Terms of Reference for Design and Supervision Consultants

1. BACKGROUND

1. A devastating earthquake struck Nepal in April 2015 causing about 8,700 deaths, 22,500
severe injuries, and physical damages in the order of $7 billion mostly in 14 of the country’s 75
districts.1 Given the scale of the disaster, which represented about 35% of the country’s gross
domestic product, the Government of Nepal (GON) requested and received support from a
number of development partners, including the Asian Development Bank (ADB), to address the
impacts of the damages. The immediate ADB’s response was to finance the Earthquake
Emergency Assistance Project (EEAP) to support the rebuilding of schools, roads and district-
level government buildings, and to strengthen the country’s resilience to future disasters. This
project was approved in June 2015 and is expected to complete by June 2019.

2. An exhaustive assessment carried out by GFFR soon after the earthquake2 indicated that
5,760 public schools of which 101 kindergartens, 3,368 primary schools, 2,270 secondary
schools, and 21 other schools had been damaged to various degrees within the 14 most-affected
districts.3 Of the 2,234 heavily damaged schools, about 25% are to be reconstructed under
planned and on-going projects supported by government and various development partners. So,
a significant funding gap for school reconstruction remains and the ADB-funded Disaster
Resilience of Public School Infrastructure and Communities Project (DR-PSIC) scheduled for
Board approval in August 2018 will contribute to meeting school reconstruction needs. The
damages have been recorded by school building and, when aggregated, allow to determine the
overall condition of a school. Based on the nature and scale of the damages a set of interventions
have been identified to rebuild or repair the school, strengthen its structure to disaster-resilient
standard, and add missing gender sensitive features like adequate toilet facilities, fencing,
laboratories, leveled playground, etc.

3. Heavily damaged school buildings will require reconstruction works while less damaged
buildings will require repairs and or retrofitting works. In both cases each building infrastructure
will be upgraded to earthquake-resilient standard. However, necessary school infrastructure
improvement like gender sensitive segregated toilets, General Science laboratories and IT rooms,
water distribution and sanitation, and those related to the school premises like playground,
surface drainage, stairs and walkways, and fencing will be carried out under the reconstruction
works. Reconstruction works and retrofitting works will be bid and executed separately. The
former will be bid under international competitive bidding procedure and the later under national
competitive bidding procedure. The DR-PSIC project envisages launching two reconstruction
batches followed by two retrofitting batches the former covering about 180 schools each and the
later 150 schools each. For easy reference, the batches have been named Recon 1, Recon 2 and
Retrof 1 and Retrof 2.

4. Recon 1 is scheduled to start at the onset of DR-PSIC project implementation. The Design
and Supervision Consultant (DSC) recruited under the ongoing EEAP project has prepared the
design and BOQ of 67 schools for Recon 1. Similarly, EEAP DSC is preparing design and BOQ

1 Bhaktapur, Dhading, Dolakha, Gorkha, Kathmandu, Kavre, Lalitpur, Makwanpur, Nuwakot, Okhaldungha,
Ramecchap, Rasuwa, Sindhuli, and Sindhupalchwok.
2 Structural Integrity and Damaged Assessment (SIDA) of public schools.
3 Of the 2,270 secondary schools, 900 do not exceed lower school level (grades 6 to 8), 792 provide education up to
the secondary level (grades 9 and 10), and 518 offer the higher secondary education (grades 11 and 12). Some
secondary schools also include the primary level (grades 1 to 5). A recent government decision categorizes two
types of education: Basic Education from grades 1 to 8 and Secondary Education from grades 9 to 12.
for Recon 2 schools. The DSC to be recruited under this TOR will prepare the design and
drawings, BOQ, and bidding documents for some schools of Recon 2 if EEAP DSC unable to
complete all schools design and BoQ within stipulate time or there seems budget surplus
allocated for the project after evaluating bids. Further, The DSC to be recruited under this TOR
will prepare the design and drawings, BOQ, and bidding documents for Retrof 1 and 2, provide
assistance for bid evaluation of the Recon 2 and Retrof 1 and 2, and supervise all Recon 1 and 2
and Retrof 1 and 2 civil works.

2. INSTITUTIONAL ARRANGEMENTS

5. The CLPIU (Education) under the National Reconstruction Authority (NRA) is the
implementing agency. The GoN has established the Central Level Project Implementation Unit
(CLPIU Education) in Kathmandu and District Level Project Implementation Units in each district
(DLPIUs). The international DSC subject of this TOR will assist both CLPIU and DLPIUs. Its
support will include, among others, overall project management and civil works design and
supervision, environmental and social safeguards oversight.

3. OBJECTIVES OF THE ASSIGNMENT

6. CLPIU wishes to engage a firm of consultants (the “DSC”) to supervise 67 schools of the
Recon 1; design some schools and supervise all schools of Recon 2; and the Retrof 1 and 2 civil
works contracts, design the works and assist to prepare the bidding documents for the Recon 2,
Retrof 1 and Retrof 2 contracts and undertake such other services to ensure the smooth
implementation of the DR-PSIC civil works encompassing about 300 schools (there will be some
overlap of schools requiring both reconstruction and retrofitting) in the targeted 14 districts. MOE
through its CLPIU and DLPIUs will be the Implementing Agency for the Project and the DSC will
act as the Engineer under the DSC Contract.

4. SCOPE OF SERVICES

7. The DSC services will be provided during the planned four years of the DR-PSIC project
implementation. The principal service of DSC is to support the CLPIU and 14 DLPIUs with
comprehensive technical assistance to reconstruct, retrofit, and upgrade of about 400
earthquake-damaged schools in the 14 earthquake most-affected districts of Nepal by providing
technical and management assistance through technical surveys and assessment, development
of architectural and structural designs, procedures and processes to rebuild affected schools,
training and capacity building, procurement of civil works, construction supervision, and financial
management of the project civil works. The 14 districts currently targeted under the project are
Dhading, Dolakha, Gorkha, Kathmandu, Kavre, Lalitpur, Bhaktapur, Nuwakot, Okhaldungha,
Ramecchap, Sindhuli, Rasuwa, Makawanpur and Sindhupalchwok. DSC shall act as the Engineer
to all civil works contracts under the project for and on behalf of the Deputy Project Director (DPD)
and or other CLPIU officials, as authorized by the Project Director, and discharge all
responsibilities diligently and approvals of the DPD, wherever necessary.

8. International and national consultants engaged by ADB have developed type designs
(including structural design) for various category of school buildings requiring full reconstruction
which CLPIU has been implementing under EEAP. The type design, however, needs to be
tailored to each school location after carrying out soil bearing capacity tests (SBC) of the site to
assess the suitability of sites for the construction of school buildings, as and when deemed
necessary. The EEAP DSC shall be responsible for designing and adjustment in the type designs
of buildings pertaining to Recon 1 to suit the site conditions based on the results of SBC tests.
This DSC is responsible for sites assessment and designing and adjustment in the type designs
of buildings pertaining to Recon 2. Schools buildings which are partially damaged would need
major repairs, rehabilitation and structural retrofitting. DSC will carry out the assessment of the
degree of their damages and design appropriate retrofitting and repairs and rehabilitation works,
and supervise their implementation. In addition to tailored design for Recon, the DSC will be fully
responsible for the site investigation and site-specific designs of Retrof 1 and 2, and fully
responsible for the construction supervision of all the schools to be reconstructed and retrofitted
under the DR-PSIC project.

