keeps records of performance indicators such as incident/accident statistics,
fuel consumption, maintenance costs, insurance premiums and fines
 Regular analysis of the results of the BBS program by senior management will provide a useful
tool in deciding on further steps towards continuous improvement
 Checking of implementation of BBS during the Gulf-SQAS assessment of the Transport
Company
 On-going observation of the implementation by e.g. technical support systems (telematics),
intermediate checks or checkpoints

BBS safe driving should also be seen as an integral element of the “Best Practice Guidelines for Safe
Loading and Unloading of Road Freight vehicles, covering technical, behavioural and organizational
aspects”.

All of the above guidelines can be downloaded at www.gulfsqas.com

6
4.0 RISK REDUCTION MODEL

Due to increases in work pressure, and general behavioural changes, the demands on drivers are now
much more complex and pressing than in the past. In the short to medium term, substitution of road
transport on a significant scale by other modes is not envisaged.

These guidelines are intended to give a clear and concise outline of how to positively influence a
company’s road transport safety performance, assist with reducing all associated operating risks to a
minimum.

Best Practice /
Optimise
Safety Improvement Level

BBS Training

Gulf-SQAS
Assessment

BBS - Process Of
Implementation
Process

Timeline
#02 – Safety Improvement & Risk Reduction

7
5.0 MANAGEMENT

5.1 POLICY

Successful implementation of BBS requires a top-down management approach. The company’s policy
must not only reflect the importance of BBS but also the commitment of the Management.

BBS must be fully integrated in the carrier’s organization and management systems. It needs to
become an integral part of the company’s culture and be one of the key drivers for continuous
performance improvement through the implementation of key performance indicators.

GPCA
BBS Driving
Guidelines

8 1

Gulf-SQAS
ASSESSMENT
Management
systems and
programs of the
transport company

2
3
Legend table: TRAINING
BBS
Document Trainer
Manual
7
Handling
4 DRIVERS
Process Triggers
Improvement REPORT
Process Programs
Database 5
Company
Frame Carrier
Personal Record
Training
Frame
Database

Process-
flow
FUEL-MAINTENANCE-FINES
Process- 6
step INCIDENTS-ACCIDENTS-INSURANCE

#03 – Management Paradigm

8
5.2 RESPONSIBILITIES

5.2.1 MANAGEMENT

Management should: 1 6 7 8

 Be conversant and support the needs and advantages of implementation of BBS

 Prepare a document describing the company’s planned approach towards BBS driver
training including all components’
 Communicate this plan to all personnel involved and review it (at least annually)
 Develop a BBS training program
 Initiate, implement and provide on-going support for the BBS program
 Define roles, deliver resources, resolve issues and remove barriers for successful
implementation
 Set targets, monitor status and results
 Keep records of related performance indicators
 Manage the improvement process based on BBS data analysis
 Avoid instructions and management behaviour that conflict with BBS principles

5.2.2 DISPATCHERS/ PLANNERS

Dispatchers/ planners should:

 Understand and support the BBS program and support the driver trainers in the execution
phase
 Avoid planning and instructions that conflict with BBS principles (e.g. unrealistic delivery
times)

5.2.3 TRAINERS

Trainers should: 2 3 4
 Believe and understand so that they are able to train personnel convincingly
 Execute the BBS training
 Observe and interactively communicate the findings with the driver
 Collect data and report results and inform management of proposed improvements

Identify and report any issues that need to be followed up by driver or management (confidentiality
of private information to be guaranteed). The qualification of the trainer is essential for the success of
the program. See section 8.

9
5.2.4 DRIVERS

Drivers should: 5
 Understand the purpose of the BBS program and be committed to participate
 Discuss performance improvements with the trainer and help in finding solutions
 Implement preventative changes and improvements as a result of BBS analysis

5.3 TASKS

5.3.1 TRAINING

Training is the main task of the BBS program. Details are described in chapter 6

5.3.2 RECORD KEEPING

Driver records, along with the individual training observations and checklists along with an attestation,
should be collated by the carrier into an efficient storage and retrieval system (database and/ or filing
system). Drivers receive a BBS training attestation and have the possibility of obtaining a copy of their
personal record as a reminder/ learning tool for continuous improvement.

