Thesis Guidelines
Thesis Guidelines
Thesis Guidelines
WHAT IS A THESIS/DISSERTATION? .
Title page
Approval sheets (1 recommending oral defense; 1 acceptance of paper)
Acknowledgments
Abstract
Table of Contents (including List of Tables and List of Figures)
CHAPTER I
INTRODUCTION
Review of Literature
Theoretical/Conceptual Framework
Statement of the Problem(s)
Hypotheses (if applicable)
Significance of the Study (for proposal, include in INTRODUCTION; for final paper,
integrate in DISCUSSION)
CHAPTER II
METHOD
Design
Setting (if applicable)
Participants
Measures
Procedure
Data Analysis (for proposal, include in METHOD; for final paper, integrate in RESULTS)
Limitations of the Study (for proposal, in METHOD; for final paper, integrate in
DISCUSSION)
CHAPTER III
RESULTS
CHAPTER IV
DISCUSSION
(note that the subsections in this chapter may be organized and integrated in flexible ways, depending on
the nature of the topic, study design, writing style, etc.)
Limitations
Implications
CHAPTER V (optional)
SUMMARY AND CONCLUSIONS
REFERENCES
APPENDIXES
SPACING
Double-space throughout the paper, including entries in tables
Double-space between entries in the Reference section; single-space within
entries
Spacing between subsections or subheadings within a chapter should at least be
double-spaced, but may be triple- or quadruple-spaced for added clarity
FONT
Use 12-size font throughout the paper, including entries in tables
Use either Times New Roman or Courier (serif typefaces) for text and Arial or Helvetica (sans serif
typefaces) for figures
MARGINS
Use a 1.25-inch margin for the left side; 1-inch for all other sides of the page (note that corner
brackets are no longer required by the Office of Graduate Services)
JUSTIFICATION
Left justify throughout the paper
INDENTATION
Paragraph indentation should be 5-7 spaces or the normal tab default
PAGINATION
ALL page numbers are placed at the upper right hand corner of each page
The first page of a new chapter is not numbered but is still counted
Lower-case Roman numerals are used for the front material, but beginning only with the
Acknowledgments (or page iv). The title and signature pages are counted but not numbered.
HEADINGS & SUBHEADINGS
Chapter titles should be boldface, uppercase, and centered on top of the page.
Format of succeeding headings and subheadings (whether italicized, upper- and lowercase, flushed
left, etc.) should conform to APA rules on levels of headings (see pp. 111-115 of the APA Manual,
5th ed.)
. ABSTRACT .
Format: Text should not exceed 120 words and is written in past tense. The first
line is not indented; the text is left justified. The heading ABSTRACT should be
bold, centered, and in uppercase.
CHAPTER I
INTRODUCTION
Content: The introductory chapter begins with the overview of the study. You should describe the
general problem area you are studying in a manner that is sufficient for an educated but non-psychologist
reader to understand. Here is where you discuss the motivation for studying the problem: What theoretical
and/or practical situations brought about this study? Of what application is the problem or what is its
significance? The goal is to describe the problem in broad strokes, justify its study, and capture the
interest of the reader.
Format: The overview of the study has no heading. This, as well as the rest of the introduction, is written
in the present tense. Sections within this chapter follow one after the other, with no page breaks in
between.
Review of Literature
Content: This section discusses the theoretical foundations of the problem. The goal
is to develop your problem conceptually and place it in the context of previous
scientific work. Thus, a conceptual integration of previous research is needed. Point
out the themes, links, gaps, and inconsistencies in the literature with the aim to
provide a clearer conceptualization of the problem. Note that it is NOT the purpose of
this section to display how much literature you have read. Avoid presenting a litany of
past studies that are conceptually disconnected from each other. This section provides
justification for your problem and hypothesis: Why study these particular variables? Why propose these
particular hypotheses? Why study the problem with this method? What differentiates your approach from
what has been previously done?
Format: Unlike the other sections in Chapter I, this section is written in the past tense. Begin this section
with a heading (bold, centered, upper- and lowercase). To enhance organization, use subheadings (refer
to pages 111-115 of the APA Manual, 5th edition, on the rules on level of headings).
