GOVERNMENT OF BALOCHISTAN

MECHANISM/PROCEDURE
FOR

NO OBJECTION CERTIFICATE (NOC) IN

BALOCHISTAN

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(NB: If the cluster system is activated, the cluster coordinators will vet the projects to avoid duplication, before
the application is submitted to PDMA.)

How long does it take to get an NOC?

PDMA is responsible to approve/ reject the project NOC in 21 or less days. Reasons will be provided for
rejected NOC.

For which duration is a NOC issued?

The duration varies depending on the project. Blanket NOC can be issued up to one year.

What is the process for a NOC extension?

A letter of request, briefly explaining the reason for requiring additional time and a project progress report
should be sent to PDMA. PDMA will respond to the request within 7 days. If no answer is received,

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 Frequently Asked Questions (FAQ)

How is an application made?

The applicant submits the form available in the PDMA office, including requested support documents to
PDMA.

(NB: If the cluster system is activated, the cluster coordinators will vet the projects to avoid duplication, before
the application is submitted to PDMA.)

How long does it take to get an NOC?

PDMA is responsible to approve/ reject the project NOC in 21 or less days. Reasons will be provided for
rejected NOC.

For which duration is a NOC issued?

The duration varies depending on the project. Blanket NOC can be issued up to one year.

What is the process for a NOC extension?

A letter of request, briefly explaining the reason for requiring additional time and a project progress report
should be sent to PDMA. PDMA will respond to the request within 7 days. If no answer is received, agreement
will be presumed.

Can a NOC be revoked?

Yes, if monitoring shows that implementation is not in line with the proposal and or mal-practice is identified
and not immediately resolved.

What are PDMA responsibilities after issuing an NOC?

PDMA ensures that the civilian and military authorities are aware of, respect the NOC, support and facilitate
implementation. PDMA, in liaison with line departments/ district authorities, will monitor implementation and
advise the project owner/ IP on projects.

What are IP’s responsibilities after receiving an NOC?

The IP/ project owner will coordinate at the local level with the district authorities, line departments and
relevant coordination groups. The IP will provide progress reports to the relevant authorities as set out in the
NOC.

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 Project Document/Proposal
for Implementation of Relief, Early Recovery and Reconstruction/
Rehabilitation Projects/Programs in Balochistan
Section I – Organization Contact Information Formatted Table

Name

Office Details Mail address Phone No. Fax No.

Project Office:

Provincial Office:

National/Head Office (in

Pak):

Key Staff Info:

Provincial Level, if any. National Level, if any. Commented [c1]: No district information required as in KP?
(implementing organization)
No info required for implementing partner as in KP?
Name of Person

Phone No.

Cell No.

Email address

Fax No.

Section II – Human Resource Details

Section II- (a): Details of Foreigners working in the NGO/INGO

S No. Name Copy of Address of Address in Pakistan

Passport Home Country
1

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 Section III – Project Summary

1. Project Title: _______________________________________________________________

_______________________________________________________________

2. Project Please tick (√) relevant boxes, Multiple selection possible.

relates to:
Description Area Nature of Project/Proposal
Relief Recovery Reconstruction Rehabilitation Commented [c2]: Is PDMA responsible for these or P&D? If
1. Post Conflict P&D, take it out.

2. Post disaster
3. Disaster Preparedness

4. If under plan
________________________________________________________________
give project No.

5. Cluster Please tick (√) relevant boxes, Multiple selection possible. Vetting from relevant cluster head will
under which be required;
project falls
1. Agriculture Food Security, 2. Camp Coordination and
inc. Agriculture Camp Management
3. Child Protection (Sub-cluster) 4. Community Restoration
5. Education Food Security
6. Gender (cross-cluster 7. Health
dimension)
8. Nutrition 9. Protection
10.Rule of Law & Justice (Sub- 11.Skill Development
cluster)
12. 13.
14.Shelter & Non-Food Items 14. DRR / CCA (Preparedness?)

15.15. WASH 15. Logistics

16.Emergency 16. Any Other, specify________
Telecommunications

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 8. Number and District Tehsil1 Union Council Village Village Number Commented [c3]: necessary?
Geographic namePr nameDistrict nameTehsil2 Union Number men women Formatted Table
Location & ovince Council No.
Formatted: Right: 1.25"
Beneficiaries Individuals

Please indicate the duration of the project: ________________ months approximately

10. Proposed From To

timeframe for
project: Day, Month and Year Day, Month and Year

11. Summary of Please fill in the total cost in USDs. If project is covering more than one sector please
Estimated indicate separate project costs for separate sectors.
Project cost
Description of Budget Amount in Equivalent %age to Remarks
Item USD amount (PKR in total
million)

Program cost

Operational cost

Total

13. Amount of
USD _______________________ Equivalent amount in PKR:____________________
funds confirmed

Section IV – Project Details

Project Background3:

1
Tehsil and Union Council names are compulsory and should be provided.
2
Tehsil and Union Council names are compulsory and should be provided.
3
This portion should indicate the background of the project. Rationale and importance of the proposed project intervention. It should describe the
current problem and its relationships with the target population and how it has been identified (field assessments, meetings with local authorities,
surveys, etc).