9. The scope of work of DSC shall include, but not be limited to, the following activities over
a period of 48 months.
(i) Site assessment and topographical survey of schools;
(ii) Site investigations for Retrof 1 and 2 (including geo-technical investigations as and
when necessary), design and cost estimate for all categories of school buildings and
associated facilities;
(iii) Environmental training and capacity building of government counterparts;
(iv) Prepare detailed designs for retrofitting and repair of schools including bills of
quantities, design and construction drawings, and related procurement documents;
(v) Prepare procurement plans for goods, works and services and other documentation,
including draft bid documents for goods and works, and evaluation reports for the
contract, contract management and monitoring of the civil works execution;
(vi) Construction supervision of schools, both reconstruction (about 180 schools) and
retrofitting (about 150 schools);
(vii) Management and monitoring of complex multi-location worksites;
(viii) Reporting and monitoring of civil works progress;
(ix) Assist CLPIU in financial management of the civil works;
(x) Checking IPCs and final bills of construction contracts and forwarding the same to
IA for payment;
(xi) Recommend VO, if deemed necessary; and
(xii) Coordinate and work with other individual consultants engaged by CLPIU.

10. All work carried out by the consultants shall be compatible with National Building Code of
Nepal (NBC), 2060.

11. The expanded scope of work is provided in detail below.

4.1 Assessment Services

(i) Site assessment/investigation reports, Topography Survey Report including

Master Plan and geo-technical investigation reports. Site assessment reports shall
include the requirements and recommendations on surface drainage, electrical,
civil, water, sanitation, solar and safety aspects;
(ii) Environment & Social safeguard screening report for each school site;
(iii) Wherever required/as required develop site specific Environment Management
Plans (EMP) to be implemented that need to be followed by the contractor and is
incorporated in the Bidding document; and
(iv) If, as a result of relocation of school site, lands need to be acquired from private
owners, then all required actions and related Resettlement Plans (RPs) will be
developed for the respective project site.
 4.2 Design services

12. The Consultant shall review all available project proposals, reports, drawings, plans and
designs prepared by CLPIU, EEAP DSC and other entities and further build on the existing
drawings as required to ensure that the works undertaken using these drawings meet the
operational requirements and comply with the project criteria to be eligible for financing. The same
applies to the retrofitting works using the design and drawings prepared by the DSC itself.

(i) Detailed Architectural plans and drawings;

(ii) Detailed Structural drawings with design report;
(iii) Detailed Electrical drawings;
(iv) Detailed Plumbing- sanitation drawings;
(v) Detailed plans for incorporating rain water harvesting and solar lighting wherever
feasible;
(vi) Detailed Technical Specifications for each sub-item of the design;
(vii) Detailed construction drawings and construction processes to be followed by the
contractor;
(viii) Detailed Bills of Quantities;
(ix) Estimated cost based on the detailed Bills of Quantities;
(x) Expected Implementation Schedule including mobilization time; and
(xi) Train and capacity building of CLPIU staff on contract management and application
of earthquake resistant features in designing school/public buildings.

13. Based on the available data/site investigation reports, and information pertinent to the
project, the Consultant shall further assess, develop and deliver the designs for the retrofitting of
about 150 schools to multi-hazard resilient standard in 14 districts.4 Conceptual design and
detailed construction drawings shall include: (i) architectural plans; (ii) sections and elevations at
appropriate scales; and (iii) any visual presentation that is deemed necessary to facilitate the
contractor’s work during construction. Upon approval by CLPIU, the Consultant shall prepare
detailed cost estimates (BOQ), at-scale floor plans, elevations and sections of all component
elements, as well as a 3D presentation as may be required to describe the works. All final
drawings shall be of the highest standard, complete and fully detailed.

14. The designs prepared shall conform to the norms and guidelines of the national/local
construction/building regulations, building bye-laws, codes of practice in force in Nepal with
particular emphasis on earthquake resistant features, fire protection, environment and safety
concerns, accessibility to the people with special needs, and hygiene as per the recommendation
from the project social action plan.

15. While carrying out site investigations/assessment, the Consultant shall also screen each
site for potential environment and social safeguard impacts arising from the construction of the
school including potential land acquisition for storage of construction material and equipment and
workers quarters. Should there be any land acquisition then a detailed social impact assessment
and subsequent resettlement plan shall be developed in accordance to the framework agreed
with GON for the project and submitted to CLPIU for obtaining approval of ADB. For environment
impacts the environmental assessment and review framework (EARF) agreed for the project shall
be followed to address any adverse impacts on environment, during and post construction.

4 Essentially earthquake and wherever relevant flood and landslide. These aspects have been incorporated in the
reconstruction design as well.
16. The CLPIU with the assistance of the Consultant will follow up with the concerned
authorities, legal, statutory and administrative formalities for obtaining the building
permits/approvals for construction works prior to the start of the implementation.

17. The Consultant design services will be organized into one HQ team and two mobile field
design teams. Each mobile team is led by a Senior Civil Engineer and composed of one Architect,
one Civil Engineer, all nationals. The HQ design team is led by a Senior Civil Engineer
(international) and composed of one Senior Architect (international), four Design Engineers, one
Sanitation Engineer, and one Electrical Engineer all nationals. The design services will start
immediately into the Consultant contract and are expected to complete in 12 months. However,
one of the Design Engineers will pursue his/her assignment until the DSC contract completion.
Electrical and Sanitation Engineers will pursue their assignment in intermittent basis (3 months
each year) until the DSC contract completion and assist with any reconstruction or retrofitting
design revision required during the supervision services.

4.3 Procurement services

18. The retrofitting works will be organized in two batches; the procurement of the first batch
will be initiated as soon as the related designs and bill of quantities will have been completed.
Once the final design for retrofitting works will be approved, the Consultant shall finalize the bill
of quantities and package the bids appropriately to ensure economy and efficiency in consultation
with CLPIU. For each batch of retrofitting works, the Consultant will prepare the complete bid
documents; provide necessary clarifications and assistance during the bid evaluation process
including the preparation of draft evaluation reports, process approvals from CLPIU and ADB,
and provide the necessary assistance up to the contract award stage with the help of procurement
expert hired by CLPIU. The execution of the Retrof 1 works is expected to start immediately after
the Recon 1 works will be completed then likewise Retrof 2 will start as soon as Recon 2 has
completed. Procurement services will be handled by the Consultant HQ team in close co-
ordination with individual procurement expert hired by CLPIU and CLPIU technical team.