Other key performance indicators such as incidents/ accidents statistics, fuel consumption,
maintenance costs, insurance premiums and fines should be identified, monitored and recorded to
demonstrate and follow up the results of the program.

5.3.3 ANALYSIS

Management should use the collected data to identify structural trends and issues.

5.3.4 OBSERVATION OF IMPLEMENTATION OF A BBS PROGRAM

A critical aspect of the success in a BBS program is the additional follow-up on the drivers’ behaviour
after their training. Details are to be found in chapter 10.

5.3.5 FOLLOW UP / CORRECTIVE ACTIONS

Results of analyses should trigger corrective actions to processes, safety programs and improvement
of employee performance. The effect of implemented corrective actions should be monitored through
the key performance indicators.

10
5.4 SUBCONTRACTING – INTEGRATED PARTNERS

There should be a system in place that guarantees that BBS is cascaded to all sub contracted partners
(non-fully integrated and fully integrated), this is closely allied to the GPCA guideline on
Subcontracting and the company’s Gulf-SQAS assessment report which is verified by the Gulf-SQAS
Assessor. For fully integrated subcontractors, the transport company should directly manage the BBS
program, for the non-integrated subcontractors the transport company should have a
surveillance/assessment role.

6.0 TRAINING PROGRAM

6.1 GENERAL TRAINING

The general training is dedicated to transport management and planners. Its purpose is to inform and
engage personnel about the BBS program – to help them believe in and understand the program. To
generate maximum benefit for the carrier, it is important that management and operational staff fully
understand how their role and behaviour may directly affect the behaviour of the driver (e.g. by
avoiding extended working hours, rush orders, delayed/late instructions, unrealistic delivery times
etc.). This training can be provided in the form of a guidance document.

The general training can also be used for cascading the process to subcontracted partners.

6.2 DRIVER TRAINING

6.2.1 FORMAT

The benefits are derived from the personal experience of the individual involved by a totally
interactive program. It is carried out on a one-to-one basis between the trainer and a driver.

The trainer should observe the driver while driving and manoeuvring on the road. The purpose is to
assess individual strengths and have in place driving improvements that address behavioural driving
skills. As this differs from individual to individual, the items listed in this document should be
considered as a guideline only, which may not need to be assessed/checked in the entirety at each
session.

Behaviour that may lead to an unsafe situation or condition should be corrected by interactive
communication between the trainer and the driver.

Trainers should have the skill to convince the driver of the unsafe situation, and show how to prevent
this occurrence. Therefore, technically supported training methods such as simulator training cannot
replace face to face BBS training. Simulator training could play an integral role for follow-up checks
and shorter term intermediate checks.

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6.2.2 CHARACTERISTICS

A successful Behaviour Based Safety

training program needs to focus on
driving. The trainer should take the
driver onto the road and
check/observe a number of key
performance criteria including:
Individual-related
 Concentration,
evaluation and
observation and debriefing
anticipation
 Driving skills as applied to
Manoeuvring
all aspects of driving Training
 Vehicle control and
observation techniques
 The principles of accident
avoidance
 Spatial awareness

#04 – Main Contents and the “funnel” effect

for training effectiveness

Throughout the on-the-road assessment, the trainer should positively influence the behaviour of the
driver by observing and providing clear feedback on observations noted.

Preferably the route should be familiar to both the driver and trainer. It is recommended that a
standard delivery route be taken so that the driver is as relaxed as possible. This approach is more
likely to reveal how the driver would perform when driving alone.

6.2.3 DRIVER PROFILE

Before the start of the training a complete profile of the driver should be made available to the trainer.
This driver profile should contain details of the following:

 Age
 Years of service
 Driving licence
 Previous experience
 Driving related fines and convictions
 Safety record – accidents/incidents
 Previous BBS training record including risk profile and agreed action plan
12
6.2.4 TRAINING AGENDA

Learning Outcome:

The driver has to be distinctly aware that good concentration, observation and anticipation maintain
a safety based driving behaviour. The driver also has to demonstrate that his driving skills are
adequate as they apply to all aspects of driving. The driver should also apply the principles of accident
avoidance.

Training duration:

The training should be comprehensive, typically lasting 1 full working day i.e. 8 hours.