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Project Rational4::

Implementation Strategy:

Project Goal5:

________________________________________________________________________________________

________________________________________________________________________________________

Outcomes & Output6:

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

4
It should describe the current problem and its relationships with the target population and how it has been identified (field assessments, meetings
with local authorities, surveys, etc).
5
Indicate the specific objective/s of the proposed intervention
6
Provide a comprehensive description of the project components and the way they contribute to achievement of the project objectives. It should make
explicit the way the proposed intervention addresses and solve identified problems. If the project is to be executed by any partner organization, please
include the details about them.

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________________________________________________________________________________________

________________________________________________________________________________________

Coordination Mechanism7:

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

Checklist for Supporting documents: The following documents are enclosed with the project proposal.

No. Name of the Document. Documents attached

1. Covering letter from the NGO to PDMA Yes: No

2. Profile of the Organization Yes: No

3. CNIC Copy of signatory (implementing organization) Yes: No

(in case of INGO passport copy with valid visa for expat staff)

4. Documentary proof /evidence of the of source of funding Yes: No

5. Work Plan on PDMA prescribed format Yes: No

6. Logical Framework Analysis on PDMA prescribed format Yes: No

8. Application vetted by the concerned clusters/Early Recovery Working Yes: No

Group or Thematic group, as the case may be.

9. Agreement between Donor and implementing Organization Yes: No

7
Indicate government counterparts whom the organization has been coordinating with for this project; also mention the cluster/coordination meeting,
this project was discussed with NGOs or UN Agencies.

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 Annexure-2

Vetting of Project Document/Proposal

For Relief, Early Recovery and Reconstruction/Rehabilitation Projects/Programs in Balochistan
We certify that:

 The relevant cluster (or line department in case the cluster is inactive) has been coordinated
with and vets the program/project.
 The technical components of the program/project are acceptable.
 The program/project meets a known need.
 The program/project is not duplicative.

Name of Cluster Lead /line

department:_______________________________________________

Name of person signing:

__________________________________________________________

Designation:
___________________________________________________________________

Signature with stamp:

__________________________________________________________________________
___

The ______________________________________________________________________
(Name of organization) has read the Terms of Reference/ Guidelines TOR proposed for
humanitarian work and declares to abide by it.

Signature: ____________________________________________________________
Name: ____________________________________________________________
Computerized NIC No. ____________________________________________________________
Designation: ____________________________________________________________
Organization: ____________________________________________________________
Date: ____________________________________________________________

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Note: Signature at the bottom of each page is required from verifying official of organization. In case of
change in verifying person, the organization will notify PDMA.

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 Formatted: Top: 0.69"

Logical Framework Analysis

Project Title: ________________________________________

Narrative Summary Expected Results Performance Measurement Assumptions and Risks8

Goal - Objective9 Impact

Not Applicable Not Applicable

Project Purpose Outcomes10 Performance Indicator 11 Assumptions and Risks

Resources Outputs Performance Indicator Assumptions and Risks

8
Assumptions are necessary conditions that must exist for the cause-effect relationships between output and outcomes results to behave as expected, while Risk Indicators will
measure status of the assumptions identified.
9 The project objective which addresses the priority development needs of the identified beneficiaries and is achievable within the scope of project activities.
10 Medium-term developmental results benefiting an identified target population that are achievable within the timeframe of the project and are the logical consequence of

achieving a specified combination of outputs .

11 Performance indicators will provide evidence that the project has made contribution to the achievement of the stated developmental impact .

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 Annexure-4

Work plan for ___________________________________ (name of project)

(From:___________ To:____________)

ID Description of outcomes and outputs Timeline in Months Responsibility Means of

Jul Aug Sep Oc No Dec Jan Feb Mar Apr May Jun Verification (MoV)
t v
1 2 3 4 5 6 7 8 9 10 11 12
1 Outcome

1.1
1.2
1.3
1.4

1.5

1.6

1.7

1.8

1.9

1.10

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 Progress Report

Project Title: ________________________________________________ Impl. period: From: _________________

Donors Agency: ________________________________________________ To: _________________
Implementing
________________________________________________ Progress Status as of: _________________
partner(s):
Target Areas ________________________________________________

%age
Achieved
Unit of Achieved achieved Reasons for delay,
Sr. Result/Indicators Measurement
Planned (reporting
Cumulative* against
Progress To date
No. period) if any.
Target cumm.