4.4 Supervision services

19. The supervision services will start at the onset of the DSC contract with the supervision of
the two batches of school reconstruction works and be followed by the supervision of two batches
of retrofitting works. Owing to the planned timing of the civil works contracts, there should be no
more than two batches of reconstruction and/or retrofitting works to be supervised at any given
time of the Consultant assignment. The supervision services will be organized by District with
guidance and support from HQ. In each of the districts listed in paragraph 7, the supervision team
will be led by a Resident Engineer, 13 Site Engineers5, one Administrative/Accountant, and one
Safeguards Monitor expected to monitor environment, involuntary resettlement, and gender
equity and social inclusion matters, national. DSC shall (i) supervise the works and guide the
contractors as appropriate on a day to day basis to achieve quality construction, (ii) provide quick
design modification wherever required during construction (design troubleshooting), (iii) resolve
any construction issues quickly, and (iv) prepare the takeover certificate confirming that the works
have been executed timely and in compliance with the contract specifications for the approval
and issuance by the Deputy Project Director (DPD). In addition to the above, the consultant shall
also carryout following tasks:

5 This number is an average. The number of school worksites under supervision will vary over time and districts from 0
to 16.
(i) Assist CLPIU in all aspects of monitoring of the works program implementation in
accordance with sound technical, administrative, financial and economic practices
and in accordance with the duties and responsibilities assigned as per the contract;
(ii) Disseminate information on good construction practices to contractors, through
reasonable document feedback;
(iii) Review and recommend approving the detailed work program drafted by the
Contractor for each site. However, the Consultant shall provide assistance to the
Contractor when needed in the development of the detailed work program. Such
assistance includes the coordination with the Contractor and the finalization of this
program based on the available resources;
(iv) Follow-up on site supervision visits by the different designers (architectural,
structural, electrical, etc.) at intervals appropriate to the various stages of
construction.
(v) Monitor, supervise and inspect the quality of the works as to ensure conformity with
the Specifications, Bill of Quantities (BOQ), Drawings and design requirements.
Review with the engineers at PIU, architectural drawings to ensure that space
provisions and specifications are interpreted correctly so as to minimize changes
during construction, and to remain in line with contract conditions;
(vi) Provide any needed design, detail, information and clarifications necessary during
the implementation phase for the Contractor to be able to carry out the construction
works;
(vii) Examine and recommend for approval the implementation plan proposed by the
Contractor and ensure systematic and periodic feedback and the regular updating
of the plan and resource allocations;
(viii) Review and assist where needed, and recommend for approval the Contractor's
proposals related to materials, equipment and methods of construction and advise
the Client accordingly;
(ix) Assess any design modifications that may become necessary during construction
/rehabilitation, and propose technically acceptable amendments;
(x) Monitor construction methods and operations to ensure compliance with the contract
documents (bill of quantities, drawings and specifications) and good practice;
(xi) Monitor reconstruction and retrofitting progress to ensure compliance with the
agreed work schedules and propose measures to expedite implementation;
(xii) Ensure that the Contractor submits all necessary documents such as purchase
orders, inspection certificates and progress reports, etc, for the Consultant’s
approval and monitor the availability of key resources and materials orders and
identify any shortcomings;
(xiii) Ensure that a daily diary of the progress of the works on site is maintained, containing
weather conditions, personnel present and work accomplished, resources applied
and shortfalls, deliveries, inspection, survey checks, testing, instructions issued,
visits by others, and all other events of significance occurring during the day;
(xiv) Inspect materials delivered to site and prepare report. Wherever appropriate, sample
of construction materials should be taken and tested for quality and workmanship.
If found lacking in specification vis-à-vis the requirements under the contract,
recommend actions to be taken for rectification of the same;
(xv) As appropriate, instruct the opening up of completed works to determine compliance
with the requirements specified in the Contract Document;
(xvi) Maintain information relevant to progress, performance, quality, quantity, resources
and cost. This information should be incorporated in the monthly report, final
measurement and payment certificates;
 (xvii) Prepare supervision mission reports on work carried out by the Contractor and
highlight problems, obstacles, shortcomings and recommendations;
(xviii) Expedite submission of monthly and final payment certificates by the Contractor for
approval by CLPIU (Education). These shall be based on measurement of
completed works, and the results from inspections and testing;
(xix) Perform quality control and quality assurance activities regularly and as required;
(xx) Recommend the rejection of sub-standard work and document any material or test
not in compliance with the contract documents;
(xxi) Prepare variation orders and submit them to CLPIU’s approval prior to issuing them
to the Contractor, as per stipulation of the construction contract. This shall include
the analysis of the cost of new items of work that may arise during construction and
which are not specified in the Bidding documents for approval by the CLPIU
(Education);
(xxii) Anticipate potential claims and take steps to mitigate their effect. Record, appraise
and advise the CLPIU (Education) on any claim/disputes relating to time or cost
submitted by the Contractor;
(xxiii) Participate in weekly meetings or any other meeting set by the CLPIU (Education)
or any appointed representative;
(xxiv) Advice the CLPIU on contractual issues as well as matters related to policy,
programming and cost control;
(xxv) Assist in the amicable settlement of disputes or differences, which may arise during
the assignment between the Client and the Contractors;
(xxvi) Monitor and supervise the proper implementation of the EMP guidelines and other
environmental and safety requests;
a. Review and recommend for approval the As-Built Drawings and documents
submitted by the Contractor latest before the provisional take over;
b. Participate in the take-over inspections of completed works and preparation of a
deficiencies list for all outstanding or substandard items, prepare draft taking
over certificate and submit the same to the DPD for approval
c. Given the often-limited construction skills displayed by contractors in previous
similar assignments, DSC is expected to adopt a collaborative approach in
supervising the contractor to the extent possible without compromising the
Employer's rights under the contract. This may involve the provision of non-
binding advice and cooperation in meeting the contractors’ reasonable requests
for assistance.

4.5 Operational Management

20. The design and supervision services will be guided and supported by a Consultant HQ
team that will also discharge all the other services and responsibilities pertaining to procurement,
financial management of the civil works and the Consultant contract, communication and
coordination with CLPIU and the Client in general. The HQ team will be composed of one Chief
Resident Engineer Team Leader and two Senior Monitoring Engineers Deputy Team Leader all
international; one Senior Quality/Material Engineer, one Senior Cost/Quantity Engineer, one
Financial Management Expert, one Social Safeguards Expert, one GESI Safeguards Expert, one
Environment Safeguards Expert, one Geo-technical engineer, one Information Technology
Hardware Expert, and one Management Information System Expert all nationals. All the above
staff will be engaged for the entire duration of the assignment i.e. 48 months except the following
experts services in intermittent basis
(i) The three safeguards experts who will put in 9 months for the first year and then 3
months each following year.
 (ii) Geo-technical Engineer who will put in 6 months in the design period for the first
year and then 2 months each following year.
(iii) Information Technology Hardware Expert who will put in 6 months for the first year
and then 2 months each following year.

4.6. Deliverables

21. The deliverables under the assignment are detailed below:

4.6.1 Site assessment and Topographical survey report for reconstruction works

22. While carrying out site investigations/assessment, the consultant shall screen each site
for potential environment and social safeguard impacts arising out of the construction of the
school to incorporate due diligence report including potential land acquisition for construction.
Should there be any land acquisition then a detailed Social Impact assessment and subsequent
resettlement plan shall be developed in accordance to the framework agreed with GoN for the
project and submitted to CLPIU for obtaining approval of ADB. For environment impacts the
environmental assessment and review framework (EARF) agreed for the project shall be followed
to address any adverse impacts on environment, during and post construction.

After detailed topographic survey of the schools, existing site plan of each schools and a master
plan showing proposed facilities shall be submitted to CLPIU for discussion and approval.

4.6.2 Geo-technical Investigation Report

23. Geotechnical Investigation shall be carried out in accordance with Nepal National Building
Code (NBC) 2003. Geotechnical Investigation should include load tests and/or drilling of bore
holes at required depth for determining Safe Bearing Capacity (SBC) at each school location.
Wherever determined SBC varies significantly from that used for type design, DSC shall adjust
the type design to be location specific. Preparation of report on soil Investigation of each of the
sites is required.

