User Manual For Deo: Document Name

E-Transfer Management System KPESE User Manual
E-Transfer
DOCUMENT NAME:
USER MANUAL FOR DEO
(eTransfer Web Portal)
Version 1.0
Dated: 29th February, 2020
1|Page
Table of Contents
Chapter # 1 ................................................................................................................................................... 3
1. Introduction ........................................................................................................................................... 3
1.1 eTransfer Web Portal: ......................................................................................................................... 3
1.2 How to Log In ...................................................................................................................................... 3
1.3 Management Portal ............................................................................................................................ 4
1.4 Change password: ............................................................................................................................... 5
Chapter # 2 .............................................................................................................................................. 6
2.1 Sanctioned Post(s)............................................................................................................................... 6
2.2 Adding Vacant post ............................................................................................................................. 6
2.3 Applications......................................................................................................................................... 7
2.4 Search application from the list .......................................................................................................... 8
2.5 Generate Transfer order automatically. ............................................................................................. 9
Scoring Indicators - Annexures ........................................................................................................... 10
3.1 Scoring Criteria for Teachers up to BPS 16 except SSTs (Score – 80) ............................................... 10
3.2 For Secondary School Teachers (SSTs) (Score – 100) ........................................................................ 11
3.3 For Subject Specialists (SS) (Score – 100).......................................................................................... 12
3.4 For Principals / Head Masters of High/Higher Secondary Schools (Score – 120) ............................. 13
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Chapter # 1
1. Introduction
KP Elementary & Secondary Education Department has announced E-Transfer Policy for transfer/posting
of Teaching staff the province. The policy has been implemented through an online application available
online at http://etransfer.kpese.gov.pk
1.1 eTransfer Web Portal:

URL/ Address
Enter the Application URL in the browser using the following Address:
E.g. http://etransfer.kpese.gov.pk/Login.aspx (It will be provided by your office’s IT staff)
Figure:1. URL
1.2 How to Log In

Web & Android based CMS Management Portal
When you enter the URL, you will get a login window as below
• Enter User Name.

• Enter Password.
• Click on sign in button.
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Figure:2 Login
1.3 Management Portal

Once login is done Clicking on the sign in button will take you to the CMS Home page and start using
with the Application.
CMS Interface consist of the following options:
Dashboard: An index page showing summary of transfer application received per school.
1. Sanction Post: Shows a list of vacant posts added/announced by the concerned DEO.
• Posts: Shows the list of posts in the list
• School: Shows list of schools.
• Note: Vacant posts can only be uploaded within due date.
2. Applications: Shows merit list of the applications received. Merit list can be narrow down to school
and post level by filtering through the search form. The concerned DEO will verify the applications
by checking complete record provided by the applicant.
3. Transfer Order: Show a list of applications eligible for transfer and a generate button to generate
the order in pdf format.
4. Note. Transfer order generation function will be available on predefined fix date.
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Figure 3 .CMS Management Portal
1.4 Change password:

The system has the ability for admins to change their password.
Figure.4. Change password
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Chapter # 2
2.1 Sanctioned Post(s)
This page shows a list of all the vacant posts added/announced by the concerned DEO, a form to filter
down results to school / post level and an “Add More” to add new vacant post(s).
Figure 5. Sanction Role
2.2 Adding Vacant post

The concern DEOs will enter new post from their list of vacant posts.
Here they will select school, post Designation, BPs, and No of post which he/She want to create. The
functionality of Announcement of posts will be available for a fixed period of time.
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a
Figure. 6. ADD Vacant Post
2.3 Applications
Shows merit list of the applications received. Merit list can be narrow down to school and post level
by filtering through the search form.
Figure 7 View Application.
The highlighted Status shows
• Status: shows whether the application is verified or not by the concerned DEO, by default
this will be “not verified”. The DEO can change it to verify after receiving attested copy of
the application in hard form.
• Action button DEOs can View the selected teacher application.
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2.4 Search application from the list
DEO can filter the applications by School and post
• School wise
• Post wise.
Figure. 8 search Applications
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2.5 Generate Transfer order automatically.
Show a list of applications eligible for transfer and a generate button to generate the order in pdf format.
This functionality will be available on predefined fix date.
Figure9.device to server
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Scoring Indicators - Annexures

3.1 Scoring Criteria for Teachers up to BPS 16 except SSTs (Score – 80)
1. Distance of present school to the desired school (in KM) – 20 marks
a. Within 5 KM – 0 marks
b. Within 10 KM – 5 marks
c. Within 15 KM – 10 marks
d. Within 20 KM – 15 marks
e. Greater than 20 KM – 20 marks
2. Hard Area - 10 marks
a. Normal tenure (within 1.5 years) – 0 marks
b. Tenure at hard area (from 1.5 to 3 years) – 4 marks
c. Tenure at hard area (from 3 to 5 years) – 7 marks
d. Tenure at hard area (more than 5 years) – 10 marks
3. STR (Total number of Students in the school / Total number of Teachers) - 10 marks
(IMU data
Source)
a. STR at present school is greater than the Desired school - 0 marks
b. STR at present and the desired school are equal or at the same level – 5 marks
c. STR at the present school is less than desired school – 10 marks
4. Chronic Disease – 10 marks

