Types of Reports: Construction Report

CONSTRUCTION REPORT
A report is a written document that provides information.

In the construction industry, reports are typically formal documents that provide information
about key events, project stages or processes to a client, local authority, and purchaser and so
on.
TYPES OF REPORTS
Punch list reports
With punch list reports, track everything that still needs to be completed on your project, sorted
by which team or specialty contractor is responsible for the work.
Each specialty contractor can automatically be emailed a list of their open punch items in the
report at a pre-scheduled time, such as before a morning meeting. This ensures that there’s
never any confusion about who needs to be working on what part of the job in order to get it
closed out.
Handover and construction closeout reports
At the end of the project, export a complete history of the project with all of your documentation,
including photos, work completed, mark-ups, and more. Each element of the report includes a
hyperlink to the full details, in case of any contract disputes or if anyone needs to go back and
find information during maintenance and operations.
Inspection reports
The inspection reports can then be shared with everyone responsible for getting issues fixed.
For example, the electrical specialty contractor and plumbing specialty contractor can each
receive a list of their team’s specific issues, while the general contractor receives an overview of
everything to be done.
Accident reports in construction
Accident reports in construction. There is a legal requirement through the Reporting of Injuries,

Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)
for accidents and incidents to be reported to the Health and Safety Executive (HSE).
 Any injury that stops an employee doing their normal work for a period of 3 days or
more.
 Major injuries such as broken arms, ribs, legs, etc.
 Fatalities.
 Disease.
 Dangerous instances occurring at work such as machinery
breaking, scaffolding collapsing or any other appliances breaking and causing damage.
Formed can be found here for the following incidents:
 Injury.
 Dangerous occurrence.
 Injury offshore.
 Dangerous occurrence offshore.
 Case of disease.
 Flammable gas incident.
 Dangerous gas fitting
Authority monitoring report

Local plans are prepared by local planning authorities. They create the framework for the
future development of an area and are the starting-point for considering whether planning
applications should be approved.
Local development schemes (LDS) set out the programme for preparing the development plan

documents (DPD) that will make up the local plan.
Final report for construction works
A final report is prepared by the contract administrator at the end at the end of the defects
liability period once all defects have been rectified.
The final report should provide a summary of activities during the construction phase,

describing:
 The works that have been completed.

 The variations that have been agreed.
 Claims for loss and expense or extension of time that have been agreed.
 The original contract sum.
 The final account.
 The completion date.
Concept design report

One of the outputs of the concept design stage is to produce a report which records the design
concepts for major aspects of the project that might be worth developing as detailed designs
Construction progress report
The owner or owner’s representative on a construction project needs to know how
everything is progressing without necessarily being physically on the jobsite at all times.
Construction stage report

The construction stage report is prepared by the contract administrator at the end of
the construction stage. It might include:
 Minutes of the final construction progress meeting.

 Relevant parts of progress reports from the contractor and where appropriate
the consultant team.
 Relevant parts of the cost consultant's report.
 A summary of the progress made in each key area of the project.
 Analysis of progress against the programme.
 An explanation of the causes of any delays.
 Progress photos.
 Analysis of key performance indicators.
 An assessment of any quality issues.
 Reports on health and safety issues.
 Reports of any issues with neighbor’s (such as noise, dust, vibrations, rights of
light, access, safety.
 Reports about off-site fabrication and off-site payments.
 Earned value analysis.
 An assessment of any design issues.
 An assessment of any other issues that need to be addressed and proposals for
addressing them.
 Any instructions required from the client.
 Details of handover procedures.
 Where appropriate, details of phased completion, and partial or sectional handover.
 Any terms or qualifications that will be applied to the certificate of practical completion.
 A proposed schedule of defects.
 Details of any ongoing works by others.
 Insurance details.
 Any remaining access issues
Cost reports
Cost reports are substantial for every construction project. They are always used during the bid
stage of a project in order to offer an accurate cost estimation concerning the workforce and the
materials that will be used.
Normally, a cost report is put together by the contractor and it is built according to the design
that the client has presented. Architects can also be involved in the creation of a cost report in
cases where the client requests architectural designs to be included in it.
Detailed design report
The detailed design report is prepared by the lead consultant for the client at the end of
the detailed design stage, when the design is detailed but has yet to be packaged
End of contract report
A final report is prepared by the contract administrator at the end at the end of the defects

