Protocol For Reporting Workload

PROTOCOL FOR REPORTING WORKLOAD
1. The clinical laboratory shall maintain records on work standards for three years, in a
form approved by the governing/ implementing body (Department of Health, DOLE,
etc., which set forth, for each personnel employed by the Clinical Laboratory.
a. Name and registration number of medical technologist, lab technician and other
professionals employed in the company.
b. The number of hours worked by the medical technologist each workday;
c. The number of specimens examined/processed in each section.
2. The Clinical laboratory shall maintain and make available a calendar year workload
report containing the following information for every medical technologist employed
for any period of time during that calendar year:
a. Name of medical technologist/personnel
b. Registration number
c. Number of days worked
d. Number of specimen processed/examined
3. The laboratory manager shall check the individual medical technologist monthly
workload reports and determine if adjustments are necessary.
4. The laboratory manager shall appoint medical technologist/personnel to do monthly
inventory of tests in each section as to facilitate management of workload and purchase
of supplies and reagents.
PROTOCOL FOR INVENTORY CONTROL
To be able to establish an inventory control program, the laboratory manager must
consider various factors. A system should be designed so that the laboratory can closely
monitor the condition of all supplies and reagents, know what quantities are available and be
alerted when there is need to order.
IMPLEMENTATION
1. Assign responsibility- the medical technologist on duty during Wednesday shall do the
inventory of reagents and supplies.
2. Analyze needs- There should be a list of all the tests the laboratory performs and
identify all the supplies and reagents that are needed for each test. The information
necessary for analyzing needs includes:
 Complete description of each item used;
 The package count or number of units in which item is supplied, e.g., a kit can
include 12 tests or 100 tests and pipette tips can be packaged as 100 per box,
or 1000 per box;
 Approximate usage per month (quantification)
 The priority or importance level the item has in doing the work of the
laboratory
 Length of time required to receive a delivery
 Storage space and conditions
3. Quantification -is a very important process that can help calculate how much is
required of any particular item for a given period of time, and it is an essential part of a
successful inventory management program.
Accurate quantification will:

 Ensure essential supplies will be available when needed;
 Prevent overstocking, which can lead to wastage of expensive materials
Quantification provides information for:
 Estimating annual budget requirements;

 Allowing for better planning
 Making decisions and monitoring performance of the inventory management
system
Method to be used: Consumption-based quantification
This method is based on actual consumption, so there are a number of

factors to consider. For example, to determine the actual usage, it is important to also
estimate how much wastage has occurred and how many expired or spoiled reagents
and supplies have been discarded.
4. Forms and Logs
The following information should be recorded:
 Date reagent or set of supplies are received;

 Lot numbers for all supplies, reagents, and kits;
 Pass or fail acceptance criteria;
 Date the lot number or box of supplies was put into service, or if not usable, the
date ad method of disposition.
 Name and signature of the person receiving materials;
 Expiration date;
 Quantity of the material received;
 Minimum stock that should be on hand;
 Current stock balance.
5. Continuous monitoring of inventory
 Conduct weekly physical counts of reagents and supplies in order to check the
system
 Make sure that all records relevant to inventory management are updated and
maintained.

Protocol For Reporting Workload

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Protocol For Reporting Workload

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PROTOCOL FOR REPORTING WORKLOAD

Accurate quantification will:

Quantification provides information for:

 Estimating annual budget requirements;

Method to be used: Consumption-based quantification

This method is based on actual consumption, so there are a number of

4. Forms and Logs

The following information should be recorded:

 Date reagent or set of supplies are received;

5. Continuous monitoring of inventory

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