See Appendix A For the training description of requirements and addressed methods.

13
7.0 FREQUENCY OF TRAINING

It is necessary to respond quickly to incorrect BBS behaviour. The frequency may vary between once
every 1 to 5 years depending on the annual performance review of each individual driver.

It is proposed that companies start with a time frame of 3 years for the BBS Safe Driving of Vehicles
program. If serious behaviour based shortcomings are identified, it is recommended to increase the
frequency to address the problem(s). If no behavioural shortcomings are identified (identified during
the annual analysis), it is recommended to move towards a maximum frequency of full 5 years.

It should be noted that the first training has the highest impact and will be of most benefit to the
driver. It is recommended that the initial training exploits the maximum time frame for each learning
outcome. The trainee will benefit from the full potential of a face to face training day.

3 years max. 5 years max.

return

Start OK? OK? OK? OK? OK?

1 2 3 4 5

#05 – Frequency Scheme

14
8.0 TRAINER QUALIFICATION

A successful program depends heavily on the skills of the trainer. The selection of the trainer is
therefore critical. Trainers can be recruited internally or externally (e.g. from a training institute).

Trainers should be fully conversant with the content, objectives and requirements of the Transport
Company’s BBS implementation plan and driver training program within the company, based on the
principles set out in these Guidelines.

The approved trainers should be competent in the required training skills, imparting training to
trainees, also a sound knowledge of the most recent regulations and guidelines. The trainer should
know how to apply the educational engineering skills. For more details, please see the table below.

Desired knowledge, skills and competences of the trainer which are to be maintained as current:

Knowledge – Skills – Competences Evaluation Process of trainers

Regulations and Guidelines The trainer should have an overview

and know the regulations and
 National transport regulations and legislation guidelines.
 International transport regulations and legislation
 BBS concept and Gulf-SQAS system The trainer should know how to apply
 Initiatives, programs and references regulations and guidelines and
evaluate inappropriate behaviours, as
well as new initiatives and programs.

Competence of the training and training skills The trainer should have good teaching
and training skills.
 Teaching Skills and personal relationship
 Psychological and social theories The trainer should know how to apply
 Working and learning culture and, learning the BBS training.
conditions
 Disorders and relationship problems The trainer can evaluate findings and
 Performance review, assurance and assessment instruct on necessary improvements.
 Reporting skills

Educational engineering The trainer should know how to apply

the educational engineering skills.
 Internal and external factors
 Learning objectives The trainer should evaluate and
 Learning processes and progresses choose suitable principles and
 Principles of educational planning and scheduling methods.
 Learning materials, media and methods

15
As part of the selection procedure, the trainers must be able to prove their knowledge of both the
subject material and teaching methods. With respect to the practical part of the training, trainers
must provide certification of experience as professional drivers or similar driving experience, such as
that of driving instructors for heavy vehicles.

As regards the acceptance of the trainees and the support of the training manager the trainers should
have 5 years’ experience in national or international transport operational roles concerning the work
of the driver to be trained.

They should have a good reputation as well as an excellent safety record and be well respected
amongst peers. They should provide employer’s reference of excellent interpersonal skills and should
be objective and independent.

Trainers should have a continuing educational process (keyword: lifelong learning). They should
follow and personally aim to improve their training abilities, skills and quality.

With internally appointed trainers it is advisable that they have an independent position and
relationship with the drivers. Training of direct colleagues should be avoided.

Based on experience within the road transport industry, it is estimated that approximately one in ten
experienced drivers have the necessary communication skills, experience, technical knowledge and
respect of their peers, in order to become a successful trainer.

16
9.0 OBSERVATION OF IMPLEMENTATION OF A BBS PROGRAM

A critical aspect of the success in a BBS program is the additional follow-up on the driver’s behaviour
after their training (initial and follow-up). Basically, there are three potential options:

 Spot checks
 Technical supports
o Telematics
o CANBus-Readout
o EBS-readout
 Check Point System

9.1 SPOT CHECKS

“Spot checks” are essentially unannounced observations of drivers. The transport company has to
define a program to conduct the observations that can be scheduled by region and time.

