Welcome Aboard! We are excited to have you as a part of Sapient family.

This document will provide you with some necessary

information on your onboarding.

OFFICE ADDRESS
Sapient Consulting Private Limited, Gurgaon Office

Sapient Consulting Private Limited(Unit-4)

Building No-6B, Tower-B
Gurgaon Infospace limited SEZ
Sector 21, Village Dundahera
Gurgaon 122016
Haryana, India

TEL : +91-124-4996000
FAX : +91-124-4996001

DRESS CODE

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The attire at Sapient is Business Casuals from Monday to Thursday. As an exception, a client meeting or client visit may require you to
wear a formal business suit. Casual dressing is only allowed on Fridays.

On your day 1 at Sapient, you may choose to wear business casuals.

NEW HIRE FORMS & NECESSARY DOCUMENTATION

The New Hire Portal contains several forms, documents, agreements which are critical to initiate your on-boarding at Sapient. This
section will enable you to understand the relevance of each document, form and agreement along with the process of completing it.
It is important that you take the required action and steps in order to get started for your smooth on-boarding on day 1 of joining.

New Hire Forms INSTRUCTIONS (No printout needed)

- Fill and submit this online form before reporting to office on day 1
- Please do not enter single alphabets / initials in 'Preferred First & Last Name' - your
credentials will not be generated
- Please refer to the instructions given towards the right of each field on the online HRMS form
HRMS Form
1. Address information:
a. Please ensure not to insert extra spaces, special characters or tabs in the address
b. Please limit Address line 1 of your current address to 15 characters
2. DOB:
a. Please note that the DOB format is MM/DD/YY only
Conflict of Interest To be filled and submitted online prior to date of joining
Janus Acknowledgment To be filled and submitted online prior to date of joining
Life Insurance Nomination Form To be filled and submitted online prior to date of joining
Sapient Confidentiality Agreement To be filled and submitted online prior to date of joining
Sapient Fair Competition Agreement (Only
To be filled and submitted online prior to date of joining
for Manager’s and above in designation)
EPFO and Form 2 - PF Nomination &
To be filled and submitted online prior to date of joining
Declaration
Form F – Gratuity Nomination To be filled and submitted online prior to date of joining

Supporting Documents Required on Day 1 of Joining {Only Photocopies}

- Relieving Letter / Experience Letter / Resignation Acceptance from your last company (This is a mandatory document to be submitted, in
the absence of which the date of joining can be pushed)
- ID Proof: PAN Card (2 Copies for HR records are mandatory), carry additional copy for Salary Account Opening Purpose
- Address Proof: 2 copies (Aadhar Card / Passport) Aadhar is mandatory as per EPFO department, please apply ASAP if do not have.
- 1 Passport Size Photograph

Note: As per EPFO guidelines its mandate to provide your UAN. Please be sure to carry this information. If you “DO NOT” have the UAN, you
can apply for it, by logging to the below link: EPFO website

Note: Income Tax department mandates every salaried employee to have a Permanent Account Number (PAN). Hence, ensure that
you carry your PAN Card on your day of joining.

If you “DO NOT” have the PAN card, you can apply for it, by logging to the below link: https://tin.tin.nsdl.com/pan

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In case of absence of PAN, the salary will not be disbursed starting the month of employment. (In case the physical copy of PAN Card
is not available due to certain reasons, please plan accordingly as the same is mandatory for HR records. However, for salary
disbursement procedure, only PAN Number will be sufficient.

TRANSPORT ARRANGEMENTS
For Day 1 Transport Arrangement (only for Non Relocating Candidates)

If you wish to avail Sapient’s transport facility on the first day – Please inform your recruiter immediately about the same (if not done
already)

Our transport team will make the transport arrangements for you a day prior to your joining. Expect a call from our transport team
representative to confirm your transport arrangements. Please let them know if there are any last minute changes.

For Day 1 Transport Arrangement (only for Candidates Relocating to Delhi/NCR)

If you have opted for relocation and accommodation, your transport arrangements for the first day will be arranged by Sapient’s
Guesthouse Accommodation team. This team will make the required arrangements and send out the details on your personal e-mail
ID.