4.6.3 Site assessment for retrofitting works

24. It is expected that few schools will require retrofitting works only while about 300 schools
will require a combination of reconstruction and retrofitting works. The reconstruction works in
these 180 schools will be executed under Recon 1 and Recon 2 following designs prepared by
the EEAP DSC. That means that the school site will have been assessed previously by EEAP
DSC. For these schools, the existing assessment including all data from laboratory tests will be
provided to the Consultant for review and possible adjustment following a site survey. The
Consultant will produce a detailed review complemented by supporting geotechnical, land and
environmental investigations as appropriate. For the schools requiring retrofitting works only, the
Consultant will produce:
(i) Thorough site assessment/investigation reports, topographical survey, and geo-
technical investigation reports. Site assessment reports shall include the
requirements and recommendations on electrical, mechanical, civil, water,
sanitation, solar and safety aspects;
(ii) Environment & Social safeguard screening report for each school site;
(iii) Wherever required/as required develop site specific Environment Management
Plans (EMP) to be implemented that need to be followed by the contractor and is
incorporated in the Bidding document;
 (iv) If, as a result of relocation of a school site, land need to be acquired from private
owner(s), then the required actions under the Resettlement Framework, and
related Resettlement Plans (if any) will be developed for the relevant project site.

4.6.4 Design of reconstruction works

25. The consultants shall review all the available school design reports, drawings, plans and
designs prepared and further build on the existing drawings as required to ensure that the works
undertaken already using these drawings and those being developed/under project meets the
operational requirements and complies with the project criteria to be eligible for financing.

26. Based on the available data/site investigation reports, and information pertinent to the
project, the Consultant shall develop and deliver designs for selected schools incorporating multi-
hazard resistant features. Develop conceptual design and detailed construction drawings which
shall include: (i) architectural plans; (ii) sections and elevations at appropriate scales; (iii) and any
visual presentation that is deemed necessary for the proper illustration to facilitate the contractor
during construction. Upon approval by CLPIU (Education), the consultant shall prepare detailed
cost estimates (BOQ), scale floor plans, elevations and sections of all component elements, as
well as a graphic presentation as may be required to describe the project. The consultant shall
submit a due diligence report (DDR) for each school selected for reconstruction. All final drawings
shall be of the highest standard, complete and fully detailed.

4.6.5 Design of retrofitting works

27. Based on the site investigation/survey reports, the Consultant shall submit for each school
the detailed structural assessment report of the existing building(s) to be retrofitted, and an
argumentation of the technical solution proposed to retrofit the building(s) to least cost disaster
resilience standard (essentially earthquake resilience and flood and landslide protection as
required) and to the social standard specified in the Project social action plan. The above reports
will be complemented by the final design drawings for each school that will include the following
elements:
(i) Detailed Architectural plans and drawings;
(ii) Detailed Structural drawings;
(iii) Detailed Electrical drawings;
(iv) Detailed Plumbing- sanitation drawings;
(v) Detailed plans for incorporating rain water harvesting; if deemed feasible
(vi) Detailed Technical Specifications for each sub-item of the design;
(vii) Detailed construction drawings and construction processes to be followed by the
contractor;
(viii) Safeguard impact screening of each school and due diligence report;
(ix) Environment Management Plans and Resettlement Plans (wherever applicable);
(x) Detailed Bills of Quantities;
(xi) Estimated cost based on the detailed Bills of Quantities; and
(xii) Topographic surveys and soil investigation reports, if needed.

4.6.6 Procurement

(i) Packaging of schools in appropriate lots and procurement packages;

(ii) Update Procurement Plans on a semi- annual basis;
(iii) Draft bid documents for contracting retrofitting works of schools;
(iv) Draft bid evaluation reports for all retrofitting works;
 (v) Review requests for and process variation orders;
(vi) Update procurement data in the MIS developed for the program;
(vii) Submission of retrofitting procurement and reconstruction and retrofitting contract
management reports on monthly basis and consolidated reports on quarterly basis;
and
(viii) Draft responses and actions recommended/executed for grievances received by
the CLPIU.

4.6.7 Supervision of construction Works

(i) Train Contractors and CLPIU staff on best construction practices through
workshop, classroom, on-site and hands-on training;
(ii) Site visit, inspection, tests and quality assurance reports;
(iii) Submit consolidated site log on work progress on a weekly basis to the Engineers
in DLPIUs;
(iv) Verification of documentation for processing of bills/invoices of contractors for the
works completed;
(v) Documentation for variation orders wherever required;
(vi) Submit consolidated Monthly physical and financial Progress reports to the DPD;
(vii) Submit draft consolidated quarterly progress reports to CLPIU for onward
transmission to ADB;
(viii) As built drawings verified upon completion of construction for approval and
records;
(ix) Draft taking-over certificate;
(x) Draft Project Completion Report (PCR) upon completion of the assignment; and
(xi) Any other request as directed by the DPD.

5 TEAM COMPOSITION AND QUALIFICATION REQUIREMENTS FOR KEY AND NON-

KEY EXPERTS

28. The DSC contract involves an estimated 318 key staff person-months (168 international
and 150 national) and 6624 non-key staff person-months of consulting services for the supervision
of about 180 reconstruction works and the design and supervision of about 150 retrofitting works.
The consulting services will be procured using the Quality and Cost Based Selection (QCBS)
(90:10). The DSC’s teams will include the key and non-key experts listed in the table below.

Table 1: Key international and national experts and non-key staff inputs

Input person-
No. Descriptions Location No
months month

A REMUNERATION
A1 Key Experts International
Chief Resident Engineer (CRE) cum
1 Team Leader HQ 1 48 48
2 Sr Monitoring Eng. Deputy TL HQ 2 48 96

3 Sr Design Engineer (structure) HQ Design Team 1 12 12

 Input person-
No. Descriptions Location No
months month

4 Sr Architect HQ Design Team 1 12 12

Sub Total-A1 5 168
A2 Key Experts National
1 Sr Quality/Material Engineer HQ 1 48 48
2 Sr Cost/Quantity Engineer HQ 1 48 48
3 Social Safeguards Expert HQ 1 18 18
4 GESI Safeguards Expert HQ 1 18 18
5 Environmental Safeguards Expert HQ 1 18 18
Sub Total-A2 5 150
Total of Key experts (A1+A2) 10 318
A3 Non- Key Staff-National
1 Geo-technical Engineer HQ 1 12 12

2 Design Engineer (Structure)* HQ Design Team 4 48 84

3 Electrical Engineer HQ Design Team 1 12 12
4 Sanitation Engineer HQ Design Team 1 12 12
5 Sr Engineer Field Design Team 2 12 24
6 Architect Field Design Team 2 12 24
7 Engineer Field Design Team 2 12 24
8 Resident Engineer District 12 48 576
9 IT Hardware HQ 1 12 12
10 MIS Expert HQ 1 48 48

11 AutoCad Specilist* Design Team 4 48 84

12 Site Engineer Spn Team 135 48 5136
13 Safeguard monitor Spn Team 12 48 576
Sub Total -A3 178 6624
Total 188 6942
*one of the 4 will stay during the entire assignment.

29. The services to be provided by the DSC’s experts are outlined below.

Key Experts

5.1 Chief Resident Engineer (CRE) cum Team Leader (1 HQ – international)

30. The DSC will appoint a CRE to oversee the delivery of all services provided under the
consultant’s contract. The scope of work of the CRE is described below.

