Border Road Organisation Chief Engineer Project Sampark: (Ministry of Defence) Government of India

BORDER ROAD ORGANISATION
CHIEF ENGINEER PROJECT SAMPARK

(Ministry of Defence)
Government of India
Technical Consultant for preparation of Feasibility study (FS), Detailed Project Report
(DPR) and providing Pre-Construction Services for improvement of existing road from
Km 28.30 (Akhnoor) to Km 108.54 (Tain Br) under 13 TF as Part-I and from Km
108.54 to Km 236.78 (Poonch) under 31 TF as Part-II on NH-144A for four lane with
Paved Shoulder from existing double lane specification in the State of J&K.
REQUEST FOR PROPOSALS
Aug, 2016

C/O 56 APO, PIN -931712
CA NO CE (P) SPK/ /2016-17 Srl Page No. 01
Tender No. CE (P) SPK/16/ 2016-17
INDEX
S. No. Contents Page No.

From To
Index 01 01
Notice Inviting Tender incorporating (NIT) Amendment 02 06
No.01 & 02
Letter of Invitation 07 18
Data Sheet 19 25
Appendix - I : Terms of Reference 26 63
Supplement -I: Additional Requirements for Hill Roads 63 66
Supplement - II: Additional Requirements for Bridges 67 68
Supplement – III : Additional requirement for safety audit 68 71
Enclosure - I : Manning Schedule 72 72
Enclosure - II : Qualification Requirements of Key 73 83
Personnel
Enclosure - III: Schedule for Submission of Reports and 84 84
Documents
Appendix – II : Proof of Eligibility 85 86
Appendix - III : Formats for Technical Proposals 87 87
Appendix - IV: Site Appreciation 88 88
Appendix - V: Formats for composite of team personnel 89 89
and the task which would be assigned to each key
personnel
Appendix - VI: Formats of material testing laboratories 90 90
Appendix – VII :Facility for field investigation and testings 91 91
Appendix – VIII : List of software owned by the applicant 92 92
Appendix – IX : Undertaking from the personnel 93 93
Forwarding letter to Schedule ‘A’ 94 94
Draft Contract Agreement with General Condition & 95 129
Special Condition with Appendix ‘A’ to ‘J’, Schedule ‘A’
Signature of contractor For Accepting Officer

NOTICE INVITING TENDER

(NATIONAL COMPETITIVE BIDDING)
(INCORPORATING AMENDMENT NO. 01 & 02)
1. The Chief Engineer, Project Sampark, C/O 56 APO on behalf of President of India
invites the bids from the eligible and approved consultants. Bidders are advised to note the
minimum qualification criteria specified in Instructions to Bidders (Para 9 below) to qualify for
the award of the contract.
Sl. Sate Name of work Estimated Bid Tender Address of Chief
No. cost ( Rs. Security fee (In Engineer (P)
In lacs) (Rs. In Rs.) Samaprk
lacs)
1 2 3 4 5 6 7
1. Jammu & Technical Consultant for 652.50 6.51 3000.00 HQ Chief
Kashmir preparation of Feasibility lacs Engineer, Project
study (FS), Detailed Sampark,
Project Report (DPR) and Kunjwani,
providing Pre-
Construction Services for Jammu (J&K)
improvement of existing
road from Km 28.30
(Akhnoor) to Km 108.54
(Tain Br) under 13 TF as
Part-I and from Km
108.54 to Km 236.78
(Poonch) under 31 TF as
Part-II on NH-144A for
four lane with Paved
Shoulder from existing
double lane specification
in the State of J&K.
2. Time allowed for completion is 365 days for work including Rainy Season.
3. Website MORT&H portal http://www.morth.nic.in and e-tendering portal of MORT&H
http://www.morth.eproc.in may be referred for detailed terms and conditions of the Invitation for
Bids (IFB)
4. Bidding Documents with detailed terms and conditions will be available online on website
MORTH portal http://www.morth.nic.in and http://www.morth.eproc.in from 12.08.2016 to
10.09.2016 upto 12.00 Hours (noon).
5. Bids must be accompanied by non-refundable fee as indicated in Column 6 of the above
table, in the form of Demand Draft of any Schedule bank in favour of “Chief Engineer Project
Sampark, C/O 56 APO” payable at Jammu.
6. Bids must be accompanied by security of the amount specified for the work in the column 5
of the above table drawn in favour of “Chief Engineer Project Sampark C/O 56 APO” payable at
Jammu. Bid security will have to be in any one of the forms as specified in the bidding
document.
CA NO CE (P) SPK/ /2016-17 Srl Page No.03
7. Bids must be submitted online on or before 12:00 Hours on 23.08.2016, The bidders have to
submit their Bid Security in hard copy also on or before 12:00 Hours (Noon) on 10.09.2016 to
the office of “Chief Engineer Project Sampark C/O 56 APO” and technical bids received online
will be opened on 10.09.2016 at 12:30 Hours (noon) before the Evaluation Committee at the
office of the “Chief Engineer Project Samaprk, C/O 56 APO” in the presence of the bidders who
wish to attend. If the office happens to be closed on the date of opening of the bids as specified,
the bids will be opened on the next working day at the same time and venue.
8. The bids shall remain valid for acceptance for a period of 120 days from the last date of
opening of financial bid (Q-Bid). Bids once submitted cannot be withdrawn.
9. a) Instructions to Bidders :
TABLE -I
S.No Minimum experience and performance of preparation of Annual average
DPR of Highways / Bridges in the last 7 years turnover
(NH/SH/Equivalent)
1. A Firm applying for a package should have experience of Annual average

preparation of Detailed Project Report of four/six turnover for last 5
lane/Feasibility of four/ six lane projects of aggregate length years of the firm
equal to the indicative length of the package (i.e. 210 km). should be equal to or
Firm should have also prepared DPR for at least one project more than Rs. 18.00
of 4/6laning of minimum 40% of the indicative length of the Crore.
package (i.e. 84 km) or Feasibility Study of four/six
laning of minimum 60% of the indicative length of the
package (i.e. 126 km). The experience of hill roads DPR will
be given due weightage - For past performance attach
undertaking for any litigation history/ and arbitration.
Note: The experience of a firm in preparation of DPR for a private concessionaire/contractor
shall not be considered
i) The sole applicant shall fulfill all the requirements given in Table-1.
ii) In case of JV, the Lead Partner should fulfill at least 75% of all eligibility
requirements and the other partner shall fulfill at least 50% of all eligibility
requirements. The associate shall fulfill 25% of all eligibility requirements.
iii) If the applicant firm has / have prepared the DPR/FS projects solely on its own,
100%weightage shall be given. If the applicant firm has prepared the DPR/FS
projects as a lead partner in a JV, 75% weightage shall be given. If the applicant firm
have prepared the DPR projects as the other partner (not lead partner) in a JV 50%
weightage shall be given. If the applicant firm has prepared the DPR/FS projects as
an associate, 25% weightage shall be given.
b) E-tendering process:
i) The complete bid documents can be viewed/downloaded free of cost from MoRTH
portal http://www.morth.nic.in or e-tender portal of MoRTH http://www.morth.eproc.in
within time period as specified in para 4 above.
ii) It is mandatory for all the bidders to have class-III Digital Signature Certificate (in the
name of person who will sign the bid document) from any of the licensed Certifying Agency
(Applicants can see the list of licensed CA’s from the link http://www.cca.gov.in) to
participate in e-tendering of MoRTH.
iii) To participate in the e-tendering, it is mandatory for the bidders to get registered their
firm/joint venture with e-tendering portal of MoRTH http://www.morth.eproc.in to have
user ID & password which has to be obtained.
iv) To participate for bidding, bidders have to pay Rs 1295.00/- (Rupees one thousand
two hundred and ninety five only) towards application processing fee (non-refundable) shall
be paid to M/s C1 India Pvt Ltd against Tender Processing Fee through E-Payment gateway
using Credit Card/ Debit Card- Master Card and Visa Card only or net banking.
v) The bidders have to submit their bids including scanned copy of Bid Security online
only at e-tendering portal of MORTH http://www.morth.eproc.in in electronic format with
Digital Signature.
vi) No proposal will be accepted in physical form except Bid Security. The bidders have
to submit their Bid Security in hard copy (original) also on or before 12.30 Hours (noon) on
10.09.2016 to the office of “Chief Engineer Project Sampark C/O 56 APO”. If the office
happens to be closed on the last date of submission of Bid Security in hard copy as
specified, the Bid Security will be received on the next working day at the Office mentioned
above. In case, Bid security is not received within specified time, the Bid shall be
considered non responsive and shall not be downloaded/evaluated.
vii) Before submission of online bids, bidders must ensure that scanned copy of all the
necessary documents have been attached with bid.
viii) The department will not be responsible for delay in online submission due to any
reason whatsoever.
ix) All the information required for bid must be filled in and submitted online.
x) All documents/papers uploaded/submitted by the bidder must be legible.
10. A pre-bid meeting will be held on 18.08.2016 at 11.00 Hours at the office of “Chief
Engineer Project Sampark C/O 56 APO” to clarify the issues and to answer questions on any
matter that may be raised.
11. No Engineer of Gazetted rank or other Gazetted officer employed in Engineering or
Administrative duties in an Engineering Department of the State / Central Government is
allowed to work as a Contractor for a period of two years after his retirement from Government
service, without Government permission. This contract is liable to be cancelled if either the
Contractor or any of his employees is found any time to be such a person who had not obtained
the permission of the Government as aforesaid before submission of the tender or engagement
in the Contractor’s service.
12. Any bidder who is having criminal record is not allowed to participate in the bidding
process.
13. Each bidder is required to furnish an affidavit online on a non-judicial stamp paper of
Rs. 100/-giving all information on prescribed Performa required for evaluation of the bidding
capacity of the bidder.
14. Uploaded documents of successful bidder will be verified with the original documents
before signing the Agreement. The successful bidder has to provide the originals to the
concerned authority on receipt of such letter, which will be sent through registered post/E-mail.
15. This updated Notice including Amendment No.01 dated 25 Jul 2016 & Amendment
No.02 dated 09 Aug 2016 shall be the part of contract.
(Signature of Contractor) Dir (Contract)

For Chief Engineer
Aug 2016
80281/FS&DPR/Akhnoor-TainBr-Poonch/ /E8
Headquarters
Chief Engineer
Project Sampark
C/O 56 APO

DISTRIBUTION FOR INFORMATION AND WIDE PUBLICITY
1. HQ CE (P)......................... For info please along with a copy of NIT

C/O 56 APO, 99 APO
.......BRTF (GREF), C/O 56 APO
2. All India Tenders Information Bureau, Post For wide publicity at their end please.
Box No. 25 (Post Office) Shastri Nagar
,Jaipur (Rajasthan)
3. National Highways Authority of India, G -do-
5&6, Sector 10, Dwarka, New Delhi -110075,
Fax- 011-25093507
4. NHIDCL,39, A Extension, Gandhi Nagar, -do-
Jammu – 180004, Phone: 0191 2450606
Email: [email protected]
5. NHIDCL, Corporate Office, 3rd Floor, PTI -do-
Building, 4- Parliament Street, New Delhi -
110001
6. Executive Engineer CPWD, Jammu -do-
7. Office of the Chief Engineer, PWD ( R&B) -do-
Department, Jammu
8. Executive Engineer PWD, (R&B) -do-
Construction Division Lok Nirman Bhawan,
Rail Head Complex, Jammu.
9. Garrison Engineer MES, Kaluchak (Jammu) -do-
10. Supdt. Engineer Construction Division -do-
Railway, Jammu
11. Municipality, Jammu -do-
11. Cantonment Board, Jammu -do-
12. MES Builders association of India, -do-
807, Sahyog, 58 Nehru Place, New Delhi
13. Head Office, Builder Association of India, -do-
G-1/G-20 Commerce Centre, 7th floor,
Dodajee road,Tardeo,Mumbai-400034
14. Internal / EDP Cell : Please paste the NIT on BRO Web site
by mentioning last date as 10 Sep 2016
SE (Civ)
Dir (Contract)
For Accepting Officer
Project Sampark
Letter of Invitation (LOI)
Dear Sir,
Sub: TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY

(FS), DETAILED PROJECT REPORT (DPR) AND PROVIDING PRE-
CONSTRUCTION SERVICES FOR IMPROVEMENT OF EXISTING ROAD FROM
KM 28.30 (AKHNOOR) TO KM 108.54 (TAIN BR) UNDER 13 TF AS PART-I AND
FROM KM 108.54 TO KM 236.78 (POONCH) UNDER 31 TF AS PART-II ON NH-144A
FOR FOUR LANE WITH PAVED SHOULDER FROM EXISTING DOUBLE LANE
SPECIFICATION IN THE STATE OF J&K
1. Introduction
1.1 The CE (P) Sampark (BRO) has been entrusted with the up-gradation of selected road
stretches/corridors to four lane with paved shoulder NH configuration. CE (P) Sampark
(BRO) (hereinafter called as the Client) now invites proposals from Technical
Consultants for carrying out Feasibility Study, Preparation of Detailed Project Report
and providing pre-construction services in respect of up-gradation of corridors detailed
at Annexure-I for proper structuring and implementation of projects on modified EPC
mode until declaration of Appointed Date of projects.
1.2 A brief description of the assignment with its objectives given in the Appendix-I, “Terms
of Reference”.
1.3 CE (P) Sampark (BRO) invites the proposals through e-tender (on-line bid submission)
and by using the INFRACON* portal.
*In order to make the evaluation process more objective, user friendly and transparent,
INFRACON portal ( www.infracon.nic.in) has been developed, which is a
comprehensive National Portal for Infrastructure Consultancy firms & Key Personnel.
The Portal has facility to host Consulting Firms’& Personnel Credentials online with
linkage to Aadhar & Digilocker for data storage, validation purity. The Information
available on the portal would also be made available in Public Domain.
Based on the above stated objective, it has been decided that while calling RFPs for
preparation of DPR, CE (P) Sampark (BRO) would receive technical proposals
through INFRACON portal by making it mandatory for firms & personnel to register
on the portal. This would lead to reduction in paper work during bid submission &
evaluation and shall bring transparency & accountability to the submission process.
The applicants (hereinafter called as the Consultants) are hereby invited to submit
proposals in the manner prescribed in the RFP.
1.4 The Consultants may submit the proposal either in sole capacity or in JV or with
associates. The number of JV partners and/or associates should not exceed three firms
apart from the lead firm. For avoidance of doubt, it is clarified that the Consultant may
have composition of firm such as a lead partner + (X) JV Partner + (Y) Associates.
However in any case sum of X & Y shall not exceed three.
1.5 To obtain first-hand information on the assignment and on the local conditions, the
Consultants are required to pay a visit to the client and the project site before
submitting the proposal and attend a pre-proposal (bid) conference. They must fully
inform themselves of local and site conditions and take them into account while
preparing the proposal.
1.6 Financial Proposals will be opened only for the firms found to be eligible and scoring
qualifying marks in accordance with Para 5 hereof.
1.7 Please note that (i) costs of preparing the proposal and of consultations of the contract,
including visits to the Client, etc., are not reimbursable as a direct cost of the
assignment; and (ii) Client is not bound to accept any of the proposals submitted and
reserve the right to reject any or all proposals without assigning any reasons.
1.8 The proposals must be properly signed as detailed below:
1.8.1 i. By the proprietor in case of a proprietary firm
ii. By the partner holding the Power of Attorney in case of a firm in partnership (A
certified copy of the Power of Attorney on a stamp paper of Rs. 100 and duly notarized
shall accompany the Proposal).
iii. By a duly authorized person holding the Power of Attorney in case of a Limited
Company or a Corporation (A certified copy of the Power of Attorney on a stamp paper
of Rs. 100 and duly notarized shall accompany the proposal).
iv. By the authorized representative of lead member in case of Joint Venture.

v. The Power of Attorney shall be proposal specific. General Power of Attorney shall not
be accepted and such proposals shall be termed non-responsive.
1.8.2 In case a Joint Venture/Association of firms, the proposal shall be accompanied by a certified
copy of legally binding Memorandum of Understanding (MOU) on a stamp paper of Rs.100,
signed by all firms to the joint venture confirming the following therein:
i. Date and place of signing;

ii. Purpose of Joint Venture/Association (must include the details of contract works for
which the joint venture has been formed to bid;
iii. A clear and definite description of the proposed administrative arrangements for the
intending management and execution of the assignment. Name of Lead Firm and other
partner of JV should be clearly mentioned in the MOU.
iv. Delineation of duties/ responsibilities and scope of work to be undertaken by each firm
along with resources committed by each partner of the JV/Association for the proposed
services;
v. An undertaking that the JV firms are jointly and severally liable to the Employer for
the performance of the services;,
vi. The authorized representative of the joint venture/Association
The Association firm shall give a Letter of Association, MOU as in i to vi) above except v,
letter of Authorization, copies of SPA for the person signing the documents and a certificate of
incorporation.
1.8.3 In case of Joint Venture, one of the firms which preferably have relatively higher
experience will act as the lead firm representing the Joint Venture. The duties,
responsibilities and powers of such lead firm shall be specifically included in the MOU
/agreement. It is expected that the lead partner would be authorized to incur liabilities
and to receive instructions and payments for and on behalf of the Joint Venture.
Payment to be made to the JV will be made to the account of the JV. For a JV to be
eligible for bidding, the experience of lead partner and other partner should be as
indicated in data sheet.
1.8.4 A firm shall bid for a project either as a sole Consultant or in the form of joint venture
with other Consultant or in association with any other Consultant. However, alternative
proposals i.e. one as sole or in JV with other Consultant and another in association / JV
with any other Consultant for the same package will be summarily rejected. In such
cases, all the involved proposals shall be rejected.
1.9 Pre-proposal conference shall be held on the date, time and venue given in Data Sheet.
1.10 Bid Security
1.10.1 The applicant shall furnish as part of its proposal, a Bid Security of Rs 6,51,250.00
(Rupees six lakhs fifty one thousand two hundred fifty only) in the form of Demand Draft in
favour of “Chief Engineer, Project Sampark, payable at Jammu (the “Bid Security”)
1.10.2 This Bid Security is returnable not later than 30 (thirty days) from the opening of
Financial proposals except in case of the two highest ranked Applicants. Bid security of
the selected Consultant and second ranked Consultant shall be returned upon the selected
Consultant signing the Agreement.
1.10.3 Any Bid not accompanied by the Bid Security of the required value and minimum
required validity shall be rejected by the Client as non-responsive.
1.10.4 CE (P) Sampark (BRO) shall not be liable to pay any interest on the Bid Security and
the same shall be interest free.
1.10.5 The Consultant by submitting its proposal pursuant to this RFP, shall be deemed to
have acknowledged that without prejudice to the CE (P) Sampark (BRO)’s any other
right or remedy hereunder or in law or otherwise, the Bid Security shall be forfeited
and appropriated by CE (P) Sampark (BRO) as the mutually agreed pre-estimated
compensation and damage payable to CE (P) Sampark (BRO) for, inter alia the time,
cost and effort of the CE (P) Sampark (BRO) in regard to RFP including the
consideration and evaluation of the Proposal under the following conditions:
a) If a Consultant withdraws its proposal during the period of its validity as specified
in this RFP and as extended by the Client from time to time;
b) In the case of selected Consultant, if the Consultant fails to reconfirm its
commitments during consultations as required vide Para 6;
c) In the case of a selected Consultant, if the Consultant fails to sign the Agreement.
2 Documents
2.1.1 To enable you to prepare a proposal, please find and use the attached Documents listed
in the Data Sheet. Consultants requiring a clarification of the Documents must notify
the Client, in writing, between 16.08.2016 to 17.08.2016 (14:00 hrs). Any request for
clarification in writing or by Fax/e-mail must be sent to the Client’s address indicated
in the Data Sheet. The Client will upload replies to pre-bid queries on its website i.e.
https://morth.eproc.in & http://www.bro.gov.in
2.2 At any time before the submission of proposals, the Client may, for any reason,
whether at its own initiative or in response to a clarification requested by a Consulting
firm, modify the Documents by amendment or corrigendum. The amendment will be
uploaded on http://www.morth.eproc.in. The Client may at its discretion extend the
deadline for the submission of proposals and the same shall also be uploaded on BRO
website http://www.bro.gov.in & e-tendering portal of MORTH
http://www.morth.eproc.in.
3. Preparation of Proposal
The proposal must be prepared in three parts viz.
Part 1: Proof of eligibility
Part 2: Technical Proposal
Part 3: Financial Proposal
3.1.1 Document in support of proof of eligibility

