Bidding Documents: Davao City Water District

Republic of the Philippines
DAVAO CITY WATER DISTRICT

Km. 5, Jose P. Laurel Avenue, Bajada, Davao City
BIDDING DOCUMENTS
FOR THE
DESIGN AND CONSTRUCTION OF DCWD MID-RISE

OFFICE BUILDING
AT
BARANGAY MATINA, DAVAO CITY
(Based from the GPPB PBD Fourth Edition)

DESIGN AND CONSTRUCTION OF DCWD MID-RISE OFFICE BUILDING
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BIDDING DOCUMENTS
TABLE OF CONTENTS
SECTION I. INVITATION TO BID ...................................................................................................... 5

SECTION II. INSTRUCTIONS TO BIDDERS......................................................................................... 9
SECTION III. BID DATA SHEET .................................................................................................... 37
SECTION IV. GENERAL CONDITIONS OF CONTRACT ......................................................................... 45
SECTION V. SPECIAL CONDITIONS OF CONTRACT ............................................................................ 77
SECTION VI. PERFORMANCE SPECIFICATIONS AND PARAMETERS ...................................................... 83
SECTION VII. DRAWINGS .......................................................................................................... 155
SECTION VIII. BILL OF QUANTITIES ........................................................................................... 166
SECTION IX. SPECIAL PROVISIONS ............................................................................................. 172
SECTION X. MATERIALS AND WORKMANSHIP ............................................................................... 178
SECTION XI. BIDDING FORMS .................................................................................................... 184
SECTION XII. ANNEXES............................................................................................................. 226
SECTION XIII. TECHNICAL EVALUATION CRITERIA ....................................................................... 300
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BIDDING DOCUMENTS
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BIDDING DOCUMENTS
Section I. Invitation to Bid
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Telephone No. (+63) (82) 221-9400 connecting all departments
Fax (+63) (82) 226-4885
Website: http://www.davao-water.gov.ph
INVITATION TO BID
The Davao City Water District now invites interested bidders to participate in the bidding of the herein
described project as follows:
Name of Contract : DESIGN AND CONSTRUCTION OF DCWD MID-RISE OFFICE

BUILDING
Location : Along Gen. Mac-Arthur Highway, Barangay Matina, Davao City
Brief Description : The work covers the design and construction of DCWD Mid-Rise Office
Building consisting of: (1) detailed design in structural/civil, architectural,
mechanical, electrical, sanitary/plumbing, and IT requirements of the 7-
storey main building with functional roof deck, 3-storey laboratory building
and 2-storey canteen building with functional roof deck; (2) permit
processing and acquisition at concerned agencies; (3) demolition of affected
existing structures such as the covered gym/storage room, 1-storey
reinforced concrete annex building and the 2-storey reinforced concrete main
building; (4) construction of the 7-storey main building with functional roof
deck, 3-storey laboratory building and 2-storey canteen building with
functional roof deck including site development; (5) furnishing of furniture
and equipment/devices as required; (6) construction of records storage room
in DCWD Catalunan Grande property for the affected storage room including
hauling of stored files and materials); and (7) supply and furnishing of all
labor, materials, and equipment necessary for the operation, commissioning
and occupancy of the building.
Approved Budget for

the Contract (ABC) : Five Hundred Seventy Five Million Pesos Only
(PhP575, 000,000.00)
Contract Duration : 915 Calendar Days
Bidding will be conducted through open competitive bidding procedures using nondiscretionary pass/fail
criterion as specified in the Revised Implementing Rules and Regulations (IRR) of Republic Act 9184 (RA
9184), otherwise known as the “Government Procurement Reform Act”. Bids received in excess of the
Approved Budget for the Contract (ABC) shall be automatically rejected at bid opening.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least

seventy five percent (75%) interest or outstanding capital stock belonging to citizens of the Philippines.
Bidders should have completed a contract similar to the Project with a value of at least fifty percent
(50%) of the ABC; for this purpose similar project is Design and Construction of Mid-Rise
Buildings (at least 6-storey building).
Interested Bidders should have a valid license duly issued by the Philippine Contractors Accreditation
Board (PCAB). In the case of joint venture, the license must be of the joint venture, not any of its
members. The required license and registration particulars are as follows:
Classification : General Building

Category : AAA (Minimum Requirement)
Respective Size Range : Large B
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A complete set of Bidding Documents may be acquired by interested Bidders from 31 October 2014 to
04 December 2014 from the address given below and upon payment of a nonrefundable fee in the
amount of PhP75,000.00. It may also be downloaded free of charge from the website of the Davao
City Water District at www.davao-water.gov.ph, provided that bidders shall pay the fee for the
Bidding Documents not later than the submission of their bids.
The Davao City Water District will hold a Pre-Bid Conference on 19 November 2014 (9:00 AM) at
Microtel Davao, Damosa Gateway, Angliongto Road, Lanang, Davao City, which shall be open
to all interested parties.
Bids shall contain, among others, a Preliminary Conceptual Design Plans to the degree of details
as specified in the Bid Data Sheet [Clause 12.1(b)(ii.5)] of the Bidding Documents.
Opening of bids is on 04 December 2014 (9:00 AM) at Microtel Davao, Damosa Gateway,
Angliongto Road, Lanang, Davao City. Bids must be submitted to the address given below:
The BAC-B Chairperson

Davao City Water District
Km. 5, J.P. Laurel Ave., Bajada, 8000 Davao City
Telephone No. (+63) (82) 221-9400 local 234 or 246
Fax (+63) (82) 226-4885
All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated
in Instruction to Bidders (ITB) Clause 18. Bids will be opened in the presence of the bidders’
representatives. Late bids shall not be accepted.
The Davao City Water District reserves the right to accept or reject any bid, to annul the bidding
process, and to reject all bids at any time prior to contract award, without thereby incurring any
liability to the affected bidder/s.
For further information, interested bidders may inspect the Bidding Documents or inquire from the
BAC-B Secretariat (Miss Crispe C. Maniquez or Mailene D. Betinol) at the address and contact
numbers stated above from 8:00 AM – 5:00 PM, Monday to Friday.
(sgd.)
MILDRED G. AVILES
BAC-B Chairperson
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Section II. Instructions to Bidders
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TABLE OF CONTENTS
A. GENERAL ............................................................................................................................ 13
1. Scope of Bid ..............................................................................................................13
2. Source of Funds .........................................................................................................13
3. Corrupt, Fraudulent, Collusive, and Coercive Practices ..................................................13
4. Conflict of Interest .....................................................................................................14
5. Eligible Bidders ..........................................................................................................15
6. Bidder’s Responsibilities..............................................................................................17
7. Origin of GOODS and Services ....................................................................................18
8. Subcontracts..............................................................................................................18
B. CONTENTS OF BIDDING DOCUMENTS ...................................................................................... 18
9. Pre-Bid Conference.....................................................................................................18
10. Clarification and Amendment of Bidding Documents .....................................................19
C. PREPARATION OF BIDS ......................................................................................................... 19
11. Language of Bids .......................................................................................................19
12. Documents Comprising the Bid: Eligibility and Technical Components............................19
13. Documents Comprising the Bid: Financial Component...................................................22
14. Alternative Bids ..........................................................................................................23
15. Bid Prices...................................................................................................................23
16. Bid Currencies............................................................................................................24
17. Bid Validity ................................................................................................................24
18. Bid Security ...............................................................................................................24
19. Format and Signing of Bids .........................................................................................26
20. Sealing and Marking of Bids ........................................................................................27
D. SUBMISSION AND OPENING OF BIDS ...................................................................................... 28
21. Deadline for Submission of Bids ..................................................................................28
22. Late Bids ...................................................................................................................28
23. Modification and Withdrawal of Bids ............................................................................28
24. Opening and Preliminary Examination of Bids...............................................................28
E. EVALUATION AND COMPARISON OF BIDS ................................................................................ 30
25. Process to be Confidential...........................................................................................30
26. Clarification of Bids.....................................................................................................30
27. Detailed Evaluation and Comparison of Bids.................................................................30
28. Post Qualification .......................................................................................................31
29. Reservation Clause .....................................................................................................32
F. AWARD OF CONTRACT .......................................................................................................... 33
30. Contract Award ..........................................................................................................33
31. Signing of the Contract ...............................................................................................34
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TABLE OF CONTENTS
32. Performance Security .................................................................................................34
33. Notice to Proceed.......................................................................................................35
34. Protest Mechanism .....................................................................................................35
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A. General
1. Scope of Bid
1.1. The Procuring Entity as defined in the BDS, invites bids for the construction of
Works, as described in Section VI. Performance Specifications and Parameters. The
name and identification number of the Contract is provided in the BDS.
1.2. The successful bidder will be expected to complete the Works by the intended
completion date specified in SCC Clause 1.16.
2. Source of Funds
The Procuring Entity has a budget or has applied for or received funds from the Funding
Source named in the BDS, and in the amount indicated in the BDS. It intends to apply part
of the funds received for the Project, as defined in the BDS, to cover eligible payments under
the Contract for the Works.
3. Corrupt, Fraudulent, Collusive, and Coercive Practices
3.1. Unless otherwise specified in the BDS, the Procuring Entity, as well as bidders and
contractors, shall observe the highest standard of ethics during the procurement and
execution of the contract. In pursuance of this policy, the Funding Source:
(a) defines, for purposes of this provision, the terms set forth below as follows:
(i) "corrupt practice" means behavior on the part of officials in the

public or private sectors by which they improperly and unlawfully
enrich themselves, others, or induce others to do so, by misusing the
position in which they are placed, and includes the offering, giving,
receiving, or soliciting of anything of value to influence the action of
any such official in the procurement process or in contract execution;
entering, on behalf of the Procuring Entity, into any contract or
transaction manifestly and grossly disadvantageous to the same,
whether or not the public officer profited or will profit thereby, and
similar acts as provided in Republic Act 3019;
(ii) "fraudulent practice" means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the
detriment of the Procuring Entity, and includes collusive practices
among Bidders (prior to or after Bid submission) designed to
establish bid prices at artificial, non-competitive levels and to deprive
the Procuring Entity of the benefits of free and open competition;
(iii) “collusive practices” means a scheme or arrangement between two

or more bidders, with or without the knowledge of the Procuring
Entity, designed to establish bid prices at artificial, non-competitive
levels; and
(iv) “coercive practices” means harming or threatening to harm, directly

or indirectly, persons, or their property to influence their participation
in a procurement process, or affect the execution of a contract;
(v) “obstructive practice” is
(aa) deliberately destroying, falsifying, altering or concealing of

evidence material to an administrative proceedings or
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investigation or making false statements to investigators in

order to materially impede an administrative proceedings or
investigation of the Procuring Entity or any foreign
government/foreign or international financing institution into
allegations of a corrupt, fraudulent, coercive or collusive
practice; and/or threatening, harassing or intimidating any
party to prevent it from disclosing its knowledge of matters
relevant to the administrative proceedings or investigation or
from pursuing such proceedings or investigation; or
(bb) acts intended to materially impede the exercise of the

inspection and audit rights of the Procuring Entity or any
foreign government/foreign or international financing
institution herein.
(b) will reject a proposal for award if it determines that the bidder recommended
for award has engaged in corrupt or fraudulent practices in competing for the
Contract; and
(c) will declare a firm ineligible, either indefinitely or for a stated period of time,
to be awarded Contract funded by the Funding Source if it at any time
determines that the firm has engaged in corrupt or fraudulent practices in
competing or, or in executing, a Contract funded by the Funding Source.
3.2. Further, the Procuring Entity will seek to impose the maximum civil, administrative,
and/or criminal penalties available under the applicable laws on individuals and
organizations deemed to be involved in any of the practices mentioned in ITB Clause
3.1(a).
3.3. Furthermore, the Funding Source and the Procuring Entity reserve the right to inspect
and audit records and accounts of a contractor in the bidding for and performance of
a contract themselves or through independent auditors as reflected in the GCC
Clause 34.
4. Conflict of Interest
4.1. All bidders found to have conflicting interests shall be disqualified to participate in the
procurement at hand, without prejudice to the imposition of appropriate
administrative, civil, and criminal sanctions. A Bidder may be considered to have
conflicting interests with another Bidder in any of the events described in paragraphs
(a) through (c) and a general conflict of interest in any of the circumstances set out
in paragraphs (d) through (g) below:
(a) A Bidder has controlling shareholders in common with another Bidder;
(b) A Bidder receives or has received any direct or indirect subsidy from any
other Bidder;
(c) A Bidder has the same legal representative as that of another Bidder for
purposes of this Bid;
(d) A Bidder has a relationship, directly or through third parties, that puts them
in a position to have access to information about or influence on the bid of
another Bidder or influence the decisions of the Procuring Entity regarding
this bidding process. This will include a firm or an organization who lends, or
temporarily seconds, its personnel to firms or organizations which are
engaged in consulting services for the preparation related to procurement for
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or implementation of the project if the personnel would be involved in any

capacity on the same project;
(e) A Bidder submits more than one bid in this bidding process. However, this
does not limit the participation of subcontractors in more than one bid;
(f) A Bidder who participated as a consultant in the preparation of the design or

technical specifications of the goods and related services that are the subject
of the bid; or
(g) A Bidder who lends, or temporary seconds, its personnel to firms or

organizations which are engaged in consulting services for the preparation
related to procurement for or implementation of the project, if the personnel
would be involved in any capacity on the same project.
4.2. In accordance with Section 47 of the IRR of RA 9184, all Bidding Documents shall be
accompanied by a sworn affidavit of the Bidder that it is not related to the Head of
the Procuring Entity, members of the Bids and Awards Committee (BAC), members of
the Technical Working Group (TWG), members of the BAC Secretariat, the head of
the Project Management Office (PMO) or the end-user unit, and the project
consultants, by consanguinity or affinity up to the third civil degree. On the part of
the bidder, this Clause shall apply to the following persons:
(a) If the Bidder is an individual or a sole proprietorship, to the Bidder himself;
(b) If the Bidder is a partnership, to all its officers and members;
(c) If the Bidder is a corporation, to all its officers, directors, and controlling
stockholders; and
(d) If the Bidder is a joint venture (JV), the provisions of items (a), (b), or (c) of
this Clause shall correspondingly apply to each of the members of the said
JV, as may be appropriate.
Relationship of the nature described above or failure to comply with this Clause will
result in the automatic disqualification of a Bidder.
5. Eligible Bidders
5.1. Unless otherwise indicated in the BDS, the following persons shall be eligible to
participate in this Bidding:
(a) Duly licensed Filipino citizens/sole proprietorships;
(b) Partnerships duly organized under the laws of the Philippines and of which at
least seventy five percent (75%) of the interest belongs to citizens of the
Philippines;
(c) Corporations duly organized under the laws of the Philippines, and of which
at least seventy five percent (75%) of the outstanding capital stock belongs
to citizens of the Philippines;
(d) Cooperatives duly organized under the laws of the Philippines, and of which
at least seventy five percent (75%) of the interest belongs to citizens of the
Philippines; and
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(e) Persons/entities forming themselves into a JV, i.e., a group of two (2) or
more persons/entities that intend to be jointly and severally responsible or
liable for a particular contract: Provided, however, that, in accordance with
Letter of Instructions No. 630, Filipino ownership or interest of the joint
venture concerned shall be at least seventy five percent (75%): Provided,
further, that joint ventures in which Filipino ownership or interest is less than
seventy five percent (75%) may be eligible where the structures to be built
require the application of techniques and/or technologies which are not
adequately possessed by a person/entity meeting the seventy five percent
(75%) Filipino ownership requirement: Provided, finally, that in the latter
case, Filipino ownership or interest shall not be less than twenty five percent
(25%). For this purpose Filipino ownership or interest shall be based on the
contributions of each of the members of the joint venture as specified in their
JVA.
5.2. The Procuring Entity may also invite foreign bidders when provided for under any
Treaty or International or Executive Agreement as specified in the BDS.
5.3. Government Corporate Entities may be eligible to participate only if they can establish
that they (a) are legally and financially autonomous, (b) operate under commercial
law, and (c) are not dependent agencies of the GOP or the Procuring Entity.
5.4. (a) Unless otherwise provided in the BDS, the Bidder must have an experience of
having completed at least one (1) contract that is similar to the Contract to be
bid, and whose value, adjusted to current prices using the NSO consumer price
indices, must be at least fifty percent (50%) of the ABC to be bid: Provied,
however, that Contractors under Small A and Small B categories without similar
experience on the contract is not more than fifty percent (50%) of the Allowable
Range of Contract Cost (ARCC) of their registration based on the guidelines as
prescribed by the PCAB.
(b) For Foreign-funded Procurement, the GOP and the foreign government/foreign or
international financing institution may agree on another track record
requirement, as specified in the BDS.
Moreover, a contract shall be considered “similar” to the contract to be bid if it has

the same major categories of work as described in the BDS.
5.5. The Bidder must submit a computation of its Net Financial Contracting Capacity
(NFCC), which must be at least equal to be ABC to be bid, calculated as follows:
NFCC = [(Current assets minus current liabilities) (K)] minus the value of all
outstanding or uncompleted portions of the projects under ongoing contracts,
including awarded contracts yet to be started coinciding with the contract for this
Project.
Where:
K = 10 for a contract duration of one year or less, 15 for a contract duration of

more than one year up to two years, and 20 for a contract duration of more than
two years.
The values of the bidder’s current assets and current liabilities shall be based on the
data submitted to the BIR, through its Electronic Filing and Payment System (EFPS).
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6. Bidder’s Responsibilities
6.1. The Bidder or its duly authorized representative shall submit a sworn statement in
the form prescribed in Section XI. Bidding Forms as required in ITB Clause
12.1(b)(iii).
6.2. The Bidder is responsible for the following:
(a) Having taken steps to carefully examine all of the Bidding Documents;
(b) Having acknowledged all conditions, local or otherwise, affecting the
implementation of the contract;
(c) Having made an estimate of the facilities available and needed for the
contract to be bid, if any;
(d) Having complied with its responsibility to inquire or secure Supplemental/Bid
Bulletin/s as provided under ITB Clause 10.3.
(e) Ensuring that it is not “blacklisted” or barred from bidding by the GOP or any
of its agencies, offices, corporations, or LGUs, including foreign
government/foreign or international financing institution whose blacklisting
rules have been recognized by the GPPB;
(f) Ensuring that each of the documents submitted in satisfaction of the bidding
requirements is an authentic copy of the original, complete, and all
statements and information provided therein are true and correct;
(g) Authorizing the Head of the Procuring Entity or its duly authorized
representative/s to verify all the documents submitted;
(h) Ensuring that the signatory is the duly authorized representative of the
Bidder, and granted full power and authority to do, execute and perform any
and all acts necessary and/or to represent the Bidder in the bidding, with the
duly notarized Secretary’s Certificate attesting to such fact, if the Bidder is a
corporation, partnership, cooperative, or joint venture;
(i) Complying with the disclosure provision under Section 47 of the Act in
relation to other provisions of Republic Act 3019; and
(j) Complying with existing labor laws and standards, if applicable.
Failure to observe any of the above responsibilities shall be at the risk of the Bidder
concerned.
6.3. The Bidder, by the act of submitting its bid, shall be deemed to have inspected the
site, determined the general characteristics of the contract works and the conditions
for this Project and examine all instructions, forms, terms, and project requirements
in the Bidding Documents.
6.4. It shall be the sole responsibility of the prospective bidder to determine and to satisfy
itself by such means as it considers necessary or desirable as to all matters pertaining
to this Project, including: (a) the location and the nature of the contract, project, or
work; (b) climatic conditions; (c) transportation facilities; (c) nature and condition of
the terrain, geological conditions at the site communication facilities, requirements,
location and availability of construction aggregates and other materials, labor, water,
electric power and access roads; and (d) other factors that may affect the cost,
duration and execution or implementation of the contract, project, or work.
6.5. The Procuring Entity shall not assume any responsibility regarding erroneous
interpretations or conclusions by the prospective or eligible bidder out of the data
furnished by the procuring entity.
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6.6. Before submitting their bids, the Bidders are deemed to have become familiar with all
existing laws, decrees, ordinances, acts and regulations of the Philippines which may
affect the contract in any way.
6.7. The Bidder shall bear all costs associated with the preparation and submission of his
bid, and the Procuring Entity will in no case be responsible or liable for those costs,
regardless of the conduct or outcome of the bidding process.
6.8. Bidders should note that the Procuring Entity will only accept bids only from those
that have paid the nonrefundable fee for the Bidding Documents at the office
indicated in the Invitation to Bid.
7. Origin of GOODS and Services
There is no restriction on the origin of Goods, or Contracting of Works or Services other than
those prohibited by a decision of the United Nations Security Council taken under Chapter VII
of the Charter of the United Nations.
8. Subcontracts
8.1. Unless otherwise specified in the BDS, the Bidder may subcontract portions of the
Works to an extent as may be approved by the Procuring Entity and stated in the
BDS. However, subcontracting of any portion shall not relieve the Bidder from any
liability or obligation that may arise from the contract for this Project.
8.2. Subcontractors must submit the documentary requirements under ITB Clause 12 and
comply with the eligibility criteria specified in the BDS. In the event that any
subcontractor is found by the Procuring Entity to be ineligible, the subcontracting of
such portion of the Works shall be disallowed.
8.3. The Bidder may identify the subcontractor to whom a portion of the Works will be
subcontracted at any stage of the bidding process or during contract implementation.
If the Bidder opts to disclose the name of the subcontractor during bid submission,
the Bidder shall include the required documents as part of the technical component
of its bid.
B. Contents of Bidding Documents
9. Pre-Bid Conference
9.1. (a) If so specified in the BDS, a pre-bid conference shall be held at the venue and
on the date indicated therein, to clarify and address the Bidders’ questions on the
technical and financial components of this Project.
(b) The pre-bid conference shall be held at least twelve (12) calendar days before the
deadline for the submission of and receipt of bids. If the Procuring Entity
determines that, by reason of the method, nature, or complexity of the contract
to be bid, or when international participation will be more advantageous to the
GOP, a longer period for the preparation of bids is necessary, the pre-bid
conference shall be held at least thirty (30) calendar days before the deadline for
the submission and receipt of bids, as specified in the BDS.
9.2. Bidders are encouraged to attend the pre-bid conference to ensure that they fully
understand the Procuring Entity’s requirements. Non-attendance of the Bidder will in
no way prejudice its bid; however, the Bidder is expected to know the changes
and/or amendments to the Bidding Documents as recorded in the minutes of the pre-
bid conference and the Supplemental/Bid Bulletin.
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9.3. Any statement made at the pre-bid conference shall not modify the terms of the
bidding documents unless such statement is specifically identified in writing as an
amendment thereto and issued as a Supplemental/Bid Bulletin.
10. Clarification and Amendment of Bidding Documents
10.1. Bidders who have purchased the Bidding Documents may request for clarification(s)
on any part of the Bidding Documents or for an interpretation. Such a request must
be in writing and submitted to the Procuring Entity at the address indicated in the
BDS at least ten (10) calendar days before the deadline set for the submission and
receipt of Bids.
10.2. Supplemental/Bid Bulletins may be issued upon the Procuring Entity’s initiative for
purposes of clarifying or modifying any provision of the Bidding Documents not later
than seven (7) calendar days before the deadline for the submission and receipt of
Bids. Any modification to the Bidding Documents shall be identified as an
amendment.
10.3. Any Supplemental/Bid Bulletin issued by the BAC shall also be posted on the
Philippine Government Electronic Procurement System (PhilGEPS) and the website of
the Procuring Entity concerned, if available. Unless, otherwise provided in the BDS, it
shall be the responsibility of all Bidders who secure the Bidding Documents to inquire
and secure Supplemental/Bid Bulletins that may be issued by the BAC. However,
bidders who have submitted bids before the issuance of the Supplemental/Bid
Bulletin must be informed and allowed to modify or withdraw their bids in accordance
with ITB Clause 23.
C. Preparation of Bids
11. Language of Bids
The Bid, as well as all correspondence and documents relating to the Bid exchanged by the
Bidder and the Procuring Entity, shall be written in English. Supporting documents and
printed literature furnished by the Bidder may be in another language provided they are
accompanied by an accurate translation in English certified by the appropriate embassy or
consulate in the Philippines, in which case the English translation shall govern, for purposes
of interpretation of the Bid.
12. Documents Comprising the Bid: Eligibility and Technical Components
12.1. Unless otherwise indicated in the BDS, the first envelope shall contain the following
eligibility and technical documents:
(a) Eligibility Documents –
Class "A" Documents:
(i) Registration certificate from the Securities and Exchange Commission

(SEC), Department of Trade and Industry (DTI) for sole
proprietorship, or Cooperative Development Authority (CDA) for
cooperatives, or any proof of such registration as stated in the BDS;
(ii) Mayor’s permit issued by the city or municipality where the principal
place of business of the prospective bidder is located;
(iii) Statement of all its ongoing and completed government and private
contracts within ten (10) years from the submission of bids, including
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contracts awarded but not yet started, if any. The statement shall
include, for each contract, the following:
(iii.1) name of the contract;
(iii.2) date of the contract;
(iii.3) contract duration;
(iii.4) owner’s name and address;
(iii.5) nature of work;
(iii.6) contractor’s role (whether sole contractor, subcontractor, or

partner in a JV) and percentage of participation;
(iii.7) total contract value at award;
(iii.8) date of completion or estimated completion time;
(iii.9) total contract value at completion, if applicable;
(iii.10) percentages of planned and actual accomplishments, if

applicable;
(iii.11) value of outstanding works, if applicable;
(iii.12) the statement shall be supported by the notices of award

and/or notices to proceed issued by the owners; and
(iii.13) the statement shall be supported by the Owner’s Certificate

of Final Acceptance; or the Certificate of Completion and,
whenever applicable, the Constructors Performance
Evaluation System (CPES) Final Rating, which must be
satisfactory;
(iv) Unless otherwise provided in the BDS, valid Philippine Contractors

Accreditation Board (PCAB) license and registration for the type and
cost of the contract for this Project;
(v) Audited financial statements, showing, among others, the

prospective total and current assets and liabilities, stamped
“received” by the BIR or its duly accredited and authorized
institutions, for the preceding calendar year which should not be
earlier than two (2) years from the date of bid submission;
(vi) NFCC computation in accordance with ITB Clause 5.5; and
(vii) Tax clearance per Executive Order 398, Series of 2005, as finally
reviewed and approved by the BIR.
Class "B" Document:
(viii) If applicable, valid Joint Venture Agreement (JVA) or, in lieu thereof,
duly notarized statements from all the potential joint venture
partners stating that they will enter into and abide by the provisions
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of the JVA in the instance that the bid is successful shall be included
in the bid.
(b) Technical Documents –
(i) Bid security in accordance with ITB Clause 18. If the Procuring Entity
requires the bidders to submit bid security in the form of:
(i.1) a bank draft/guarantee or an irrevocable letter of credit

issued by a foreign bank, it shall be accompanied by a
confirmation from a Universal or Commercial Bank; or
(i.2) a surety bond accompanied by a certification coming from an

authorized Insurance Commission that a surety or insurance
company is authorized to issue such instrument;
(ii) Project Requirements, which shall include the following:
(ii.1) Organizational chart for the contract to be bid;
(ii.2) List of design and construction key personnel to be

assigned to the contract to be bid, with their complete
qualification and experience data supported by Valid licenses
issued by the Professional Regulatory Commission (PRC) for
design professionals in accordance with the provisions of the
IRR-RA 9184 (refer to Bid Data Sheet);
(ii.3) List of contractor’s construction personnel (viz, Foreman,

Construction Safety and Health Officer, skilled worker), to be
assigned to the contract to be bid, with their complete
qualification and experience data (refer to Bid Data Sheet);
(ii.4) List of contractor’s equipment units, which are owned,

leased, and/or under purchase agreements, supported by
certification of availability of equipment from the equipment
lessor/vendor for the duration of the project (refer to Bid
Data Sheet);
(ii.5) Preliminary Conceptual Design Plans in accordance with the

degree of details specified by the procuring entity (refer to
Bid Data Sheet);
(ii.6) Design and construction methods ( in narrative form);
(ii.7) Value engineering analysis of design and construction

method;
(iii) Sworn statement in accordance with Section 25.2(b)(iv) of the IRR of

RA 9184 and using the form prescribed in Section XI. Bidding Forms;
(iv) Relevant statements of all on-going, completed, awarded but not yet
started design/design and build related contracts, curriculum vitae of
key staff, partners or principal officers.
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12.2. Eligibility Criteria
a) The eligibility of design and build contractors shall be based on the legal,
technical and financial requirements abovementioned. In the technical
requirements, the design and build contractor (as solo or in joint
venture/consortia) should be able to comply with the experience requirement
under the IRR of R.A. 9184, where one of the parties (in a joint
venture/consortia) should have at least one similar project, both in design
and construction, with at least 50% of the cost of the ABC.
b) If the bidder has no experience in design and build projects on its own it may
enter into partnerships or joint venture with design or engineering firms for
the design portion of the contract.
c) The relevant provisions under Section 23.5.2.1 (Procurement of

Infrastructure Projects) of the IRR of R.A. 9184 on eligibility requirements
shall be observed, with the following exceptions: Joint ventures/consortia
among Filipino contractors and consultants or among Filipino contractors and
foreign consultants shall be allowed subject to pertinent laws and the
relevant provisions of the IRR of R.A. 9184. The joint venture/consortia shall
be jointly and severally responsible for the obligations and the civil liabilities
arising from the design and build contract: Provided, however, That Filipino
ownership or interest thereof shall be at least seventy five percent (75%):
Provided further, That joint ventures/consortia in which Filipino ownership or
interest is less than seventy-five percent (75%) may be eligible where the
structures to be built require the application of techniques and/or
technologies which are not adequately possessed by Filipinos and that
Filipino ownership or interest shall not be less than twenty-five percent
(25%): Provided, finally, that when the design services in which the joint
venture wishes to engage involve the practice of professions regulated by
law, all those who will actually perform the services shall be Filipino citizens
and registered professionals authorized by the appropriate regulatory body to
practice those professions and allied professions and where foreign designers
are required, the foreign designer must be authorized by the appropriate
Philippine Government professional regulatory body to engage in the practice
of those professions and allied professions.
13. Documents Comprising the Bid: Financial Component
13.1. Unless otherwise stated in the BDS, the financial component of the bid shall contain
the following:
(a) Financial Bid Form in accordance with the form prescribed in Section XI.
Bidding Forms; and
(b) Lump sum bid prices, which shall include the detailed engineering cost, in the
prescribed Bill of Quantities;
(c) Detailed estimates including a summary sheet indicating the unit prices of
construction materials, labor rates and equipment rentals used in coming up
with the bid; and
(d) Cash flow by quarter and payments schedule.
(e) Any other document related to the financial component of the bid as stated
in the BDS.
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13.2. (a) Unless indicated in the BDS, all Bids that exceed the ABC shall not be
accepted.
(b) Unless otherwise indicated in the BDS, for foreign-funded procurement, a

ceiling may be applied to bid prices provided the following conditions are
met:
(i) Bidding Documents are obtainable free of charge on a freely accessible

website. If payment of Bidding Documents is required by the procuring
entity, payment could be made upon the submission of bids.
(ii) The procuring entity has procedures in place to ensure that the ABC is
based on recent estimates made by the engineer or the responsible
unit of the procuring entity and that the estimates are based on
adequate detailed engineering (in the case of works) and reflect the
quality, supervision and risk and inflationary factors, as well as
prevailing market prices, associated with the types of works or goods
to be procured.
(iii) The procuring entity has trained cost estimators on estimating prices
and analyzing bid variances. In the case of infrastructure projects, the
procuring entity must also have trained quantity surveyors.
(iv) The procuring entity has established a system to monitor and report bid
prices relative to ABC and engineer’s/procuring entity’s estimate.
(v) The procuring entity has established a monitoring and evaluation system
for contract implementation to provide a feedback on actual total costs
of goods and works.
14. Alternative Bids
14.1. Alternative Bids shall be rejected. For this purpose, alternative bid is an offer made
by a Bidder in addition or as a substitute to its original bid which may be included as
part of its original bid or submitted separately therewith for purposes of bidding. A
bid with options is considered an alternative bid regardless of whether said bid
proposal is contained in a single envelope or submitted in two (2) or more separate
bid envelopes.
14.2. Bidders shall submit offers that comply with the requirements of the Bidding
Documents, including the basic technical design as indicated in the drawings and
specifications. Unless there is a value engineering clause in the BDS, alternative bids
shall not be accepted.
14.3. Each Bidder shall submit only one Bid, either individually or as a partner in a JV. A
Bidder who submits or participates in more than one bid (other than as a
subcontractor if a subcontractor is permitted to participate in more than one bid) will
cause all the proposals with the Bidder’s participation to be disqualified. This shall be
without prejudice to any applicable criminal, civil and administrative penalties that
may be imposed upon the persons and entities concerned.
15. Bid Prices
15.1. The contract shall be for the whole Works, as described in ITB Clause 1.1, based on
the priced Bill of Quantities submitted by the Bidder.
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15.2. The Bidder shall fill in rates and prices for all items of the Works described in the Bill
of Quantities. Bids not addressing or providing all of the required items in the
Bidding Documents including, where applicable, bill of quantities, shall be considered
non-responsive and, thus, automatically disqualified. In this regard, where a required
item is provided, but no price is indicated, the same shall be considered as non-
responsive, but specifying a "0" (zero) for the said item would mean that it is being
offered for free to the Government.
15.3. All duties, taxes, and other levies payable by the Contractor under the Contract, or
for any other cause, prior to the deadline for submission of bids, shall be included in
the rates, prices, and total bid price submitted by the Bidder.
15.4. All bid prices for the given scope of work in the contract as awarded shall be
considered as fixed prices, and therefore not subject to price escalation during
contract implementation, except under extraordinary circumstances as specified in
GCC Clause 48. Price escalation may be allowed in extraordinary circumstances as
may be determined by the National Economic and Development Authority in
accordance with the Civil Code of the Philippines, and upon the recommendation of
the Procuring Entity. Furthermore, in cases where the cost of the awarded contract is
affected by any applicable new laws, ordinances, regulations, or other acts of the
GOP, promulgated after the date of bid opening, a contract price adjustment shall be
made or appropriate relief shall be applied on a no loss-no gain basis.
16. Bid Currencies
16.1. All bid prices shall be quoted in Philippine Pesos unless otherwise provided in the
BDS. However, for purposes of bid evaluation, bids denominated in foreign
currencies shall be converted to Philippine currency based on the exchange rate
prevailing on the day of the Bid opening.
16.2. If so allowed in accordance with ITB Clause 16.1, the Procuring Entity for purposes
of bid evaluation and comparing the bid prices will convert the amounts in various
currencies in which the bid price is expressed to Philippine Pesos at the exchange
rate as published in the BSP reference rate bulletin on the day of the bid opening.
16.3. Unless otherwise specified in the BDS, payment of the contract price shall be made
in Philippine Pesos.
17. Bid Validity
17.1. Bids shall remain valid for the period specified in the BDS which shall not exceed one
hundred twenty (120) calendar days from the date of the opening of bids.
17.2. In exceptional circumstances, prior to the expiration of the bid validity period, the
Procuring Entity may request Bidders to extend the period of validity of their bids.
The request and the responses shall be made in writing. The bid security described in
ITB Clause 18 should also be extended corresponding to the extension of the bid
validity period at the least. A Bidder may refuse the request without forfeiting its bid
security, but his bid shall no longer be considered for further evaluation and award. A
Bidder granting the request shall not be required or permitted to modify its bid.
18. Bid Security
18.1. The procuring entity shall prescribe in the BDS the acceptable forms of bid security
that bidders may opt to use, which shall include the Bid Securing Declaration and
at least one (1) other form, the amount of which shall be equal to a percentage
of the ABC in accordance with the following schedule:
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Amount of Bid Security

Form of Bid Security
(Equal to Percentage of the ABC)
(a) Cash or cashier’s/manager’s check
issued by a Universal or Commercial
Bank.
(b) Bank draft/guarantee or irrevocable
letter of credit issued by a Universal or
Two percent (2%)
Commercial Bank: Provided, however,
that it shall be confirmed or
authenticated by a Universal or
Commercial Bank, if issued by a foreign
bank.
(c) Surety bond callable upon demand
issued by a surety or insurance company
duly certified by the Insurance Five percent (5%)
Commission as authorized to issue such
security; and/or
(d) Any combination of items (a) to (c) Proportionate to share of form
above. with respect to total amount of
security
For biddings conducted by local government units, the procuring entity may also
require bidders to submit bid securities in the form of cashier’s/manager’s check,
bank draft/guarantee, or irrevocable letter of credit from other banks certified by the
BSP as authorized to issue such financial statement.
The Bid Securing Declaration mentioned above is an undertaking which states,

among others, that the bidder shall enter into contract with the procuring entity and
furnish the performance security required under ITB Clause 32.2, from receipt of the
Notice of Award, and committing to pay the corresponding fine, and be suspended
for a period of time from being qualified to participate in any government
procurement activity in the event it violates any of the conditions stated therein as
provided in the guidelines issued by the GPPB.
18.2. The bid security should be valid for the period specified in the BDS. Any bid not
accompanied by an acceptable bid security shall be rejected by the Procuring Entity
as non-responsive.
18.3. No bid securities shall be returned to bidders after the opening of bids and before
contract signing, except to those that failed or declared as post-disqualified, upon
submission of a written waiver of their right to file a motion for reconsideration
and/or protest. Without prejudice on its forfeiture, Bid Securities shall be returned
only after the bidder with the Lowest Calculated Responsive Bid has signed the
contract and furnished the Performance Security, but in no case later than the
expiration of the Bid Security validity period indicated in ITB Clause 18.2.
18.4. Upon signing and execution of the contract, pursuant to ITB Clause 31, and the
posting of the performance security, pursuant to ITB Clause 32, the successful
Bidder’s Bid security will be discharged, but in no case later than the Bid security
validity period as indicated in ITB Clause 18.2.
18.5. The bid security may be forfeited:
(a) if a Bidder:
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(i) withdraws its bid during the period of bid validity specified in ITB
Clause 17;
(ii) does not accept the correction of errors pursuant to ITB Clause
27.3(b);
(iii) fails to submit the requirements within the prescribed period, or a

finding against their veracity, as stated in ITB Clause 28.2;
(iv) submission of eligibility requirements containing false information or

falsified documents;
(v) submission of bids that contain false information or falsified

documents, or the concealment of such information in the bids in
order to influence the outcome of eligibility screening or any other
stage of the public bidding;
(vi) allowing the use of one’s name, or using the name of another for
purposes of public bidding;
(vii) withdrawal of a bid, or refusal to accept an award, or enter into

contract with the Government without justifiable cause, after the
Bidder had been adjudged as having submitted the Lowest
Calculated and Responsive Bid;
(viii) refusal or failure to post the required performance security within the
prescribed time;
(ix) refusal to clarify or validate in writing its bid during post-qualification

within a period of seven (7) calendar days from receipt of the
request for clarification;
(x) any documented attempt by a bidder to unduly influence the

outcome of the bidding in his favor;
(xi) failure of the potential joint venture partners to enter into the joint
venture after the bid is declared successful; or
(xii) all other acts that tend to defeat the purpose of the competitive
bidding, such as habitually withdrawing from bidding, submitting late
Bids or patently insufficient bid, for at least three (3) times within a
year, except for valid reasons.
(b) if the successful Bidder:
(i) fails to sign the contract in accordance with ITB Clause 31;
(ii) fails to furnish performance security in accordance with ITB Clause