Theoretical/Conceptual Framework
Content: This is the “creative” section of your work, where you define your research’s
theoretical/conceptual frame. It is different from the literature review, in that here you discuss your own
original integration of the major theories and/or frameworks that you intend to apply, which serves as the
basis of the conceptual definitions of your variables and the laws of interactions or presumed relationships
among them. The build-up of arguments from the literature review, to the theoretical/ conceptual
framework, to the research problem and hypothesis should be clear and logical.
Format: This section may or may not have a visual diagram illustrating the relationships among the
variables. Begin this section with a heading (bold, centered, upper- and lowercase).
Content: This section presents the specific research question(s). The statement of the problem should
have several characteristics: Firstly, it should be phrased in the form of a question; secondly, the question
should suggest a relationship between variables to be examined (unless the study is exploratory or
descriptive). Thirdly, the research question should imply the possibility of empirical testing.
Format: This section is written in the present tense. Begin this section with a heading (bold, centered,
upper- and lowercase).
Content: This section is necessary only if you have a particular theory/framework/premise that you are
testing. In the case of exploratory research, for example, a hypothesis is not necessary.
Format: The hypothesis statement should contain the predicted relationship among the variables. Begin
this section with a heading (bold, centered, upper- and lowercase).
Content: This section contains the theoretical and practical reasons why the research is being conducted.
It is where you justify why the study should be conducted at all.
Format: Begin this section with a heading (bold, centered, upper- and lowercase).
CHAPTER II
METHOD
Content: Like the first chapter, the method chapter begins with an
overview of the design used for the study. The research design is the plan
or structure for conducting a study, whether it is experimental, quasi-
experimental, correlational, case-study, exploratory, etc. It summarizes
the set of procedures that you will use to obtain the data to answer your
research problems (e.g., how participants were assigned to groups).
Format: The overview has no heading. The entire chapter is written in past tense, unless in a proposal,
where it is written in the future tense. Sections in this chapter follow one after the other, with no page
breaks in between.
Participants
Content: This section should include the number and relevant characteristics of the respondents, as well
as the sampling plan or design.
Format: Tables and/or figures may be used to simplify the presentation of the demographic
characteristics of the participants.Begin this section with a heading (bold, centered, upper- and
lowercase).
Content: This section is included only if the setting is of particular significance or importance; for
example, if a specific community or organization is being studied. Describe the relevant characteristics of
the setting, especially if this has bearing on the research problem, method, and results.
Format: Begin this section with a heading (bold, centered, upper- and lowercase).
Measures
Content: In this section, discuss the conceptual and operational definition (a description of how variables
will be measured or observed) of each variable. In an experiment, the measurement of the dependent
variables is described here. If using an instrument, include the source, number of items and type of scale,
scoring, reliability, and validity of the instrument. If constructing your own instrument, include the details
of the steps/procedures you took to develop the scale.
Format: Begin this section with a heading (bold, centered, upper- and lowercase).
Procedure
Content: If applicable, this section contains everything about the pretesting process, including the
sample used, a description of the materials that were pretested, and the actual conduct of the pretest
procedures. Report the relevant results of your pretest and the resulting adjustments or modifications you
made, especially in terms of how these affect or determine the final sample, instruments, and procedures
that you employed in your study.
Actual Procedure
Content: This section contains the process used when conducting the actual study and includes the step-
by-step “recipe” beginning with how the subjects were contacted all the way to how the data were
collected. In an experiment, this is where you describe how the independent variables were manipulated
and how the extraneous variables controlled. This section should also contain the ethical procedures
applied in this study, for example, informed consent, debriefing procedures, etc.
Format: Begin this section with a heading (bold, centered, upper- and lowercase). Subsections within
this section have headings that are italicized and flushed left. Depending on the complexity of the design
and/or procedures, additional subsections may be used (e.g., Apparatus and Materials; Manipulation of
the IV; etc.)
Data Analysis
(for proposal, include in METHOD; for final paper, integrate in RESULTS)
Content: This section describes the procedures on how the data are to be (or were) analyzed, be it
quantitative or qualitative data.