3.1.1 The minimum essential requirement in respect of eligibility has been indicated in the
Data Sheet. The proposal found deficient in respect of any of these requirements will
not be considered for further evaluation. The following documents must be furnished in
support of proof of eligibility:
(i) Forwarding letter for Proof of Eligibility as in the Appendix-II.
(ii) Firm’s relevant experience and performance for the last 7 years: As derived
through INFRACON in support of experience as specified in Data Sheet. The
uploaded experience certificates should indicate clearly the firms’ Design/DPR
experience, in 4/6- lane of highway, structures like bridges, Viaducts, tunnels, hill
slope stabilization, rock bolting, ground improvement, etc. Also the scope of
services rendered by the firm should be clearly indicated in the certificate
obtained from the client. The information given in INFRACON shall also be
considered as part of Technical Proposal and shall be evaluated accordingly. The
Consultants are therefore advised to see the evaluation criteria carefully for
Technical Proposal and select the Projects based on their experience.
(iii) Firm’s turnover for the last 5 years: The information in this regard shall be
obtained through INFRACON in regard to the turnover of the applicant firm(s)
for the last five years beginning with the last financial year
(iv) Document fee: The fee for the document amounting to Rs.3,000 (Rupees Three
Thousand only) in the form of Demand Draft favoring “Chief Engineer, Project
Sampark ” payable at Jammu must be furnished in a separate envelope while
submitting the proposal.
(v) Bid Security: Demand Draft/FDR in support of bid security for an amount
specified in Data Sheet must be furnished before the due date and time of
submission of proposals.
(vi) Power of Attorney on a stamp paper of Rs.100 and duly notarized authorizing
to submit the proposal. In case of a Joint Venture/Association of firms, the
proposal shall be accompanied by a certified copy of legally binding
Memorandum of Understanding (MOU) on a stamp paper of Rs.100, signed by
all firms to the joint venture/Association as detailed at para 1.8.2 above.
3.1.2 The minimum essential requirements in respect of eligibility has been indicated in the
data sheet, the proposal found deficient in respect of these requirements will not be
considered for further evaluation.
3.1.3 Technical Proposal
3.2.1 The Consultants are expected to examine all terms and instructions included in the
Documents. Failure to provide the requested information will be at their own risk and
may result in rejection of their proposal.
3.2.2 During preparation of the technical proposal, Consultants must give particular attention
to the following:
Total assignment period is as indicated in the enclosed TOR. A manning schedule in
respect of requirement of key personnel is also furnished in the TOR which shall be
the basis of the Financial Proposal. The Consultants shall make their own assessment of
support personnel both technical and administrative to undertake the assignment. Additional
support and administrative staff need to be provided for timely completion of the project
within the total estimated cost. It is emphasized that the time period for the assignment
indicated in the TOR should be strictly adhered to as the time is of the essence of
contract.
3.2.3 The technical proposal shall be submitted strictly in the Formats given in Appendix-II
to IX, Schedule ‘A’ and shall comprise of following documents:
i) Forwarding letter for Technical proposal duly signed by the authorized person on
behalf of the bidder (Appendix-III).
ii) Firm’s references - Relevant Services carried out in the last seven years to be
submitted through INFRACON.
iii) Site Appreciation: limited to four A4 size pages in 1.5 space and 12 font including
photographs, if any (Appendix-IV).
iv) The composition of the proposed Team to be submitted through INFRACON
(Appendix-V).
v) The proposal should clearly identify and mention the details of Material Testing
LAB FACILITIES to be used by the Consultants for the project (Appendix-VI). In
this connection, the proposals of the Consultants to use in-house LAB FACILITIES
up to a distance of maximum 400 km. from the project site being feasible would be
accepted. For all other cases, suitable nearby material Testing Laboratory shall be
proposed before Contract Agreement is executed.
vi) The proposal shall indicate as to whether the firm is having the facilities for carrying
out the following field activities or these are proposed to be outsourced to specialized
agencies limited to IIT’s, NIT’s and Central Government labs only in the Appendix-
VII.
a) Topographic Survey
b) Pavement Investigation
c) Geo-technical Investigation
In case the Consultant envisages outsourcing any or all of the above services to the expert
agencies indicated as above, the details of the same indicating the arrangement made with
the agencies need to be furnished. These agencies would however, be subject to approval of
the client to ensure quality input by such agencies during technical negotiation before award
of the work. For out-sourced services, proposed agencies limited to IIT’s, NIT’s and Central
Government labs only should have such experience on similar projects.
vii) Details of software owned by the firm in the Appendix-VIII
viii) CVs of Key Personnel to be submitted through INFRACON.
3.2.4 CVs of Key Personnel:
(i) The CVs of the Key Personnel would have to be submitted through INFRACON. It may please
be ensured that information is correct. If at any stage information is found incorrect action
including termination and debarment of the personnel and the Firm from future BRO/
Ministry projects upto 3 years may be taken by CE (P) Sampark (BRO). Such submissions
would also make the concerned key personnel liable for criminal action, as deemed fit.
(ii) No alternative to key personnel may be proposed. The minimum requirements of Qualification
and Experience of all key personnel are listed in Enclosure-II of TOR. CV of a person who does
not meet the minimum experience requirement as given at enclosure-II of TOR shall be
evaluated and the marks obtained shall be taken into consideration during evaluation of
Technical Proposal (except Team leader). However if a firm with such key personnel is declared
the “most preferred bidder” for a particular package , such key personnel should be replaced at
the time of Contract consultation with a person meeting requirements of Qualification and
Experience as given at enclosure-II of TOR and whose CV secures 75 % marks and above. If a
proposed key person does not possess the minimum (essential) educational qualification as
given at enclosure-II of TOR, Zero marks shall be assigned to such CV and such CV shall not
be evaluated further. The CV of the proposed Team Leader should score at least 75 %
marks otherwise the entire proposal shall be considered to have failed in the
evaluation of Technical Proposals and shall not be considered for opening of Financial
Proposals.
(iii) Team Leader, Highway cum Pavement Engineer, Bridge Engineer, Geo-technical cum material
Engineer and Senior Survey Engineer should be available from beginning of the project. 3 Key
Personnel namely Environmental Specialist, Quantity Surveyor / Documentation expert and
Traffic and Safety Expert are allowed to be deployed/proposed in 2 teams at a time. If same CV
is submitted by two or more firms, zero marks shall be given for such CV for all the
firms. The availability of key personnel must be ensured for the duration of the project as per
proposed work programme.
(iv) The age limit for key personnel is 70 years for Central Team and 60 years for Sub-Team as on
the date of bid submission.
(v) Age limit for supporting staff to be deployed on project is 65 years as on the date of bid
submission.
(vi) An undertaking from the Consultant and all the Key Personnel must be furnished as per
Appendix IX that the Key Personnel will be available for entire duration of the project
assignment and will not engage himself/herself in any other assignment during the currency of
his/her assignment on the project. After the award of work, in case of non availability of key
personnel in spite of his/her declaration, he/she shall be debarred for a period of three years for
all projects of the BRO and MoRTH.
(vii) A good working knowledge of English Language is essential for key professional staff on this
assignment.
(viii) Availability of personnel engaged for preparation of Detailed Project Report for the envisaged
project may be ensured during first 3 to 4 months after start of the civil work at site during the
period of survey and review of DPR by the Supervision Consultant/Authority Engineer. For
this purpose, payment shall be made as per actual site deployment of the key personnel at the
man month rates quoted by the firm in their financial proposal in Schedule ‘A’ online in portal
http://morth.eproc.in.
ix) In case a firm is proposing key personnel from educational/research institutions, a ‘No
Objection Certificate’ from the concerned institution should be enclosed.
3.2.5 The technical proposal must not include any financial information.
3.3 Financial Proposal
3.3.1 Financial proposal should include all costs associated with the assignment for the
whole package including two stretches. These shall normally cover remuneration for
staff (in the field, office etc), accommodation, transportation, equipment, printing of
documents, surveys, geotechnical investigations, proof checking by reputed
IIT’s/NIT’s etc. Financial proposal should be summarized strictly using the format
attached in Schedule ‘A’ along with forwarding letter to Schedule ‘A’.
3.3.2 Financial proposal should clearly indicate the consulting fee without any assumptions
of conditions attached to such fee. Conditional offer or the proposal not furnished in
the format attached in Schedule ‘A’ shall be considered non-responsive and is liable to
be rejected. Financial proposal shall take into account all types of the tax liabilities and
cost of insurance specified in the Data Sheet.
3.3.3 Costs shall be expressed in Indian Rupees only.
4 Submission of Proposals
4.1 The Applicants shall submit the Proof of Eligibility and Technical Proposal through
INFRACON and shall apply for the whole package with one team. Financial proposal
are to be submitted only online and no hard copy of the financial proposal should
be submitted.
4.2 The bidder is required to submit following documents in original at the time of
submission of their bid.
(a) Copy of Acknowledgement for
(i) Tender Submission and Bid Security
(ii) Bid Document Fee
(iii)Tender Processing Fee
(b) Proposal specific Power of Attorney of the signatory (whose digital signature
certificate is used during e-tender submission) of the bidder to commit the bid.
Power of Attorney shall be on a stamp paper of Rs. 100 and duly notarized
authorizing to submit the proposal.
(c) Standard format as Annexure II.
(d) In case of a Joint Venture / Association of Firms, the proposal shall be
accompanied by a certified copy of legally binding Memorandum of
Understanding (MoU) on a stamp paper of Rs. 100, signed by all firms to the Joint
Venture / Association as detailed at para 1.8.2 above.
(e) Envelope containing above mentioned documents shall be submitted to CE (P)
Sampark (BRO) on or before the deadline for submission of bids. The envelope
must be clearly marked as below:
“TENDER No: CE (P) SPK/16/2016-17”
Project Name: Technical Consultant for preparation of Feasibility study (FS), Detailed Project
Report (DPR) and providing Pre-Construction Services for upgradation of following stretches
in the State of Jammu &Kashmir on modified EPC mode:
i) Improvement of existing road to four lane with paved shoulder specification from
Km 28.30 (Akhnoor) to Km 108.54 (Tain Bridge) on NH 144A.
ii) Improvement of existing road to four lane with paved shoulder specification from
Km 108.54 (Tain Bridge) to Km 236.78 (Poonch) on NH 144A.
Do not open, except in presence of the evaluation committee”
4.2.1 Envelope containing originals will contain two separate envelopes. The first
envelope containing a demand draft of Rs. 3,000/- (cost of bid document).Second
envelope containing Bid Security of Rs. 6,51,250/- with validity as mentioned in
the bid document. Bidder should also submit Proof of Payment of application
processing fees amounting to Rs. 1295/- to M/s. C-1 India Pvt. Ltd. Only one Bid
Security and one DD of Rs 3000/- (as cost of Document) may be submitted by a
Consultant applying with a particular team for one assignment.
4.3 The proposal must contain no interlineations or overwriting except as necessary to
correct errors made by the Consultants themselves, in which cases such corrections
must be initialed by the person or persons signing the proposal.
4.4 The proposal must be valid for the number of days stated in the Data Sheet from the
Closing date of submission of proposal.
5 Proposal Evaluation
5.1 The proposals would be evaluated by a Committee constituted by Chief Engineer,
Project Sampark. A three-stage procedure will be adopted in evaluating the proposal.
In the first stage- Proof of Eligibility, it will be examined as to whether:
a) The proposal is accompanied by Bid Document fee;
b) The proposal is accompanied by Bid Security of required value and of validity equal
or more than the minimum required validity;
c) The consultant has required experience;
d) The Consultant has required turnover;
e) The documents are properly signed by the authorized signatories and whether the
proposal contains proper POA as mentioned at para 1.8.1 above;
f) The proposal is received on or before the dead line of submission;

g) In case of a Joint Venture/Association of firms, the proposal shall be accompanied
by a certified copy of legally binding Memorandum of Understanding (MOU) on a
stamp paper of Rs.100, signed by all firms to the joint venture/Association as
detailed at para 1.8.2 above.
In case answers to any of the above items is ‘No’ the bid shall be declared as non-
responsive and shall not be evaluated further.
A Consultant satisfying the minimum Eligibility Criteria as mentioned in the Data
sheet and who had submitted the above mentioned documents shall be declared
“Passed” in Proof of Eligibility and the Technical Proposals of only those
Consultants shall be evaluated further.
5.2 In the second stage, the Technical proposal shall be evaluated as per the detailed
evaluation criteria given in Data Sheet. A proposal securing 75 points shall be declared
“passed” in the evaluation of Technical Proposal. The technical proposal should score
at least 75 points out of 100 to be considered for financial evaluation. The CV of the
proposed Team Leader should score at least 75 % marks otherwise the entire
proposal shall be considered to have failed in the evaluation of Technical Proposals
and shall not be considered for opening of Financial Proposals.
5.3 Evaluation of Financial Proposal
5.3.1 In case of particular package, if only one firm is eligible for opening of Financial
Proposals, the financial Proposal may not be opened. The bid for that package may be
cancelled and CE (P) Sampark (BRO) may invite fresh bids for this package.
5.3.2 For financial evaluation, total cost of financial proposal including all applicable Taxes
shall be considered. Details of Financial Proposal of bidders will be required by the
evaluation committee to determine whether the financial proposals are complete .i.e.
whether they have included cost of all items of the corresponding proposals; if not,
then their cost will be considered as NIL but the Consultant would however be
required to carry out such obligations without any compensation. In case, the client
feels that the work cannot be carried out within overall cost of financial proposal, the
proposal may be rejected. The client shall correct any computational errors and correct
prices to INR only.
5.3.4 Proposals declared as technically qualified shall be considered for opening of Financial
Bids. Only bidder who have been declared technically qualified would be considered
for determining the “most preferred bidder (H-1 bidder)” The most preferred bidder
(H-1 bidder) for that particular package shall be determined using the procedure given
as under:
(i) The lowest financial proposal (Fm) will be given a financial score (Sf) of 100
points. The financial scores of other proposals will be computed as follows:
SF = 100xFm/F
Where, Sf = Financial Score, Fm= Amount of lowest bid, F= Amount of financial
proposal in the INR)
(ii) Combined evaluation of Technical and Financial Proposals. Proposals will
finally be ranked according to their combined technical (St) and Financial (Sf) scores
using the weights indicated in the Data Sheet:
S= St x T + Sf x f
Where, S= Combined Score; St=Technical Score out of 100; Sf= Financial Score out of
100;
T and f are values of weightage for technical and financial proposals respectively as
given in the Data Sheet.
(iii) For the whole package, a Consultant with a “particular Team” scoring the
maximum combined score (S) shall be declared as the most preferred bidder (H-1).
6 Consultations
6.1 Prior to the expiration period of proposal validity, the Client will notify the most
preferred Consultant/Bidder in writing by registered letter, e-mail, or facsimile and
invite him for consultations on the Contract.
6.2 Before the start of consultations, the most preferred Consultant/Bidder (H-1) shall be
asked to give justification for the cost quoted by them to the full satisfaction of CE (P)
Sampark (BRO).
6.3 Each key personnel of the preferred Consultant shall be called for interview at the time of
consultations at the cost of Consultant before award of the work.
6.4 Consultations may normally take two to three days. The aim is to reach agreement on
all points and initial a draft contract by the conclusion of consultations.
6.5 Consultations will commence with discussion on technical proposal, the proposed
methodology (work plan), staffing and any suggestions made to improve the TOR, the
staffing and bar charts, which will indicate activities, periods in the field and in the
home office, staff months, logistics and reporting. The financial proposal is subject to
rationalization. Special attention will be paid to optimize the required outputs from the
Consultants within the available budget and to define clearly the inputs required from
the Client to ensure satisfactory implementation of the Assignment.
6.6 Changes agreed upon will then be reflected in the financial proposal if any. No upward
revision of cost shall be permissible during consultations.
6.7 Having selected Consultants, among other things, on the basis of an evaluation of
proposed key professional staff, the Client expects to conclude, within the proposal
validity period, a contract on the basis of the staff named in the proposal and, prior to
contract consultations, will require assurances that the staff will be actually available.
The Client may ask to give a replacement for the key professional who has scored
less than 75% marks by a person of at least 75% score at no extra cost.
The Client will not consider substitutions during contract consultations except in cases
of incapacity of key personnel for reasons of health. Similarly, after award of contract
the Client expects all of the proposed key personnel to be available during
implementation of the contract. The client will not consider substitutions during
contract consultations/ contract implementation except under exceptional
circumstances, for the reason other than death/ extreme medical ground, where
replacement is proposed by the Consultant due to non availability of the originally
proposed key personnel or in cases where replacement has become necessary as a key
personnel proposed by the Consultant has been found to be unsuitable for the project
by CE (P) Sampark (BRO) during contract consultations / contract implementation ,
the following shall apply.
(i) for total replacement upto 33% of key personnel, remuneration shall be reduced by
5%
(ii) for total replacement between 33% to 50%, remuneration shall be reduced by 10%
(iii) for total replacement beyond 50% and 66% remuneration shall be reduced by 15%
(iv) for total replacement beyond 66% of the total key personnel, the Client may
initiate action for debarment of such Consultant for future projects of MORT&H/ BRO
for a period of 6 months to 24 months.
If for any reason beyond the reasonable control of the Consultants, it becomes
necessary to replace any of the personnel, the Consultants shall forthwith provide
as a replacement a person of equivalent or better qualification and experience to
the satisfaction of Client at no extra cost.
6.7 The negotiations will be concluded with a review of the draft Contract Agreement
attached at Appendix-X. The Client and the Consultants will finalize the contract to
conclude consultations.
6.8 If a Consultant fails to conclude the consultations with CE (P) Sampark (BRO) or in
case a Consultant withdraws without starting / completing the negotiations with CE (P)
Sampark (BRO), it shall attract penalty by encashment of Bid Security submitted by
the Consultant.
7 Performance Security
The Successful Consultant will furnish within 10 days of the issue of Letter of
Acceptance (LOA), an unconditional Bank Guarantee of 10% of the total contract
value, valid for a period of three years beyond the date of completion of services, from
any Scheduled Bank approved by RBI having a net worth of not less than 500 Crore as
per latest Annual Report of the Bank. In case of JV, the BG shall be furnished on
behalf of the JV or by the lead member of the JVs. The Performance Guarantee will
be released by CE (P) Sampark (BRO) upon expiry of 3 years beyond the date of
completion of services provided, rectification of errors if any, found during
implementation of the contract for civil work and satisfactory report by CE (P)
Sampark (BRO) in this regard is issued. If a Consultant fails to submit the
Performance Security (as specified above), it shall attract penalty of encashment of Bid
Security submitted by the Consultant.
8. Penalty
The Consultant will indemnify the Client for any direct loss or damage that may accrue
due to deficiency in services in carrying out Feasibility Study, Detailed Project Report
and providing pre-construction services. Penalty shall be imposed on the Consultants
for poor performance/deficiency in service as expected from the Consultant and as
stated in General Conditions of Contract.
9. Award of Contract
After successful consultations with the selected Consultant, the Client shall issue letter
of aceptance and ask the Consultant to provide Performance Security as in Para 7
above. If negotiations (as per para 6 above) fail or the selected Consultant fail to
provide performance security within the prescribed time or the Consultant fail to sign
the Contract Agreement within prescribed time the Client may invite the 2nd ranking
bidder Consultant for Contract consultations and follow the procedure outlined in Para
6, 9 and 10 of this Letter of Invitation.
10. Signing of Contract Agreement
After having received the performance security and verified it, the Client shall invite
the selected bidder for signing of Contract Agreement on a date and time convenient to
both parties within 15 days of receipt of valid Performance Security.
11. The Client shall keep the bidders informed during the entire bidding process and shall
host the following information on its website:
i) Notice Inviting Tender (NIT)
ii) Request For Proposal (RFP)
iii) Replies to pre-bid queries, if any
iv) Amendments/corrigendum to RFP
12. Confirmation
We would appreciate you informing us by facsimile/e-mail regarding receipt of LOI
and your willingness for submission of proposal.
Thanking you
(B Ravi)
SE (Civ)
Dir (Contract)
Encl. (as above) For Accepting Officer
Annexure I
Details of stretches proposed for preparation of Feasibility Study (FS), Preparation of
Detailed Project Report (DPR) & Pre-Construction Services for improvement of existing road
stretches as mentioned below for proper structuring and implementation of projects on
Modified EPC mode until declaration of Appointed Date of projects:
S/No State Identified Corridor Tentative NIT No.
Length
(In Km)
1 Jammu & Improvement of existing 80.24 CE (P)
Kashmir road to four lane with SPK/16/2016-17
paved shoulder
specification from Km
28.30 (Akhnoor) to Km
108.54 (Tain Bridge) on
NH 144A.
2 Improvement of existing 128.24
road to four lane with
paved shoulder
108.54 (Tain Bridge) to
Km 236.78 (Poonch) on
NH 144A.
3 Total 208.48
Note: The lengths mentioned are indicative in nature with the assumption that in each Stretch,
100 % of road stretch included in the proposal shall be upgraded as mentioned above and any
variation in the length/configuration shall be dealt as change of scope. Thus aggregate length of
4-lane with paved shoulder configuration for both the above stretches (NH-144A) is 208.48
Km. Any variation in aggregate 4-lane with paved shoulder configuration beyond ± 10% shall
be dealt as change of scope on prorata basis. For the avoidance of doubt, it is further clarified
that if the length of approved alignment for NH-144A comes out to be 230.00 km, 4 lane with
paved shoulder configuration and then the change of scope shall be computed as under:
Aggregate length for both the stretches = 230 km
Length to be considered for change of scope = 230-208.48 * 1.1 = 2.15 km
Change of scope = 2.15/208.48 * 100= (+) 1.03%

