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    Control of Documents: Organization Details Justification

    Uploaded by

    aezacs
    The document outlines a procedure for controlling documents within an organization. It defines the purpose as ensuring internal, external, and customer documents and data are properly controlled. The procedure involves 10 steps: 1) initiating a new or revised document, 2) reviewing and approving the request, 3) drafting the document, 4) reviewing the draft, 5) assigning a reference number, 6) preparing the final version, 7) distributing the soft copy, 8) distributing hard copies, 9) ensuring availability, and 10) archiving documents. Responsibilities are also defined for document requests, reviews, control and distribution, granting access to soft copies, and archiving.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Control of Documents: Organization Details Justification

    Uploaded by

    aezacs
    135 views1 page
    The document outlines a procedure for controlling documents within an organization. It defines the purpose as ensuring internal, external, and customer documents and data are properly controlled. The procedure involves 10 steps: 1) initiating a new or revised document, 2) reviewing and approving the request, 3) drafting the document, 4) reviewing the draft, 5) assigning a reference number, 6) preparing the final version, 7) distributing the soft copy, 8) distributing hard copies, 9) ensuring availability, and 10) archiving documents. Responsibilities are also defined for document requests, reviews, control and distribution, granting access to soft copies, and archiving.

    Original Description:

    construction administration control

    Original Title

    Control-of-Documents-Procedure

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    The document outlines a procedure for controlling documents within an organization. It defines the purpose as ensuring internal, external, and customer documents and data are properly controlled. The procedure involves 10 steps: 1) initiating a new or revised document, 2) reviewing and approving the request, 3) drafting the document, 4) reviewing the draft, 5) assigning a reference number, 6) preparing the final version, 7) distributing the soft copy, 8) distributing hard copies, 9) ensuring availability, and 10) archiving documents. Responsibilities are also defined for document requests, reviews, control and distribution, granting access to soft copies, and archiving.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    135 views1 page

    Control of Documents: Organization Details Justification

    Uploaded by

    aezacs
    The document outlines a procedure for controlling documents within an organization. It defines the purpose as ensuring internal, external, and customer documents and data are properly controlled. The procedure involves 10 steps: 1) initiating a new or revised document, 2) reviewing and approving the request, 3) drafting the document, 4) reviewing the draft, 5) assigning a reference number, 6) preparing the final version, 7) distributing the soft copy, 8) distributing hard copies, 9) ensuring availability, and 10) archiving documents. Responsibilities are also defined for document requests, reviews, control and distribution, granting access to soft copies, and archiving.

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    © All Rights Reserved
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    of 1

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    Control of Documents
    http://quality-management.magt.biz Friday, November 7, 2014

    Justification Organization Details

    This Procedure is  Of the lengthiness of the process. Organization Name


    written because:
     Of the complexity of the process. Organization
    representative
     The process is routine, but it's essential that everyone
    strictly follows the rules. Organization
    Address
     The process demands consistency.

     The process involves documentation.

     The process involves significant change.

     The process has serious consequences if done wrong.

    Start

    Purpose and Scope

    The purpose of this procedure is to define the process and responsibilities to


    ensure that internal documents, external and customer-supplied documents and
    data within the organization are controlled. 1) Initiate document
    The requirements in this procedure apply to the control of distribution, copies, (Any employee)
    and locations of documents.
    Documents – refers to policies, procedures, standards, regulations, work
    instructions, etc. identified to meet ISO compliance. Documents may refer to
    both, soft and hard copies.
    2) Review/approve
    (Dptm. Mngr.)

    Input(s)

    Common inputs to this procedure are,


    - Document Numbering and Classification System 2a) Return to initiator
    (Dptm. Mngr.)

    Output(s)

    Outputs of this procedure are: 3) Draft document


    - Updates to established processes and procedures, (Initiator/owner)
    - Updates to the document numbering and classification system,
    - Updates to Management Plans

    4) Review draft
    Document Control Process
    (Doc.-owner)
    - Initiate request for a new or revised document.
    - Review and approve request depending on the content and nature of
    the request.
    - Create a draft document.
    - Review the draft.
    4a) Return to initiator
    - Assign a reference number in accordance with the document numbering
    system.
    - Put the document into the correct format.
    - Ensure secure accessibility of the document and notify existence of the
    updated/new electr. document.
    - Distribute hardcopies as appropriate. 5) Assign Ref.-No.
    - Ensure availability at the location where the activity is performed prior (DC)
    to the commencement of work (if applicable).
    - Archive documents.…

    6) Prepare final version


    Responsibilities
    (Owner)
    All personal may request issuance of new documents (or revisions thereto).
    The document owner in coordination with concerned manager(s) or their
    designee(s) are responsible to review the request and update the document if
    appropriate.
    The document control staff is responsible for assuring the control of distribution 7) Distribute softcopy link 8) Distribute hardcopy
    of documents, registration of documents and archiving in coordination with the (IT/owner) (DC/owner)
    document owner.
    The person in charge of IT in coordination with the responsible departmental
    manager is responsible to grant access to softcopies of the document to
    concerned people and ensure protection against un-authorized modification.
    9) Ensure availability at workspace
    (Dptm. Mngr.)

    10) Archive docs.


    End
    (DC)

    Author: Marc Arnecke, PMP

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