Format: In the proposal, begin this section with a heading (bold, centered, upper- and lowercase). In the
final paper, this is integrated in the Results chapter and has no separate subsection.
Content: This section contains the theoretical and practical boundaries of the study. It includes the
parameters of the topic, subjects and method used. In other words, it will tell the reader that it will be
studying “this” but not “that”, and in “this way” but not “that way”. It also includes the limitations as to
the kind of results the study will generate.
Format: This section is written in the present tense. Begin this section with a heading (bold, centered,
upper- and lowercase).
CHAPTER III
.
RESULTS
Content: Following the background and theoretical/conceptual framework provided in Chapter I, and the
operationalizations and procedures from Chapter II, you are now in a position to present the results of
your study in Chapter III. Here is where you present results that are relevant to the problems and
hypotheses of your study, and the statistical treatments you used to analyze the data. Avoid tangential
analyses, even if significant (if necessary, place in a separate subsection on supplemental analyses).
Always support your conclusions or claims with the relevant quantitative (statistics) or qualitative data.
As a general rule for quantitative data, descriptive (e.g., M, SD) and inferential statistics (e.g., t, F, r) are
reported, including other relevant information for evaluating effects (e.g., p, df). Reserve discussion of
implications and explanations of the results in the Discussion section. See page 10 for other guidelines in
writing this chapter.
DISCUSSION
Discuss the limitations of your study, and note internal and external validity issues in relation to the topic,
design, participants, tools, and other problems encountered in the conduct of the research. This section
may be integrated in the general discussion or placed in a separate section (depending on the nature of
your study). In the latter case, begin the section with a heading (i.e., Limitations), bold, centered, and in
upper- and lowercase.
Format: The entire discussion is written in the present tense. To enhance organization, use subheadings
(refer to pages 111-115 of the APA Manual, 5th edition, on the level of headings).
Implications
Content: What are the implications of your findings for theory, research, and application or practice?
This section discusses the key ideas that the reader can draw from the study that may be applied to similar
areas of concern. Comment on future directions in this area, including implications on how the work can
be extended or improved for both research and practice.
Format: Begin this section with a heading (bold, centered, upper- and lowercase).
CHAPTER V
Content: This chapter summarizes your most important findings and the implications and conclusions
that can be derived from them in a concise manner. Note that it is not meant to be a repetition of your
Discussion chapter. It contains the “take-home” message, so to speak, such that a reader would have an
essential grasp of what you did and what you found. Such a chapter is particularly important for lengthy
and complex manuscripts.
Format: The chapter is written in past tense. Use subsections and subheadings as necessary for clarity
and organization.
REFERENCES .
Content: This section lists all references cited in the text. If an abstract rather
than an actual journal/book is utilized, this should be cited as such. Electronic
references (e.g., Internet sources) must also be formally cited. For citation and
formatting guidelines, refer to pages 215-281 of the APA Manual, 5th edition.
APA guidelines must be strictly followed.
Format: The heading REFERENCES should be bold, all CAPS, and centered on top of the first page of
this section. References follow a hanging indent format. Single-space within entries, but double-space
between entries.
APPENDIX
Content: The appendixes section should include the instruments, and other special materials, tools, and
instructions that were used in the study. It may also contain information that may be too detailed for the
text but which some may want to refer to (e.g., complex scoring procedures; a different type of analysis).
No raw data are included here.
Format: Each appendix should be placed in its own separate page, and affixed with its own heading
(APPENDIX A; APPENDIX B, so on). Headings should be in boldface, uppercase, and centered on top
of each page.
REVIEW OF LITERATURE CHECKLIST .
Adapted from Cone, J.D. & Foster, S.L. (1999). Dissertations and theses from
start to finish: Psychology and related fields. Washington, DC: American
Psychological Association.
DISCUSSION CHECKLIST .
Source: Cone, J.D. & Foster, S.L. (1999). Dissertations and theses from start
to finish: Psychology and related fields. Washington, DC: American Psychological
Association.