ANNEXURE- II
To,
The Chief Engineer

Project Sampark
C/O 56 APO
Pin - 931712
Sub: Technical Consultant for preparation of Feasibility study (FS), Detailed Project Report
(DPR) and providing Pre-Construction Services for improvement of existing road from Km
28.30 (Akhnoor) to Km 108.54 (Tain Br) under 13 TF as Part-I and from Km 108.54 to Km
236.78 (Poonch) under 31 TF as Part-II on NH-144A for four lane with Paved Shoulder from
existing double lane specification in the State of J&K.
Dear Sir,
Having examined the Bid Document, Instruction to Bidders, Qualification Information,

Scope of Works, etc. for the subject work, we, hereby submit our bid for the subject work.
It is certified that the information furnished in this document is true and correct. The
proposal is unconditional and unqualified. We undersigned accept that CE (P) Sampark
(BRO) reserves the right to reject any or all application without assigning any reason.
Thanking you
Yours faithfully
(Authorized Signatory) for and on

behalf of M/s _______________
DATA SHEET
(References to corresponding paragraphs of LOI are mentioned alongside)
1. Technical Consultant for preparation of Feasibility study (FS), Detailed Project Report
(DPR) and providing Pre-Construction Services for upgradation of following stretches in the
State of Jammu &Kashmir on modified EPC mode:
i) Improvement of existing road to four lane with paved shoulder specification from
Km 28.30 (Akhnoor) to Km 108.54 (Tain Bridge) on NH 144A.
ii) Improvement of existing road to four lane with paved shoulder specification from
Km 108.54 (Tain Bridge) to Km 236.78 (Poonch) on NH 144A.
(The Name of project and Package No. should be indicated in the format given in the
technical proposal)
The name of the Client is : The Chief Engineer

Project Sampark
C/O 56 APO
Pin - 931712
3. Duration of the Project : 365 days from date of commencement as mentioned in

Schedule ‘A’ followed by pre-construction services upto
Appointed Date. Availability of key personnel engaged for
preparation of Detailed Project Report for the envisaged project
may be ensured during first 3 to 4 months after start of the civil
work at site during the period of survey and review of DPR by
the Supervision Consultant/Authority Engineer. For this
purpose, payment shall be made as per actual site deployment
of the key personnel at the man month rates quoted by the firm
in their financial proposal.
4. Date, Time and Venue of Pre-Proposal Conference

Date: 18.08.2016
Time: 11:00 hrs.
Venue : HQ Chief Engineer, Project Sampark (BRO)

C/O 56 APO
Pin - 931712
Ph. 0191-2484882/2480445 (Ref. Para 1.9)
5. Bid Security : Rs 6,51,250 (Six Lakh Fifty One Thousand Two Hundred Fifty Only)
(Ref Para 1.10)
6. The Documents are :

i Appendix-I Terms of Reference (TOR)
ii. Appendix-II Formats for Proof of
Eligibility
iii. Appendix-III to IX Formats for Technical Proposal
iv. Schedule ‘A’ Format for Financial Proposal
v. Appendix -X Draft Contract Agreement
Mail and address for submission of queries are as below:
HQ CE (P) Sampark, HQ 13 BRTF HQ 31 BRTF

C/O 56 APO C/O 56 APO C/O 56 APO
Pin -931712 Pin -930013 Pin -930031
E-mail: [email protected] E-mail: [email protected] E-mail: [email protected]
(Ref. Para 2.1)

7. Tax and Insurance (Ref. Para 3.3.2)
i) The Consultants and their personnel shall pay all applicable taxes, custom duties,
fees, levies and other impositions levied under the laws prevailing seven days before the
last date of submission of the bids. The effects of any increase / decrease of any type of
taxes levied by the Government shall be borne by the Client / Consultant, as appropriate
as per decision of DGBR, which shall be final and binding.
ii) Limitations of the Consultant’s Liability towards the Client shall be as per Clause
3.4 of Draft Contract Agreement .
iii) The risk and coverage shall be as per Clause 3.5 of Draft Contract Agreement.
8. Number of copies of the proposal required to be submitted: 1 no. (ref. para 4.1)
9. Address of authorized representative in CE (P) Sampark (BRO) is
Commander, Commander, OC 57 RCC OC 58 RCC OC 79 RCC

HQ 13 BRTF HQ 13 BRTF C/O 56 APO C/O 56 APO C/O 56 APO
C/O 56 APO C/O 56 APO Pin : 930057 Pin : 930058 Pin : 930079
Pin : 930013
The envelopes must be clearly marked:
i) ORIGINAL PROPOSAL (online & Hardcopy);
ii) DOCUMENTS IN PROOF OF ELIGIBILITY & TECHNICAL PROPOSAL as
Appropriate; and,
iii) DO NOT OPEN, EXCEPT IN PRESENCE OF THE
EVALUATIONCOMMITTEE on the outer envelope.
iv) Consultancy Package No. :-------------
v) Project Name :------------
vi) Name and Address of Consultant
10. Proposal Validity period (Number of days): 120 days (Ref. Para 4.5)
11. Evaluation Criteria (Ref. Para 3 & 5)
11.1 First stage evaluation – eligibility requirement. (Ref. Para 3.1 & 5.1)

Table-1: Minimum Eligibility Requirements
S.No Minimum experience and performance of preparation of Annual average

DPR of Highways / Bridges in the last 7 years turnover
(NH/SH/Equivalent)
1 A Firm applying for a package should have experience of Annual average

preparation of Detailed Project Report of four/six turnover for last 5
lane/Feasibility of four/ six lane projects of aggregate length years of the firm
equal to the indicative length of the package (i.e. 210 km). should be equal to or
Firm should have also prepared DPR for at least one project more than Rs. 18.00
of 4/6laning of minimum 40% of the indicative length of the Crore.
package (i.e. 84 km) or Feasibility Study of four/six
laning of minimum 60% of the indicative length of the
package (i.e. 126 km). The experience of hill roads DPR will
be given due weightage - For past performance attach
undertaking for any litigation history/ and arbitration.
Note: The experience of a firm in preparation of DPR for a private concessionaire/contractor
shall not be considered
xi) The sole applicant shall fulfill all the requirements given in Table-1.
xii) In case of JV, the Lead Partner should fulfill at least 75% of all eligibility
requirements and the other partner shall fulfill at least 50% of all eligibility
requirements. The associate shall fulfill 25% of all eligibility requirements.
xiii) If the applicant firm has / have prepared the DPR/FS projects solely on its
own, 100%weightage shall be given. If the applicant firm has prepared the DPR/FS
projects as a lead partner in a JV, 75% weightage shall be given. If the applicant firm
have prepared the DPR projects as the other partner (not lead partner) in a JV 50%
weightage shall be given. If the applicant firm has prepared the DPR/FS projects as
an associate, 25% weightage shall be given.
12.2 Second stage technical evaluation (Refer 5.2)

Table-2: Evaluation Criteria for Technical Proposal
S/No Description Points

1. Firms Relevant Experience in last 07 years, 20
Material testing, Survey & Investigation.
2. Material testing, Survey & Investigation 05
equipment & software proposed to be used for this
work.
3. Qualified & Relevant Experiences of the Proposed 75
Key Personnel
Total
The weightage points given to evaluation sub-criteria for qualifications and competence of
key staff are as under:

Table-3: Weightage Points for Key Professionals

Description Weight (%)
General Qualification 25
Relevant Experience and Adequacy for the Project 70
Employment with the Firm 5
Total 100
12.2.1 The number of points to be given under each of the evaluation criteria are:
i) Firms relevant experience in last 7 years (2009-10 onwards) - 20 Points
Points
a) Specific experience of the DPR consultancy related to the - 12
Assignment for eligibility.
(a) (i) Aggregate Length of DPR / Feasibility study of - 6

4/ 6 lane projects (Minimum equal to indicative
length of a package applied for)
Indicative Length of a package applied for - 4

2 times Indicative Length of a package applied for - 5
3times or more Indicative Length of a package - 6
applied for.
(a)(ii) DPR for 4/6 laning projects each equal to or more - 6

than 40 % of indicative length of a package applied for (or
Feasibility Study for 4/6 laning projects each equal to or
more than 60 % of indicative length of a package applied for)
1 projects - 4
2 projects - 5
3 projects - 6
b) DPR of Bridge having length more than 200 m - 4

One Bridge - 1
Two Bridge - 2
Three Bridge - 3
Four Bridge - 4
c) Specific experience of firms in terms of turnover - 4
Firm’s Average Turnover of last 5 years >15 Crore - 4

Firm Average Turnover of last 5 years >08 Crore but < 15 crore - 3
Firm Average Turnover of last 5 years < 8 crore - 0
__________
Total 20
Note:1. In case Feasibility Study is part of DPR services, the experience shall be counted in
DPR only.
In case Bridge is included as part of DPR of Highway the experience will be counted both in
(a) and in (b).

ii) Material testing, Survey and investigation equipment and software proposed to be used
(Outsourcing of Services/equipment shall be through IIT’s/NIT’s & Government labs only)
-5
a) Availability of in-house material testing facility 1
Available 1
Not available/outsourced 0.5
b) Field investigation facilities 2

Available 2
Not available/outsourced 1
c) Office Equipment and software 2

Available 2
Not available/outsourced 1
Total 5
iii) Qualification and competence of the key staff for adequacy of the Assignment =75 Points
The weight-age for Central Team and Sub Team along with Key Personnel are as under:
S/No Key Personnel %

Weightage
Central Team[Weightage, W: (100-w)%]
[w=weightage assigned to all the sub teams in total)]
1 Team Leader 20
2 Geo-Technical and Pavement Expert 15
3 Environment Specialist 10
4 Traffic cum Safety Expert 10
5 Hill Road / Tunnel Expert 15
6 Revenue / Survey Expert 10
7 Bridge Design Engineer 15
8 Contract Specialist 05
Total 100
Sub Team [Weightage, w = (10*N)%]
(N= number of sub teams under the assignment = 2 i.e. 1 for each corridor)
9 Highway Engineer 40
10 Bridge Engineer 30
11 Quantity Surveyor cum Documentation Expert 30
Total 100
In case the numbers of sub teams are more than 1, the weightage to each key personnel
shall be divided by number of sub teams.
v) The technical proposal should score at least 75 points out of 100 to be considered for
financial evaluation.
a) The number of points assigned during the evaluation of qualification and

competence of key staff except Revenue/Survey Expert and Contract Specialist are as
given below:
S/No Description Break up Max points

of points (in %)
(in %)
1 General Qualification 25
i) Essential Educational Qualification 20
ii) Desirable Educational Qualification 5
2 Relevant Experience and Adequacy for the Project 15 (Max) 70

i) Total Professional experience 25 (Max)
ii) Experience in Highways Projects(Bridge Projects 30 (Max)
for Senior Bridge Engineer )
iii) Experience in Similar Capacity
3 Employment with the Firm 5

Less than 1 year 0
1 year to 2 years 3
>2 years 5
Total 100
(b) The number of points assigned competence of Revenue / Survey Expert during the
evaluation of qualification and is given below:
Max points
Break up of
S No. Description points (in %) (in %)
Essential Educational 20
(i) Qualification
Desirable Educational 5
(ii) Qualification
Relevant Experience and 70

Adequacy for the Project
2
(i) Total Professional experience 30 (max)
(ii) Experience in Similar Capacity 40 (max)
Less than 1 year 0
1 year to 2 years 3
>2 years 5
Total 100
(c) The number of points assigned during the evaluation of qualification and
competence of Contract Specialist is given below:
S/No Description Break up of Max

points (I %) points (In
%)
i) Essential Educational Qualification 20
ii) Desirable Educational Qualification 5
2 Relevant Experience and Adequacy 70

i) Total Professional experience 15 (Max)
ii) Experience in Highways Projects 20 (Max)
iii) Experience in Similar Capacity 20 (Max)
iv) Experience in Arbitration 15 (Max)

Less than 1 year 0
1 year to 2 years 3
>2 years 5
Total 100
Note: 75% of the maximum points under each component shall be given for reaching the
stipulated threshold limit and additional 5% of maximum points shall be given for every
20% increase beyond threshold limit subject to the maximum increment of 25%.This shall
be applicable for A,B &C mentioned above.
Third stage – Evaluation of Financial proposal
Financial Proposal of all Technically Qualified Consultants in accordance with Clause 5.2 of
Letter of Invitation shall be opened.
The consultancy services will be awarded to the consultant scoring highest marks in combined
evaluation of Technical and Financial Proposals in accordance with Clause 1.3 & 5 amongst the
reasonable financial proposals
The factors are:
The weightage given to Technical Proposal (T) = 0.50 The weightage given to Financial
Proposal (f) = 0.50
13. The currency is “Indian Rupee”. (Ref. Para 3.3.3)
Commencement of Assignment (Date, Location): The Consultants shall commence the services
within fifteen days of the date of effectiveness of the contract at locations as required for the
project stretch stated in TOR. (Ref. Para 1.2 of LOI and 2.3 of GCC/SC)

APPENDIX I
TERMS OF REFERENCE (TOR)
1. Technical Consultant for preparation of Feasibility study (FS), Detailed Project
Report (DPR) and providing Pre-Construction Services for upgradation of
following stretches in the State of Jammu &Kashmir on modified EPC mode.
1.1 CE (P) Sampark (BRO) has been entrusted with the up-gradation of selected road
stretches/corridors to four laning with paved shoulder NH configuration. CE (P)
Sampark (BRO)(the Client) now invites proposals from Technical Consultants for
carrying out Feasibility Study, Preparation of Detailed Project Report with proof
checking by IIT’s & NIT’s and providing pre-construction services in respect of up-
gradation of corridors detailed in Annexure-1 of Letter of Invitation (LOI) for proper
structuring and implementation of projects on modified EPC mode until declaration of
Appointed Date of projects.
1.2 CE (P) Sampark (BRO) will be the employer and executing agency for the Consultancy
Services sought and the standard of output required from the appointed Consultants are
expected to be of international level both in terms of quality and adherence to the agreed
time schedules.
2. Objective
2.1 The main objective of the consultancy service is to establish the technical, economical
and financial viability of the project and prepare detailed project reports for
rehabilitation/upgrading/construction of the existing/missing road to 4 lane with paved
shoulder NH configuration. So the selected Consultant would also have to interact with
other agencies of State & Central government.
2.2 The viability of the project shall be established taking into account the requirements
with regard to rehabilitation, upgrading and improvement based on highway design,
pavement design, provision of service roads wherever necessary, types of intersections,
rehabilitation and widening of existing and/or construction of new bridges and
structures, road safety features, quantities of various items of works and cost estimates
and economic analysis.
2.3 The Detailed Project Report would, inter-alia, include detailed highway design, design
of pavement and overlay with options for flexible or rigid pavements, design of bridges
and cross drainage structures and grade separated structures, design of service roads,
quantities of various items, detailed working drawings, detailed cost estimates,
economic and financial viability analyses, environmental and social feasibility, social
and environmental action plans as appropriate and documents required for tendering the
project on commercial basis for international / local competitive bidding. The DPR shall
be got proof checked by IIT’s/NIT’s.
2.4 The Consultant should ensure detailed project preparation incorporating aspects of
value engineering, quality audit and safety audit requirement in design and
implementation. Consultant should also ensure to include additional points for hill roads
(wherever required) also supplementary points for Safety Audit and Signs. Consultant
should also provide technology options with respective costs in their report.
2.5 The Consultant should, along with Feasibility Report, clearly bring out through
financial analysis the preferred mode of implementation on which the Civil Works
for the stretches are to be taken up. The Consultant should also give cost estimates
and tender documents along with Feasibility Report/ Detailed Project Report.
2.6 If at feasibility stage, employer desires to terminate the contract, the contract will be
terminated after payment upto that stage.

3. Scope of Services
3.1 As far as possible, the widening/improvement work to 4 lanes with paved shoulder NH
specification shall be within the existing right of way avoiding land acquisition, except
for locations having inadequate width and where provisions of short bypasses, service
roads, alignment corrections, improvement of intersections are considered necessary
and practicable and cost effective. However bypass proposals should also be considered,
wherever in urban areas, improvement to 4 lanes with paved shoulders of the existing
road is not possible. The Consultant shall furnish land acquisition details as per revenue
records/maps for further processing of land acquisition. Consultant shall also submit
3(a), 3A and 3D draft notification for acquisition of land. Scope of services includes all
activities up to completion of the Land Acquisition process till 3G Notification as per
LA Act of acquisition of land either under NH Act or corresponding action as per State
Act, as applicable.
3.2 The Consultant shall study the possible locations and design of toll plaza. Wayside
amenities required on tolled highway shall also be planned. The local and slow traffic
may need segregation from the main traffic and provision of service roads and fencing
may be considered, wherever necessary to improve efficiency and safety.
3.3 The general scope of services is given in the sections that follow. However, the entire
scope of services would, inter-alia, include the items mentioned in the Letter of
Invitation and the TOR. The Consultant will also make suitable proposals for
widening/improvement of the existing road to 4 lanes with Paved Shoulder and
strengthening of the carriageways, as required at the appropriate time to maintain the
level of service over the design period. The Consultants shall prepare documents for
modified EPC contracts for each DPR assignment.
3.4 All ready to implement ‘good for tender drawings and designs’ shall be prepared.
3.5 Environmental Impact Assessment, Environmental Management Plan and
Rehabilitation and Resettlement Studies shall be carried out by the Consultant meeting
the requirements of the lending agencies like ADB/ World Bank/JICA, etc.
3.6 (a) Consultant will also obtain ‘NO Objection Certificate’ from Ministry of Environment
and Forest and also facilitate to obtain the estimates for shifting of utilities of all types involved
from concerned local authorities in the DPR. Consultant will also be required to prepare all Land
Acquisition papers (i.e. all necessary schedule and draft 3a, 3A, and 3D, 3G notification as per
L.A. act) for acquisition of land either under NH Act or corresponding action as per State Act(as
applicable).
3.6 Preparation of the Bid Documents, based on the feasibility report, due to exigency of
the project for execution if desired by CE (P) Sampark (BRO).
3.7 Consultant shall obtain all types of necessary clearances required for implementation of
the project on the ground from the concerned agencies. The client shall provide the
necessary supporting letters and any official fees as per the demand note issued by such
concerned agencies from whom the clearances are being sought to enable
implementation.
3.8 The Consultant shall prepare documents for the chosen mode of implementation
modified EPC after studying various options like BOT, Annuity and EPC.