32.
19. Format and Signing of Bids
19.1. Bidders shall submit their bids through their duly authorized representative using the
appropriate forms provided in Section XI. Bidding Forms on or before the deadline
specified in the ITB Clause 21 in two (2) separate sealed bid envelopes, and which
shall be submitted simultaneously. The first shall contain the technical component of
26
the bid, including the eligibility requirements under ITB Clause 12.1, and the second
shall contain the financial component of the bid.
19.2. Forms as mentioned in ITB Clause 19.1 must be completed without any alterations to
their format, and no substitute form shall be accepted. All blank spaces shall be filled
in with the information requested.
19.3. The Bidder shall prepare an original of the first and second envelopes as described in
ITB Clauses 12 and 13. In addition, the Bidder shall submit copies of the first and
second envelopes. In the event of any discrepancy between the original and the
copies, the original shall prevail.
19.4. The bid, except for unamended printed literature, shall be signed, and each and
every page thereof shall be initialed, by the duly authorized representative/s of the
Bidder.
19.5. Any interlineations, erasures, or overwriting shall be valid only if they are signed or
initialed by the duly authorized representative/s of the Bidder.
20. Sealing and Marking of Bids
20.1. Bidders shall enclose their original eligibility and technical documents described in
ITB Clause 12, in one sealed envelope marked “ORIGINAL - TECHNICAL
COMPONENT”, and the original of their financial component in another sealed
envelope marked “ORIGINAL - FINANCIAL COMPONENT”, sealing them all in an outer
envelope marked “ORIGINAL BID”.
20.2. Each copy of the first and second envelopes shall be similarly sealed duly marking the
inner envelopes as “COPY NO. ___ - TECHNICAL COMPONENT” and “COPY NO. ___ –
FINANCIAL COMPONENT” and the outer envelope as “COPY NO. ___”, respectively.
These envelopes containing the original and the copies shall then be enclosed in one
single envelope.
20.3. The original and the number of copies of the Bid as indicated in the BDS shall be
typed or written in indelible ink and shall be signed by the bidder or its duly
authorized representative/s.
20.4. All envelopes shall:
(a) contain the name of the contract to be bid in capital letters;
(b) bear the name and address of the Bidder in capital letters;
(c) be addressed to the Procuring Entity’s BAC identified in ITB Clause 10.1;
(d) bear the specific identification of this bidding process indicated in the
Invitation to Bid; and
(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening
of bids, in accordance with ITB Clause 21.
20.5. If bids are not sealed and marked as required, the Procuring Entity will assume no
responsibility for the misplacement or premature opening of the bid.
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D. Submission and Opening of Bids
21. Deadline for Submission of Bids
Bids must be received by the Procuring Entity’s BAC at the address and on or before the date
and time indicated in the BDS.
22. Late Bids
Any bid submitted after the deadline for submission and receipt of bids prescribed by the
Procuring Entity, pursuant to ITB Clause 21, shall be declared “Late” and shall not be
accepted by the Procuring Entity.
23. Modification and Withdrawal of Bids
23.1. The Bidder may modify its bid after it has been submitted; provided that the
modification is received by the Procuring Entity prior to the deadline prescribed for
submission and receipt of bids. The Bidder shall not be allowed to retrieve its original
bid, but shall be allowed to submit another bid equally sealed, properly identified,
linked to its original bid marked as “TECHNICAL MODIFICATION” or “FINANCIAL
MODIFICATION” and stamped “received” by the BAC. Bid modifications received after
the applicable deadline shall not be considered and shall be returned to the Bidder
unopened.
23.2. A Bidder may, through a letter of withdrawal, withdraw its bid after it has been
submitted, for valid and justifiable reason; provided that the letter of withdrawal is
received by the Procuring Entity prior to the deadline prescribed for submission and
receipt of bids.
23.3. Bids requested to be withdrawn in accordance with ITB Clause 23.1 shall be returned
unopened to the Bidders. A Bidder may also express its intention not to participate in
the bidding through a letter which should reach and be stamped by the BAC before
the deadline for submission and receipt of bids. A Bidder that withdraws its bid shall
not be permitted to submit another bid, directly or indirectly, for the same contract.
23.4. No bid may be modified after the deadline for submission of bids. No bid may be
withdrawn in the interval between the deadline for submission of bids and the
expiration of the period of bid validity specified by the Bidder on the Financial Bid
Form. Withdrawal of a bid during this interval shall result in the forfeiture of the
Bidder’s bid security, pursuant to ITB Clause 18.5, and the imposition of
administrative, civil, and criminal sanctions as prescribed by RA 9184 and its IRR.
24. Opening and Preliminary Examination of Bids
24.1. The BAC shall open the first bid envelopes of Bidders in public as specified in the
BDS to determine each Bidder’s compliance with the documents prescribed in ITB
Clause 12. For this purpose, the BAC shall check the submitted documents of each
bidder against a checklist of required documents to ascertain if they are all present,
using a non-discretionary “pass/fail” criterion. If a bidder submits the required
document, it shall be rated “passed” for that particular requirement. In this regard,
bids that fail to include any requirement or are incomplete or patently insufficient
shall be considered as “failed”. Otherwise, the BAC shall rate the said first bid
envelope as “passed”.
(a) For the detailed evaluation of the design and build proposals a two step
procedure shall be adopted by the BAC, which may be undertaken with the
assistance of the DBC
28
First-Step Procedure:
i. The first step of the evaluation shall involve the review of the
preliminary conceptual designs and track record submitted by the
contractor as indicated in the bid documents using a nondiscretionary
“pass/fail” criteria that involve compliance with the following
requirements:
a. Adherence of preliminary design plans to the required

performance specifications and parameters and degree of
details;
b. Concept of approach and methodology for detailed engineering,

design and construction with emphasis on the clarity, feasibility,
innovativeness and comprehensiveness of the plan approach,
and the quality of interpretation of project problems, risks, and
suggested solutions;
c. Quality of personnel to be assigned to the project which covers

suitability of key staff to perform the duties of the particular
assignments and general qualifications and competence including
education and training of the key staff;
ii. For complex or unique undertakings, such as those involving highly

specialized or advanced engineering technology, eligible bidders may
be required, at the option of the agency concerned, to make an oral
presentation within fifteen (15) calendar days after the deadline for
submission of technical proposals.
Second-Step Procedure:
Only those bids that passed the above criteria shall be subjected to the
second step of evaluation.
The BAC shall open the financial proposal of each “passed” bidder and shall
obtain the correct calculated prices. The financial bids as so calculated shall
be ranked, in ascending order, from lowest to highest. The bid with the
lowest price shall be identified as the Lowest Calculated Bid (LCB).
24.2. Unless otherwise specified in the BDS, immediately after determining compliance with
the requirements in the first envelope, the BAC shall forthwith open the second bid
envelope of each remaining eligible bidder whose first bid envelope was rated
“passed”. The second envelope of each complying bidder shall be opened within the
same day. In case one or more of the requirements in the second envelope of a
particular bid is missing, incomplete or patently insufficient, and/or if the submitted
total bid price exceeds the ABC unless otherwise provided in ITB Clause 13.1(e), the
BAC shall rate the bid concerned as “failed”. Only bids that are determined to contain
all the bid requirements for both components shall be rated “passed” and shall
immediately be considered for evaluation and comparison.
24.3. Letters of withdrawal shall be read out and recorded during bid opening, and the
envelope containing the corresponding withdrawn bid shall be returned to the Bidder
unopened. If the withdrawing Bidder’s representative is in attendance, the original
bid and all copies thereof shall be returned to the representative during the bid
opening. If the representative is not in attendance, the Bid shall be returned
29
unopened by registered mail. The Bidder may withdraw its bid prior to the deadline
for the submission and receipt of bids, provided that the corresponding letter of
withdrawal contains a valid authorization requesting for such withdrawal, subject to
appropriate administrative sanctions.
24.4. If a Bidder has previously secured a certification from the Procuring Entity to the
effect that it has previously submitted the above-enumerated Class “A” Documents,
the said certification may be submitted in lieu of the requirements enumerated in ITB
Clause 12.1(a), items (i) to (vi).
24.5. In the case of an eligible foreign Bidder as described in ITB Clause 5, the Class “A”
Documents enumerated in ITB Clause 12.1(a) may be substituted with the
appropriate equivalent documents, if any, issued by the country of the foreign Bidder
concerned.
24.6. Each partner of a joint venture agreement shall likewise submit the documents
required in ITB Clauses 12.1(a)(i) and 12.1(a)(ii). Submission of documents required
under ITB Clauses 12.1(a)(iii) to 12.1(a)(vi) by any of the joint venture partners
constitutes compliance.
E. Evaluation and Comparison of Bids
25. Process to be Confidential
25.1. Members of the BAC, including its staff and personnel, as well as its Secretariat and
TWG, are prohibited from making or accepting any kind of communication with any
bidder regarding the evaluation of their bids until the issuance of the Notice of
Award, unless n the case of ITB Clause 26.
25.2. Any effort by a bidder to influence the Procuring Entity in the Procuring Entity’s
decision in respect of Bid evaluation, Bid comparison or contract award will result in
the rejection of the Bidder’s Bid.
26. Clarification of Bids
To assist in the evaluation, comparison and post-qualification of the bids, the Procuring Entity
may ask in writing any Bidder for a clarification of its bid. All responses to requests for
clarification shall be in writing. Any clarification submitted by a Bidder in respect to its bid and
that is not in response to a request by the Procuring Entity shall not be considered
27. Detailed Evaluation and Comparison of Bids
27.1. The Procuring Entity will undertake the detailed evaluation and comparison of Bids
which have passed the opening and preliminary examination of Bids, pursuant to ITB
Clause 24, in order to determine the Lowest Calculated Bid.
27.2. In evaluating the Bids to get the Lowest Calculated Bid, the Procuring Entity shall
undertake the following:
(a) The detailed evaluation of the financial component of the bids, to establish
the correct calculated prices of the bids; and
(b) The ranking of the total bid prices as so calculated from the lowest to
highest. The bid with the lowest price shall be identified as the Lowest
Calculated Bid.
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27.3. The Procuring Entity's BAC shall immediately conduct a detailed evaluation of all bids
rated “passed,” using non-discretionary “pass/fail” criterion. The BAC shall consider
the following in the evaluation of bids:
(a) Completeness of the bid. Unless the ITB specifically allows partial bids, bids
not addressing or providing all of the required items in the Schedule of
Requirements including, where applicable, bill of quantities, shall be
considered non-responsive and, thus, automatically disqualified. In this
regard, where a required item is provided, but no price is indicated, the same
shall be considered as non-responsive, but specifying a "0" (zero) for the said
item would mean that it is being offered for free to the Procuring Entity; and
(b) Arithmetical corrections. Consider computational errors and omissions to

enable proper comparison of all eligible bids. It may also consider bid
modifications if expressly allowed in the BDS. Any adjustment shall be
calculated in monetary terms to determine the calculated prices.
27.4. Based on the detailed evaluation of bids, those that comply with the above-
mentioned requirements shall be ranked in the ascending order of their total
calculated bid prices, as evaluated and corrected for computational errors, discounts
and other modifications, to identify the Lowest Calculated Bid. Total calculated bid
prices, as evaluated and corrected for computational errors, discounts and other
modifications, which exceed the ABC shall not be considered, unless otherwise
indicated in the BDS.
27.5. The Procuring Entity’s evaluation of bids shall only be based on the bid price quoted
in the Financial Bid Form
27.6. Bids shall be evaluated on an equal footing to ensure fair competition. For this
purpose, all bidders shall be required to include in their bids the cost of all taxes,
such as, but not limited to, value added tax (VAT), income tax, local taxes, and other
fiscal levies and duties which shall be itemized in the bid form and reflected in the
detailed estimates. Such bids, including said taxes, shall be the basis for bid
evaluation and comparison.
28. Post Qualification
28.1. The Procuring Entity shall determine to its satisfaction whether the Bidder that is
evaluated as having submitted the Lowest Calculated Bid (LCB) complies with and is
responsive to all the requirements and conditions specified in ITB Clauses 5, 12, and
13.
28.2. Within a non-extendible period of three (3) calendar days from receipt by the Bidder
of the notice from the BAC that it submitted the LCB, the Bidder shall submit the
following documentary requirements:
(a) Latest income and business tax returns in the form specified in the BDS;
(b) Certificate of PhilGEPS Registration; and
(c) Other appropriate licenses and permits required by law and stated in the
BDS.
Failure of the Bidder declared as LCB to duly submit the requirements under this
Clause or a finding against the veracity of such, shall be ground for forfeiture of the
bid security and disqualification of the Bidder for award.
31
28.3. The determination shall be based upon an examination of the documentary evidence
of the Bidder’s qualifications submitted pursuant to ITB Clauses 12 and 13, as well as
other information as the Procuring Entity deems necessary and appropriate, using a
non-discretionary “pass/fail” criterion.
28.4. If the BAC determines that the Bidder with the Lowest Calculated Bid passes all the
criteria for post-qualification, it shall declare the said bid as the Lowest Calculated
Responsive Bid, and recommend to the Head of the Procuring Entity the award of
contract to the said Bidder at its submitted price or its calculated bid price, whichever
is lower, subject to ITB Clause 30.3.
28.5. A negative determination shall result in rejection of the Bidder’s Bid, in which event
the Procuring Entity shall proceed to the next Lowest Calculated Bid to make a similar
determination of that Bidder’s capabilities to perform satisfactorily. If the second
Bidder, however, fails the post qualification, the procedure for post qualification shall
be repeated for the Bidder with the next Lowest Calculated Bid, and so on until the
Lowest Calculated and Responsive Bid is determined for contract award.
28.6. Within a period not exceeding seven (7) calendar days from the date of receipt of the
recommendation of the BAC, the Head of the Procuring Entity shall approve or
disapprove the said recommendation. In the case of government owned and
government-owned and/or -controlled corporations (GOCCs) and government
financial institutions (GFIs), the period provided herein shall be fifteen (15) calendar
days.
29. Reservation Clause
29.1. Notwithstanding the eligibility or post-qualification of a bidder, the Procuring Entity

concerned reserves the right to review its qualifications at any stage of the
procurement process if it has reasonable grounds to believe that a misrepresentation
has been made by the said bidder, or that there has been a change in the Bidder’s
capability to undertake the project from the time it submitted its eligibility
requirements. Should such review uncover any misrepresentation made in the
eligibility and bidding requirements, statements or documents, or any changes in the
situation of the Bidder which will affect its capability to undertake the project so that
it fails the preset eligibility or bid evaluation criteria, the Procuring Entity shall
consider the said Bidder as ineligible and shall disqualify it from submitting a bid or
from obtaining an award or contract.
29.2. Based on the following grounds, the Procuring Entity reserves the right to reject any
and all Bids, declare a Failure of Bidding at any time prior to the contract award, or
not to award the contract, without thereby incurring any liability, and make no
assurance that a contract shall be entered into as a result of the bidding:
(a) if there is prima facie evidence of collusion between appropriate public

officers or employees of the Procuring Entity, or between the BAC and any of
the bidders, or if the collusion is between or among the bidders themselves,
or between a bidder and a third party, including any act which restricts,
suppresses or nullifies or tends to restrict, suppress or nullify competition;
(b) if the Procuring Entity’s BAC is found to have failed in following the
prescribed bidding procedures; or
(c) for any justifiable and reasonable ground where the award of the contract
will not redound to the benefit of the Government as follows:
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(i) If the physical and economic conditions have significantly changed so

as to render the project no longer economically, financially or
technically feasible as determined by the head of the procuring
entity;
(ii) If the project is no longer necessary as determined by the head of

the procuring entity; and
(iii) If the source of funds for the project has been withheld or reduced
through no fault of the Procuring Entity.
29.3. In addition, the Procuring Entity may likewise declare a failure of bidding when:
(a) No bids are received;
(b) All prospective bidders are declared ineligible;
(c) All bids fail to comply with all the bid requirements or fail post-qualification;
or
(d) The bidder with the Lowest Calculated Responsive Bid refuses, without
justifiable cause to accept the award of contract, and no award is made.
F. Award of Contract
30. Contract Award
30.1. Subject to ITB Clause 28, the Procuring Entity shall award the contract to the Bidder
whose Bid has been determined to be the Lowest Calculated and Responsive Bid
(LCRB).
30.2. Prior to the expiration of the period of Bid validity, the Procuring Entity shall notify
the successful Bidder in writing that its Bid has been accepted, through a Notice of
Award received personally or sent by registered mail or electronically, receipt of
which must be confirmed in writing within two (2) days by the LCRB and submitted
personally or sent by registered mail or electronically to the Procuring Entity.
30.3. Notwithstanding the issuance of the Notice of Award, award of contract shall be
subject to the following conditions:
(a) Submission of the following documents within the prescribed period from
receipt by the Bidder of the notice that it has the Lowest Calculated and
Responsive Bid:
(i) Valid JVA, if applicable, within ten (10) calendar days;
(ii) Valid PCAB license and registration for the type and cost of the
contract to be bid for foreign bidders, within thirty (30) calendar
days, if allowed under a Treaty or International or Executive
Agreement mentioned in ITB Clause 12.1(a)(iv);
(b) Posting of the performance security in accordance with ITB Clause 32;
(c) Signing of the contract as provided in ITB Clause 31; and
(d) Approval by higher authority, if required.
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31. Signing of the Contract
31.1. At the same time as the Procuring Entity notifies the successful Bidder that its Bid has
been accepted, the Procuring Entity shall send the Contract Form to the Bidder,
which Contract has been provided in the Bidding Documents, incorporating therein all
agreements between the parties.
31.2. Within ten (10) calendar days from receipt of the Notice of Award, the successful
Bidder shall post the required performance security, sign and date the contract and
return it to the Procuring Entity.
31.3. The Procuring Entity shall enter into contract with the successful Bidder within the
same ten (10) calendar day period provided that all the documentary requirements
are complied with.
31.4. The following documents shall form part of the contract:
(a) Contract Agreement;

(b) Bidding Documents;
(c) Winning bidder’s bid, including the Technical and Financial Proposals, and all
other documents/statements submitted;
(d) Performance Security;
(e) Credit line in accordance with ITB Clause 5.5, if applicable;
(f) Notice of Award of Contract; and
(g) Other contract documents that may be required by existing laws and/or
specified in the BDS.
32. Performance Security
32.1. To guarantee the faithful performance by the winning Bidder of its obligations under
the contract, it shall post a performance security within a maximum period of ten
(10) calendar days from the receipt of the Notice of Award from the Procuring Entity
and in no case later than the signing of the contract.
32.2. The procuring entity shall prescribe at least two (2) acceptable forms of performance
security taken from two (2) categories below that bidders may opt to use,
denominated in Philippine Pesos and posted in favor of the Procuring Entity in an
amount equal to the percentage of the total contract price as stated in the BDS in
accordance with the following schedule:
Amount of Performance Security

Form of Performance Security (Equal to Percentage of the
Total Contract Price)
(a) Cash or cashier’s/manager’s check issued
by a Universal or Commercial Bank.
(b) Bank draft/guarantee or irrevocable letter
of credit issued by a Universal or Ten percent (10%)
Commercial Bank: Provided, however, that
it shall be confirmed or authenticated by a
Universal or Commercial Bank, if issued by
a foreign bank.
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(c) Surety bond callable upon demand issued

by a surety or insurance company duly
certified by the Insurance Commission as Thirty percent (30%)
authorized to issue such security; and/or
(d) Any combination of the foregoing. Proportionate to share of form
with respect to total amount of
security
32.3. Failure of the successful Bidder to comply with the above-mentioned requirement
shall constitute sufficient ground for the annulment of the award and forfeiture of the
bid security, in which event the Procuring Entity shall initiate and complete the post
qualification of the second Lowest Calculated Bid. The procedure shall be repeated
until the Lowest Calculated and Responsive Bid is identified and selected for contract
award. However if no Bidder passed post-qualification, the BAC shall declare the
bidding a failure and conduct a re-bidding with re-advertisement.
33. Notice to Proceed
33.1. Within three (3) calendar days from the date of approval of the Contract by the
appropriate government approving authority, the Procuring Entity shall issue its
Notice to Proceed to the Bidder.
33.2. The contract effectivity date shall be provided in the Notice to Proceed by the
Procuring Entity, which date shall not be later than seven (7) calendar days from the
issuance of the Notice to Proceed.
34. Protest Mechanism
Decision of the procuring entity at any stage of the procurement process may be questioned
in accordance with Section 55 of the Revised Implementing Rules and Regulations of Republic
Act 9184.
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36
Section III. Bid Data Sheet
37
38
BID DATA SHEET
ITB Clause
1.1 Procuring Entity: Contract Name:
DAVAO CITY WATER DISTRICT DESIGN AND CONSTRUCTION OF
(DCWD) DCWD MID-RISE OFFICE BUILDING
2 The Funding Source is the Development Bank of the Philippines (DBP) through a Term
Loan of the Davao City Water District in the amount of Five Hundred Seventy Five
Million Pesos (PhP575,000,000.00).
The Name of the Project is DESIGN AND CONSTRUCTION OF DCWD MID-RISE

OFFICE BUILDING.
3.1 No further instructions.
5.2 Bidding is restricted to eligible bidders as defined in ITB Clause 5.1.
5.4 The Bidder must have an experience of having completed at least one (1) contract that is
similar to the contract to be bid, and whose value, adjusted to current prices using the
NSO consumer price indices, must be at least 50% of the ABC to be bid.
Moreover, a contract shall be considered “similar” to the contract to be bid if it has the
same major categories of work.
For this purpose, similar contracts shall refer to the Design and Construction of Mid-
Rise Buildings (at least 6-storey building).
8.1 Subcontracting is not allowed.
8.2 Not applicable.
9.1 The Procuring Entity will hold a Pre-Bid Conference for this Project on 19 November
2014 (9:00 AM) at the address below:
MICROTEL DAVAO
Damosa Gateway, Angliongto Road,
Lanang, Davao City
10.1 The Procuring Entity’s address is:

J.P. Laurel Ave. Bajada, Davao City
Telephone No. (082) 221-9400 & Fax No. (082) 226-4885
Email address: [email protected]
12.1(a)(i) No other acceptable proof of registration is recognized.
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12.1(a)(iii) The Bidder shall submit the following using the forms prescribed in Section XI herein:
1. Statement of all On-going Government & Private Construction Contracts

including contracts awarded but not yet started, supported with all of the
following:
a. Notice of Award;
b. Notice to Proceed;
c. Certificate of Accomplishments signed by the Client or Client’s Representative.
2. Statement of all Completed Government & Private Construction Contracts,

supported with:
a. Certificate of Acceptance or Certificate of Completion
3. Statement of all Completed Government and Private Construction

Contracts which are Similar to the Contract to be Bid, supported with all of the
following:
a. Contract Agreement;
b. Certificate of Completion or Certificate of Acceptance.
12.1(a)(iv) PCAB License Category Requirements:
Principal Classification : General Building

License Category : AAA (Minimum Requirement)
Size Range : Large B
In case of JV, the JV must have a special PCAB License.

12.1(b)(ii.2) The Contractor shall employ the following Key Personnel:
Design: Construction:
(1) Project-in-Charge (CE/Architect) (1) Construction-in-Charge (CE/Architect)
(2) Structural Engineer (2) Supervising Architect
(3) Design Architect (3)` Prof. Electrical Engineer
(4) Prof. Electrical Engineer (4) Prof. Mechanical Engineer
(5) Prof. Mechanical Engineer (5) Sanitary Engineer/Registered Master
(6) Sanitary Engineer/Registered Master Plumber
Plumber (6) Geodetic Engineer
(7) Geotechnical Engineer (7) Cost/Quantity/Specs Engineer
(8) Cost/Quantity/Specs Engineer (8) Materials Engineer
Minimum qualifications and required experience are provided in Clause IX – Staff

Requirement under Section VI – Performance Specifications and Parameters, in these
Bidding Documents.
12.1(b)(ii.3) However, in addition to the key personnel, the following construction personnel will
be required as stated in the List of contractor’s construction personnel:
(1) Foremen
(2) Construction Safety and Health Officer who satisfactorily completed the DOLE
training on occupational safety and health in the construction industry and accredited
by the DOLE Bureau of Working Conditions (BWC) and must have a minimum of 3
years experience in construction industry.
The following are the minimum required equipment units to be included in the List of
12.1(b)(ii.4) Contractors Equipment Units, which are owned, leased, and/or under purchase
agreements:
(1) Pump Crete (5) Dumptruck
(2) Backhoe (6) Welding Machine
(3) Shot Crete (7) Concrete Vibrator
(4) Crane (8) Transit Mixer
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The List of Contractors Equipment Units shall be supported by a Certificate of

Commitment that all are present and committed to the project if awarded the contact.
12.1(b)(ii.5) The Bidder shall submit a Preliminary Conceptual Design Plans for the Main
Building, Laboratory Building, Office Canteen and Records Storage Room in accordance
to the bidder’s Architectural Design and Detailed Engineering Design Analyses and to the
degree of details as provided herein:
a. Fully Rendered Site Development Plan;

b. Fully Rendered Exterior Perspective at least 4 views;
c. Fully Rendered Interior Perspective at least 2 views;
d. Fully Rendered Axonometric Plans with Outline Materials Specifications;
e. Fully Rendered Floor Plans with Furniture Layout;
f. Building Elevations (on all 4 sides);
g. Building Sections (minimum of 2 sections);
h. Reflected Ceiling Plans;
i. Schedule of Finishes, Doors and Windows;
j. Interior Design Plans (Detailed Floor Plan, Reflected Ceiling Plan and Interior
Elevations) for the Main Lobby, Hallways, Elevator Lobbies, Board of Director’s
Offices, and Board Room;
k. Complete Structural Design Plans;
l. Complete Mechanical Design Plans;
m. Complete Electrical and IT Design Plans;
n. Complete Sanitary/Plumbing Plans;
o. Complete Fire Protection Plans;
p. Complete Plans for Records Storage Room.
The area and occupant requirement per department’s offices shall be based on the Space
Distribution Matrix in Section XII – Annexes. The area allocation per department/office is
the minimum area allocation; however, the Bidder may increase the area allocation
depending on his design. The location of the Board of Directors’ offices shall be in the
northeast side.
Plans shall be drawn on 24” x 36” drawing sheets in suitable scale and in colored
print; labels and drawings are to be presented clearly.
12.1(b)(ii.7) The bidder shall submit Value Engineering Analysis in the form of Structural
Analysis.
13.1(e) The ABC is Five Hundred Seventy Five Million Pesos (PhP575,000,000.00). Any
bid with a financial component exceeding this amount shall not be accepted.
15.4 No further instruction.
16.1 The bid prices shall be quoted in Philippine Pesos.
17.1 Bids shall be valid until One Hundred Twenty (120) calendar days from the Opening of
Bids.
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18.1 The bid security shall be limited to Bid Securing Declaration or one (1) of the
following acceptable forms and amount:
1. The amount of PhP11,500,000.00 [2% of ABC], if bid security is in cash,

cashier’s/manager’s check, issued by a Universal or Commercial Bank.
2. The amount of PhP11,500,000.00 [2% of ABC], if bank draft/guarantee or

irrevocable letter of credit, issued by a Universal or Commercial Bank: Provided,
however, that it shall be confirmed or authenticated by a Universal or Commercial
Bank, if issued by a foreign bank.
3. The amount of PhP28,750,000.00 [5% of ABC] if bid security is in Surety Bond,

supported by a Certification from the Insurance Commission accompanying the
Surety Bond authorizing the insurance company to issue surety bonds callable on
demand, which shall be specific to the contract to be bid.
3. Any combination of the foregoing proportionate to the share of form with respect
to total amount of security.
18.2 The bid security shall be valid until One Hundred Twenty (120) calendar days from the
Opening of Bids.
20.3 Each Bidder shall submit one (1) original and one (1) copy of the technical and
financial components of its bid, labeled accordingly.
21 The address for submission of bids is:
THE CHAIRPERSON, BIDS & AWARDS COMMITTEE-B

J.P. Laurel Avenue, Bajada, Davao City
The deadline for submission of bids is 04 December 2014 (9:00 AM).
24.1 The date of bid opening for the first envelope is on 04 December 2014 (9:00 AM) at:
MICROTEL DAVAO
Lanang, Davao City
24.2 After undertaking the first step evaluation process, the BAC shall open the Financial
Proposal of each “passed” bidder on 04 December 2014 (9:00 AM) at the:
MICROTEL DAVAO
Lanang, Davao City
27.3(b) No further instructions.
The taxes, such as but not limited to, value added tax (VAT), income tax, local taxes and
27.6 other fiscal levies and duties shall be itemized in the bid form and reflected in the
detailed estimates.
Failure to submit the Latest Income and Business Tax Returns and Certificate of PhilGEPS
28.2 Registration within the non-extendible period of three (3) days shall result to
disqualification and forfeiture of bid security.
28.2(a) Only tax returns filed and taxes paid through the BIR Electronic Filing and Payment
System (EFPS) shall be accepted.
NOTE: The latest income and business tax returns are those within the last six months
preceding the date of bid submission.
28.2(c) No further instructions.
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31.4(g) The following documents shall be submitted by the winning bidder within ten (10)
calendar days from the receipt of the Notice of Award for the design and construction
works:
1. 5- copies of duly signed GANTT Chart with Cash Flow and S-curve;
2. 5- copies of duly signed PERT/CPM;
3. 5- copies of duly signed List of Manpower with Manpower Deployment Schedule;
4. 5- copies of duly signed List of Equipment with Equipment Utilization Schedule;
5. 1- copy of duly signed Design and Construction Methodology in narrative form;
6. 1- copy of Construction Safety and Health Program approved by the DOLE;
7. Contractor’s All Risk Insurance Policy.
Items 1 to 4 of the foregoing documents are subject to approval of the Procuring Entity
or his duly authorized representative.
32.2 The Performance Security shall be in the following amount only:
1. The amount of __________ [Insert 10% of the Total Contract Price], if performance
security is in cash, cashier’s/manager’s check, bank draft/guarantee or irrevocable
letter of credit; or
2. The amount of __________ [Insert 30% of the Total Contract Price], if performance
security is in Surety Bond; supported by a Certification from the Insurance
Commission accompanying the Surety Bond authorizing the insurance company to
issue surety bonds callable on demand, specific to the contract to be bid.
33.2 The effective date of the Contract shall be indicated in the Notice to Proceed, which date
shall not be later than seven (7) calendar days from its issuance.
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44
Section IV. General Conditions of Contract
45
46
TABLE OF CONTENTS
1. DEFINITIONS ...................................................................................................................... 49
2. INTERPRETATION................................................................................................................. 51
3. GOVERNING LANGUAGE AND LAW .......................................................................................... 51
4. COMMUNICATIONS............................................................................................................... 51
5. POSSESSION OF SITE ........................................................................................................... 51
6. THE CONTRACTOR’S OBLIGATIONS......................................................................................... 51
7. PERFORMANCE SECURITY ..................................................................................................... 52
8. SUBCONTRACTING ............................................................................................................... 53
9. LIQUIDATED DAMAGES ......................................................................................................... 53
10. SITE INVESTIGATION REPORTS ............................................................................................. 54
11. THE PROCURING ENTITY, LICENSES AND PERMITS ................................................................... 54
12. CONTRACTOR’S RISK AND WARRANTY SECURITY ..................................................................... 54
13. LIABILITY OF THE CONTRACTOR............................................................................................. 56
14. PROCURING ENTITY’S RISK .................................................................................................. 56
15. INSURANCE ......................................................................................................................... 56
16. TERMINATION FOR DEFAULT OF CONTRACTOR ......................................................................... 57
17. TERMINATION FOR DEFAULT OF PROCURING ENTITY ................................................................ 58
18. TERMINATION FOR OTHER CAUSES ........................................................................................ 58
19. PROCEDURES FOR TERMINATION OF CONTRACTS ..................................................................... 59
20. FORCE MAJEURE, RELEASE FROM PERFORMANCE ..................................................................... 61
21. RESOLUTION OF DISPUTES.................................................................................................... 62
22. SUSPENSION OF LOAN, CREDIT, GRANT, OR APPROPRIATION ................................................... 62
23. PROCURING ENTITY’S REPRESENTATIVE’S DECISIONS.............................................................. 63
24. APPROVAL OF DRAWINGS AND TEMPORARY WORKS BY THE PROCURING ENTITY’S
REPRESENTATIVE ................................................................................................................. 63
25. ACCELERATION AND DELAYS ORDERED BY THE PROCURING ENTITY’S REPRESENTATIVE ............... 63
26. EXTENSION OF THE INTENDED COMPLETION DATE ................................................................... 63
27. RIGHT TO VARY ................................................................................................................... 64
28. CONTRACTORS RIGHT TO CLAIM ............................................................................................ 64
29. DAYWORKS ......................................................................................................................... 64
30. EARLY WARNING ................................................................................................................. 64
31. PROGRAM OF WORK............................................................................................................. 65
32. MANAGEMENT CONFERENCES ................................................................................................ 65
33. BILL OF QUANTITIES ............................................................................................................ 65
34. INSTRUCTIONS, INSPECTIONS AND AUDITS............................................................................. 66
35. IDENTIFYING DEFECTS ......................................................................................................... 66
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TABLE OF CONTENTS
36. COST OF REPAIRS ................................................................................................................ 66

37. CORRECTION OF DEFECTS ..................................................................................................... 66
38. UNCORRECTED DEFECTS ....................................................................................................... 67
39. ADVANCE PAYMENT .............................................................................................................. 67
40. PROGRESS PAYMENTS .......................................................................................................... 67
41. PAYMENT CERTIFICATES ....................................................................................................... 68
42. RETENTION ......................................................................................................................... 68
43. VARIATION ORDERS............................................................................................................. 69
44. CONTRACT COMPLETION ....................................................................................................... 70
45. SUSPENSION OF WORK......................................................................................................... 70
46. PAYMENT ON TERMINATION .................................................................................................. 71
47. EXTENSION OF CONTRACT TIME............................................................................................. 71
48. PRICE ADJUSTMENT ............................................................................................................. 72
49. COMPLETION ....................................................................................................................... 72
50. TAKING OVER...................................................................................................................... 73
51. OPERATING AND MAINTENANCE MANUALS .............................................................................. 73
52. DETAILED ENGINEERING REQUIREMENTS ............................................................................... 73
53. Design and Build Contract Implementation....................................................................73
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1. Definitions
For purposes of this Clause, boldface type is used to identify defined terms.
1.1. The Arbiter is the person appointed jointly by the Procuring Entity and the
Contractor to resolve disputes in the first instance, as provided for in GCC Clause 21.
1.2. Bill of Quantities refers to a list of the specific items of the Work and their
corresponding unit prices, lump sums, and/or provisional sums.
1.3. The Completion Date is the date of completion of the Works as certified by the
Procuring Entity’s Representative, in accordance with GCC Clause 49.
1.4. The Contract is the contract between the Procuring Entity and the Contractor to
execute, complete, and maintain the Works.
1.5. The Contract Price is the price stated in the Letter of Acceptance and thereafter to
be paid by the Procuring Entity to the Contractor for the execution of the Works in
accordance with this Contract.
1.6. Contract Time Extension is the allowable period for the Contractor to complete the
Works in addition to the original Completion Date stated in this Contract.
1.7. The Contractor is the juridical entity whose proposal has been accepted by the
Procuring Entity and to whom the Contract to execute the Work was awarded.
1.8. The Contractor’s Bid is the signed offer or proposal submitted by the Contractor to
the Procuring Entity in response to the Bidding Documents.
1.9. Days are calendar days; months are calendar months.
1.10. Dayworks are varied work inputs subject to payment on a time basis for the
Contractor’s employees and Equipment, in addition to payments for associated
Materials and Plant.
1.11. A Defect is any part of the Works not completed in accordance with the Contract.
1.12. The Defects Liability Certificate is the certificate issued by Procuring Entity’s
Representative upon correction of defects by the Contractor.
1.13. The Defects Liability Period is the one year period between contract completion
and final acceptance within which the Contractor assumes the responsibility to
undertake the repair of any damage to the Works at his own expense.
1.14. Drawings are graphical presentations of the Works. They include all supplementary
details, shop drawings, calculations, and other information provided or approved for
the execution of this Contract.
1.15. Equipment refers to all facilities, supplies, appliances, materials or things required
for the execution and completion of the Work provided by the Contractor and which
shall not form or are not intended to form part of the Permanent Works.
1.16. The Intended Completion Date refers to the date specified in the SCC when the
Contractor is expected to have completed the Works. The Intended Completion Date
may be revised only by the Procuring Entity’s Representative by issuing an extension
of time or an acceleration order.
49
1.17. Materials are all supplies, including consumables, used by the Contractor for
incorporation in the Works.
1.18. The Notice to Proceed is a written notice issued by the Procuring Entity or the
Procuring Entity’s Representative to the Contractor requiring the latter to begin the
commencement of the work not later than a specified or determinable date.
1.19. Permanent Works all permanent structures and all other project features and
facilities required to be constructed and completed in accordance with this Contract
which shall be delivered to the Procuring Entity and which shall remain at the Site
after the removal of all Temporary Works.
1.20. Plant refers to the machinery, apparatus, and the like intended to form an integral
part of the Permanent Works.
1.21. The Procuring Entity is the party who employs the Contractor to carry out the
Works stated in the SCC.
1.22. The Procuring Entity’s Representative refers to the Head of the Procuring Entity
or his duly authorized representative, identified in the SCC, who shall be responsible
for supervising the execution of the Works and administering this Contract.
1.23. The Site is the place provided by the Procuring Entity where the Works shall be
executed and any other place or places which may be designated in the SCC, or
notified to the Contractor by the Procuring Entity’s Representative as forming part of
the Site.
1.24. Site Investigation Reports are those that were included in the Bidding Documents
and are factual and interpretative reports about the surface and subsurface
conditions at the Site.
1.25. Slippage is a delay in work execution occurring when actual accomplishment falls
below the target as measured by the difference between the scheduled and actual
accomplishment of the Work by the Contractor as established from the work
schedule. This is actually described as a percentage of the whole Works.
1.26. Specifications mean the description of Works to be done and the qualities of
materials to be used, the equipment to be installed and the mode of construction.
1.27. The Start Date, as specified in the SCC, is the date when the Contractor is obliged
to commence execution of the Works. It does not necessarily coincide with any of
the Site Possession Dates.
1.28. A Subcontractor is any person or organization to whom a part of the Works has
been subcontracted by the Contractor, as allowed by the Procuring Entity, but not
any assignee of such person.
1.29. Temporary Works are works designed, constructed, installed, and removed by the
Contractor that are needed for construction or installation of the Permanent Works.
1.30. Work(s) refer to the Permanent Works and Temporary Works to be executed by the
Contractor in accordance with this Contract, including (i) the furnishing of all labor,
materials, equipment and others incidental, necessary or convenient to the complete
execution of the Works; (ii) the passing of any tests before acceptance by the
Procuring Entity’s Representative; (iii) and the carrying out of all duties and
obligations of the Contractor imposed by this Contract as described in the SCC.
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2. Interpretation
2.1 In interpreting the Conditions of Contract, singular also means plural, male also
means female or neuter, and the other way around. Headings have no significance.
Words have their normal meaning under the language of this Contract unless
specifically defined. The Procuring Entity’s Representative will provide instructions
clarifying queries about the Conditions of Contract.
2.2 If sectional completion is specified in the SCC, references in the Conditions of