The Student
formally registers or enrolls for thesis/dissertation direction
initiates appointments with thesis adviser
conceptualizes the research problem and develops its theoretical groundwork
ensures that the manuscript conforms to the structure and format prescribed by the APA,
Psychology Department, and Office of Graduate Services (OGS)
is responsible for meeting the Department and OGS deadlines for oral defenses and
submitting the final and revised copies of the manuscript
The Adviser
makes herself or himself available for advising
provides guidance, direction, and support in the conceptualization, data-collection, analysis,
and writing phases
makes the recommendation when the thesis is ready for oral defense
performs first-line editing and style reading
checks that the manuscript conforms to the structure and format prescribed by the APA,
Psychology Department, and OGS
suggests members of defense panel and style reader
The Panel Members
reviews the manuscript submitted for oral defense
may provide feedback to the adviser if the manuscript (whether in substance or format) is
deemed not ready for a defense
asks questions pertaining to the thesis topic and the written report, provides constructive
feedback to the student, and evaluates the thesis/dissertation during the defense
may provide advice on specific matters (e.g., instruments; statistical analysis) prior to the
defense
General guidelines (please refer to OGS for more specific rules and special cases)
As of the first semester, school year 2003-2004, graduate students who pass their oral defense are given a
period of ONE YEAR from the oral defense term to submit the final copies of the thesis to the Office of
Graduate Services (OGS) and the Department. (The “final copies of the thesis” refers to the final revised
copies of the manuscript, signed approval pages, OGS thesis abstract, and binding fees.) Students must
register for residency and pay the basic registration fee for the semester that they intend to submit the
final revised copies of the thesis.
Beyond this one-year period, the student will be charged with a Late Thesis/Dissertation Clearing Fee for
every semester that the manuscript is being processed by the Department. Note that the rule that allows a
maximum period (from the oral defense term) of 3 years for the master’s degree and 5 years for the
doctoral degree for the submission of the final manuscript will be strictly observed.
Note also that the student will be considered a graduate and conferred with the master’s/ doctoral degree
ONLY upon submission of the final thesis/dissertation. Likewise, the thesis title, letter grade, and credit
units will be indicated on the student’s transcript only upon submission of the final paper.
Department guidelines
For graduate students who intend to graduate within the same semester as the oral defense of their
thesis/dissertation:
The OGS sets a deadline, which is usually towards the end of the term, for submission of the
final, revised, unbound copies of the manuscript to their office. This deadline must be met in
order to be considered for graduation in that semester. This deadline is specified in the Loyola
Schools Academic Schedule, and may also be obtained from OGS, Registrar, or Department
personnel.
Graduate students who would like to defend their thesis/dissertation, but do not necessarily have
to graduate within the same term, have until the end of the semester to conduct their oral defense.
AN ORAL DEFENSE MAY BE SCHEDULED (ASSUMING THE AVAILABILITY OF THE
PANEL) UNTIL THE SATURDAY OF THE LAST WEEK OF REGULAR CLASSES,
BEFORE THE ONSET OF FINALS WEEK.
As provided by the OGS rules, the student has, henceforth, ONE YEAR to submit the final and
revised copies of the thesis/dissertation to the OGS and the Department.
SAMPLE PAGES OF THE FRONT MATERIAL
NOTES:
1. Replace “Dissertation” with “Thesis” as necessary (refer to title page and approval sheets)
4. Note that the MA thesis panel has 3, not 4 members (refer to second approval sheet). In this
case, place the name of the adviser in the last or fourth line, and the Dean’s name, centered,
on a separate line below the panel members and adviser.