3.9 The Consultant shall prepare the bid documents including required schedules as per
modified EPC mode. For that, it is suggested that Consultant should also go through the
modified EPC documents of ministry before bidding the project. The Consultant shall
assist the CE (P) Sampark (BRO) by furnishing clarifications as required for the
financial appraisal and legal scrutiny of the project highway and bid documents.
3.10 The Consultant shall be guided in its assignment by the Model Agreement for modified
Engineering, Procurement and Constructions (Modified EPC)/ Model Concession
Agreement for PPP (BOT/BOT (Annuity)/Hybrid) and the Manual of Specifications
and Standards for four lane of highways through modified Engineering, Procurement
and Constructions (Modified EPC) published by CE (P) Sampark (BRO) (the
“Manual”) along with relevant IRC codes for design of long bridges.
4. General
4.1 Primary Tasks
General Scope of Services shall cover but be not limited to the following major tasks
(additional requirements for Preparation of Detailed Project Report for Hill Roads and
Major Bridges are given in Supplement I and II respectively):
i. Review of all available reports and published information about the project road and the
project influence area;
ii. Environmental and social impact assessment, including such as related to cultural
properties, natural habitats, involuntary resettlement etc.
ii (a). public consultation, including consultation with Communities located along
the road, NGOs working in the area, other stake-holders and relevant Govt.
department at different stages of assignment (such as inception stage,
feasibility stage, preliminary design stage and final design stage).
iii. detailed reconnaissance;
iv. identification of possible improvements in the existing alignment and bypassing
congested locations with alternatives, evaluation of different alternatives comparison on
techno-economic and other considerations and recommendations regarding most
appropriate option;
v. traffic studies including traffic surveys and Axle load survey and demand forecasting
for next thirty years;
vi. inventory and condition surveys for road;
vii. inventory and condition surveys for bridges, cross-drainage structures, other
Structures, river Bank training/Protection works and drainage provisions;
viii. Detailed topographic surveys using Total Stations, GPS and LIDAR /any other
equivalent technology.
ix. pavement investigations;
x. Sub-grade characteristics and strength: investigation of required sub-grade and sub-soil
characteristics and strength for road and embankment design and sub soil investigation;
including scope for slope protection (wherever required) and remedial measures.
xi. identification of sources of construction materials and its yield.
xii. Detailed design of road, its x-sections, horizontal and vertical alignment and design of
embankment of height more than 6m and in poor soil conditions where density
consideration requires, even lesser height embankment. Detailed design of
structures preparation of GAD and construction drawings and cross-drainage
structures and underpasses etc.
xiii. identification of the type and the design of intersections;
xiv. design of complete drainage system and disposal point for storm water;
xv. value analysis / value engineering and project costing;
xvi. economic and financial analyses;
xvii. contract packaging and implementation schedule;

xviii strip plan indicating the scheme for carriageway widening, location of all existing
utility services (both over- and underground) and the scheme for their relocation, trees
to be felled, transplanted and planted and land acquisition requirements including
schedule for LA: reports documents and drawings arrangement of estimates for cutting/
transplanting of trees and shifting of utilities from the concerned department;
identification of encumbrance free muck disposal sites
xix to find out financial viability of project for implementation and suggest the
preferred mode on which the project is to be taken up;
xx. preparation of detailed project report, cost estimate, good for tender drawings
and designs, rate analysis, detailed bill of quantities, bid documents for execution of
civil works through budgeting resources;
xxi. design of toll plaza and identification of their numbers and location and office cum
residential complex including working drawings;
xxii. design of weighing stations, parking areas and rest areas;
xxiii. any other user oriented facility, enroute toll facility;
xxiv. Tie-in of on-going/sanctioned works of MORT&H/ BRO/ other agencies;
xxv. preparation of social plans for the project affected people as per policy of the lending
agencies/ Govt. of India R & R Policy;
xxvi. safety Audit and signage;
xxvii. Technology options with respective costs.
4.2 While carrying out the field studies, investigations and design, the development plans
being implemented or proposed for future implementation by the local bodies, should
be taken into account. Such aspect should be clearly brought out in the reports and
drawings.
4.3 The Consultant shall study the possible locations and design of toll plaza, wayside
amenities required and plan for arboriculture along the highway.
4.4 The local and slow traffic may need segregation from the main traffic and provision of
service roads and physical barrier including fencing may be considered, wherever
necessary to improve efficiency and safety.
4.5 Standards and Codes of Practices
1. All activities related to field studies, design and documentation shall be done as
per the latest guidelines/ circulars of MORTH and relevant publications of the
Indian Roads Congress (IRC) and Bureau of Indian Standards (BIS). For aspects
not covered by IRC and BIS, international standards practices may be adopted.
The Consultants, upon award of the Contract, may finalize this in consultation
with CE (P) Sampark (BRO) and reflect the same in the inception report.
2. All notations, abbreviations and symbols used in the reports, documents and
drawings shall be as per IRC: 71.
4.6 Quality Assurance Plan (QAP)
1. The Consultants should have detailed Quality Assurance Plan (QAP) for all field
studies including topographic surveys, traffic surveys, engineering surveys and
investigations, design and documentation activities. The quality assurance
plans/procedures for different field studies, engineering surveys and
investigation, design and documentation activities should be presented as
separate sections like engineering surveys and investigations, traffic surveys,
material geo-technical and sub-soil investigations, road and pavement
investigations, investigation and design of bridges & structures, environment and
R&R assessment, economic & financial analysis, drawings and documentation,
preparation, checking, approval and filing of calculations, identification and
tractability of project documents etc. Further, additional information as per
format shall be furnished regarding the details of personal who shall be
responsible for carrying out/preparing and
checking/verifying various activities forming part of feasibility study and project

preparation, since inception to the completion of work. The detailed Draft QAP
Document must be discussed and finalized with the concerned CE (P) Sampark
(BRO) Officers immediately upon the award of the Contract and submitted as
part of the inception report.
2. It is imperative that the QAP is approved by CE (P) Sampark (BRO) before the
Consultants start the field work.
4.7 Review of Data and Documents
1. The Consultants shall collect the available data and information relevant for the
Study. The data and documents of major interest shall include, but not be limited
to, the following:
i. climate;
ii. road inventory;
iii road condition, year of original construction, year and type of major
maintenance/rehabilitation works;
iv. condition of bridges and cross-drainage structures;
v. sub-surface and geo-technical data for existing bridges*;
vi. hydrological data, drawings and details of existing bridges;
vii existing geological maps, catchment area maps, contour plans etc. for
the project area;
viii condition of existing river bank / protection works, if any;
ix. details of sanctioned / on-going works on the stretch sanctioned by
MORTH/other agencies for Tie-in purposes;
x. survey and evaluation of locally available construction materials;
xi. historical data on classified traffic volume (preferably for 5 years or more);
xii. origin-destination and commodity movement characteristics; if available;
xiii. speed and delay characteristics; if available;
xiv. commodity-wise traffic volume; if available;
xv. accident statistics;
xvi. Vehicle loading behaviour (axle load spectrum), if available;
xvii) Type and location of existing utility services (e.g. Fibre Optical Cable, O/H and
U/G Electric, Telephone line, Water mains, Sewer, Trees etc.)
xviii) Muck disposal sites.
xix) Environmental setting and social baseline of the project.
Note:
Geo – Technical Studies can be outsourced to IIT’s/NIT’s/Government
labs only.
4.8. Social Analysis

The social analysis study shall be carried out in accordance with the MORT&H/World
Bank/ADB Guidelines. The social analysis report will, among other things, provide a
socio-economic profile of the project area and address in particular, indigenous people,
communicable diseases particularly HIV/AIDS poverty alleviation, gender, local
population, industry, agriculture, employment, health, education, health, child labour,
land acquisition and resettlement.
4.9. Traffic Surveys

All traffic surveys and studies will be completed in feasibility studies.

4.9.1 Number and Location of Survey Stations
1. The type of traffic surveys and the minimum number of survey stations shall
normally be as under, unless otherwise specifically mentioned.
S. Description Number of Survey Stations
No.
1. Classified Traffic Volume Count 3
Origin-Destination and Commodity
2. Movement Characteristics Minimum 2
3. Axle Loading Characteristics 2
4. Intersection Volume Count All Major Intersections
5. Speed-Delay Characteristics Project Road Section
All major habitations along
6. Pedestrian/animal cross traffic count the highway
2. The number of survey locations indicated in the table above is indicative only. The
Consultants shall, immediately upon award of the work, submit to CE (P) Sampark
(BRO) proposal regarding the total number as well as the locations of the traffic
survey stations as part of inception report. Suitable maps and charts should
accompany the proposal clearly indicating the rationale for selecting the location of
survey stations.
3. The methodology of collection and analysis of data, number and location of traffic
survey stations shall be finalized in consultation with CE (P) Sampark (BRO).
4.9.2. Classified Traffic Volume Count Survey
1. The classified traffic volume count surveys shall be carried out for 7 days
(continuous, direction-wise) at the selected survey stations. The vehicle
classification system as given in relevant IRC code may be followed. However, the
following generalized classification system is suggested in view of the requirement
of traffic demand estimates and economic analysis:
Motorized Traffic Non-Motorized Traffic

2-Wheeler Bi-Cycle
3-Wheeler Cycle-Rickshaw
Passenger Car Animal Drawn Vehicle (ADV)
Utility Vehicle (Jeep, Van etc.) Hand Cart
Other Non-Motorised Vehicle
Bus Mini Bus
Standard
Bus
LCV LCV-Passenger
LCV-
Freight
Truck MCV : 2-Axle Rigid Chassis

HCV : 3-Axle Rigid Chassis
MAV Semi Articulated
Articulated

2. All results shall be presented in tabular and graphical form. The survey data
shall be analyzed to bring out the hourly and daily variations. The traffic volume
count per day shall be averaged to show a weekly Average Daily Traffic (ADT)
by vehicle type. The Annual Average Daily Traffic (AADT) shall be worked out
by applying seasonal factors.
3. The Consultants shall compile the relevant traffic volume data from secondary
sources also. The salient features of traffic volume characteristics shall be
brought out and variations if any, from the traffic census carried out by the State
PWD shall be suitably explained.
4.9.3. Origin-Destination and Commodity Movements Surveys
1. The Consultant shall carry out 1-day (24 hour, both directions) O-D and
Commodity Movement Surveys at locations finalized in consultation with CE
(P) Sampark (BRO). These will be essentially required around congested towns
to delineate ‘through traffic’. The roadside interviews shall be on random sample
basis and cover all four-wheeled vehicles. The locations of the O-D survey and
Commodity Movement surveys shall normally be same as for the classified
traffic count stations.
2. The location of origin and destination zones shall be determined in relation to
each individual station and the possibility of traffic diversion to the Project Road
from/to other road routes including bypasses.
3. The trip matrices shall be worked out for each vehicle type information and
weight for trucks should be summed up by commodity type and the results
tabulated, giving total weight and average weight per truck for the various
commodity types. The sample size for each vehicle type shall be indicated in a
table and also in the graphical representations.
4. The data derived from surveys shall also be analyzed to bring out the lead and
load characteristics and desire line diagrams. The data analysis should also bring
out the requirement for the construction of bypasses.
5. The distribution of lead and load obtained from the surveys should be compared
with those derived from the axle load studies.
6.The commodity movement data should be duly taken into consideration while
making the traffic demand estimates.
Turning Movement Surveys
1. The turning movement surveys for estimation of peak hour traffic for the design
of major and minor intersections shall be carried out for the Study. The details
regarding composition and directional movement of traffic shall be furnished by
the Consultant.
2. The methodology for the surveys shall be as per IRC: SP: 41-1994. The details
including location and duration of surveys shall be finalized in consultation with
CE (P) Sampark (BRO) officials. The proposal in response to this TOR shall
clearly indicate the number of locations where the Consultant wishes to conduct
turning movement surveys and the rationale for the same.
3. The data derived from the survey should be analyzed to identify requirements of
suitable remedial measures, such as construction of underpasses, fly-overs,
interchanges, grade-separated intersections along the project road alignment.
Intersections with high traffic volume requiring special treatments either
presently or in future shall be identified.

4.9.5. Axle Load Surveys
1. Axle load surveys in both directions shall be carried out at suitable location(s) in
the project road stretch on a random sample basis normally for trucks only (both
empty and loaded trucks) for 2 normal days - (24 hours) at special count stations
to be finalized in consultation with CE (P) Sampark (BRO). However, a few
buses may be weighed in order to get an idea about their loading behavior.
While selecting the location(s) of axle load survey station(s), the locations of
existing bridges with load restrictions, if any, should be taken into account and
such sites should be avoided.
2. The axle load surveys shall normally be done using axle load pads or other
sophisticated instruments. The location(s) of count station(s) and the survey
methodology including the data formats and the instrument type to be used shall
be finalized before taking up the axle load surveys.
3. The axle load data should be collected axle configuration-wise. The number of
equivalent standard axles per truck shall be calculated on the basis of results
obtained. The results of the survey should bring out the VDF for each truck type
(axle configuration, if the calculated VDF is found to be below the national
average, then national average shall be used. Furthermore, the data from axle
load surveys should be analyzed to bring out the Gross Vehicle Weight (GVW)
and Single Axle Load (SAL) Distributions by truck type (axle configuration).
4. The Consultant shall ascertain from local enquiries about the exceptional live
loads that have used the highway in the past in order to assess the suitability
of existing bridges to carry such loads.
4.9.6. Speed-Delay Surveys
The Consultants shall carry out appropriate field studies such as moving car
survey to determine running speed and journey speed. The data should be
analyzed to identify sections with typical traffic flow problems and congestion.
The objective of the survey would be to recommend suitable measures for
segregation of local traffic, smooth flow of through traffic and traffic safety.
These measures would include the provision of bypasses, under-passes, fly-
overs, interchanges, grade-separated intersections and service roads.
4.9.7 Pedestrian / animal cross traffic surveys
These may be conducted to determine if provision of viaduct for
pedestrians/animals is necessary to improve the traffic safety.
4.9.8 Truck Terminal Surveys
The data derived from the O-D, speed-delay, other surveys and also
[
supplementary surveys should be analyzed to assess requirements for present and

future development of truck terminals at suitable locations enroute.
4.10. Traffic Demand Estimates

1. The Consultants shall make traffic demand estimates and establish possible
traffic growth rates in respect of all categories of vehicles, taking into account
the past trends, annual population and real per capita growth rate, elasticity of
transport demand in relation to income and estimated annual production
increase. The other aspects including socio-economic development plans and
the land use patterns of

the region having impact on the traffic growth, the projections of vehicle
manufacturing industry in the country, development plans for the other modes of
transport, O-D and commodity movement behavior should also be taken into
account while working out the traffic demand estimates.
2. The values of elasticity of transport demand shall be based on the prevailing
practices in the country. The Consultants shall give complete background
including references for selecting the value of transport demand elasticity.
3. It is envisaged that the 2/4-laning of the project road sections covered under this
TOR would be completed and opened to traffic after 3 years. The traffic demand
estimates shall be done for a further period of 30 years from completion of two
lane. The demand estimates shall be done assuming three scenarios, namely,
optimistic, pessimistic and most likely traffic growth. The growth factors shall
be worked out for five-yearly intervals.
4. Traffic projections should be based on sound and proven forecasting techniques.
In case traffic demand is estimated to be made on the basis of a model, the
application of the model in the similar situation with the validation of the results
should be established. The traffic projections should also bring out the possible
impact of implementation of any competing facility in the near future. The
demand estimates should also take into account the freight and passenger traffic
along the major corridors that may interconnect with the project. Impact of toll
charges on the traffic estimates should be estimated.
5. The methodology for traffic demand estimates described in the preceding
paragraphs is for normal traffic only. In addition to the estimates for normal
traffic, the Consultants shall also work out the estimates for generated, induced
and diverted traffic.
6. The traffic forecasts shall also be made for both diverted and generated traffic.
7. Overall traffic forecast thus made shall form the basis for the design of each
pavement type and other facilities/ancillary works.
4.11. Engineering Surveys and Investigations
4.11.1. Reconnaissance and Alignment

1. The Consultants should make an in-depth study of the available land width (ROW)
topographic maps, satellite imageries and aerial photographs of the project area,
geological maps, catchment area maps, contour plans, flood flow data and seismological
data and other available relevant information collected by them concerning the existing
alignment. Consultant has to arrange the required maps and the information needed by
them from the potential sources on their own. Consultant should make efforts for
minimizing land acquisition.
2. The detailed ground reconnaissance may be taken up immediately after the study of
maps and other data. The primary tasks to be accomplished during the reconnaissance
surveys include;
i topographical features of the area;
ii. typical physical features along the existing alignment within and outside ROW i.e.
land use pattern;
iii. possible alignment alternatives, vis-a-vis, scheme for the construction of additional
lanes parallel to the existing road;
iv. realignment requirements including the provision of bypasses, ROBs / Flyovers and
via-duct for pedestrian crossings with possible alignment alternatives;

v. preliminary identification of improvement requirements including treatments and
measures needed for the cross-roads;
vi. traffic pattern and preliminary identification of traffic homogenous links;
vii. sections through congested areas;
inventory of major aspects including land width, terrain, pavement type, carriageway
type, bridges and structures (type, size and location), intersections(type, cross-road
category, location) urban areas (location, extent),
geologically sensitive areas, environmental features;
ix. critical areas requiring detailed investigations;
x. requirements for carrying out supplementary investigations;
xi. soil (textural classifications) and drainage conditions;
xii. type and extent of existing utility services along the alignment (within ROW).
xiii. Typical physical features along the approach roads.
xiv. Possible bridge locations, land acquisition problems, nature of crossings, likely length of
approaches and bridge, firmness of banks, suitability of alignment of approach roads.
3. The data derived from the reconnaissance surveys are normally utilized for planning
and programming the detailed surveys and investigations. All field studies including the
traffic surveys should be taken up on the basis of information derived from the
reconnaissance surveys.
4. The data and information obtained from the reconnaissance surveys should be
documented. The data analysis and the recommendations concerning alignment and the
field studies should be included in the Inception Report. The data obtained from the
reconnaissance surveys should form the core of the database which would be
supplemented and augmented using the data obtained from detailed field studies and
investigations.
5. The data obtained from the reconnaissance surveys should be compiled in the tabular as
well as graphical (chart) form indicating the major physical features and the proposed
widening scheme for CE (P) Sampark (BRO) comments. The data and the charts should
also accompany the rationale for the selection of traffic survey stations.
4.11.2. Topographic Surveys

1. The basic objective of the topographic survey would be to capture the essential ground
features along the alignment in order to consider improvements and for working out
improvements, rehabilitation and upgrading costs. The detailed topographic surveys
should normally be taken up after the completion of reconnaissance surveys.
2. The carrying out of topographic surveys will be one of the most important and crucial
field tasks under the project. The detailed field surveys shall be carried out using high
precision instruments i.e. Total stations. The data from the topographic surveys shall be
available in (x, y, z) format for use in a sophisticated digital terrain model (DTM). The
Consultants would be fully responsible for any inaccuracy in surveys.
3. The detailed field surveys would essentially include the following activities:
i) Topographic Surveys along the Existing Right of Way (ROW): Running a continuous
open Traverse along the existing road and realignments, wherever required, and fixation of
all cardinal points such as horizontal intersection points (HIPs), centre points and transit
points etc. and properly referencing the same with a pair of reference pillars fixed on either
side of the centre-line at safe places within the ROW.
ii) The detailed field surveys would essentially include the topographic surveys along the
proposed location of bridge and alignment of approach road

iii) The detailed topographic surveys should be carried out along the approach roads alignment
and location of bridges approved by CE (P) Sampark (BRO).
iv) Collection of details for all features such as structures (bridges, culverts etc.) utilities,
existing roads, electric and telephone installations (both O/H as well as underground), huts,
buildings, fencing and trees (with girth greater than 0.3metre) oil and gas lines etc. falling
within the extent of survey.
4. The width of survey corridor will generally be as given under:

i. The width of the survey corridor should take into account the layout of the existing
alignment including the extent of embankment and cut slopes and the general ground
profile. While carrying out the field surveys, the widening scheme (i.e. right, left or
symmetrical to the centre line of the existing carriageway) should be taken into
consideration so that the topographic surveys cover sufficient width beyond the centre
line of the proposed divided carriageway. Normally the surveys should extend a
minimum of 30 m beyond either side of the centre line of the proposed divided
carriageway or land boundary, whichever is more.
ii. In case the reconnaissance survey reveals the need for bypassing the congested
locations, the traverse lines would be run along the possible alignments in order to
identify and select the most suitable alignment for the bypass. The detailed topographic
surveys should be carried out along the bypass alignment approved by CE (P) Sampark
(BRO). At locations where grade separated intersections could be the obvious choice,
the survey area will be suitably increased. Field notes of the survey should be
maintained which would also provide information about traffic, soil, drainage etc.
iii. The width of the surveyed corridor will be widened appropriately where developments
and / or encroachments have resulted in a requirement for adjustment in the alignment,
or where it is felt that the existing alignment can be improved upon through minor
adjustments.
iv Where existing roads cross the alignments, the survey will extend to a minimum of100
m either side of the road centre line and will be of sufficient width to allow
improvements, including at grade intersection to be designed.
5. The surveyed alignment shall be transferred on to the ground as under:
i. Reference Pillar and Bench Mark / Reference pillar of size 15 cm X 15 cm X 45cm shall
be cast in RCC of grade M 15 with a nail fixed in the centre of the top surface. The
reference pillar shall be embedded in concrete upto a depth of 30cm with CC M10 (5 cm
wide all around). The balance 15 cm above ground shall be painted yellow. The spacing
shall be 250m apart, incase Benchmark Pillar coincides with Reference Pillar, only one
of the two need be provided.
a. Establishing Benchmarks at site connected to GTS Bench marks at an interval
of 250 metres on Bench mark pillar made of RCC as mentioned above with RL
and BM No. marked on it with red paint.
b. Boundary Pillars- Wherever there is a proposal of realignment of the existing
Highway and/or construction of New Bypasses, Consultant shall fix boundary
pillars along the proposed alignment on the extreme boundary on either side of
the project Highway at 50 m interval.