Contract to the Works, the Completion Date, and the Intended Completion Date
apply to any Section of the Works (other than references to the Completion Date and
Intended Completion Date for the whole of the Works).
3. Governing Language and Law
3.1 This Contract has been executed in the English language, which shall be the binding
and controlling language for all matters relating to the meaning or interpretation of
this Contract. All correspondence and other documents pertaining to this Contract
which are exchanged by the parties shall be written in English.
3.2 This Contract shall be interpreted in accordance with the laws of the Republic of the
Philippines.
4. Communications
Communications between parties that are referred to in the Conditions shall be effective only
when in writing. A notice shall be effective only when it is received by the concerned party.
5. Possession of Site
5.1 On the date specified in the SCC, the Procuring Entity shall grant the Contractor
possession of so much of the Site as may be required to enable it to proceed with the
execution of the Works. If the Contractor suffers delay or incurs cost from failure on
the part of the Procuring Entity to give possession in accordance with the terms of
this clause, the Procuring Entity’s Representative shall give the Contractor a Contract
Time Extension and certify such sum as fair to cover the cost incurred, which sum
shall be paid by Procuring Entity.
5.2 If possession of a portion is not given by the date stated in the SCC Clause 5.1, the
Procuring Entity will be deemed to have delayed the start of the relevant activities.
The resulting adjustments in contact time to address such delay shall be in
accordance with GCC Clause 47.
5.3 The Contractor shall bear all costs and charges for special or temporary right-of-way
required by it in connection with access to the Site. The Contractor shall also provide
at his own cost any additional facilities outside the Site required by it for purposes of
the Works.
5.4 The Contractor shall allow the Procuring Entity’s Representative and any person
authorized by the Procuring Entity’s Representative access to the Site and to any
place where work in connection with this Contract is being carried out or is intended
to be carried out.
6. The Contractor’s Obligations
6.1 The Contractor shall carry out the Works properly and in accordance with this
Contract. The Contractor shall provide all supervision, labor, Materials, Plant and
51
Contractor's Equipment, which may be required. All Materials and Plant on Site shall
be deemed to be the property of the Procuring Entity.
6.2 The Contractor shall commence execution of the Works on the Start Date and shall
carry out the Works in accordance with the Program of Work submitted by the
Contractor, as updated with the approval of the Procuring Entity’s Representative,
and complete them by the Intended Completion Date.
6.3 The Contractor shall be responsible for the safety of all activities on the Site.
6.4 The Contractor shall carry out all instructions of the Procuring Entity’s Representative
that comply with the applicable laws where the Site is located.
6.5 The Contractor shall employ the key personnel named in the Schedule of Key
Personnel, as referred to in the SCC, to carry out the supervision of the Works. The
Procuring Entity will approve any proposed replacement of key personnel only if their
relevant qualifications and abilities are equal to or better than those of the personnel
listed in the Schedule.
6.6 If the Procuring Entity’s Representative asks the Contractor to remove a member of
the Contractor’s staff or work force, for justifiable cause, the Contractor shall ensure
that the person leaves the Site within seven (7) days and has no further connection
with the Work in this Contract.
6.7 During Contract implementation, the Contractor and his subcontractors shall abide at
all times by all labor laws, including child labor related enactments, and other
relevant rules.
6.8 The Contractor shall submit to the Procuring Entity for consent the name and
particulars of the person authorized to receive instructions on behalf of the
Contractor.
6.9 The Contractor shall cooperate and share the Site with other contractors, public
authorities, utilities, and the Procuring Entity between the dates given in the schedule
of other contractors particularly when they shall require access to the Site. The
Contractor shall also provide facilities and services for them during this period. The
Procuring Entity may modify the schedule of other contractors, and shall notify the
Contractor of any such modification thereto.
6.10 Should anything of historical or other interest or of significant value be unexpectedly

discovered on the Site, it shall be the property of the Procuring Entity. The
Contractor shall notify the Procuring Entity’s Representative of such discoveries and
carry out the Procuring Entity’s Representative’s instructions in dealing with them.
7. Performance Security
7.1 Within ten (10) calendar days from receipt of the Notice of Award from the Procuring
Entity but in no case later than the signing of the contract by both parties, the
Contractor shall furnish the performance security in any the forms prescribed in ITB
Clause 32.2.
7.2 The performance security posted in favor of the Procuring Entity shall be forfeited in
the event it is established that the Contractor is in default in any of its obligations
under the Contract.
7.3 The performance security shall remain valid until issuance by the Procuring Entity of
the Certificate of Final Acceptance.
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7.4 The performance security may be released by the Procuring Entity and returned to
the Contractor after the issuance of the Certificate of Final Acceptance subject to the
following conditions:
(a) There are no pending claims against the Contractor or the surety
company filed by the Procuring Entity;
(b) The Contractor has no pending claims for labor and materials filed
against it; and
(c) Other terms specified in the SCC.
7.5 The Contractor shall post an additional performance security following the amount
and form specified in ITB Clause 32.2 to cover any cumulative increase of more than
ten percent (10%) over the original value of the contract as a result of amendments
to order or change orders, extra work orders and supplemental agreements, as the
case may be. The Contractor shall cause the extension of the validity of the
performance security to cover approved contract time extensions.
7.6 In case of a reduction in the contract value or for partially completed Works under
the contract which are usable and accepted by the Procuring Entity the use of which,
in the judgment of the implementing agency or the Procuring Entity, will not affect
the structural integrity of the entire project, the Procuring Entity shall allow a
proportional reduction in the original performance security, provided that any such
reduction is more than ten percent (10%) and that the aggregate of such reductions
is not more than fifty percent (50%) of the original performance security.
7.7 Unless otherwise indicated in the SCC, the Contractor, by entering into the Contract
with the Procuring Entity, acknowledges the right of the Procuring Entity to institute
action pursuant to Act 3688 against any subcontractor be they an individual, firm,
partnership, corporation, or association supplying the Contractor with labor, materials
and/or equipment for the performance of this Contract.
8. Subcontracting
8.1 Unless otherwise indicated in the SCC, the Contractor cannot subcontract Works
more than the percentage specified in ITB Clause 8.1.
8.2 Subcontracting of any portion of the Works does not relieve the Contractor of any
liability or obligation under this Contract. The Contractor will be responsible for the
acts, defaults, and negligence of any subcontractor, its agents, servants or workmen
as fully as if these were the Contractor’s own acts, defaults, or negligence, or those
of its agents, servants or workmen.
8.3 Subcontractors disclosed and identified during the bidding may be changed during
the implementation of this Contract, subject to compliance with the required
qualifications and the approval of the Procuring Entity.
9. Liquidated Damages
9.1 The Contractor shall pay liquidated damages to the Procuring Entity for each day
that the Completion Date is later than the Intended Completion Date. The applicable
liquidated damages is at least one-tenth (1/10) of a percent of the cost of the
unperformed portion for every day of delay. The total amount of liquidated damages
shall not exceed ten percent (10%) of the amount of the contract. The Procuring
Entity may deduct liquidated damages from payments due to the Contractor.
Payment of liquidated damages shall not affect the Contractor. Once the cumulative
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amount of liquidated damages reaches ten percent (10%) of the amount of this
Contract, the Procuring Entity shall rescind this Contract, without prejudice to other
courses of action and remedies open to it.
9.2 If the Intended Completion Date is extended after liquidated damages have been
paid, the Engineer of the Procuring Entity shall correct any overpayment of liquidated
damages by the Contractor by adjusting the next payment certificate. The
Contractor shall be paid interest on the overpayment, calculated from the date of
payment to the date of repayment, at the rates specified in GCC Clause 40.3.
10. Site Investigation Reports
The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports referred to
in the SCC supplemented by any information obtained by the Contractor.
11. The Procuring Entity, Licenses and Permits
The Procuring Entity shall, if requested by the Contractor, assist him in applying for permits,
licenses or approvals, which are required for the Works.
12. Contractor’s Risk and Warranty Security
12.1 The Contractor shall assume full responsibility for the Works from the time project
construction commenced up to final acceptance by the Procuring Entity and shall be
held responsible for any damage or destruction of the Works except those occasioned
by force majeure. The Contractor shall be fully responsible for the safety, protection,
security, and convenience of his personnel, third parties, and the public at large, as
well as the Works, Equipment, installation, and the like to be affected by his
construction work.
12.2 The defects liability period for infrastructure projects shall be one year from contract
completion up to final acceptance by the Procuring Entity. During this period, the
Contractor shall undertake the repair works, at his own expense, of any damage to
the Works on account of the use of materials of inferior quality within ninety (90)
days from the time the Head of the Procuring Entity has issued an order to undertake
repair. In case of failure or refusal to comply with this mandate, the Procuring Entity
shall undertake such repair works and shall be entitled to full reimbursement of
expenses incurred therein upon demand.
12.3 Unless otherwise indicated in the SCC, in case the Contractor fails to comply with the
preceding paragraph, the Procuring Entity shall forfeit its performance security,
subject its property(ies) to attachment or garnishment proceedings, and perpetually
disqualify it from participating in any public bidding. All payables of the GOP in his
favor shall be offset to recover the costs.
12.4 After final acceptance of the Works by the Procuring Entity, the Contractor shall be
held responsible for “Structural Defects”, i.e., major faults/flaws/deficiencies in one or
more key structural elements of the project which may lead to structural failure of
the completed elements or structure, or “Structural Failures”, i.e., where one or more
key structural elements in an infrastructure facility fails or collapses, thereby
rendering the facility or part thereof incapable of withstanding the design loads,
and/or endangering the safety of the users or the general public:
(a) Contractor – Where Structural Defects/Failures arise due to faults attributable

to improper construction, use of inferior quality/substandard materials, and
any violation of the contract plans and specifications, the contractor shall be
held liable;
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(b) Consultants – Where Structural Defects/Failures arise due to faulty and/or

inadequate design and specifications as well as construction supervision, then
the consultant who prepared the design or undertook construction
supervision for the project shall be held liable;
(c) Procuring Entity’s Representatives/Project Manager/Construction Managers

and Supervisors – The project owner’s representative(s), project manager,
construction manager, and supervisor(s) shall be held liable in cases where
the Structural Defects/Failures are due to his/their willful intervention in
altering the designs and other specifications; negligence or omission in not
approving or acting on proposed changes to noted defects or deficiencies in
the design and/or specifications; and the use of substandard construction
materials in the project;
(d) Third Parties - Third Parties shall be held liable in cases where Structural
Defects/Failures are caused by work undertaken by them such as leaking
pipes, diggings or excavations, underground cables and electrical wires,
underground tunnel, mining shaft and the like, in which case the applicable
warranty to such structure should be levied to third parties for their
construction or restoration works.
(e) Users - In cases where Structural Defects/Failures are due to abuse/misuse

by the end user of the constructed facility and/or non–compliance by a user
with the technical design limits and/or intended purpose of the same, then
the user concerned shall be held liable.
12.5 The warranty against Structural Defects/Failures, except those occasioned on force
majeure, shall cover the period specified in the SCC reckoned from the date of
issuance of the Certificate of Final Acceptance by the Procuring Entity.
12.6 The Contractor shall be required to put up a warranty security in the form of cash,
bank guarantee, letter of credit, GSIS or surety bond callable on demand, in
accordance with the following schedule:
Minimum Amount in Percentage

Form of Warranty
(%) of Total Contract Price
(a) Cash or letter of credit issued by Universal
or Commercial bank: provided, however,
that the letter of credit shall be confirmed
Five Percent (5%)
or authenticated by a Universal or
Commercial bank, if issued by a foreign
bank
(b) Bank guarantee confirmed by a Universal or
Ten Percent (10%)
Commercial Bank.
(c) Surety bond callable upon demand issued
by GSIS or any surety or insurance
Thirty Percent (30%)
company duly certified by the Insurance
Commission
12.7 The warranty security shall be stated in Philippine Pesos and shall remain effective
for one year from the date of issuance of the Certificate of Final Acceptance by the
Procuring Entity, and returned only after the lapse of said one year period.
12.8 In case of structural defects/failure occurring during the applicable warranty period
provided in GCC Clause 12.5, the Procuring Entity shall undertake the necessary
restoration or reconstruction works and shall be entitled to full reimbursement by the
parties found to be liable for expenses incurred therein upon demand, without
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prejudice to the filing of appropriate administrative, civil, and/or criminal charges

against the responsible persons as well as the forfeiture of the warranty security
posted in favor of the Procuring Entity.
13. Liability of the Contractor
Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability under
this Contract shall be as provided by the laws of the Republic of the Philippines.
14. Procuring Entity’s Risk
14.1 From the Start Date until the Certificate of Final Acceptance has been issued, the
following are risks of the Procuring Entity:
(a) The risk of personal injury, death, or loss of or damage to property

(excluding the Works, Plant, Materials, and Equipment), which are due to:
(i) any type of use or occupation of the Site authorized by the Procuring
Entity after the official acceptance of the works; or
(ii) negligence, breach of statutory duty, or interference with any legal

right by the Procuring Entity or by any person employed by or
contracted to him except the Contractor.
(b) The risk of damage to the Works, Plant, Materials, and Equipment to the
extent that it is due to a fault of the Procuring Entity or in the Procuring
Entity’s design, or due to war or radioactive contamination directly affecting
the country where the Works are to be executed.
15. Insurance
15.1 The Contractor shall, under his name and at his own expense, obtain and maintain,
for the duration of this Contract, the following insurance coverage:
(a) Contractor’s All Risk Insurance;
(b) Transportation to the project Site of Equipment, Machinery, and Supplies

owned by the Contractor;
(c) Personal injury or death of Contractor’s employees; and
(d) Comprehensive insurance for third party liability to Contractor’s direct or

indirect act or omission causing damage to third persons.
15.2 The Contractor shall provide evidence to the Procuring Entity’s Representative that
the insurances required under this Contract have been effected and shall, within a
reasonable time, provide copies of the insurance policies to the Procuring Entity’s
Representative. Such evidence and such policies shall be provided to the Procuring
Entity’s through the Procuring Entity’s Representative.
15.3 The Contractor shall notify the insurers of changes in the nature, extent, or program
for the execution of the Works and ensure the adequacy of the insurances at all
times in accordance with the terms of this Contract and shall produce to the
Procuring Entity’s Representative the insurance policies in force including the receipts
for payment of the current premiums.
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The above insurance policies shall be obtained from any reputable insurance
company approved by the Procuring Entity’s Representative.
15.4 If the Contractor fails to obtain and keep in force the insurances referred to herein or
any other insurance which he may be required to obtain under the terms of this
Contract, the Procuring Entity may obtain and keep in force any such insurances and
pay such premiums as may be necessary for the purpose. From time to time, the
Procuring Entity may deduct the amount it shall pay for said premiums including
twenty five percent (25%) therein from any monies due, or which may become due,
to the Contractor, without prejudice to the Procuring Entity exercising its right to
impose other sanctions against the Contractor pursuant to the provisions of this
Contract.
15.5 In the event the Contractor fails to observe the above safeguards, the Procuring
Entity may, at the Contractor’s expense, take whatever measure is deemed necessary
for its protection and that of the Contractor’s personnel and third parties, and/or
order the interruption of dangerous Works. In addition, the Procuring Entity may
refuse to make the payments under GCC Clause 40 until the Contractor complies with
this Clause.
15.6 The Contractor shall immediately replace the insurance policy obtained as required in
this Contract, without need of the Procuring Entity’s demand, with a new policy
issued by a new insurance company acceptable to the Procuring Entity for any of the
following grounds:
(a) The issuer of the insurance policy to be replaced has:
(i) become bankrupt;
(ii) been placed under receivership or under a management committee;
(iii) been sued for suspension of payment; or
(iv) been suspended by the Insurance Commission and its license to

engage in business or its authority to issue insurance policies
cancelled; or
(v) Where reasonable grounds exist that the insurer may not be able,
fully and promptly, to fulfill its obligation under the insurance policy.
16. Termination for Default of Contractor
16.1 The Procuring Entity shall terminate this Contract for default when any of the
following conditions attend its implementation:
16.2 Due to the Contractor’s fault and while the project is on-going, it has incurred
negative slippage of fifteen percent (15%) or more in accordance with Presidential
Decree 1870, regardless of whether or not previous warnings and notices have been
issued for the Contractor to improve his performance;
16.3 Due to its own fault and after this Contract time has expired, the Contractor incurs
delay in the completion of the Work after this Contract has expired; or
16.4 The Contractor:
(a) abandons the contract Works, refuses or fails to comply with a valid
instruction of the Procuring Entity or fails to proceed expeditiously and
without delay despite a written notice by the Procuring Entity;
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(b) does not actually have on the project Site the minimum essential equipment
listed on the Bid necessary to prosecute the Works in accordance with the
approved Program of Work and equipment deployment schedule as required
for the project;
(c) does not execute the Works in accordance with this Contract or persistently
or flagrantly neglects to carry out its obligations under this Contract;
(d) neglects or refuses to remove materials or to perform a new Work that has
been rejected as defective or unsuitable; or
(e) sub-lets any part of this Contract without approval by the Procuring Entity.
16.5 All materials on the Site, Plant, Equipment, and Works shall be deemed to be the
property of the Procuring Entity if this Contract is rescinded because of the
Contractor’s default.
17. Termination for Default of Procuring Entity
The Contractor may terminate this Contract with the Procuring Entity if the works are
completely stopped for a continuous period of at least sixty (60) calendar days through no
fault of its own, due to any of the following reasons:
(a) Failure of the Procuring Entity to deliver, within a reasonable time, supplies,
materials, right-of-way, or other items it is obligated to furnish under the terms of
this Contract; or
(b) The prosecution of the Work is disrupted by the adverse peace and order situation,
as certified by the Armed Forces of the Philippines Provincial Commander and
approved by the Secretary of National Defense.
18. Termination for Other Causes
18.1 The Procuring Entity may terminate this Contract, in whole or in part, at any time for
its convenience. The Head of the Procuring Entity may terminate this Contract for
the convenience of the Procuring Entity if he has determined the existence of
conditions that make Project Implementation economically, financially or technically
impractical and/or unnecessary, such as, but not limited to, fortuitous event(s) or
changes in law and National Government policies.
18.2 The Procuring Entity or the Contractor may terminate this Contract if the other party
causes a fundamental breach of this Contract.
18.3 Fundamental breaches of Contract shall include, but shall not be limited to, the
following:
(a) The Contractor stops work for twenty eight (28) days when no stoppage of
work is shown on the current Program of Work and the stoppage has not
been authorized by the Procuring Entity’s Representative;
(b) The Procuring Entity’s Representative instructs the Contractor to delay the
progress of the Works, and the instruction is not withdrawn within twenty
eight (28) days;
(c) The Procuring Entity shall terminate this Contract if the Contractor is declared
bankrupt or insolvent as determined with finality by a court of competent
jurisdiction. In this event, termination will be without compensation to the
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Contractor, provided that such termination will not prejudice or affect any
right of action or remedy which has accrued or will accrue thereafter to the
Procuring Entity and/or the Contractor. In the case of the Contractor's
insolvency, any Contractor's Equipment which the Procuring Entity instructs
in the notice is to be used until the completion of the Works;
(d) A payment certified by the Procuring Entity’s Representative is not paid by

the Procuring Entity to the Contractor within eighty four (84) days from the
date of the Procuring Entity’s Representative’s certificate;
(e) The Procuring Entity’s Representative gives Notice that failure to correct a
particular Defect is a fundamental breach of Contract and the Contractor fails
to correct it within a reasonable period of time determined by the Procuring
Entity’s Representative;
(f) The Contractor does not maintain a Security, which is required;
(g) The Contractor has delayed the completion of the Works by the number of
days for which the maximum amount of liquidated damages can be paid, as
defined in the GCC Clause 9; and
(h) In case it is determined prima facie by the Procuring Entity that the
Contractor has engaged, before or during the implementation of the contract,
in unlawful deeds and behaviors relative to contract acquisition and
implementation, such as, but not limited to, the following:
(i) corrupt, fraudulent, collusive, coercive, and obstructive practices as

defined in ITB Clause 3.1(a), unless otherwise specified in the SCC;
(ii) drawing up or using forged documents;
(iii) using adulterated materials, means or methods, or engaging in

production contrary to rules of science or the trade; and
(iv) any other act analogous to the foregoing.
18.4 The Funding Source or the Procuring Entity, as appropriate, will seek to impose the
maximum civil, administrative and/or criminal penalties available under the applicable
law on individuals and organizations deemed to be involved with corrupt, fraudulent,
or coercive practices.
18.5 When persons from either party to this Contract gives notice of a fundamental breach
to the Procuring Entity’s Representative in order to terminate the existing contract
for a cause other than those listed under GCC Clause 18.3, the Procuring Entity’s
Representative shall decide whether the breach is fundamental or not.
18.6 If this Contract is terminated, the Contractor shall stop work immediately, make the
Site safe and secure, and leave the Site as soon as reasonably possible.
19. Procedures for Termination of Contracts
19.1 The following provisions shall govern the procedures for the termination of this
Contract:
(a) Upon receipt of a written report of acts or causes which may constitute
ground(s) for termination as aforementioned, or upon its own initiative, the
Procuring Entity shall, within a period of seven (7) calendar days, verify the
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existence of such ground(s) and cause the execution of a Verified Report,

with all relevant evidence attached;
(b) Upon recommendation by the Procuring Entity, the Head of the Procuring
Entity shall terminate this Contract only by a written notice to the Contractor
conveying the termination of this Contract. The notice shall state:
(i) that this Contract is being terminated for any of the ground(s) afore-
mentioned, and a statement of the acts that constitute the ground(s)
constituting the same;
(ii) the extent of termination, whether in whole or in part;
(iii) an instruction to the Contractor to show cause as to why this

Contract should not be terminated; and
(iv) special instructions of the Procuring Entity, if any.
The Notice to Terminate shall be accompanied by a copy of the Verified

Report;
(c) Within a period of seven (7) calendar days from receipt of the Notice of
Termination, the Contractor shall submit to the Head of the Procuring Entity
a verified position paper stating why the contract should not be terminated.
If the Contractor fails to show cause after the lapse of the seven (7) day
period, either by inaction or by default, the Head of the Procuring Entity shall
issue an order terminating the contract;
(d) The Procuring Entity may, at anytime before receipt of the Bidder’s verified
position paper described in item (c) above withdraw the Notice to Terminate
if it is determined that certain items or works subject of the notice had been
completed, delivered, or performed before the Contractor’s receipt of the
notice;
(e) Within a non-extendible period of ten (10) calendar days from receipt of the
verified position paper, the Head of the Procuring Entity shall decide whether
or not to terminate this Contract. It shall serve a written notice to the
Contractor of its decision and, unless otherwise provided in the said notice,
this Contract is deemed terminated from receipt of the Contractor of the
notice of decision. The termination shall only be based on the ground(s)
stated in the Notice to Terminate; and
(f) The Head of the Procuring Entity may create a Contract Termination Review
Committee (CTRC) to assist him in the discharge of this function. All
decisions recommended by the CTRC shall be subject to the approval of the
Head of the Procuring Entity.
19.2 Pursuant to Section 69(f) of RA 9184 and without prejudice to the imposition of
additional administrative sanctions as the internal rules of the agency may provide
and/or further criminal prosecution as provided by applicable laws, the procuring
entity shall impose on contractors after the termination of the contract the penalty of
suspension for one (1) year for the first offense, suspension for two (2) years for the
second offense from participating in the public bidding process, for violations
committed during the contract implementation stage, which include but not limited to
the following:
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(a) Failure of the contractor, due solely to his fault or negligence, to mobilize and
start work or performance within the specified period in the Notice to
Proceed (“NTP”);
(b) Failure by the contractor to fully and faithfully comply with its contractual
obligations without valid cause, or failure by the contractor to comply with
any written lawful instruction of the procuring entity or its representative(s)
pursuant to the implementation of the contract. For the procurement of
infrastructure projects or consultancy contracts, lawful instructions include
but are not limited to the following:
(i) Employment of competent technical personnel, competent engineers

and/or work supervisors;
(ii) Provision of warning signs and barricades in accordance with

approved plans and specifications and contract provisions;
(iii) Stockpiling in proper places of all materials and removal from the
project site of waste and excess materials, including broken
pavement and excavated debris in accordance with approved plans
and specifications and contract provisions;
(iv) Deployment of committed equipment, facilities, support staff and

manpower; and
(v) Renewal of the effectivity dates of the performance security after its
expiration during the course of contract implementation.
(c) Assignment and subcontracting of the contract or any part thereof or

substitution of key personnel named in the proposal without prior written
approval by the procuring entity.
(d) Poor performance by the contractor or unsatisfactory quality and/or progress

of work arising from his fault or negligence as reflected in the Constructor's
Performance Evaluation System (“CPES”) rating sheet. In the absence of the
CPES rating sheet, the existing performance monitoring system of the
procuring entity shall be applied. Any of the following acts by the Contractor
shall be construed as poor performance:
(i) Negative slippage of 15% and above within the critical path of the
project due entirely to the fault or negligence of the contractor; and
(ii) Quality of materials and workmanship not complying with the

approved specifications arising from the contractor's fault or
negligence.
(e) Willful or deliberate abandonment or non-performance of the project or

contract by the contractor resulting to substantial breach thereof without
lawful and/or just cause.
In addition to the penalty of suspension, the performance security posted by the

contractor shall also be forfeited.
20. Force Majeure, Release From Performance
20.1 For purposes of this Contract the terms “force majeure” and “fortuitous event” may
be used interchangeably. In this regard, a fortuitous event or force majeure shall be
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interpreted to mean an event which the Contractor could not have foreseen, or which
though foreseen, was inevitable. It shall not include ordinary unfavorable weather
conditions; and any other cause the effects of which could have been avoided with
the exercise of reasonable diligence by the Contractor.
20.2 If this Contract is discontinued by an outbreak of war or by any other event entirely
outside the control of either the Procuring Entity or the Contractor, the Procuring
Entity’s Representative shall certify that this Contract has been discontinued. The
Contractor shall make the Site safe and stop work as quickly as possible after
receiving this certificate and shall be paid for all works carried out before receiving it
and for any Work carried out afterwards to which a commitment was made.
20.3 If the event continues for a period of eighty four (84) days, either party may then
give notice of termination, which shall take effect twenty eight (28) days after the
giving of the notice.
20.4 After termination, the Contractor shall be entitled to payment of the unpaid balance
of the value of the Works executed and of the materials and Plant reasonably
delivered to the Site, adjusted by the following:
(a) any sum to which the Contractor is entitled under GCC Clause 28;
(b) the cost of his suspension and demobilization;
(c) any sum to which the Procuring Entity is entitled.
20.5 The net balance due shall be paid or repaid within a reasonable time period from the
time of the notice of termination.
21. Resolution of Disputes
21.1 If any dispute or difference of any kind whatsoever shall arise between the parties in
connection with the implementation of the contract covered by the Act and this IRR,
the parties shall make every effort to resolve amicably such dispute or difference by
mutual consultation.
21.2 If the Contractor believes that a decision taken by the PROCURING ENTITY’s
Representative was either outside the authority given to the PROCURING ENTITY’s
Representative by this Contract or that the decision was wrongly taken, the decision
shall be referred to the Arbiter indicated in the SCC within fourteen (14) days of the
notification of the PROCURING ENTITY’s Representative’s decision.
21.3 Any and all disputes arising from the implementation of this Contract covered by the
R.A. 9184 and its IRR shall be submitted to arbitration in the Philippines according to
the provisions of Republic Act No. 876, otherwise known as the “ Arbitration Law”
and Republic Act 9285, otherwise known as the “Alternative Dispute Resolution Act of
2004”: Provided, however, That, disputes that are within the competence of the
Construction Industry Arbitration Commission to resolve shall be referred thereto.
The process of arbitration shall be incorporated as a provision in this Contract that
will be executed pursuant to the provisions of the Act and its IRR: Provided, further,
That, by mutual agreement, the parties may agree in writing to resort to other
alternative modes of dispute resolution.
22. Suspension of Loan, Credit, Grant, or Appropriation
In the event that the Funding Source suspends the Loan, Credit, Grant, or Appropriation to
the Procuring Entity, from which part of the payments to the Contractor are being made:
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(a) The Procuring Entity is obligated to notify the Contractor of such suspension within
seven (7) days of having received the suspension notice.
(b) If the Contractor has not received sums due it for work already done within forty five
(45) days from the time the Contractor’s claim for payment has been certified by the
Procuring Entity’s Representative, the Contractor may immediately issue a suspension
of work notice in accordance with GCC Clause 45.2.
23. Procuring Entity’s Representative’s Decisions
23.1 Except where otherwise specifically stated, the Procuring Entity’s Representative will
decide contractual matters between the Procuring Entity and the Contractor in the
role representing the Procuring Entity.
23.2 The Procuring Entity’s Representative may delegate any of his duties and
responsibilities to other people, except to the Arbiter, after notifying the Contractor,
and may cancel any delegation after notifying the Contractor.
24. Approval of Drawings and Temporary Works by the Procuring Entity’s

Representative
24.1 All Drawings prepared by the Contractor for the execution of the Temporary Works,
are subject to prior approval by the Procuring Entity’s Representative before its use.
24.2 The Contractor shall be responsible for design of Temporary Works.
24.3 The Procuring Entity’s Representative’s approval shall not alter the Contractor’s
responsibility for design of the Temporary Works.
24.4 The Contractor shall obtain approval of third parties to the design of the Temporary
Works, when required by the Procuring Entity.
25. Acceleration and Delays Ordered by the Procuring Entity’s Representative
25.1 When the Procuring Entity wants the Contractor to finish before the Intended
Completion Date, the Procuring Entity’s Representative will obtain priced proposals
for achieving the necessary acceleration from the Contractor. If the Procuring Entity
accepts these proposals, the Intended Completion Date will be adjusted accordingly
and confirmed by both the Procuring Entity and the Contractor.
25.2 If the Contractor’s Financial Proposals for an acceleration are accepted by the
Procuring Entity, they are incorporated in the Contract Price and treated as a
Variation.
26. Extension of the Intended Completion Date
26.1 The Procuring Entity’s Representative shall extend the Intended Completion Date if a
Variation is issued which makes it impossible for the Intended Completion Date to be
achieved by the Contractor without taking steps to accelerate the remaining work,
which would cause the Contractor to incur additional costs. No payment shall be
made for any event which may warrant the extension of the Intended Completion
Date.
26.2 The Procuring Entity’s Representative shall decide whether and by how much to
extend the Intended Completion Date within twenty one (21) days of the Contractor
asking the Procuring Entity’s Representative for a decision thereto after fully
submitting all supporting information. If the Contractor has failed to give early
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warning of a delay or has failed to cooperate in dealing with a delay, the delay by
this failure shall not be considered in assessing the new Intended Completion Date.
27. Right to Vary
27.1 The Procuring Entity’s Representative with the prior approval of the Procuring Entity
may instruct Variations, up to a maximum cumulative amount of ten percent (10%)
of the original contract cost.
27.2 Variations shall be valued as follows:
(a) At a lump sum price agreed between the parties;
(b) where appropriate, at rates in this Contract;
(c) in the absence of appropriate rates, the rates in this Contract shall be used
as the basis for valuation; or failing which
(d) at appropriate new rates, equal to or lower than current industry rates and to
be agreed upon by both parties and approved by the Head of the Procuring
Entity.
28. Contractor's Right to Claim
If the Contractor incurs cost as a result of any of the events under GCC Clause 13, the
Contractor shall be entitled to the amount of such cost. If as a result of any of the said
events, it is necessary to change the Works, this shall be dealt with as a Variation.
29. Dayworks
29.1 Subject to GCC Clause 43 on Variation Order, and if applicable as indicated in the
SCC, the Dayworks rates in the Contractor’s Bid shall be used for small additional
amounts of work only when the Procuring Entity’s Representative has given written
instructions in advance for additional work to be paid for in that way.
29.2 All work to be paid for as Dayworks shall be recorded by the Contractor on forms
approved by the Procuring Entity’s Representative. Each completed form shall be
verified and signed by the Procuring Entity’s Representative within two days of the
work being done.
29.3 The Contractor shall be paid for Dayworks subject to obtaining signed Dayworks
forms.
30. Early Warning
30.1 The Contractor shall warn the Procuring Entity’s Representative at the earliest
opportunity of specific likely future events or circumstances that may adversely affect
the quality of the work, increase the Contract Price, or delay the execution of the
Works. The Procuring Entity’s Representative may require the Contractor to provide
an estimate of the expected effect of the future event or circumstance on the
Contract Price and Completion Date. The estimate shall be provided by the
Contractor as soon as reasonably possible.
30.2 The Contractor shall cooperate with the Procuring Entity’s Representative in making
and considering proposals for how the effect of such an event or circumstance can be
avoided or reduced by anyone involved in the work and in carrying out any resulting
instruction of the Procuring Entity’s Representative.
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31. Program of Work
31.1 Within the time stated in the SCC, the Contractor shall submit to the Procuring
Entity’s Representative for approval a Program of Work showing the general
methods, arrangements, order, and timing for all the activities in the Works.
31.2 An update of the Program of Work shall the show the actual progress achieved on
each activity and the effect of the progress achieved on the timing of the remaining
work, including any changes to the sequence of the activities.
31.3 The Contractor shall submit to the Procuring Entity’s Representative for approval an
updated Program of Work at intervals no longer than the period stated in the SCC.
If the Contractor does not submit an updated Program of Work within this period, the
PROCURING ENTITY’s Representative may withhold the amount stated in the SCC
from the next payment certificate and continue to withhold this amount until the next
payment after the date on which the overdue Program of Work has been submitted.
31.4 The Procuring Entity’s Representative’s approval of the Program of Work shall not
alter the Contractor’s obligations. The Contractor may revise the Program of Work
and submit it to the Procuring Entity’s Representative again at any time. A revised
Program of Work shall show the effect of any approved Variations.
31.5 When the Program of Work is updated, the Contractor shall provide the Procuring
Entity’s Representative with an updated cash flow forecast. The cash flow forecast
shall include different currencies, as defined in the Contract, converted as necessary
using the Contract exchange rates.
31.6 All Variations shall be included in updated Program of Work produced by the
Contractor.
32. Management Conferences
32.1 Either the Procuring Entity’s Representative or the Contractor may require the other
to attend a Management Conference. The Management Conference shall review the
plans for remaining work and deal with matters raised in accordance with the early
warning procedure.
32.2 The Procuring Entity’s Representative shall record the business of Management
Conferences and provide copies of the record to those attending the Conference and
to the Procuring Entity . The responsibility of the parties for actions to be taken shall
be decided by the PROCURING ENTITY’s Representative either at the Management
Conference or after the Management Conference and stated in writing to all who
attended the Conference.
33. Bill of Quantities
33.1 The Bill of Quantities shall contain items of work for the construction, installation,
testing, and commissioning of work to be done by the Contractor.
33.2 The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid
for the quantity of the work done at the rate in the Bill of Quantities for each item.
33.3 If the final quantity of any work done differs from the quantity in the Bill of Quantities
for the particular item and is not more than twenty five percent (25%) of the original
quantity, provided the aggregate changes for all items do not exceed ten percent
(10%) of the Contract price, the Procuring Entity’s Representative shall make the
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necessary adjustments to allow for the changes subject to applicable laws, rules, and
regulations.
33.4 If requested by the Procuring Entity’s Representative, the Contractor shall provide the
Procuring Entity’s Representative with a detailed cost breakdown of any rate in the
Bill of Quantities.
34. Instructions, Inspections and Audits
34.1 The Procuring Entity’s personnel shall at all reasonable times during construction of
the Work be entitled to examine, inspect, measure and test the materials and
workmanship, and to check the progress of the construction.
34.2 If the Procuring Entity’s Representative instructs the Contractor to carry out a test
not specified in the Specification to check whether any work has a defect and the test
shows that it does, the Contractor shall pay for the test and any samples. If there is
no defect, the test shall be a Compensation Event.
34.3 The Contractor shall permit the Funding Source named in the SCC to inspect the
Contractor’s accounts and records relating to the performance of the Contractor and
to have them audited by auditors appointed by the Funding Source, if so required by
the Funding Source.
35. Identifying Defects
The Procuring Entity’s Representative shall check the Contractor’s work and notify the
Contractor of any defects that are found. Such checking shall not affect the Contractor’s
responsibilities. The Procuring Entity’s Representative may instruct the Contractor to search
uncover defects and test any work that the Procuring Entity’s Representative considers below
standards and defective.
36. Cost of Repairs
Loss or damage to the Works or Materials to be incorporated in the Works between the Start
Date and the end of the Defects Liability Periods shall be remedied by the Contractor at the
Contractor’s cost if the loss or damage arises from the Contractor’s acts or omissions.
37. Correction of Defects
37.1 The Procuring Entity’s Representative shall give notice to the Contractor of any
defects before the end of the Defects Liability Period, which is One (1) year from
project completion up to final acceptance by the Procuring Entity’s.
37.2 Every time notice of a defect is given, the Contractor shall correct the notified defect
within the length of time specified in the Procuring Entity’s Representative’s notice.
37.3 The Contractor shall correct the defects which he notices himself before the end of
the Defects Liability Period.
37.4 The Procuring Entity shall certify that all defects have been corrected. If the
Procuring Entity considers that correction of a defect is not essential, he can request
the Contractor to submit a quotation for the corresponding reduction in the Contract
Price. If the Procuring Entity accepts the quotation, the corresponding change in the
SCC is a Variation.
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38. Uncorrected Defects
38.1 The Procuring Entity shall give the Contractor at least fourteen (14) days notice of his
intention to use a third party to correct a Defect. If the Contractor does not correct
the Defect himself within the period, the Procuring Entity may have the Defect
corrected by the third party. The cost of the correction will be deducted from the
Contract Price.
38.2 The use of a third party to correct defects that are uncorrected by the Contractor will
in no way relieve the Contractor of its liabilities and warranties under the Contract.
39. Advance Payment
39.1 The Procuring Entity shall, upon a written request of the contractor which shall be
submitted as a contract document, make an advance payment to the contractor in an
amount not exceeding fifteen percent (15%) of the total contract price, to be made
in lump sum or, at the most two, installments according to a schedule specified in the
SCC.
39.2 The advance payment shall be made only upon the submission to and acceptance by
the Procuring Entity of an irrevocable standby letter of credit of equivalent value from
a commercial bank, a bank guarantee or a surety bond callable upon demand, issued
by a surety or insurance company duly licensed by the Insurance Commission and
confirmed by the Procuring Entity.
39.3 The advance payment shall be repaid by the Contractor by an amount equal to the
percentage of the total contract price used for the advance payment.
39.4 The contractor may reduce his standby letter of credit or guarantee instrument by
the amounts refunded by the Monthly Certificates in the advance payment.
39.5 The Procuring Entity will provide an Advance Payment on the Contract Price as
stipulated in the Conditions of Contract, subject to the maximum amount stated in
SCC Clause 39.1.
40. Progress Payments
40.1 The Contractor may submit a request for payment for Work accomplished. Such
request for payment shall be verified and certified by the Procuring Entity’s
Representative/Project Engineer. Except as otherwise stipulated in the SCC,
materials and equipment delivered on the site but not completely put in place shall
not be included for payment.
40.2 The Procuring Entity shall deduct the following from the certified gross amounts to be
paid to the contractor as progress payment:
(a) Cumulative value of the work previously certified and paid for.
(b) Portion of the advance payment to be recouped for the month.
(c) Retention money in accordance with the condition of contract.
(d) Amount to cover third party liabilities.
(e) Amount to cover uncorrected discovered defects in the works.
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40.3 Payments shall be adjusted by deducting therefrom the amounts for advance
payments and retention. The Procuring Entity shall pay the Contractor the amounts
certified by the Procuring Entity’s Representative within twenty eight (28) days from
the date each certificate was issued. No payment of interest for delayed payments
and adjustments shall be made by the Procuring Entity.
40.4 The first progress payment may be paid by the Procuring Entity to the Contractor
provided that at least twenty percent (20%) of the work has been accomplished as
certified by the Procuring Entity’s Representative.
40.5 Items of the Works for which a price of “0” (zero) has been entered will not be paid
for by the Procuring Entity and shall be deemed covered by other rates and prices in
the Contract.
41. Payment Certificates
41.1 The Contractor shall submit to the Procuring Entity’s Representative monthly
statements of the estimated value of the work executed less the cumulative amount
certified previously.
41.2 The Procuring Entity’s Representative shall check the Contractor’s monthly statement
and certify the amount to be paid to the Contractor.
41.3 The value of Work executed shall:
(a) be determined by the Procuring Entity’s Representative;
(b) comprise the value of the quantities of the items in the Bill of Quantities
completed; and
(c) include the valuations of approved variations.
41.4 The Procuring Entity’s Representative may exclude any item certified in a previous
certificate or reduce the proportion of any item previously certified in any certificate
in the light of later information.
42. Retention
42.1 The Procuring Entity shall retain from each payment due to the Contractor an amount
equal to a percentage thereof using the rate as specified in GCC Sub-Clause 42.2.
42.2 Progress payments are subject to retention of ten percent (10%), referred to as the
“retention money.” Such retention shall be based on the total amount due to the
Contractor prior to any deduction and shall be retained from every progress payment
until fifty percent (50%) of the value of Works, as determined by the Procuring
Entity, are completed. If, after fifty percent (50%) completion, the Work is
satisfactorily done and on schedule, no additional retention shall be made; otherwise,
the ten percent (10%) retention shall again be imposed using the rate specified
therefor.
42.3 The total “retention money” shall be due for release upon final acceptance of the
Works. The Contractor may, however, request the substitution of the retention
money for each progress billing with irrevocable standby letters of credit from a
commercial bank, bank guarantees or surety bonds callable on demand, of amounts
equivalent to the retention money substituted for and acceptable to the Procuring
Entity, provided that the project is on schedule and is satisfactorily undertaken.
Otherwise, the ten (10%) percent retention shall be made. Said irrevocable standby
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letters of credit, bank guarantees and/or surety bonds, to be posted in favor of the
Government shall be valid for a duration to be determined by the concerned
implementing office/agency or Procuring Entity and will answer for the purpose for
which the ten (10%) percent retention is intended, i.e., to cover uncorrected
discovered defects and third party liabilities.
42.4 On completion of the whole Works, the Contractor may substitute retention money
with an “on demand” Bank guarantee in a form acceptable to the Procuring Entity.
43. Variation Orders
43.1 Variation Orders may be issued by the Procuring Entity to cover any
increase/decrease in quantities, including the introduction of new work items that are
not included in the original contract or reclassification of work items that are either
due to change of plans, design or alignment to suit actual field conditions resulting in
disparity between the preconstruction plans used for purposes of bidding and the “as
staked plans” or construction drawings prepared after a joint survey by the
Contractor and the Procuring Entity after award of the contract, provided that the
cumulative amount of the Variation Order does not exceed ten percent (10%) of the
original project cost. The addition/deletion of Works should be within the general
scope of the project as bid and awarded. The scope of works shall not be reduced so
as to accommodate a positive Variation Order. A Variation Order may either be in the
form of a Change Order or Extra Work Order.
43.2 A Change Order may be issued by the Procuring Entity to cover any
increase/decrease in quantities of original Work items in the contract.
43.3 An Extra Work Order may be issued by the Procuring Entity to cover the introduction
of new work necessary for the completion, improvement or protection of the project
which were not included as items of Work in the original contract, such as, where
there are subsurface or latent physical conditions at the site differing materially from
those indicated in the contract, or where there are duly unknown physical conditions
at the site of an unusual nature differing materially from those ordinarily encountered
and generally recognized as inherent in the Work or character provided for in the
contract.
43.4 Any cumulative Variation Order beyond ten percent (10%) shall be subject of another
contract to be bid out if the works are separable from the original contract. In
exceptional cases where it is urgently necessary to complete the original scope of
work, the Head of the Procuring Entity may authorize a positive Variation Order go
beyond ten percent (10%) but not more than twenty percent (20%) of the original
contract price, subject to the guidelines to be determined by the GPPB: Provided,
however, That appropriate sanctions shall be imposed on the designer, consultant or
official responsible for the original detailed engineering design which failed to
consider the Variation Order beyond ten percent (10%).
43.5 In claiming for any Variation Order, the Contractor shall, within seven (7) calendar
days after such work has been commenced or after the circumstances leading to
such condition(s) leading to the extra cost, and within twenty-eight (28) calendar
days deliver a written communication giving full and detailed particulars of any extra
cost in order that it may be investigated at that time. Failure to provide either of such
notices in the time stipulated shall constitute a waiver by the contractor for any
claim. The preparation and submission of Variation Orders are as follows:
(a) If the Procuring Entity’s representative/Project Engineer believes that a