liability period once all defects have been rectified
Home report & Homebuyer Report
A Homebuyer Report is a type of building survey. Building surveys are a means of providing a

detailed evaluation of a property's condition. They may also be prepared for individual
homeowners, home buyers, or for investors in property portfolios to help inform future
investments
TREND REPORTS
Trend reports are widely used in the construction industry. They offer the latest status on different
building construction types and analyses if their importance in the market is going up or decreasing.
Typically, this type of reports is produced on an annual basis in order to help stakeholders in the sector
get a good overview of the latest market trends and changes
For example, a report on the latest trends in office buildings can offer useful information with
regard to what facilities and comforts should an office provide to the people working in it. Like
that, newly built structures can meet the actual needs of those who will eventually make use of
them.
MATERIAL REPORTS
Thanks to the digital transformation of the sector, new materials are disrupting the construction
process in the course of the last few years. Construction companies rely on material reports in an effort
to stay up-to-date with the latest changes and boost productivity and building quality.
To acquire such reports, contractors might purchase or enroll in organizations/services which create
such market reports coupled with the benefits of each new material.
What is field reporting?

Reporting from the field isn’t normally a one-man job. Typically, almost everyone on the ground
is part of the reporting process. It can’t be different if we take into account that all tasks and
activities on the site are closely connected to each other. The slightest delay in one task can
have a serious impact on the budget and the timeframe of the entire project.
Without a doubt, field reporting is one of the main pillars for the success of every project in
construction. Through this process, the people on site have full visibility and a good
understanding of what needs to be done.
10 things that must be included on every daily report

1. Date: The date that the information pertains to, which should also be the date that the
report is written and submitted.
2. Weather conditions: The weather conditions for that day, as it will show why certain
tasks weren’t completed or why everyone left the job site early or arrived late.
3. The condition of the construction site: The physical conditions of the job site, which
may have affected how much work got done on that day.
4. Overview of resources: The resources that were available and unavailable on that day.
This list may include employees, equipment, and materials.
5. Type and status for the job performed on the field: The work that was performed and
the status for each job.
6. List of disruptions/delays: A list of any disruptions or delays that occurred on that day.
7. Inventory checklist: The inventory checklist that will show what is in stock and what
may be arriving later than planned.
8. Upcoming risks: The potential risks for future delays, so that everyone can work to
avoid these problems.
9. Safety and environment-related issues: Any incidents that
occurred, whether safety-related or environment related. The employees’ name,
as well as specific details and photos, should also be included.
10. Additional notes and comments: There may be days when additional notes or
comments may be necessary, and they should be included at the end if they do not fit in
any of the other categories.
Why construction reports are important?

Leaving any of that information out of the daily report, or choosing to skip a daily field
report here and there, can wreak havoc on any project. A missing report may make
workers unaware of when they need to be available or it can cause a specific job on the
site to go unfinished because no one is aware that the work hasn’t been completed yet.
Daily reports can also be useful at the end of the project if the owner has an issue and
wants to go to court over something that was or wasn’t done. These notes can prove
that everything was done as it should be, leaving no unanswered questions.

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CONSTRUCTION REPORT

A report is a written document that provides information.

Punch list reports

Handover and construction closeout reports

Accident reports in construction

Accident reports in construction. There is a legal requirement through the Reporting of Injuries,

Formed can be found here for the following incidents:

Authority monitoring report

Local development schemes (LDS) set out the programme for preparing the development plan

Final report for construction works

The final report should provide a summary of activities during the construction phase,

 The works that have been completed.

Concept design report

Construction stage report

 Minutes of the final construction progress meeting.

End of contract report

A final report is prepared by the contract administrator at the end at the end of the defects

Home report & Homebuyer Report

A Homebuyer Report is a type of building survey. Building surveys are a means of providing a

What is field reporting?

10 things that must be included on every daily report

Why construction reports are important?

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