(i) Working in close coordination with the Project Director, the CRE will lead and
coordinate the work of the district Resident Engineers and the Senior Engineer
responsible for the design of the retrofitting works.
 (ii) Provide effective and regular project management and construction management
leadership and ensure that work is executed in compliance with the civil works
contracts and to the standards, specifications and procedures of the ADB and
approved environmental, social, safety and quality management plans. In
collaboration with the two SMEs, the CRE will:
(iii) Review the contracts documents, bills of quantities, cost estimates, construction
drawings, specifications, etc. and ensure all documents comprising the DSC
Contract are sound.
(iv) Ensure all pre-contractual obligations of the civil works contractors are complied
with prior to the execution of the contracts. Check that the contractors provide (and
maintain) valid securities and insurance, and meet all other contractual
prerequisites before work on school buildings is commenced.
(v) Arrange pre-commencement meeting with the contractors and DLPIUs through the
Resident Engineers to discuss matters related to contract commencement,
delegation of authorities, communications, construction programs, contractor’s
facilities, subcontract work, security, community-related matters and matters of
relevance.
(vi) Prepare and process variation orders, evaluate claims for additional costs and
extensions of time, and otherwise administer the provisions of the civil works
contracts.
(vii) Prepare monthly progress reports and quarterly cash flow projections for the PD
in an agreed format that readily identifies variances between planned and actual
cash flows and highlights budget estimates and cash flow requirements for
outstanding works.
(viii) Ensure that all project records are maintained in a safe environment with back-up
copies maintained in alternative locations.
(ix) Process interim and final payment certificates and, as appropriate, certify
payments.
(x) Upon satisfactory completion of a works contract, and after all contractual
requirements have been met, issue completion certificates and confirm that the
contractors’ “as-built drawings” are a true record of the works as constructed.
(xi) Assist the contractors with the interpretation of the contract documents and advise
the PD with respect to the resolution of claims, disputes, arbitration or litigation, as
required.
(xii) Oversee the work of the Design Team, providing advice and instructions to ensure
consistency in the way the retrofitting designs comply with the Project technical
and social requirements.
(xiii) Assist the PD to prepare the Project Completion Report as required by the ADB.

Qualifications: The CRE shall hold a master’s degree in civil engineering or equivalent field and
possess a wide experience as project manager or team leader in the design and construction
supervision of small-size public buildings. The CRE will have a preferably 20 years of experience
overall and 12 years as team leader/project manager on similar building construction projects.

5.2 Senior Monitoring Engineer Deputy TL (2 HQ - international)

31. The SMEs will work closely with the CRE and the district REs. Each of them will cover the
works supervision and retrofitting design in half of the districts assigned to the DSC and prepare
the tasks (iii) to (xiii) described under the CRE’s services. In addition to this, s/he will be
responsible to supervise contract management and procurement activities of the project. They
will be based in Kathmandu and frequently visit their purview districts and schools work sites.
They will also develop a comprehensive monitoring and reporting plan for the project school
reconstruction and retrofitting outputs.

Qualifications: The SMEs shall hold a master’s degree in civil engineering or equivalent field and
possess a wide experience in the design and construction supervision of public buildings. The
SMEs will have preferably 12 years of design and supervision experience overall on similar
building construction projects.

5.3 Senior Design Engineer (structure) (1 HQ – international)

32. The Senior Design Engineer will be based in HQ and will make regular visit to the relevant
school sites. He/she will vet all design and design modifications. The main tasks will include:

(i) Review the designs of school buildings reconstruction already prepared in

consultation with the REs.
(ii) In collaboration with the field design teams, timely develop designs/proposals for
adjustments in the designs if required based on the site conditions.
(iii) Plan, organize, monitor and guide the work of the field design teams responsible
for conducting the surveys and investigations (general topographical surveys,
general geotechnical investigations, and building structural assessments)
necessary for the design of the retrofitting works. Review and, after necessary
adjustments or additional work, use the surveys and investigations already
prepared for the reconstruction works whenever available.
(iv) Ensure that Geotechnical investigation is carried out in accordance with Nepal
National Building Code (NBC) 2060. Collect and refer to the available seismic data/
records of the area, soil bearing capacity reports of the sites, etc., for development
of site specific designs.
(v) Advise and develop checklists/procedure for structural inspections and
recommend remedial measures and refurbishment whenever required for
retrofitting existing buildings to earthquake resistance standard.
(vi) Review and certify the structural design of the physical facilities proposed by the
field design teams.
(vii) With the assistance of the Senior Architect and the design engineers and the
Autocad operators, prepare construction drawings and costs thereof for each
retrofitting design including modifications if any carried out later. Guide and monitor
the design engineers for the preparation of construction/sectional drawings, the
estimation of quantity and cost of the buildings and other physical facilities, the
preparation of the BOQ, and the preparation of the bidding documents for the
retrofitting works.
(viii) Present design details to technical committee/department of urban development
and building construction or relevant government authorities for approving building
designs.

Qualification: The applicant shall hold a Master's Degree in Structural Engineering, Earthquake
Engineering, or equivalent. S/he will have preferably 10 years of professional experiences in
designing of buildings including retrofitting of buildings using structure design software (e.g. SAP,
ETABS, STAAD.PRO etc.).

5.4 Senior Architect (1 HQ – international)

33. The Senior Architect will be based in Kathmandu and will make regular visit to the relevant
district offices and school sites. The main tasks of the Senior Architect will include:
(i) Assist the Senior Design Engineer and the design engineer with the elaboration
and drawing of the retrofitting designs.
(ii) Verify that the designs of all the selected schools of the project, either already
prepared (reconstruction works) or to be prepared (retrofitting works) meet the
social action plan requirements, the MOE’s minimum requirements for school
infrastructure, and the construction norms Nepal.

Qualification: The Senior Architect shall hold a Master's Degree in Architecture. S/he will have
preferably demonstrated experience of 10 years in architectural design of public buildings

5.5 Sr. Quality/Material Engineer (1 – HQ – national)

(i) Observe and provide non-binding advice to the civil works contractors on the
establishment of construction camps, housing, borrow pits and quarries, stockpiles
and storage for materials, equipment, etc.
(ii) In collaboration with the Resident Engineers, oversee the contractors’
establishment of their materials testing laboratory.
(iii) Review the contractors’ procedures for testing materials. Monitor laboratory and
in-situ testing of materials and ensure they fully conform to the requirements of the
civil works contract.
(iv) Inspect and review the quality and quantity of construction materials and material
and equipment supply on the work sites and submit review findings and
recommendations to the CRE.
(v) Review the CW2 contractor’s internal quality control system and assess the
contractors’ construction methods.
(vi) Ensure regular and accurate testing procedures and systems are adopted to
monitor the quality of the construction methods and materials adopted by the
contractors. Ensure also compliance of completed works with the civil works
contracts.
(vii) Maintain records of tests carried out including all calculation and check sheets.

Qualifications: The Materials/Quality Engineer shall hold a degree in civil engineering and
possess a wide experience in the supervision and operation of materials testing laboratories,
including checking of sampling, and conducting laboratory and field testing of materials and
products needed to assure quality of works as required by the plans and specifications. The
Materials/Quality Engineer will have preferably 10 years of experience overall and 5 years as
materials engineer in the construction sector.