Change Order or Extra Work Order should be issued, he shall prepare the
proposed Order accompanied with the notices submitted by the Contractor,
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the plans therefore, his computations as to the quantities of the additional

works involved per item indicating the specific stations where such works are
needed, the date of his inspections and investigations thereon, and the log
book thereof, and a detailed estimate of the unit cost of such items of work,
together with his justifications for the need of such Change Order or Extra
Work Order, and shall submit the same to the Head of the Procuring Entity
for approval.
(b) The procuring entity’s representative/Project Engineer, upon receipt of the

proposed Change Order or Extra Work Order shall immediately instruct the
technical staff of the Procuring Entity’s to conduct an on-the-spot
investigation to verify the need for the Work to be prosecuted. A report of
such verification shall be submitted directly to the procuring entity’s
representative/Project Engineer.
(c) The, procuring entity’s representative/Project Engineer, after being satisfied

that such Change Order or Extra Work Order is justified and necessary, shall
review the estimated quantities and prices and forward the proposal with the
supporting documentation to the Head of Procuring Entity or his duly
authorized representative for consideration.
(d) If, after review of the plans, quantities and estimated unit cost of the items
of work involved, the proper office of the procuring entity empowered to
review and evaluate Change Orders or Extra Work Orders recommends
approval thereof, Head of the Procuring Entity or his duly authorized
representative, believing the Change Order or Extra Work Order to be in
order, shall approve the same.
(e) The timeframe for the processing of Variation Orders from the preparation up
to the approval by the Head of the Procuring Entity concerned shall not
exceed thirty (30) calendar days.
44. Contract Completion
Once the project reaches an accomplishment of ninety five (95%) of the total contract
amount, the Procuring Entity may create an inspectorate team to make preliminary inspection
and submit a punch-list to the Contractor in preparation for the final turnover of the project.
Said punch-list will contain, among others, the remaining Works, Work deficiencies for
necessary corrections, and the specific duration/time to fully complete the project considering
the approved remaining contract time. This, however, shall not preclude the claim of the
Procuring Entity for liquidated damages.
45. Suspension of Work
45.1 The Procuring Entity shall have the authority to suspend the work wholly or partly by
written order for such period as may be deemed necessary, due to force majeure or
any fortuitous events or for failure on the part of the Contractor to correct bad
conditions which are unsafe for workers or for the general public, to carry out valid
orders given by the Procuring Entity or to perform any provisions of the contract, or
due to adjustment of plans to suit field conditions as found necessary during
construction. The Contractor shall immediately comply with such order to suspend
the work wholly or partly.
45.2 The Contractor or its duly authorized representative shall have the right to suspend
work operation on any or all projects/activities along the critical path of activities
after fifteen (15) calendar days from date of receipt of written notice from the
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Contractor to the district engineer/regional director/consultant or equivalent official,

as the case may be, due to the following:
(a) There exist right-of-way problems which prohibit the Contractor from
performing work in accordance with the approved construction schedule.
(b) Requisite construction plans which must be owner-furnished are not issued to
the contractor precluding any work called for by such plans.
(c) Peace and order conditions make it extremely dangerous, if not possible, to
work. However, this condition must be certified in writing by the Philippine
National Police (PNP) station which has responsibility over the affected area
and confirmed by the Department of Interior and Local Government (DILG)
Regional Director.
(d) There is failure on the part of the Procuring Entity to deliver government-
furnished materials and equipment as stipulated in the contract.
(e) Delay in the payment of Contractor’s claim for progress billing beyond forty-
five (45) calendar days from the time the Contractor’s claim has been
certified to by the procuring entity’s authorized representative that the
documents are complete unless there are justifiable reasons thereof which
shall be communicated in writing to the Contractor.
44.3 In case of total suspension, or suspension of activities along the critical path, which is
not due to any fault of the Contractor, the elapsed time between the effective order
of suspending operation and the order to resume work shall be allowed the
Contractor by adjusting the contract time accordingly.
46. Payment on Termination
46.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Procuring Entity’s Representative shall issue a certificate for the value
of the work done and Materials ordered less advance payments received up to the
date of the issue of the certificate and less the percentage to apply to the value of
the work not completed, as indicated in the SCC. Additional Liquidated Damages shall
not apply. If the total amount due to the Procuring Entity exceeds any payment due
to the Contractor, the difference shall be a debt payable to the Procuring Entity.
46.2 If the Contract is terminated for the Procuring Entity’s convenience or because of a
fundamental breach of Contract by the Procuring Entity, the Procuring Entity’s
Representative shall issue a certificate for the value of the work done, Materials
ordered, the reasonable cost of removal of Equipment, repatriation of the
Contractor’s personnel employed solely on the Works, and the Contractor’s costs of
protecting and securing the Works, and less advance payments received up to the
date of the certificate.
46.3 The net balance due shall be paid or repaid within twenty eight (28) days from the
notice of termination.
46.4 If the Contractor has terminated the Contract under GCC Clauses 17 or 18, the
Procuring Entity shall promptly return the Performance Security to the Contractor.
47. Extension of Contract Time
47.1 Should the amount of additional work of any kind or other special circumstances of
any kind whatsoever occur such as to fairly entitle the contractor to an extension of
contract time, the Procuring Entity shall determine the amount of such extension;
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provided that the Procuring Entity is not bound to take into account any claim for an
extension of time unless the Contractor has, prior to the expiration of the contract
time and within thirty (30) calendar days after such work has been commenced or
after the circumstances leading to such claim have arisen, delivered to the Procuring
Entity notices in order that it could have investigated them at that time. Failure to
provide such notice shall constitute a waiver by the Contractor of any claim. Upon
receipt of full and detailed particulars, the Procuring Entity shall examine the facts
and extent of the delay and shall extend the contract time completing the contract
work when, in the Procuring Entity’s opinion, the findings of facts justify an
extension.
47.2 No extension of contract time shall be granted the Contractor due to (a) ordinary
unfavorable weather conditions and (b) inexcusable failure or negligence of
Contractor to provide the required equipment, supplies or materials.
47.3 Extension of contract time may be granted only when the affected activities fall
within the critical path of the PERT/CPM network.
47.4 No extension of contract time shall be granted when the reason given to support the
request for extension was already considered in the determination of the original
contract time during the conduct of detailed engineering and in the preparation of
the contract documents as agreed upon by the parties before contract perfection.
47.5 Extension of contract time shall be granted for rainy/unworkable days considered
unfavorable for the prosecution of the works at the site, based on the actual
conditions obtained at the site, in excess of the number of rainy/unworkable days
pre-determined by the Procuring Entity in relation to the original contract time during
the conduct of detailed engineering and in the preparation of the contract documents
as agreed upon by the parties before contract perfection, and/or for equivalent
period of delay due to major calamities such as exceptionally destructive typhoons,
floods and earthquakes, and epidemics, and for causes such as non-delivery on time
of materials, working drawings, or written information to be furnished by the
Procuring Entity, non-acquisition of permit to enter private properties within the right-
of-way resulting in complete paralyzation of construction activities, and other
meritorious causes as determined by the Procuring Entity’s Representative and
approved by the Head of the Procuring Entity. Shortage of construction materials,
general labor strikes, and peace and order problems that disrupt construction
operations through no fault of the Contractor may be considered as additional
grounds for extension of contract time provided they are publicly felt and certified by
appropriate government agencies such as DTI, DOLE, DILG, and DND, among others.
The written consent of bondsmen must be attached to any request of the Contractor
for extension of contract time and submitted to the Procuring Entity for consideration
and the validity of the Performance Security shall be correspondingly extended.
48. Price Adjustment
Except for extraordinary circumstances as determined by NEDA and approved by the GPPB,
no price adjustment shall be allowed. Nevertheless, in cases where the cost of the awarded
contract is affected by any applicable new laws, ordinances, regulations, or other acts of the
GOP, promulgated after the date of bid opening, a contract price adjustment shall be made or
appropriate relief shall be applied on a no loss-no gain basis.
49. Completion
The Contractor shall request the Procuring Entity’s Representative to issue a certificate of
Completion of the Works, and the Procuring Entity’s Representative will do so upon deciding
that the work is completed.
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50. Taking Over
The Procuring Entity shall take over the Site and the Works within seven (7) days from the
date the Procuring Entity’s Representative issues a certificate of Completion.
51. Operating and Maintenance Manuals
51.1 If “as built” Drawings and/or operating and maintenance manuals are required, the
Contractor shall supply them by the dates stated in the SCC.
51.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in
the SCC, or they do not receive the Procuring Entity’s Representative’s approval, the
Procuring Entity’s Representative shall withhold the amount stated in the SCC from
payments due to the Contractor.
52. Detailed Engineering Requirements
52.1 Upon award of the design and build contract, the winning bidder shall be responsible
for the preparation and submission of all necessary detailed engineering
investigations, surveys and designs in accordance with the provisions of Annex “A” of
the IRR of R.A. 9184, excluding the Preparation of Bid/Tender Documents and the
Approved Budget of the Contract).
52.2 The Procuring Entity shall ensure that all the necessary schedules with regard to the
submission, confirmation and approval of the detailed engineering design and the
details of the construction methods and procedures shall be included in the contract
documents.
52.3 The Procuring Entity shall review, order rectification, and approve or disapprove – for
implementation only - the submitted plans within these schedules. All instructions for
rectification shall be in writing stating the reasons for such rectification. The design
and build contractor shall be solely responsible for the integrity of the detailed
engineering design and the performance of the structure irrespective of the
approval/confirmation by the Procuring Entity.
53. Design and Build Contract Implementation
53.1 No works shall commence unless the contractor has submitted the required
documentary requirements and the procuring entity has given written approval. Work
execution shall be in accordance with reviewed and approved documents.
53.2 The contractor shall be responsible for obtaining all necessary information as to risks,
contingencies and other circumstances which may affect the works and shall prepare
and submit all necessary documents specified by the procuring entity to meet all
regulatory approvals as specified in the contract documents.
53.3 The Contractor shall submit a detailed program of work within fourteen (14) calendar
days after the issuance of the Notice to Proceed for approval by the procuring entity
that shall include, among others:
i. The order in which it intends to carry out the work including anticipated
timing for each stage of design/detailed engineering and construction;
ii. Periods for review of specific outputs and any other submissions and
approvals;
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iii. Sequence of timing for inspections and tests as specified in the contract
documents;
iv. General description of the design and construction methods to be adopted;
v. Number and names of personnel to be assigned for each stage of the work;
vi. List of equipment required on site for each major stage of the work; and
vii. Description of the quality control system to be utilized for the project.
53.4 Any errors, omissions, inconsistencies, inadequacies or failure submitted by the

contractor that do not comply with the requirements shall be rectified, resubmitted
and reviewed at the contractor’s cost. If the Contractor wishes to modify any design
or document which has been previously submitted, reviewed and approved, the
contractor shall notify the procuring entity within a reasonable period of time and
shall shoulder the cost of such changes.
53.5 As a rule, changes in design and construction requirements shall be limited only to
those that have not been anticipated in the contract documents prior to contract
signing and approval. The following guidelines shall govern approval for change or
variation orders:
i. Change Orders resulting from design errors, omissions or nonconformance

with the performance specifications and parameters and the contract
documents by the contractor shall be implemented by the contractor at no
additional cost to the procuring entity.
ii. Provided that the contractor suffers delay and/or incurs costs due to changes
or errors in the procuring entity’s performance specifications and parameters,
he shall be entitled to either one of the following:
a. an extension of time for any such delays under Section 10 of Annex

E of IRR of RA 9184; or
b. payment for such costs as specified in the contract documents,

provided, that the cumulative amount of the variation order does not
exceed ten percent (10%) of the original contract cost.
53.6 The contract documents shall include the manner and schedule of payment specifying
the estimated contract amount and installments in which the contract price will be
paid.
53.7 The contractor shall be entitled to advance payment subject to the provisions of
Section 4 of Annex E of the IRR of RA 9184.
53.8 The procuring entity shall define the quality control procedures for the design and
construction in accordance with agency guidelines and shall issue the proper
certificates of acceptance for sections of the works or the whole of the works as
provided for in the contract documents.
53.9 The contractor shall provide all necessary equipment, personnel, instruments,
documents and others to carry out specified tests.
53.10 All design and build projects shall have a minimum Defects Liability Period of one (1)
year after contract completion or as provided for in the contract documents. This is
without prejudice, however, to the liabilities imposed upon the engineer/architect
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who drew up the plans and specification for a building sanctioned under Section 1723
of the New Civil Code of the Philippines.
53.11 The contractor shall be held liable for design and structural defects and/or failure of
the completed project within the warranty periods specified in Section 62.2.2 of the
IRR of the IRR of RA 9184.
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Section V. Special Conditions of Contract
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SPECIAL CONDITIONS OF CONTRACT

GCC
Clause
1.3 Final Completion means completion at one hundred percent (100%) of all Design
Services and all Construction Work required by, and in strict compliance with, the
Contract, including Design-Builder’s provision to owner of all documents and things
required to be provided by the Contract.
1.4 A. Contract/Agreement refers to the executed contract between Owner and
Design-Builder. For this Project, the words “Agreement” and “Contract” are
interchangeable and equal in meaning.
B. Contract Documents refers to the document defining the Contract Scope of

Works, Contract Price and Contract Time and all documentation that arise out of
the faithful performance of this Agreement shall serve as basis to determine the
Design-Builder’s scope of work under this Project and are hereby incorporated and
made an integral part of this Design-Build Agreement.
1.7 For this Project, the words “Contractor” and “Design-Builder” are interchangeable
and equal in meaning.
1.16 The Intended Completion Period is Nine Hundred Fifteen (915) calendar days
which will commence within seven (7) calendar days from receipt of the Notice to
Proceed.
1.21 The Procuring Entity is:

Km. 5, J.P. Laurel Avenue, Bajada,
8000 Davao City.
For this Project, the words “Procuring Entity” and “Owner” are interchangeable and
equal in meaning.
1.22 The Procuring Entity’s Representative is:
EDWIN V. REGALADO
General Manager
1.23 The Site is located along Gen. Mac-Arthur Highway, Barangay Matina, Davao City
1.27 The Start Date is within seven (7) days from receipt of the Contractor of the Notice to
Proceed.
1.30 The Work covers the design and construction of DCWD Mid-Rise Office Building
consisting of: (1) detailed design in structural/civil, architectural, mechanical, electrical,
sanitary/plumbing, and IT requirements of the 7-storey main building with functional
roof deck, 3-storey laboratory building and 2-storey canteen building with functional
roof deck; (2) permit processing and acquisition at concerned agencies; (3) demolition
of affected existing structures such as the covered gym/storage room, 1-storey
reinforced concrete annex building and the 2-storey reinforced concrete main building;
(4) construction of the 7-storey main building with functional roof deck, 3-storey
laboratory building and 2-storey canteen building with functional roof deck including site
development; (5) furnishing of furniture and equipment/devices as required; (6)
construction of records storage room in DCWD Catalunan Grande property for the
affected storage room including hauling of stored files and materials); and (7) supply
and furnishing of all labor, materials, and equipment necessary for the operation,
commissioning and occupancy of the building.
1.31 Project Manager means the representative of the Owner who will act on his behalf
while the work is in progress.
2.2 No sectional completion of Works.
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5.1 The Procuring Entity shall give possession of all parts of the Site to the Contractor
upon receipt of the Notice to Proceed/contract effectivity.
6 The application, processing, and payment of permits, licenses, certificates and the
like that may be required by the local government unit and/or any government agency
for the installation, completion, final turn-over and commissioning of the project shall be
the responsibility of the Contractor.
6.1 The Contractor shall be responsible for the preparation and submission of all necessary
Detailed Engineering investigations, surveys and designs in accordance with the
provisions of Annex “A” – Detailed Engineering for the Procurement of Infrastructure
Projects of the Implementing Rules and Regulations of R.A. 9184, except for item (o) –
Bide/Tender Documents.
The Contractor shall be solely responsible for the integrity of the detailed engineering
designs and the performance of the structure irrespective of the approval or
confirmation by the Davao City Water District (DCWD).
6.5 The Contractor shall employ the following Key Personnel:
Design: Construction:
(1) Project-in-Charge (CE/Architect) (1) Construction-in-Charge (CE/Architect)
(3) Design Architect (3)`Prof. Electrical Engineer
(4) Prof. Electrical Engineer (4) Prof. Mechanical Engineer
(5) Prof. Mechanical Engineer (5) Sanitary Engineer/Registered Master
(6) Sanitary Engineer/Registered Master Plumber
Plumber (6) Geodetic Engineer
(7) Geotechnical Engineer (7) Cost/Quantity/Specifications Engineer
(8) Cost/Quantity/Specifications Engineer (8) Materials Engineer
However, in addition to the key personnel

above, the following construction
personnel will be required as stated in the
List of Contractor’s personnel:
(1) Foremen
(2) Construction Safety and Health
Officer who satisfactorily completed
the DOLE training on occupational
safety and health in the construction
industry and accredited by the DOLE
Bureau of Working Conditions (BWC)
and must have a minimum of 3 years
experience in construction industry.
7.4(c) No further instructions.
7.8 The Performance Security shall cover the period from the time of the signing of the
contract until the final acceptance of the project by the government wherein the
warranty period as prescribed in Sec. 62.2.2 of the IRR of RA 9184 shall have
commenced. For this reason, the coverage of the performance security shall include the
defects liability period of one (1) year and shall be due for release only after the
Certificate of Final Acceptance is issued by the procuring entity.
9 The imposition of Liquidated Damages in all instances shall be automatic, except upon
prior request for extension and approval thereof by the Procuring Entity before the
scheduled delivery date. Any request for extension not acted upon before delivery date
shall be considered denied.
10 There is an available Soil Investigation/Soil Bearing Capacity Report conducted on
March 2004 by Quality Soil Test & Solutions Co.; summary of which was attached in
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Section XII – Annexes. The entire report may be requested by the Contractor to the
Owner should he deemed necessary.
Such report serves as reference of the Contractor in coming up with his bid. The
Procuring Entity does not guarantee that those are fully correct, up to date, and
applicable to the project at hand. The Bidder/Contractor is responsible for the accuracy
and applicability of all data that it will use in its design and build proposal and services.
The Bidder/Contractor shall likewise conduct a site inspection prior to the preparation of
his bid.
12.5 In case of permanent structures, such as buildings of types 4 and 5 as classified under
the National Building Code of the Philippines and other structures made of steel, iron, or
concrete which comply with relevant structural codes (e.g., DPWH Standard
Specifications), such as, but not limited to, steel/concrete bridges, flyovers, aircraft
movement areas, ports, dams, tunnels, filtration and treatment plants, sewerage
systems, power plants, transmission and communication towers, railway system, and
other similar permanent structures: Fifteen (15) years.
13 If the Contractor is a joint venture, all partners to the Joint Venture shall be jointly and
severally liable to the Procuring Entity.
18.3(h)(i) No further instructions.
21.2 The Arbiter is:
CONSTRUCTION INDUSTRY ARBITRATION COMMISSION (CIAC)

2/F & 5/F Executive Center Building
369 Gil Puyat Avenue Corner Makati Avenue
Makati City
21.4 In case of legal actions requiring court litigation that may arise in the enforcement of
the contract, the venue shall be exclusively, to the exclusion of the others, the court of
competent jurisdiction in Davao City.
29.1 No dayworks are applicable to the contract.
31.1 The Contractor shall submit the Program of Work to the Owner/Project Manager after
the Design Phase, together with the design construction plans as required in Clause XI –
Submittals under Section VI – Performance Specifications & Parameters of these
Contract Documents, but not later than 90 calendar days after receipt of the Notice
to Proceed.
31.3 No further instruction.
34.3 The Funding Source is the Development Bank of the Philippines (DBP) through
a Term Loan of the Davao City Water District.
39.1 The maximum amount of the Advance Payment shall be:
Maximum Allowed
Service Phase Percentage of Advance Schedule of Release
Payment
I. Design & Construction Phase 15% of Contract Price Upon Issuance of NTP
The said amounts shall be released to the Contractor not later than fifteen (15) calendar
days from receipt by the Procuring Entity of the Contractor’s request, subject to the
requirements under GCC Clause 39.2. Said period shall be exclusive of the time
necessitated by and as a result of external factors such as pre-audit of the request for
advance payment.
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40.1 Progress payments shall be based on the “updated” Detailed Bill of Quantities based
from the detailed cost estimates prepared and submitted by the Contractor during the
Design Phase which is part of his submittals. Updating shall be limited only to minor
items or sub-items not initially considered by the Contractor, but in no way shall the
“updating” changes the bid amount for each particular pay item.
The Bill of Quantities as submitted by the Contractor during bidding process shall serve
only for that purpose and shall not in any way become the basis for payment.
Materials delivered on site but not completely put in place shall not be included for
payment. Mechanical and electrical equipment and electronic devices
completely put in place but does not satisfactorily pass the performance testing shall not
be included for payment.
43 This GCC clause shall be supplemented by the provisions of the Guidelines for the
Procurement and Implementation of Contracts for Design and Build Infrastructure
Projects, Annex “G” of the IRR of R.A. 9184.
51.1 Within ten (10) calendar days from project completion, the Contractor shall
submit As-Built drawings and other documentation as required in Clause XI –
Submittals under Section VI – Performance Specifications and Parameters in these
Contract Documents, subject for Owner’s approval.
51.2 No amount will be withheld for failing to submit “as built drawings and/or operating and
maintenace manuals and warranty certificate of all equipment within the date required.
However, such documents will form part of the requirements in processing the final
payment.
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Section VI. Performance Specifications and Parameters
83
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TABLE OF CONTENTS
I. BACKGROUND AND OBJECTIVE ........................................................................... 87

II. PROJECT DESCRIPTION........................................................................................ 87
III. PROJECT SITE........................................................................................................ 88
IV. PROJECT DEFINITION .......................................................................................... 90
V. GENERAL CODE AND STANDARDS ....................................................................... 93
VI. SCOPE OF WORK ................................................................................................... 93
VII. DESIGN AND CONSTRUCTION SCHEDULE......................................................... 134
VIII. MINIMUM REQUIREMENTS FOR A CONSTRUCTION SAFETY AND HEALTH
PROGRAM ............................................................................................................ 134
IX. STAFF REQUIREMENT ......................................................................................... 141
X. REPORTORIAL REQUIREMENT ........................................................................... 144
XI. SUBMITTALS, STAGES AND DELIVERY .............................................................. 144
85
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I. BACKGROUND AND OBJECTIVE
Davao City is the largest city located in the island of Mindanao in the Philippines. It is one of
the Philippines’ most progressive cities. Davao City serves as the regional center for Davao
Region (Region XI). Demographical studies show that it has a population of 1,363,330 (2007
census). It has been labeled as the “10th Asian City of the Future” by the Foreign Direct
Investment Magazine. Davao City has emerged as the business investment and tourism hub
for the entire southern Philippines in these recent years.
The Davao City Water District (DCWD), a government-owned-and-controlled corporation

(GOCC), is one of the first water districts to be established in the country since the
promulgation of PD 198, as amended also known as the Provincial Water Utilities Act of 1973,
ranked first in the listing of the top 50 water utilities in the Asia-Pacific region in the Asian
Development Bank’s Second Water Utilities Data Book published in 1997. It shared top ranking
with the water utilities of Singapore and Johor Bahru of Malaysia.
With a consumer base of more than 190,000 domestic, commercial and industrial connections,
the DCWD, which is considered one of the biggest water district in the country, has also been
consistent recipient of the most outstanding water district award in the very large WD category
annually awarded by the Local Water Utilities Administration (LWUA). It has also been
previously hailed as one of the most outstanding establishments in the City of Davao by the
Philippine Association of Water Districts (PAWD), the Davao City legislative council, the
Philippine Quality and Productivity Movement, Inc. and the Regional Tripartite Wages and
Productivity Board.
At present, the DCWD is structurally composed of thirteen (13) departments comprising the
Administration Group and Operation Group. Current staff count is 1,083 which are categorized
into office personnel (447) and field personnel (636). As of December 2013, filled-up plantilla
positions are 714 permanent positions, with 3 casual positions and 366 job order contract
positions. Eventual increase of the number of staff is projected based on the total number of
existing plantilla positions which is 861 permanent positions.
Currently, DCWD has offices in Bajada, Matina, Talomo Sump and Madapo Hills (Laboratory),
with satellite offices in Victoria Plaza Mall and Toril District Hall, and collection offices in
Barangay Hall of Talomo, Calinan and Mintal.
The DCWD now aims to establish a more productive, progressive and enhanced socio-
economic developments. DCWD ensures efficient and dynamic services to satisfy its general
clientele by providing a service-oriented office structure.
Therefore, DCWD proposed to build an office building which shall be designed to meet the
current and increasing demand of its population. It shall be designed to be an interactive
infrastructure as it is highly regarded institutional building. Careful planning in the adjacency of
spaces shall be highly incorporated to avoid congestions of both public and private traffic flow
in and out of the building.
The project implementation will adopt the DESIGN-AND-BUILD SCHEME guidelines as per R.A.
9184 and its Implementing Rules and Regulations.
II. PROJECT DESCRIPTION
The proposed DCWD office building is composed of a main building, laboratory building and
office canteen building. The main building is a 7-storey with a functional roof deck building
which shall accommodate all the departments’ offices as enumerated in the Space Distribution
Matrix under Section XII – Annexes plus additional areas/spaces seen essential to the DCWD
operations. The laboratory building is a 3-storey building while the canteen is a 2-storey
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building with a functional roof deck. The schematic layout shall be strategically planned based
on their functionality, providing a rather continuous and unobstructed flow of both public and
private transactions. The proposed building shall therefore be designed economically in
construction and maintenance. Long-term range of economy is achieved by justified balance
between construction cost and maintenance cost.
III. PROJECT SITE
1. General
The proposed building is to be constructed within the DCWD property in Barangay Matina
along Gen. Mc-Arthur Highway with an approximate total construction (land) area of 136
x 52 square meters (7,072 sq.m.).
The project site has existing buildings that are currently utilized as offices. The existing 2-
storey main building (refer to the Existing Site Plan under Section VII – Drawings) is
currently occupied as offices’ of the Board of Directors, Board Secretariat, Board
Conference Room, Office of the General Manager, Corporate Planning Department,
Teller/Cashier, New Service Connection Frontline, Pipelines & Appurtenances Maintenance
Department (PAMD), Public Information & Relations Division, Project Monitoring Office,
and Information & Communication Technology Department. The existing annex building
is currently occupied as offices of the Pollution Control & Safety Office, District Metered
Areas (under PAMD), Community Relations & External Affairs/Spokesperson, Environment
& Watershed Protection Division, and Community Relations. The existing covered
gym/basketball court, which is made of reinforced concrete foundation and steel trusses,
serves as pipe storage and office files stock rooms.
With the proposed construction, the aforementioned existing buildings will be affected
and thereby needs to be demolished as indicated in the Demolition Layout under Section
VII – Drawings. The existing main building shall be demolished after completion and
commissioning of the new main building. Records storage room shall be relocated and
constructed in Catalunan Grande property; stored files and materials shall be hauled to
the new storage room before demolishing the existing storage area. Such relocation and
construction of records storage room shall be in accordance to the provisions under
Clause 12(h) – Other General Requirements as specified elsewhere in these
specifications.
The existing buildings/structures left to be functional while the construction work is on-
going shall be protected.
2. Preliminary Survey and Mapping
The Contractor shall establish construction control points in any preferred number and
location to be used during construction. All construction alignment, vertical or horizontal,
shall be referred to the established control points.
a) Boundaries
The project site is bounded in the northeast by Duhat St., northwest by Gen. Mc-
Arthur Highway, southeast by Sampaguita St., and in the southwest by Durian St.
The Contractor shall be responsible for verifying the property boundaries for the
construction of perimeter fence based on the approved technical description of the lot
to be provided by the Owner.
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b) Existing Terrain, Line and Grade
Existing terrain is nearly flat; ground elevations provided in the Site Grading Plan
under Section VII – Drawings are based on spot survey relative to the existing road
centerline. The Contractor shall, however, validate such data on the field during the
Design Phase.
c) Location and Orientation of Facilities
The owner-preferred façade orientation shall be at Duhat St. Property setback

requirement shall be compliant to the requirement of the National Building Code of
the Philippines and other governing codes.
3. Preliminary Investigations
a) Soil and Geotechnical
Based from the Soil Investigation/Soil Bearing Capacity Report conducted by Quality
Soil Test & Solutions, Inc. (QSTI) in 2004, the project site is located in a relatively flat
terrain which is predominantly underlain with loose to medium gray inorganic silts,
very fine sands or elastic silts to sandy formations. The soil materials are sedimentary
in nature and characterized by relatively low bearing capacity and average
compressibility when compacted due to the intrinsic characteristic of the soil
formation.
The Contractor shall, however, conduct further geotechnical investigations should he

deemed necessary to validate previously obtained data and conclude his design
computations and analyses.
(Source: Soil Investigation/Soil Bearing Capacity Report by QSTI for Manuel N. Chiew, Architects & Engineers,
for the Proposed Davao City Water District Office Building with basement Parking in Matina, Davao City)
b) Hydrology
The climatic condition of Davao City is generally temperate, with no pronounced rainy
and dry season. With the absence of readily available Rainfall Intensity-Duration-
Frequency (RIDF) Curve data for Davao City, the RIDF of the nearest synoptic station
of PAG-ASA may be used as guide for hydraulic calculations. The Contractor has the
responsibility to gather and secure such hydrologic information to be used in his
design. Considerations shall also be taken into account concerning the dramatic
weather changes of past few years, which may be attributed to climate change.
c) Hydraulic
The lowest elevation is located at the southeast side of the project site as shown in
the Site Grading Plan under Section VII – Drawings. Existing street drainage are
located along Gen. Mac-Arthur Highway, Durian St. and Sampaguita St.; however,
due to the limitations of the information of the drainage system, the Contractor shall
conduct an actual site inspection and validation.
d) Seismic
Davao City belongs to Zone 4 based from the Seismic Zone Map of the Philippines.
The faults nearest to Davao City are the Eastern Mindanao Fault and the Mati Fault.
The designer shall refer to the latest edition of the National Structural Code of the
Philippines Volume One for complete parameters of seismic design.
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e) Environmental Conditions
1. Climate
Davao City is typhoon free. It is characterized by uniform distribution of rainfall,

temperature, humidity and air pressure. Temperature ranges from 21 to 35
degrees Celsius and average rainfall is up to 2,000mm yearly.
2. Wind
Davao City belongs to Zone III based from the Wind Zone Classification for the
Different Provinces of the Philippines – National Structural Code of the Philippines
2010, with basic wind speed of 150 kph. Regional climatic data may be used in
lieu of the basic wind speed value given in NSCP 2010 provided the provisions
cited in clause 207.5.4.2 of the code are satisfied.
(Source: Philippine Atmospheric, Geophysical and Astronomical Services Administration (PAG-ASA)

(Manual on Flood Control Planning by DPWH and Japan International Cooperation Agency)
4. Existing Utility Locations
The project area has an existing utility network for potable water, storm drainage (along
Gen. Mac-Arthur Highway, Durian St. and Sampaguita St., telecommunications and power
supply systems. Site validation has to be undertaken to assess its effect to the new
construction.
IV. PROJECT DEFINITION
1. General Requirement
The Owner/Procuring Entity does not guarantee that the preliminary data provided are
fully correct, up to date and applicable to the project. The Contractor shall be solely
responsible for the accuracy and applicability of all data that it will use in its design and
build proposal and services. It shall also be responsible for the integrity of the detailed
engineering design and the performance of the structure irrespective of the approval of
the Owner/Procuring Entity. It shall also be solely responsible for the design and liable for
the structural defects and/or failures of the completed project.
The Contractor shall conceptualize a high performance office building that will enhance
energy and environmental performance, increase workers productivity, greater flexibility,
safe, healthy, comfortable, durable, aesthetically pleasing and technologically advanced
working environment.
The required minimum areas of the buildings are as follows:
(a) Main Building

Footprint – 1,800 square meters
Total Construction Floor Area (CFA) – 12,420 square meters
(b) Laboratory Bbuilding

Footprint – 190 square meters
Total Construction Floor Area (CFA) – 490 square meters
(c) Office Canteen Building

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(d) Site Development

Total Construction Area – 6,500 square meters
(e) Records Storage Room

2. Project Location Map (Section VII-Drawings)
3. Existing Site Plan (Section VII-Drawings)
4. Area for Development (Section VII-Drawings)
5. Site Grading Plan (Section VII-Drawings)
6. Demolition Layout (Section VII-Drawings)
7. Catalunan Grande Property Layout (Section VII-Drawings)
8. Spatial Description & Classification (Section XII-Annexes, Table A)
9. Space Distribution Matrix (Section XII-Annexes, Table B)
10. Telephone & Communication System (Section XII – Annexes, Table C)
11. Soil Investigation/Soil Bearing Capacity Report (Section XII-Annexes)
12. General Concept
12.1 Site Development, Perimeter Fence and Landscape Design Concept
Site development and landscape design shall be environmentally-sensitive design,

integrating natural areas into land development plans which allow ecosystem
maintenance and sustainability.
Site development shall include side walk and loading/unloading bay for public
utility vehicle (PUV) with covered pathwalk.
Parking areas, office canteen, laboratory office and other ancillary spaces shall be
considered in the site development plans. Perimeter fence shall blend with the
existing fence of the DCWD warehouse, adjacent to the project site. Perimeter
lighting shall likewise be provided. Loading and unloading areas shall be so
designed to provide ease and smooth flow of traffic.
Landscape design shall utilize ornamental plants and trees to provide shade and
reduce urban heat. Drip irrigation shall be provided for the vegetated areas.
12.2 Architectural Design Concept
Sustainability and environmentally low-impact design shall be integrated in the

design of the proposed building. The concept of Green Architecture is
significantly recommended to address the effects of climate change and global
warming as these two vastly penetrated the world. This concept mainly
advocates sustainable energy sources, the conservation of energy, the reuse and
safety of building materials, and the siting of a building with consideration of its
impact on the environment creating a sustainable building design; a means for
91
reducing building operating costs and encompasses the basic principles of

healthy lifestyle without compromising the functional, aesthetic and space
efficiency of the building.
The design shall consider the utilization of natural lighting and highly efficient
materials thereby reducing energy costs. The roof deck shall be allocated for sky
garden, physical fitness gym, open basketball/tennis court and required utilities.
Sky garden will help reduce greenhouse gas emissions and urban heat and help
improve storm water management as it delay run-off into the storm drainage
system.
An elevated finished grade is likewise recommended to ensure protection from

flood waters.
12.3 Structural Design Concept
Structural framing shall be composed of reinforced concrete and structural steel.

Structural materials shall be locally available and accessible to avoid
inconvenience and delay. Likewise, adopt economical design without
compromising the allowable factor of safety for structural design.
12.4 Electrical Design Concept
General lighting design shall be adequate for office functions. The use of LED
lighting systems is recommended. Ornamental lighting design can be considered
if it is necessary. Electrical wiring systems shall also consider provisions for future
electrical expansions and developments.
12.5 Mechanical Design Concept
Elevator system shall be provided for executives, employees and clients use.
Elevator shall be machine-roomless type designed to carry at least 20 persons.
Design speed shall be set to suit the DCWD operation.
Fire protection and fire suppression systems shall be provided with wet and dry
stand pipes, fire hose cabinets, fire extinguishers, addressable type fire alarm
system and sprinkler system, smoke detector and fire exits, among others.
Air-conditioning system shall be provided using energy-saving and cost-saving

technology.
12.6 Information & Communications Design Concept
Data and voice system shall include Local Area Network (LAN) wiring, cabling and
roughing-ins. All tables and cubicles shall have ready-provision for data and voice
systems. Telephone system design shall suit the DCWD operations with easy and
quick communication links between main and satellite offices. Provisions for LAN
and telephone system expansion and development shall be considered.
Security monitoring system shall be provided including all the necessary devices,
wirings and accessories for CCTV system to be located on strategic locations as
specified elsewhere in these specifications.
Biometric attendance machine (finger scanner type) shall be provided per floor
for log-in/log-out transactions of employees. The system shall be programmable
to cater all employees’ log transactions at any of the installed biometrics.
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Queuing machine system shall be provided at the customer’s lounge to facilitate

transactions.
Public address system shall be provided at the main building, laboratory building
and office canteen.
12.7 Sanitary and Plumbing Design Concept
Plumbing and sanitary systems shall use low-flow plumbing fixtures. Rooftop
downspouts shall be directed to the rain catcher system. Such rain catcher
system shall serve as retention pond to delay surface run-off into the street
drainage. It shall be designed to infiltrate the rain water back into the ground
while the excess are discharged to the storm drainage. Sewerage system shall be
considered in the design.
Provisions for future plumbing and sanitary expansions and development shall be
considered.
V. GENERAL CODE AND STANDARDS
The design and specifications shall conform to, but shall not be limited to the following
standards set by the:
(i) National Building Code of the Philippines (NBCP), latest edition

(ii) National Structural Code of the Philippines (NSCP), latest edition
(iii) Fire Code of the Philippines (PD 1185)
(iv) Uniform Building Code
(v) Accessibility Law (BP 344)
(vi) Philippine Electrical Code (RA 184)
(vii) Philippine Mechanical Code
(viii) Revised National Plumbing Code of the Philippines (RA 1378)
(ix) Code on Sanitation of the Philippines (PD 856)
(x) Ecological Solid Waste Management Act (RA 9003)
(xi) Applicable Local Regulations and Ordinances
With respect to the actual construction, applicable rules and regulations prescribed by the
following agencies and/or embodied in the following shall be observed:
(i) Department of Public Works and Highways

(ii) Department of Health
(iii) National Pollution Control Commission
(iv) Department of Environment and Natural Resources
(v) Bureau of Fire Protection
(vi) Applicable Building Laws in the City of Davao
VI. SCOPE OF WORK
The Contractor is required to perform the following scope of work:
1. Review of Existing Information
Review the basic design parameters, space distribution matrix, affected facilities and
detailed scope of works.
The Contractor shall ensure that it has the first hand project information,
environmental conditions, survey & investigation reports, and geotechnical
93
investigation report, that are readily available from the Owner. Such will be used to
define project design criteria and serve as basis for any changed conditions and
establish project cost estimates.
2. Field Survey and Site Inspection
The Contractor shall conduct site survey including staking, establishing of horizontal
and vertical control points, benchmarks and topographic surveys (should he deemed
necessary).
The Contractor shall have inspected the site of Works and its surrounding and orient
himself pertaining the project – location and nature of work; climatic conditions;
nature and condition of the terrain; geological conditions at the site; transportation
and communication facilities; availability of construction materials, labor, water, electric
power and roads; the locations and extent of aggregate sources, and other factors
that may affect the cost, duration and execution of the work.
3. Soils and Materials Investigations
A subsurface soil investigation was conducted in the area sometime in 2004 to

determine the subsurface soil conditions, strength and deformation characteristics, as
provided under Section XII – Annexes in these Contract Documents.
Should the Contractor deemed it necessary, further soil investigations may be

conducted on site where both disturbed and undisturbed samples will be taken at
intervals sufficient to determine the requirement in his design calculations and
analyses. Analyses and testing will be carried out as required in accordance with the
latest ASTM Standards.
4. Architectural Works
The Contractor is enjoined to have thorough understanding of the type and flow of
transactions handled and services provided by DCWD to its concessionaires. The
architectural layout of the proposed building shall align to the development of the
institution and its environs. The architectural features shall address the need of the
institution and its clientele. The design shall be responsive to the flow of people in and
out of the building, vehicles and activity within and proximate to the project site and to
the nearby commercial and residential establishments.
The building design/facade shall adopt contemporary (modern) designs. Exterior

design shall be a combination of curtain glass wall, masonry, and aluminum composite.
Office partitions shall be a combination of drywall painted panels, glass walls, and
CHB. Flooring finishes shall be a combination of homogeneous tiles, ceramic tiles and
carpet tiles. Ceiling shall be a combination of acoustic board, gypsum board and
aluminum composite.
The architectural design shall address all the requirements in the Space Distribution
Matrix and other requirements elsewhere in these specifications and shall be compliant
to the National Building Code of the Philippines and all other relevant codes and
standards.
All furnishings required in the scope of work shall be to the satisfaction and approval
by the Owner.
5. Structural Works
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The Contractor shall prepare the necessary structural analyses, calculations and design
of structural members (foundations, columns, girders, beams, shear walls) in
accordance with the National Building Code of the Philippines, National Structural Code
of the Philippines, and other relevant codes. The design of the structure shall take into
account, among others, the seismic requirements of the area to attain the optimum
safety of the whole structure and minimize possible earthquake damage.
The Contractor shall prepare the structural design of the structure on the basis of the
data obtained from site investigations and survey of existing site conditions,
soil/geotechnical survey, foundation investigation, material testing, seismic
requirement of the area and other investigations necessary in standard engineering
practice to ensure safety of the structure.
Design loads shall be derived based on applicable provisions of the 2010 National
Structural Code of the Philippines, Volume 1 – Buildings, Towers and Other Vertical
Structures.
At the end of the design stage, the Contractor is expected to come up with the design
construction plans, as enumerated in Clause XI – Submittals in these specifications.
6. Mechanical Works
The Contractor shall design all mechanical works in conformity to the Philippine
Mechanical Code, Fire Code of the Philippines and other relevant codes, laws and
ordinances.
The scope of work of the Contractor consists of performing all operations involved in
the detailed design, supply, installation, balancing and testing of the HVAC system and
fire protection and suppression systems, all in compliance to the Philippine Mechanical
Code, Fire Code of the Philippines and other relevant codes, laws, ordinances and
regulations and to the satisfaction of the Owner.
The design of the air-conditioning system shall be in accordance with the latest air
conditioning technology, either for centralized air conditioning or for a segregate air
conditioning system.
The Contractor shall supply and furnish all materials brand new and of superior quality.
In general, the work shall include, but not limited to, the design, supply, installation
and putting the system into satisfactory operation of the following principal items:
1. Air-conditioning system, including controls, related accessories and pipings;

