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    The Affinity Diagram: PMP Planning Tools That You Should Know

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    Samuel Zvimba
    Affinity diagrams help organize ideas generated during brainstorming sessions by sorting them into categories. They involve writing ideas on notecards which are then sorted under relevant categories to identify patterns and relationships in the data. This facilitates creating a fishbone diagram to analyze causes and effects. Affinity diagrams are useful when dealing with large amounts of unorganized data or to generate and clarify ideas. They follow a five step process: gathering a team, identifying the purpose, sorting notecards into categories, prioritizing the information, and analyzing and presenting the results.

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    The Affinity Diagram: PMP Planning Tools That You Should Know

    Uploaded by

    Samuel Zvimba
    107 views2 pages
    Affinity diagrams help organize ideas generated during brainstorming sessions by sorting them into categories. They involve writing ideas on notecards which are then sorted under relevant categories to identify patterns and relationships in the data. This facilitates creating a fishbone diagram to analyze causes and effects. Affinity diagrams are useful when dealing with large amounts of unorganized data or to generate and clarify ideas. They follow a five step process: gathering a team, identifying the purpose, sorting notecards into categories, prioritizing the information, and analyzing and presenting the results.

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    Project Management Techniques

    Original Title

    Affinity Diagram

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    Affinity diagrams help organize ideas generated during brainstorming sessions by sorting them into categories. They involve writing ideas on notecards which are then sorted under relevant categories to identify patterns and relationships in the data. This facilitates creating a fishbone diagram to analyze causes and effects. Affinity diagrams are useful when dealing with large amounts of unorganized data or to generate and clarify ideas. They follow a five step process: gathering a team, identifying the purpose, sorting notecards into categories, prioritizing the information, and analyzing and presenting the results.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    107 views2 pages

    The Affinity Diagram: PMP Planning Tools That You Should Know

    Uploaded by

    Samuel Zvimba
    Affinity diagrams help organize ideas generated during brainstorming sessions by sorting them into categories. They involve writing ideas on notecards which are then sorted under relevant categories to identify patterns and relationships in the data. This facilitates creating a fishbone diagram to analyze causes and effects. Affinity diagrams are useful when dealing with large amounts of unorganized data or to generate and clarify ideas. They follow a five step process: gathering a team, identifying the purpose, sorting notecards into categories, prioritizing the information, and analyzing and presenting the results.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 2

    The Affinity Diagram: PMP Planning Tools

    that You Should Know

    The Seven Management and Planning Tools are Process Decision Program Charts (PDPC),
    interrelationship digraphs, tree diagrams, prioritization matrices, activity network diagrams,
    matrix diagrams, and affinity diagrams.

    Also known as KJ Diagrams, affinity diagrams were first created by Jiro Kawakita in the
    1960s. Here are some things you should know for affinity diagram PMP questions on the
    exam.

    What?
    Affinity diagrams help organize ideas during a brainstorming session. While adding
    information to the diagram, it’s important to consider the various categories that the
    information fits in to keep everything organized.

    Why?
    Some of the things that an affinity diagram helps analyze include:

     Information
     Problems/issues
     Solutions
     Opinions

    This is done by looking for patterns in the way the information is grouped. Because of this,
    the diagram also facilitates the creation of a fishbone diagram to analyze the cause and effect
    of the different variables.

    When?
    Although you shouldn’t use an affinity diagram when working with small amounts of data,
    there are various times when this diagram is more beneficial to use.

    First off, this type of diagram is useful when you have large amounts of data that isn’t sorted
    or organized yet. Also, it’s helpful when you need help generating more ideas or clarifying
    your thought process and ideas.

    Some of the questions that you could answer with the help of an affinity diagram includes:

     How can we improve employee training?


     Why has customer satisfaction declined?
     Why are consumer complaints on the rise?
     How can we improve the network reliability?

    How?
    While completing an affinity diagram, you would typically use the following 5 steps:
    1. First, gather together a team of people with different areas of expertise for a brainstorming
    session. Have these people write ideas on notecards.
    2. Then, identify the purpose for brainstorming. Generate major categories for the
    information.
    3. Next, place the notecards under the categories as appropriate.
    4. Then, prioritize the information, and put the ideas in descending order.
    5. Finally, analyze the results and present them to the client.

    As a result of being one of the Seven Management and Planning Tools, affinity diagrams are
    important to know about for the PMP exam. Use these diagrams to help you organize
    information to solve problems throughout the course of your project.

    How have you used affinity diagrams in your position as a project manager? Tell us about
    your experience and how you’re studying affinity diagram PMP topics in the comments
    below.

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