10 marks will only be awarded for chronic diseases (as per notified chronic diseases). A
certificate in this regard will be required from Standing Medical Board.
3. Disability – 10 marks
10 marks will only be awarded only to those with Physical Disability. Proof required will be
Special person CNIC + Standing Medical Board disability certificate
6. Domicile -10 marks

10 marks will be awarded to those when the desired school is in his/her district of
domicile
7. Spouse – 10 marks
10 marks will be awarded to those whose spouse is posted in the district where the
desired school is situated and the desired district is the domiciled district of the applicant.
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3.2 For Secondary School Teachers (SSTs) (Score – 100)


3. STR (Total Number of Students in Class 9 & 10 / Number of SST) - 10 marks (IMU
data Source)

10 marks will only be awarded only to those with Physical Disability. Proof required
will be Special person CNIC + Standing Medical Board disability certificate

domicile.
8. Annual SSC Result (of the subjects taught by the teacher) working in High/Higher
Secondary Schools – 20 Marks
a. 90% or above – 20 marks, b. 80% to 90% - 15 marks, c. 70% to 80% - 10 marks,
d. 60% to 70% - 5 marks, e. Below 60% - 0 marks.
OR
For SSTs (General) working in Middle/Primary Schools – 20 Marks
Overall Students Attendance Rate Percentage as per IMU data
a. 90% or above – 20 marks, b. 80% to 90% - 15 marks, c. 70% to 80% - 10
marks, d. 60% to 70% - 5 marks, e. Below 60% - 0 marks.
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3.3 For Subject Specialists (SS) (Score – 100)

3. Number of Students in Class-11 & 12 in the relevant subject - 10 marks

a. Number of Students at present school is greater than the Desired school - 0 marks
b. Number of Students at present and the desired school are equal or at the same level –
5 marks
c. Number of Students at the present school is less than desired school – 10 marks

10 marks will only be awarded only to those with Physical Disability. Proof required will
be Special person CNIC + Standing Medical Board disability certificate

domicile
8. Annual HSSC Result (of the subjects taught by the teacher) – 20 Marks
a. 90% or above – 20 marks
b. 80% to 90% - 15 marks
c. 70% to 80% - 10 marks
d. 60% to 70% - 5 marks
Below 60% - 0 marks.
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3.4 For Principals / Head Masters of High/Higher Secondary Schools (Score – 120)

3. STR (Total number of Students in the school / Total number of Teachers) - 10 marks (IMU
data Source)

10 marks will only be awarded for chronic diseases (as per notified chronic diseases). A certificate in
this regard will be required from Standing Medical Board.
10 marks will only be awarded only to those with Physical Disability. Proof required will be
Special person CNIC + Standing Medical Board disability certificate

10 marks will be awarded to those when the desired school is in his/her district of domicile
10 marks will be awarded to those whose spouse is posted in the district where the desired school is
situated and the desired district is the domiciled district of the applicant.
8. Annual SSC & HSSC Result of the School – 20 Marks

a. 90% or above – 20 marks, b. 80% to 90% - 15 marks, c. 70% to 80% - 10 marks, d.
60% to 70% - 5 marks, e. Below 60% - 0 marks.
9. Overall Students Attendance Rate Percentage as IMU data – 20 Marks

a. 90% or above – 20 marks, b. 80% to 90% - 15 marks, c. 70% to 80% - 10 marks, d.
60% to 70% - 5 marks, e. Below 60% - 0 marks.
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E-Transfer Management System KPESE User Manual

Dated: 29th February, 2020

1.1 eTransfer Web Portal:

1.2 How to Log In

• Enter User Name.

1.3 Management Portal

CMS Interface consist of the following options:

Figure 3 .CMS Management Portal

1.4 Change password:

Figure.4. Change password

Figure 5. Sanction Role

2.2 Adding Vacant post

Figure 7 View Application.

The highlighted Status shows

DEO can filter the applications by School and post

Figure. 8 search Applications

Scoring Indicators - Annexures

4. Chronic Disease – 10 marks

6. Domicile -10 marks

3.2 For Secondary School Teachers (SSTs) (Score – 100)

2. Hard Area - 10 marks

4. Chronic Disease – 10 marks

6. Domicile -10 marks

2. Hard Area - 10 marks

3. Number of Students in Class-11 & 12 in the relevant subject - 10 marks

4. Chronic Disease – 10 marks

6. Domicile -10 marks

2. Hard Area - 10 marks

4. Chronic Disease – 10 marks

6. Domicile -10 marks

8. Annual SSC & HSSC Result of the School – 20 Marks

9. Overall Students Attendance Rate Percentage as IMU data – 20 Marks

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