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    Vendor Registration

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    Anonymous 0v9zwXz6hF
    The document outlines key features of a vendor portal system including: 1. Vendor registration and validation checks, multiple level approval process, and storing of documents. 2. Sending requests for quotation to selected vendors, tracking quotation versions, and combining purchase requisitions. 3. Providing comparative statements showing savings and negotiated prices. 4. Publishing purchase orders, tracking acknowledgements, and creating delivery schedules with vendor confirmations. 5. Allowing vendors to view goods receipt notification statuses, payment ledgers, inspection calls, form C statuses and updates, and pending waybill reports from SAP.

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    Vendor Registration

    Uploaded by

    Anonymous 0v9zwXz6hF
    34 views2 pages
    The document outlines key features of a vendor portal system including: 1. Vendor registration and validation checks, multiple level approval process, and storing of documents. 2. Sending requests for quotation to selected vendors, tracking quotation versions, and combining purchase requisitions. 3. Providing comparative statements showing savings and negotiated prices. 4. Publishing purchase orders, tracking acknowledgements, and creating delivery schedules with vendor confirmations. 5. Allowing vendors to view goods receipt notification statuses, payment ledgers, inspection calls, form C statuses and updates, and pending waybill reports from SAP.

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    Final Document

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    Final Document

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    The document outlines key features of a vendor portal system including: 1. Vendor registration and validation checks, multiple level approval process, and storing of documents. 2. Sending requests for quotation to selected vendors, tracking quotation versions, and combining purchase requisitions. 3. Providing comparative statements showing savings and negotiated prices. 4. Publishing purchase orders, tracking acknowledgements, and creating delivery schedules with vendor confirmations. 5. Allowing vendors to view goods receipt notification statuses, payment ledgers, inspection calls, form C statuses and updates, and pending waybill reports from SAP.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    34 views2 pages

    Vendor Registration

    Uploaded by

    Anonymous 0v9zwXz6hF
    The document outlines key features of a vendor portal system including: 1. Vendor registration and validation checks, multiple level approval process, and storing of documents. 2. Sending requests for quotation to selected vendors, tracking quotation versions, and combining purchase requisitions. 3. Providing comparative statements showing savings and negotiated prices. 4. Publishing purchase orders, tracking acknowledgements, and creating delivery schedules with vendor confirmations. 5. Allowing vendors to view goods receipt notification statuses, payment ledgers, inspection calls, form C statuses and updates, and pending waybill reports from SAP.

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    Vendor Registration

     Validation of Vendor Master field will check whether the same vendor (Name, PAN no) with this
    address (City/State) has already applied and cannot generate another application serial no.
     Solution will not allow to register vendor if the existing vendor with same pan no is already
    blacklisted.
     Solution will ask for change of contact details during logging after specific period (configured) for
    vendor confirmation.
     Multiple level approval process for Vendor Registration
     Vendor Registration process includes storing of respective scanned copies of the Vendor
    Documents

    Request for Quotation


     System has a provision to send RFQ to either all the registered vendors or selected vendors
     Solution will have provision to combine Multiple PR which are not yet published and publish
    them as one RFQ.
     System has provision to track Quotation versions based on negotiations

    Comparative Statement

     Solution will also provide savings (Total Price of Selected quote verses Total Price of original
    quote) for each line item and over all savings. Overall negotiated savings & w.r.t LPO will be
    shown for each line item.

    PO Publish
     PO can be published to Vendor in their Mail ID through Portal and the acknowledgement of the
    same can be tracked through Portal

    Delivery Schedule

     Delivery schedule can be created thru portal for the pending PO Quantity and the confirmation
    of the same by Vendor can also be tracked.

    Vendor GRN Status view

     System has a provision to fetch the SAP runtime data for GRN Status to the Vendor for the
    selected Period and PO Numbers

    SAP Payment Ledger View

     Vendor will have a Payment Ledger view which is fetched from SAP at runtime for the selected
    period
    Communication
     Vendor and Purchaser can publish information like announcements regarding special offers,
    achievement etc., for vendors message purchaser gets email and vice versa
     These messages will be displayed in home page of the respective user login.

    Inspection

     Inspection call can be raised by Vendor once the material is ready at his place and the same can
    be confirmed by purchaser or QA in the company.

    Form C Status Inquiry


     Accounts department will pre-upload the file which is planning to upload to department site
    quarterly to generate C form.
     Once this is pre uploaded, all relevant vendors will get email notification to log on portal and
    check the c form data and confirm.

    Form C Status Update

    Accounts will download C form from website and print the same by directing it to pdf writer and

    image file will be used as attachment for Form C status update.

    SAP Pending Waybill View


     The Pending Waybill Report details will be fetched from SAP at runtime based on Vendor
    Code and selection criteria which includes Company Code and Period

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