OJ/S S139

21/07/2010 External aid programmes - Service contract 1/5

212877-2010-EN - Contract notice - Restricted procedure

This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:212877-2010:TEXT:EN:HTML

ET-Addis Ababa: EDF — EU–Africa Infrastructure Partnership — preparatory actions and

studies — technical assistance to AUC for African energy policy agenda (hydropower
2020), capacity building actions and strategy for development of Inga hydropower site
2010/S 139-212877

ACP countries

Service procurement notice

Common procurement vocabulary (CPV):

Main object:
71356200 Technical assistance services
Additional object:
09000000 Petroleum products, fuel, electricity and other sources of energy
1. Publication reference:
EuropeAid/130158/D/SER/MULTI.
Internet address:
General address of the contracting authority: http://www.africa-union.org/
2. Procedure:
Restricted.
3. Programme:
th th
9 or 10 EDF.
4. Financing:
Financing agreement.
5. Contracting authority:
The beneficiary: African Union Commission.
6. Nature of contract:
Global price.
7. Contract description:
The technical assistance is to develop African energy policy agenda of the hydropower potential and related
actions in support of the African Union Commission, energy specialised institutions (e.g. African Energy
Commission (AFREC) and African Electrotechnical Standardisation Commission (AFSEC)) as well as major
actors and policy makers in the African energy sector through activities to support decision making and
prioritising interventions within the context of the EU-Africa Energy Partnership. The consultant shall structure,
in close cooperation with the African Union Commission (AUC), Regional Economic Communities (RECs) and
power pools, dialogue and consensus building actions for public and private financing and promotion of the
development of major regional hydropower projects with focus on Inga hydropower site (Inga III and Grand Inga)
in the Democratic Republic of Congo (DRC) and other hydropower projects in Africa. The technical assistance
shall focus on 2 principal components:
— policy support for the implementation of the 'hydropower 2020 initiative' to promote the development of
African hydropower potential, institutional support and capacity building at AUC and related institutions. This

21/07/2010 S139 External aid programmes - Service contract 1/5

http://ted.europa.eu/TED - Contract notice - Restricted procedure
Supplement to the Official Journal of the European Union
OJ/S S139
21/07/2010 External aid programmes - Service contract 2/5
212877-2010-EN - Contract notice - Restricted procedure

assistance will also strengthen the capacity of AFREC and AFSEC to support and assist RECs and power
pools, therewith fulfilling their mandate and impact on the African energy sector development,
— in view of the feasibility study undertaken by the African Development Bank and any others on the
development of the Inga hydropower site (Inga III and Grand Inga), provide support to the AUC in proposing a
strategy to be submitted to the DRC authorities and other stakeholders on the development and financing of
Inga hydropower projects and related transmission lines.
8. Numbers and titles of lots:
The contract is divided into lots: no, 1 lot only.
9. Budget:
Maximum budget: 1 250 000 EUR.
10. Scope for additional services:
The contracting authority may, at its own discretion, extend the project in duration and/or scope, subject to the
availability of funding, up to a maximum not exceeding the length and value of the initial contract. Any extension
of the contract would be subject to satisfactory performance by the contractor.
Conditions of participation
11. Eligibility:
Participation in tendering is open on equal terms to natural and legal persons (participating either individually
or in a grouping (consortium) of tenderers) from ACP States and Member States of the European Union and
international organisations as authorised by the instrument applicable to the programme under which the
contract is financed (see also item 29 below).
12. Candidature:
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted
informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members)
are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion
of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be
excluded.
13. Number of applications:
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as
an individual legal entity or as leader or member of a consortium submitting an application). In the event that a
natural or legal person submits more than 1 application, all applications in which that person has participated will
be excluded.
14. Shortlist alliances prohibited:
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application
forms will be excluded from this restricted tender procedure. Shortlisted candidates may not form alliances or
subcontract to each other for the contract in question.
15. Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard
application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the
'Practical Guide to contract procedures for EU external actions'.
16. Subcontracting:
Subcontracting is allowed.
Maximum percentage of the contract value which may be subcontracted — 30 %.
21/07/2010 S139 External aid programmes - Service contract 2/5
http://ted.europa.eu/TED - Contract notice - Restricted procedure
Supplement to the Official Journal of the European Union
OJ/S S139
21/07/2010 External aid programmes - Service contract 3/5
212877-2010-EN - Contract notice - Restricted procedure