The first step to implement this program is the appointment of “Safety Monitors”. They are
experienced people who are appointed to observe the drivers. In principle, they can be the BBS
trainer(s), with the following additional responsibilities:

 Spot checks (unannounced)

 Report to the LSP’s Senior Management
 Follow-up of drivers with low performance

Feedback on findings should always be positively presented and communicated. It is recommended

to use a check list to conduct the spot checks. The check list can be a simple list to verify compliance
or a more sophisticated system using scores and weighting criteria of each aspect to be assessed
(quantitative verification).
Appendix B contains an example of a check list template. The check list should be adapted to the
“culture” of the company and take into account local legislation. A scoring system can be used and
after the spot check, a score is assigned to the driver.

Note: A company should adapt this form to its own culture and local legal requirements.

The outcome of the spot checks should be discussed with the driver and the transport company
management.

If a negative trend of bad results of the driver’s assessments is observed, the frequency of the spot
checks needs to be increased. A system to prioritize those drivers for monitoring should be developed
to ensure follow-up of the drivers that require it the most.

17
9.2 TECHNICAL SUPPORT – TELEMATICS, CANBUS-READOUT, EBS-READOUT

Technology can assist in monitoring drivers and its inclusion in a BBS program should be considered.
There are many systems in the market and the evolution of this industry is very progressive.

A proven system used in the industry is Telematics/ Telemetric. There are basically two types of
systems on the market.

GPS (Global Positioning System) – Telematics:

A simple affordable system offering only geo-positioning and communication tools as an option. They
are also called “connected navigation systems”. From these systems the following information can be
obtained: -

 Position: Useful to verify if the driver is parked at the right/instructed position (e.g.)
 Direction of travel
 Routing: Location of destination and the ability to advise drivers of the planned/instructed
(safe) route
 Speed monitoring

IVMS (In vehicle Monitoring System) – Telemetric:

Several scientific studies show the positive effects on road safety performance, after an IVMS device
is installed in the vehicle. Installing IVMS with provision of feedback to the drivers reduces speeding,
unsafe driving behaviours and improves transport operating efficiencies. This is a more expensive
option than the previous one.

This system allows (in addition to information mentioned under GPS Telematics):

 Analyses and improvement of road transport planning and safety performance

 Provide regular, formal feedback to drivers
 The possibility to provide recognition for compliance and sanctions for non-
compliance

Other benefits of IVMS include improved:

 Driver and vehicle utilisation

 Vehicle maintenance
 Fuel consumption
 Theft deterrent and reduced insurance premiums
 Reduction in kilometres travelled
 Route planning
 Contractor performance management and improved customer service (vehicle
tracking/ delivery advice)

18
The following information can be obtained from the system:

 Fuel monitoring
 Driving behaviour (acceleration/ deceleration behaviour). Some systems also provide
feedback from the Roll-Stability-Support (RSS) system measuring how many times the
system was automatically activated
 Defensive driving reports
 Economy-based reporting
 Driver performance reports on a defined time-basis should be generated to provide
feedback to the drivers
 Record driver working/ rest times similarly to a tachograph

Year to date trending graph/report of average driver behaviour scores should also be made available
to respective managers on a regular (e.g. monthly or quarterly) basis for tracking of driver
performance trends.

VDR (Vehicle Data Recorder/tachograph) that only records speed and time are not considered an IVMS
(In Vehicle Monitoring System) system even though the newer electronic tachographs have more
functionality than the older analogue versions.

9.3 CHECKPOINT SYSTEM

This is a systematic check from strategic points such as terminals, truck stops, partners etc. that can
be used for monitoring.

For example:

 Some terminals have camera-monitoring for the incoming shipments that can be
used for feedback on equipment damages and behaviour during driving whilst on
the terminal.
 Others may use infra-red communications on vehicles that download information
into receiving devices.

On some dedicated places “safety monitors” can be appointed, who check vehicles and drivers
based on checklists – unannounced checks.

19
10. Gulf-SQAS

The BBS concept is fully integrated into the Gulf-SQAS Core and Transport Service Questionnaires.
There are several questions, based on the requirements set in this guideline.