4.11.2.1 Longitudinal and Cross-Sections
The topographic surveys for longitudinal and cross-sections shall cover the following:
i. Longitudinal section levels along final centre line at every 25 m interval, at the
locations of curve points, small streams, intersections and at the locations of change in
elevation.
ii. Cross sections at every 50 m interval in full extent of survey covering sufficient
number of spot levels on existing carriageway and adjacent ground for profile
correction course and earth work calculations. Cross sections shall be taken at closer
interval at curves.
iii. Longitudinal section for cross roads for length adequate for design and quantity
estimation purposes.
iv. Longitudinal and cross sections for major and minor streams shall cover Cross section
of the channel at the site of proposed crossing and few cross sections at suitable
distance both upstream and downstream, bed level up to top of banks and
ground levels to a sufficient distance beyond the edges of channel, nature of
existing surface soil in bed, banks & approaches, longitudinal section of channel
showing site of bridge etc. These shall be as per recommendations contained in IRC
Special Publication No. 13 (Guidelines for the Design of Small Bridges and Culverts)
and provisions of IRC:5 (“Standard
Specifications & Code of Practice for Road Bridges, Section 1 – General Features of
Design”).
At feasibility study stage, cross sections at 200m interval may be taken.
4.11.2.2 Details of Utility Services and Other Physical Features
1. The Consultants shall collect details of all important physical features along the
alignment. These features affect the project proposals and should normally
include buildings and structures, monuments, burial grounds, cremation grounds,
places of worship, railway lines, stream / river / canal, water mains, severs,
gas/oil pipes, crossings, trees, plantations, utility services such as electric, and
telephone lines (O/H & U/G) and poles, optical fibre cables (OFC) etc. The
survey would cover the entire right-of-way of the road on the adequate
allowance for possible shifting of the central lines at some of the intersections
locations.
2. The information collected during reconnaissance and field surveys shall be
shown on a strip plan so that the proposed improvements can be appreciated and
the extent of land acquisition with L.A schedule, utility removals of each type
etc. assessed and suitable actions can be initiated. Separate strip plan for each of
the services involved shall be prepared for submission to the concerned agency.
4.11.3. Road and Pavement Investigations
The Consultants shall carry out detailed field studies in respect of road and
pavement including slope protection. The data collected through road inventory
and pavement investigations should be sufficient to meet the input requirements
of HDM-IV.
4.11.3.1 Road Inventory Surveys
Detailed road inventory surveys shall be carried out to collect details of all
existing road and pavement features along the existing road sections. The
inventory data shall include but not limited to the following:

i. terrain (flat, rolling, mountainous);
ii. land-use (agricultural, commercial, forest, residential etc ) @ every kilometer;
iii. carriageway width, surfacing type @ every 500m and every change of feature
whichever is earlier;
iv. shoulder surfacing type and width @ every 500m and every change of feature
whichever is earlier;
v. sub-grade / local soil type (textural classification) @ every 500m and every
change of feature whichever is earlier;
vi. horizontal curve; vertical curve
vii. road intersection type and details, at every occurrence;
viii. retaining structures and details, at every occurrence;
ix. location of water bodies (lakes and reservoirs), at every occurrence;
x. height of embankment or depth of cut @ every 200m and every change of
feature whichever is earlier;
xi. land width i.e. ROW;
xii. culverts, bridges and other structures (type, size, span arrangement and
location);
xiii. Roadside arboriculture;
xiv. Existing utility services on either side within ROW;
xv. General drainage conditions;
xvi. Design speed of existing road.
2. The data should be collected in sufficient detail. The data should be compiled
and presented in tabular as well as graphical form. The inventory data would be
stored in computer files using simple utility packages, such as EXCEL.
4.11.3.2 Pavement Investigation

1. Pavement Composition
i. The data concerning the pavement composition may be already available with
the BRO. However, the Consultants shall make trial pits to ascertain the
pavement composition. The test pit interval will be as per Para 4 below.
ii. For each test pit, the following information shall be recorded:
• test pit reference (Identification number, location):
• pavement composition (material type and thickness); and
• subgrade type (textural classification) and condition (dry, wet).
2. Road and Pavement Condition Surveys
i. Detailed field studies shall be carried out to collect road and pavement surface
conditions. The data should generally cover:
• pavement condition (surface distress type and extent);
• shoulder condition;
• embankment condition; and
• drainage condition

Pavement Condition
cracking (narrow and wide cracking), % of pavement area affected; raveling, % of pavement
area affected; potholing, % of pavement area affected; edge break, length (m); and, rut depth, mm
Shoulder Condition
Paved: Same as for pavement
Unpaved: material loss, rut depth and corrugation, Edge drop, mm.
Embankment Condition
general condition; and extent of slope erosion
ii. The objective of the road and pavement condition surveys shall be to identify
defects and sections with similar characteristics. All defects shall be
systematically referenced, recorded and quantified for the purpose of
determining the mode of rehabilitation.
iii. The pavement condition surveys shall be carried out using visual means.
Supplemented by actual measurements and in accordance with the widely
accepted methodology (AASHTO, IRC, OECD, TRL and World Bank
Publications) adapted to meet the study requirements. The measurement of rut
depth would be made using standard straight edges
iv. The shoulder and embankment conditions shall be evaluated by visual means and the
existence of distress modes (cuts, erosion marks, failure, drops) and extent (none,
moderate, frequent and very frequent) of such distress manifestations would be
recorded.
v. For sections with severe distresses, additional investigations as appropriate shall be
carried out to determine the cause of such distresses.
vi. Middle 200m could be considered as representative sample for each one km. of road and
incase all other things are considered similar.
Drainage Condition
General condition
Connectivity of drainage turnouts into the natural topography condition in cut sections
Condition at high embankments
The data obtained from the condition surveys should be analyzed and the road segments
of more or less equal performance may be identified using the criteria given in IRC: 81-
1997.
3. Pavement Roughness
i. The roughness surveys shall be carried out using Bump Integrator or similar
instrument. The methodology for the surveys shall be as per the widely used standard
practices. The calibration of the instrument shall be done as per the procedure given in
the World Bank’s Technical Publications and duly got authenticated by established
laboratory/institution acceptable to the client.
ii. The surveys shall be carried out along the outer wheel paths. The surveys shall cover a
minimum of two runs along the wheel paths for each direction.
iii. The results of the survey shall be expressed in terms of BI and IRI and shall be
presented in tabular and graphical forms. The processed data shall be analyzed using
the cumulative difference approach to identify road segments homogenous with respect
to surface roughness.

4. Pavement Structural Strength
i. The Consultants shall carry out structural strength surveys for existing pavements
using Benkelman Beam Deflection technique in accordance with the CGRA procedure
given in IRC:81-1997 (“Guidelines for Strengthening of Flexible Road Pavements
Using Benkelman Beam Deflection Technique”).
ii. It is suggested that the deflection surveys may be carried out as per the scheme given
below:
Mainline testing; and, control section testing.
iii. The deflection tests for the mainline shall be carried out at every 500 m along the road
sections covered under the study. The control section testing shall involve carrying out
deflection testing for each 100 m long homogenous road segment along the road
sections. The selection of homogenous segment shall be based on the data derived from
pavement condition surveys. The total length of such homogenous segments shall not be
less than 100 m per kilometre. The deflection measurements for the control section
testing should be at an interval of not more than 10 m.
iv. Test pits shall be dug at every 500 m and also along each homogeneous road segment to
obtain pavement composition details (pavement course, material type and thickness) so
as to be able to study if a correlation exists between deflection and composition. If so, the
relationship may be used while working out the overlay thickness for the existing
pavement.
v. Benkelman Beam Deflection surveys may not be carried out for severely distressed
sections of the road warranting reconstruction. The Consultants, immediately upon the
award of the contract, shall submit to CE (P) Sampark (BRO) the scheme describing the
testing schedule including the interval. The testing scheme shall be supported by data
from detailed reconnaissance surveys.
vi. In case, the Consultants wish to use any acceptable method(s) other than Benkelman
Beam deflection technique for the evaluation of pavement strength, viz. Falling weight
deflectometer method etc details of such methods or innovative features for deflection
testing using Benkelman Beam technique along with the methodology for data analysis,
interpretation and the use of such data for pavement overlay design purposes using IRC
or any other widely used practices, such as AASHTO guidelines, should be got
approved by CE (P) Sampark (BRO). The sources of such methods should be properly
referenced.
4.11.3.3 Subgrade Characteristics and Strength
1. Based on the data derived from condition (surface condition, roughness) and
structural strength surveys, the project road section should be divided into
segments homogenous with respect to pavement condition and strength. The
delineation of segments homogenous with respect to roughness and strength
should be done using the cumulative difference approach (AASHTO, 1993).
2. The data on soil classification and mechanical characteristics for soils along the
existing alignments may already be available with the CE (P) Sampark (BRO.
The testing scheme is, therefore, proposed as given under:
i. For the widening (2- Laning) of existing road within the ROW, the Consultants
shall test at least three sub-grade soil samples for each homogenous road
segment or three samples for each soil type encountered, whichever is more.
ii. For the roads along new alignments, the test pits for sub grade soil shall be
@5km or for each soil type, whichever is more. A minimum of three samples
should be tested corresponding to each homogenous segment.

3. The testing for subgrade soil shall include:
i. in-situ density and moisture content at each test pit
ii. field CBR using DCP at each test pit
iii. characterization (grain size and Atterberg limits) at each test pit and,
iv. laboratory moisture-density characteristics (modified AASHTO compaction);
v. laboratory CBR (unsoaked and 4-day soak compacted at three energy levels)and
swell.
4. For problematic soils, the testing shall be more rigorous. The characteristics with
regard to permeability and consolidation shall also be determined for these soils.
The frequency of sampling and testing of these soils shall be finalized in
consultation with the CE (P) Sampark (BRO) officers after the problematic soil
types are identified along the road sections.
5. The laboratory for testing of material should be got approved from CE (P)
Sampark (BRO) before start of work.
4.11.4 Investigations for Bridges and Structure
4.11.4.1 Inventory of Bridges, Culverts and Structures
The Consultants shall make an inventory of all the structures (bridges, viaducts,
ROBs, /RUB and other grade separated structures, culverts, etc.) along the road
under the project. The inventory for the bridges, viaducts and ROBs shall
include the parameters required as per the guidelines of IRC-SP:35. The
inventory of culverts shall be presented in a tabular form covering relevant
physical and hydraulic parameters.
4.11.4.2 Hydraulic and Hydrological Investigations
1. The hydrological and hydraulic studies shall be carried out in accordance with
IRC Special Publication No. 13 (“Guidelines for the Design of Small Bridges
and Culverts”) and IRC:5 (“Standard Specifications & Code of Practice for Road
Bridges, Section I General Feature of Design”). These investigations shall be
carried out for all existing drainage structures along the road sections under the
study.
2. The Consultant shall also collect information on observed maximum depth of
scour.
3. In respect of major bridges, history of hydraulic functioning of existing bridge,
if any, under flood situation, general direction of river course through structure,
afflux, extent and magnitude of flood, effect of backwater, if any,
aggradations/degradation of bed, evidence of scour etc. shall be used to augment
the available hydrological data. The presence of flood control/irrigation
structures, if affecting the hydraulic characteristics like causing obliquity,
concentration of flow, scour, silting of bed, change in flow levels, bed levels etc.
shall be studied and considered in design of bridges. The details of any future
planned work that may affect the river hydraulics shall be studied and
considered.
4. The Consultants shall make a desk study of available data on
topography(topographic maps, stereoscopic aerial photography), storm duration,
rainfall statistics, top soil characteristics, vegetation cover etc. so as to assess the
catchment areas and hydraulic parameters for all existing and proposed drainage
provisions. The findings of the desk study would be further supplemented and
augmented by a reconnaissance along the area. All important hydrological
features shall be noted during this field reconnaissance.

5. The Consultants shall collect information on high flood level (HFL),low water
levels (LWL), high tide level (HTL),low tide level (LTL) where applicable,
discharge velocity etc. from available past records, local inquiries and visible
signs, if any, on the structural components and embankments. Local inquiries
shall also be made with regard to the road sections getting overtopped during
heavy rains.
6. Conducting Model studies for bridges is not covered in the scope of consultancy
services. If Model study is envisaged for any bridge, requirement of the same
shall be spelt out in the RPF documents separately indicating scope and time
frame of such study. Salient features of the scope of services to be included for
model study are given in the supplement- II Terms of Reference.
4.11.4.3 Condition Surveys for Bridges, Culverts and Structures
1. The Consultants shall thoroughly inspect the existing structures and shall prepare
a report about their condition including all the parameters given in the Inspection
pro-forma of IRC-SP;35. The condition and structural assessment survey of the
bridges / culverts / structures shall be carried out by senior experts of the
Consultants.
2. For the bridges identified to be in a distressed condition based upon the visual
condition survey, supplementary testing shall be carried out as per IRC-SP:35
and IRC-SP:40. Selection of tests may be made based on the specific
requirement of the structure.
3. The assessment of the load carrying capacity or rating of existing bridges shall
be carried out under one or more of the following scenarios:
i. when the design live load is less than that of the statutory commercial vehicle
plying or likely to ply on bridge;
ii. if during the condition assessment survey and supplementary testing the
bridge is found to indicate distress of serious nature leading to doubt about
structural and / or functional adequacy, and
iii. design live load is not known nor are the records and drawings available.
4. The evaluation of the load carrying capacity of the bridge shall be carried out as
per IRC-SP:37 (“Guidelines for Evaluation of Load Carrying Capacity of
Bridges”). The analytical and correlation method shall be used for the evaluation
of the load carrying capacity as far as possible. When it is not possible to
determine the load carrying capacity of the bridge using analytical and correlation
method, the same shall be carried out using load testing. The Consultant has to
exhaust all other methods of evaluation of strength of bridges before
recommending to take up load testing of bridges. Road closure for testing if
unavoidable shall be arranged by CE (P) Sampark (BRO). for limited duration say
12 hrs. or so.
5. Consultant shall carryout necessary surveys and investigations to establish the
remaining service life of each retainable bridge or structure with and without the
proposed strengthening and rehabilitation according to acceptable international
practice in this regard.
4.11.4.4 Geo-technical Investigations and Sub-Soil Exploration
1. The Consultants shall carry out geo-technical investigations and sub-surface
explorations for the proposed Bridges / Road over bridges/ tunnels/ viaducts/
interchanges etc., along high embankments and any other location as necessary for
proper design of the works and conduct all relevant laboratory and field tests on
soil and rock samples. The minimum scope of geo-technical investigations for
bridge and structures shall be as under:
S.N. Description Location of Boring

1 Overall length = 6 – 30 m One abutment location and at least one
intermediate location between abutments for
structures having more than one span.
2 Overall length = 30 – 60 m One abutment location and at least one

