Objectives of The House Keeping Departmen1
Objectives of The House Keeping Departmen1
Objectives of The House Keeping Departmen1
• To achieve the maximum possible efficiency in ensuring the care and comfort of the
guests.
a) Establish a welcoming atmosphere and ensure courteous, reliable service from all
the staff of the department.
b) Ensure a high standard of cleanliness and general upkeep in all areas for which the
department is responsible.
• To provide uniforms for all the staff and maintain adequate inventory for the same.
a) Cater to the laundry requirement, staff uniforms and guest clothing.
b) Deal with the lost and found articles. This ensures the smooth running of the
department.
• To resist in the maintenance of the building while contributing to a safe and healthy
environment.
• To provide and maintain the floral decorations and landscaped areas of the hotel.
• To select the right contractor and ensure that the quality of work is maintained.
• To coordinate the renovation of the property as and when required in consultation with
the management and the interior designer.
• To coordinate with the purchase department of the guest supplies, cleaning agents,
equipments, linen, carpets and other items used in the hotel.
• To ensure training control and supervision of all staff attached to the department.
• To ensure that safety and security regulations are made known to all the staff of the
department.
• To keep the G.M and administrator informed of all matters requiring special attention.
c) Provide linen in rooms, food service areas etc and maintain an inventory for the
same.
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Should have an eye for detail and the ability to effectively deal with guests, other
departments and housekeeping staff.
Obtains list of vacant rooms to be cleaned immediately & list of prospective checkouts or
discharges in order to prepare work assignments.
Experience with turn down service, special needs of VIP Guests, foreign dignitaries, etc.
is helpful.
Assigns team members their duties, and inspects work for conformance to prescribed
standards of cleanliness.
Prepares and distributes the Room assignment sheet and floor keys to room boys.
Maintain clear and efficient communication and coordination with the Front Office and
other departments of the hotel.
Schedules the cleaning of the room carpets, upholstery, and draperies as needed, along
with deep cleaning projects and window cleaning as necessary.
Schedules cleaning for lobby area, public restrooms, telephone areas, hallways,
entrances, elevators.
Schedules periodic major cleaning projects including carpet shampooing, cleaning of
walls and baseboards, cleaning of windows, elevator doors and tracks.
Schedules cleaning of all meeting rooms after a completed function.
Schedules deep cleaning of all meeting rooms on periodic basis including carpet
shampooing, cleaning of walls and baseboards, cleaning of windows, etc.
Ensures guest rooms are properly secured and that proper key control procedures are
utilized by the housekeeping staff.
Advises manager, desk clerk, & admitting personnel of rooms ready for occupancy.
Rewards employees who use their empowerment to meet or exceed guest expectations.
Print all housekeeping related reports and traces from PMS.
Assists in controlling expenses by the housekeeping department.
Confirm all housekeeping staff members have arrived or find substitutes for absent
employees.
Maintain high quality of housekeeping standards in: 1) the guest rooms 2) linens and
uniforms 3) lost and found procedures 4) laundry and 5) public area.
Review outside laundry facility servicing to ensure quality, undamaged linens and
consistent delivery, keeping in mind the budgetary guidelines.
Co-ordinate with vendors eg: Pest control, Laundry services and other outsource
services.
Check and ensure that all guestrooms, public areas, back of the house areas are
clean and well maintained.
Inspect the work done by contractors- pest control, launry, window cleaning, etc.
Prepare staff schedules and duty rotas.
Check periodical stocktaking and maintaining of stock records for linen, uniform,
equipment.
1. Ensure that all public areas and other functional areas are kept clean at all times.
2. Ensure all maintenance jobs are attended in coordination with the maintenance
department.
3. Ensure all flower arrangements are placed in appropriate places in public areas.
4. Ensure banquet halls and conference halls are kept ready for functions and
conferences.
6) Night Supervisor:-
The night supervisor reports to the assistant housekeeper. He supervises all night staff engaged in
the cleaning of public areas and guestrooms in hotel. His/her duties are:-
1. Ensure all public areas are thoroughly cleaned at night when the traffic is low.
2. Plan order of work and direct staff accordingly.
3. Ensure submission of room attendants reports and room status reports.
4. Provide guest supplies and attend guest requests in the night like providing water
bottles, extra beds, towels etc.
5. Report safety and security hazards.
11) Storekeeper:-
A storekeeper reports to senior floor or linen room supervisor. His/her duties are:-i) Control the
stock of equipment.ii) Issue equipment and cleaning materials as per demand.
1. Coordination with front office for information on departure rooms and handing
of clean rooms.
2. Receive complaints on maintenance and housekeeping.
3. Maintain registers kept at control desk.
4. Receive special requests from guests.
5. Maintain latest reports regarding room occupancy, VIPs, status of rooms etc.
6. Delegation of work to attendants and supervisors.
7. Attend to phone calls received at control desk
8. Responsible for issuing guestroom keys and maintaining key register
15) House persons:-
They report to the head house persons or the public area supervisor. His/her duties are:-
17) Horticulturist:-
Many large hotels have their own horticulturist, who report to assistant housekeeper. He / she
leads a team of gardener in maintaining landscaped gardens of the hotel as well as in supplying
flowers from gardens for flower arrangements in the hotels. Flowers are used largely to enhance
aesthetic appeal of various areas of the hotel.
18) Head Gardener:-
He reports to the horticulturist and maintains landscaped areas and gardens in the hotel. His/her
duties are:-
20) Florist:-
Florists employ their own florist. Providing attractive flower arrangements for the entire hotel is
their responsibility. They report to the horticulturist . His/her duties are:-
21) Laundry Manager:-
He/she is in charge of the laundry and Laundry Manager reports to the Director of housekeeping.
