Human resource and Communication Management

Assignment No. 1

“Solarization of NUST Main Campus”

By

Muhammad Qamar Riaz (CMS No. 31384)

MS Project Management (Group B)

Department of Management Sciences

Riphah International University, Rawalpindi Campus
 Solarization of NUST Main Campus

1. Introduction:
National University of Sciences and Technology is one of the most progressive and
innovative university that was established in 1991 by the Government of Pakistan. Its charter
was granted in 1993. It is located in the Capital City of Pakistan, Islamabad.
The aim of the university is to build a modern excellence for research and development in the
field of science and technology. Structure of NUST revolves around the fields of
engineering, information technology (IT), medical and management sciences.
NUST is a university that is fully committed towards the provision of intellectual leadership,
development of technology in the country and to be a beacon of light for the country’s
progress in science and technology.
During a very short time, NUST has achieved recognition at both National and International
levels. NUST has attained various achievement awards within a decade of its existence. In
2014 the university stood at 129th rank in Asian universities in the field of engineering and
technology as ranked by QS World ranking.
Being one of the most leading university in the technology sector of Pakistan, NUST aims to
take a leading rule towards the utilization of green energy as one of the most economical
source of energy and set a role model for other Pakistani universities/institutions to adopt
green energy which is environmental friendly and cost effective.
Keeping the above in view, NUST aims to convert its main campus (located in Islamabad
sector H-12) into solar powered energy on by using the roof tops of the buildings/institute
located in the main campus.
The buildings that are selected and included in this project for installation of solar power
plant are as follows:

i. School of Civil & Environmental Engineering (SCEE)

ii. NUST School of Business Administration (NSBA)
iii. School of Social Sciences & Humanities (S3H)
iv. School of Natural Sciences (SNS)
v. School of chemical & Materials Engineering (SCME)

2. Purpose/Objective of the Project:

The main objective of this project is the conversion of main campus into solar powered
energy and thus helps us in contributing towards the green energy. The 2nd main objective of
this project is the utilization of renewable energy sources which is a cost effective solution
 for the energy for sustainable growth. It will also help us in reducing the emission of
greenhouse gases and thus contributes towards the achievement of sustainable development
goals.
3. Detail Scope of Work:
Design, engineering, manufacture, supply, installation as well as operation and maintenance
of 2 MW Grid Tied Solar Power Systems with associated components for installation on
rooftop of all academic blocks of NUST main campus. This system shall be completed with
PV modules, inverter, metering, junction boxes, AC, DC distribution boards and cables,
communication interface and any other equipment necessary for safe and efficient operation
of the solar power system. The work shall also include interconnection of solar photovoltaic
system (SPVS) with the LT distribution for meeting internal power requirement.
The detail scope of the work for the said project is a follows:
a. Five schools are located at NUST Main campus, H-12 Islamabad. The roof of the
academic blocks of these schools should be used for the installation of the solar
Photo Voltaic Cell.
b. Proposed solar power plants are to be installed with a capacity of 2 Mega Watt.
Providing necessary supporting structure should also be including in the scope of
the project.
c. Design & Engineering of the solar modules & arrays with associated system
compromising of DC system, cables, inverters, safe transformation to the Grid
shall also be a part of the project & scope of work.
d. Optimum design and engineering of suitable mounting structure as required for
mounting the modules on the area with anti-corrosion feature so as to have
minimum maintenance requirements during operational years of the plant.
e. Survey & route finalization for the transmission line from power plant to the Grid.
f. Supply of all the components including structures with necessary packaging &
forwarding, transportation, loading, unloading and site-storage required for
Successful implementation of the project up to the grid-connection point.
g. Erection/installation, of the solar PV plant along with associated system including
transmission line and its termination at the suitable grid point.
h. All associated civil engineering works like:

I. Excavation, Site grading, filling, leveling, compaction as required, for

cumulative capacity of Solar PV plants.
II. Arrangement for permanent water supply for module washing.