Reach out to your recruiter if you don’t receive the details before your joining.

For Day 1 Transport Arrangements (only for Relocating Candidates NOT using Company Accommodation)

If you are relocating to NCR or Bangalore, and do not wish to use the company provided guest house, however need Airport/ Railway
Station / Bus Stand pick-up to your house and pick-up on day 1 of your joining, please inform your recruiter immediately along with the
necessary travel details in order to make arrangements for a smooth travel.

You will receive a call or a text message from our local transport team a day before your joining, in order to share the necessary
information. If you don’t receive a text message or a call from the transport team within the designated timelines, you may call at the
Helpline numbers to check for your pick-up details:

 Transport Helpline

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 o Gurgaon Unitech Infospace - +91-124-676-6391
o NOIDA- +91-120-660-3014
o Bangalore BCBP- + 91-080-41047305
o Emergency: Gurgaon: 91-783-85-33331; NOIDA: 91-783-86-33331; Bangalore: 91-783-84-33331

PARKING ARRANGEMENTS ON YOUR DAY OF JOINING

If you wish to come on your own on your day of joining, please be aware that you may have to complete necessary security formalities
in the morning. For a smooth parking experience on the day, please touch base with the Security Personnel designated at the main
entrance to get directions on parking facilities after reaching Sapient Gurgaon office. You will need to park your vehicle at the visitor’s
basement parking area and collect the V – Pass from the security personnel available at the main gate.

It is suggested to use the company transport in Week 1.You may explore options of permanent parking post your joining Sapient.

ACCOMODATION ARRANGEMENTS (only for Relocating Candidates)

If you are relocating to NCR or Bangalore and need Sapient Guest House services for the first few days of your joining, please inform
your recruiter immediately (if not done already).

Our Guesthouse Accommodation team will make the necessary arrangements before 24-48 hours of your arrival. You will receive an e-
mail on your personal email ID with the relevant details.

If you do not receive any e-mail with the accommodation details, reach out to your recruiter or place a call at the 24*7 Global Support
Helpline Number @ +91-124-6761000/ +91- 999-988-8116 /9999888114.

SAPIENT START – INDUCTION / ORIENTATION PROGRAM AT SAPIENT | WEEK 1

SapientStart Induction is a comprehensive orientation program custom designed for our new hires. It is quite an engaging and
informative experience. Information shared during this program will be made available to you on Sapient’s Intranet (People Portal).

High Level Schedule for Week 1: 9:00 AM – 5:00 PM every day

Please Note: Your Joining (Start) date and SapientStart orientation date at Sapient will be the same. However, it can be different due
to either of the below reasons:

- Project requirements, or
- Client interview(s), or
- Other business reasons

If any of the above reason holds true in your case, please touch base with your recruiter to know your exact date of orientation. It is
mandatory to attend the Sapient Start Orientation and knowing the exact date will ensure you are compliant to this mandate.

Agenda: Please understand the high level agenda of SapientStart. This is subject to change at the facilitator’s discretion. A more
formalized agenda will be shared with you on the first day the program.

DAY 1:
-
New Hire Onboarding session
-
People Policy
-
IT
-
Transport and Office services session
-
Enterprise Mobile Application

DAY 2:
-
Kick off
-
P.S Journey

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 -
Purpose and Core Values
-
Culture
-
Staffing session, Resume Building
DAY 3:
-
Enabling your potential
-
Working Collaboratively
-
Digital Business Transformation
-
Great Work
-
Ignite Session
-
Kepler Session

DAY 4
-
People portal and DOJO
-
Expense Reporting
-
CSR
-
Client Presentation
-
Leadership QnA
-
Hiring Referral
-
SapientStart Wrap-up
-
Signup for success
We look forward to meeting you on your first day. In the meantime if you have any questions or concerns feel free to reach out to us at:
[email protected]

The New Hire Integration Team

Core Services
People Success | Sapient

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