2. Air distribution ductwork, plenums, grilles, dampers, and related accessories;
3. Exhausts systems including fans and ductwork.
4. Local ventilation system for transformer rooms, emergency, generator rooms,
electrical rooms, and any other areas that require mechanical ventilation;
5. Automatic control system and other devices;
6. Thermal insulation for refrigerant piping, air-conditioning and exhausts
ductworks;
7. Noise and vibration control materials and devices;
8. Fuel oil system for the emergency generators complete with storage and
auxiliary tanks, pumps and piping, including generator flue gas exhaust and
radiator discharge ductwork;
9. Life safety system and smoke evacuation/extraction systems;
10. Motor controllers, including variable frequency drives as required, and
motors, controllers and control devices as required and motor control
centers;
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11. Electrical wiring interconnection between motors, controllers and control

devices as required for the proper operation of the systems;
12. Testing, adjustments, balancing and commissioning of all systems;
13. Painting and labeling of all equipment and accessories.
The design and provision of the HVAC system shall comply with the following codes
and standards:
Code
1. Philippine Mechanical Code
2. Uniform Mechanical Code
3. Fire Code of the Philippines
4. National Building Code of the Philippines
5. Philippine Electrical Code
6. Revised National Plumbing Code of the Philippines
7. Uniform Building Code
Standards
1. American Society of Heating, Refrigerating, and Air Conditioning Engineers
(ASHRAE), current editions
2. American Society of Mechanical Engineer (ASME)
3. National Fire Protection Association (NFPA)
4. American Society of Testing Materials (ASTM)
5. Air Moving and Conditioning Association (AMCA)
6. Air Diffusion Council (ADC)
7. American National Standard Institute (ANSI)
8. American Refrigeration Institute (ARI)
9. Sheet Metal and Air Conditioning Contractor’s National Association, Inc.
(SMACNA)
10. National Electrical Manufacturer’s Association (NEMA)
11. Underwriters Laboratory (UL)
12. Factory Mutual (FM)
13. DeutshIndustrieNorm (DIN)
14. Japanese Industrial Standards (JIS)
15. British Standards (BS)
6.1 Description of System
Air-Conditioning System. The air-conditioning requirement of the building

shall be served by a direct-expansion, Variable Refrigerant Flow (VRF) units.
Air-conditioned areas shall be provided with a combined ceiling-concealed
type Fan Coil Units and split-type wall mounted Fan Coil Units. Outdoor units
(ACCU) shall be located at each respective floor level. The condensing units
can be installed and hanged with brackets or floor mounted.
Ventilating System. All toilet, pantries, and active storage rooms shall be
provided with local mechanical exhaust fans. Air ventilation shall be through
galvanized steel ductwork.
Air Pressurization and Smoke Venting System. The stairwells are

pressurized in the event of fire through the automatic operation of the
pressurization fans. Pressurization air will be injected at every other floor. In
the event of fire, the floor on fire shall be subjected to smoke evacuation,
while the floors above and below it shall be pressurized. The vestibule of the
floor on fire shall be kept under neutral pressure. Fire mode operation of
both stairwell pressurization and smoke evacuation fans shall be at the
activation of the smoke detection system.
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6.2 Equipment Specification Guideline
1. Variable Refrigerant Flow (VRF) Units
a. General
a.1 Unit shall be air cooled, split-type, multi-system air

conditioner consisting of one outdoor unit and plural indoor
units, each having capability to cool independently for the
requirements of the rooms. Up to 8 different type and
capacity, indoor units can be connected to one refrigerant
circuit and controlled individually.
a.2 Inverter controlled compressor shall be capable of changing

the speed linearly to follow variations in cooling and heating
load. Outdoor unit shall be suitable for mix-match connection
of the following models: (1) Ceiling concealed type; (2) Wall
mounted type.
a.3 The refrigerant piping can be extended up to 100m with 50m

level difference without any oil traps. The 50m level
difference is based on the case where the outdoor unit is
located above the indoor unit. Where the outdoor unit is
located under the indoor unit, the difference is at maximum
of 40m. The level difference between indoor units in one
refrigerant circuit shall be 15m. Both indoor unit and outdoor
unit are assembled, tested, and charged with refrigerant at
the factory.
b. Capacity
Unit shall have a total capacity as shown on the equipment

schedule on the plans.
c. Refrigerant Circuit
c.1 The refrigerant circuit shall include an accumulator, plural

electronic expansion valves, one or two oil separators, a
receiver and liquid and gas shutoff valves. Filter drier and
crankcase heaters shall be furnished.
c.2 The outdoor unit shall have one of scroll type or two of
reciprocating or scroll compressors. The indoor unit shall be
equipped with an electronic control valve to control
refrigerant flow individually.
d. Safety Devices
The following safety devices shall be part of the outdoor unit; high
pressure switch, fused crankcase heater, fusible plug, thermal
protectors for compressor and fan motor, over current protection
for inverter, short recycling protection timer.
e. Oil Recovery System
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Unit shall be equipped with an oil recovery system to ensure

stable operation with long refrigerant piping.
f. Oil Equalizer System
The outdoor unit with 2 compressors shall be equipped with an oil

equalizer system to avoid unbalance between 2 compressors.
g. Controls
g.1 Outdoor unit shall have a minimum of 12 capacity steps to

meet load fluctuation and indoor unit individual control in
case of inverter series.
g.2 Computerized Proportional-Integral-Derivative (PID) control

shall be used to maintain a correct room temperature.
g.3 Unit shall be equipped with a self-diagnosis circuit for easy

maintenance and service.
g.4 The indoor unit shall be operated individually and each

having a remote controller with an ON/OFF switch, a fan
speed selector, a timer, a thermostat setting button and LCD
which indicates temperature setting, operation mode,
malfunction code and filter cleaning timing, etc.
g.5 The remote controller shall store the latest malfunction code
for easy maintenance.
g.6 Up to 16 indoor units can be controlled by one remote

controller in case of group control operation.
h. Related Accessories
h.1 The following accessories shall be provided:
Piping branches and headers with insulation for

quick work and smooth refrigerant flow;
Remote control devices for operation and monitoring
of indoor unit from remote;
Multi-function centralized controller.
h.2 The monitoring function shall be capable of indicating

operation and trouble signals of the indoor and outdoor unit
to the remote.
h.3 Outdoor unit shall be provided with anti-corrosion treatment.
The work also includes testing, adjustments, balancing and commissioning of systems
installed.
by the Owner.
7. Electrical and IT Works

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The Contractor shall design for the electrical and power supply system of the building
in accordance with the Philippine Electrical Code, Philippine Mechanical Code, Fire
Code of the Philippines, International Life Safety Code (NFPA 101), National Electrical
Code (NFPA 70), National Building Code of the Philippines and other relevant codes,
laws and ordinances.
The Contractor shall supply and install complete lighting system including all lighting
fixtures, conduits, fittings, wires and wiring devices as well as grounding system and
lightning arrester. The use of energy efficient lights is mandatory. The Contractor shall
likewise furnish and install complete power system including all feeders, branch,
circuits, wires and wiring devices. The Contractor shall supply and furnish all materials
brand new and of superior quality. All wires must be sized to accommodate peak loads
and future installation of additional electric-powered equipment and machineries.
The Contractor shall likewise supply and install local area network (LAN) wiring and
structured cabling and other accessories suited for fiber optic connection for automatic
link between main and satellite offices. All tables and cubicles shall have ready-
provision for voice and data system. The Contractor shall coordinate with the DCWD-
ICT personnel and its voice and data service providers for the configuration of the
communications system. The Contractor shall supply and furnish all materials brand
new and of superior quality. All wirings and accessories must be properly sized suited
for the operation of DCWD.
The Contractor shall supply and install of (1) Public Address System, (2) Multi-Media
Conference System at the board room, (3) Audio System at the Multi-Purpose
Conference Hall, (4) Biometric Attendance System, and (5) Queuing System, including
all wiring and wiring devices and other accessories necessary for its function amd
operation. The Contractor shall supply and furnish all materials brand new and of
superior quality.
In general, electrical and IT works shall consist of the following:
1. Electrical layout plan showing system of wiring, source, distribution, riser

diagrams, panel boxes, and switches, and all other pertinent material as required
by approving agencies.
2. A stand-by Generator Set, equipped with Automatic Transfer Switch (ATS), shall
be provided as alternative power source to supply the entire building during
power interruptions. Gen-set room shall be strategically located and designed as
part of the site development.
3. Power provision shall be provided by the Contractor; however, the demand load,
power supply and distribution line shall be coordinated by the Contractor with the
local utility provider, assisted by the Owner. Application for new power meter and
load deposit fee for the power transformer shall be facilitated and borne by the
Owner but the required documentary requirements such as load computation,
electrical plans and diagrams shall be provided by the Contractor. Power
house/mechanical room with transformer pad shall be strategically located and
designed as part of the site development.
Electrical wirings and accessories shall be:
i. Service Entrance – All wirings shall be THHN, IMC conduit, UL listed or

approved equal.
ii. Interior Wiring – All wirings shall be THHN, 3.5mm² minimum size in
PVC, sch. 40 conduit.
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iii. Devices – All switches and receptacle shall be flush mounted type, 15
ampere, grounding type for convenience outlet.
iv. Lighting Fixtures – Use power-saving type fixture or LED lighting fixtures.
v. Circuit Breaker – Bolt-on type, 10 kaic minimum.
vi. Panel Board – Ga. 16 GI sheet powder coated finish.
4. Security Monitoring System
i. CCTV – Shall provide the necessary devices including wiring, accessories

and equipment.
ii. Video Server – Shall be provided at the data center/server room.
iii. Camera – Shall be provided and strategically located at all public areas
such as entrance, exit, hallways, corridors, elevator, driveways, lobby,
parking, loading/unloading area, tellers and frontlines.
iv. Monitor – Shall provide at least 62-inch television with Cable TV (CATV)
provision to be located at the following areas:
(1) Data Center/Server room;
(2) Security Lounge at the ground floor;
(3) Board of Director’s Lounge;
(4) Board Room;
(5) General Manager’s Lounge;
(6) Assistant GM’s offices;
(7) Spokesperson’s office;
(8) Central Information Unit office; and
(9) Ground Floor Main Lobby.
5. Fire Detection and Alarm System
i. Every room and office shall be provided with smoke detector with 6.5
meter radius coverage or as specified in the Fire Code of the Philippines.
ii. Every exit door and stairs shall be provided with Manual Pull Station and
Bell/Siren.
iii. Fire Alarm Control Panel (FACP) for the building shall be located at the
ground floor near the receiving or information area.
6. Telephone
i. Service Entrance Provision – Shall be provided by the local utility provider.

ii. Location of Service Entrance – Shall coordinate up to the Main Distribution
Frame (MDF) of the building.
iii. Provide 1-50mm diameter PVC conduit spare for future expansion.
iv. Main Distribution Frame (MDF) – Size shall be size up to 30% spare
provision for future expansion, use Ga. 16 GI sheet in powder coated
finish.
v. Telephone Terminal Connection (TTC) – Shall be provided for every floor
level.
vi. New telephone units shall be provided as required in Section XII –
Annexes, Table C.
vii. Telephone system design shall suit the DCWD operations with easy and
quick communication links between main and satellite offices.
7. Data
i. Main Tapping Hub – Shall be provided inside the IT/EDP room or electrical
room.
ii. Local Area Network (LAN) – Shall be provided including LAN wiring using
fiber optic cabling and provisions for LAN expansion and development.
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iii. Wide Area Network – Shall be provided for data linkages of Owner’s
remote offices in Bajada, Madapo, Talomo Sump and Victoria Plaza
Collection Center with fiber optic cabling.
iv. Every room and office shall be provided with data point, size and type
shall correspond to the need of every office.
v. Shall be compliant to the requirement of establishing Data Center.
vi. Design shall be coordinated with the Owner’s IT personnel and the
Owner’s intranet/internet service provider (DCTech).
8. Structured Cabling
The Contractor shall supply and set up full cabling infrastructure to support data
and voice points. The Owner reserves the right to revise the number of data and
voice points required during the actual implementation. The Contractor is
required to propose a solution to implement cabling system with the Structured
Cabling System which include the following sub-systems:
• Work Area Sub-System

• Horizontal Sub-System
• Backbone Sub-System
• Telecommunication Room/Equipment Room/Entrance Facilities Racking
Sub-System
• Telecommunication Room/Equipment Room/Entrance Facilities Fiber
Pathway Sub-System.
The Structured Cabling System shall comply to the ANSI/EIA/TIA-568-B.2-1 Class

E performance requirements, including ‘Component Compliance’ and ‘Channel
Compliance’. Independent channel test reports must be produced for the system
that is to be installed for both the channel and verification that the individual
components are compliant.
International standards may be referenced where local standards do not provide

adequate information for detailed administration scheme’s and support of BAS
(Building Automation System) cabling systems. These include but are not limited:
• ISO 11801 - Specification of Structured Cabling for use within commercial

premises
• ANSI/TIA/EIA-606-A - Administration Standard for the
Telecommunications Infrastructure of Commercial Buildings
• ANSI/TIA/EIA-568-B.2-1 - Commercial Building Telecommunications
Cabling Standard
• ANSI/TIA/EIA-607 “Commercial Building Grounding / Bonding
Requirements”.
• TIA-942 – Telecommunications Infrastructure Standard for Data Centers
• ANSI/NFPA 70 National Electrical Code, CSA C22.1
• ANSI/EIA/TIA 492AAAC (OM3)
• BICSI Telecommunications Distribution Methods Manuals
• SSCP5-2000 (Singapore)
• Any local mandatory regulations
The Contractor shall have a quality system in place that conforms to the
requirements of ISO 9000 series of quality related standards, or shall provide
details of progression toward accreditation to the relevant standard.
The Contractor shall supply, install and perform the following cabling
requirement:
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a. 50/125um OM3 multi-mode fibre optic cables for the network backbones
in each building;
b. 9/125um OS1 single mode fibre optic cables for the network backbones
exceeding 500m;
c. Category 6 Unshielded Twisted Pair (UTP) copper cables for horizontal
cabling;
d. perform end-to-end test for all data cables and information outlets and
document the test results;
e. shall test all fiber and UTP cables with proposed network equipment test
tools;
f. shall label all cables, information outlets and patch panels according to
standards consistent with industrial practice;
g. shall provide complete documentation including schematic diagrams and
drawings showing cable routing, cable runs, location of information outlet
and patch panel configurations, together with full supporting
documentation;
h. shall provide any necessary screws, anchors, clamps, tie wraps,
distribution rings, wire mouldings, miscellaneous grounding and support
hardware, etc., necessary to facilitate the installation of the complete
Structured Cabling System;
i. shall maintain conductor polarity (tip and ring) identification at the Work
Area Sub-system, Horizontal Sub-system, and Backbone Sub-system
locations in accordance with industry practices.
8.1 System Technical Requirements
The complete Structured Cabling System to be installed for this project shall
be suitable to support analog and digital voice applications, data, local area
networks (LAN), video and low voltage devices for building controls and
management on a common cabling platform. The systems to be supported
include, but are not limited to:
Telecommunications
(a) Telephone
(b) Facsimile
(c) Telecom leased lines, including data services (DDS)
(d) ISDN services, up to 2.048 Mbps
(e) Exchange line services for PABX
Data Networks
(a) IEEE RS - 232-D, RS - 422, RS - 485
(b) IEEE 802.3 10Base-T
(c) IEEE 802.3 10Base-FL
(d) IEEE 802.3 100Base-TX
(e) IEEE 802.3 100Base-FX
(f) IEEE 802.3 1000Base-T
(g) IEEE 802.3 1000Base-TX
(h) IEEE 802.3 1000Base-SX
(i) IEEE 802.3 1000Base-LX
(j) IEEE 802.AE-10Gbase-SR
(k) IEEE 802.3 10Gbase-T
(l) ATM
(m) FDDI
(n) TP-PMD
(o) DTE Power Compliance to IEC 60603-7-7 section 6.4.4,
IEC 60603-7-7section 6.4.4, IEC 60603-7-7section 6.4.2,
IEC 60603-7-7section 6.4.1
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8.2 Equipment/Station Patch Cord
The equipment/station patch cord shall meet or exceed the following

standards:
(a) All Category 6 TX PLUS equipment/station patch cords shall be factory

terminated and supported by the system manufacturer with modular
plugs featuring PAN-PLUG™ one-piece, tangle-free latch design and
clear strain-relief boots to support easy moves, adds and changes.
(b) The type of cable used for equipment/station cords shall be 4 pair
Category 6 unshielded twisted pair UTP of a stranded construction.
Each patch cord shall be QC, 100% performance tested at the factory in
a channel test to the proposed TIA/EIA Category 6 standard.
(c) All equipment/station patch cord shall contain a moulded strain relief for
the cable termination.
(d) All equipment/station patch cord shall consist of round, 24 gauge tinned
copper, stranded conductors insulated with solid polyolefin, tightly
twisted into individual pairs and jacketed with flame retardant PVC. The
patch cord shall come in standard lengths of one, two, three, and five
meters and six standard colors of Off White, Black, Blue, Green, Red
and Yellow.
(e) All equipment/station patch cord shall be UL rated 1863 and meets IEC
60603-7.
(f) All equipment/station patch cord shall meets FCC Part 68 Subpart F;
contacts plated with 50 micro-inches of gold.
(g) The length of each station patch cord in Work Area shall be 2 meters,
and the length of each equipment patch cord in Telecommunication
Room/Equipment Room/Entrance Facility shall be either 2, 3 or 5
meters.
8.3 Work Area Sub-System
8.3.1 At each work area location the Contractor shall install two (2) RJ45
to RJ45 ‘Data’ work area station patch cord into the
telecommunication outlet (TO) designated as the ‘Data’ service. The
exact configuration of which TO will be designated as the data outlet
shall be confirmed with the Client prior to installation.
8.3.2 Telecommunication Outlet
(a) All telecommunications outlet (TO) shall be RJ45 8 position 8

conductor modular jack.
(b) Please refer to 6.5.6 for Copper Termination Hardware.
(c) All TO shall meet the requirements of ISO11801, EIA/TIA-568-
B.2-1, for Category 6, Class D.
(d) All TO shall accept 22 to 26 AWG insulated wire.
(e) All TO shall be wired in ANSI/TIA/EIA T568B wiring schemes
(f) All TO’s shall be able to accommodate re-terminations without
incurring permanent deformation or exhibiting signal
degradation.
(g) All TO’s shall be Underwriter’s Laboratories (UL) listed.
(h) Slope shutter faceplate that angles the modular jack to prevent
kink is preferred. The distance from the rear of the jack to any
surface behind the faceplate shall be a minimum of 30mm. If this
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distance cannot be achieved a surface mounted box shall be

installed.
(i) All outlet box must be secured firmly to the floor or wall. No
outlet box should be hang loosely on the wall or left loosely on
the floor.
(j) The Contractor shall install two (2) modular jacks on the
faceplate of each Service Outlet Box (SOB) in raised floor areas.
(k) For non-raised floor areas, Contractor will have to provide outlet
box and secure the knock out box on to any firm surface (floor
or concrete wall).
8.3.3 Service Outlet Box (SOB)
(a) Both power outlets and telecommunication outlets to the raised-

floor and under floor trunking outlet work area are on an
integrated SOB. However, Contractor will have to provide the
open adapter plate on the SOB. The telecommunication outlets
shall be installed on the faceplate, which will be screwed onto
the adapter plates of the SOB.
(b) The Contractor can propose, as an option, an angled adapter

plate such that the telecommunication outlet can be installed at
an angle, so as to relieve the bending strain on the station patch
cord.
d) The Contractor shall fill all unused holes in the adapter plate of
the SOB with stopper plugs.
8.4 Horizontal Sub-System

8.4.1 All installed cables must be fixed and supported in an appropriate
manner to a surface. No loose or trailing cables shall be permitted.
Cable trays shall be used whenever possible in raised floor voids,
trunking must be used on walls.
8.4.2 Horizontal Cabling provides connections from the Floor Distributor
(FD) to the Telecommunications Outlets (TO’s) in the Work Area. It
consists of the horizontal transmission media, the associated
connecting hardware terminating this media and TO’s in the Work
Area. Each floor of a building will be served by its own
Telecommunications Room unless otherwise specified.
8.4.3 Horizontal Cable
Category 6 UTP Cable

(a) The PANNET TX Copper Cable or equivalent shall be used for
the horizontal cabling subsystem. The Contractor shall supply
and install horizontal cables to connect each TO to the FD
termination hardware for the respective floor.
(b) The type of horizontal cables used for each work location shall
be 4 pair Category 6 unshielded twisted pair UTP of a solid
construction.
(c) All horizontal cables shall conform to or exceed the
ANSI/TIA/EIA-568-B Commercial Building Telecommunications
Cabling Standard for Category 6, Class D.
(d) All horizontal cables shall be Underwriter’s Laboratories (UL)
listed type CM, UL 1685. The type of horizontal cables used
for each work location shall be 4 pair CATEGORY 6 PLUS
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unshielded twisted pair UTP of a solid construction. The cross

separator of Cat 6 UTP pairs is required.
(e) All horizontal cables shall be composed of 24 AWG solid
copper conductors, insulated with high density polyolefin. The
insulated conductors are to be twisted into pairs and jacketed
with Polyvinyl Chloride (PVC) and shall meet or exceed IEC
61156-5 and ANSI/TIA/EIA-568-B.2-1 Category 6 component
standards.
(f) The horizontal cables shall be run using a star topology format
from the TR on each floor to every individual TO. All cable
routes must follow the routes and directions described on the
drawings.
(g) The length of each individual run of horizontal cable from the
TR to the TO shall not exceed 90m.
(h) The Contractor shall observe the bending radius and pulling
strength requirements of the horizontal cable during handling
and installation.
(i) Each run of cable between the TR and the TO shall be
continuous without any joints or splices, except where
consolidation points are required (See ‘Consolidation Points’).
Installation practices shall comply with ANSI/TIA/EIA-569-B
and any manufacturer’s particular requirements.
(j) Authorized cables from the cabling manufacturer must be
used.
8.5 Backbone Sub-System
The main cable route within a building and between building is called the
Building Backbone system. It is the Building Distributor (BD) to the Floor
Distributors (FD’s). It consists of the backbone transmission media between
these locations and the associated connecting hardware terminating this
transmission media. It is installed in a star topology.
The Building Backbone Subsystem shall include vertical/horizontal runs of

in-building cable between the BD and the FD’s of the building.
8.5.1 Fiber Optic Cables
1) The Contractor shall supply and install Optic-core multi-core fibre

optic cables as the vertical/horizontal backbone cables as noted
in this specification and in the drawings. The Contractor shall
observe the bending radius and pulling strength requirements of
all backbone cables during handling and installation.
2) Each fibre shall be buffered with color-coded PVC for
identification for multi-core fibre optics cable. The connector for
Multi-mode should be SFP, LC connector or SC connector.
3) The fibre optic cable shall meet the NEC requirements for OFNR
and comply with Bellcore, FDDI, ANSI/TIA/EIA-568-B.2-1, IEC
and ICEA standards.
4) All Multimode optical fibre cables shall be graded index with
core/cladding construction of 50/125 m; the fibre shall be
compliant to the performance specifications for OM3 Multimode
fibre detailed in ISO11801.
5) All Singlemode optical fibre cables shall be graded index with
core/cladding construction of 9/125 m; the fibre shall be
compliant to the performance specifications for OS1 Singlemode
fibre detailed in ISO11801.
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6) OS1 fibers meet or exceed numerous standards for optical fiber,

including ITU-TG.652, IEC 0793-1, and TIA-492CAAA. These
fibers ensure compatibility with legacy fiber and the geometric
properties contribute to minimizing splice loss and increasing
splice yield.
7) The fibre optic cable shall be protected by means of either a
cable tray or enclosure and a dedicated fibre routing system at
all times. Each end of the fibre optic cable shall contain a slack
storage box with approximately three (3) meters of cable slack.
Maximum Cable Attenuation Performance

for Indoor Optical Fibres
(dB/km)
OM1, OM2 & OM3 OS1
Multimode Fibre Singlemode Fibre
Transmission
850nm 1,300nm 1,310nm 1,550nm
Wavelength
Maximum
3.5 1.5 1.0 1.0
Attenuation
8) The fiber backbone subsystem shall include multimode fibre

optics within the building and for high speed Local Area Network
data backbone. Single mode fiber optics will be used for
backbone distance exceeding 500m.
9) The Contractor shall run the fibre optic cables in star topology.
10) The contractor shall provide all necessary equipment for the
installation of fibre optic cables.
11) Each run of cable between two termination points shall be
continuous without any joints or splices. Splicing is only allowed
at the end of the cables for connection purposes. Splicing is not
allowed for extending the cables.
8.5.2 Fiber Optic Termination Hardware
All fibre optic cables shall be fully terminated utilizing Opticom fibre
termination tray or drawer (FMT1 or FMD1), and shall be suitable for
the termination of the type of fibre optic cabling utilized.
(a) Each fibre termination tray/drawer shall provide cross-connect,

inter-connect and splicing capabilities and shall contain the
proper management troughs for supporting and routing the fibre
patch cables.
(b) Each fibre termination tray/drawer shall consist of side and rear
cable entry with facility for slack storage to limit the bending
radius of the optical fibres.
(c) Each fibre termination tray/drawer shall provide strain relief for
the incoming and/or outgoing fibre optic cables.
(d) Each fibre termination tray/drawer shall be capable of 19” rack
mounting.
(e) Fibre termination tray/drawer shall be available in configurations
able to accommodate either 12, 16, 24, 28, 32, 48, 72 or 96
individual fibre optic connectors.
(f) Fibre termination tray/drawer shall be modular in design and
capable of accommodating modular fiber adapter panel (FAP)
with SC or LC fibre optic connectors.
8.5.3 SC Fibre Optic Connectors

106
SC connectors shall meet or exceed the following specifications:
• ANSI/TIA/EIA-604 FOCIS-3 compatible; exceeds

ANSI/TIA/EIA-568-B.3 requirement.
• Ferrule type: 2.5mm Zirconia ceramic ferrule.
• Insertion Loss: 0.1dB average (multimode), 0.15dB
(singlemode).
• Retun Loss: >20dB (multimode), >40dB (singlemode)
• Free floating housing to ensure complete latching even when
inserted by the boot.
• Pre-assembled inner housing to simplifies assembly and
reduces installer error for lower installed cost.
• Full length adhesive fill tube to prevents adhesive from
entering internal cavity of connector to reduce installer error.
• Non-optical disconnect to maintain data transmission under
tensile loads for jacket cable for network reliability.
• High temperature thermoplastic design to allow use of high
glass transition temperature epoxies (with cure temperatures
up to 150 degrees C).
• Be available in versions suitable for termination of both
Multimode and Singlemode fibre.
buffered and jacketed fibre.
• Be suitable for both simplex and duplex mounting
arrangements.
• When used in a duplex mounting arrangement, color coded
boots shall be used for fibre identification.
8.5.4 LC Fiber Optic Connectors
LC connectors shall meet or exceed the following specifications:
• ANSI/TIA/EIA-604 FOCIS-10 compatible; exceeds

ANSI/TIA/EIA-568-B.3 requirement
• Ferrule type: 1.25mm Zirconia ceramic ferrule
• Insertion Loss: 0.1dB average (multimode and singlemode)
• Return Loss: >20dB (multimode), >40dB (singlemode)
• Rear pivot with anti-snag latch design to reduce latch fatigue
and resist cable snagging
• Connector body design suitable for both simplex and duplex
applications
• Independent free-floating ferrules to ensures physical fiber
contact for consistent low return loss, unlike unitary multi-
fiber ferrule connectors
buffered and jacketed fibre
• Be suitable for both simplex and duplex mounting
arrangements
• When used in a duplex mounting arrangement, color coded
boots shall be used for fibre identification
8.5.5 Fiber Optic Cord
The Contractor shall supply and install fibre optic patch cords for
cross-connection and inter-connection of fibre optic connectors in
fibre termination trays.
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The type of fibre optic patch cords to be used shall be selected to

suit the type of fibre optic connector that is installed in the
corresponding fibre termination tray. For example if OM3 fibre is
installed then OM3 patch cords shall be supplied to match.
1) Multimode 62.5/125µm and 50/125µm Fiber Optic Patch Cords
• Designed and tested to pass all TIA/EIA-568-B.3

performance requirements
• Insertion loss per connection: 0.10dB typical; 0.30dB
maximum
• 100% factory tested for insertion loss
• Lifetime traceability of test data to a Q.C. number on each
patch cord
• Meets UL1666 (OFNR) flame ratings
• Duplex Patch Cords include Duplex Clips to maintain polarity
2) Singlemode 9/125µm Fiber Optic Patch Cords
• Passes all TIA/EIA-568-B.3 performance requirements

• 100% factory inspected end face geometry in compliance
with Telcordia GR-326-CORE, Issue 3
• Typical insertion loss per connection: 0.25dB
• UPC polished (55dB min. Return Loss)
• 100% factory tested and inspected for insertion loss and
return loss
• Meets UL1666 (OFNR) flame ratings
• Lifetime traceability of test data to a Q.C. number on each
patch cord
• Duplex Patch Cords include Duplex Clips to maintain polarity
8.6 Telecommunication Room / Equipment Room / Entrance Facilities Racking

Sub-System
8.6.1 Open Rack
1) The Contractor must provide PatchRunner open rack with

complete cable management and accessories for
telecommunication room, equipment room or entrance facilities
in the building.
2) The open rack shall be 2-post or 4-post, 45U 19” wide with
complete cable management and accessories.
3) The type, make and model of the 2-post rack shall meet the
following specification:
• Meets EIA-310-D
• UL Listed 1000 lbs
• Printed rack space identification
• Double-sided #12-24 mounting holes
• Vertical cable manager on both sides of the 2 post rack
for cable management
• Width of the vertical cable manager shall be available in
6”, 8”, 10”, 12” or 15” size
• Vertical cable manager shall provide cable management
front and back
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• Cable management has integral bend radius control to

protect cable from being pinched, crushed, or strained
for network integrity
• Vertical cable manager shall accept removable, dual
hinge metal door that can open to right or left
• Vertical cable manager shall have slack management
spools to manage cable slack
4) The type, make and model of the 4-post rack shall meet the
• Meets EIA-310-D
• Dimensions - 84”H x 23.3”W x 30.2”D
• Welded steel construction with UL Listed 2000 lbs
• Printed rack space identification
• Double-sided #12-24 mounting holes
• Independent adjustable rear and front mounting rails to
support equipment mounting depth range from 3” to 30”
and provide design flexibility
• Vertical cable manager on both sides of the 4 post rack
for cable management
• Width of the vertical cable manager shall be available in
6”, 8”, 10”, 12” or 15” size
• Vertical cable manager shall provide cable management
front and back
for network integrity
• Vertical cable manager shall accept removable, dual
hinge metal door that can open to right or left
• Vertical cable manager shall have slack management
spools to manage cable slack
8.6.2 Network Switch Cabinet
1) The Contractor must provide Net-Access switch cabinet with

in the building.
2) The cabinets shall be 800mm x 1044mm, 45U 19” wide with
complete cable management and accessories.
3) The type, make and model of the cabinet shall meet the
• UL Listed 2500lbs
• All welded frame construction.
• Adjustable equipment #12-24 mounting rails.
• Equipment mounting depths up to 25.9” (658mm).
• Black polyester epoxy powder coat finish.
• Rack units are numbered and indexed for identification
• Vertical cable management channels on both sides as
side rails.
• Cable managers provided for both the front and rear of
the cabinet that can be used for cable management.
for network integrity.
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• Dual hinge front door can be opened in either direction

• Removable front and rear doors, and side panels.
• Fully integrated, electrically bonded structure with a
single grounding connection.
• Optimized thermal management capability.
• Casters field installable without tipping cabinet.
8.6.3 Server Cabinet
1) The Contractor must provide Net-Serv server cabinet with

in the building.
2) The cabinets shall be 600mm x 1200mm or 700mm x 1200mm,
42U or 45U 19” wide with complete cable management and
accessories.
3) 24-port modular patch panel must be used for copper
application.
4) Fiber mount tray or drawer with 2x 6-port duplex SC OM3 fiber
adapter panel must be used for fiber application.
5) The type, make and model of the cabinet shall meet the
• UL Listed 2500lbs
• Compliance with EIA-310-D and TIA/EIA-942
• All welded frame construction.
• Black Polyester epoxy powder coat finish.
• Modular cable management channels provide optimal
and discreet channels for managing and protecting
cables.
• Modular cable management fingers provide bend radius
control for each rack unit and can be positioned where
required on two rear poss for cable protection, provide
design flexibility, scalability, and improved aesthetics for
easier moves, adds, and changes.
• Perforated front door shall hinge left and be capable of
changing to hinge right.
• Split perforated rear door shall open in the middle to
minimize door swing footprint.
• Removable front and rear doors, and side panels.
• Fully integrated, electrically bonded structure with a
single grounding connection.
• Optimized thermal management capability.
8.7 Telecommunication Room / Equipment Room / Entrance Facilities Fiber

Pathway Sub-System
1) The Fiber Runner system shall be a protective routing system for

Fiber optic cables, patch cords and pigtails.
2) The Fiber Runner system shall provides a safe and efficient means
for routing Optical to and from Fiber optic terminal equipment and
Fiber distribution devices.
3) The Fiber Runner system shall include various basic components
such as snap-together QuickLock couplers, channels, spill-over,
fittings, mounting brackets and accessories.
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4) The channel shall be used to carry the Fibers horizontally or vertically

throughout the installation, and comes in sizes of 2x2, 4x4, 6x4,
12x4 and 24x4.
5) The fittings shall be used for changing direction, making transition,
and routing of Fiber into and out of the system. The QuickLock
couplers shall provide a means for mechanically joining the channel
and fittings.
6) Adjoining pieces are snapped together and require no tools for
assembly and disassembly. The mounting brackets shall be used to
attach the system to auxiliary framing, cable racks, or equipment
racks.
7) All Fiber carrying components of the Fiber Runner system shall be
designed to provide easy access for installing and routing of Optical
Fibers. Snap-on, hinged channel covers and split fitting covers allow
easy access to cables without fully removing covers.
8) Optical Fibers shall be placed in position rather than having to be
threaded through the system.
9) A minimum bend radius of two inches shall be maintained at all
fittings.
10) Spill-over installation shall not destruct the Fiber Runner system.
11) The Fiber Runner system shall be compliance to UL 2024A and NEBS
GR-63.
12) Non-metallic channel and fitting construction.
8.8 Physical Network Security System
8.8.1 RJ45 Plug Lock-in Device
1) All critical UTP RJ45 station patch cord and equipment patch
cord shall be physically secure with RJ45 plug lock-in device to
prevent unauthorized access.
2) The RJ45 plug lock-in device shall prevent unauthorized
removal of patch cord, IP phone, other networking equipment
or critical connection.
3) The RJ45 plug lock-in device must be compatible with VoIP
phones to deter unauthorized users from moving or stealing
phones, helping to maintain E911 availability and compliance.
4) The RJ45 plug lock-in device shall be installed without
interfering with adjacent jacks and plugs, even in high density
applications.
5) The RJ45 plug lock-in device shall allows plug to be locked into
or released from jack for enhanced physical security.
6) The RJ45 plug lock-in device shall provide different colour-
coding (up to 6 colors) for visual identification.
8.8.2 RJ45 Jack Blockout Device
1) All unused telecommunications outlet must be secured with

RJ45 blockout device to block unauthorized access to RJ45
socket.
2) The RJ45 jack blockout device shall block unauthorized access
to jacks and potentially harmful foreign objects.
3) The RJ45 jack blockout device must be compatible with most
RJ45 jacks to accommodate a variety of applications and does
not interfere with jack contacts.
4) The RJ45 jack blockout device shall be installed or removed
without interfering with adjacent jacks or hardware.
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5) The RJ45 jack blockout device shall only be released with the
special removal tool.
6) The RJ45 jack blockout device shall provide different color-
coding (up to 6 colors) for visual identification.
8.9 Cable Installation Practices
8.9.1 Horizontal Cabling Common Installation Practices
1) The use of nylon tie wraps is not allowed in any portion of the
horizontal cabling installation. Velcro style, hook and loop ties
with a minimum width of 7 mm (.25in) shall be used to secure
and dress cable. Black or white in color is preferred.
2) Avoid sharp bends that exceed four (4) times the outside
diameter of the cable being installed e.g. cable diameter = 8
mm (.33 in), minimum bend radius would be 32 mm (1.24 in).
3) Care should be exercised to avoid twisting of cable during
installation.
4) No kinks or hard twists are allowed in any cable run.
5) Maximum pulling tensions for four pair 23-24 AWG UTP cables
shall not exceed 110 Newton (25 lbs) per 304.8 mm (12 in) to
avoid stretching the conductor during installation.
6) Minimum amount of slack at the outlet is 304.8 mm (12 in).
7) Where raised floors are installed, the slack can be made up
under the floor. Slack under a floor must be in a figure “8”
configuration.
8) The maximum distance for the permanent link (excluding patch
cables) will not exceed 90 m (295 ft).
8.9.2 Horizontal Cable slack or Service Loops
1) Shall be provided at each end of installed horizontal cable plant.