i. System for monitoring & control of solar power plant

j. All the necessary co-ordination with regard to sub-contracted works, if any, shall also be
included in the scope of the work.
 k. The design should be such that Solar PV plant should tolerate maximum wind
pressure/vibration as per the geographical condition in proposal.
l. All the fittings and accessories that have not been mentioned in the specification
but are necessary for the successful installation and commissioning of the Solar
system shall also be included in the scope.
m. Roof repairs.
n. Improved landscaping
4. Project Deliverables:

a. Project charter, scope, WBS, schedule, budget, and status.

b. Solar panel power system with the capacity of generating 2 MW/month
c. An Operation, Instruction and Maintenance Manual, in English should be provided
with the Solar PV System.
d. The detailed diagram (s) of wiring and connection diagrams should also be provided
with the manual.
e. Layout/Design of the solar power plant
f. Detail report of the final inspection meeting the criteria/standards as laid down duly
verified by the technical team members/Director project.

5. Project Exclusion:

a. Roof repairs not related to solar installation.

b. Replacement of rain gutters
c. Rewiring interior/exterior of existing structure

6. Time Frame:

 This Project shall be executed from 15 January 2020 and completed on 14 May 2020.
 Operational Hour: Normal working hours are 0900 – 1700 from Mondays to Friday.

7. Warranty Period:
The entire solar power system: -
a. Total system shall be under warranty for a minimum period of 5 years from the date
of commissioning and handing over to NUST.
b. The PV modules shall be guaranteed for a minimum period of 20 years from the date
of commissioning and handing over to NUST.
List of Non-Human Resources

Sr. # Instrument Specification

1. Mono crystalline Module 300 kWp, 20% Efficiency, Cell Quality (A
grade) verifiable, warranty 25 years
2. On-Grid Solar Smart Inverter 3 MW, Input range 150-1000 V Output
230-400 Voltage AC, 10 year warranty
3. PV Mounting Structure ( Roof Top) Aluminum frame with 25 years warranty,
Civil work for mounting the structure
4. Cables ,Combiner boxes and Earthing 99.9 % pure copper, Earthing should be
according to the PPRA Rules
5. Change Over Switch, Lightning/air As per specifications and scope of work
termination rod and Surge Protection
devices
6. PV Combiner Box (Junction Box) Max. output 1000 Volt DC, Fuse/breaker
protection
7. Earthing for AC and DC separately As per PPRA rules
9. Civil Work As per specifications and scope of work
10. DC Disconnectors, AC/DC Breakers etc. As per specifications and scope of work
11. Wiring, Ducting Wiring must be joined using terminal
strip/strip connectors, For conduit/duct,
galvanized cable tray with ventilation slots
(perforated)
12. Complete Installation and Commissioning As per specifications and scope of work
with related material
13. Operation and Maintenance As per specifications and scope of work
14. Control Room and On Site Monitoring at 2 For Display Original LED Min 50 inches
sites of the institute, Remote Monitoring (2 Nos), PC core i5, internet connection,
dedicated minimum 1 KVA UPS/Inverter
with 2 hours’ backup time and related
works. Remote Monitoring Access, As per
Specs and scope of work
8. Human Resources

Sr. # Name Designation

1 Muhammad Qamar Riaz Project Manager
2 Malik Muhammad Waqas Team Leader
3 Engr. Arslan Tariq Technical Manager
4 Hamood ur Rehman Admin Manager
5 Waleed Tariq Procurement Manager
6 Noman Ahmed Finance Manager
7 Jawad Naqvi Quality Manager
8 Anees Ul Mustafa Documentation Supervisor
9 Engr. Talha Ahmed Design Engineer (Civil)
10 Engr. Hassan Ali Design Engineer (Electrical)
11 Engr. Adnan Haider Site Engineer
12 Engr. Adeel Quality Auditor
13 Umair Nawaz Auditor (Finance)
14 Asim Riaz Accountant
15 Sohaib Arshad Electric Technician
16 Labor 10(Civil Work)
17 Labor 10 (Electric Work)
9. Organogram/Organizational Chart

