Technical Requirement Checklist - NGAS

Accounting Systems Development and Other Services
Office Government Accountancy Sector

Commission on Audit
Enhanced eNGAS and eBudget System Version 2.1.0

Government Accounting Manual (GAM) Compliant
for National Government Agencies
Technical Requirements Checklist
Please fill out this form LEGIBLY, COMPLETELY, and leave nothing blank, to facilitate the assessment.
I. AGENCY NAME
Enhanced eNGAS and eBudget System are client-server application systems that require a server and workstations.
II. Minimum SERVER Requirements (Higher specifications preferred)
Minimum Specification Agency’s Actual Configuration
Hardware
(Recommended) (Please indicate on spaces provided)
CPU: 2.0 GHz
Memory: 4 GB
Hard Disk: 500 GB
Optical Drive: DVD-R / DVD-RW
Network Card: 100 Mbps / 1000 Mbps
UPS: 500 VA
Minimum Specification Agency’s Actual Configuration

Software
(Recommended) (Please indicate on spaces provided)
Operating System: MS Windows 2008 R2 Server
Database: MS SQL 2008 R2 Server (Standard
Edition)
III. Minimum WORKSTATION Requirements (Higher specifications preferred)

Minimum Specification (Recommended) Actual Specifications of Workstations to
Hardware
be used in eNGAS / eBudget
CPU: 1.0 GHz System
Memory: 2 GB
Hard Disk: 500 GB
Network Card: 100Mbps
UPS: 500 VA
Total number of workstations:
Software Description Agency’s Present Configuration
(Please indicate on spaces provided)
Operating Windows 7 Home / Professional Edition

System:
Microsoft Excel 2003(or higher version, to
Other:
be used in importing/exporting of data)
Enhanced eNGAS and eBudget System TECHNICAL REQUIREMENTS CHECKLIST Page 1 of 5

Version 2.0
Accounting Systems Development and Other Services Office
Government Accountancy Sector
Commission on Audit
IV. Disaster Recovery Plan
Disaster Recovery Plan (DRP) is a documented processes or set of procedures to recover and protect a
business IT infrastructure in the event of a disaster (such as networking, database backup and other IT
infrastructures). It also includes non-IT related aspects such as key personnel, facilities, crisis
communication and reputation protection.
Please specify and check at least one DRP measure:
Preventive measures (keeping data backed up (RAID, Internal/External Media) or off site backup facility, installing
generators and conducting routine inspections)
Detective measures (installing fire alarms, using up-to-date antivirus software, holding employee training sessions, and
installing server and network monitoring software)
Corrective measures (keeping critical documents in the Disaster Recovery Plan or securing proper insurance policies)
None
V. Local Area Network (LAN)
Computers to be used in Enhanced eNGAS and eBudget System Version 2.1 must be interconnected to
a LAN installed with transmission control protocol/Internet protocol (TCP / IP).
With LAN Without LAN Others (Please specify): ______________________
VI. IT Personnel Function Personnel in-charge* Signature
System In charge of giving access to the Name:

Administrator: eNGAS and eBudget System Designation:
users and in keeping the latest Contact No.:
version of executable in each
workstation in case of version
upgrade.
Network In charge of maintaining the Name:

Administrator: connectivity between workstations Designation:
and servers. Contact No.:
Database
Administrator: In charge of database security, Name:
updates, backup and restoration in Designation:
case of server failure. Contact No.:
NOTE: Person in charge as System Administrator and Database Administrator should be different personnel and will not
be functional users of eNGAS and eBudget System.

Version 2.0
VII. Data
For fast assessment of the extent of the implementation, please provide the following information:
Commission on Audit
Existing Information System Description Database Used
Accounting Records/
Status Remarks
Other Data
Latest Trial Balance and FARs
Subsidiary Ledger - Inventory

Subsidiary Ledger – Property,
Plant and Equipment (PPE)
Subsidiary Ledger – Accounts
Receivable/Accounts Payable
(AR/AP)
Subsidiary Ledger – other
accounts (Please specify)
Books/Funds maintained
(Please enumerate)
List of authorized users and

Signatories (Please attached separate sheet for the list of users and signatories)
Submitted by: Name: Signature:

Agency Head / Position and/or Designation:
Authorized E-mail Address:
Representative Telephone/Fax No. Date:

Version 2.0
Commission on Audit
VIII. Evaluation/Validation of Compliance with the Technical Requirements
Findings/Observation Comments
1. Minimum Server Requirements
Passed Failed
2. Minimum Workstation Requirement

Passed Failed
3. Disaster Recovery Plan

Passed Failed
4. Network Connection (Local Area Network)

Passed Failed
5. IT Personnel
Passed Failed
6. Data Requirements
Passed Failed
IX. Recommendations
Name: Signature:
Evaluated by: Position and/or Designation:
COA, GAS, E-mail Address:
ASDOSO - TAHDS Telephone/Fax No. Date:
Note: Agencies may submit the accomplished checklist through the COA Audit Team Leader or directly to COA, GAS,
ASDOSO Technical Assistance and Help Desk Services (TAHDS) or email at [email protected],
[email protected], [email protected], or [email protected], or fax at Telefax No.
(63-02)-931-75-77, Attention TAHDS, ASDOSO, GAS
Thank You.

GovernmentREQUIREMENTS
Enhanced eNGAS and eBudget System TECHNICAL Accountancy Sector
CHECKLIST Page 4 of 5
Version 2.0 Commission on Audit
List of authorized functional users and signatories

NAME DESIGNATION OFFICE SIGNATURE
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Version 2.0

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Accounting Systems Development and Other Services

Office Government Accountancy Sector

Enhanced eNGAS and eBudget System Version 2.1.0

Minimum Specification Agency’s Actual Configuration

III. Minimum WORKSTATION Requirements (Higher specifications preferred)

Operating Windows 7 Home / Professional Edition

Enhanced eNGAS and eBudget System TECHNICAL REQUIREMENTS CHECKLIST Page 1 of 5

IV. Disaster Recovery Plan

V. Local Area Network (LAN)

With LAN Without LAN Others (Please specify): ______________________

VI. IT Personnel Function Personnel in-charge* Signature

System In charge of giving access to the Name:

Network In charge of maintaining the Name:

Enhanced eNGAS and eBudget System TECHNICAL REQUIREMENTS CHECKLIST Page 2 of 5

Existing Information System Description Database Used

Subsidiary Ledger - Inventory

List of authorized users and

Submitted by: Name: Signature:

Enhanced eNGAS and eBudget System TECHNICAL REQUIREMENTS CHECKLIST Page 3 of 5

2. Minimum Workstation Requirement

3. Disaster Recovery Plan

4. Network Connection (Local Area Network)

Accounting Systems Development and Other Services Office

List of authorized functional users and signatories

Enhanced eNGAS and eBudget System TECHNICAL REQUIREMENTS CHECKLIST Page 5 of 5

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