intermediate location between abutments for
structures having more than one span.
3 Overall length >60 m Each abutment and each pier locations.
2. The deviation(s), if any, by the Consultants from the scheme presented above
should be got approved from CE (P) Sampark (BRO).
3. However, where a study of geo-technical reports and information available from
adjacent crossings over the same waterway (existing highway and railway
bridges) indicates that subsurface variability is such that boring at the suggested
spacing will be insufficient to adequately define the conditions for design
purposes, the Consultants shall review and finalize the bore hole locations in
consultation with the CE (P) Sampark (BRO) Officers.
4. Geotechnical Investigations and Sub soil Exploration shall be carried out to
determine the nature and properties of existing strata in bed, banks and approaches
with trial pits and bore hole sections showing the levels, nature and properties of
various strata to a sufficient depth below the level suitable for foundations, safe
intensity of pressure on the foundation strata, proneness of site to artesian
conditions, seismic disturbance and other engineering properties of soil etc.
Geotechnical investigation and Sub-soil Exploration will be done as per IRC 78
and other relevant IRC codes.
5. The scheme for the borings locations and the depth of boring shall be prepared by
the Consultants and submitted to CE (P) Sampark (BRO) for approval. These may
be finalized in consultation with CE (P) Sampark (BRO).
6. The sub-soil exploration and testing should be carried out through
IIT’s/NIT’s/Central Government Labs only. Tentative quantities of boring are as
under:
a) In soils other than hard rocks. - 2400 Mtr
b) Hard rock - 800 Mtr
The soil testing reports shall be in the format prescribed in relevant IRC Codes.
7. For the approach road pavement, bore holes at each major change in
pavement condition or in deflection readings or at 2 km intervals whichever is less
shall be carried out to a depth of at least 2 m below embankment base or to rock
level and are to be fully logged.
8. Appropriate tests to be carried out on samples collected from these bore holes to
determine the suitability of various materials for use in widening of embankments
or in parts of new pavement structure.
4.11.5. Material Investigations
1. The Consultants shall identify sources (including use of fly-ash/ slag), quarry sites
and borrow areas, undertake field and laboratory testing of the materials to
determine their suitability for various components of the work and establish
quality and quantity of various construction materials and recommend their use on
the basis of techno-economic principles. The Consultants shall prepare mass haul
diagram for haulage purposes giving quarry charts indicating the location of
selected borrow areas, quarries and the respective estimated quantities.
“Environment friendly materials”
“As per MORTH circular No. RW /NH-33044/53/2013-S&R(R) dated
20thNovember, 2013, alternative pavement materials and technologies for road
construction shall be assessed and compared in the design stage. The alternative
resulting in substantial reduction in GHG emission and with least life cycle cost
shall be recommended for implementation.
Technical and economic feasibility of using industrial byproducts, recyclable and
waste materials shall be assessed depending on their availability in the concerned
region.
2. It is to be ensured that no material shall be used from the right-of-way except by
way of leveling the ground as required from the construction point of view or for
landscaping and planting of trees etc. or from the cutting of existing ground for
obtaining the required formation levels.
3. Environmental restrictions, if any, and feasibility of availability of these sites to
prospective civil works contractors, should be duly taken into account while
selecting new quarry locations.
4. The Consultants shall make suitable recommendations regarding making good the
borrow and quarry areas after the exploitation of materials for construction of
works.
5. The Material Investigation aspect shall include preparation and testing of
bituminous mixes for various layers and concrete mixes of different design mix
grades using suitable materials (binders, aggregates, sand filler etc.) as identified
during Material Investigation to conform to latest MORTH specification.
4.12 Detailed Design of Road and Pavements, Bridges, Structures
4.12.1. General
1. The Consultants are to carry out ‘good for tender’ designs and drawings for the
following:
i. high speed highway with divided carriageway configuration complete in all
respects with service roads at appropriate locations;
ii. design of pavement for the additional lanes and overlay for the existing road,
paved shoulders, medians, verges;
iii. bridges, viaduct/subways and other grade separated structures including
ROBs/RUBs etc.;
iv. at-grade and grade-separated intersections, interchanges (if required);
v. ROB for railway crossings as per the requirement and the standards of the
Indian Railways; and,
vi. prepare alignment plans, longitudinal sections and cross-sections @
50mintervals;
vii. designs for road furniture and road safety/traffic control features;
viii. designs and drawings for service road/under passes/overpass / cattle passes tree
planting/fencing at locations where necessary / required;
ix.. toll plazas and office-cum-residential complex for PIU (one for each civil contract
package);
x. short bypasses at congested locations;
xi. drainage design showing location of turnouts, out falling structures, separate
drawings sheet for each 5 km. stretch.
xii. bridges and structures rehabilitation plan with design and drawings;
xiii. traffic amenities (Parking Areas, Weighing Station and Rest Areas, etc.);
xiv Design of pavement for approach road
xv Design of river bank protection / training works -Innovative type of
structures with minimum joints, aesthetically, pleasing and appropriate to
the topography of the region shall be designed wherever feasible.
4.12.2. Design Standards
1. The Consultants shall evolve Design Standards and material specifications for the
Study primarily based on IRC publications, MORTH Circulars and relevant
recommendations of the international standards for approval by CE (P) Sampark
(BRO).
2. The Design Standards evolved for the project shall cover all aspects of detailed
design including the design of geometric elements, pavement design, bridges and
structures, traffic safety and materials.
4.12.3. Geometric Design
1. The design of geometric elements shall, therefore, take into account the essential
requirements of such facilities.
2. Based on the data collected from reconnaissance and topographic surveys, the
sections with geometric deficiencies, if any, should be identified and suitable
measures for improvement should be suggested for implementation.
3. The data on accident statistics should be compiled and reported showing accident
type and frequency so that black spots are identified along the project road
section. The possible causes (such as poor geometric features, pavement condition
etc.) of accidents should be investigated into and suitable cost-effective remedial
measures suggested for implementation.
4. The detailed design for geometric elements shall cover, but not be limited to the
following major aspects:
i. horizontal alignment;
ii. longitudinal profile;
iii. cross-sectional elements, including refuge lane (50m) at every 2kms.
iv. junctions, intersections and interchanges;
v. bypasses; and,
vi. service roads as and when require i.e. built up area..
5. The alignment design shall be verified for available sight distances as per the
standard norms. The provision of appropriate markings and signs shall be made
wherever the existing site conditions do not permit the adherence to the sight
distance requirements as per the standard norms.
6. The Consultants shall make detailed analysis of traffic flow and level of service
for the existing road and workout the traffic flow capacity for the improved
project road. The analysis should clearly establish the widening 4-laning with
Paved Shoulder requirements with respect to the different horizon periods taking
into account special problems such as road segments with isolated steep gradients.
7. In the case of closely spaced cross roads, the Consultant shall examine different
options such as, providing grade separated structure for some of them with a view
to reduce number of at-grade crossings, services roads connecting the cross-roads
and closing access from some of the intersections and prepare and furnish
appropriate proposals for this purpose keeping in view the cost of improvement,
impact on traffic movement and accessibility to cross roads. The detailed
drawings and cost estimate should include the provisions for realignments of the
existing cross roads to allow such arrangements.
8. The Consultant shall also prepare design of grade separated pedestrian crossings
(viaducts) for large cross traffic of pedestrians and / or animals.
9. The Consultant shall also prepare details for at-grade junctions, which may be
adopted as alternative to the grade separated structures. The geometric design of
interchanges shall take into account the site conditions, turning movement
characteristics, level of service, overall economy and operational safety.

10. The Consultants shall prepare design and other details in respect of the parallel
service roads in urbanized locations and other locations to cater to the local traffic,
their effect of the viability of the project on commercial basis if service roads are
constructed as part of the project and the implications of not providing the service
roads.
11. The Consultant shall prepare complete road and pavement design including
drainage for new bypass option identified around congested town enroute.
4.12.4. Pavement Design
1. The detailed design of pavement shall involve:
i. strengthening of existing road pavement and design of the new pavement if any,
if the findings of the traffic studies and life-cycle costing analysis confirm the
requirement for widening of the road beyond 2lane undivided carriageway
standard;
ii. pavement design for bypasses; and,
iii. design of shoulders.
2. The design of pavement shall primarily be based on IRC publications.
3. The design of pavement shall be rigorous and shall make use of the latest Indian
and International practices. The design alternatives shall include both rigid and
flexible design options. The most appropriate design, option shall be
established on life-cycle costing and techno-economic consideration.
4. For the design of pavement, each set of design input shall be decided on the basis
of rigorous testing and evaluation of its suitability and relevance in respect of in
service performance of the pavement. The design methodology shall accompany
the design proposals and shall clearly bring out the basic assumptions, values of
the various design inputs, rationale behind the selection of the design inputs and
the criteria for checking and control during the implementation of works. In other
words, the design of pavement structure should take due account of the type,
characteristics of materials used in the respective courses, variability of their
properties and also the reliability of traffic predictions. Furthermore, the
methodology adopted for the design of pavement shall be complete with
flowcharts indicating the various steps in the design process, their interaction with
one another and the input parameter required at each step.
5. For the design of overlays for the existing 2-lane pavement, the strengthening
requirement shall duly take into account the strength of the existing pavement vis-
à-vis the remaining life. The overlay thickness requirements shall be worked out
for each road segment homogenous with respect to condition, strength and sub-
grade characteristics. The rehabilitation provisions should also include the
provision of regulating layer. For existing pavement with acceptable levels of
cracking, provision of crack inhibiting layer should also be included.
6. Latest techniques of pavement strengthening like provision of geo-synthetics and
cold/hot pavement recycling should be duly considered by the Consultant for
achieving economy.
7. The paved shoulders shall be designed as integral part of the pavement for the
main carriageway. The design requirements for the carriageway pavement shall,
therefore, be applicable for the design of shoulder pavements. The design of
granular shoulder should take into account the drainage considerations besides the
structural requirements.
8. The pavement design task shall also cover working out the maintenance and
strengthening requirements and periodicity and timing of such treatments.
4.12.5. Design of Embankments
1. The embankments design should provide for maximum utilization of locally
available materials consistent with economy. Use of fly ash wherever available
within economical leads must be considered. In accordance with Government
instructions, use of fly ash within 100 km from Thermal Power Stations is
mandatory.
2. The Consultants shall carry out detailed analysis and design for all
embankments of height greater that 6 m based on relevant IRC publications.
3. The design of embankments should include the requirements for protection works and
traffic safety features.
4.12.6. Design of Bridges and Structures

1. The data collected and investigation results shall be analyzed to determine the
following :
i. HFL
ii. LWL
iii. LBL
iv. Erodible bed/scour level
v. Design discharge
vi. Linear waterway and effective linear waterway
vii. Likely foundation depth
viii. Safe bearing capacity
ix. Engineering properties of sub soil
x. Artesian conditions
xi. Settlement characteristics
xii. Vertical clearance
xiii. Horizontal clearance
xiv. Free board for approach road
xv. Severity of environment with reference to corrosion
xvi. Data pertaining to seismic and wind load
xvi. Requirement of model study etc.
2. The Consultant shall prepare General Arrangement Drawing (GAD) and Alignment
Plan showing the salient features of the bridges and structures proposed to be
constructed / reconstructed along the road sections covered under the Study. These
salient features such as alignment, overall length, span arrangement, cross section, deck
level, founding level, type of bridge components (superstructure, substructure,
foundations, bearings, expansion joint, return walls etc.) shall be finalized based upon
hydraulic and geo-technical studies, cost effectiveness and ease of construction. The
GAD shall be supplemented by Preliminary designs. In respect of span arrangement and
type of bridge a few alternatives with cost-benefit implications should be submitted to
enable CE (P) Sampark (BRO) to approve the best alternative. After approval of
alignment and GAD the Consultant shall prepare detailed design as per IRC codes
/guidelines and working drawings for all components of bridges and structures.
3. The location of all at-grade level crossings shall be identified falling across the existing
level crossings for providing ROB at these locations. The Consultants shall prepare
preliminary GAD for necessary construction separately to the Client. The Consultant
shall pursue the Indian Railways Authorities or/and any statutory authority of
State/Central Government for approval of the GAD from concerned Authorities.

4. GAD for bridges/structures across irrigation/water way channels shall be got approved
from the concerned Irrigation/Water way Authorities. Subsequent to approval of GAD
and alignment plan by CE (P) Sampark (BRO) the Consultants shall prepare detailed
design as per IRC codes/guidelines for all components of the bridges and structures.
5. Subsequent to the approval of the GAD and Alignment Plan by CE (P) Sampark (BRO)
and Railways, the Consultant shall prepare detailed design as per IRC and Railways
guidelines and working drawings for all components of the bridges and structures. The
Consultant shall furnish the design and working drawings for suitable protection works
and/or river training works wherever required.
6. Dismantling/ reconstruction of existing structures shall be avoided as far as possible
except where considered essential in view of their poor structural conditions/ inadequacy
of the provisions etc.
7. The existing structures having inadequate carriageway width shall be
widened/reconstructed in part or fully as per the latest MORTH guidelines. The
Consultant shall furnish the detailed design and working drawings for carrying out the
above improvements.
8. Suitable repair / rehabilitation measures shall be suggested in respect of the existing
structures as per IRC-SP: 40 along with their specifications, drawings and cost estimate
in the form of a report. The rehabilitation or reconstruction of the structures shall be
suggested based on broad guidelines for rehabilitation and strengthening of existing
bridges contained in IRC-SP:35 and IRC-SP:40.
9. Subsequent to the approval of the GAD and the alignment plan by CE (P) Sampark
(BRO), detailed design shall also be carried out for the proposed underpasses, overpasses
and interchanges.
10. The Consultants shall also carry out the design and make suitable recommendations for
protection works for bridges and drainage structures.
11. In case land available is not adequate for embankment slope, suitable design for RCC
retaining wall shall be furnished. However, RES wall may also be considered depending
upon techno-economic suitability to be approved by CE (P) Sampark (BRO).
4.12.7. Drainage System
1. The requirement of roadside drainage system and the integration of the same with
proposed cross-drainage system shall be worked out for the entire length of the
project road section.
2. In addition to the roadside drainage system, the Consultants shall design the
special drainage provisions for sections with super-elevated carriageways, high
embankments and for road segments passing through cuts. The drainage
provisions shall also be worked out for road segments passing through urban
areas.
3. The designed drainage system should show locations of turnouts/outfall points
with details of outfall structures fitting into natural contours. A separate drawing
sheet covering every 5 km. stretch of road shall be prepared.
4.12.8. Traffic Safety Features, Road Furniture and Road Markings

The Consultants shall design suitable traffic safety features and road furniture
including traffic signals, signs, markings, overhead sign boards, crash barriers,
delineators etc. The locations of these features shall be given in the reports and
also shown in the drawings.

4.12.9. Arboriculture and Landscaping
The Consultants shall work out appropriate plan for planting of trees
(specifying type of plantation), horticulture, floriculture on the surplus land of the
right-of way with a view to beautify the highway and making the environment
along the highway pleasing. The existing trees / plants shall be retained to the
extent possible. The Transplantation of trees shall also be proposed wherever
feasible.
4.12.10. Toll Plaza
1. The Consultants shall identify the possible toll plaza location(s) based on the
data and information derived from the traffic studies and a study of the existing
physical features including the availability of land. The location of the plaza
should keep in view that the project road is to be developed as a partially access
controlled highway facility and it is required to collect toll on rational basis from
as much of the vehicular traffic as possible consistent with economy of
collection and operations. The location of the toll plaza should be finalized in
consultation with CE (P) Sampark (BRO)
2. Toll Plaza shall be designed as per IRC 84 and other relevant codes.
4.12.11. Weighing Station, Parking Areas and Rest Areas
The Consultant shall select suitable sites for weighing stations, parking areas
and rest areas and prepare suitable separate designs in this regard. The common
facilities like petrol pump, first-aid medical facilities, police office, restaurant,
vehicle parking etc. should be included in the general layout for planning. For
petrol pump, the guidelines issued by OISD of Ministry of Petroleum shall be
followed. The facilities should be planned to be at approximately 50 km interval.
At least each facility (1 no.) is envisaged to be provided for this project stretch.
Weighing stations can be located near toll plazas so that overloaded vehicles can
be easily identified and suitably penalized and unloaded before being allowed to
proceed further. The type of weighing system suitable for the project shall be
brought out in the report giving merits of each type of the state-of-the art and
basis of recommendations for the chosen system.
4.12.12 Miscellaneous Works

1. The Consultants shall make suitable designs and layout for miscellaneous works
including rest areas, bus bays, vehicle parking areas, telecommunication
facilities etc. wherever appropriate.
2. The Consultants shall prepare the detailed scheme and lay out plan for the works
mentioned in Para 1.
3. The Consultants shall prepare detailed plan for the traffic management and
safety during the construction period.
4.13 Environment and Social Impact Assessment
The Consultant shall under take the detailed environmental and social impact
assessment in accordance with the standard set by the Government of India for projects
proposed to be funded by CE (P) Sampark (BRO). In respect of projects proposed to be
funded by ADB loan assistance, Environmental Assessment Requirements,
Environmental Guidelines for selected infrastructure projects, 1993 of Asian
Development Bank shall be followed. Similarly, for projects proposed to be funded by
World Bank loan assistance, World Bank Guidelines shall be followed.
4.13.1 Environmental Impact Assessment
Environment impact assessment or initial environment examination be carried out in
accordance with ADB’s Environmental Assessment Requirements of ADB
1998guidelines for selected infrastructure projects 1993 as amended from time to time
/World Bank Guidelines / Government of India Guidelines, as applicable
1. The Consultant should carry out the preliminary environmental screening to assess
the direct and induced impacts due to the project.
2. The Consultant shall ensure to document baseline conditions relevant to the
project with the objective to establish the benchmarks.
3. The Consultant shall assess the potential significant impacts and identify the
mitigation measures to address these impacts adequately.
4. The Consultant shall do the analysis of alternatives incorporating environmental
concerns. This should include with and without scenario and modification
incorporated in the proposed project due to environment considerations.
5. The Consultant shall give special attention to the environmental enhancement
measures in the project for the following:
(a) Cultural property enhancement along the highways,
(b) Bus bays and bus shelters including a review of their location,
(c) Highway side landscape and enhancement of the road junctions,
(d) Enhancement of highway side water bodies, and
(e) Redevelopment of the borrow areas located on public land.
6. The Consultant shall prepare the bill-of-quantities (BOQ) and technical
specifications for all items of work in such a way that these may be readily
integrated to the construction contracts.
7. The Consultant shall establish a suitable monitoring network with regard to air,
water and noise pollution. The Consultant will also provide additional inputs in
the areas of performance indicators and monitoring mechanisms for
environmental components during construction and operational phase of the
project.
8. The Consultant shall provide the cost of mitigation measures and ensure that
environmental related staffing, training and institutional requirements are
budgeted in project cost.
9. The Consultant shall prepare the application forms and obtain forestry and
environmental clearances from the respective authorities including the SPCBs and
the MOEF on behalf of CE (P) Sampark (BRO), /MORT&H. The Consultants will
make presentation, if required, in defending the project to the MOEF
Infrastructure Committee.
10. The Consultant shall identify and plan for plantation and Transplantation of the
suitable trees along the existing highway in accordance with IRC guidelines.
11. The Consultant shall assist in providing appropriate input in preparation of
relevant environment and social sections of BPIP.
4.13.2 Social Assessment
1 The Consultant would conduct base line socio-economic and census survey to
assess the impacts on the people, properties and loss of livelihood. The
socioeconomic survey will establish the benchmark for monitoring of R&R
activities. A social assessment is conducted for the entire project to identify
mechanisms to improve project designs to meet the needs of different
stakeholders. A summary of stake holders discussions, issue raised and how the
project design was developed to meet stakeholders need would be prepared.

2 The Consultant shall prepare Land Acquisition Plan and assist CE (P) Sampark
(BRO) in acquisition of land under various Acts.
4.13.2.3 The Consultant would prepare Resettlement and Rehabilitation Plan –assess
feasibility and effectiveness of income restoration strategies and suitability and
availability to relocation sites. The resettlement plan which accounts for land
acquisition and resettlement impacts would be based on a 25% socio-economic
survey and 100 % census survey of project affected people which provides the
complete assessment of the number of affected households and persons, including
common property resources. All untitled occupants are recorded at the initial
stages and identify cards will be issued to ensure there is no further influx of
people in to the project area. All consultations with affected persons (to include
list of participants) should be fully documented and records made available to CE
(P) Sampark (BRO).
• Assessment on the impact of the project on the poor and vulnerable groups
along the project road corridor.
• Based on the identified impacts, developing entitlement matrix for the
project affected people.
• Assessment on social issues such as indigenous people, gender,
HIV/AIDS, labourers including child labour.
• Implementation budgets, sources and timing of funding and schedule of
tasks.
• Responsibility of tasks, institutional arrangements and personnel for
delivering entitlement and plans to build institutional capacity.
• Internal and external Monitoring plans, key monitoring indicators and
grievance redress mechanism.
• Incorporating any other suggestions of the ADB/ World Bank/MORT&H /
CE (P) Sampark (BRO), till the acceptance of the reports by the ADB/
World Bank/ CE (P) Sampark (BRO), as applicable.
4.13.3 Reporting Requirements of EIA
The Consultant would prepare the stand-alone reports as per the requirement of the
ADB/World Bank / CE (P) Sampark (BRO), as applicable, with contents as per the
following:
• Executive Summary
• Description of the Project
• Environmental setting of the project.
• Identification and categorization of the potential impacts (during pre-construction,
construction and operation periods).
• Analysis of alternatives (this would include correlation amongst the finally
selected alternative alignment/routing and designs with the avoidance and
environmental management solutions).
• The public consultation process.
• Policy, legal and administrative framework. This would include mechanisms at
the states and national level for operational policies. This would also include a
description of the organizational and implementation mechanism recommended
for this project.
• Typical plan or specific designs for all additional environmental items as
described in the scope of work.