He/she is responsible for entire functioning of laundry and dry cleaning unit. He /she should have
good knowledge of fabrics and chemicals and laundry machines.
22) Laundry Supervisor:-
He/she is in charge of the functioning of the laundry in the absence of laundry manager. He must
have the knowledge of all the aspects of the laundry equipment, chemicals and fabrics.
23) Dry cleaner and washers:-
He/ she is in charge of dry cleaning of the hotel linen and guest clothing and washer does the
laundering of the linen, uniforms and guest clothing.
24) Laundry workers:-
They are the staff of laundry who perform following duties;-
25) Valet/ Runners:-
“Valet service” means that they take care of guest laundry. They report to the linen room
supervisor. They are responsible for collecting soiled guest laundry and delivering fresh guest
laundry.
1. Pleasant personality- The staff should have a good presentation of ones own self
when interacting with guests. This reflect the quality of service and standards in
an establishment.
1. Physical fitness- The housekeeping staff should go through a thorough medical
examination and should be fit to perform the housekeeping functions.
1. Personal Hygiene- The housekeeping staff should have healthy skin, clean hair,
eyes, teeth, nose, nails and fingers etc.
1. Eye for detail- The staff should possess power of critical observation to make a
flawless room and keen sense to inspect rooms for perfection.
1. Cooperation- The staff must cooperate with staff of other departments for team
work and more efficiency.
1. Adaptability- The staff should be able to adopt to new ideas and accept changing
situations willingly
1. Honesty- The housekeeping staff need to have this quality as they have access to
all the rooms and guest belongings are left lying around. They also deal with
various kinds of guest amenities that are very expensive. So they should have
inherent discipline and integrity.
1. Right attitude- The staff should have a right attitude which displays an even
temper, courtesy and good humor and optimistic in nature.
1. Punctuality- Should have respect for time during working hours as this reflects on
his/her sincerity.
This article will briefly discuss: 1) the importance of Housekeeping SOPs; 2) technology
you can use to ensure compliance with Housekeeping SOPs; 3) top 6 Housekeeping
SOP checklists you can download, use, and customize.
Importance of Housekeeping SOPs
Housekeeping SOPs are critical because they uphold the standards of an organization’s
housekeeping procedures. The benefits of having SOPs in housekeeping include:
Continuous Education – It can be used as a teaching tool to educate workers
on the correct housekeeping procedures and keep them updated regarding any process
changes.
Accountability – SOPs in housekeeping encourage compliance with
organizational standards through accountability. They provide intuitive, easy-to-follow
steps to avoid any discrepancy or misunderstanding.
Branding – Housekeeping SOPs are the first step toward maintaining credibility
with customers by providing a consistent customer experience.
Improved compliance rates – Clear and defined SOPs help ensure that an
organization’s processes comply with health and safety laws.
Best Housekeeping SOPs for Hotels
With dozens of rooms to service and multiple housekeeping duties to perform for each
one, there is a chance that housekeepers may miss critical SOP points. With iAuditor,
the world’s #1 mobile inspection app, housekeeping supervisors can strengthen
compliance with housekeeping standards and enjoy the following benefits:
Use this checklist technology for hotels to develop paperless housekeeping SOP
checklists for a variety of tasks
Confirm compliance with housekeeping SOP on handheld devices
Capture photo evidence of compliance and non-compliance for reporting
Update housekeeping SOP templates without the hassle of paper printing
Capture electronic signatures for sign off
Enable cleaners to save time and send auto-generated reports on accomplished
housekeeping SOP (PDF, Word, CSV, or JSON)
Submit housekeeping SOP reports to your supervisor anytime, anywhere
Secure all SOPs and reports via unlimited cloud storage
To help get you started, we have created 6 of the best housekeeping SOP checklists
you can download, use, and customize for your purpose.
Guest Room Inspection
Instructions:
1. Check if the following items are available and supply them if they are not.
2. If unable to supply missing items, contact responsible department/person using the
'action' feature.
Marketing material
Guest directory
✔
X
Report card on experience
✔
X
Tourist brochures
✔
X
Hotel food and drink menu
✔
X
General
1 ice bucket & poly liner
✔
X
1 waste basket
✔
X
1 memo pad with hotel pen
✔
X
3 glasses
✔
X
Bathroom
1 frosted oval display tray
✔
X
2 bars of soap (1.25 oz)
✔
X
1 bottle of shampoo 22ml
✔
X
3 bath towels
✔
X
3 face cloths
✔
X
1 bath mat
✔
X
1 Hairdryer
✔
X
2 toilet rolls
✔
X
Miscellaneous
1 coffee maker
✔
X
1 filter pack coffee
✔
X
1 filter pack decaffeinated
✔
X
1 tea bag
✔
X
1 condiment package
✔
X
1 iron
✔
X
1 ironing board
✔
X
1 fridge
✔
X
2 porcelain coffee cups
✔
X
Guest Room Settings
Room
Before leaving the guest room, make sure that:
Lights are off
✔
X
Heating is set at 18 degrees or 7OF
✔
X
Windows are closed
✔
X
Television is off with remotes out
✔
X
Bathroom
Before leaving the bathroom, make sure that:
Sinks are off
✔
X
Drain plugs are open
✔
X
Shower curtain is centered
✔
X
Shower head is pointing towards the wall
✔
X
Toilet lid is down
✔
X
Bathroom door is open
✔
X
Lights are off
✔
X
Signature of housekeeper/cleaner