5. The Appendixes follow right after the References, and is not placed in a separate page unless
the remaining space below the References is insufficient (as is the case in this sample, refer
to page viii-ix)
6. The List of Tables and the List of Figures are placed in their own separate pages (refer to
pages x-xi)
A Dissertation
Presented to
In Partial Fulfillment
Doctor of Philosophy
by
submitted by Maria Elizabeth Teresa J. Macapagal, has been examined and is recommended
______________________________________ __________________________________
MA. EMMA CONCEPCION D. LIWAG, PhD CRISTINA J. MONTIEL, PhD
Chairperson Adviser
Department of Psychology
_____________________________
JOSE M. CRUZ, SJ, PhD
Dean
School of Social Sciences
dissertation entitled:
______________________________ _____________________________________
ALMA S. DE LA CRUZ, PhD ANNA MIREN GONZALEZ-INTAL, PhD
Member Member
______________________________ ____________________________________
PATRICIA B. LICUANAN, PhD MA. ISABEL ECHANIS-MELGAR,
PhD
Member Member
_________________________________
CRISTINA J. MONTIEL, PhD
Adviser
________________________________
JOSE M. CRUZ, SJ, PhD
Dean
School of Social Sciences
Grade: Excellent
ACKNOWLEDGMENTS
I have so many people to thank who have helped me in this journey. I am grateful to my
adviser and mentor, Dr. Cristina Jayme Montiel for showing me the wonders of research. I
thank my practicum adviser, Dr. Anna Miren Gonzalez-Intal, for suggesting this interesting
topic and Dr. Patricia B. Licuanan for inspiring me to pursue my interest in gender. I also
thank my other panel members Dr. Alma de la Cruz, Dr. Allen Tan, and Dr. Isabel Melgar for
also thank the following who helped me in distributing the survey forms: Aileen Castillo,
Raymond Cosare, Mayumi Damanico, Barbara David, Peter Emata, Francis Mercado,
Kenneth Nerecina, Jocelyn Nolasco, Mira Ofreneo, Regina Reyes, and Lizabeth Sanchez. I
I am indebted to the Ateneo Faculty Development Program and Peace Psychology Funds
for the financial support. I also thank all my coteachers, friends, and students at the
Psychology Department, especially Fr. Jaime Bulatao, SJ, Susan, Annette, and Elma for the
moral and emotional support. Special thanks go to Ma’am Alma and Nitz for helping me in
style reading.
Matthew, and my parents, Arthur and Mariter Macapagal. Thank you so much for believing in
ABSTRACT
abilities of political candidates. The survey used a 2 X 3 X 2 X 2 factorial design covering 536
respondents aged 18 to 35 years old. The 12 interviews provided a more in-depth approach to
the research questions. The respondents were asked to rate a hypothetical political candidate
who was either a male or female mayor, or male or female president using a Shah scale and a
Likert-type attitude scale. Research results show that the females and respondents from the
lower social classes showed a more favorable perception of politicians. The current study has
also shown that men and women political candidates are perceived as having different traits
and governance-abilities. The interviewees reported their preference for a male mayor but said
both male and females can be good presidents. Findings also show that females and E
respondents tend to view female politicians more positively whereas the males and ABC and
D respondents believed that it is the male politician who can do a better job. The implications
of the findings for construal research, voter education, consciousness-raising, and political
TABLE OF CONTENTS
Page
LIST OF TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
LIST OF FIGURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
I. INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . 1
II. METHOD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Interviews. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
vii
Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ….. . . . . . . . . . 37
Shah Scale. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Construction of the Shah scale . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Scoring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Reliability and validity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 40
Semantic differential dimensions. . . . . . . . . . . . . . . . . . . . . . . . .. . . 40
Governance-Abilities Scale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Interview Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Pretest. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Actual Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
III. RESULTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Survey Findings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Perceived Traits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Overall Perceived Traits of Politicians . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Respondent’s Gender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Social Status of Respondent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Gender of Politician. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Position of Politician. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Interaction Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Gender of politician X gender of respondent. . . . . . . . . . . . . . . . . . 51
Gender of politician X SES of respondent X gender of respondent . 51
Summary of Results for Perceived Traits of Political Candidates . . . . . . 55
Perceived Governance-Abilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Overall Perceived Governance- Abilities Scores. . . . . . . . . . . . . . . . . . . . 56
Gender of Respondent. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
SES of Respondent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Gender of Politician. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Position of Politician. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Interaction Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Gender of politician and SES of respondent. . . . . . . . . . . . . . . . . . . 61
Respondent’s SES X position of politician. . . . . . . . . . . . . . . . . . . 65
Gender of politician X gender of respondent. . . . . . . . . . . . . . . . . . 65
SES X politician’s gender X position of politician . . . . . . . . . . . . . 65
Gender of politician X position X gender of respondent . . . . . . . . . 66
SES X politician’s gender X position of politician X
respondent’s gender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
viii
IV. DISCUSSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
REFERENCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
ix
APPENDIXES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
LIST OF TABLES
Page
2. Traits in the Final Shah Scale With Their Corresponding Mean Likeability
Scores . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
LIST OF FIGURES
Page
4. Male respondents from ABC, D, and E social classes and their perceived
traits of male and female politicians. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
1) Clears revised copy of thesis with the Thesis Department Student submits letter addressed to Dept.