5.6 Sr. Cost/Quantity Engineer (1 – HQ – national)

(i) Assist the Chief Resident Engineer in the monitoring of satisfactory financial
management of the project.
(ii) Prepare an elemental format for all construction activities and monitor the costs
regularly.
(iii) In collaboration with the district REs, prepare monthly contract payment estimates
and certificates for payment, including cost estimates for construction and
supervision.
(iv) Maintain a permanent record of all measurements for the work quantities to be
paid.
 (v) Assist in preparing Bills of Quantities and make recommendations for certification
of all monthly and other payments for the CRE’s consideration.
(vi) Ensure procedures are adopted to maintain an efficient Project Cost Control
System.
(vii) Establish realistic costs for escalation, contingency, site allowances, etc. and
include these cost plans in compiling a total project cost estimate for budget
purposes.
(viii) Assist CLPIU with the preparation of cash flow forecasts and Interim and Final
Account valuations.
(ix) Provide timely advice to the Resident Engineers and Chief Resident Engineer on
the valuations of variations, unsolicited claims, time extensions, etc. and highlight
any actual or expected cost overruns. Provide guidance on measures to be
adopted to avoid, reduce or manage them.
(x) Assist CLPIU for necessary procurement activities

Qualifications: The Cost/Quantity Surveyor shall hold a civil engineering degree and possess
wide experience in the contract and procurement management, checking of quantities, and
certifying interim payment certificates, recommend extensions of time and variation orders. S/he
will have preferably 10 years overall and 5 years as Cost/Quantity Engineer in the building
construction sector, preferably on projects funded by International Development Agencies.

5.7 Gender and Social Inclusion Expert (1 HQ - National)

34. The GESI expert will assist in the implementation, monitoring and reporting on Gender
Equality and Social Inclusion (GESI) Action Plan of the project. The main tasks of the expert
include, but are not limited to:

(i) Provide overall guidance in the implementation and monitoring of GESI Action Plan
(GESI/AP); prepare implementation schedule and approach of GESI action plan.
(ii) Ensure implementation of GESI/AP activities by all sub projects under given
timeframe;
(iii) Orient CLPIU and DLPIU staff, and SMCs on GESI approach of the project and
activities in the GESI AP and ensure its compliance by CLPIU and DLPIU during
project implementation;
(iv) Provide training and support to the DLPIU GESI focal points in GESI action plan
implementation, monitoring frameworks and disaggregated data collection
formats.
(v) Ensure quality of reporting by DLPIUs on GESI action plan and verify data in the
field.
(vi) Liaise with DRR consultant to ensure GESI targets to meet in DRR awareness
sessions to the communities and schools. Provide inputs to make DRR training
GESI responsive.
(vii) Support in data consolidation provided by DLPIUs and help prepare quarterly
progress report on GESI.
(viii) Participate and contribute in project review missions and present achievements
and the challenges in GESIAP implementation. Take necessary steps to overcome
the problems.
(ix) Ensure all targets in GESI AP and the project DMF are met during project
implementation period, and support CLPIU in project PCR preparation.
Qualification: The expert will have a Master’s Degree in social sciences, gender and
development (GAD) or related fields; sound knowledge of gender inequality and social exclusion
issues in school education sector and disaster preparedness and resilience; preferably 7 years of
experience in promoting gender equality, women’s empowerment, and social inclusion.
Knowledge on GESI in disaster management and in humanitarian setting will be an added
advantage. Knowledge of GON’s policies, administrative systems, and procedures, in the areas
of education and experience working with civil society organizations (CSOs) and development
partners; strong interpersonal skills and ability to work in a multidisciplinary team; and ability to
work independently and undertake frequent travel in the districts.

5.8 Social Safeguards Expert (1 HQ – national)

35. The Social Safeguards Expert at HQ will be more senior and will monitor and lead the
eponymous experts in the field. The expert will guide and supervise social safeguard in the field
and the relevant REs. The HQ Expert will report to the CRE and the SMEs. The duties of the
Experts will collectively include:
(i) In coordination with the Environment Specialists prepare the Communications and
Consultation Plan including the GRM for the various worksites.
(ii) Consult with affected persons and key stakeholders during project implementation
to ensure their satisfaction with safeguards implementation
(iii) Conduct social safeguard screening and impact assessment and prepare required
document for approval of subproject and monitor compliance during
implementation.
(iv) Supervise, monitor and assess safeguards compliance according to the approved
Resettlement Plan and recommend corrective actions where needed in
collaboration with the CLPIU Safeguards officer.
(v) Coordinate safeguards requirements with the contractors to ensure measures are
taken to complete the civil works in an efficient manner.
(vi) Report the implementation of the RP by preparing inputs to Quarterly Progress
Reports and Semi-Annual Monitoring Reports on social safeguards;
(vii) Monitor the contractors’ works and operations to avoid any safeguards issues and
mitigate any unanticipated impacts.
(viii) Coordinate and monitor STI and HIV/AIDS awareness and prevention programs,
the Health and Safety Management Plans, and the Gender and Awareness Plan
implemented by the Contractor.
(ix) In response to any complaints by the surrounding communities about damage
caused by works, investigate sufficiently to develop an understanding of the
causes of the damage and propose cost-effective remedial designs. Monitor the
implementation of these designs and certify payment according to the contract
rates and prices.

Qualification: The expert will have a Master's Degree in social sciences, or related fields; sound
knowledge of social inclusion issues; preferably 7 years of experience in land acquisition and
involuntary resettlement. Knowledge of GON’s policies, administrative systems, and procedures,
in the areas of education and experience working with civil society organizations (CSOs) and
development partners; strong interpersonal skills and ability to work in a multidisciplinary team;
and ability to work independently and undertake travel in earthquake affected districts.

5.9 Environment Safeguards Expert (1 HQ – national)

36. The DSC will appoint one environment specialist to assist CLPIU and DLPIUs in
implementing, monitoring and reporting environments safeguards compliance by contributing
about 30% inputs supporting CLPIU and 70% of inputs supporting DLPIUs. The specific
responsibility of the Specialist shall be, but not limited to the following:
(i) organize orientation on environmental safeguards mechanism to the staff of CLPIU
and DLPIU, safeguard monitors at DLPIU, SMC, and staff of contractors. The
orientation shall cover environmental categorization, EMP preparation and
implementation, environmental monitoring with standard checklist; corrective
actions, and reporting;
(ii) assist safeguard focal points to establish a Safeguard Desk at CLPIU and DLPIU;
(iii) support the safeguard desk of CLPIU and DLPIU in conducting meetings with
agenda, recording agreed actions, share them with technical team with an
understanding to implement them, and follow-up to ensure compliance;
(iv) support DLPIUs on environmental screening of each school subproject by using
the rapid environmental assessment (REA) checklist;
(v) confirm environment category and prepare environmental assessment document
in prescribed format (mostly expected to be due diligence report);
(vi) support CLPIU to included EMP requirements in bidding documents and civil works
contract;
(vii) establish environmental safeguards mechanism in the project to monitor
environmental safeguards of the subproject project works as guided by EMP;
(viii) prepare standard environmental monitoring checklist;
(ix) ensure EMPs are implemented by contractors by routinely monitoring EMP
compliance through the safeguard monitors;
(x) ensure overall compliance with the government rules and regulations regarding
environmental clearances;
(xi) review, monitor, and evaluate the effectiveness with which the EMPs are
implemented, and recommend necessary corrective actions to be taken as
necessary;
(xii) consolidate monthly environmental monitoring reports received from DLPIUs and
submit semi-annual monitoring report to CLPIU and ADB;
(xiii) organize routine public consultation and awareness programs;
(xiv) address any grievances through the Grievance Redress Mechanism in a timely
manner; and
(xv) ensure timely disclosure of final IEEs/DDRs/EMPs/reports.

Qualification: The environment specialist shall preferably have an educational qualification of

Masters’ Degree in the relevant area with preferably 7 years overall professional experience, and
minimum 5 years of experience in the area of environmental safeguards plan preparation and
monitoring in infrastructure development projects. The consultant shall have working experience
with international development organizations.