• Incorporating any other as per the suggestions of the ADB/ World Bank / CE (P)
Sampark (BRO), till the acceptance of the reports by the ADB/ World Bank / CE
(P) Sampark (BRO), as applicable.
• EMP Reports for Contract Package based on uniform methodology and processes.
The Consultant will also ensure that the EMP has all the elements for it to be a
legal document. The EMP reports would include the following:
- Brief description of the project, purpose of the EMP, commitments on
incorporating environmental considerations in the design, construction and
operations phases of the project and institutional arrangements for
implementing the EMP.
- A detailed EMP for construction and operational phases with recourse to the
mitigation measures for all adverse impacts.
- Detailed plans for highway-side tree plantation (as part of the compensatory
aforestation component).
- Environmental enhancement measures would be incorporated. Enhancement
measures would include items described in the scope of work and shall be
complete with plans, designs, BOQ and technical specifications.
- Environmental monitoring plans during and after construction including
scaling and measurement techniques for the performance indicators selected
for monitoring.
- The EMP should be amendable to be included in the contract documents for
the works.
- Incorporating any other as per the suggestions of the ADB/ World Bank CE
(P) Sampark (BRO), till the acceptance of the reports by the ADB/ World
Bank / MORT&H/ CE (P) Sampark (BRO)as applicable.
4.13.4 Reporting requirements of RAP
Analysis on the resettlement plan be conducted based on ADBs Hand Book on
Resettlement, A Guide to Good practice 1998 as amended time to time/ World Bank
Guidelines / Government of India Guidelines, as applicable.
• Executive Summary
• Description of Project
• Objectives of the project.
• The need for Resettlement in the Project and evaluation of measures to minimize
resettlement.
• Description and results of public consultation and plans for continued
participation of PAPs.
• Definition of PAPs and the eligibility criteria.
• Census and survey results-number affected, how are they affected and what
impacts will they experience.
• Legal and entitlement policy framework-support principles for different
categories of impact.
• Arrangements for monitoring and evaluation (internal and external)
• Implementation schedule for resettlement which is linked to the civil works
contract
• A matrix of scheduled activities linked to land acquisition procedures to indicate
clearly what steps and actions will be taken at different stages and the time frame
• The payment of compensation and resettlement during the acquisition process

• An itemized budget (replacement value for all assets) and unit costs for different
assets
5. Estimation of Quantities and Project Costs
1. The Consultants shall prepare detailed estimates for quantities (considering
designs and mass haul diagram) and project cost for the entire project (civil
packages wise), including the cost of environmental and social safeguards
proposed based on MORTH’s Standard Data Book and market rate for the inputs.
The estimation of quantities shall be based on detailed design of various
components of the projects. The estimation of quantities and costs would have to
be worked out separately for civil work Package as defined in this TOR.
2. The Consultants shall make detailed analysis for computing the unit rates for the
different items of works. The unit rate analysis shall duly take into account the
various inputs and their basic rates, suggested location of plants and respective
lead distances for mechanized construction. The unit rate for each item of works
shall be worked out in terms of manpower, machinery and materials.
3. The project cost estimates so prepared for MORT&H/ CE (P) Sampark (BRO),
C/O 56 APO /ADB/WB projects are to be checked against rates for similar on-
going works in India under MORT&H/ World Bank/ ADB financed road sector
projects.
6. Viability and Financing Options

1. The Project Road should be divided into the traffic homogenous links based on
the findings of the traffic studies. The homogenous links of the Project Road
should be further subdivided into sections based on physical features of road and
pavement, sub-grade and drainage characteristics etc. The economic and
commercial analysis shall be carried out separately for each traffic homogenous
link as well as for the Project Road.
2. The values of input parameters and the rationale for their selection for the
economic and commercial analyses shall be clearly brought out and got approved
by CE (P) Sampark (BRO).
3. For models to be used for the economic and the commercial analyses, the
calibration methodology and the basic parameters adapted to the local conditions
shall be clearly brought out and got approved by CE (P) Sampark (BRO).
4. The economic and commercial analyses should bring out the priority of the
different homogenous links in terms of project implementation.
6.1. Economic Analysis

1. The Consultants shall carry out economic analysis for the project. The analysis
should be for each of the sections covered under this TOR. The benefit and cost
streams should be worked out for the project using HDM-IV or other
internationally recognized life-cycle costing model.
2. The economic analysis shall cover but be not limited to be following aspects:
i. assess the capacity of existing roads and the effects of capacity constraints on
vehicle operating costs (VOC);
ii. calculate VOCs for the existing road situation and those for the project;
iii. quantify all economic benefits, including those from reduced congestion, travel
distance, road maintenance cost savings and reduced incidence of road accidents;
and,

iv. estimate the economic internal rate of return (EIRR) for the project over a 30-year
period. In calculating the EIRRs, identify the tradable and non-tradable
components of projects costs and the border price value of the tradable
components.
v. Saving in time value.
3. Economic Internal Rate of Return (EIRR) and Net Present Value (NPV), “with”
and “without time and accident savings” should be worked out based on these
cost-benefit stream. Furthermore, sensitivity of EIRR and NPV worked out for the
different scenarios as given under:
Scenario – I Base Costs and Base Benefits
Scenario - II Base Costs plus 15% and Base Benefits
Scenario - III Base Costs and Base Benefits minus 15%
Scenario - IV Base Costs plus 15% and Base Benefits minus 15%
The sensitivity scenarios given above are only indicative. The Consultants shall
select the sensitivity scenarios taking into account possible construction delays,
construction costs overrun, traffic volume, revenue shortfalls, operating costs,
exchange rate variations, convertibility of foreign exchange, interest rate
volatility, non-compliance or default by contractors, political risks and force
majeure.
4. The economic analysis shall take into account all on-going and future road and
transport infrastructure projects and future development plans in the project area.
6.2. Financial Analysis
1. It is envisaged that the project stretch should be implemented on Modified EPC
basis, therefore, the Consultant shall study the financial viability of the project
under a commercial format and under different user fee scenarios and funding
options. The Consultants shall submit and finalize in consultation with the CE (P)
Sampark (BRO) officers the format for the analysis and the primary parameters
and scenarios that should be taken into account while carrying out the commercial
analysis. The financial model so developed shall be the property of CE (P)
Sampark (BRO).
2. The Financial analysis for the project should cover financial internal rate of
return, projected income statements, balance sheets and fund flow statements and
should bring out all relevant assumptions. The sensitivity analysis should be
carried out for a number of probabilistic scenarios.
3. The financial analysis should cover identification, assessment, and mitigating
measures for all risks associated with the project. The analysis shall cover, but be
not limited to, risk related to construction delays, construction costs overrun,
traffic volume, revenue shortfalls, operating costs, exchange rate variations,
convertibility of foreign exchange, interest rate volatility, non-compliance or
default by contractors, political risks and force majeure.
3. The Consultant shall suggest positive ways of enhancing the project Viability and
furnish different financial models for implementing on Modified EPC format.
7. Time period for the service
1. Time period envisaged for the study of the project is indicated in LOI (Enclosure.
-III of TOR). The final reports, drawings and documentation shall be completed
within this time schedule.
2. CE (P) Sampark (BRO)shall arrange to give approval on all sketches, drawings,
reports and recommendations and other matters and proposals submitted for
decision by the Consultant in such reasonable time so as not to delay or disrupt the
performance of the Consultant’s services.

8. Project Team and Project Office of the Consultant
1. The Consultants shall be required to form a multi-disciplinary team for this
assignment. The Consultants Team shall be manned by adequate number of
experts with relevant experience in the execution of similar detailed design
assignments.
2. List of suggested key personnel to be fielded by the Consultant with appropriate
man-month of consultancy services is given in Enclosure I as per client’s
assessment.
3. A Manning Schedule for key personnel mentioned above is enclosed as
Enclosure I along with broad job- description and qualification as Enclosure II.
The information furnished in Enclosures I & II are to assist the Consultants
to understand the client’s perception about these requirements and shall be
taken by the Consultants for the purpose of Financial Proposal and
deployment schedule etc. in technical proposal to be submitted by them. Any
deviation proposed may be recorded in the comments on TOR. All the key
personnel mentioned will be evaluated at the time of evaluation of technical
proposal. Consultants are advised in their own interest to frame the technical
proposal in an objective manner as far as possible so that these could be properly
assessed in respect of points to be given as part of evaluation criteria as mentioned
in Data sheet. The bio-data of the key personnel should be signed on every sheet
by the personnel concerned and the last sheet of each bio-data should also be
signed by the authorized signatory of the Consultants.
4. The Consultants shall establish an office at the project site manned by senior
personnel during the course of the surveys and investigations. All the project
related office work shall be carried out by the Consultant in their site office
unless there are special reasons for carrying out part of the office work
elsewhere for which prior approval of CE (P) Sampark (BRO) shall be obtained.
The address of the site office including the personnel manning it including their
Telephone and FAX numbers will be intimated by the Consultant to CE (P)
Sampark (BRO) before commencement of the services.
5. The Consultant shall ensure deployment of all key personnel at site as well as at
Head Office for early completion of project. The Consultant shall furnish
certificate that all the key personnel as envisaged in the Contract Agreement
have been actually deployed in the Projects at the time of submission of their
bills to the CE (P) Sampark (BRO) from time to time.
9. Reports to be submitted by the Consultant to CE (P) Sampark (BRO).
9.1 All reports, documents and drawings are to be submitted separately for each of the traffic
homogenous link of the Project Road as decided by CE (P) Sampark (BRO). The analysis
of data and the design proposals shall be based on the data derived from the primary
surveys and investigations carried out during the period of assignment. The sources of
data and model relationships used in the reports shall be indicated with complete details
for easy reference.
9.2 Project preparation activities will be split into three stages as brought out below.
Preliminary design work should commence without waiting for feasibility study to be
completed.
Stage 1: Inception Report
Stage 2: Feasibility Report
Stage 3: Detailed Project Report (DPR)
Report of above stages shall be submitted for Part-I & Part-II of the package in separate stretches
of 50 Km or part thereof.

9.3 Time schedule in respect of all such stages has been indicated in the next para. Consultant
shall be required to complete, to the satisfaction of the client, all the different stages of
study within the time frame indicated in the schedule of submission in para 10 pertaining
to Reports and Documents for becoming eligible for payment for any part of the next
stage.
10. Reports and Documents to be submitted by the Consultant to CE (P) Sampark
(BRO).
1. The Consultant shall submit to the client the reports and documents in bound
volumes (and not spiral binding form) after completion of each stage of work as
per the schedule and in the number of copies as given in Enclosure III. Further,
the reports shall also be submitted in floppy diskettes / CD’s in addition to the
hardcopies as mentioned in Enclosure-III. Consultant shall submit all other
reports mentioned specifically in the preceding paras of the TOR in addition to
specific reports requested by Client time to time.
2. The time schedule for various submissions prescribed at s.l.no.1 above shall be
strictly adhered to. No time-over-run in respect of these submissions will
normally be permitted. Consultant is advised to go through the entire terms of
reference carefully and plan his work method in such a manner that various
activities followed by respective submissions as brought out at Sl.No.1 above
are completed as stipulated. Consultant is, therefore, advised to deploy sufficient
number of supporting personnel, both technical and administrative, to undertake
the project preparation activities in construction package (Section)
simultaneously. As far as possible, the proposal should include complete
information such as number of such persons, name, position, period of
engagement, remuneration rate etc. The Consultant is also advised to start
necessary survey works from the beginning so as to gain time in respect of
various other activities in that stage.
STAGE 1
10.1 Quality Assurance Plan (QAP) Document
1. Immediately upon the award, the Consultants shall submit four copies of the QAP
document covering all aspects of field studies, investigations design and
economic financial analysis. The quality assurance plans/procedures for different
field studies, engineering surveys and investigation, design and documentation
activities should be presented as separate sections like engineering surveys and
investigations, traffic surveys, material geo-technical and sub-soil investigations,
road and pavement investigations, investigation and design of bridges
&structures, environment and R&R assessment, economic & financial analysis,
drawings and documentation; preparation, checking, approval and filing of
calculations, identification and traceability of project documents etc. Further,
additional information as per format shall be furnished regarding the details of
personnel who shall be responsible for carrying out/preparing and
checking/verifying various activities forming part of feasibility study and project
preparation, since inception to the completion of work. The field and design
activities shall start after the QAP is approved by CE (P) Sampark (BRO).
2. The data formats proposed by the Consultants for use in field studies and
investigations shall be submitted within 14 days after the commencement of
services and got approved by CE (P) Sampark (BRO).
10.2 Inception Report (IR)
1. The report shall cover the following major aspects:
i. Project appreciation;

ii. Detailed methodology to meet the requirements of the TOR finalized in

consultation with the CE (P) Sampark (BRO) officers; including scheduling of
various sub activities to be carried out for completion of various stages of the
work; stating out clearly their approach & methodology for project preparation
after due inspection of the entire project stretch and collection/ collation of
necessary information;
iii. Task Assignment and Manning Schedule;
iv. Work programme;
v. Proforma for data collection;
vi. Design standards and proposed cross-sections;
vii. Key plan and Linear Plan;
viii. Development plans being implemented and / or proposed for implementation in
the near future by the local bodies and the possible impact of such development
plans on the overall scheme for field work and design for the study;
ix. Quality Assurance Plan (QAP) finalized in consultation with CE (P) Sampark
(BRO);
x. Draft design standards; and
2. The requirements, if any, for the construction of bypasses should be identified on
the basis of data derived from reconnaissance and traffic studies. The available
alignment options should be worked out on the basis of available maps. The most
appropriate alignment option for bypasses should be identified on the basis of site
conditions and techno-economic considerations. Inception Report should include
the details regarding these aspects concerning the construction of bypasses for
approval by CE (P) Sampark (BRO).
STAGE 2:
10.3 Feasibility Report
1. The Consultant shall commence the Feasibility Study of the project in accordance
with the accepted IR and the report shall contain the following:
• Executive summary
• Overview of CE (P) Sampark (BRO) organization and activities, , and project
financing and cost recovery mechanisms
• Project description including possible alternative alignments/bypasses and
technical/engineering alternatives
• Methodology adopted for the feasibility study
• Socioeconomic profile of the project areas
• Indicative design standards, methodologies and specifications
• Traffic surveys and analysis
• Environmental screening and preliminary environmental assessment
• Initial social assessment and preliminary land acquisition/resettlement plan
• Cost estimates
• Economic and financial analysis
• Conclusions and recommendations
2. In view of para 1 above the Consultant has to submit the following documents in
six sets :
i. Technical Specifications: The MORTH’s Technical Specifications for
Road and Bridge works shall be followed for this study. However, Volume - IV:
Technical Specifications shall contain the special technical specifications which
are not covered by MORTH Specifications for Roads and Bridges (latest edition /
revision)and also specific quality control norms for the construction of works.

ii. Rate Analysis: This volume will present the analysis of rates for all items of
works. The details of unit rate of materials at source, carriage charges, any other
applicable charges, labour rates, machine charges as considered in arriving at unit
rates will be included in this volume.
iii. Cost Estimates: This volume will present the each item of work as well as a
summary of total cost.
iv. Bill of Quantities :This volume shall contain the detailed Bill of Quantities for
all items of works
v. Civil Work Contract Agreement: A civil works contract agreement shall be
submitted.
3. The basic data obtained from the field studies and investigations shall be
submitted in a separate volume as an Appendix to Feasibility Report.
4. The Final Feasibility Study Report incorporating comments, revisions and
modifications suggested by CE (P) Sampark (BRO), shall be submitted within 15
days of receipt of comments from CE (P) Sampark (BRO) on draft feasibility
study report.
10.4 Strip Plan and Clearances
1. The Consultants shall submit the following documents:
i. Details of the centre line of the proposed widened of road along with the existing
and proposed right-of-way limits to appreciate the requirements of land
acquisition;
ii. The information concerning the area including ownership of land to be acquired
for the implementation of the project shall be collected from the revenue and other
concerned authorities and presented along with the strip plans;
iii. Strip plans showing the position of existing utilities and services indicating
clearly the position of their relocation;
iv. Details for various clearances such as environment and forest clearances;
v. Separate strip plan showing shifting / relocation of each utility services in
consultation with the concerned local authorities;
vi. The utility relocation plans should clearly show existing right-of-way and
pertinent topographic details including buildings, major trees, fences and other
installations such as water-mains, telephone, telegraph and electricity poles, and
suggest relocation of the services along with their crossings the highway at
designated locations as required and prepare necessary details for submission to
the Service Departments;
vii. Detail schedules for acquisition of additional land and additional properties in
consultation with the revenue authorities; and
viii. Land Acquisition Plan.
2. The strip plans and land acquisition plan shall be prepared on the basis of data
from reconnaissance and detailed topographic surveys.
3. The Report accompanying the strip plans should cover the essential aspects as
given under:
i. Kilometre-wise Land Acquisition Plan (LAP) and schedule of ownership thereof
and Costs as per Revenue Authorities and also based on realistic rates.
ii. Details of properties, such as buildings and structures falling within the right-of-
way and costs of acquisition based on realistic rates.
iii. Kilometre-wise Utility Relocation Plan (URP) and costs for relocation per civil
construction package as per concerned authorities.
iv. Kilometre-wise account in regard to felling of trees of different type and girth and
value estimate of such trees based on realistic rates obtainable from concerned
District forest office.
v) Kilometer wise encumbrance free muck disposal sites.
4. The strip plans shall clearly indicate the scheme for widening. The views and
suggestions of the concerned State PWDs should be duly taken into account
while working out the widening scheme (left, right or symmetrical). The
widening scheme shall be finalized in consultation with by CE (P) Sampark
(BRO).
5. Kilometre-wise Strip Plans for section (Package) shall be prepared separately
for each concerned agency and suggested by by CE (P) Sampark (BRO).
10.5 Land Acquisition Report
1. The Land acquisition report shall be prepared and submitted for the entire
stretches under the Assignment. The report shall include detailed schedules
about acquisition of landholdings as per revenue records and their locations in a
strip plan and also the costs as per district authorities. Details shall be submitted
in land acquisition Performa to be supplied by by CE (P) Sampark (BRO). The
land acquisition report shall be submitted in both Hindi and English languages.
2. The land acquisition report should be prepared in consultation with affected
persons, non-governmental organisations and concerned government agencies
and should cover land acquisition and resettlement plans and costs of
resettlement and rehabilitation of such affected persons. It should also include
plans of compensatory afforestation, its land requirements with specific locations
and cost involved for undertaking all such activities in this regard. The Land
Acquisition report shall cover all submissions as required for issuance of
Notification u/s 3(a), 3(A), 3(D) & 3 (G) along with all details as necessary for
Forest / Environmental / Wild Life clearances.
STAGE: 3
10.7 Draft Detailed Project Report (DPR)
1. The draft DPR Submission shall consist of construction package-wise Main
Report, Design Report, Materials Report, Engineering Report, Drainage Design
Report, Economic and Financial Analysis Report, Environmental Assessment
Report including Resettlement Action Plan (RAP), Package-wise bid Documents
and Drawings.
2. The Report volumes shall be submitted as tabulated in para 10 above.
3. The Documents and Drawings shall be submitted for the Package and shall be in
the following format:
Reports
i. Volume-I, Main Report: This report will present the project background, social
analysis of the project, details of surveys and investigations carried out, analysis and
interpretation of survey and investigation data, traffic studies and demand forecasts
designs, cost estimation, environmental aspects, economic and commercial analyses and
conclusions. The report shall include Executive Summary giving brief accounts of the
findings of the study and recommendations.
The Report shall also include maps, charts and diagrams showing locations and details
of existing features and the essential features of improvement and upgrading.
The Environmental Impact Assessment (EIA) Report for contract package shall be
submitted as a part of the main report.
The basic data obtained from the field studies and investigations and input data used for
the preliminary design shall be submitted in a separate volume as an Appendix to Main
Report.

ii. Volume - II, Design Report: This volume shall contain design calculations, supported
by computer printout of calculations wherever applicable. The Report shall clearly bring
out the various features of design standards adopted for the study. The design report
will be in two parts. Part-I shall primarily deal with the design of road features and
pavement composition while Part-II shall deal with the design of bridges, tunnels and
cross-drainage structures. The sub-soil exploration report including the complete details
of boring done, analyses and interpretation of data and the selection of design
parameters shall be included as an Appendix to Design Report.
The detailed design for all features should be carried out as per the requirements of the
Design Standard for the project, However there may be situation wherein it has not been
possible to strictly adhere to the design standards due to the existing site conditions,
restrictions and other considerations. The report should clearly bring out the details of
these aspect and the standards adopted.
iii. Volume - III, Materials Report: The Materials Report shall contain details
concerning the proposed borrow areas and quarries for construction materials and
possible sources of water for construction purposes. The report shall include details on
locations of borrow areas and quarries shown on maps and charts and also the estimated
quantities with mass haul diagram including encumbrance free muck disposal sites with
leads involved, the details of sampling and testing carried out and results in the form of
important index values with possible end use thereof.
The materials Report shall also include details of sampling, testing and test results obtained in
respect physical properties of sub grade soils. The information shall be presented in tabular as
well as in graphical representations and schematic diagrams. The Report shall present soil
profiles along the alignment.
The material Report should also clearly indicate the locations of areas with problematic soils.
Recommendations concerning the improvement of such soils for use in the proposed
construction works, such as stabilization (cement, lime, mechanical) should be included in the
Report.
iv. Volume - IV, Environmental Assessment Report including Environmental Management
Plan (EMP) & Resettlement Action Plan (RAP): The Report shall be prepared
conforming to the Guidelines of the Government of India, State Government and
World Bank / ADB as appropriate for construction package.
v. Volume - V, Technical Specifications: The MoRT&H’s Technical Specifications for Road
and Bridge works shall be followed for this study. However, Volume - IV: Technical
Specifications shall contain the special technical specifications which are not covered by MOST
Specifications for Roads and Bridges (latest edition / revision) and also specific quality control
norms for the construction of works.
vi. Volume - VI, Rate Analysis: This volume will present the analysis of rates for all items of
works. The details of unit rate of materials at source, carriage charges, any other applicable
charges, labour rates, machine charges as considered in arriving at unit rates will be included in
this volume.
vii. Volume - VII, Cost Estimates: This volume will present the contract package wise cost of
each item of work as well as a summary of total cost.
viii. Volume - VIII, Bill of Quantities: This volume shall contain the package-wise detailed
Bill of Quantities for all items of works.
ix. Volume - IX, Drawing Volume: All drawings forming part of this volume shall be ‘good for
tender’ drawings. All plan and profile drawings will be prepared in scale of 1:250V and
1:2500H to cover one km in one sheet. In addition this volume will contain ‘good for
construction’ drawings for the following:

c. Horizontal Alignment and Longitudinal Profile.

