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    Cec 166

    Uploaded by

    Saurav Kumar
    The document provides guidelines for railway divisions to follow when licensing railway land for short durations of up to 90 days. Key points include: ensuring proposals are in accordance with Board guidelines; cultural activities should not exploit applicants financially; licensing can be approved at the divisional level for community events; proposals must reach HQ one month in advance for processing; overstay or date changes will not be allowed; and proper agreements and coordination with security is required. Divisions must follow strict procedures and documentation standards when processing short term land licensing proposals.

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    © All Rights Reserved
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    Cec 166

    Uploaded by

    Saurav Kumar
    65 views3 pages
    The document provides guidelines for railway divisions to follow when licensing railway land for short durations of up to 90 days. Key points include: ensuring proposals are in accordance with Board guidelines; cultural activities should not exploit applicants financially; licensing can be approved at the divisional level for community events; proposals must reach HQ one month in advance for processing; overstay or date changes will not be allowed; and proper agreements and coordination with security is required. Divisions must follow strict procedures and documentation standards when processing short term land licensing proposals.

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    CEC-166

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    The document provides guidelines for railway divisions to follow when licensing railway land for short durations of up to 90 days. Key points include: ensuring proposals are in accordance with Board guidelines; cultural activities should not exploit applicants financially; licensing can be approved at the divisional level for community events; proposals must reach HQ one month in advance for processing; overstay or date changes will not be allowed; and proper agreements and coordination with security is required. Divisions must follow strict procedures and documentation standards when processing short term land licensing proposals.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    65 views3 pages

    Cec 166

    Uploaded by

    Saurav Kumar
    The document provides guidelines for railway divisions to follow when licensing railway land for short durations of up to 90 days. Key points include: ensuring proposals are in accordance with Board guidelines; cultural activities should not exploit applicants financially; licensing can be approved at the divisional level for community events; proposals must reach HQ one month in advance for processing; overstay or date changes will not be allowed; and proper agreements and coordination with security is required. Divisions must follow strict procedures and documentation standards when processing short term land licensing proposals.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    SOUTH EASTERN RAILWAY

    Office of the General


    Manager(Engg)
    Garden Reach, Calcutta-700
    043.

    CE's Circular No: 166

    No.L/Genl/Pt.VII Dated: 23rd April, 1999.

    To,
    The Divl.Railway Manager,
    South Eastern Railway,
    ADA,BSP,CKP,KGP,KUR,NGP, SBP & WAT

    Sub: Guidelines for dealing with cases on licensing of Railway land


    for short durations (for periods upto a maximum of 90 days).

    GENERAL:

    Policy guidelines of Rly.Board for dealing with cases of licensing of Rly. land for short
    durations are available in Para I of Board's letter No.83/W2/LM/18/97 dated 03.03.87,
    which was circulated to all Divisions vide this office letter No.L/Revision/Licence
    Fee/Pt.III dated 08/11/5/87.(Copy enclosed for ready reference).

    It has come to notice of this office that while processing such cases at Divisional, as
    well as at HQs, Level, some critical problems crop up which often lead to delays,
    haphazard dealing., arising of court cases etc. To overcome sauch unwanted
    hindrances, a change in our approach towards these cases is felt to be necessary. In
    order to ensure smooth and efficient disposal of such cases in future, certain guidelines
    are hereby laid down with the approval of the competent authority, further to the
    instructions issued by this office from time to time.

    GUIDELINES

    i) While processing the proposals at Divisional level, it must be ensured that they
    are strictly in accordance with Board's guidelines of 3.3.87 on the subject.

    ii) Proposals falling under the category of "Cultural Activities" must be in


    conformity with the true sense of the term, it should be ensured that the land would not
    exploited for personal financial gain of the applicant.

    iii) Temporary licensing of land for conducting exhibitions, meals, carnivals, circus
    shows and such other cultural activities including temporary shops on such festive
    occasions should be permitted, subject to a maximum of 90 days with the personal
    approval of General Manager. It should be ensured that the licences do not sublet the
    land allotted in their name, to other parties. Licensing should not be considered for any
    type of political activities.
    iv) Community pujas and marriage ceremonies do not come under the purview of
    Board's instructions of 3.3.87. However, such use of Rly.land also falls under the
    category of cultural activities and the Divisions often receive requests in this
    connection. Action on such cases may be taken at the Divisional level itself as per the
    instructions contained in GM/GRC's letter to DRM/KGP bearing No.W/17/82 dt.
    4.2.88 Boards' letter NOE(W)90/ISI/3 dated 07.9.90 (wherein "new" permission for
    religious functioins have been banned) and CGE/GRC's D.O.letter No.L/Cultural
    Activities/KGP (Loose) dt. 30.6.98 to DRM/KGP, copies of which were endorsed to other
    Division also. Copies of the letters are once again enclosed for necessary guidance.

