R&D IT – Shared Services Virtual Machine Request Form

VM ID (Click here to enter text.)

Pages may be completed electronically then printed off for signature when completed; all pages must be retained. The completed
document pages must be filed together to retain record completeness.

1. Virtual Machine Request

The Requestor must provide the following details prior to commencing the build.
About the Virtual Machine
Identifiable ‘Short name’ Cirrus Developer Sandbox 2019
(e.g. “EQMS Web Server 1”)

Describe Purpose of Server Enables Cirrus developer to develop solutions/new features

to enhance Cirrus system based on Business requirement.

Requestor
Balaji Devaraj

Environment Type Sandbox

(delete or amend as applicable)

2. Virtual Machine Configuration Requirements

The Requestor must provide the following details prior to commencing the build.
Virtual Machine Configuration Requirements
Operating System Windows server 2012 (Standard, Datacentre) 64 bit
edition
Additional roles or features Web server & App role - IIS 7.5, Microsoft SQL Server
2012(64 bit), Microsoft .NET Framework version 4.7,
SharePoint Designer 2013, Visual Studio 2017, MS
Office 2013, SharePoint 2013.
Number of vCPU cores 4 Cores
Amount of memory (GB) 16 GB

Storage requirements Disk sizes, (C: 200GB), (D: 300GB).Click here to enter
C: Storage (OS) text.
D: Storage (Data)
E:, F: Storage (Other)
Specific VLAN requirements TBC – Similar to current Cirrus Sandbox
Access required for Local or Domain GLOBAL/SVC-SPDADMIN-GB
accounts
(BATGEN, GBSFRANDD)
Specific Organisational Unit (OU) ../Cirrus/SCMS/SP/Dev
requirement in Active Directory (AD)
Confirmation of OS license purchase TBC

Form No: GRD-CTRLFORM-0444 v02 SOP No: GRD-QMS-000789 WID No : GRD-QMS-000790 Page No: 1 of 7
 R&D IT – Shared Services Virtual Machine Request Form
VM ID (Click here to enter text.)

3. Request Pre-Approval
I hereby signify that the above VM specifications are accurate to the best of my knowledge:
Request Initiator Signature Date
Name (dd-MMM-yyyy)

Balaji Devaraj 29 – Aug -2019

I have checked the above VM specifications and confirm correct use and completion of this form:
Compliance Signature Date
Name (dd-MMM-yyyy)
Click here to enter
text.

I have checked with the Change Implementer (IT VM SME) and confirm there Is / Is Not enough
available Shared Services Capacity to fulfil this request.
I have reviewed and approved / rejected this request based on the information provided:
IT Change Manager Signature Date
Name (dd-MMM-yyyy)
Click here to enter
text.

Reason for rejection is given below or is marked as Not Applicable (N/A) if the request is
approved.
Enter a reason for rejecting the VM Request or enter N/A as applicable

Form No: GRD-CTRLFORM-0444 v02 SOP No: GRD-QMS-000789 WID No : GRD-QMS-000790 Page No: 2 of 7
 R&D IT – Shared Services Virtual Machine Request Form
VM ID (Click here to enter text.)

4. Virtual Machine Build and Verification

Follow and execute each step action as the Virtual Machine is being built. Check/Tick Complete for
each step when done.
Step Action Value Complete?
1. Assign a VM/Server name from IPPLAN Click here to enter text.
(Add the VM/Server name to the Form Header sections) ☐

2. Assign an IP address, default gateway, mask Click here to enter text.

and VLAN from IPPLAN ☐

3. Assign a Netapp datastore in which the Click here to enter text.

server will be built ☐

Create the new VM in Virtual Infrastructure – using the Add Server Wizard
4. Select Configuration > Typical
☐

5. Enter the server name as assigned in step 1 Click here to enter text.
and location (e.g. Southampton) ☐

6. Select the destination datastore as assigned Click here to enter text.

in step 3 ☐

7. Select the Guest OS as requested in section 2 Click here to enter text.

☐

8. Assign the NIC to the correct VLAN as Click here to enter text.
requested in section 2 or as assigned at step ☐
2
9. Select the disk size for the C: drive and Click here to enter text.
configure this as thin provisioned ☐

10. Verify configuration settings added at steps

5 to 8 then edit the virtual machine settings ☐

11. Set the Memory and vCPUs as requested Click here to enter text.
☐

12. Add additional hard disks drives as Click here to enter text.
requested. All should be thin provisioned ☐

13. Assign an ISO file to the CD/DVD drive as Click here to enter text.
required for the OS build ☐

14. Click Finish and the VM will be added to the

inventory ☐

15. Edit the Annotations on the Summary page, Click here to enter text.
add the following information as a
minimum:
☐
 Server Function
 Owner
 Date Built
16. Compare and verify the VM Inventory and Click here to enter text. ☐
Summary page with the configuration

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R&D IT – Shared Services Virtual Machine Request Form
VM ID (Click here to enter text.)