2) Where possible the recommended minimum amount of slack for
all cabling in the communications room should be 3 m (10 ft)
and slack must be in a figure “8” configuration.
3) Service loop should be 1 m (3.3 ft) for optical fiber and 304.8
mm (12 in) for twisted pair at the outlet. Include the slack in all
length calculations to ensure cable permanent link does not
exceed 90 m (295 ft).
4) In some cases it might not possible to provide a slack loop.
5) Do not use patch cable connectors or extenders to increase any
cable length.
6) Do not secure communications cables to power cords.
7) Do not secure patch cables in a loop.
8) Do not install Velcro cable ties within 609.6 mm (24 in) of a
bend or turn.
9) Cable jacket removal must be the minimum possible when
terminating jacks ensuring the integrity of the pair wire twist is
maintained. Jacket removal shall not exceed a maximum of 25
mm (.25 in).
8.9.3 Cable Tray, J-Hooks, and Conduits
1) Precautions that should be observed include the elimination of

cable stress as caused by tension in suspended cable runs not
located in cable tray or conduit.
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2) J-Hooks shall be installed alternated between 1219.2 mm (4 ft)

and 1524 mm (5 ft). The interval must vary in a single run to
prevent a standing wave induction on the cable.
3) All cables exiting or leaving the raceway shall be supported
within 1524 mm (5 ft) with an approved support method.
4) Hook and loop or cable management rings are to be spaced no
greater than 1524 mm (5 ft) apart. They are not to support
more than 50 single 4 pair or (25 dual 4 – pair) cables.
5) All communications cables shall be installed in a cable tray, J-
Hooks, wire way, or conduit and perpendicular to fluorescent
lighting and electrical power cables or conduits.
6) All cables shall remain within the pathway; cable tray, wire way,
or conduit until necessary to breakout at the work area.
8.9.4 Other general practices
1) LAN signals shall not be split or shared with any other signal
2) Only one connection per four pair cable/jack is allowed
3) The minimum clearance between electrical conduits and
communications cables routed in parallel under a raised floor is
304.8 mm (12 in).
4) The minimum clearance between power cables and
communications cables routed in parallel is 304.8 mm (12 in)
except when in divided cable tray.
5) Install minimum of 152.4 mm (6 in) away from any light fixture
or other source of electromagnetic interference (EMI).
6) Do not install communications cabling in elevator shafts as this
causes electrical interference.
7) Cables placed in conduit shall not exceed the fill capacities as
listed in the ANSI/EIA/TIA-569, even though the maximum fill
quantities as listed in ANSI/NFPA 70 are less stringent.
8) Pull cables gradually and with constant tension, taking care not
to crush or pin bundles.
9) Be particularly careful when pulling cables around corners,
watching out for nails and sharp edges that could damage the
insulation.
10) Do not step on cable during installation.
11) If cable supports crush or compress horizontal copper cables,
the conductor pairs can be damaged. To avoid this, use plastic
stand-off cable staples rather than metal cable staples or staple
guns.
12) Support horizontal cable bundles using broad support J-hooks
or cable trays. Do not use narrow “bridle rings” since they tend
to crush the cables.
13) Terminate per manufacturer instructions. Improper terminations
are another leading cause of cabling performance problems.
14) Do not splice or repair damaged cables between the IT
Communications room and the outlet locations. A new cable
must be installed if there is any damage.
15) Do not install communications cables directly on top of ceiling
tiles, grids, or light fixtures. Always use proper support e.g.,
cable tray, j-hooks, and other approved methods to support the
cables and keep them at least 152.4 mm (6 in) in away from
fluorescent light fixtures.
16) Ceiling support wire or rod will not be the means of supporting
cables.
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17) Communications cables shall not be supported from power

conduits or wire ways.
18) All cables shall be secured when exiting or leaving the cable
tray.
19) All cables exiting the cable tray shall have approved strain relief
maintaining bend radius.
8.10 Administration System.
The Administration system consists of labelling hardware for providing

circuit identification and patch cords and/or jumper wire used for creating
circuit connections at the cross connects. The combined length of all patch
cords, jumper wires and equipment cords shall not exceed 10m.
The type of patch cords to be used shall be of the same category of

performance as the cable and connectivity components and of the same
manufacturer so the individual components form a end to end warrantable
solution.
8.11 Identification System
8.11.1 Horizontal Cabling

8.11.2 Telecommunications Outlets
8.11.3 Patch Cords
8.11.4 Server and Network Equipment Cabinets
8.12 Cable Testing Requirements.
All cable plant installed by the Contractor shall be fully tested as detailed
below. All test results shall be reported using the Permanent link model to
the requirements of ISO 11801 and ANSI/TIA/EIA-568B.2-1 for the
Category 6 cabling system installed. As a minimum requirement, the
following parameters shall be tested and recorded:
8.12.1 Data Grade Links (100% of cables) with a FLUKE DTX Cable
Analyzer Level III Approved Tester
1) Length in meters
2) Wire map
3) Insertion loss (attenuation)
4) Attenuation to cross talk ratio (ACR)
5) PowerSum attenuation to cross talk ratio (PSACR)
6) Pair-to-Pair Near End Cross Talk level (NEXT)
7) PowerSum Near End Cross Talk level (PSNEXT)
8) Pair-to-Pair Equal Level Far End Cross Talk level (ELFEXT)
9) PowerSum Equal Level Far End Cross Talk level (PSELFEXT)
10) Return loss
11) Propagation delay
12) Delay skew
13) Date of test
8.12.2 Voice Grade links (100% of pairs)
1) Pair continuity/rotation
2) Date of test
8.12.3 Fibre Optic links (100% of fibres)

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1) Length in meters
2) Insertion loss of as measured at 850nm and 1,300nm,
1310nm and 1550nm in both directions with a power meter
3) Date of test
8.13 Technical Support. On-site Move Day Support shall be provided by the
Contractor with his technical support staff who is competent to trouble-
shoot and fix problems, including his Design Engineer responsible for the
design of the system.
by the Owner.
8. Plumbing and Sanitary Works
The design of the water distribution system and facilities, sewer and waste disposal
system and storm drainage system, among others, shall conform to the following
codes and standards:
1. Revised National Plumbing Code of the Philippines

2. Uniform Plumbing Code
3. Sanitation Code of the Philippines
4. Uniform Building Code
5. American Society of Plumbing Engineers Handbook
6. American Society of Sanitary Engineers Handbook
7. ASHRAE Handbook
All design considerations/assumptions shall be based on the technical and detailed

analyses and design computations.
The Contractor shall supply and install complete plumbing and sanitary systems
including fixtures, fittings, appurtenances and piping system, among others. The use
of low-flow fixtures is hereby recommended. Complete installation shall mean not only
the major equipment and apparatus conveyed in these specifications, but all the
incidental sundry components necessary for the complete execution of the works and
for the proper operation of the installation, whether or not these supply components
are not mentioned in detail in these specifications.
The Contractor shall supply and furnish all materials brand new and of superior quality.
All fixtures must be sized according to use and its projected number of users.
The technical drawings and specifications shall clearly indicate all the details required
to ascertain the care and thoroughness devoted in the preparation of the drawing.
8.1 Design criteria
1. Sanitary Drainage and Sewerage
1.1 Sanitary waste generated shall be drained by gravity to the

existing sewer line at ground level.
1.2 Drainage and sewerage shall be underground and covered
type system.
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1.3 The drainage layout shall show all the required information
such as direction of flow, manhole-to-manhole distances,
and sizes of lines, invert elevation of manholes/catch
basins/canals, location of outfalls, grits, grease traps, etc.
1.4 Sewerage system shall be provided and designed at
appropriate size to manage sanitary wastes.
1.5 Sewer line shall be connected to the sewerage system before
discharging to the nearest city drainage system.
1.6 Waste from kitchen sink shall be provided with grease trap
under the sink.
1.7 All sewer and waste lines shall be declog and leak tested.
1.8 All fixtures shall be individually vented.
1.9 Cleanouts shall not exceed 15m apart for straight horizontal
run sewer line.
1.10 Provide a secured and isolated storage within the laboratory
premises for toxic heavy metals that are due for disposal.
2. Storm Drainage System
2.1 Storm drainage shall be designed for an average rainfall

intensity if 12 inches per hour, 15 minute duration, based on
10-year precipitation curve.
2.2 Minimum slope for pipes shall not be lesser than ½%.
2.3 Storm drainage shall be by gravity collection system.
2.4 Roofs, decks, ledges and areas exposed to weather shall be
provided with the appropriate type of drains and be
connected into the downspouts or leaders for disposal at the
grade level into the rain catcher system.
2.5 Storm drainage system for floors above grade level shall be
drained by gravity to the drainage line at ground level.
2.6 Drainage shall be provided for machine rooms, air handling
unit (AHU) rooms, pump room, genset room, transformer
pad, aircon units and other utilities where needed.
2.7 All gutter/roof drain shall be provided with strainer.
2.8 Final disposal point shall be into the drainage line at ground
level.
3. Cold Water Distribution System
3.1 Metering – main water meter for the building.

3.2 Hose bibb shall be provided for the machine rooms, genset
rooms, pump rooms, parking areas, and other utility rooms
which requires water supply.
3.3 Group fixtures shall be provided with isolation valve (IV) per
toilet area supplied. Irrigation supply stub-outs or hose bibb
shall be provided on all planter’s areas.
3.4 Water tank shall be clean, disinfected, and leak-tested.
3.5 Booster pump and pressure tank, if any, shall be provided to
meet the required minimum pressure.
3.6 Pressure reducing valve shall be provided on floors where
pressure exceeds 80 psi.
3.7 Operating pressures of toilet/bathroom fixtures shall be
considered.
3.8 Occupant water demand as per code requirement.
4. Water Supply and Distribution System

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4.1 The design shall be on the basis of the source and volume of
water supply, water consumption, piping network, and
conveyance in accordance with the applicable laws, rules and
regulations governing health, safety and sanitation.
4.2 Potable water supply will be sourced out from the existing
water mains in the area.
4.3 Water storage tank/cistern shall be designed to
accommodate fire and domestic uses where the number and
size shall be supported with design computations.
5. Gas Storage and Distribution System (Laboratory and Canteen)
5.1 The Contractor shall determine the requirements of gas

supply for laboratory and canteen.
5.2 The design of gas supply system and piping system shall be
in accordance with applicable laws, rules and regulations
governing health, safety and sanitary practices.
5.3 Gas tanks shall be provided with suitable storage.
5.4 The Contractor shall also provide and install gas exhaust
sytem.
8.2 Material Specification Guideline
1. Sewer and Vent System
1.a Sewer Lines – Lateral pipes shall be Polyvinyl Chloride (PVC)

Pipes and Fittings, series 1000, locally manufactured.
1.b Kitchen Waste Lines – Hubless cast iron pipes and fittings,
imported, locally available.
1.c Vent Lines - Polyvinyl Chloride (PVC) Pipes and Fittings,
series 1000, locally manufactured.
1.d Branch Vent - Polyvinyl Chloride (PVC) Pipes and Fittings,
2. Storm Drainage System
2.a Roof Drains – Dome type strainer with C.I. body, locally
manufactured.
2.b Floor Drains – Square type with C.I. body, locally
manufactured.
2.c Downspouts – Polyvinyl Chloride (PVC) Pipes and Fittings,
2.d Collectors – Polyvinyl Chloride (PVC) Pipes and Fittings,
3. Water Distribution System
3.a Cold Water Lines (potable & non-potable) – For risers and
down-feeds: Galvanized Iron (G.I.) pipes and fittings,
imported, locally available. For roughing-in of toilets:
Polyprophylene (PPr) pipes and fittings, imported, locally
available.
3.b Fire Line – Shall be Galvanized Iron (G.I.) pipe, sch. 40,
locally manufactured; fittings shall be malleable steel,
imported, locally available.
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4. Plumbing Fixtures
4.a Water Closet – flush valve or tank type, siphon jet, floor or
wall outlets, floor mounted, locally available. Consider sensor
type fixture.
4.b Lavatory – counter-top or wall-hung or under-the-counter
model, locally available. Consider sensor type fixture.
4.c Urinal – flush valve, locally available. Consider sensor type
fixture.
4.d Kitchen sink – locally available.
4.e Utility sink – locally available.
At the end of the design stage, the Contractor is expected to come up with the
design construction plans, at a suitable scale, as enumerated in Clause X – Submittals
in these specifications.
by the Owner.
9. Fire Protection and Suppression Systems
The fire prevention requirements, automatic fire sprinkler, fire hydrants and fire hoses
shall be provided on locations as specified in the codes, standards and local building
laws, as applicable.
The work shall consider the design of fire hose cabinets, wet and dry stand pipe
system, provision of fire hose cabinets and wet and dry stand pipe system, and
design/layout of automatic fire sprinkler system. Fire suppression system shall be the
addressable type.
9.1 Codes and Standards
a. ASHRAE Handbook
b. NFPA 101 – Life Safety Code
c. NFPA 10 – Portable Fire Extinguishers
d. NFPA 14 – Standard for the Installation of Standpipe and Hose
System
9.2 Design Criteria
a. Portable Fire Extinguishers – shall be strategically located and shall

conform to NFPA 10 with maximum travel distance equal to 75 ft.
b. For the hydraulic analysis, hose allowance shall be 2-50GPM.
c. Drain line for the system shall be provided with individual remotest
test connection for each zone served.
d. Special extinguishing system shall be provided on areas where

expensive/or electronic equipment are stored.
e. Generator room to be provided with portable fire extinguishers.
f. Electrical room to be provided with portable fire extinguishers, CO2

or FE-36 type.
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g. Transformer vault/pad shall be provided with 100lbs. wheeled type

CO2 or FE-36 type fire extinguishers.
h. Fire Hose and Wet & Dry Stand Pipe
i. The fire hose cabinet shall be installed for the purpose of

extinguishing of fire in its incipient stage. Standpipe system shall
be meeting Class II requirement.
ii. The fire hose cabinet shall be located at prominent and
accessible position of each floor and the place shall be near exits
in corridor.
iii. The number of fire hose cabinet in each section of the building is
within 30 ft (9.20m) of a nozzle attached to not more than 100 ft
(30.50m) hose.
iv. The hose cabinets shall be made of sheet steel and consist of
hose valve, discharge nozzle and hose for easy handling. The
lable of “HYDRANT” shall be affixed to the front of cabinets.
v. Each discharge nozzle shall discharge water at more than 50GPM
(189.40 L/min).
vi. Hose length shall be 1-1/2”Ø x 100 ft. (40mmØ x 30m) hose.
vii. The pump shall start automatically.
viii. The wet and dry stand pipe shall be located in non-combustible
fire-rated stair enclosures.
ix. The capacity of fire hose valve in dry stand pipe system shall be
more than 100GPM (379 L/min) and the discharge pressure sall
not be less than 65 psi.
i. The portable and mobile type fire extinguishers of required number

and type shall be installed.
j. The portable ABC powder type fire extinguishers shall be installed at

the other areas (mechanical rooms, storage rooms).
k. For flammable liquid, use Aqueous Film Foam System (AFFS) to

prevent pre-ignition. Maximum travel distance is 75 ft.
l. Use 1230 fire protection fluid fire suppression system for server
room/data center.
9.3 Material Specification Guideline
1. Fire Hose Cabinet

1.a Cabinet – Gauge #18, M.I. Steel, locally manufactured.
1.b Hose – Imported, UL listed, rubber lined gasketed hose.
1.c Fog Nozzle – Imported, UL listed, combination fog/nozzle
stream.
1.d Rack Pin – Locally manufactured.
2. Portable Fire Extinguisher – UL listed/FM approved, conforming to

NFPA 10.
3. Signs – Locally manufactured, samples for approval.
9.4 Pump and Motor System
The Contractor shall design, supply and install fire suppression pumping and
motor system that can accommodate the minimum requirements in the
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operation of the system. All fire pump, jockey pump, motor, sprinkler head,
alarm assembly and alarm supervision system shall be UL listed and FM
approved.
by the Owner.
10. Ancillary Buildings and Works
The Contractor shall design, supply, install and construct the required ancillary
buildings/structures and works such as laboratory building, office canteen, parking
area, perimeter fence and gate, perimeter lighting, pavement markings, traffic and
directional signs, guard house, driver’s lounge with comfort room and wash area,
power house, drainage system and other utilities as required in the Space Distribution
Matrix and elsewhere in these specifications, in accordance with the National Building
Code of the Philippines, other governing codes and standards and to the satisfaction
and approval by the Owner.
1. Laboratory Building
The laboratory building shall be a 3-storey reinforced concrete

building with a minimum building footprint of 190 square meters and
490 square meters of Construction Floor Area. Minimum space
requirement per work station shall be as required under Section XII –
Annexes, Table B, but the total ground floor area shall not exceed the building
footprint.
The DCWD laboratory does not only handle water quality analysis for in-house
purposes but accommodates external customers. Hence, the design shall be
comparable as to those entry-controlled facilities. Customers shall be limited to
lounge area only. Electronic door lock is best recommended to avoid entry of
unauthorized persons. The design shall be responsive to current and future
needs that encourage interaction among chemists and analysts. The building
shall be provided with security monitoring system and a public address
system.
Laboratory space must accommodate simultaneous and separate ventilation

and utility connections at individual lab modules to ensure both the reliability
and accuracy of results as well as occupant safety throughout the space.
The Contractor shall identify, verify and conduct actual inspection at the
existing DCWD laboratory to conclude its requirement and the equipment to
be utilized in the new laboratory building. Coordination with the DCWD
laboratory technicians/staff shall be done before or during the detailed design
phase to effectively address all design-related concerns of the new laboratory
building.
Other technical specifications requirement for the design and construction of

the laboratory building shall adopt those with the main building including the
provision and supply of HVAC system, electrical, mechanical, IT requirements,
communication system, fire protection and suppression system, and fire exits.
120
The design shall be in accordance to the National Building Code of the

Philippines and other relevant codes. Approval shall be to the satisfaction of
the Owner.
2. Office Canteen Building
The canteen building shall be a 2-storey reinforced concrete building

with a functional roof deck with a minimum building footprint of 180
square meters and 480 square meters of Construction Floor Area.
The design of the canteen shall be suitable to the employees’ needs and
convenience. The canteen shall be equipped with lighting and electric heating
system, toilet and washing facilities. It shall also be provided with furniture
such as tables and chairs. Smoker’s lounge may also be provided. Security
monitoring system and public address system shall likewise be provided
Other technical specifications requirement for the design and construction of

the office canteen building shall adopt those with the main building including
provisions for HVAC system, electrical, mechanical, IT requirements,
communication system, fire protection and suppression system, and fire exits.
The design shall be in accordance to the National Building Code of the

Philippines and other relevant codes. Approval shall be to the satisfaction of
the Owner.
3. Parking Area and Access Road
Design grade and alignment of the parking area and access road shall be
based on the recommended alignment and grade as indicated on the plans.
4. Drainage
Drainage is either closed channel or circular pipes. Drainage shall be sized to

accommodate storm and waste water. Scope for drainage shall include the
outfall to existing street drainage. Recommended minimum gradient for
drainage shall be as prescribed by law.
Sanitary wastes from the laboratory shall pass through the sewerage system
before discharging to the street drainage. Chemical wastes including heavy
metals shall neither be discharged to the sewerage system nor to the street
drainage. Proper chemical waste disposal procedure shall be observed and
maintained by the Owner.
5. Maintenance Manholes and Catch Basins
At every change of alignment gradient or diameter, there shall be a manhole

or inspection chamber. Manhole and catch basins shall be constructed so as to
be watertight under test. Manholes should be spaced as prescribed in
governing codes. In cases where installation of manhole is impractical within a
certain distance, manhole shall be placed to the next nearest possible location.
As a minimum requirement, boxes shall be reinforced concrete hollow block

construction.
Design of manhole cover including exposed top stiffeners shall be the type
approved by the Owner and its finish top elevation shall coincide with the
design grade of a paved road.
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6. Perimeter Lighting
The use of LED perimeter lighting system is best recommended. The system
shall be easily installed, requires low maintenance, and energy saving. The
illumination produced by the lights shall be glare-free and highly targeted to
provide optimal lighting for security guards and cameras.
7. Pavement Markings, Traffic and Directional Signs
Pavement markings, traffic and directional signs are essential for safe and
efficient traffic movement to and from the building. The Contractor shall install
regulatory, warning and guide signs for the transacting customers and
employees. The signs shall be manufactured using the highest quality
reflective products to ensure maximum visibility. The use of symbols rather
than words signs may be used for ease of recognition and consistency. The
markings and signs shall serve as providing guidance, identifying unsafe
conditions, and informing of illegal maneuvers of vehicle inside the building
premises.
8. Mechanical Area / Power House
Transformer room/pad shall be constructed outside the building but within the
site. Pad size and design shall be based on the type of transformer to be
mounted. Building construction and clearances from adjacent and nearby
structures shall be compliant to governing codes and standards.
9. Driver’s Lounge, Wash Area and Common Comfort Room
The structure shall be constructed outside the main building near the power
house that will be utilized as driver’s lounge. Wash area and comfort room
shall be provided for guard and field personnel use.
by the Owner.
11. Permits
The Contractor shall process and secure all the necessary permits as required by
authorities for the preparation, execution and upon completion of the contract. The
Contractor shall coordinate with other government/private agencies and pay all fees
incidental to the acquisition of the required permits.
Such documents include construction permits but not necessarily limited to the
following documents:
1. Demolition Permit
2. Appropriate Certificate from DENR
3. Occupational Safety and Health Program
4. Excavation Permit
5. Fencing Permit
6. Building Permit
7. Fire Clearance Certificate
8. Occupancy Permit
Owner-furnished documents that will form part of the requirements in securing such
permits have been consolidated and will be endorsed to the Contractor such as
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certified true copy of Transfer Certificate of Titles (TCT’s), Sketch Plan (signed by a
geodetic engineer), and Zoning Certification (for DENR Certification).
12. Construction Works
Buildings proposed for construction shall comply with all the regulations and
specifications herein set forth governing quality, characteristics and properties of
materials, methods of design and construction, type of occupancy and classification. All
other matters relative to the design and construction of the building and other
structures not provided for in these specifications shall conform to the provisions of the
Fire Code of the Philippines and National Structural Code of the Philippines, as adopted
and promulgated by the Board of Civil Engineering pursuant to Republic Act Number
544, as amended, otherwise known as the "Civil Engineering Law”.
The Contractor shall perform the construction activities, but not limited to, the
following:
a. Mobilization/Demobilization
The Contractor shall mobilize and bring out into work, all personnel, plant and
equipment, in accordance with his approved construction program, equipment
moving and utilization schedule and manpower schedule, from its regular place of
business to the site to undertake the contract.
Mobilization shall include the obtaining and transporting to jobsite of equipment,

materials, tools, personnel, constructional plant and all necessary items for the
execution and completion of the work and shall also include the setting up and
the verification of all equipment, instrument and all other plant until it is rendered
operable. It shall also include sufficient supply of spare parts for the construction
plant. Breakdowns are to be repaired on site by the most expeditious method
possible at no cost to the Owner. In the event repairs being beyond the
personnel or tools at the site to effect repairs in a reasonable time, such that the
construction plant has to be removed from the site, then a replacement of
machine or plant or equipment of a similar capacity shall be provided by the
contractor at no additional mobilization costs to the Owner nor extension of
completion of works.
Construction equipment once moved into the project site checked and accounted
for by the Owner shall not be permitted, prior to the completion of the contract,
to be moved out or transferred by the Contractor to another project site without
the written approval of the Owner. Periodic check-up of the Contractor’s
equipment moved-in for the contract shall be conducted by the Owner. The
Contractor will pay to the Owner the amount equivalent to the rental rates of any
equipment not accounted for during check-up for the number of calendar-days
the equipment have been removed (without the written consent of the Owner)
from the project site until the said equipment have been returned. Such cases
are grounds for disapproval of claims for time extensions of the Contractor.
Demobilization shall include dismantlement and removal from the site of

Contractor’s plant, materials and equipment and all temporary facilities.
Demobilization shall also include clean-up of the site after completion of the
contract as approved by the Project Manager and transportation from the site of
Contractor’s personnel.
b. Demolition and Relocation of Affected Structures
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Demolition works shall include complete removal of materials and debris of

existing covered gym/court, storage room, annex building and main building
including all files and stored materials & fittings, furniture, hardware, accessories,
machineries, plumbing, electrical, mechanical equipment and other paraphernalia
affected by the demolition. The affected storage room shall be relocated to
Catalunan Grande property; stored files and materials thereat shall be hauled to
the new storage room as specified under “Records Storage Room” elsewhere in
these specifications.
Demoliton of salvageable materials shall be taken with extra care and protection
for future use. Demolition cuttings of the affected covered gym trusses shall be
done in such a way as to provide ease of its re-installation for other purposes in
the future. Protection of existing structures/facilities left functional shall be taken
into account by the Contractor.
The Contractor shall prepare a Demolition Plan and Schedule of Disposal of all
the affected areas subject to the approval of the Owner which includes an
inventory of salvageable materials, hardwares, and furnishings. Joint inventory of
such items shall be conducted by the Contractor and the Owner and the same
shall be turned-over to the Owner and hauled by the Contractor to a place
designated by the Owner.
Considering that the existing Main Building is still in use and currently occupied
as office spaces, demolition of such shall be done only when the new building
has already commissioned and operational. In the event the Owner decides
during the implementation of the project not to pursue the demolition of the
existing Main Building, the corresponding pay item of such demolition and the
development of the portion occupied by the existing building shall be deducted
from the pay item of the Contractor.
c. Site Clearing & Proper Waste Disposal
General site clearing operations include removal of demolished materials and

objectionable matter, protection of existing structures/facilities left functional,
and clearing to allow for new construction. Provide barricades, coverings, or
other types of protection necessary to prevent damage to existing
structures/facilities not indicated to be removed.
Clearing work shall be restricted to area within rights-of-way or easement or

within construction limits as indicated on the drawings. The work includes
cleaning up of debris resulting from site clearing operations continuously with the
progress of the work. Remove debris from site in such manner as to prevent
spillage. Keep pavement and area adjacent to site clean and free from mud, dirt
and debris at all times. Remove all waste material from site.
Dispose of materials, waste including toxic materials, trash and debris in a safe,
acceptable manner in accordance with applicable laws and ordinances. Burying
and burning of trash and debris at the site will not be permitted. Remove trash
and debris from the site at frequent intervals so its presence will not delay the
progress of the work or cause hazardous conditions to workers and the public.
Removed materials and debris that can be reused or recycled shall be disposed of
properly to a site designated by the Owner. However, waste and trash that could
no longer be reused or recycled shall be removed from the DCWD property and
disposed of in a legal manner to a site preferred by the Contractor and agreed by
the Owner. Location of the former’s disposal site and length of haul shall be for
the Contractor’s responsibility.
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d. Siteworks
d.1 Excavation, Footings and Foundations
Subject to the provisions of Articles 684 to 686 of the Civil Code of the
Philippines on lateral and subjacent support, the design and quality of
materials used structurally in excavation, footings, and in foundations
shall conform to accepted engineering practices.
Footings and foundations shall be of the appropriate type, of adequate

size, and capacity in order to safely sustain the superimposed loads
under seismic or any condition of external forces that may affect the
stability of the structure. The Contractor shall employ construction
methodology that is of minimal impact to its immediate environs during
foundations works. Such methodology shall be approved by the Owner
before commencing any foundation works.
d.2 Excavation and Fill
Excavation or fills for buildings or structures shall be so constructed or

protected that they do not endanger life or property.
Whenever the depth of excavation for any construction is such that the
lateral and subjacent support of the adjoining property or existing
structure thereon would be affected in a manner that the stability or
safety of the same is endangered, the Contractor undertaking or causing
the excavation to be undertaken shall be responsible for the expense of
underpinning or extending the foundation or footings of the
aforementioned property or structure.
Excavation and other similar disturbances made on public property shall

unless otherwise excluded by the Building Official, be restored
immediately by the Contractor to its former condition within 48 hours
from the start of such excavation and disturbances.
e. Floor Construction
All floors shall be so framed and secured into the framework and supporting walls
as to form an integral part of the whole building. The types of floor construction
used shall provide means to keep the beam and girders from lateral buckling.
f. Roof Construction and Covering
All roof coverings shall be so framed and tied into the framework and supporting
walls so as to form an integral part of the whole structure.
g. Furniture and Other Furnishings
The Contractor shall supply and install all furniture and other furnishings required
in the Space Distribution Matrix and elsewhere in these Performance
Specifications and Parameters with the following minimum required
specifications:
1) Executive Table with Chair
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a. Main table shall be at least 1.60m wide with 3-layer side drawers
and 1-layer center drawer on melamine finish.
b. The return table shall be at least 1.00m long with under table
shelves on melamine finish.
c. Chair shall be executive type, steel frame, high back, with arm
rest and with tilting mechanisms.
2) Executive Wall Cabinet
a. Cabinet shall be at least 2.20m high.

b. Wood frame on lamination finish.
c. Shall be a combination of closed book shelves and desk drawers.
d. Vacant wall panels for plaques and pictures are recommended.
e. Use executive type modern cabinet designs.
3) Visitor’s Chair
a. Steel frame, mid-back with arm rest.
4) Sofa Set with Side Tables
a. One 3-seat and one 1-seat sofa, wood frames on synthetic

leather finish.
b. Side table shall be at least 0.50m x 0.50m with shelves, wood
frame on lamination panels.
5) Supervisor Work Station with Staff Chair and Visitor’s Chair
on lamination finish.
b. Return table shall be at least 1.00m long with under table
shelves on lamination finish.
c. Cubicle shall be at least 1.50m high with combination of solid
panels and fabric panels.
d. Cubicle panels shall have an area for cork boards.
e. Cubicle shall have built-in cabling raceways and outlets.
f. Staff chair shall be steel frame, high-back clerical chair with arm
rest and tilting mechanism.
g. Visitor’s chair shall be steel frame, low-back without arm rest.
6) Rank in File Work Station with Staff Chair
b. Return table shall be at least 0.80m long with under table
d. Cubicle panels shall have an area for cork boards.
7) Counter-type Tellering Cubicle with Chair
a. Tellering counter station shall be at least 1.50m wide.

b. Paying desk shall be at least chest level of the paying customer.
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c. The work surface table shall have center drawer and side
drawers with various cash compartments.
d. Main desk counter shall be extended to the paying customer for
at least 0.60m, with glass partitions.
e. The return work surface table shall be at least 0.90m with under
table shelves.
f. Cubicle shall have built-in cabling raceways and outlets.
g. Operational high tellers chair shall be steel frames, high back,
adjustable with arm and steel foot rest.
8) Secretary Table with Chair and Visitor’s Chair
b. The return table shall be at least 1.00m long with under table
d. Panels shall have an area for cork boards.
g. Visitor’s chair shall be steel frame, low-back without arm rest.
9) Meeting Cubicles with Working Table and Chairs
a. Cubicle shall be at least 1.50m high with combination of solid

b. The working table shall be at least 1.80m long and 1.00m wide
with under table shelves on lamination finish.
c. Staff chair shall be steel frame, high-back clerical chair with arm
10) Field Personnel Working Desk with Chair
a. The working table shall be at least 3.0m long with under table
b. Staff chair shall be steel frame, low-back clerical chair without
arm rest.
c. The working desk shall have built-in outlets for power and
computers.
11) Common Conference Table with Chairs
a. The small conference table shall be at least 10-seater capacity

and the large conference table shall be at least 14-seater
capacity.
b. Main table panel shall be melamine finish with under table
shelves.
c. The table shall have built-in concealed outlets for power,
computer and LAN at the center.
d. The under table shelves shall have built-in convenience outlet for
each seater.
e. Chair shall be executive type, steel frame, high back, with arm
12) Board Room Conference Table and Chairs

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a. The board room conference table shall accommodate at least 18

persons.
b. The main table panels must be veneer finish, with under table
shelves.
c. The center of table must have built-in concealed outlets for
power, computer, LAN and multi-media conference system.
d. The under table shelves must have built-in convenience outlet
for each person.
e. The chair is an executive type, steel frame, high back, with arm
f. Visitor’s chair is a steel frame, high-back clerical chair with arm
13) Space Saver Storage Shelves Filling System
a. Bay - 3 bays (2.905m)

b. Height - 7 feet (2.174 m) with 5 - openings (0.396m)
c. Width - Single side (0.420 m) with 9 rows / set
d. Dimension will vary depending on the manufacturer’s
specifications.
14) Coffee Table with Chairs
a. A circular table with at least 0.80m diameter, on lamination finish

with steel frame.
b. Chair shall be steel frame, low-back without arm rest.
15) Miscellaneous Furniture to be provided by the contractor,

but not limited to the following:
a. Public Assistance Desk Officer (PADO) Information Desk with

Chair
b. Counter-type working desk with chair for Frontline Personnel
c. Security and Information Desk with Chair
d. Overhead Cabinets
e. Field Personnel Lockers
f. Department and Division Secretary Desk
g. Tablet Chair/Arm Chair for Commercial Briefing Room
h. Clinic Cabinets
i. Clinic Bed
j. Reception Secretary Desk with Chair
k. Secretary Table and Chair
l. Buffet Table for Board Room
m. Pantry Cabinets
n. Data Logger Rack Cabinets
o. Meter Reading Equipment Rack
p. Bids & Awards Committee (BAC) Conference Table and Chairs
q. Library Tables, Chairs and Book Shelves
r. Canteen Dining Table and Chairs
s. Mono Block Chairs for Multi-Purpose Conference Hall
t. Other furniture necessary for the operation of the building
The Contractor warrants that the items supplied, delivered, furnished and
installed shall be brand new, unused and of superior quality.
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Likewise, the Contractor shall supply all construction materials, labor, tools,
equipment and machineries necessary for the construction and commissioning of
the building.
All furnishings required in the scope of work shall be to the satisfaction and
approval by the Owner.
h. Other General Requirements
The Contractor shall carry out and complete all items of work within the scope of
work in accordance with the approved plans and specifications.
1. Records Storage Room
The Contractor shall provide and construct Records Storage Room in

DCWD Catalunan Grande property to house all stored files and materials
of the affected storage room. Such stored files and materials shall be
hauled and relocated by the Contractor to the newly constructed storage
room before commencing the demolition works of the storage area.
The Records Storage Room shall be designed and constructed in

accordance to the following specifications:
i. General Requirements
The records storage room finish floor line shall be elevated from
the natural ground line for at least 0.30m.
ii. Building Specifications
ii.a Walls
1. Exterior Walls
a. Exterior wall material shall be 0.60mm thick Pre-

Painted Long Span Metal/GI sheet panels.
b. Rib spacing shall be 300mm that will serve as
stiffeners.
c. Wall height shall be not less than 4.0m from the
finish interior floor line.
d. Wall studs shall be 2” x 3” C-Purlins (epoxy paint
finish) spaced at 0.60m on center bothways.
2. Interior Partition Wall
a. Interior partition wall shall be 2” thick dry wall

with metal furring studs and fiber cement board
on both sides.
b. Interior partition wall shall be with the same
height with the exterior walls.
3. Roof & Roof Framing
a. Roofing shall be Long Span Rib-Type Pre-Painted

and Insulated Metal roof panels with at least
1.20m eaves clearance.
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b. Purlins shall be 2” x 4” C-Purlins spaced at 0.60m.

c. Trusses shall be made of metal fabrications on
epoxy paint finish.
4. Door
a. Exterior doors shall be 0.90m x 2.10m Metal

Doors on epoxy paint finish, with complete
accessories (standard accessories).
b. Provide fabricated barrel locking system with
padlocks.
5. Window
a. Window shall be 0.60m x 0.60m Awning-Type

Window.
b. Panels shall be ¼” thick clear glass panels on
powder coated aluminum awning window frames.
c. High window shall be 2.50m from the interior
finish floor line.
6. Structural
a. Foundation shall be a reinforced concrete.

b. Columns shall be steel.
c. Flooring material shall be smooth cement paint
finish with a minimum thickness of 75mm.
7. Electrical
a. Provide adequate LED Lighting fixtures set with

surface type switches.
b. Provide at least one (1) convenience outlet for
each storage rooms.
8. Accessories
a. Provide building signage for each door panels.

b. Provide at least two (2) portable fire extinguishers
for each storage room.
2. Contractor’s Temporary Facilities
The Contractor shall provide and maintain field offices including all the
necessary utilities such as electricity, water, drainage, security, safety
requirements and other temporary works necessary for the successful
completion of the work. The cost for all the utilities shall be borne by the
Contractor.
The Contractor’s temporary facilities shall have sufficient area that will
accommodate the offices for the Contractor and Owner’s representative,
storage area, complete with toilet fixtures and interior finishes. Plans and
details shall be approved by the Project Manager prior to installation
and/or construction.
The Contractor’s temporary facilities shall include a stockpile area for

bulky construction materials such as pre-cast panels, wire mesh, etc. The
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ground area shall be appropriately maintained, improved and leveled to

provide mobility and easy access for identification and inspection of
materials.
The facilities shall conform to the best standard for the required types
and shall include office equipment, apparatus, pieces of furniture and
other tools necessary for the prosecution of the work.
The Contractor shall provide all necessary safety tools, identifications,

uniforms and equipment for the workers and his staff in accordance with
the Safety Standard. The Contractor shall provide construction safety
barricades along the perimeter of and/or within the project site. The type
and material of these barricades shall be subject to the approval of the
Project Manager.
The Contractor’s temporary facilities shall be dismantled and removed

from the site after completion of the contract as indicated in Clause 12(a)
– Mobilization/Demobilization.
3. Field Office Equipment
The Contractor shall likewise provide field office equipment for Project
Manager’s use such as laptop, plotter, printer/scanner/copier, projector
and screen, digital camera and external hard drive, subject for turn-over
to the Owner at the end of the Contract. The cost of such equipment
shall be borne by the Contractor. The required minimum specifications
shall be as follows:
(1) LAPTOP – 3 units

Processor: Intel® Core™ i7-4500U Processor (4M Cache,
up to 1.80 GHz)
Memory: 8GB DDR3
Storage: 1TB
Screen: 15.6" diagonal HD BrightView LED-backlit
Display (1366x768)
Graphics: 2GB GeForce GT 740M
Optical Drive: DVD-Writer
Keyboard: No Backlight; with Dedicated Numpad
Ports:
o 2 USB 3.0
o 1 USB 2.0
o 1 headphone-out/microphone-in combo
o 1 RJ45
o 1 Multi-format digital media card reader
o 1 HDMI
With Camera
Software: Windows 8.1
Networks & Connectivity: WiFi, Bluetooth, LAN
(2) 3-IN-1 PRINTER, COPIER, SCANNER – 1 unit
Printing Specifications:
Print Speed: Black – up to 15ppm (ISO); up to 33ppm
(Draft), Color – up to 8ppm (ISO); up to 29ppm (Draft)
Print Technology: Inkjet
Print Quality: Color: Up to 4800 x 1200 optimized dpi
color (when printing from a computer on selected HP
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photo papers and 1200 input dpi), Black: up to 600 x

1200 dpi
Display: 2.65" (6.75 cm) LCD with TouchSmart Frame
Processor Speed: 500 MHz
Print Cartridges: 4 (1 each black, cyan, magenta, yellow)
With Automatic paper sensor
Media Sizes Supported: A4, Letter, B5, Tabloid, A3
Copier Specifications:
Copy Resolution: Black Text – up to 600 x 1200 dpi
Color Text & Graphics – up
Copy Reduce / Enlarge Settings: 25 to 400%
No. of Copies: up to 99 copies
Scanner Specifications:
Scanner Type: Flatbed, ADF
Scan File Format: Bitmap (.bmp), JPEG (.jpg), PDF
(.pdf), PNG (.png), Rich Text (.rtf), Searchable PDF
(.pdf), Text (.txt), TIFF (.tif)
Scan Resolution: up to 1200 dpi
Scan Size: 97 x 432 mm (Flatbed)
216 x 356 mm (ADF)
Automatic document feeder capacity: Standard, 35
sheets
Digital sending standard features: Scan to PC; Scan to
Memory Device; Scan to email
(3) PLOTTER – 1 unit

Print resolution: Up to 2400 x 1200 optimized dpi from
1200 x 1200 input dpi and Optimization For Photo Paper
selected
Line drawings: 35 sec/page on A1/D, 70 A1/D prints per
hour
Color images: Fast: 25.6 m²/hr/ (275 ft²/hr) on coated
media, Best: 2.3 m²/hr (25 ft²/hr) on glossy media
Printheads: 1 (C, M, Y, K)
Line accuracy: +/- 0.1%
Media Handling: Sheet feed, roll feed, input tray,
automatic cutter
Media Size: 24-in printer: 210 to 610-mm (8.3 to 24-in)
wide sheets; 279 to 610-mm (11 to 24-in) rolls 36-in
printer: 210 to 914-mm (8.3 to 36-in) wide sheets; 279
to 914-mm (11 to 36-in) rolls
Memory: 1GB
Connectivity: Fast Ethernet (100Base-T), Hi-Speed USB
2.0 certified, Wi-Fi
Drivers: HP-GL/2, HP-RTL drivers for Windows®
(optimized for AutoCAD 2000 and higher); HP PCL 3 GUI
driver for Mac OS X
(4) PROJECTOR & SCREEN – 1 unit
Projector Specifications:
Brightness (Normal): 3000 ANSI Lumens
Brightness (Eco): 2100 ANSI Lumens
Lamp Type: ETORL 200 W
Lamp Life: 5000 Hours
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Colour: White
Native Resolution: XGA (1024 x 768)
Aspect Ratio: 4:3
Contrast Ratio (typical): 10000:1
Technology: 3LCD Technology
Lens Throw ratio: 1.48 – 1.77:1
VGA (D-Sub) Ports Quantity: 1
HDMI Ports Quantity: 1
Dimensions (W x D x H): 297 x 234 x 77 mm
Weight: 2.4kg
Screen Specifications:
Style: Tripod Screen
Projection: Front
Mount: Tripod
Finish: Matte White
Control: Tensioned; No Keystone control
Size: 66.5" (1.7 m) (Tall); 41" (1 m) (High); 70.5" (1.8
m) (with shaft extended)
Aspect Ratio: 4:3
Format: Video, HDTV and 16:10
Masking Options: Screen can be adjusted to any of three
formats via switch
Casing: Color – Black
Aluminum
(5) DIGITAL CAMERA – 1 unit

CCD Pixels: 16.1 (high sensitivity image sensor)
Optical/Digital Zoom: Not less than 5x optical zoom
Lens: Not less than 24mm wide angle lens
ISO Equivalent: ISO up to 3,200
Speed: High Speed Burst most up to 5.8 fps
Supplied Accessories: Battery Charger, Hard Strap,
Camera Bag, USB Cable, CD-Rom and User’s Guide
(6) EXTERNAL HARD DRIVE – 3 units

1-Terabyte Capacity
With casing
4. Engineering Support Services
The Contractor shall submit additional detailed plans and analyses as

required, which are necessary for the faithful completion of the works.
5. Progress Reports
The Contractor shall prepare daily accomplishment report, supported

with progress photographs and S-curves to monitor actual progress
status report and to be used as basis for progress billing.
13. Post Construction Works Including Testing & Commissioning
This work includes the testing and commissioning of all mechanical, electrical, IT and
plumbing/sanitary systems that have been installed to provide the Owner a high level
of assurance that all equipment and machineries are installed in a prescribed manner.
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Commissioning also includes construction observation, spot testing, verification and

functional performance testing and providing performance and operating information
to the Owner. Problems observed shall be addressed immediately by the Contractor.
The Contractor shall submit a schedule for the commissioning process which is
integrated in the construction schedule.
The Contractor shall furnish the Owner the Operation & Maintenance (O&M) Manuals
of all equipment and machineries installed, incorporating the technical literature as
designed and as actually installed, together with brochures and warranty certificates.
The O&M information shall be system specific, concise, to the point and tailored
specifically to the facility.
Water tank/cistern shall be designed and constructed leak free. As such, water
tank/cistern shall be tested for hydrostatic and pressure leak test for 30 calendar days.
Disinfection shall follow after passing the hydrostatic and pressure leak test in
accordance with the standards of the Philippine National Standard for Drinking Water
(PNSDW).
VII. DESIGN AND CONSTRUCTION SCHEDULE
The project shall be carried out within the duration herein specified.
a. Construction of Records Storage Room and Hauling of Files,

Demolition of Affected Buildings/Structures, Design Phase
(preparation of Detailed Engineering including presentation
and approvals), and Permit Acquisition – 135 cd
b. Construction Phase
(including post construction evaluation, testing & commissioning) – 780 cd
Total Project Duration – 915 cd
VIII. MINIMUM REQUIREMENTS FOR A CONSTRUCTION SAFETY AND HEALTH PROGRAM
Every construction project shall have a suitable Construction Safety and Health Program, which
must be in accordance with these rules, and other orders and issuances issued by the DOLE.
The Construction-in-Charge, or an equally responsible officer, shall be responsible for
compliance with this Section.
a. Construction Safety and Health Committee
(a.1) Composition:
(i) Construction-in-Charge or his representative as chairperson ex-officio
(ii) General Construction Safety and Health Officer
(iii) Construction Safety and Health Officers
(iv) Safety Representative/Officer
(v) Doctors, nurses and other health personnel pursuant to the
requirements stated in Rule 1042 of the Occupational Safety and
Health Services (OSHS)
(vi) Workers’ Representative
(a.2) Duties and Responsibilities:

(i) The Construction-in-Charge or his representative shall act as the
Chairperson of the committee.
(ii) The committee shall conduct safety meetings at least once a month.
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(iii) The persons constituting the Safety and Health Committee shall, as
far as practicable, be at the construction site whenever construction
work is being undertaken.
(iv) The committee shall continually plan and develop accident
prevention programs.
(v) The committee shall review reports of inspection, accident
investigation and monitor implementation of the safety program.
(vi) The committee shall provide necessary assistance to government
authorities authorized to conduct inspection in the proper conduct of
their activities.
(vii) The committee shall initiate and supervise safety trainings for its
employees.
(viii) The committee shall conduct safety inspection at least once a month,
and shall conduct investigation of work accidents and shall submit a
regular report to DOLE.
(ix) The committee shall initiate and supervise the conduct of daily brief
safety meetings or toolbox meetings.
(x) The committee shall prepare and submit to DOLE, reports on said
committee meetings.
(xi) The committee shall develop a disaster contingency plan and
organize such emergency service units as may be necessary to
handle disaster situations.
b. General Safety within Construction Premises

(b.1) The provision for personal protective equipments, danger signs,
barricades, and safety instructions for workers, employees, public,
and visitors, such as, housekeeping, walkway surfaces, means of
access, i.e. stairs, ramps, floor openings, elevated walkways,
runways, platforms and light.
(b.2) Personal Protective Equipments

(i) The Contractor shall provide adequate and approved type of
protective equipments (hard hats, safety glasses with side-
shields, rubber boots). Workers within the construction project
site shall be required to wear the necessary Personal
Protective Equipment (PPE) at all times.
(ii) Construction workers who are working from unguarded
surfaced six (6) meters or more above grade, temporary or
permanent floor platform, scaffold or where they are exposed
to the possibility of falls hazardous to life or limb, must be
provided with safety harnesses and life lines.
(iii) Specialty construction workers must be provided with special
equipment, such as specialized goggles or respirators for
welders and painters or paint applicators, and workers who
worked in confined and enclosed spaces.
(iv) All other persons who are either authorized or allowed to be at
the construction site shall wear appropriate PPE.
(b.3) Safety Personnel

(i) The Contractor shall provide for a full time officer, who shall
be assigned as the general construction safety and health
officer to oversee full time the overall management of the
Construction Safety and Health Program.
(ii) The general construction safety and health officer shall

frequently monitor and inspect any health and safety aspect of
the construction work being undertaken. He shall also assist
135
government inspectors in the conduct of safety and health

inspection at any time whenever work is being performed or
during the conduct of accident investigation.
(b.4) Emergency Occupational Health Personnel and Facilities
(i) The Contractor shall provide competent emergency health

officer within the worksite duly complemented by adequate
medical supplies, equipment and facilities. The services of a
full-time registered nurse shall be required when the total
number of workers exceeds 50 but not more than 200.
(ii) Where the Contractor provides only a treatment room, he

shall provide for his workers in case of emergency, access to
the nearest medical clinic or to a medical clinic located within
5 kilometer radius from the workplace and can be reached in
25 minutes of travel. Such access shall include the necessary
transportation facilities. In such situation, there shall be a
written contract with the medical clinic to attend to such
workplace emergencies.
(iii) The engagement of an Emergency Health Provider for the

construction project site shall be considered as having
complied with the requirement of accessibility to the nearest
hospital facilities.
(iv) The Contractor shall always have in the construction site the
required minimum inventory of medicines, supplies and
equipment.
(b.5) Construction Safety Signages and Barricades
(i) Construction Safety Signages shall be provided as a

precaution and advisory to workers and the general public of
the hazards existing in the worksite.
(ii) Signage Procedure – the signages shall be:
1. Posted in prominent positions and at strategic locations.