During a Gulf-SQAS assessment, the Gulf-SQAS assessor assess the implementation status of the BBS
program in the main transport company. Checks are also made to verify, that BBS programs of
subcontracted companies are controlled by the main transport company. (See Section 5.4)

11. BBS CONTRACTUAL AGREEMENTS – PRODUCERS / LSPs

It is recommended that the contract includes the request to develop and implement a BBS program
according to the requirements specified in this guideline. Between:

Logistics Service
Producers
Providers (LSPs)

Logistics Service Integrated

Providers (LSPs) Subcontractors

12. DRIVER SPOT CHECK FORM

SPOT CHECK FORM USAGE: See Appendix B

The form is an example of a Spot check. Here, a scoring system is used and after the spot check, a
score is assigned to the driver. The company should adapt this form to its own culture and local legal
requirements.

20
Appendix A TRAINING AGENDA

Learning Outcome
The driver has to be distinctly aware that good concentration, observation and anticipation maintain
a safety based driving behaviour. The participant also has to demonstrate that their driving skills are
adequate as they apply to all aspects of driving. The driver should also apply the principles of accident
avoidance.

1 Learning Objective/ Principles, effects and causes Timeframe

The driver understands the purpose of the BBS program, also has an overview of 30 min
the expected improvement of the program. The participant has an insight into (up to 45 min)
the schedule of the training day and knows the company rules.
Contents Advice of Methods

Principles, effects and causes - Lecture on accident/ incident statistics

 Purpose of the BBS program
+ Objective and scope - Conversation about experience in different
- Safety performance areas
- Fuel consumption
- Related costs - Discussion about fuel consumption and
+ Influencing the behaviour emissions
- Observation
- Coaching - Brain-storming on maintenance costs
- Communication
 Company rules - Demonstration of causes of the most
 Transport signs frequent accidents
 Effects of fatigue and stress
 Impact on driving of prescribed
medicines and other drugs
 Maximum fuel efficiency
 Record keeping
 Corrective actions

21
2 Learning Objective/ Vehicle and trailer circle check Timeframe
The participant is able to do the vehicle circle check, at the same time 30 min
understands the importance of a correct check-up to the transport safety. (up to 60 min)

Contents Advice of Methods

Vehicle and trailer circle check - Demonstration of the overall vehicle circle
 Outside vehicle check check and documentation
+ General vehicle characteristics
+ Tyres - Exercise of the overall vehicle circle check
+ Tightening of wheel-nuts
+ Lights
+ Oil - When Trailer is loaded check and
+ Water demonstrate load securing measurements.
+ Fire extinguisher(s)
+ Dangerous Goods equipment
+ Outside cleanliness/ check for - Positioning the blind spot areas
damage/ no leakages
 Inside vehicle check
+ Visibility check
- dead-angle camera/mirror
- obstructions of the line of
sight
+ Dangerous Goods equipment
+ Brake operation
+ Equipment specially needed for
specific type of work
+ Personal protective equipment
+ Transport documents
+ Fuel
+ Dashboard check
+ Safety belt, seat and steering wheel
+ Inside cleanliness
+ Air conditioning
+ Correct position of Seat, Mirrors,
Satellite Navigation use before
starting off
 Trailer check
+ General trailer characteristics
+ Coupling/ uncoupling
+ Documents
+ Tyres
+ Tightening of wheel-nuts
+ Lights
+ Air/ electrical
+ Twist-locks
+ Closed loading compartments (e.g.
backdoor, roof, tarpaulin, valves…)
+ Load securing

22
3 Learning Objective/ Driver training Timeframe
The participant is able to drive the vehicle correctly and applies the principles 120 min
of accident avoidance. The participant knows how to regard the traffic rules (up to 180 min)
and how to maintain a safety based driving behaviour.