Non-Key Experts

5.10 Geo-technical Engineer (1 – HQ – national)

(i) Visit all construction site and make visual inspection of the soil to ascertain Safe
Bearing Capacity (SBC) in accordance with Nepal National Building Code (NBC)
2003 during load test (DCPT/SPT).
(ii) If deemed necessary, recommend for drilling of bore holes test
(iii) Review all geo-technical investigation reports and recommend for foundation type
design.
 (iv) Review geo-tech model analysis.
(v) During construction phase, visit construction sites and assist Res, design engineer
wherever needed.

Qualifications: Geo-technical Engineer shall hold a Master’s Degree in Geo-tech engineering

and possess wide experience in the geo-tech investigation of construction sites. S/he shall have
7 years overall and 5 years as Geo-tech Engineer in the building construction sector.

5.11 Design Engineers (structure) (1*48+3*12=84 – HQ Design team– national)

37. The Design Engineers will be based in HQ and will make regular visit to the relevant school
sites and closely work under the guidance of Sr. Design Engineer (structure) in the initial stage.
S/he will vet all design and design modifications and prepare the tasks (i) to (ix) described under
the Sr. Design Engineer (structure) and prepare retrofitting design of buildings based on the
assessment report of field design team.

Qualification: The applicant shall hold a Master's Degree in Structural Engineering, Earthquake
Engineering, or equivalent. S/he shall have 5 years of professional experiences in designing and
retrofitting of buildings using structure design software (e.g. SAP, ETABS, STAAD.PRO etc.).

5.12 Electrical Engineer (1 HQ – national)

38. The Electrical Engineer will be based in Kathmandu and will make regular visit to the
relevant district offices and school sites. The main tasks of the Electrical Engineer will be to assist
the Senior Architect, Senior Design Engineer, and Design Engineers when designing the school
electrical installation and verifying that such installation meet the Nepal norms for public facilities
and assist REs in the implementation of electrical works in school sites.

Qualification: The Electrical Engineer shall have a Bachelor's Degree in Civil engineering or
Electrical Engineering or equivalent, with 5 years of experience designing electrical installations
in office and commercial buildings.

5.13 Sanitation Engineer (1 HQ – national)

39. The Sanitation Engineer will be based in Kathmandu and will make regular visit to the
relevant district offices and school sites. The main tasks of the Sanitation Engineer will include:

(i) Ensuring that all the schools under the project will have adequate water and
sanitation facilities;
(ii) Ensuring in coordination with the Senior Architect that the toilets meet the social
action plan requirements and are properly aerated, and connected to water
distribution and sanitation.
(iii) Verify that whenever possible, schools harvest and store rain and underground
water and distribute it by gravitation.

Qualification: The Water and Sanitation Engineer shall have a Bachelor's Degree in Civil
engineering or water supply and sanitation or equivalent, with 5 years of experience designing
water supply and sanitation systems in rural areas.

5.14 Sr. Engineer (structure) (2 – Field Design Team – national)

40. The Sr. Engineers will make regular field visit to the relevant school sites for assessment
of existing buildings and closely work under the guidance of Sr. Design Engineer (structure) and
design engineer (structure). The main tasks will include:

(i) carry out vulnerability assessment of the buildings as per approved government
vulnerability assessment guidelines;
(ii) Based on the assessment, carry out retrofit design of the buildings;
(iii) train REs, site engineers, masons on retrofitting techniques
(iv) Assist REs and site engineers to implement and supervise
reconstruction/retrofitting works carried out by contractors/SMCs; and
(v) Assist Architect and REs to take building permit approval complying National
Building Code and Building Bye-laws from concerned municipalities.

Qualification: The applicant shall hold a Master's Degree in Structural Engineering, Earthquake
Engineering, or equivalent. S/he shall have 5 years of professional experiences in designing and
retrofitting of buildings using structure design software (e.g. SAP, ETABS, STAAD.PRO etc.).

5.15 Architect (2 – Field Design Team – national)

41. The Architects will be based in Kathmandu with regular field visit to the relevant district
offices and school sites. S/he will assist Sr. Architect and works under the guidance at the initial
stage. The main tasks of the Architects will include:
(i) Prepare measured drawings
(ii) Visit school sites, make design consultation with local stakeholders for
reconstruction requirements
(iii) prepare master plan for reconstruction of school
(iv) Assist the Design Engineer with the elaboration and drawing of the retrofitting
designs.
(v) Assist Architect and REs to take building permit approval complying National
Building Code and Building Bye-laws from concerned municipalities.
(vi) Assist in preparing as built drawings
(vii) Verify that the designs of all the schools of the project, either already prepared or
to be prepared for reconstruction/ retrofitting works to meet the requirements, the
MOE’s minimum requirements for school infrastructure, and the construction
norms Nepal.

Qualification: The Architect shall hold a Master's Degree in Architecture. S/he shall have
demonstrated experience of 3 years in architectural design of public buildings

5.16 Engineer (2– Field Design Team – national)

42. The Engineers will be based in Kathmandu with regular field visit to the relevant district
offices and school sites. S/he will assist Sr. engineer and Architect. The main tasks of the
Engineers will include:
(i) Assist to prepare measured drawings
(ii) Visit school sites, make design consultation with local stakeholders for
reconstruction requirements
(iii) Assist Architect and REs to take building permit approval complying National
Building Code and Building Bye-laws from concerned municipalities.
(iv) Prepare Quantity and cost estimation with Bills of Quantities
 (v) Verify that the designs of all the schools of the project, either already prepared or
to be prepared for reconstruction/ retrofitting works to meet the requirements, the
MOE’s minimum requirements for school infrastructure, and the construction
norms Nepal.
.
Qualification: The Engineer shall have a Bachelor's Degree in Civil engineering or equivalent
with minimum two year experience in design or supervision of building structure

5.17 Resident Engineer (12 – District Level - national)

43. Each RE will be based in the DSC District headquarter office and make regular visit to the
school work sites. The main tasks of the RE will include:

(i) Lead the overall supervision of the reconstruction and retrofitting of schools in his
district.
(ii) Manage, lead and provide guidance to the site supervision engineers in his district
on construction supervision skills and reporting.
(iii) Wherever and whenever appropriate, propose design improvement in consultation
with the design, sanitation and electrical engineers in HQ.
(iv) Work closely in consultation with DLPIU team.
(v) Report to the CRE and SMEs and provide them with all the relevant data required
to adequately discharge the tasks (iii) to (xiii) listed in the CRE specific
responsibilities.
(vi) Provide the Materials/Quality Engineer and Cost/Quantity Surveyor with the data
and information related to each worksite, report any construction quality issue in
due time and assist in resolving them.

Qualification: The RE shall have a Master's Degree in Civil Engineering with 5 years of
experience supervising the construction of civil works, preferably buildings.

5.18 IT Hardware (1- HQ - national)

44. The IT Hardware specialist will demonstrate an experience of minimum five years of
designing, installing, interconnecting, ensuring security, and undertaking regular maintenance of
office computer, printing and communication hardware including voice and data communication
with field offices and worksites.

Qualification: The IT Hardware shall have a Bachelor's Degree in related field, and have 3 years
of experience.

5.19 MIS Expert (1- HQ - national)

45. The MIS expert will demonstrate an experience of minimum 5 years of using designing,
setting up, interconnecting and maintaining data bases in a professional environment including
cloud and web-based databases and GIS.