Project
Manager

Team Lead

Admin Technical Quality Procurement Finance Documentation

Manager Manager Manager Manager Manager Supervisor

Design Design
Quality
Engineer Engineer Site Engineer Accountant Auditor
Auditor
(Civil) (Electrical)

10xLabour 5xElectrician 10xLabor

Roles & Responsibilities of Team Members

1. Project Manager
 Project Charter Development
 Delivering the project on time, within budget and to specification
 Managing project staff, suppliers, customers and all other project stakeholders
 Undertaking the activities required to initiate, plan, execute and close the project
successfully
 Day to day management
 Reporting significant issues to Project Sponsor/Owner
 Use of budget and resources up to project charter limits
2. Team Lead
 Undertaking all tasks allocated by the Project Manager as per the Project Plan
 Reporting progress of the execution of tasks to the Project Manager on a
frequent basis
 Escalating risks and issues to be addressed by the Project Manager
3. Admin Manager

 Plan and coordinate administrative procedures and systems and devise ways to
streamline processes
 To provide administrative support to all the team members of the project.
 Ensure the smooth and adequate flow of information within the company to
facilitate other business operations
 Manage schedules and deadlines
 Monitor inventory of office supplies

4. Quality Manager
 Responsible for overall quality of the Project
 Generate report at the end of every month regarding the quality status
 Reporting about the quality during weekly meetings
5. Procurement Manager
 Procurement of material
 Keep the record of invoices
 Handle all the issues related to the procurement

6. Technical Manager
 Responsible for providing guidance to the technical team for developing civil and
electrical drawings/Layout plan
 Act as a subject matter specialist
  Help the technical team for the estimation of material to be required for 2 MW
power plant
 Escalating risks and issues as faced by the technical team
 Conduct final inspection with the QA team for the quality assurance

7. Finance Manager
 Responsible for managing the financial actions of the project
 Responsible for financial planning of the project
 Conduct financial audits to eradicate fraudulent practices

8. Documentation Supervisor

 He shall be responsible for the management of the project documentation.

 Any other task assigned by the Team lead

9. Finance Auditor:

 Shall be responsible for the audit of all the expenses being incurred on the project
 Shall be responsible for maintaining the record of all the invoices
 Preparation of documents for annual audit

10. Quality Auditor

 Inspection of the material to check the quality of the material
 Regular visit of the sites for quality assurance
 Provide assistance to the Quality Manager
 Any other tasks assigned by the Quality Manager

11. Design Engineer (Electrical)

 Responsible for the development of layout plan (Electrical)

 Responsible for the development system design
 Estimation of material to be used for the 2KW solar power plant
 Any other task assigned by the Technical Manager

12. Site Engineer

 Guide the team member for the installation of module mounting structure and PV
module
 Guide the electrician/labor for the wiring, ear thing and battery installation
  Supervision of the team and work
 Report to the Technical manager about the progress of the project on weekly basis
 Help the technical manager in escalating the risks and issues that may arise during
the installation of the PV Module
 Resolve the grievances of the labor/Team
 Any other tasks assigned by the Technical manager

13. Electrician
 Shall be responsible for the installation of module mounting structure, PV Module
 Shall be responsible for wiring, ear thing and battery installation
 Any other tasks assigned by the Technical manager/Site Engineer

14. Labor
 To provide assistance to the Electricians for the installation of Module mounting
structure, PV Module, wiring etc.
 Any other tasks assigned by the Technical manager/Site Engineer
 Team Selection criteria