Contents Advice of Methods

Driver training Exercise & Observations of behavioural skills:

 Manoeuvring
 Lane changes - Attitude (polite/ aggressive)
 Crossings - Concentration
 Turning - Involvement
 Approaching and being passed - Awareness
 Join/exit transport flows - Observation skills (mirror usage)
 Behaviour on and nearby special road - Hazard perception
sections - Vehicle control
 Road surfaces and weather conditions - Positioning
 Using the gearbox, clutch and brakes - Separation distance (braking distances and
safety distances)
 Trailer stability
- Speed adaption (including use of brakes,
 Leaving the vehicle
engine brake, cruise control
 Handling of incoming phone calls,
- Defensive driving (anticipating transport
handling Sat. Nav. equipment
situations and other road users)
 Maximum speed (Could be regulated by
- Eco-Driving
the company)
- Seat belt (usage, adjustment)
 Tachograph - Handling of additional cabin equipment.
(It should be noted that the use of mobile
phones/ any communication equipment
including hands free communication
equipment is not to be used whilst in
transit.)

4 Learning Objective/ Manoeuvring training Timeframe

The participant is able to manoeuvre the vehicle correctly and applies the 60 min
principles of accident avoidance. The participant knows how to regard and (up to 90 min)
maintain a safety based driving behaviour.

Contents Advice of Methods

Manoeuvring training - Exercise on the manoeuvring of the vehicle

 Prepare to manoeuvre (positioning of the
vehicle - Observations of behavioural skills
 Special manoeuvres (loading/ unloading
stations)
 Reversing/ Driving backwards (with a turn
and in straight line)
 Observation/ vision
 Parking of the vehicle

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5 Learning Objective/ Individual-related evaluation and debriefing Timeframe
The participant knows his performance and understands the importance to 30 min
participate and helps in finding solutions. The participant knows how to (up to 60 min)
implement preventative changes as a result of the BBS analysis.

Contents Advice of Methods

Individual related evaluation and debriefing - Conversations and Discussion on the

 Overall evaluation of the course/ day findings
 Verification of checklist and observations
(explanation of both positive and negative - Brain-storming on the areas and its
remarks) interpretation
 Identification of areas for improvement and
suggested action(s) - Demonstration of behavioural practices
 Remarks by the trainee (feedback to the
course) and signing by the trainee of the - Exercise on behavioural practices
evaluation report
 Issue of final report by trainer (sent to the - Instructions for areas of improvement
line manager of each trainee).

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 Appendix B

FORM FOR DRIVER SPOT CHECKS

Date: Reason for spot check: Date of last spot check: Note:

 General Observation  Accident  Damage  Fine  Social Regulation  Customer requirement  Other:
……………...….
DRIVING BEHAVIOUR
1: Does not comply with any of the criteria 2: Complies with less than half the criteria
INITIAL FINAL
3: Complies with more than half of the criteria 4: Complies with all the criteria

1 2 3 4 Coefficient Total 1 2 3 4 Coefficient Total

Installation in driving seat A
Preparation for the mission B
Defensive driving C
Economic driving D
Loading E
Manoeuvring F
Unloading G
Compliance with regulations H
Knowledge of client requirements I
OVERALL IMPRESSION
Equipment condition and cleanliness J
Presentation of driver and individual protection equipment K
Politeness/ courtesy/ punctuality L
Spirit of initiative M
Gestures and posture N
Professional conscience O
INITIAL EVALUATION Comments: FINAL EVALUATION Comments:

APT: NO  YES with additional training  YES 

INSTRUCTOR DRIVER
Name: Name:
Signature: Signature:
Date: Date:

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Appendix C
INTERPRETATION AND USE OF SPOT CHECK FORM

Date of last Spot Record the date of the last check carried out on this driver
Check
Note Record the note obtained by the driver in the current check

Aspects to be There are two kinds of aspects to be assessed: driving behaviour and overall
assessed impression. Every aspect has, in turn, a list of sub aspects to be assessed
(installation in driving seat, preparation for the mission, etc.). Every sub
aspect needs an assessment criterion that should be defined by the company;
that is to say, how the sub aspect will be scored 1, 2, 3 or 4.
It is highly recommended that the company documents these criteria in an
instruction.
It is also recommended to develop different assessment criteria for the
experience drivers and the new drivers (less strict)

Initial and final Every spot check has an initial and final assessment; both are carried out by
assessments the same Safety Monitor. When the initial assessment is finished, the Safety
Monitor provides advice to the driver on how to improve his/her behaviour.
Then, a second assessment takes place. Both initial and final assessments
should be recorded

Coefficients Every sub aspect to be assessed may be multiplied by a coefficient to give the
aspect more or less relevance. The use of the coefficients is optional