2. As far as practicable, be in the language
understandable to most of the workers employed in the
site.
3. For non-raised floor areas, the attached yellow
CAUTION sign shall be used when using yellow
CAUTION tape.
4. For non-raised floor areas, the attached red DANGER
sign shall be used when using the red DANGER tape.
5. Placed in designated areas at 1.2 meters from ground
level, if there is no other more practicable height for
placement.
6. Regularly inspected and maintained in good condition
to achieve its purpose.
7. Signages that are damaged, illegible, those no longer
apply as to purpose, site or language, shall be removed
or be replaced by the safety officer when needed.
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8. Removed after the hazard is completely eliminated. If

upon work completion the hazard is still present, the
signage shall remain in place.
9. Designed and constructed following the Overall
Dimensions of Safety Signs Formula as required by the
Occupational Safety and Health Services (OSHS).
10. Specific with the type of hazard and should indicate the
name of the contaminant/substance involved (for
chemical hazards), and the type of PPE or respiratory
equipment to be worn.
(iii) Posting of Signages shall include, but not limited to the

following places:
1. Areas where there are risks of falling objects.

2. Areas where there are risks of falling, slipping, tripping
among workers and the public.
3. Prior to entry in project sites, locations and its
perimeter.
4. Where there is mandatory requirement on the usage of
PPEs.
5. Areas where explosives and flammable substances are
used or stored.
6. Approaches to working areas where danger from toxic
or irritant airborne contaminants/substances may exist.
7. All places where contact with or proximity to electrical
facility/equipment can cause danger.
8. All places where workers may come in contact with
dangerous parts of machinery or equipment.
9. Locations of fire alarms and fire-fighting equipment.
10. Locations for instructions on the proper usage of
specific construction equipment, tools.
(iv) Barricading Procedures – the following shall apply:
1. The contractor shall provide all necessary barricades,

safety tapes, safety cones or safety lines as required in
isolating or protecting an unsafe work area from other
workers, pedestrians or vehicular traffic.
2. Barricades shall completely enclose the hazardous area
and effectively limit unintentional or casual entry.
3. Barricades shall be three (3) feet vertical height from
the ground, when no other more practical height
specification is available.
4. Barricades shall be maintained in good condition to
achieve its purpose.
5. Barricades that are damaged, faded or that no longer
apply as to purpose, site or meaning, shall be removed
or shall be replaced by the safety officer.
6. Barricade tape shall not be used on the floor as this
presents a slipping hazard of its own.
7. In addition to using the proper warning tape, the
contractor shall use the appropriate safety signage
when barricading an area.
8. All barricades shall be removed after the hazard is
completely eliminated.
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9. Upon work completion, if the hazard is still present, the

barricade shall remain in place.
(v) Installation of barricades shall include, but not limited to the

following worksites conditions:
1. hazardous areas
2. trip hazard
3. robotic movement
4. energized electrical works
5. overhead suspended load test
6. critical high pressure test
7. chemical introduction
8. fall exposure
9. emergency response zone
10. unsafe condition zone
11. danger zone
12. confined and enclosed space
(b.6) Safety on Construction Heavy Equipment
In relation to heavy equipment operation in all construction sites, the

following are required in the different phases of the project.
(i) Pre-Construction
The Contractor must ensure that appropriate certification is

obtained from DOLE duly accredited organizations for the
following:
1. All heavy equipment operators assigned at the

project site must be tested and certified in
accordance with a standard test prescribed by
Technical Education and Skills Development
Authority (TESDA) in coordination with its accredited
organizations.
2. All heavy equipment must be tested and certified in
accordance with the standards prepared by DOLE or
its recognized organizations prior to commissioning
of said equipment.
(ii) During Construction to Post Construction
The Contractor must ensure that the following conditions are

met or complied with:
1. Load restriction of trailers carrying such heavy

equipments, the height and width clearances as
imposed by the DPWH shall be observed.
2. Only duly certified operators are allowed to operate
their designated heavy equipments and must wear
personal protective equipment.
(b.7) Safety and Health Information
(i) Workers shall be adequately and suitably:
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1. Informed of potential safety and health hazards to

which they may be exposed at their workplace.
2. Instructed and trained on the measures available for
the prevention, control and protection against those
hazards.
(ii) Every worker shall receive instruction and training regarding

general safety and health common to construction sites
which shall include, but not limited to the following:
1. The basic rights and duties of the workers at the

construction site.
2. The means of access and egress, both during normal
work and in emergency situations.
3. The measures for good housekeeping.
4. The location and proper use of welfare and first-aid
facilities.
5. The proper care and use of the items or personal
protective equipments and protective clothing
provided the workers.
6. The general measures for personal hygiene and
health protection.
7. The fire precautions to be taken.
8. The action to be taken in case of any emergency.
9. The requirements of relevant health and safety rules
and regulations.
(iii) The instruction, training and information materials provided

shall be given in a language or dialect understood by the
worker.
1. Written, oral, visual and participative approaches

shall be used to ensure that the worker has
understood and assimilated the information.
2. Each supervisor or any person e.g. Foreman, lead
man, and other similar personnel shall conduct daily
tool box or similar meetings prior to the start of the
operations for the day to discuss with the workers
and to anticipate safety and health problems related.
3. No person shall be deployed in a construction site
unless he has undergone a safety and health
awareness seminar conducted by safety
professionals or accredited organizations or other
institutions recognized by DOLE.
(b.8) Construction Safety and Health Reports
(i) The Construction Safety and Health Report shall include:
1. Monthly summary of all safety and health committee

meetings
2. Summary of all accident investigations /reports
3. Corrective/Preventive measures/action for each hazard
4. Periodic hazards assessment with corresponding
remedial measures for new hazards
5. Safety promotions and trainings conducted/attended
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(ii) Submission of Reports:
1. The Contractor shall be required to submit a monthly

construction safety and health report to the Bureau of
Working Conditions (BWC) copy furnished the DOLE
Regional Office concerned.
2. In case of any dangerous occurrence or major accident
resulting in death or permanent total disability, the
concerned Contractor shall notify the appropriate DOLE
Regional Office within twenty-four (24) hours from
occurrence.
3. After the conduct of investigation by the concerned
construction safety and health officer, the Contractor
shall report all disabling injuries to the DOLE Regional
Office on or before the 20th of the month following the
date of occurrence of accident using the prescribed
forms of the DOLE/BWC.
(b.9) Workers’ Welfare Facilities
(i) Adequate supply of safe drinking water:
1. If the water is used in common drinking areas, it shall be

stored in closed containers from which the water is
dispensed through taps or cocks. Such containers shall
be cleaned and disinfected at regular intervals but not
exceeding fifteen (15) days.
2. Notices shall be posted conspicuously in locations where
there is water supply that is not for drinking purposes.
(ii) Adequate sanitary and washing facilities
1. Adequate facilities for changing, storing and drying of

work clothes.
2. Adequate accommodation for taking meals and shelter.
3. Separate sanitary, washing and sleeping facilities for
men and women workers.
(iii) Violations and Penalties
1. Pursuant to the provisions of D.O. 13 and as

circumstances may warrant, the DOLE shall refer to the
Philippine Contractors Accreditation Board (PCAB) its
findings, after due process, on any act or omission
committed by construction contractors in violation of this
rule, labor standards, safety rules and regulations and
other pertinent policies. Any such violation committed
by construction contractors, whether general contractors
or sub-contractors, shall constitute as prima facie case of
a construction malperformance of grave consequence
due to negligence, incompetence or malpractice
contemplated under RA 4566 (Constructors’ Licensing
Law), as amended, and its Implementing Rules and
Regulations.
2. In cases of imminent danger situations, the DOLE

Regional Director shall issue a stoppage order pursuant
140
to the provisions of Rule 1012.02 of the Occupational

Safety and Health Services (OSHS) and other pertinent
issuances for stoppage of operation or for other
appropriate action to abate danger.
3. Pending the issuance of the order, the Contractor shall

take appropriate measures to protect his workers.
4. The stoppage order shall remain in effect until the

danger is removed or corrected permanently.
5. Non-compliance with the order shall be penalized under

existing provisions of labor laws.
6. All processes and/or procedures in the conduct of

General Labor Standards inspection including General
Occupational Safety and Health/Technical Safety
Inspection shall be governed by the provisions of
Department Order No. 57-04 and its corresponding
Manuals of Instructions.
IX. STAFF REQUIREMENT
The Contractor shall provide adequate and qualified staff to perform the services required
herein. The general qualifications for the key personnel are as follows:
DESIGN KEY PERSONNEL

Required
Minimum Qualification Responsibility
Professional
1. Project In- Must be a licensed Civil Engineer or Architect Responsible for all the aspects
Charge with at least 15 years professional experience of the project.
with relevant experience in the direction and Responsible for the conduct of
administration of activities pertinent to the planning and finalization of
planning, design and construction of project requirements, detailed
infrastructure projects. engineering design and pre-
construction activities
including finalization of the
Contractor’s scope of work.
2. Structural Must be duly licensed Civil Engineer with at Responsible for the conduct of
Engineer least 10 years experience in structural design; structural design and
has substantial knowledge in earthquake evaluation of the structural
design of building structures and shall elements of the building
preferably be knowledgeable in the application during the detailed
of rapid construction technologies. engineering stage.
3. Design Must be duly licensed and an active member Responsible for the conduct of
Architect of Integrated and Accredited Professional architectural designs and
(Architect-of- Organization of Architects (IAPOA) with at details of the project
Record) least 10 years experience in the architectural components and other
design of residential, academic or institutional aesthetic aspects during the
facilities and corporate buildings, site planning detailed engineering stage.
and landscaping.
141
4. Professional Must be duly licensed with at least 5 years Responsible for the conduct of all
Electrical experience in building electrical design, electrical design and details
Engineer lighting, power distribution, switches and during detailed engineering
panels and preferably knowledgeable in stage.
efficient lighting technologies and energy Responsible for the design and
management; has substantial knowledge in layout of data and communication
electronics systems design as well as smoke facilities during the detailed
detection and fire alarm systems in buildings. engineering stage.
5. Professional Must be duly licensed with at least 5 years Responsible for the conduct of all
Mechanical experience in mechanical design and mechanical design and details
Engineer installations of HVAC and fire protection and during detailed engineering stage
suppression systems and preferably
knowledgeable in emergent, alternative
energy-efficient HVAC technologies.
6. Sanitary Must be duly licensed with at least 10 years Responsible for the conduct of all
Engineer/ experience in the design of building water sanitary design and details of the
Registered supply and distribution systems, plumbing and building during detailed
Master sanitary systems including waste water engineering stage.
Plumber management and treatment, and preferably
knowledgeable in and emergent, alternative
effluent collection and treatment systems.
7. Geotechnical Must be duly licensed Civil Engineer with a Responsible for the conduct of all
Engineer post graduate degree in Geotechnical geotechnical investigation and
Engineering or PICE Specialization with at analyses of soil investigation
least 5 years experience in geotechnical reports during detailed
evaluation. engineering stage.
8. Cost/ Must be duly licensed Civil Engineer with at Responsible for the preparation of
Quantity/ least 5 years experience in the preparation of detailed cost estimation for items
Specifications technical specifications and detailed analysis of work, materials specifications
Engineer of all applicable unit prices. and updating of the detailed bill
of quantities based on detailed
engineering plans.
CONSTRUCTION KEY PERSONNEL
1. Construction Must be a licensed Civil Engineer or Architect Responsible for all aspects of the
In-Charge with at least 15 years professional experience project implementation.
with relevant experience in similar and Responsible for the mobilization,
comparable projects; must have a proven construction management and
record of managerial capability through supervision of phases of work.
directing, managing and supervising of major Responsible for organizing and
civil engineering works of buildings and directing the work of his staff in
facilities similar in nature and complexity carrying activities required to
ensure that the specified works
are built in full conformity with
approved contract documents
and that payments to Contractor
represent actual in-placed
accomplishment.
2. Supervising Must be duly licensed and an active member Responsible for the supervision of
Architect of Integrated and Accredited Professional the architectural works during
(Architecture Organization of Architects (IAPOA) with at construction phase.
In-Charge of least 10 years experience in similar and
Construction) comparable projects and shall preferably be
knowledgeable in the application of rapid
construction technologies.
142
3. Professional Must be duly licensed with at least 5 years Responsible for the
Electrical experience in building electrical design and supervision of all electrical
Engineer installations, lighting, power distribution, works during construction.
switches and panels; preferably Responsible for the
knowledgeable in efficient lighting supervision of the electronics
technologies and energy management; has and communication aspect of
substantial knowledge in electronics systems the work during construction.
design, smoke detection and fire alarm
systems in buildings.
4. Professional Must be duly licensed with at least 5 years Responsible for the
Mechanical experience in mechanical design and supervision of the mechanical
Engineer installations of HVAC and fire protection works during construction.
systems and preferably knowledgeable in
emergent, alternative energy-efficient HVAC
technologies.
5. Sanitary Must be duly licensed with at least 10 years Responsible for the
Engineer/ experience in the design of building water supervision of all plumbing
Registered supply and distribution systems, plumbing and and sanitary works during
Master sanitary systems including waste water construction.
Plumber management and treatment, and preferably
knowledgeable in and emergent, alternative
effluent collection and treatment systems.
6. Geodetic Must be duly licensed Geodetic Engineer with Responsible for all locations
Engineer at least 5 years experience in geodetic survey and surveys to ensure correct
of building construction of similar nature. horizontal and vertical controls
to be used as basis in the
detailed engineering stage and
actual stake-out;
Responsible for the monitoring
and supervision of the survey
works during the construction
phase.
7. Cost/ Must be duly licensed Civil Engineer with at Responsible for the
Quantity/ least 5 years experience in the preparation of qualification of the actual
Specifications technical specifications and detailed analysis construction progress and
Engineer of all applicable unit prices. related variation order;
Responsible in quantity
surveys and cost estimation for
items of work for buildings and
facilities of similar nature.
8. Materials Must be duly licensed Civil Engineer with Level Responsible for organizing and
Engineer 1 or 2 DPWH Accreditation for Materials supervising the sampling and
Engineer and at least 5 years experience in testing of materials proposed
supervising materials investigations and for use in the project
quality control; must have a duly recognized components, so as to ensure
experience in similar and comparable projects. adequate quality control of the
works being constructed.
143
X. REPORTORIAL REQUIREMENT
The Contractor shall present (in powerpoint format or equivalent) to the Owner his Detailed
Architectural Concept within 5 calendar days upon receipt of Notice to Proceed/Contract
effectivity, but not necessarily limited to the following:
1. Site Development Plans
2. Exterior Perspectives
3. Interior Perspectives
4. Axonometric Plans with Outline Materials Specifications provided per Department
5. Floor Plans with Furniture Layout and Outline Intent Perspective Architectural
Dimensional Floor Plans
6. Building Elevations (on all 4 sides)
7. Building Sections (minimum of 2 sections)
8. Reflected Ceiling Plans
9. Schedule of Finishes, Doors and Windows
10. Architectural Interior Plans (Detailed Floor Plan, Reflected Ceiling Plan and Interior
Elevations) for the Main Lobby, Hallways, Elevator Lobbies, Board of Director’s
Offices, and Board Room
XI. SUBMITTALS, STAGES AND DELIVERY
A. STAGE 1 - DESIGN PHASE

Detailed Architectural
Delivery Form Efficiency
Conceptual Plans
Initial Within 5 Detailed Site Colored Print A3 1-Complete Set of
1
Submittals calendar days Development Plan size paper
Detailed Architectural
after presentation Exterior Perspective Colored Print A3
2 Conceptual Plans, duly
of the Detailed (4 views) size paper
Architectural signed and sealed by the
Concept. Interior Perspective Colored Print A3 Designer and drawn in
3
(2 views) size paper suitable scale, for Owner’s
review & approval.
Final Within 5 Axonometric Floor 2-Complete Sets of the
Submittals calendar days Plans with Outline Colored Print A3
4 same Plans, duly signed
upon notification Materials size paper
of the Project Specifications and sealed by the
Manager. Floor Plans with Designer, for Owner’s
Furniture Layout Colored Print A3 approval. Once approved,
5
and Outline Intent size paper
the Contractor shall
Perspective
Building Elevations in 24” x 36” reproduce the approved
6 plans in 3 duplicate
(on all 4 sides) blueprinted paper
Architectural copies and furnish the
in 24” x 36”
7 Dimensional Floor Owner such plans.
blueprinted paper
Plans
Building Sections
in 24” x 36”
8 (minimum of 2
blueprinted paper
sections)
Reflected Ceiling in 24” x 36”
9
Plan blueprinted paper
Schedule of
in 24” x 36”
10 Finishes, Doors and
blueprinted paper
Windows
Architectural
Interior Plans
(Detailed Floor Plan,
Reflected Ceiling
Plan and Interior
in 24” x 36”
11 Elevations) for the
blueprinted paper
Main Lobby,
Hallways, Elevator
Lobbies, Board of
Director’s Offices,
and Board Room
144
Such review by the Owner is limited only as to completeness and consistency of the details of
the plans submitted. Owner’s review shall be done within 5 days after receipt of such plans.
Distribution of Copies
Approved plans shall be furnished to the following:
(1) Owner - 2 sets original & 2 sets duplicate

(PMO: 1-original, 1-duplicate/ECD: 1-original, 1-duplicate)
(2) Contractor - 1 set original & 1-duplicate
B. STAGE 2 - DESIGN PHASE

Sheet
Delivery Detailed Design Construction Plans Efficiency
Size
Initial Within 60 cd 1 Detailed Site Development Plan 1-Complete Set of
Submittals upon approval 1.1 Architectural Site Development Plan 24” x 36” Plans (in blueprinted
of the Detailed 1.2 Power System Site Development 24” x 36” paper) and 1-
Architectural Plan Complete Set of
Conceptual 1.3 Lighting Site Development Plan Documents, duly
Plans. 1.4 Data/Telephone Site Development 24” x 36” signed and sealed by
Plan the Designer and
1.5 Site Development Plumbing Layout 24” x 36” drawn in suitable
scale, for Owner’s
review & approval.
Final Within 5 cd 2 Architectural (Main Building)
1-Complete Set of
Submittals upon 2.1 Cover Sheet, perspective views 24” x 36”
Plans (in tracing paper
notification of 2.2 Ground Floor Plan on Site 24” x 36”
/ reproducible copy),
the Project 2.3 Ground Floor Plan 24” x 36”
1-Complete Set of
Manager. 2.4 2nd Floor Plan 24” x 36” Plans (in blue print
2.5 3rd Floor Plan 24” x 36” copy), 1-Complete
2.6 4th Floor Plan 24” x 36” Set of Plans (in CADD
2.7 5th Floor Plan 24” x 36” editable file) and 1-
2.8 6th Floor Plan 24” x 36” Complete Set of
2.9 7th Floor Plan 24” x 36” Documents, duly
2.10 Roof Deck Plan 24” x 36” signed and sealed by
2.11 Roof Plan 24” x 36” the Designer and
2.12 Northwest Elevation 24” x 36” drawn in suitable
2.13 Southeast Elevation 24” x 36” scale. Once approved,
2.14 Northeast Elevation 24” x 36” the Contractor shall
2.15 Southwest Elevation 24” x 36” reproduce the plans in
2.16 Longitudinal Section 24” x 36” 9 duplicate copies
2.17 Cross Section 24” x 36” and 4 duplicate
2.18 Bay Sections 24” x 36” copies of the
2.19 Elevator Details 24” x 36” Documents and furnish
the Owner such plans
2.20 Stair Details 24” x 36”
and documents.
2.21 Canopy Details 24” x 36”
2.22 Ramp Details 24” x 36”
2.23 Ground Floor Reflected Ceiling Plan 24” x 36”
2.24 2nd Floor Reflected Ceiling Plan 24” x 36”
2.25 3rd Floor Reflected Ceiling Plan 24” x 36”
2.26 4th Floor Reflected Ceiling Plan 24” x 36”
145
2.30 Roof Deck Reflected Ceiling Plan 24” x 36”

2.31 Schedule of Floor & Wall Finishes 24” x 36”
2.32 Door & Window Schedule 24” x 36”
2.33 Termination Details 24” x 36”
2.34 Toilet Details 24” x 36”
2.35 Miscellaneous Details 24” x 36”
Architectural (Interior Plans)
2.36 Ground Floor Furniture/Fixture Plan 24” x 36”
2.37 2nd Floor Furniture/Fixture Plan 24” x 36”
2.38 3rd Floor Furniture/Fixture Plan 24” x 36”
2.39 4th Floor Furniture/Fixture Plan 24” x 36”
2.43 Roof Deck Furniture/Fixture Plan 24” x 36”
2.44 Ground Floor Covering Plan 24” x 36”
2.45 2nd Floor Covering Plan 24” x 36”
2.46 3rd Floor Covering Plan 24” x 36”
2.47 4th Floor Covering Plan 24” x 36”
2.51 Roof Deck Floor Covering Plan 24” x 36”
2.52 Ground Floor Electrical - Mechanical 24” x 36”
Plan
2.53 2nd Flr Electrical - Mechanical Plan 24” x 36”
2.54 3rd Flr Electrical - Mechanical Plan 24” x 36”
2.55 4th Flr Electrical - Mechanical Plan 24” x 36”
2.59 Roof Deck Electrical - Mechanical 24” x 36”
Plan
2.60 Elevator Lobby Reflected Ceiling 24” x 36”
Plan
2.61 Board Room Reflected Ceiling Plan 24” x 36”
2.62 Ground Floor Main Lobby Reflected 24” x 36”
High Ceiling Plan
2.63 6th Floor Function Hall & Lobby 24” x 36”
Reflected Ceiling Plan
2.64 6th Floor Lobby Reflected Ceiling 24” x 36”
Plan
2.65 Board Secretariat Reflected Ceiling 24” x 36”
Plan
2.66 Reception Reflected Ceiling Plan 24” x 36”
2.67 Lounge Reflected Ceiling Plan 24” x 36”
2.68 Ground Floor Hallway Interior 24” x 36”
Elevation
2.69 Ground Floor Lobby Interior 24” x 36”
Elevation
2.70 2nd Floor Hallway Interior Elevation 24” x 36”
2.71 3rd Floor Hallway Interior Elevation 24” x 36”
2.72 4th Floor Hallway Interior Elevation 24” x 36”
146

2.76 7th Floor Board of Director’s Office 24” x 36”
Interior Elevation
2.77 7th Floor Conference Room Interior 24” x 36”
Elevation
2.78 7th Floor Board Chairman’s Office 24” x 36”
Interior Elevation
2.79 7th Floor General Manager’s Office 24” x 36”
Interior Elevation
2.80 7th Floor Lounge Interior Elevation 24” x 36”
2.82 7th Floor Board Room Interior 24” x 36”
Elevation
2.83 Roof Deck Hallway Interior 24” x 36”
Elevation
2.84 Other Details, if any 24” x 36”
2.85 Architectural Specifications 8.5”x11”
3 Structural & Civil Plans
3.1 Construction Notes, Typical 24” x 36”
Structural Details
3.2 Foundation Plan showing Driven 24” x 36”
Pile Layout
3.3 Foundation Plan showing Pile Cap 24” x 36”
Layout
3.4 Pile, Tie Beam, Column 24” x 36”
3.5 2nd Floor Framing Plan 24” x 36”
3.6 3rd Floor Framing Plan 24” x 36”
3.7 4th Floor Framing Plan 24” x 36”
3.11 Roof Deck Framing Plan 24” x 36”
3.12 Roof Framing Plan 24” x 36”
3.13 Reinforced Concrete Beam 24” x 36”
Schedule
3.14 Reinforced Concrete Girders 24” x 36”
Schedule
3.15 Shear Wall Schedule 24” x 36”
3.16 Structural Details 24” x 36”
3.17 Canopy Details 24” x 36”
3.18 Structural Specifications & 8.5”x11”
Computation
4 Mechanical Plans
4.1 Equipment Schedule, General Notes 24” x 36”
4.2 Ground Floor A/C & Ventilation 24” x 36”
Layout
4.3 2nd Floor A/C & Ventilation Layout 24” x 36”
4.4 3rd Floor A/C & Ventilation Layout 24” x 36”
4.5 4th Floor A/C & Ventilation Layout 24” x 36”
4.9 Roof Deck A/C & Ventilation Layout 24” x 36”
4.10 HVAC Overall Control Schematic 24” x 36”
Diagram
4.11 Installation Details 24” x 36”
147
4.12 Mechanical Specifications 8.5”x11”

5 Electrical & IT Plans
5.1 Legends, General Notes & Symbols 24” x 36”
5.2 Single Line Diagram 24” x 36”
5.3 Grounding System Layout & Details 24” x 36”
5.4 Ground Floor Power System Layout 24” x 36”
5.5 2nd Floor Power System Layout 24” x 36”
5.6 3rd Floor Power System Layout 24” x 36”
5.7 4th Floor Power System Layout 24” x 36”
5.11 Roof Deck Power System Layout 24” x 36”
5.12 Ground Floor FDAS System Layout 24” x 36”
5.13 2nd Floor FDAS System Layout 24” x 36”
5.14 3rd Floor FDAS System Layout 24” x 36”
5.15 4th Floor FDAS System Layout 24” x 36”
5.19 Roof Deck FDAS System Layout 24” x 36”
5.20 Ground Floor Lighting System 24” x 36”
Layout
5.21 2nd Floor Lighting System Layout 24” x 36”
5.22 3rd Floor Lighting System Layout 24” x 36”
5.23 4th Floor Lighting System Layout 24” x 36”
5.27 Roof Deck Lighting System Layout 24” x 36”
5.28 Ground Floor Data/Telephone 24” x 36”
System Layout
5.29 2nd Floor Data/Telephone System 24” x 36”
Layout
5.30 3rd Floor Data/Telephone System 24” x 36”
Layout
5.31 4th Floor Data/Telephone System 24” x 36”
Layout
Layout
Layout
Layout
5.35 Roof Deck Data/Telephone System 24” x 36”
Layout
5.36 Electrical Details 24” x 36”
5.37 Electrical Specifications 8.5”x11”
6 Sanitary/Plumbing Plans
6.1 General Notes, Legend, Symbols & 24” x 36”
Specifications
6.2 Ground Floor Plumbing Layout 24” x 36”
6.3 2nd Floor Plumbing Layout 24” x 36”
6.4 3rd Floor Plumbing Layout 24” x 36”
6.5 4th Floor Plumbing Layout 24” x 36”
148

6.9 Roof Deck Plumbing Layout 24” x 36”
6.10 Roughing-in of Toilet 24” x 36”
6.11 Cistern Tank and Overhead Water 24” x 36”
Tank Details
6.12 Sanitary/Plumbing Details 24” x 36”
6.13 Sanitary/Plumbing Specifications 8.5”x11”
7 Fire Protection & Suppression Plans
7.1 Material Specifications, General 24” x 36”
Notes, Legend & Symbols
7.2 Ground Floor Reflected Ceiling 24” x 36”
AFSS Layout
7.3 2nd Floor Reflected Ceiling AFSS 24” x 36”
Layout
7.4 3rd Floor Reflected Ceiling AFSS 24” x 36”
Layout
7.5 4th Floor Reflected Ceiling AFSS 24” x 36”
Layout
Layout
Layout
Layout
7.9 Roof Deck Reflected Ceiling AFSS 24” x 36”
Layout
7.10 Tabulated Components of 24” x 36”
Automatic Fire Sprinkler System &
Miscellaneous Details
7.11 Miscellaneous Details 24” x 36”
7.12 Fire Protection & Suppression 8.5”x11”
Specifications
8 Ancilary Buildings
8.1 Laboratory Building Architectural 24” x 36”
Floor Plans
Elevations
Sections
Reflected Ceiling Plans
Schedule of Finishes, Door &
Window Schedule
Interior Plans
8.7 Laboratory Building Structural Plans 24” x 36”
8.8 Laboratory Building A/C & 24” x 36”
Ventilation Plans
8.9 Laboratory Building Power Layout 24” x 36”
8.10 Laboratory Building Data / 24” x 36”
Telephone System Layout
8.11 Laboratory Building Reflected
Ceiling AFSS Layout
149
8.12 Laboratory Building Plumbing 24” x 36”

Layout
8.13 Laboratory Building Roughing-in of 24” x 36”
Toilet Layout
8.14 Laboratory Building Reflected 24” x 36”
Ceiling AFSS Layout
8.15 Canteen Building, Driver’s Lounge 24” x 36”
and Guard Post Architectural Floor
Plans
and Guard Post Architectural
Elevations
Sections
Reflected Ceiling Plan
and Guard Post Schedule of
Finishes, Door & Window Schedule
and Guard Post Interior Plans
and Guard Post Architectural Floor
Plans
and Guard Post Structural Plans
and Guard Post A/C & Ventilation
Plans
and Guard Post Power Layout
and Guard Post Data/Telephone
System Layout
and Guard Post Plumbing Layout
and Guard Post Roughing-in of
Toilet
and Guard Post Reflected Ceiling
AFSS Layout
8.29 Mechanical Area / Power House 24” x 36”
Room Floor Plans
Room Elevation & Sections
Room Schedule of Finishes, Door &
Window Schedule
Room Structural Plans
Room Mechanical Plans
150

Room Electrical Plans
Room Plimbing/Sanitary Layout
Plans
8.36 Mechanical Area/Power House 24” x 36”
Room Fire Protection & Suppression
Plans
9 Other Documents
9.1 Technical Specifications for Items 8” x 11”

of Work
9.2 Detailed Cost Estimates 8” x 11”
9.3 Detailed Bill of Quantities (Updated) 8” x 11”
9.4 Unit Price Analysis 8” x 11”
9.5 Gantt Chart with Cash Flow & S- A3/

Curve Tabloid
9.6 PERT-CPM A3/
Tabloid
9.7 Manpower Deployment Schedule A3/
Tabloid
9.8 Equipment Utilization Schedule A3/
Tabloid
9.9 Detailed Construction Method 8” x 11”
Approved plans and documents shall be furnished to the following:
(1) Owner - 1 set of Plans original & 3-sets of Plans duplicate

(PMO: 1-original, 1-duplicate/ECD: 1-duplicate/COA: 1-duplicate)
- 1 set of Plans in tracing paper/reproducile copy (ECD)
- 1 set of Plans in CADD Editable File (ECD)
- 1 set of Documents original & 4-sets of Document duplicate
(PMO: 1-original, 1-duplicate/ECD: 2-duplicate/COA: 1-duplicate)
(2) Contractor - 1 set of Plans original & 6 sets of Plans duplicate

(1-original, 1-duplicate, 5-duplicate for permits)
- 1 set Documents original
C. Detailed Report Submittals
The Contractor shall submit five (5) copies of signed and sealed reports and documents
together with the Detailed Design Construction Plans as follows:
i. Survey Data Report
Complete data for site, topographic, geotechnical, and geological surveys,

coordinates and elevation references, power supply and other requirements as
may be deemed necessary.
ii. Geotechnical, Soils and Materials Report
151
The Contractor shall summarize the results, analysis and evaluation of the soil
investigation for the construction of the new buildings, parking area and other
facilities.
iii. Quantity Calculations
Complete quantity and cost calculations for every item of construction work
specified in the Bill of Quantities. In particular, the quantities and cost of each
work item according to area of application shall be calculated and a bill of
quantities shall be prepared.
iv. Design Report
Summarizing the basis for the design presented and including all design
calculations properly indexed.
v. Consolidated copy of All Specific References
The aforementioned documents shall be furnished to the following:
(1) Owner - PMO: 2 sets/ECD: 1 set /COA: 1 set

(2) Contractor - 1 set
(D) Permits
The Contractor shall submit to the Owner original copy of all permits and
clearances/certificates issued by regulatory body. Photocopies may be retained by
the Contractor for use in the field.
Prior to any construction work, the Contractor shall submit all construction permits
but not necessarily limited to the following documents:
(1) Demolition Permit

(2) Appropriate Certificate from DENR
(3) Excavation Permit
(4) Fencing Permit
(5) Building Permit
(6) Fire Clearance Certificate
(7) Occupational Safety and Health Program
Upon completion of the project, the Contractor shall submit:
(1) Occupancy Permit

(2) Other permits/clearances as may be required.
(E) Construction Phase
The Contractor shall prepare Daily Accomplishment Report, supported with

progress photographs and S-curves to monitor actual progress status of the project.
The daily accomplishment reports shall be consolidated weekly and submitted
monthly to the Owner. Such reports will form part of the requirements for progress
payments.
152
Shop drawings, when required by the Project Manager, shall also be prepared and
submitted to the Owner at the time and period required by the Project Manager.
Such shop drawings will form part of the requirements for progress payments.
(F) Post Construction Phase
Initial Submittals
Within 10 calendar days upon completion of the project, the Contractor shall submit
One (1) Complete Set of As-Built Plans (printed in blueprinted paper) duly
signed and sealed by the Contractor, drawn in 24” x 36” drawing sheets, subject for
review by the Owner. Such review by the Owner is limited only as to completeness
and correctness of the details of the plans submitted.
Final Submittals
When the preliminary submittal is in accordance to the as-built structure, upon

notification by the Project Manager, the Contractor shall submit another set of the
same plans and other documentation, subject for approval by the Owner, in the
following form:
(1) 1 – complete set of As-Built Plans (in tracing paper/reproducible copy)

(2) 1 – complete set of As-Built Plans (blue print copy)
(3) 1 – set of Electronic File of the As-Built Plans (CADD editable file)
(4) 5 – Sets of Operation and Maintenance Manual, in book form and
printed in 8” x 11” size paper, of all equipment and machineries installed,
incorporating the technical literature as designed and as actually installed.
The O&M information shall be system specific, concise, to the point and
tailored specifically to the facility.
(5) 1 – set original & 4-sets duplicate copies of Warranty Certificates of
all equipment supplied and installed.
(6) 1 – set original & 4-sets duplicate copies of Occupancy Permit and
other permit(s) or clearances as may be required.
When the reproducible copy (tracing paper) of the As-Built Plans has been approved,
upon notification by the Project Manager, the Contractor shall reproduce the as-built
plans in 5-complete sets (blue print copy) and submit the same to the Owner.
The aforementioned documents shall be furnished to the following:
(1) Owner - 1 set As-Built Plans original & 5-sets duplicate

1 set As-Built Plans original & 2 sets duplicate (PMO)
1 set As-Built Plans duplicate (ECD)
1 set As-Built Plans duplicate (GSD)
1 set As-Built Plans duplicate (COA)
- 1 set As-Built Plans in tracing paper/reproducile copy (ECD)
- 1 set As-Built Plans in CADD Editable File (ECD)
- 5 sets Operation & Maintenance Manual
2 sets Operation & Maintenance Manual (ECD
2 sets Operation & Maintenance Manual (PMO)
1 set Operation & Maintenance Manual (GSD)
- 1 sets Warranty Certificates original & 4 sets duplicate
1 set Warranty Certificates original (GSD)
2 sets Warranty Certificates duplicate (ECD)
2 sets Warranty Certificates duplicate (PMO)
153
- 1 sets Occupancy Permit original & 4 sets duplicate

1 set Occupancy Permit original & 1 set duplicate (ECD)
2 sets Occupancy Permit duplicate (PMO)
1 set Occupancy Permit duplicate (GSD)
(2) Contractor - 1 set As-Built Plans original
154
Section VII. Drawings
155
156
TABLE OF CONTENTS
PROJECT LOCATION MAP..................................................................................................... 159

EXISTING SITE PLAN ........................................................................................................... 160
AREA FOR DEVELOPMENT.................................................................................................... 161
SITE GRADING PLAN ............................................................................................................ 162
DEMOLITION LAYOUT.......................................................................................................... 163
CATALUNAN GRANDE PROPERTY LAYOUT.......................................................................... 165
157
158
PROJECT LOCATION MAP
159
EXISTING SITE PLAN

160
AREA FOR DEVELOPMENT

161
SITE GRADING PLAN

162
DEMOLITION LAYOUT
163
164
CATALUNAN GRANDE PROPERTY LAYOUT
165
Section VIII. Bill of Quantities
166
167

Telephone No. (+63) (82) 221-9400 connecting all departments
Fax (+63) (82) 226-4885
Name of Contract: DESIGN AND CONSTRUCTION OF DCWD MID-RISE OFFICE BUILDING
Location of the Contract: Mc-Arthur Highway, Barangay Matina, Davao City
BILL OF QUANTITIES
ESTIMATED UNIT PRICE PRICE
WORK ITEM TOTAL (including (including
QUANTITY tax) PESOS tax) PESOS
I. MOBILIZATION LS
DESIGN PHASE
(Conduct Detailed Engineering in accordance with the Contract
that shall include, among others, survey, site investigation, soils
and foundation investigation, preparation of construction plans,
II.
preparation of technical specifications, preparation of quantity
estimates, preparation of program of work, construction
schedule, construction methods, preparation of design report and
other works as required under the Contract)
II.A DETAILED ENGINEERING 1 Lot
II.B PERMIT PROCESSING AND FEES 1 Lot
III. CONSTRUCTION PHASE
TEMPORARY FACILITIES AND FIELD OFFICE

III.A
EQUIPMENT
TEMPORARY FACILITIES
(Including field office space for the Contractor
III.A.1 and the Owner, furniture, ventilation, power, LS
water and lighting, office supplies, storage
space)
FIELD OFFICE EQUIPMENT
(Including laptop, plotter, projector & screen,
III.A.2 LS
digital camera, 3in1 printer (printer, scanner,
photocopier), and external hard drive)
RECORDS STORAGE ROOM
III.B 1 Lot
(Area: 600 sq.m.)
DEMOLITION
III.C (Including hauling and stockpiling of affected offices files
and materials, site clearing and disposal)
1-Storey Covered Gym, Basketball Court and
III.C.1 1 Lot
Storage Area
III.C.2 1-Storey Annex Building 1 Lot
III.C.3 2-Storey Main Building 1 Lot
SITE CLEARING
III.D (Including hauling and stockpiling, site clearing and 1 Lot
disposal)
III.E SITE DEVELOPMENT
III.E.1 EARTHWORKS ____ cu.m.