specified in sections 1 and 2 of this form

17. Retain and append VM Inventory and Click here to enter text.
Summary to this form as evidence of correct ☐
build
Install the requested OS.
18. Open the console of the VM and power it on
☐

19. Select the Language (English), Time and Click here to enter text.
currency format (English United Kingdom)
☐
and Keyboard or input method (United
Kingdom) and click Install Now
20. Select the Operating System Click here to enter text.
(e.g. Windows Server 2008 R2 Standard Full) ☐

21. Read and accept the license terms

☐

22. Ensure the correct disk (usually disk 0) is Click here to enter text.
selected for the OS install ☐

When the OS installation is complete

23. Change the administrator password
☐

24. Configure networking. Disable IPv6 on the Click here to enter text.
network interface ☐

25. Configure IPv4 address, mask, default Click here to enter text.
gateway, settings
☐

26. Configure DNS Servers Click here to enter text.

(for production servers)
BATGEN:- 10.176.192.33 / 10.176.208.231 ☐
GBSFRANDD:- 10.176.193.140 / 10.176.193.144
CAMBRIDGE:- 10.176.253.3
27. Configure DNS Suffixes Click here to enter text.
(for production servers)
BATGEN:- gb.batgen.com, z2.batgen.com, batgen.com ☐
GBSFRANDD:- gbsfrandd.com
CAMBRIDGE:- gbsfrandd.com

28. Configure the server name and add to the Click here to enter text.
domain (Appropriate domain admin credentials will be ☐
required to add the server to the domain)
29. Allow connections from computers running
any version of Remote Desktop ☐

30. From the Serve Manager window add any Click here to enter text.
domain or local users to the local users and ☐
groups
31. Change the CD drive to use Z:
☐

32. Initialize and format any additional disks Click here to enter text. ☐

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R&D IT – Shared Services Virtual Machine Request Form
VM ID (Click here to enter text.)

drives as requested
33. Close Server Manager then Install VMware
Tools ☐

34. Once complete reboot the server when

prompted ☐

35. Using AD Users and Computers migrate the Click here to enter text.
computer account to the required OU in the ☐
domain
36. Login to the server with a domain admin
account. Run a Command Prompt as ☐
administrator
37. Activate windows using slmgr /skms
kms.batgen.com then slmgr /ato ☐

Mount the ISO of the latest hardener (e.g. CDA Hardener 4.1)
Steps 38 to 44 To be completed for non R&D domain Virtual Machine Requests Only
N/A this section if not required.
38. To install the hardener run Windows
PowerShell as administrator ☐

39. Type set-executionpolicy remotesigned and

confirm ☐

40. Change to the hardener folder and run

./harden. Select C to continue and the ☐
hardener will install. (This may take up to 1 hour)
41. Restart the server once the hardener has
installed ☐

42. Login to the server as the local

administrator. Run a Command Prompt as
☐
administrator and execute the command
wuauclt.exe /detectnow
43. Compare and verify the Hardener output Click here to enter text.
with the configuration specified in sections 1 ☐
and 2 of this form
44. Retain and append the Hardener output to Click here to enter text.
this form as evidence of correct build ☐

Steps 45 – 47 are to be completed for R&D domain Virtual Machine Requests Only
N/A this section if not required.
45. Install current antivirus protection software Click here to enter text.
and record the name and version ☐

46. Install current backup software solution and Click here to enter text.
record the name and version ☐

47. Install current monitoring software and Click here to enter text. ☐
version and record the name and version

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 R&D IT – Shared Services Virtual Machine Request Form
VM ID (Click here to enter text.)

Download any windows updates from the WSUS server.

(Progress cannot be monitored and the server may have to be left overnight for this to complete.)
48. Login to the server as the local
administrator. Click the New Updates are
Available icon in the toolbar and install the ☐
latest windows updates. Restart the server
when prompted
49. Login as the local administrator and install
any additional updates ☐
(Further restarts and installations may be required)
50. Capture and append the Windows Update Click here to enter text.
screen showing that “Windows is up to ☐
date” when all updates have completed

5. Virtual Machine Build and Verification-Approval

I confirm satisfactory completion of the Virtual Machine build as per the configuration
requirements given on this request form:
Change Implementer Signature Date
IT VM SME Name (dd-MMM-yyyy)
Click here to enter
text.

I have reviewed the completion of this form and the attached configuration and build evidence
and confirm satisfactory fulfilment of this request:
Compliance Name Signature Date
(dd-MMM-yyyy)
Click here to enter
text.

Form No: GRD-CTRLFORM-0444 v02 SOP No: GRD-QMS-000789 WID No : GRD-QMS-000790 Page No: 6 of 7
 GR&D IT – Shared Services Virtual Machine Request Form
GRD-CTRLFORM-0444 Revision 02
VM ID (Click here to enter text.)

VM Server Name: Run #:

Implementer
IT VM SME:
Attachment Pages (x of VERIFIED:
Step #:
No: y) (Initials & Date)

6. Verification Evidence
[Paste Here]

[Insert page break here for next attachment]

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