Result 1:

1.1 Performance Indicator

1.2 Performance Indicator

Result 2:

2.1 Performance Indicator

2.2 Performance Indicator

Result 3:

3.1 Performance Indicator

3.2 Performance Indicator

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 oRs (Standing Operating Procedure) for Humanitarian Organizations
Working in Militancy/Conflict and Flood affected Areas of Balochistan

Background: The Rules for Operating in Affected Areas (ROAA) provide guidance to the humanitarian organizations to enhance their ability to access and assist
the affected population and returnees within the areas of return or affected areas in coordination with relevant authorities and in accordance with the security
protocols, local culture and traditions.

A. Compliance with Travel, Local Culture and Traditions:

i. National fFemale Staff working in rural areas: It is advised when stationing national female staff in rural areas they must be accompanied by another
female staff. Care must be exercised to balance the policy of humanitarian organizations of equal opportunity and merit based selection with local sensitivities.
ii. Respect for Women: The community in rural areas is sensitive to strangers interacting with their women. Stranger males approaching or talking to women
can have serious repercussions. Discretion is advised when approaching local women; it must be done in consultation with male s/heads of families, however
female staff can interact with the local women without the presence of males. Similarly care needs to be exercised in office working; female staff be seated
separately and a male and a female staff having one to one meeting behind closed doors be avoided as far as possible. Promiscuous relati onship is not Commented [c4]: What does this mean? Suggest to discard as
tolerated in the area and can draw violent reaction. not all organizations ahve that luxury

iii. Working Hours: Late working hours for national female staff particularly in the hours of darkness is unacceptable to local community and can invite sharp
reaction.
iv. Separate seating arrangements: Un-related males and national females sitting together are viewed unfavorably. Separate seating arrangements for male
and female staff should be made in; training workshops/seminars, official/other functions etc. Commented [c5]: Disagree with workshop requirements and
v. Dress Code: Women staff is advised to cover themselves fully by head scarf, full sleeves shirts and shalwar (trousers) up to ankles. Dress is worn loose with seating arrangements, as it's not the practice from the little I have
seen, suggest to discard.
aversion to “revealing” and tight dress. Due discretion is advised for female workers while moving in the area. Men are advis ed to wear local dress and avoid
shorts or dress which is inappropriate to local customs. Commented [c6]: Many men don't wear local dresses, so would
vi. Travel: A female sitting on the front seat in a vehicle along with the driver is viewed with displeasure. Female staff should avoid s itting on the front seat as far remove women's headscarf requirement and men's local dress.

as possible. They may occupy the front seat if more than one male colleague is accompanying as males and females sitting on the same seat are also cause of
more serious concern to the locals.
vii. For out of city/long travel, the national female employees may be allowed to be accompanied by a Mahram i.e. a close relative like father or brother etc. at
their personal expense and arrangements, if so requested by the staff concerned. The male guardians/family of the national female staff must be informed in
advance of such planned travels. Commented [c7]: This is privacy, would remove, that 's up to
viii. Workshops/Seminars requiring overnight stay of national female staff outstations are a sore point and cause of violent reaction from the community. Entire each staff member to handle their families.

humanitarian community should ensure that workshops/seminars are organized in safe areas and if the p articipation of national female employees is
unavoidable requirement ,they must be provided separate boarding and lodging and their families should consent to their participation in the event. Commented [c8]: Would suggest removing as this the free
choice of each staff member.

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B. Compliance with Security Protocols

i. Security Coordination: NGO/UN agencies are advised to maintain close liaison with District Police Officer (DPO), who will liaiseon with all heads of
intelligence agencies and Pakistan Army deployed in the area. DPO will keep NGO/ UN agencies abreast of all security developments.
ii. Security Focal person: NGO’s/UN agencies are advised to appoint security focal person at the district level.
iii. Information Sharing: Timely sharing of any valuable information including type of any threat received or suspicion should be immediately shared by and
with DPO through the organization's security focal person.
iv. Security Advisory: Police issue advisory from time to time to the security focal person. NGOs and UN agencies operating in the areas are requested to
adhere to the police advisory and plan their movements accordingly.
v. Security Plans: All NGOs and UN agencies are requested to draft security plans for their offices in the district and share a copy with DPO.
vi. Securing Office Building: All NGOs/UN agencies are advised secure their office building with security cameras, bomb blast protection securing the outer
premises, re-strengthening gates and employing private security guards for the premises.

vii. Traveling Outside District: Staff (international) who will be visiting the district for short assignments /assessments must also coordinate with Home
Department and acquire prior approval before travelling. Home Department will require personnel and vehicle details. The Home Department and provincial
government have the right to allow or not allow any of the requests for travelling in to the affected districts. The Home Department will process the travel
NOC within 7 calendar days.
viii. Travelling inside districts: All NGO/UN agencies travelling within the district should coordinate with the DPO and local security mechanisms will be
followed accordingly.

Name Duty Station Email Contact No

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