Sr. # Designation Education Experience Age Remarks

1 Team Leader MS Project Management, Minimum 15 years of experience in the 45 – 55 PMP Certifications
MS Management Science relevant field after obtaining the required years will be preferred
qualification
2 Technical Manager MS (Electrical), MS Energy Minimum 8 years of experience for 35- 45 years Candidates
systems engineering, MS candidates having MS and 10 years for Registration with PEC
Renewable Energy, B.E candidates having B.E Degree is mandatory
(Electrical)
3 Admin Manager MBA, MPA, MS Minimum 8 years of experience in the 35- 45 years
Management Sciences, BBA relevant field for candidates having MS and
10 years for candidates having B.E Degree
4 Procurement MBA (Supply Chain Minimum 8 years of experience in the 35- 45 years
Management) relevant field
Manager
5 Finance Manager MBA Finance, MS Finance Minimum 8 years of experience in the 35- 45 years
& Accounting, CA relevant field
6 Quality Manager MS in TQM Minimum 8 years of experience in the 35- 45 years
relevant field
7 Documentation BA/BSc Minimum 5 years of experience in office 25- 35
Supervisor administration, documentation control years
8 Design Engineer B.E (Civil), DAE Civil Minimum 3 years of experience in the 25 – 30 Candidates
relevant field for candidates having B.E and years Registration with PEC
(Civil)
7 years for candidates having DAE (Civil) is mandatory
9 Design Engineer B.E (Electrical), DAE Minimum 3 years of experience in the 25 – 30 Candidates
(Electrical) Electrical relevant field for candidates having B.E and years Registration with PEC
7 years for candidates having DAE is mandatory
(Electrical)
10 Site Engineer B.E (Electrical), DAE Minimum 3 years of experience in the 25 – 30 Candidates
(Electrical) relevant field for candidates having B.E and years Registration with PEC
 7 years for candidates having DAE (Civil) is mandatory
11 Quality Auditor MBA, B.E (Electrical) Minimum 5 years of experience in the 25 – 30 Candidates
relevant field years Registration with PEC
is mandatory
12 Auditor (Finance) MBA, BBA Minimum 5 years of experience in the - -
relevant field
13 Accountant B.Com, M.Com Minimum 5 years of experience in the 25 – 35 -
relevant field for candidates having M.Com years
degree and 7 years for candidates having
B.Com degree
14 Electric Technician Matric Minimum 10 years of experience in the - -
relevant field
15 Labor 10(Civil Primary pass Minimum 10 years of experience in the - -
relevant field
Work)
16 Labor 10 (Electric Primary pass Minimum 10 years of experience in the - -
Work) relevant field
 Gantt Chart
Sr.
Activities HR W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 W11 W12 W13 W14 W15 W16
#
Project
1 Project Charter
Manager
Project
Project Charter Approval
Manager
Civil &
Survey and Route
2 Electrical
Finalization for wiring
Engineer
Civil
3 Layout Plan
Engineer
Electrical
4 Electrical Design
Engineer
Electrical design & Layout Project
5
Plan approval Manager
Advertisement for Procurement
6
procurement of materials Manager
Development of Vendor Procurement
7
Evaluation criteria Manager
Procurement
8 Shortlisting of vendor
Manager
Ordering and follow up for Procurement
9
delivery of material Manager
Procurement
10 Procurement Closure
Manager
Site preparation for Power Manager
11
plant installation Admin
 Quality
Material inspection to Manger,
12
ensure Quality Quality
Auditor
Admin
13 Delivery of material to site
Manager
Civil work for module Civil
14
mounting structure Engineer
Site
Module structure
Engineer,
installation
15 Labor
16 Wiring of Modules Electrician
Cabling from Modules to Electrician,
17
combiner box Labor
Cabling from combiner Electrician,
18
box to inverter Labor
Cabling from Invertor to Electrician,
19
DC Distribution box Labor
Electrician,
20 Ear thing
Labor
Electrician,
21 Battery Installation
Labor
Quality
Quality Audits to ensure Manger,
22
the requirements Quality
Auditor
System for monitoring and Site
23 control of Solar Power Engineer,CE,
Plant Labour
Arrangements for Civil
24 Permanent washing of Engineer,
Modules Labor
Roof repairing after Admin
25
installation Manager
 Admin
26 Improved Landscaping
Manager
Finance
Audit by Finance regarding
27 Manager,
expenses
Auditor
Documentation Project
28
completion Manager
Handing/Taking Over of Project
29
the project Manager
Project
30 Project Closure
Manager