    v) As per H.Q.'s letter No.L/Poly/Genl/Pt.VI dt. 9/12/10/95, an amount of 5% of


    the total licence fee subject to a minimum of Rs.200/- is being taken in advance from
    the prospective licencees at present. this charge should be termed as "Application Fee"
    only, which does not guarantee licensing of Rly.land to the applicant. This aspect
    should be made clear, in writing, to the applicant while collecting this Application Fee.

    vi) In case of proposals for opening of fire-cracker stalls and other purposes, it
    should invariably be ensured that proper licences/clearances of the State Civil
    authorities are available with the applicants before such cases are processed and
    forwarded to Hqrs. for GM's approval.

    vii) It is reiterated that proposals forwarded to HQs for obtaining sanction of the
    competent authority must reach HQs. 1(one) month in advance. Though instruction "to
    this effect have been issued to Divn. Previously this practice is not being followed by the
    Divisions. As considerable time is required for processing the proposals in the HQs.,
    the proposals received beyond the above specified due time period will not be
    considered except in very exceptional circumstances with the personal approval of the
    DRM only The responsibility for late submissions will lie with the applicant/division, as
    the case May 3, 1999 be.

    viii) Proposals for post-facto sanctions will not be considered under any
    circumstances and Divisions will ensure that licence is given only with the prior
    sanction of the competent authority. In exceptional and unavoidable circumstances
    where sufficient time is not available for processing a particular proposal, the DRM
    should invariably obtain a verbal sanction from the competent authority i.e. G.M. He
    should then forward the proposal to HQrs. for regularization with the mention of the
    nature of prior sanction obtained. Only such cases may be considered for regularization
    but should not be encouraged to set a precedence. Officials, at all levels must be
    advised accordingly.

    ix) The period of licensing should also include the days for erection and dismantling
    the stalls/pandals, so that the licence fee for the actual period of occupation is realised
    by the Railway. Divisions should ensure this aspect while forwarding their proposals to
    the HQrs. for considerating.

    x) Overstay on Rly.land will not be allowed by any means and the Divisional
    authority will ensure that land is vacated in time, with the help of RPF, if required.
    Requests for change of dates of the licensing period, other than that originally applied
    for by the party will not be considered at HQrs. level. Division should also turn down
    such requests themselves.

    xi) Divisions will ensure that proper agreements are entered into with the parties
    before handing over land. Standard Agreement forms to this effect are already available
    with the Divisions.
    xii) It is reiterated that in case of more than one party being involved at the same
    location for the same period. Divisions will go in for auction/open tender to fetch better
    value as per Board's directives circulated under their No.83/W2/LM/18/87 dt. 3.3.87.
    There should be no deviation from this norm.

    xiii) All proposals of licensing for short durations should be forwarded to HQrs under
    the signature of the Sr.DEN(Co-ord), after obtaining vetting of Divl.Accounts and
    approval of DRMs. This must be mentioined in the forwarding proposal.

    xiv) Documents (in original) which should accompany a proposal invariably, are as
    under :-

    1. Applicants request
    2. Sketch plan clearly demarcating the site duly signed by all concerned, duly
    exhibiting the structures/buildings etc. in the surrounding.
    3. Rent calculation sheet vetted by Divl.Accounts.
    4. Land valuation certificate by Rev authorities (attested copy).
    5. Land spareability certificate signed by Sr.DEN.
    6. Divl.office note vetted by Sr.DAO/DAO and approved by DRM.
    7. Civil licence/clearance (attested copies).
    8. Tender/Auction documents, if the case be so.

    xv) To avoid law & order problems, proper co-ordination should be maintained with
    the Security Department and the Civil Authorities in dealing such cases.

    SD/-
    S.P.S.JAIN
    CHIEF ENGINEER

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