Adviser , Style Reader, and Dept. Chairperson. Chairperson together with a copy of the revised
thesis. Upon approval by the Dept. Chairperson,
student pays the basic registration fee, and/or
Late Thesis/Dissertation Clearing Fee, depending
on when oral defense was passed.*
2) Clears revised copy of thesis with OGS Details:
OGS for format of front matter in general & Name of Student
details. Degree
Title of Thesis
Date of Oral Defense
Grade in the Oral Defense
Names of Thesis Adviser and
Panel Members
Details should be consistent w/ records.
3) Obtains thesis paper (optional) and copy of Registrar Thesis paper is P350 per ream of 500 sheets.
Thesis Abstract format. Note: Student must observe 1 inch margin on
all sides.
4) Prints cleared thesis on thesis paper - 1 set Thesis paper is optional.
and prepares Thesis Abstract.
5) Makes 3 photocopies. Original + 3 photocopies = 4
Orig-Library, 2-Archives, 3-Department,
(If student wants additional copies, prepare 4-Registrar (This is student's copy after
written request to be endorsed by the Registrar has prepared certification.)
Chairperson. Submit this to OGS.)
6) Prints Approval Pages (3 to 4 copies each) Signatures must be complete before
and has these signed. submitting to OGS for binding.
a. Approval Sheet for Defense signed by Adviser,
Chairperson, & Dean.(4 copies)
b. Approval Sheet for Acceptance of the
Thesis signed by the Adviser, Panel
Members, and Dean.(4 copies)
c. Approval Sheet for Style signed by the
Style Reader.(3 copies)
Procedure Office Comments/ Requirements
7) Submits the following to OGS: OGS Binding Fee as of July 2002 (using bookcloth)
a. Thesis (Orig & 3 photocopies) - about P1 per page per copy; min. charge is
b. Abstract (Orig. & 3 photocopies) P180 per copy.
c. Approval Pages (3 to 4 copies each; - add P10 per line per copy for titles exceeding
all original signed) 2 lines (inverted pyramid format)
d. Binding Fee Normal processing: 4 days to 1 week
e. Soft copy (as required by the department) Processing can take as long as 2 months or
more during peak periods e.g.March submission.
(Binding c/o Albert/Mang Badong Garcia)
8) Fills up information sheet for the graduation OGS To update contact information.
ceremony (for those who defended their thesis
from SY 2002-2003 onwards.)
9) OGS submits bound theses copies OGS
(CHED and/or Registrar, Library, Archives, Registrar
Department) Library
Archives
Department
For thesis submitted on or near the II Sem OGS (To be included in list of Candidates for
cut-off date for inclusion in the Graduation Registrar Graduation in the Programme, student must
Programme, OGS gives clearance to Registrar. submit revised thesis etc. about 2 weeks before
(Registrar submits list to VP-LS) the commencement date in March.)
10) Graduates who will need certification from Registrar One week for normal processing.
the Registrar do the following: Cashier No processing one week before and during
a. Go to Registrar's Office to get form. regular registration period. Students may
b. Fill up form and have this signed by get copies 3 weeks after regular registration
Registrar. period.
c. Clear with Accounting Office.
c. Pay P25 to Cashier.
11) Student applies for clearance and official Registrar One week for normal processing.
copies of transcript of records, certifcate of Cashier No processing one week before and during
graduation and/or diploma. Also regular registration period. Students may
obtains Student's bound copy of thesis. (for get copies 3 weeks after regular registration
those who defended their thesis after II Sem period.
SY 2001-2002) Transcript - P25/page