III.E.2 PAVEMENT AND LANDSCAPING LS
III.E.3 PERIMETER FENCE AND GATE LS
III.E.4 GUARD HOUSE LS
III.E.5 PERIMETER LIGHTING AND SIGNAGE LS
III.E.6 LOADING AND UNLOADING BAY LS
168
III.E.7 PARKING, SIDEWALK, CURB & GUTTER LS

III.E.8 SITE DRAINAGE LS
III.F MAIN BUILDING
III.F.1 EARTHWORKS ____ cu.m.

III.F.2 STRUCTURAL WORKS
III.F.2.1 FOUNDATION WORKS 1 Lot
III.F.2.2 CONCRETE WORKS ____ cu.m.
III.F.2.3 REBAR WORKS ____ kgs.
FORMWORKS AND
III.F.2.4 LS
SCAFFOLDINGS
III.F.2.5 STEEL WORKS LS
III.F.2.6 METAL WORKS LS
ROOFING AND ROOF FRAMING
III.F.2.7 LS
WORKS
III.F.2.8 COVERING AND GREEN WORKS LS
III.F.3 ARCHITECTURAL WORKS LS
III.F.4 PLUMBING/SANITARY WORKS LS
III.F.5 ELECTRICAL WORKS LS
III.F.6 MECHANICAL WORKS LS
ELECTRONICS, COMMUNICATION AND
III.F.7 IT WORKS LS
III.G LABORATORY BUILDING
III.G.1 EARTHWORKS ____ cu.m.

III.G.2 STRUCTURAL WORKS
III.G.2.1 FOUNDATION WORKS 1 Lot
III.G.2.2 CONCRETE WORKS ____ cu.m.
III.G.2.3 REBAR WORKS ____ kgs.
FORMWORKS AND
III.G.2.4 LS
SCAFFOLDINGS
III.G.2.5 STEEL WORKS LS
III.G.2.6 METAL WORKS LS
III.G.2.7 LS
WORKS
III.G.3 ARCHITECTURAL WORKS LS
III.G.4 PLUMBING/SANITARY WORKS LS
III.G.5 ELECTRICAL WORKS LS
III.G.6 MECHANICAL WORKS LS
III.G.7 IT WORKS LS
III.H CANTEEN BUILDING
III.H.1 EARTHWORKS ____ cu.m.

III.H.2 STRUCTURAL WORKS
III.H.2.1 FOUNDATION WORKS 1 Lot
III.H.2.2 CONCRETE WORKS ____ cu.m.
III.H.2.3 REBAR WORKS ____ kgs.
FORMWORKS AND
III.H.2.4 LS
SCAFFOLDINGS
III.F.2.5 STEEL WORKS LS
169
III.H.2.6 METAL WORKS LS

III.H.2.7 LS
WORKS
III.H.3 ARCHITECTURAL WORKS LS
III.H.4 PLUMBING/SANITARY WORKS LS
III.H.5 ELECTRICAL WORKS LS
III.H.6 MECHANICAL WORKS LS
III.H.7 IT WORKS LS
III.I ANCILLARY BUILDING

POWERHOUSE BUILDING
III.I.1 (Including transformer pad and generator set LS
mounting assembly)
DRIVER’S LOUNGE WITH COMFORT
ROOM AND WASH AREA
III.I.2 (Including waiting bench & tables, bathroom LS
fixtures and accessories, and plumbing
system)
III.J SUPPLY, FURNISHINGS AND INSTALLATIONS 1 LS
III.K CONSTRUCTION SAFETY AND HEALTH PROGRAM 1 Lot
IV. DEMOBILIZATION LS
TOTAL PRICE (Items No. I-IV including taxes): PhP__________________
TOTAL PRICE (in words): ________________________________________
[Bidder’s Name]
[Bidder’s Address]
170
171
Section IX. Special Provisions
172
173
TABLE OF CONTENTS
1. LOGBOOK ............................................................................................................. 176

2. WATER SUPPLY, POWER AND LIGHTING .......................................................... 176
3. CONSTRUCTION CPM .......................................................................................... 176
4. PROJECT SIGNS................................................................................................... 176
5. INSURANCE FOR GOODS IN TRANSIT ............................................................... 176
6. TOOLS AND OTHER EQUIPMENT TO BE PROVIDED BY THE CONTRACTOR..... 176
7. WORKMEN’S IDENTIFICATION BADGES AND SAFETY GEARS ......................... 176
8. WORKING/CALENDAR DAYS .............................................................................. 177
9. INSPECTION OF THE WORK SITE....................................................................... 177
10. ON SITE INSPECTION AND TESTING ................................................................. 177
174
175
1. LOGBOOK
The Project Manager and the Contractor shall individually maintain a logbook at all times
reflecting time extensions, work suspensions, change/extra work orders and circumstances,
affecting the progress of work.
2. WATER SUPPLY, POWER AND LIGHTING
(a) Water Supply – The Contractor shall make all necessary application and arrangements
and pay the corresponding charges for the new service connection
application including its monthly billings for the entire duration of the
contract.
(b) Power and Lighting – The Contractor shall make all necessary applications and
arrangements and pay all fees and charges for power and
light necessary for the proper completion of this Contract.
The Contractor shall provide and pay for all temporary
wirings, switches, connections, meters and power bills. There
shall be sufficient electric lighting so that all work may be
done in a workmanlike manner when there is no sufficient
daylight or during night work.
3. CONSTRUCTION CPM
The CPM network shall be the basis of the Contractor in completing the project in the
prescribed period of time.
The CPM shall be updated by the Contractor when required by the Project Manager but not
more than once a month.
4. PROJECT SIGNS
The Contractor shall furnish, erect and maintain a minimum of two (2) project signs in 4ft x
8ft size. The location for the erection of these signs by the Contractor shall be as directed by
the Project Manager.
5. INSURANCE FOR GOODS IN TRANSIT
All such insurance shall be secured upon terms and conditions consistent with good
commercial practices for the full value of the insured materials.
It is understood that the insurance shall include all risks incident to the delivery of goods from
port of entry, if imported, or place of destination. All offshore procurements shall be covered
by sufficient marine insurance while in transit.
6. TOOLS AND OTHER EQUIPMENT TO BE PROVIDED BY THE CONTRACTOR
The Contractor shall make available at the site during the life of this Contract, subject to the
inspection of the Owner and the Project Manager or as may be required by the Project
Manager, valves and fittings, mechanical piping, and other appurtenances.
7. WORKMEN’S IDENTIFICATION BADGES AND SAFETY GEARS
The Contractor shall provide all his men working in the project with proper identification
badges and safety gears.
176
8. WORKING/CALENDAR DAYS
The term “Working Day” refers to working days in the government service. The term
“Calendar Day” refers to the days in a week, including Saturdays, Sundays and holidays.
Whenever the word “day” is used, it shall refer to calendar day.
9. INSPECTION OF THE WORK SITE
Contractor shall inspect the site of the work by personal examination of the location of the
proposed work and the actual visualization of the work to be done. He should be aware of
the conditions which might affect the execution of this contract and has made provisions in
his bid.
10. ON SITE INSPECTION AND TESTING
All materials furnished and all work performed under this contract shall be subject to
inspection by the Owner. The Contractor shall be held strictly to the true intent of the
Specifications and Drawings in regard to quality of materials, workmanship and diligent
execution of the Contract.
Work done in the absence of prescribed inspection may be required to be removed and
replaced under the proper inspection; and the entire cost of removal and replacement
including the cost of materials which may be used in the work shall be borne by the
Contractor.
The costs for carrying out the inspection and test for materials shall be at the expense of the
Contractor.
177
Section X. Materials and Workmanship
178
179
TABLE OF CONTENTS
1. Safeguarding of Equipment, Materials and Work ............................................. 182

2. New Materials and Equipment ........................................................................... 182
3. Title to Materials Found on the Work ................................................................ 182
4. Defective Equipment, Materials or Work ........................................................... 182
5. Rubbish Control................................................................................................... 182
6. Dust Control......................................................................................................... 182
7. Cleaning Up.......................................................................................................... 182
8. Character of Workmen ........................................................................................ 183
180
181
1. Safeguarding of Equipment, Materials and Work
The Contractor shall properly safeguard all equipment, materials and work against loss,
damages, malicious mischief, or tampering by unauthorized persons until acceptance of the
work by the Owner. Locked and covered storage or continuous surveillance by a watchman
shall be provided if required to accomplish this purpose.
2. New Materials and Equipment
Unless otherwise specifically shown, or permitted by the Project Manager, all materials and
equipment incorporated in the work shall be new and of current manufacture. The Project
Manager may request the Contractor to furnish manufacturer's certificate to this effect.
3. Title to Materials Found on the Work
The Owner reserves the right to retain title to all materials developed and obtained from the
operations connected with the work. Unless otherwise specified in the
Special Provisions, neither the Contractor shall have any right, title, or interest in or to any
such materials. The Contractor will be permitted to use in his work, without charge, any such
materials that meet the requirements of the Specifications and Drawings.
4. Defective Equipment, Materials or Work
a. Inspection of the work shall not relieve the Contractor of any of his obligations under
the Contract. Even though the equipment, materials, or work required to be provided
under the Contract have been inspected, accepted, and estimated for payment, the
Contractor shall, at his own expense, replace or repair any such equipment, materials, or
work found to be defective or otherwise not to comply with the requirements of the
Contract up to the end of the maintenance and guarantee period.
b. Any equipment or materials brought upon the job site by the Contractor and
subsequently rejected by the Project Manager as not complying with the requirements of
the Contract shall be removed immediately by the Contractor to a satisfactory distance
from the job site.
c. If the Contractor shall fail to repair or replace unsatisfactory equipment or materials from
the job site within seven (7) calendar days after being ordered to do so by the Project
Manager, the Project Manager, acting on behalf of the Owner, may make the ordered
repairs or remove the condemned equipment or materials; and the Owner shall deduct
the cost thereof from any moneys due or to become due the Contractor.
5. Rubbish Control
During the progress of the work, the Contractor shall keep the site of the work and other
areas used by him in a neat and clean condition, and free from any accumulation of rubbish.
6. Dust Control
The Contractor shall at all times conduct his work so as to avoid unnecessary dust. He shall
provide adequate equipment and water as determined by the Project Manager to be
necessary for accomplishment of this objective.
7. Cleaning Up
The Contractor shall promptly remove from the vicinity of the completed work all rubbish,
unused materials, concrete forms, equipment, and temporary structures used during
construction.
182
8. Character of Workmen
Only qualified personnel and skilled workmen shall be employed on the site except in
positions normally occupied by unskilled labor. When required in writing by the Project
Manager, the Contractor shall discharge any person who is, in the opinion of the Project
Manager, incompetent, disorderly or otherwise unsatisfactory and shall not again employ
such discharged person on the work except with the written consent of the Project Manager.
Such discharged person shall not be the basis of any claim for damages against the Owner
or any of his agents. If the Contractor permits such a person on the work site without the
consent of the Project Manager, this alone shall be sufficient to immediately suspend the
Contract until the Project Manager's instructions have been fulfilled.
183
Section XI. Bidding Forms
184
185
TABLE OF CONTENTS
BID FORM ................................................................................................................................ 188

OMNIBUS SWORN STATEMENT ................................................................................................. 190
BID-SECURING DECLARATION .................................................................................................. 192
STATEMENT OF ALL ON-GOING GOVERNMENT & PRIVATE CONSTRUCTION CONTRACTS ............ 194
INCLUDING CONTRACTS AWARDED BUT NOT YET STARTED...................................................... 194
STATEMENT OF ALL COMPLETED GOVERNMENT & PRIVATE CONSTRUCTION CONTRACTS.......... 196
STATEMENT OF ALL COMPLETED GOVERNMENT & PRIVATE CONSTRUCTION CONTRACTS
WHICH ARE SIMILAR IN NATURE ......................................................................................... 198
LIST OF EQUIPMENT, OWNED OR LEASED AND/OR UNDER PURCHASE AGREEMENTS,
PLEDGED TO THE PROPOSED CONTRACT............................................................................ 200
QUALIFICATION OF KEY PERSONNEL PROPOSED TO BE ASSIGNED TO THE CONTRACT .............. 204
CONTRACTOR’S LETTER-CERTIFICATE TO PROCURING ENTITY.................................................. 206
KEY PERSONNEL’S CERTIFICATE OF EMPLOYMENT .................................................................... 208
KEY PERSONNEL BIO-DATA....................................................................................................... 210
PLAN, APPROACH AND METHODOLOGY ..................................................................................... 212
CONTRACTOR’S ORGANIZATIONAL CHART FOR THE CONTRACT ................................................ 214
CASH FLOW BY QUARTER AND PAYMENT SCHEDULE ................................................................. 216
FORM OF PERFORMANCE SECURITY (GUARANTEE BOND) .......................................................... 218
SAMPLE CERTIFICATE FROM INSURANCE COMMISSION ............................................................. 220
CONTRACT AGREEMENT ........................................................................................................... 224
186
187
BID FORM
Date: _____________________________
IAEB1 No: _________________________
To: Davao City Water Dsitrict

Address: K.m. 5, J.P. Laurel Avenue, Bajada, Davao City
We, the undersigned, declare that:

(a) We have examined and have no reservation to the Bidding Documents, including Addenda, for the Contract
DESIGN AND CONSTRUCTION OF DCWD MID-RISE OFFICE BUILDING;
(b) We offer to execute the Works for this Contract in accordance with the Bid and Bid Data Sheet, General and
Special Conditions of Contract accompanying this Bid;
The total price of our Bid, excluding any discounts offered in item (d) below is: [insert information];
The discounts offered and the methodology for their application are: [insert information];
(c) Our Bid shall be valid for a period of [insert number] days from the date fixed for the Bid submission
deadline in accordance with the Bidding Documents, and it shall remain binding upon us and may be
accepted at any time before the expiration of that period;
(d) If our Bid is accepted, we commit to obtain a Performance Security in the amount of [insert percentage
amount] percent of the Contract Price for the due performance of the Contract;
(e) Our firm, including any subcontractors or suppliers for any part of the Contract, have nationalities from the
following eligible countries: [insert information];
(f) We are not participating, as Bidders, in more than one Bid in this bidding process, other than alternative
offers in accordance with the Bidding Documents;
(g) Our firm, its affiliates or subsidiaries, including any subcontractors or suppliers for any part of the Contract,
has not been declared ineligible by the Funding Source;
(h) We understand that this Bid, together with your written acceptance thereof included in your notification of
award, shall constitute a binding contract between us, until a formal Contract is prepared and executed;
and
(i) We understand that you are not bound to accept the Lowest Evaluated Bid or any other Bid that you may
receive.
Name:
In the capacity of:
Signed:
Duly authorized to sign the Bid for and on behalf of:
Date: ___________
1 If ADB, JICA and WB funded projects, use IFB.

188
189
OMNIBUS SWORN STATEMENT
REPUBLIC OF THE PHILIPPINES )

CITY/MUNICIPALITY OF ______ ) S.S.
AFFIDAVIT
I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after
having been duly sworn in accordance with law, do hereby depose and state that:
1. Select one, delete the other:
If a sole proprietorship: I am the sole proprietor of [Name of Bidder] with office address at [address of
Bidder];
If a partnership, corporation, cooperative, or joint venture: I am the duly authorized and designated
representative of [Name of Bidder] with office address at [address of Bidder];
2. Select one, delete the other:
If a sole proprietorship: As the owner and sole proprietor of [Name of Bidder], I have full power and
authority to do, execute and perform any and all acts necessary to represent it in the bidding for [Name
of the Project] of the [Name of the Procuring Entity];
If a partnership, corporation, cooperative, or joint venture: I am granted full power and authority to do,
execute and perform any and all acts necessary and/or to represent the [Name of Bidder] in the bidding
as shown in the attached [state title of attached document showing proof of authorization (e.g., duly
notarized Secretary’s Certificate issued by the corporation or the members of the joint venture)];
3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or
any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or
international financing institution whose blacklisting rules have been recognized by the Government
Procurement Policy Board;
4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the
original, complete, and all statements and information provided therein are true and correct;
5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s)
to verify all the documents submitted;
6. Select one, delete the rest:
If a sole proprietorship: I am not related to the Head of the Procuring Entity, members of the Bids and
Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the
Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity
up to the third civil degree;
If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the
Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working
Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and
the project consultants by consanguinity or affinity up to the third civil degree;
If a corporation or joint venture: None of the officers, directors, and controlling stockholders of [Name
of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee
(BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management
Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil
degree;
7. [Name of Bidder] complies with existing labor laws and standards; and
8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder:
190
a) Carefully examine all of the Bidding Documents;
b) Conducted site inspection and acknowledged all conditions, local or otherwise, affecting the
implementation of the Contract;
c) Made an estimate of the facilities available and needed for the contract to be bid, if any; and
d) Inquired or secured Supplemental/Bid Bulletin(s) issued for the [Name of the Project].
IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________,
Philippines.
_____________________________________
Bidder’s Representative/Authorized Signatory
[JURAT]
* This form will not apply for WB funded projects.
191
REPUBLIC OF THE PHILIPPINES )

CITY OF _______________________ ) S.S.
x-------------------------------------------------------x
BID-SECURING DECLARATION
Invitation to Bid: DESIGN AND CONSTRUCTION OF DCWD MID-RISE OFFICE

BUILDING
To: Davao City Water District

Km. 5, J.P. Laurel Avenue, Bajada, Davao City
I/We1, the undersigned, declare that:
1. I/We understand that, according to your conditions, bids must be supported by a Bid Security, which
may be in the form of a Bid-Securing Declaration.
2. I/We accept that: (a) I/we will be automatically disqualified from bidding for any contract with any
procuring entity for a period of two (2) years upon receipt of your Blacklisting Order; and, (b) I/we will
pay the applicable fine provided under Section 6 of the Guidelines on the Use of Bid Securing
Declaration2, if I/we have committed any of the following actions:
(i) Withdrawn my/our Bid during the period of bid validity required in the Bidding Documents; or
(ii) Fail or refuse to accept the award and enter into contract or perform any and all acts necessary to
the execution of the Contract, in accordance with the Bidding Documents after having been
notified of your acceptance of our Bid during the period of bid validity.
3. I/We understand that this Bid-Securing Declaration shall cease to be valid on the following
circumstances:
(a) Upon expiration of the bid validity period, or any extension thereof pursuant to your request;
(b) I am/we are declared ineligible or post-disqualified upon receipt of your notice to such effect, and
(i) I/we failed to timely file a request for reconsideration or (ii) I/we filed a waiver to avail of said
right;
(c) I am/we are declared as the bidder with the Lowest Calculated and Responsive Bid, and I/we
have furnished the performance security and signed the Contract.
1 Select one and delete the other. Adopt same instruction for similar terms throughout the document.
2 Issued by the GPPB through GPPB Resolution 03-2012 on 27 January 2012.
192
IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of [month] [year] at
[place of execution].
[Insert NAME OF BIDDER’S

AUTHORIZED REPRESENTATIVE]
[Insert signatory’s legal capacity]
Affiant
SUBSCRIBED AND SWORN to before me this __ day of [month] [year] at [place of execution],
Philippines. Affiant/s is/are personally known to me and was/were identified by me through competent evidence
of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me
his/her [insert type of government identification card used], with his/her photograph and signature appearing
thereon, with no. ______ and his/her Community Tax Certificate No. _______ issued on ______ at ______.
Witness my hand and seal this ___ day of [month] [year].
NAME OF NOTARY PUBLIC

Serial No. of Commission ___________
Notary Public for ______ until _______
Roll of Attorneys No. _____
PTR No. __, [date issued], [place issued]
IBP No. __, [date issued], [place issued]
Doc. No. ___

Page No. ___
Book No. ___
Series of ___
193
STATEMENT OF ALL ON-GOING GOVERNMENT & PRIVATE CONSTRUCTION CONTRACTS

INCLUDING CONTRACTS AWARDED BUT NOT YET STARTED
Business Name: ___________________________________

Business Address: __________________________________
a. Owner’s Name Contractor’s Role a. Date Awarded Value of

Name of Contract/Location % of Accomplishment
b. Address Nature of Work b. Date Started Outstanding Works
Project Cost Description %
c. Telephone Nos. c. Date of Completion Planned Actual
Government
Private
Total Cost
Note: This statement shall be supported with:
1. Notice of Award
2. Notice to Proceed
3. Certificate of Accomplishments signed by the Client or Client’s Representative
Submitted by : ___________________________________________________
(Printed Name & Signature of Bidder)
Designation/Position : ___________________________________________________
Date : ___________________________________________________
194
195
STATEMENT OF ALL COMPLETED GOVERNMENT & PRIVATE CONSTRUCTION CONTRACTS
Business Name: ________________________________________________

Business Address: ______________________________________________
a. Date Awarded a. Amount at Award a. Owner’s Name Contractor’s Role

Name of Contract b. Contract Effectivity b. Amount at Completion b. Address Nature of Work
Description %
c. Date Completed c. Duration c. Date Completed
Government
Private
1. Certificate of Acceptance or Certificate of Completion
Submitted by : ___________________________________________________
Date : ___________________________________________________
196
197
STATEMENT OF ALL COMPLETED GOVERNMENT & PRIVATE CONSTRUCTION CONTRACTS WHICH ARE SIMILAR IN NATURE
Business Name: ________________________________________________

Business Address: ______________________________________________
a. Owner’s Name Contractor’s Role a. Amount at Award a. Date Awarded

Nature of Scope of
Name of Contract b. Address b. Amount at Completion b. Contract Effectivity
Work Works Description %
c. Telephone Nos. c. Duration c. Date Completed
Government
Private
1. Contract Agreement
2. Certificate of Acceptance or Certificate of Completion
Submitted by : ___________________________________________________
Date : ___________________________________________________
198
199
Standard Form Number: SF-INFR-49

Revised on: August 11, 2004
LIST OF EQUIPMENT, OWNED OR LEASED AND/OR UNDER PURCHASE AGREEMENTS, PLEDGED TO THE PROPOSED CONTRACT
Business Name: _______________________________________________

Business Address: _____________________________________________
Proof of
Motor No./Body
Description Model/Year Capacity/Performance/Size Plate No. Present Location Condition Ownership/Lessor
No.
or Vendor
A. Owned
i.
ii.
iii.
iv.
B. Leased
i.
ii.
iii.
iv.
C. Under
Purchased
Agreement
i.
ii.
iii.
iv.
Note: The Prospective Bidder shall enumerate all equipment units owned, leased and/or under purchase agreement committed exclusively for the project.
Submitted by : ___________________________________________________
(Printed Name & Signature of the Bidder)
Name of Firm/ Bidder : ___________________________________________________
Date : ___________________________________________________
200
201
Standard Form Number: SF-INFR-18B-1

Revised on: July 29, 2004
STATEMENT OF AVAILABILITY OF EQUIPMENT
(Date of Issuance)
ENGR. EDWIN V. REGALADO

General Manager
K.m. 5, J.P. Laurel Avenue, Bajada, Davao City
Attention : MILDRED G. AVILES

The Chairperson
Bids and Awards Committee – B
Dear Sir:
In compliance with the requirements of the DAVAO CITY WATER DISTRICT-BAC-B for the
bidding of the DESIGN AND CONSTRUCTION OF DCWD MID-RISE OFFICE BUILDING, we
certify the availability of equipment that __(Name of the Bidder)__ owns, has under lease, and/or has
under purchase agreements, that may be used for the construction contract stated below.
(State here the list of equipment which are under lease and/or under purchase agreement.
______________________
______________________
______________________
______________________
Very truly yours,
(Name of Representative)
(Position)
(Name of Bidder)
202
203

QUALIFICATION OF KEY PERSONNEL PROPOSED TO BE ASSIGNED TO THE CONTRACT
Business Name : _____________________________________________

Business Address : _____________________________________________
Other positions deemed

Professional Electrical
Project-in-Charge Structural Engineer Design Architect required by the Procuring
Engineer
Entity for this project
1 Name
2 Address
3 Date of Birth
4 Employed Since
5 Experience
6 Previous
7 Education
8 PRC License
Minimum Requirement: Design: Construction:

(1) Project-in-Charge (1) Construction-in-Charge
(3) Design Architect (3) Professional Electrical Engineer
(4) Professional Electrical Engineer (4) Professional Mechanical Engineer
(5) Professional Mechanical Engineer (5) Sanitary Engineer/
(6) Sanitary/Engineer/ Registered Master Plumber
Registered Master Plumber (6) Geodetic Engineer
(7) Geotechnical Engineer (7) Cost/Quantity/Specs Engineer
(8) Cost/Quantity/Specs Engineer (8) Materials Engineer
Note: Attached individual resume/bio-data and PRC License of the (professional) personnel.
Submitted by : ___________________________________________________
(Printed Name & Signature of the Bidder)
Name of Firm/ Bidder : ___________________________________________________
Date : ___________________________________________________
204
205

CONTRACTOR’S LETTER-CERTIFICATE TO PROCURING ENTITY
Date of Issuance
EDWIN V. REGALADO
General Manager
Km. 5, JP Laurel Ave., Bajada, Davao City
Dear Sir:
Supplementing our Organizational Chart for the Contract, we have the honor to submit herewith, and
to certify as true and correct, the following pertinent information:
1. That I/we have engaged the services of ___(Name of Employee)___, to be the

___(Designation)___ of the DESIGN AND CONSTRUCTION OF DCWD MID-RISE OFFICE
BUILDING, who is a ___(Profession)___ with Professional License Certificate No. _______
issued on ____________________ and who has performed the duties in the construction of the
Contracts enumerated in the duly filled Form ___.
2. The said Engineer shall be designated by us as our (Designation) to personally perform the
duties of the said position in the above-mentioned Project, if and when the same is awarded in
our favor.
3. That said Engineer shall employ the best care, skill and ability in performing his duties in
accordance with the Contract Agreement, Conditions of Contract, Plans, Specifications, Special
Provisions, and other provisions embodied in the proposed contract.
4. That said Engineer shall be personally present at the jobsite to supervise the phase of the
construction work pertaining to this assignment as (Designation), all the time.
5. That, in order to guarantee that said Engineer shall perform his duties properly and be personally
present in the Job Site; he is hereby required to secure a certificate of appearance for the
Procuring Entity Engineer at the end of every month.
That, in the event that I/we elect or choose to replace said (Designation) with another Engineer,
the Procuring Entity will be accordingly notified by us in writing at least twenty one (21)
days before making the replacement. We will submit to the Procuring Entity, for prior approval,
the name of the proposed new (Designation), his qualifications, experience, list of projects
undertaken and other relevant information.
6. That any willful violation on my/our part of the herein conditions may prejudice my/our standing
as a reliable contractor in future bidding of the Procuring Entity.
Very truly yours,
_____________________________
(Authorized Representative of Bidder)
CONCURRED IN:
___________________________
(Name of Engineer)
_______________________
(Address)
206
207

KEY PERSONNEL’S CERTIFICATE OF EMPLOYMENT
Date of Issuance
EDWIN V. REGALADO
General Manager
Km. 5, JP Laurel Ave., Bajada, Davao City
Dear Sir:
I am __ (Name of Nominee) ____ a Licensed _____ Engineer with Professional License No.
______________ issued on __ (date of issuance) __ at __ (place of issuance) __.
I hereby certify that ___ (Name of Bidder) has engaged my services as (Designation) for DESIGN
AND CONSTRUCTION OF DCWD MID-RISE OFFICE BUILDING, if awarded to it.
As ___ (Designation) ___, I supervised the following completed projects similar to the contract under
bidding):
NAME OF PROJECT OWNER COST DATE COMPLETED
_________________ ___________ _________ _________________
_________________ ___________ _________ _________________
_________________ ___________ _________ _________________
_________________ ___________ _________ _________________
At present, I am supervising the following projects:
NAME OF PROJECT OWNER COST DATE COMPLETED
_________________ ___________ _________ _________________
_________________ ___________ _________ _________________
_________________ ___________ _________ _________________
_________________ ___________ _________ _________________
In case of my separation for any reason whatsoever from the above-mentioned Contractor, I shall
notify the Davao City Water District at least twenty one (21) days before the effective date of my
separation.
As __ (Designation) __, I know I will have to stay in the job site all the time to supervise and manage
the Contract works to the best of my ability, and aware that I am authorized to handle only one (1)
contract at a time.
208
I do not allow the use of my name for the purpose of enabling the above-mentioned Contractor to
qualify for the Contract without any firm commitment on my part to assume the post of (Designation)
therefore, if the contract is awarded to him since I understand that to do so will be a sufficient
ground for my disqualification as __(Designation)__ in any future Procuring Entity’s bidding or
employment with any Contractor doing business with the Procuring Entity.
__________________
(Signature of Engineer)
DRY SEAL
Republic of the Philippines )

____________________ ) S.S.
SUBSCRIBED AND SWORN TO before me this _________ day of _________ 2013 affiant exhibiting to
me his Residence Certificate No. _________ issued on _____________ at _______________.
Notary Public
Until December 31, 20___
Doc. No. ________;
Page No. ________;
Book No. ________;
Series of _________;
Note: One of the requirements from the bidder to be included in its Technical Envelope is a list of contractor’s key personnel
(viz., Project manager, Project Engineers, materials Engineers, and Foremen), to be assigned to the contract to be bid, with
their complete qualification and experience data (including the key personnel’s signed written commitment to work for the
project one awarded the contract
209

KEY PERSONNEL BIO-DATA
Give the detailed information of the following personnel who are scheduled to be assigned as full-time
field staff for the project. Fill up a form for each person.
- Authorized Managing Officer / Representative
- Sustained Technical Employee
1. Name : ________________________________________________
2. Date of Birth: ___________________________________________
3. Nationality: _____________________________________________
4. Education and Degrees: ___________________________________
5. Specialty: ______________________________________________
6. Registration: ___________________________________________
7. Length of Service with the Firm: _____Year from____ (months) _____ (year)
To ____ (months) _____ (year)
8. Years of Experience: ______________________________________
9. If Item 7 is less than ten (10) years, give name and length of service with previous
employers for a ten (10)-year period (attached additional sheet/s), if necessary:
Name and Address of Employer Length of Service
_________________________ _____ year(s) from _______ to ______

_________________________ _____ year(s) from _______ to ______
_________________________ _____ year(s) from _______ to ______
10. Experience:
This should cover the past ten (10) years of experience. (Attached as many pages as
necessary to show involvement of personnel in projects using the format below).
1. Name : _____________________________________
2. Name and Address of Owner : _____________________________________
3. Name and Address of the

Owner’s Engineer : _____________________________________
(Consultant)
4. Indicate the Features of Project

(particulars of the project
components and any other particular
interest connected with the project) :______________________________________
210
5. Contract Amount Expressed in

Philippine Currency : ________________________________________
6. Position : ________________________________________
7. Structures for which the employee

was responsible : ________________________________________
8. Assignment Period : from ______ (months) _______ (years)
: to _______ (months) _______ (years)
___________________________
Name and Signature of Employee
It is hereby certified that the above personnel can be assigned to this project, if the contract is
awarded to our company.
_____________________________ _________________________________
(Place and Date) (The Authorized Representative)
211

OUTLINE
NARRATIVE DESCRIPTION
OF
PLAN, APPROACH AND METHODOLOGY
1. INTRODUCTION
2. BRIEF DESCRIPTION OF CONTRACT WORKS
State general features of contract works.
3. METHODOLOGY AND PROCEDURES
3.1 Methodology or General Approach
State general approach or any special techniques, methods or procedures to ensure

completion on time and quality of construction financing the project, etc.
3.2 Project Understanding, Substance and Completeness
Identify and clarify the study objectives to coincide with the Performance
Specifications; identify the consequences that could affect the objectives.
3.3 Scope and Program of Work and Services
CPM, Progress Bar Schedule and Development Schedule submitted.
3.4 Work Plan and Manning Schedule
State specific activities, including number of staff assigned per activity and the
number of hours or days per week spent for each activity; detail the activities and
progress indicators that will guide project implementation during the project duration;
manning schedule for each activity.
3.5 Financial Program
Cash flow schedules, provision for working capital, schedule of receipts, etc; include
detailed project budget for the entire duration of the project prepared on the basis of
periodic work plan and including any monitoring and evaluation requirements to
effectively measure project performance during the targeted project completion.
3.6 Risks and Suggested Solution
212
213

CONTRACTOR’S ORGANIZATIONAL CHART FOR THE CONTRACT
Submit Copy of the Organizational Chart that the Contractor intends to use to execute the Contract if
awarded to him. Indicate in the chart the names of the required Design and Construction Personnel.
Attach the required Proposed Organizational Chart for the Contract as stated above
Note:
1. This organizational chart should represent the “Contractor’s Organization” required for the Project, and not the
organizational chart of the entire firm.
2. The Bidders shall comply with and submit sample form SF-INFR-46 for each of such key personnel.
3. Each such nominated engineer/key personnel shall comply with and submit sample forms SF- INFR-47 and SF-
INFR-48.
4. All these are required to be in the Technical Envelope of the Bidder
214
215

Contract Name : _________________________________________________

Location : _________________________________________________
CASH FLOW BY QUARTER AND PAYMENT SCHEDULE
% 1ST 2ND 3RD 4TH

PARTICULAR
WT. QUARTER QUARTER QUARTER QUARTER
ACCOMPLISHMENT
CASH FLOW
CUMULATIVE
ACCOMPLISHMENT
CUMULATIVE CASH
FLOW
Submitted by:
Name of the Representative of the Bidder Date: _____________

Position
Name of the Bidder
Note: One of the requirements from the bidder to be included in its Financial Envelope is the cash flow by quarter and payment
schedule.
216
217
FORM OF PERFORMANCE SECURITY (GUARANTEE BOND)
To : DAVAO CITY WATER DISTRICT

J.P. Laurel Avenue, Bajada, Davao City
WHEREAS, [name and address of contractor] (hereinafter called the “Contractor”) has
undertaken, in pursuance of Contract No. [insert number] dated [insert date] to execute [name of
Contract and brief description of Works] (hereinafter called the “Contract”);
AND WHEREAS, it has been stipulated by you in the said Contract that the contractor shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for
compliance with his obligations in accordance with the Contract;
AND WHEREAS, we have agreed to give the contractor such a Bank Guarantee;
NOW THEREFORE, we hereby affirm that we are the Guarantor and responsible to you, on
behalf of the contractor, up to a total of [insert amount of Guarantee in numbers and in words] such
sum being payable in the types and proportions of currencies in which the Contract Price is payable,
and we undertake to pay you, upon your first written demand and without cavil or argument, any
sum or sums within the limits of [amount of Guarantee] as aforesaid without your needing to prove
or to show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of demand of the said debt from the contractor before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed there under or of any of the Contract documents which
may be made between you and the contractor shall in any way release us from any liability under this
Guarantee, and we hereby waive notice of any such change, addition, or modification.
This Guarantee shall be valid until a date twenty eight (28) days from the date of issue of the
Certificate of Final Acceptance.
Signature and seal of the Guarantor

Name of Bank
Address
Date
218
219
SAMPLE CERTIFICATE FROM INSURANCE COMMISSION
220
221
(Name of Company)
DETAILED COST ESTIMATES
Project Name: ____________________________
Project Location: __________________________
Pay/Work Item No.: _____________________________ Unit: _____________________
Description: _______________________________ Qty: _____________________
No. Description Unit Qty. Unit Cost Total Cost
DIRECT COST (DC)

A. MATERIALS
Ex. Red Lead Primer; etc gals. 1.00 350.00 350.00
Sub-Total A: 350.00
B. LABOR
Ex. 2 Painter; etc day 2 300.00 1,200.00
Sub-Total B: 1,200.00
C. EQUIPMENT
Ex. 1 Generator Set; etc. hour 24 500.00 12,000.00
Sub-Total C: 12,000.00
D. FUEL/OIL
Ex. Gasoline; etc. liters 10 50.00 500.00
Sub-Total D: 500.00
Total Direct Cost (DC): 14,050.00
INDIRECT COST
E. OCM
F. PROFIT
Total Indirect Cost (IDC): E+F
Total Cost (TC): DC+IDC
G. TAXES
TOTAL (including Tax):
TOTAL UNIT COST:

Note: Follow the above format in preparing the detailed cost estimates to have a uniform format
during submission of bids.
_________________________
Chairman/President
_________________________
Name of Bidder
222
223
CONTRACT AGREEMENT
THIS AGREEMENT, made this [insert date] day of [insert month], [insert year] between
[name and address of PROCURING ENTITY] (hereinafter called the“Entity”) and [name and address
of Contractor] (hereinafter called the “Contractor”).
WHEREAS, the Entity is desirous that the Contractor execute [name and identification number
of contract] (hereinafter called “the Works”) and the Entity has accepted the Bid for [insert the
amount in specified currency in numbers and words] by the Contractor for the execution and
completion of such Works and the remedying of any defects therein.
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement, words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred to.
2. The following documents shall be attached, deemed to form, and be read and
construed as part of this Agreement, to wit:
(a) General and Special Conditions of Contract;

(b) Drawings/Plans;
(c) Specifications;
(d) Invitation to Apply for Eligibility and to Bid;
(e) Instructions to Bidders;
(f) Bid Data Sheet;
(g) Addenda and/or Supplemental/Bid Bulletins, if any;
(h) Bid form, including all the documents/statements contained in the Bidder’s
bidding envelopes, as annexes;
(i) Eligibility requirements, documents and/or statements;
(j) Performance Security;
(k) Credit line issued by a licensed bank, if any;
(l) Notice of Award of Contract and the Bidder’s conforme thereto;
(m) Other contract documents that may be required by existing laws and/or the
Entity.
3. In consideration of the payments to be made by the Entity to the Contractor as
hereinafter mentioned, the Contractor hereby covenants with the Entity to execute
and complete the Works and remedy any defects therein in conformity with the
provisions of this Contract in all respects.
4. The Entity hereby covenants to pay the Contractor in consideration of the execution
and completion of the Works and the remedying of defects wherein, the Contract
Price or such other sum as may become payable under the provisions of this Contract
at the times and in the manner prescribed by this Contract.
IN WITNESS whereof the parties thereto have caused this Agreement to be executed the day
and year first before written.
Signed, sealed, delivered by the (for the Entity)
Signed, sealed, delivered by the (for the Contractor).
Binding Signature of PROCURING ENTITY ________________________________________________
Binding Signature of Contractor ________________________________________
[Addendum showing the corrections, if any, made during the Bid evaluation should be attached with
this agreement]
224

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Republic of the Philippines

DAVAO CITY WATER DISTRICT

DESIGN AND CONSTRUCTION OF DCWD MID-RISE

BARANGAY MATINA, DAVAO CITY

(Based from the GPPB PBD Fourth Edition)

SECTION I. INVITATION TO BID ...................................................................................................... 5

Section I. Invitation to Bid

Republic of the Philippines

Name of Contract : DESIGN AND CONSTRUCTION OF DCWD MID-RISE OFFICE

Location : Along Gen. Mac-Arthur Highway, Barangay Matina, Davao City

Approved Budget for

Contract Duration : 915 Calendar Days

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least

Classification : General Building

The BAC-B Chairperson

Section II. Instructions to Bidders

3. Corrupt, Fraudulent, Collusive, and Coercive Practices

(i) "corrupt practice" means behavior on the part of officials in the

(ii) "fraudulent practice" means a misrepresentation of facts in order to

(iii) “collusive practices” means a scheme or arrangement between two

(iv) “coercive practices” means harming or threatening to harm, directly

(v) “obstructive practice” is

(aa) deliberately destroying, falsifying, altering or concealing of

investigation or making false statements to investigators in

(bb) acts intended to materially impede the exercise of the

(a) A Bidder has controlling shareholders in common with another Bidder;

or implementation of the project if the personnel would be involved in any

(f) A Bidder who participated as a consultant in the preparation of the design or

(g) A Bidder who lends, or temporary seconds, its personnel to firms or

(a) If the Bidder is an individual or a sole proprietorship, to the Bidder himself;

(b) If the Bidder is a partnership, to all its officers and members;

(a) Duly licensed Filipino citizens/sole proprietorships;

Moreover, a contract shall be considered “similar” to the contract to be bid if it has

K = 10 for a contract duration of one year or less, 15 for a contract duration of

6.2. The Bidder is responsible for the following:

7. Origin of GOODS and Services

B. Contents of Bidding Documents

10. Clarification and Amendment of Bidding Documents

11. Language of Bids

12. Documents Comprising the Bid: Eligibility and Technical Components

(a) Eligibility Documents –

Class "A" Documents:

(i) Registration certificate from the Securities and Exchange Commission

(iii.1) name of the contract;

(iii.2) date of the contract;

(iii.3) contract duration;

(iii.4) owner’s name and address;

(iii.5) nature of work;

(iii.6) contractor’s role (whether sole contractor, subcontractor, or

(iii.7) total contract value at award;

(iii.8) date of completion or estimated completion time;

(iii.9) total contract value at completion, if applicable;

(iii.10) percentages of planned and actual accomplishments, if

(iii.11) value of outstanding works, if applicable;

(iii.12) the statement shall be supported by the notices of award

(iii.13) the statement shall be supported by the Owner’s Certificate

(iv) Unless otherwise provided in the BDS, valid Philippine Contractors

(v) Audited financial statements, showing, among others, the