Scribd Logo
Upload

Welcome to Scribd!

  • 550 views

    Steer Engineering PVT Limited MM Process Map

    Uploaded by

    Vinoth Kumar Peethambaram
    The document describes Steer Engineering's material procurement process. It involves receiving purchase requests from user departments, selecting vendors, creating purchase orders in SAP, and approving orders. The process inputs include materials, purchase requests, quotes, and budgets. Purchase engineers are responsible for preparing orders, which then require approval from various levels of management depending on order value. The output is approved and signed purchase orders in SAP.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Steer Engineering PVT Limited MM Process Map

    Uploaded by

    Vinoth Kumar Peethambaram
    550 views3 pages
    The document describes Steer Engineering's material procurement process. It involves receiving purchase requests from user departments, selecting vendors, creating purchase orders in SAP, and approving orders. The process inputs include materials, purchase requests, quotes, and budgets. Purchase engineers are responsible for preparing orders, which then require approval from various levels of management depending on order value. The output is approved and signed purchase orders in SAP.

    Original Title

    As Is Format

    Copyright

    © © All Rights Reserved

    Available Formats

    DOC, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    The document describes Steer Engineering's material procurement process. It involves receiving purchase requests from user departments, selecting vendors, creating purchase orders in SAP, and approving orders. The process inputs include materials, purchase requests, quotes, and budgets. Purchase engineers are responsible for preparing orders, which then require approval from various levels of management depending on order value. The output is approved and signed purchase orders in SAP.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    550 views3 pages

    Steer Engineering PVT Limited MM Process Map

    Uploaded by

    Vinoth Kumar Peethambaram
    The document describes Steer Engineering's material procurement process. It involves receiving purchase requests from user departments, selecting vendors, creating purchase orders in SAP, and approving orders. The process inputs include materials, purchase requests, quotes, and budgets. Purchase engineers are responsible for preparing orders, which then require approval from various levels of management depending on order value. The output is approved and signed purchase orders in SAP.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 3

    Steer Engineering Pvt Limited

    MM Process Map

    Division Prepared on 15/10/2013


    Process No MM BLR-1.1.01 Process Owner Purchase Engineer
    Process Name Material Procurement process (Purchase Order)

    Process Objective To prepare process for Material procurement

    Previous Process No. --


    Previous Process Purchase Request, Verbal communication

    Applicable to All types of Procurement

    Process Description Material procurement is initiated by User department or automated PR


    creation process and then PRs are taken up for further ordering in SAP.
    We have several types of Purchase orders viz. Domestic PO, Import
    PO, Sub Contracting PO, Service PO, Capital PO. The approval
    procedure for the same is also available in SAP

    Input for Process  Material


     Purchase request
     Value (Price)
     Delivery date
     Sales order
     Vendor
     Quotation
     Comparison statement of Quotations in Excel
     Special Instructions
     Approval procedure
     Digital signature
     Budget (Oral Instruction, wherever applicable)
     CAPEX

    Resources for Process  Man power


     SAP
     E-mail communication from User department
     Approved PR through mail communication
     CAPEX form, as applicable

    Constraints for Process  Approval of PR


     CAPEX approval
     IT approval, as applicable
     No clear quote in case of sub contracted items
     Estimation (that is why 1 Re. PO)
     Amendments
     Vendor status (Blocked / Approved / Registered)

    Output of Process
     PO is generated by SAP. PO duly signed by COO from SAP
     Amended PO's (with version no., but random)
    People Involved
    Sl Person Involved Department Job
    1 Purchase Engg. Purchase PO preparation
    2 Design Engg. Design & Engg Preparation of PR
    3 QA Head Quality Quality Clearance
    4 Purchase Head Purchase PO Approval
    5 COO Operations divn PO Approval
    6 GCEO Corporate PO Approval

    Process Steps
    Sl Step Responsibility Criticality
    1 Purchase team receive mail from design team once BOM are Design
    uploaded for all sub assemblies in SAP.
    2 Purchase team divide the Mechanical sub assemblies and Purchase
    Electrical subassemblies
    3 Purchase team download all the BOM into excel from SAP Purchase
    4 Purchase team in coordination with Stores check the Purchase &
    availability of stock both physical and in SAP Stores
    5 If no stock, then Purchase team enter each material in SAP Purchase
    and select the automatic PR sales order wise.
    6 Then select the best vendor by negotiating the price and Purchase
    delivery date
    7 After selecting the vendor, PO is created by adopting the Purchase
    automatic PR.
    8 For Non extruder materials i e Components etc... User dept. Purchase
    Will create independent PR and communicate to purchase
    team through e mail.
    9 Purchase team will ask for quotations from the vendors Purchase
    10 Select the best vendor Purchase
    11 Create the purchase order Purchase
    12 Once PO is created, PO is sent for approval to COO and Purchase
    GCEO in SAP depending on PO value.
    13 Purchase order is created completly after the approval Purchase
    process.
    14 For Service and Sub contracting purchase order, user will get User Dept.
    the quotaion from the vendor and create the PR and
    communicate to purchase team through mail and verbally

    Authorizations  Purchase Enggr - Creation, Change & display of PO


     Purchase Head - Creation, Change, display & Approval of PO
     Sapteam - Creation, Change, display & Approval of PO
     COO - Creation, Change, display & Approval of PO
     GCEO - Creation, Change, display & Approval of PO
     Design & CPCC, – Creation, Change and Display (STO)
     Accounts, Operations, Commercial, Quality, Stores - Display of PO
    Reports (received from the  List of materials to be procured.
    Process)  List of PO created vender wise
     List of PO created material wise
     List of PR created
     List of pending PO
     List of Materials recieved and not recieved.

    Exceptions for Process  Verbal Communication.


     User will purchase the material and get the invoice with approval
    signature from HOD.
     Cash purchase.

    Risk Involved Physical and SAP stock mis matching.

    Time taken by the Process It depends on the numbers of material and type of material to be
    procured

    Remarks if any

    Next Process No.


    Next Process Name Goods Receipt

    You might also like