17. Number of candidates to be shortlisted:

On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed
tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the
minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.
Provisional timetable
18. Provisional date of invitation to tender:
30.8.2010.
19. Provisional commencement date of the contract:
15.12.2010.
20. Initial period of implementation of tasks:
Duration in months: 12.
Selection and award criteria
21. Selection criteria:
Same criteria for legal and natural person.
The following selection criteria will be applied to candidates. In the case of applications submitted by a
consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate:
In the case of the applicant being a public body equivalent information should be provided:
1. the average annual turnover of the candidate must exceed 1 250 000 EUR;
2. the averages of cash and cash equivalents at the beginning and end of year are positive.
2) Professional capacity of candidate:
1. the candidate should have sufficient staff resources including a minimum of the following:
— energy engineering and demand economics,
— hydropower development,
— finance and PPP expertise,
— policy support (including institutional, dialogue and legal),
— capacity building and training;
2. at least 20 % of all staff working for the candidate this year in fields related to this contract are permanent.
3) Technical capacity of candidate:
1. the candidate has at least 3 completed or ongoing projects with a budget of at least 700 000 EUR each, in the
above requested fields of specialisation in the past 3 years;
2. the candidate has at least 2 completed or ongoing projects or project components in policy support (including
institutional, dialogue and legal studies) in the past 3 years;
3. the candidate has at least 2 completed or ongoing projects or project components in financing procedures
of energy projects, preferably in hydropower, in the last 3 years and the candidate has at least 2 completed or
ongoing projects or project components in capacity building and training in the energy sector in the past 3 years.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other
entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources necessary for performance of the contract, for
example by producing an undertaking on the part of those entities to place those resources at its disposal. Such
entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and
notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses
of the applications of these candidates must be re-examined to identify the 8 best applications for the tender
procedure. The only factors which will be taken into consideration during this re-examination are:
21/07/2010 S139 External aid programmes - Service contract 3/5
http://ted.europa.eu/TED - Contract notice - Restricted procedure
Supplement to the Official Journal of the European Union
OJ/S S139
21/07/2010 External aid programmes - Service contract 4/5
212877-2010-EN - Contract notice - Restricted procedure

1) wide experience across Africa (number of countries covered on the continent);

2) level of capacity of the consultant related to above criteria — notably number and volume of similar
assignments.
22. Award criteria:
Best value for money.
Application
23. Deadline for receipt of applications:
23.8.2010 (17:00), local time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided:
Applications must be submitted using the standard application form, the format and instructions of which must
be strictly observed. The application form is available at the following Internet address: http://ec.europa.eu/
europeaid/work/procedures/implementation/services/index_en.htm
Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
25. How applications may be submitted:
Applications must be submitted exclusively to the contracting authority in the following language — French:
— either by recorded delivery (official postal service) to:
African Union Commission, African Union Commission — Annex, B&B Building, 4th Floor, Roosevelt Street;
Kirkos Kifle Ketema, Kebele 10, Building No 438, Addis Ababa, ETHIOPIA,
— or hand-delivered (including courier services) directly to the contracting authority in return for a signed and
dated receipt to:
attention: Mr Aboubakari Baba-Moussa, Director, Department of Infrastructure and Energy. Tel. +251
114665095/115512622.
As in abovementioned address.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope
containing the application and must always be mentioned in all subsequent correspondence with the contracting
authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of
applications. No applications may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25.
The outer envelope (and the relevant inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as
appropriate.
27. Operational language:
All written communications for this tender procedure and contract must be in French.
28. Date of publication of contract forecast notice:
Date: 10.6.2010.
Notice number in OJ: 2010/S 111-167592.
29. Legal basis:
ACP–EC Partnership Agreement signed at Cotonou on 23.6.2000 as amended on 25.6.2005 and in 2008
(Annex IV).
30. Additional information

21/07/2010 S139 External aid programmes - Service contract 4/5

http://ted.europa.eu/TED - Contract notice - Restricted procedure
Supplement to the Official Journal of the European Union
OJ/S S139
21/07/2010 External aid programmes - Service contract 5/5
212877-2010-EN - Contract notice - Restricted procedure

31. Date of dispatch of this notice:

9.7.2010.

21/07/2010 S139 External aid programmes - Service contract 5/5

http://ted.europa.eu/TED - Contract notice - Restricted procedure
Supplement to the Official Journal of the European Union