Qualification: The MIS Expert shall have a Bachelor's Degree in IT or equivalent, and have 3
years of experience related field.

5.20 Autocad Specialists (1*48+3*12=84 - HQ – national)

46. The Autocad specialist will demonstrate an experience of minimum two years of using the
Autocad software for building design purposes.

5.21 Site Engineer (– District Level – national)

47. There will be one site engineer per school construction site for construction duration.The
site supervisors will be carry out the day to day supervision of the school works and report to the
RE, and the safeguards specialists assigned to the relevant district. They will maintain the
supervision records and submit them on a weekly basis to the RE. They will report any
construction quality issue and assist in resolving them proactively.

Qualification: The Site Supervisor will have a Bachelor's Degree in Civil engineering or
equivalent with minimum one year experience in design or supervision of building structure or
Certificate level in Civil/Architecture Engineering with minimum 5 years of experience in
supervising and designing buildings or civil engineering structures.

5.22 Safeguards Monitor (12 – 1 per district – national)

48. The district level Safeguards Monitor will be more junior and will monitor the compliance
of contractor works with the environment management plan. The monitors will also collect social
safeguard information while the detailed designs are being finalized and prepare the due diligence
reports based on information collected. The monitor will be responsible for ensuring social
safeguards compliances while doing social screening, safeguard planning and implementation.
The monitor will report to the RE and the HQ safeguards experts and the duration of service is
full time during contract implementation.

With regard to environment duties, the monitor will undertake the following activities under the
supervision and guidance of the DSC environment specialist:
(i) conduct environmental screening of subproject by using REA checklist;
(ii) suggest environment category and prepare environmental assessment document
with environment management plan (EMP) and seek comments from environment
specialist;
(iii) participate in the safeguards orientation program organized by CLPIU;
(iv) support DLPIUs Safeguard Desk as suggested by the safeguard focal point of
CLPIU;
(v) support safeguard focal point of DLPIUs to keep close communication with
safeguard desk of CLPIU;
(vi) use standard environmental monitoring checklist and liaise with safeguard officer
of contractor to ensure works are in full compliance with the EMP requirements;
(vii) support environment specialist in compliance monitoring when the specialist
intermittently joins DLPIUs;
(viii) document the compliance performance and suggest corrective measures where
necessary;
(ix) support DLPIUs in organizing stakeholder consultation program;
(x) support DLPIUs in recording grievances in the register, and follow-up for their
timely resolution;
(xi) routinely update DLPIUs chief and environment specialist on subproject
safeguards performance;
(xii) submit monthly environmental compliance monitoring checklist with a brief report
to the environment specialist and copy all communications to DLPIUs; and
 (xiii) comply the guidance given by CLPIU and CLPIU through the DSC environment
specialist.

Qualifications: The monitors shall preferably have Bachelor’s Degree in the relevant area
with at least 3 years overall professional experience, and minimum 2 years of experience in the
area of environmental safeguards monitoring in infrastructure development projects.

6 REPORTING REQUIREMENTS AND TIME SCHEDULE FOR DELIVERABLES

49. Reports will be prepared and submitted to the CLPIU and will be in a format consistent
with the ADB’s project performance reporting system. The main outputs are listed below in Table
2. All reports, designs and drawings will be submitted with 3 hard copies in English with an
electronic version to CLPIU (Education).

Table 2: Reports to be submitted by DSC

Output Due Date Minimum Contents
1. Inception By 21 day  Activity and input plan
Report  Highlight any changes in TOR to be agreed
 Record of meetings held
 Any issues arising
 Updated detailed work plan

2. Assessment As required  Planning/Surveying and design options including site

and Design Investigation information
reports  Detailed Design of schools retrofitting with specification,
drawings and completed BOQ with Qualities and costs, plus
implementation, dismantling & debris management and
construction methodology plan
3. Quarterly By second week  Concise reports highlighting progress, impediments and
Reports of subsequent recommendations
quarter
4. Bid As required  Bid documents
Documents
5. Monthly Each month  Detailing progress against program; contract variations;
construction during expenditure requirements with final report containing as-built
progress construction drawings
report
6. Completion Within 30 days  ADB format completion report
Report of end of  Overall progress achieved
Contract period.  As-built Drawings
 Final Environmental Assessment Report
 Final expenditures

In addition to this, the DSC has to submit semiannual report about environmental safeguard as
per the ADB requirement. The DSC will report to the Project Director of the CLPIU. Day to day
work will be carried out in liaison with the staff of the CLPIU and individual experts who are
recruited by CLPIU.

7. CLIENT’S INPUT, COUNTERPART PERSONNEL AND ADDITIONAL INFORMATION

50. A certain range of arrangements and services mentioned below will be provided by the
Client to the consultant for smooth implementation of the consulting services.

 Report and Data

Designs and reports of schools for reconstruction with due diligence report carried out by EEAP
DSC will be provided. Approved type designs (including structural design) for various category of
school buildings done by International and national consultants for review and possible
adjustment following a site survey will also be provided.

 Office Space

The consultant will establish a HQ office in Kathmandu Valley renting out it in the proximity of
CLPIU office. Similarly, regarding office establishment of consultant at District Level; for effective
communication and coordination between DLPIU and DSC team, DSC will rent out District offices
proximity to the DLPIUs office.

The cost of office renting and vehicle parking with necessary temporary partition will be born at
cost from provisional sum allocated in the estimate.

 Office Equipment, Furniture and utility

The consultant shall quote rate for either to purchase or hire necessary office equipment. The
minimum equipment is computers (Desktop-71 nos, laptop-20 nos), printers A3/A4-17 nos, color
printers A3- 2 nos, smart mobile phones-150 nos, heavy duty copiers-1 no, AC-5 nos, power
backup, office furniture’s and furnishing for HQ office and 12 district offices to carry out the said
assignment smoothly. After completing the assignment, the purchased items for office equipment,
furniture etc. will be the property of the consultant.

 4WD Vehicle

The consultant should quote their rate for purchasing and operating of 4WD vehicles with
necessary fuel and drivers (16 numbers) to ply over also in off road (earthen road) for design and
monitoring of reconstruction/retrofitting work sites located in scattered locations. All the required
vehicle will be purchased by the consultant. After the assignment, the purchased vehicles (well
maintained condition) shall be handed over to the employer and it will be the property of the
employer. It is assumed that CRE/Team leader will use a vehicle, 2 Sr. Monitoring Engineer DTL
will share one vehicle, 2 vehicles will be used for field design/monitoring construction works,12
vehicles each one for 12 REs for monitoring construction work sites.

 Topographical survey

The consultant should quote their rate for topographical survey using total station in 150 school
sites that include surveyor, hiring survey equipment, mobility cost and plotting all complete.

 Geo-technical Investigation

The consultant shall carry out geo-technical investigation works in accordance with Nepal
National Building Code (NBC) 2003. The cost of Geotechnical Investigation works will be born at
agreed rate with client prior approval from provisional sum allocated in the estimate.
 International air-fare and work shop/seminar/training/event cost

The air-fare cost for international expert travelling through economy class will be reimbursed at
cost. Similarly, the necessary cost for work shop/seminar/training/event etc. will be born at cost
from provisional sum allocated in the estimate. Those workshops/event/training will be organized
in prior approval of the client.

 Cooperation and Counterpart Staff

Client will appoint counterpart officials, hire individual experts for e.g. procurement and contract
management expert, structure engineer, financial management expert etc. The DSC shall closely
work in consultation with those officials and experts for effective implementation of the project.