Total This column is the outcome of the multiplication between the score obtained
in the appraisal (1 to 4) by the coefficient

Comments Clarifying comments may be included, e.g. justification of the scoring or

improvement actions

Name, signature and It is important that both the instructor and the driver signs at the bottom of
dates the form. That means that the driver agrees with the evaluation and the
improvement actions

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Appendix C
IMPLEMENTATION TEMPLATE/ GAP ANALYSIS
The implementation template/ gap analysis is a useful tool to facilitate the implementation of a new
BBS program or to assess gaps in an existing BBS program. It is dedicated to the responsible
management such as the Management Safety Officer, EHHS&Q Manager etc.)

Logistic Service Provider Name: Date:

No.: BBS topic/ question Response Action:

y/n
1. General – Notification – Orientation

1.1 Is the BBS principle understood and accepted

as an additional program to improve safety
performance?
1.2 Is management committed to a successful
implementation of BBS?
1.3 Does management drive and maintain a
company culture in line with BBS principles?
1.4 Is management informed about the BBS
questions in the CEFIC Gulf-SQAS
questionnaire?
1.5 Is the BBS process embedded as an integral
part of the companies’ management system
and programs?
1.6 Has an implementation leader been
identified?
1.7 Have the required resources (people and
financial) been estimated and assigned to
BBS?
1.8 Are goals and targets set and communicated
in relation to the BBS program?
1.9 Does the company have a benchmark with
proven results in relation to other
companies?
2. Implementation
2.1 Has a project implementation plan been set
up with targets and timelines?
2.2 Has a training plan been set up with
individual names and dates?
2.3 Has a program been implemented for the
selection and qualification of appropriate
trainer’s? Do trainers have the necessary
qualifications as outlined in the BBS
guidelines?
2.4 Does the training plan include initial training
for:
a) Ancillary and administrative staff?
b) All drivers?
2.5 Has initial training been given to:
a) Ancillary and administrative staff
(e.g. on BBS principles)?
b) All drivers?
Has a program been implemented, that
guarantees, that the BBS program is
cascaded down to all sub contracted
partners as defined by the BBS guidelines?
2.6 Have critical behaviour aspects/ items been
defined with desired performance?
2.7 Does the training content cope with the
framework of the BBS guidelines?
2.8 Has a training duration and frequency been
defined and do they cope with the
indications outlined in the BBS guidelines?
2.9 Do the program cope with the sustainability
aspects of the BBS guidelines (e.g.
continuous improvement, follow-up
checks,)?
2.10 Is a central record filing system set up to file
individual training records sheets?
2.11 Do the drivers have the opportunity to add
critical driving behaviour issues to the
training content?
2.12 Have tools been implemented to allow
analysis on trends, issues and/ or gaps?
3. Data collection and reporting
3.1 Does the trend, issues & gap analysis tools
include key performance indicators (KPIs)
outlined in the BBS guidelines (e.g. accidents,
fuel consumption etc.?)
3.2 Is structural behaviour trend & gap analyses,
retrieved from the central filing system, be
done on a regular base and communicated to
the management? If so, what process has
been used?
3.3 Are structural behavioural trends, issues &
gaps reported to drivers?
3.4 Can an individual driver look up his individual
training record sheet as well as his records on
KPIs?
3.5 Is the overall progress/ development of BBS
program reported to the involved parties? If
yes, how and what is the frequency?
4. Follow-Up/ Corrective actions
4.1 Is any follow-up system in place to check the
implementation and improvement process
(e.g. spot checks, telematics…)
4.2 Have corrective actions been defined? Are
they based on the analyses of the central
filing system?
4.3 What process for corrective measurements is
implemented?
4.4 Is a system in place to measure the effects of
corrective measurements?
4.5 Are individual measurements/ actions
agreed with individual drivers?
5. Overall project evaluation

5.1 Are the key performance indicators showing

an improvement since the start of the
program?
5.2 Do the results reflect the set targets?
5.3 In case of non-success of the implementation
of the BBS program, have corrective actions
been taken? If yes, which ones?
5.4 Has the BBS program been assessed by Gulf-
SQAS? If yes could the result of the
assessment been used for further
improvements of the system?