d. Cross-section @ 30m interval along the alignment within ROW
c. Typical Cross-Sections with details of pavement structure.
d. Detailed Working Drawings for individual Culverts and Cross-Drainage Structures.
e. Detailed Working Drawings for individual Bridges, tunnels and Structures.
f. Detailed Drawings for Improvement of At-Grade and Grade-Separated Intersections
and Interchanges.
g. Drawings for Road Sign, Markings, Toll Plazas, and other Facilities.
h. Schematic Diagrams (linear chart) indicating but be not limited to be following:
• Widening scheme;
• Locations of median openings, intersections, interchanges, underpasses,
overpasses, bypasses;
• Locations of service roads;
• Location of traffic signals, traffic signs, road markings, safety
features; and,
• Locations of toll plaza, parking areas, weighing stations, bus bays, rest
areas, if any.
i. Drawings for toll plaza, Bus Bays, Parking areas, Rest areas, weighing stations etc.
All drawings will be prepared in A2 size sheets. The format for plan, cross section and
profile drawings shall be finalized in consultation with the concerned CE (P) Sampark
(BRO) Officers. The drawings shall also include details of all BM and reference pillars,
HIP and VIP. The co-ordinates of all points should be referenced to a common datum,
preferably, GTS referencing system. The drawings shall also include the locations of all
traffic safety features including traffic signals, signs, markings, crash barriers
delineators and rest areas, bus-bays, parking areas etc.
j The typical cross-section drawings should indicate the scheme for future widening of
the carriageway. The proposed cross-sections of road segment passing through urban
areas should indicate the provisions for pedestrian movements and suitable measures
for surface and sub-surface drainage and lighting, as required.
x. Volume - X, Civil Work Contract Agreement: A civil works contract agreement
shall be submitted.
xi. Volume-XI, Project Clearances – All the necessary(project related) clearances (such
as from MOEF, Railways in respect of ROB/ RUBs, Irrigation Deptt. and any other
concerned agencies) shall be obtained by the Consultant and submitted to CE (P)
Sampark (BRO) so that project implementation can straight away proceed without any
hold up.
10.8. Final Detailed Project Report, Documents and Drawings (6 Sets)
The Final package-wise DPR consisting of Main Report, Design Report,
Drainage Design Report and Materials Report, incorporating all revisions
deemed relevant following receipt of the comments from CE (P) Sampark
(BRO)on the draft DPR shall be submitted as per the schedule given in
Enclosure-III along with the Land Acquisition Report as mentioned under para
10.5. Final DPR shall be Proof Checked by IIT’s/NIT’s at the cost of consultant.
11. Interaction with CE (P) Sampark (BRO)
1. During entire period of services, the Consultant shall interact continuously with
CE (P) Sampark (BRO) and provide any clarification as regards methods being
followed and carryout modification as suggested by CE (P) Sampark (BRO).

A programme of various activities shall be provided to CE (P) Sampark (BRO)
and prior intimation shall be given to CE (P) Sampark (BRO) regarding start of
key activities such as boring, survey etc. so that inspections of CE (P) Sampark
(BRO) officials could be arranged in time.
2. The CE (P) Sampark (BRO) officers and other Government officers may visit
the site at any time, individually or collectively to acquaint/ supervise the field
investigation and survey works, Design work and preconstruction activities.
3. The Consultant shall be required to send 3 copies of concise monthly Progress
Report by the 5th day of the following month to the designated officer of the
Client at his Head Quarter so that progress could be monitored by the CE (P)
Sampark (BRO). These reports will indicate the dates of induction and de-
induction of various key personnel and the activities performed by them.
Frequent meetings with the Consultant at site office or in Jammu are foreseen
during the currency of project preparation.
4. All equipment, software and books etc. required for satisfactory services for this
project shall be obtained by the Consultant at their own cost and shall be their
property.
12. Payment Schedule
The Consultant will be paid consultancy fee as a percentage of the contract values as
per the schedule given in the Draft Contract Agreement.
13. Data and Software
1. The floppy diskettes/CD’s containing all basic as well as the processed data
from all field studies and investigations, report, appendices, annexure,
documents and drawings shall be submitted to CE (P) Sampark (BRO) at the
time of the submission of the Final Report. The data can be classified as follows:
i. Engineering Investigations and Traffic Studies : Road Inventory, Condition,
Roughness, Test Pit (Pavement composition), Benkelman Beam Deflection, Material
Investigation including test results for sub grade soils, Traffic Studies(traffic surveys),
axle load surveys, Sub-soil Exploration, Drainage Inventory, Inventory data for bridge
and culverts indicating rehabilitation, new construction requirement etc. in MS
EXCEL or any other format which could be imported to widely used
utility packages.
ii. Topographic Surveys and Drawings: All topographic data would be supplied in (x,
y, z) format along with complete reference so that the data could be imported into any
standard highway design software. The drawing files would be submitted in dxf or dwg
format.
iii. Rate Analysis: The Consultant shall submit the rate analysis for various works items
including the data developed on computer in this relation so that it could be used by the
Authority later for the purpose of updating the cost of the project.
iv. Economic and Financial Analysis.
2. Software: The Consultant shall also hand-over to CE (P) Sampark (BRO)

floppies/CD’s/Video recording & Photo records containing any general software
including the financial model which has been specifically developed for the project.

3. The Consultant shall provide CD’s containing or videography of the approved
alignment depicting the present status, proposed ROW delineated with boundary
pillars for reference. Adequate photographs of all stages of work shall be provided.
4. The floppy diskettes/CD’s should be properly indexed and a catalogue giving contents
of all floppies/CD’s and print-outs of the contents (data from field studies topographic
data and drawings) should be handed over to CE (P) Sampark (BRO)at the time of
submission of the Final Report.
SUPPLEMENT I
ADDITIONAL POINTS TO BE CONSIDERED FOR HILL ROADS IN ADDITION TO
POINTS COVERED IN MAIN TOR
Clause
S. No. No.of TOR Additional points
1. 2.2 a) Provisions of tunnels if required.
b) Design of tunnels, if required
b) Design of protective works, slope stabilization measures, erosion control
2. 2.3 measures, land slide control/protection measures snow drift
control/snow clearance measures, avalanche protection measures, if
required
Feasibility study and preparation of detailed project report for hill roads
shall be done in accordance with best international practices and wherever
3. 3
practicable/feasible steep gradients and hair pin bends may be avoided by
realignments by provision of structures and provision of tunnels if required
a) Inventory and condition survey for tunnels, if required.
b) Identification of faults in rock strata and impact of faults in design
Of tunnels, if required
c) Detailed design of road considering and incorporating specific aspects
related to hill region like terrain, topographic conditions, extreme
4. 4.1 weather conditions, altitude effects etc.
d) Design of protective works, slope stabilization measures, erosion control measures, land
slide control/protection measures, snow drift control/snow clearance measures, avalanche
protection measures, if required
e) Design of sceinic overlooks/watering points etc.
All activities related to field studies, design and documentation shall be
done as per the latest guidelines/circulars of MORT&H and relevant
publications of the Indian Roads Congress (IRC)/Bureau of Indian
5. 4.5 (1)
Standards (BIS) for hill roads. For aspects not covered by IRC and BIS,
international standard practices, such as, British and American Standards
may be adopted.
6. 4.7 Review of data and documents pertaining to
a) Terrain and soil condition
b) Condition of tunnels, if required.
c) Sub-surface and geo-technical data for existing tunnels, if required.
d) Drawing and details of existing tunnels, if required.
e) Existing protective works, erosion control and land slide
control/protection works, slope stabilization measures, snow drift
control measures, avalanche protection measures
f) Existing land slide and snow clearance facilities
g) Geological details of rock strata in the area in case of tunnels

7. 4.11 (1) The Consultant should make an in depth study of available geological and
meteorological maps of the area.
8. 4.11 (2) The primary tasks to be accomplished during the reconnaissance survey shall also
include:
a)details of terrain (steep or mountainous ), cliffs and gorges, general elevation of the
road including maximum heights negotiated by main ascents and descents, total
number of ascents and descents, hair pin bends, vegetation etc.
b) Climatic conditions i.e. temperature, rain fall data, snow fall data, fog conditions,
unusual weather conditions etc.
c) Realignment requirements including provision of tunnels, if required.
d) Inventory of tunnels and geologically sensitive areas like slip prone areas, areas
subject to landslides, rock fall, snow drifts, erosion, avalanche activity etc.
9. 4.11.2.1(ii) Cross sections shall be taken at every 25 m. in case of hill roads and at
points of appreciable changes in soil conditions. While taking cross sections, soil
conditions shall also be recorded
10 4.11.3.1 (1) The inventory data shall also include:
a) General elevation of road indicating maximum & minimum heights negotiated by
main ascents & descents and total no. of ascents & descents.
b) Details of road gradients, lengths of gentle & steep slops, lengths & location of
stretches in unstable areas, areas with cliffs, areas with loose rocks, land slide prone
areas, snow drift prone areas, no. & location of hairpin bends etc.
c) Details of tunnels
d) Details & types of protective structures, erosion & land slide control/protection
measures, snow drift control measures, avalanche protection/control measures etc.
11 4.11.3.2 (2) Pavement:
a) Location of crust failures along with their causes Conditions camber/cross
falls/super elevations etc., whether affected by subsidence
b) Embankment ;
Extent of slope erosion on hill and valley side
12 - Condition Surveys & Investigation for Slope Stabilization, Erosion Control,
Landslide Correction/Protection & Avalanche Protection Measures:
a) Inventory & Condition Surveys of Existing Protective/Control Measures:
The Consultant shall make an inventory of all the structures related to Slope
Stabilization, Erosion Control, Landslide Control/protection, Avalanche Protection
etc. This shall include details of effectiveness of control measures already done and
condition of protective/control structures.
Landslide Investigation
This shall be carried out to identify landslide prone areas, to suggest preventive
measures or alternate routes that are less susceptible to landslide hazard. Further in
existing slide areas this shall help to identify factors responsible for instability and to
determine appropriate control measures needed to prevent or minimize recurring of
instability problems.
Initial preliminary studies shall be carried out using available contour maps,
topographical maps, geological/geo-morphological maps, aerial photographs etc. for
general understanding of existing slide area and to Identify potential slide areas.
This shall be followed by further investigations like
geological/geotechnical/hydrological investigation to determine specific site
conditions prevailing in the slide area as per relevant IRC specifications/publications,
MORT&H circulars and relevant recommendations of the international standards for
hill roads. The result of the investigations shall provide basis for engineering analysis
and the design of protection/remedial measures.

13 4.11.4.4 a) For tunnels if required, geotechnical and subsurface investigation shall be done as per
IRC:SP: 91.
Geotechnical and subsurface investigation and testing for tunnels shall be carried out
through the geotechnical Consultants who have the experience of geotechnical and
subsurface investigation in similar project.
14 4.12.1 (1) The Consultant shall also carry out ‘good for tender’ designs and drawings for the
following:
a) cross sections at every 25 m intervals.
b) Slope stabilization and erosion control measures
c) Design of protection/control structures in areas subject to subsidence, landslides,
rock fall, rock slide, snow drifts, icing, scour, avalanche activity etc.
d) Design of protective structures in slip prone and unstable areas
e) Design of scenic overlooks, watering points etc.
f) Safety features specific to hill roads
15 4.12.2 (1) The Consultant shall evolve Design Standards and material specifications for the Study
primarily based on IRC publications, MORT&H Circulars and relevant
recommendations of the international standards for hill roads for approval by CE (P)
Sampark (BRO), C/O 56 APO.
16 4.12.2 (2) The Design Standards evolved for the project shall cover all aspects of detailed design
including the design of geometric elements, pavement design, bridges and structures,
tunnels if required, traffic safety and materials
17 4.12.3 Wherever practicable/feasible hairpin bends and steep gradients shall be avoided by
realignments, provision of structures or any other suitable provisions.
18 4.12.4 While designing pavement for hill roads specific aspects relevant to hill regions like
terrain & topographic conditions, weather conditions, altitude effects etc. shall be duly
considered and suitably incorporated in design so that pavement is able to perform well
for the design traffic and service life. Effects of factors like heavy rainfall, frost action,
intensive snow and avalanche activity, thermal stresses due to temperature difference in
day and night, damage by tracked vehicles during snow clearance operations etc. must
also be considered along with traffic intensity, its growth, axle loads and design life.
19 4.12.5 (3) The design of embankments should include the requirements for protection works and
traffic safety features including features specific to hill roads.
20 Design and Drawing of Tunnels:
21 4.12.7 The Consultant shall prepare design and drawings for tunnels, if required as per the
results of feasibility study, as per the relevant specifications of IRC:SP:91/MORT&H
and other international specifications.
a) Topography of hills generates numerous water courses and this coupled with
continuous gradients of roads in hills and high intensity of rainfall calls for effective
drainage of roads. The drainage system shall be designed to ensure that the water
flowing towards the road surface may be diverted and guided to follow a definite path
by suitable provision of road side drains, catch water drains, interceptors etc. and flow
on valley side is controlled so that stability is not affected.
b) Further, adequate provision shall be made for sub-surface/subgrade drainage to take

care of seepage through the adjacent hill face of the road & underground water flows.

22 4.12.8 The Consultant shall design suitable traffic safety features and road furniture including
traffic signals, signs, markings, overhead sign boards, crash barriers, delineators etc.
including any feature specific to hill roads. The locations of these features shall be
given in the reports and also shown in the drawings.
23 4.12.3 (1) wherever appropriate.
24 10.6 (1) Volume II: Design Report :
a) Inventory of protection measures and other structures.
b) Inventory of tunnels, if required.
c) Proposed preliminary designs for tunnels, if required.
Volume III: Drawings
a) Drawings for protection/control measures and other structures
b) Drawings for tunnels, if required.

25 10.7 (3) Volume II: Design Report (Part II)
Part II of Design Report shall also deal with design of tunnels, if required
And design of other protection/control structures.
Volume IX: Drawing Volume
This shall also include :
a) Detailed working drawings for tunnels, if required.
b) Detailed working drawings for protection/control structures

SUPPLEMENT II
S. Clause No. of Additional points

No. TOR
1 4.1 For standalone bridge projects the scope of work shall include
detailed design of approach road extending at least up to 2 km on
either side of the bridge
4.11.4.2(6) Model Studies for Bridges
1. Objective
Physical/ Mathematical Model study for detailed Hydraulic /
Hydrologic investigations regarding the proposed bridge for
hydraulic design of the bridge and assessment and hydraulic
design of required river training works.
2. Methodology
Physical/Mathematical Model study shall be carried out at
areputed/recognized institution. The Consultant will be
responsible for identifying the institution, supplying Information
/Documents /Data required for modal studies as indicated in
para 4 below and coordinating the model study with the
institution concerned
3. Scope of Work
3.1 Physical Model study
Physical modeling with appropriate model scale for Hydraulic and Hydrologic
Investigations to:
i) Finalize span arrangement causing uniformity in flow distribution, and work out the
alignment and orientation of river training works and bridge axis.
ii) Provide information on estimated/observed maximum depth of scour.
iii) Provide information on required river training works for proposed bridge
iv) Provide hydraulic design for the bridge and the required river training works.
v) Quantify the general direction of river course through bridge, afflux, extent and
magnitude of flood, effect of backwater, if any, aggradation/degradation of bed, evidence
of scour etc. shall be used to augment the available hydrological data. The presence of
flood control/irrigation structures, if affecting the hydraulic characteristics like causing
obliquity, concentration of flow, scour, silting of bed, change in flow levels, bed levels
etc. shall be studied and considered in Hydraulic design of proposed bridge. The details
of any planned work in the immediate future that may affect the river hydraulics shall be
studied and considered
3.2 Mathematical Model study
Mathematical modeling for detailed Hydraulic / Hydrologic investigations regarding the
proposed new bridge to:
i) Finalize the site/location of the proposed new bridge based on mathematical
modeling.
ii) Provide information on estimated/observed maximum depth of scour.
iii) Provide information on required river training works for proposed bridge
iv) Provide hydraulic design for the bridge and the required river training works.
v) Quantify the general direction of river course through bridge, afflux, extent and
magnitude of flood, effect of backwater, if any, aggradation /degradation of bed,
evidence of scour etc. shall be used to augment the available hydrological data.

ii The presence of flood control/irrigation structures, if affecting the hydraulic
characteristics like causing obliquity, concentration of flow, scour, silting of bed,
change in flow levels, bed levels etc. shall be studied and considered in
Hydraulic design of proposed bridge. The details of any planned work in the
immediate future that may affect the river hydraulics shall be studied and
considered.
4. Information /Documents /Data required for Physical/Mathematical Model study
i) Plan layouts showing the locations of the proposed bridge as well as the existing
bridges / barrages etc., in the vicinity of the proposed bridge with the chainages
with respect to a standard reference marked on it.
ii) High flood discharges and corresponding flood levels at the locations of the
existing bridges in the vicinity of the proposed bridge.
iii) General arrangement drawing (GAD) of the existing bridges showing number of
spans, pier and well dimensions, founding levels, maximum scour level, the
design discharge and the HFL, guide bund details. On this, the plan form of the
river course with the bridge alignment may also be shown as far as possible.
iv) General arrangement drawing (GAD) of the proposed new bridge showing
number of spans, pier and foundation dimensions. On this, the plan form of the
river course with the bridge alignment may also be shown as for as possible.
v) River cross sections at 500m longitudinal spacing (maximum) up to a distance of
2 times the bridge total length on the upstream side and up to a distance equal to
the bridge total length on the downstream with right bank and left bank clearly
marked on it. At least one cross section to be provided at the location of the
proposed bridge. At each cross section, the bed levels to be taken at a maximum
lateral distance of 8 m in flow section and at 25 m in none flow section
respectively. The abrupt variations in the bed levels to be captured by taking
measurements at closer locations both in longitudinal as well as lateral
directions.
vi) The cross sections, as for as possible, from high bank to high bank.
vii) The longitudinal profile of the river along the length of the proposed alignment.
viii) Size distribution of the river bed material and the bore log data at different
locations at the site of the proposed bridge.
ix) The series of annual peak flood of the river for at least 15 years period.
SUPPLEMENT-III
ADDITIONAL REQUIREMENT FOR SAFETY AUDIT
Checklists
The use of checklists is highly recommended as they provide a useful “aide memoire” for
the audit team to check that no important safety aspects are being overlooked. They also
give to the project manager and the design engineer a sense of understanding of the place
of safety audit in the design process. The following lists have been drawn up based on the
experience of undertaking systematic safety audit procedures overseas. This experience
indicates that extensive lists of technical details has encouraged their use as “tick” sheets
without sufficient thought being given to the processes behind the actions. Accordingly,
the checklists provide guidelines on the principal issues that need to be examined during
the course of the safety audits.

Stage F-During Feasibility Study
1. The audit team should review the proposed design from a road safety perspective
and check the following aspects
CONTENTS ITEMS
A. Safety and operational implications of proposed alignment

and junction strategy with particular references to expected
Aspects to be checked road users and vehicle types likely to use the road.
B. Width options considered for various sections.
C. Departures from standards and action taken.
D. Provision of pedestrians, cyclists and intermediate transport
E. Safety implications of the scheme beyond its physical
limits i.e. how the scheme fits into its environs and road
Hierarchy
A1 : General Departures from standards
Cross-sectional variation
Drainage
Climatic conditions
Landscaping
Services apparatus
Lay-byes
Footpath
Pedestrian crossings
Access (minimize number of private accesses)
Emergency vehicles
Public Transport
Future widening
Staging of contracts
Adjacent development
A2 : Local Alignment Visibility
New/Existing road interface
Safety Aids on steep hills
A3 : Junctions Minimise potential conflicts
Layout
Visibility
A4 : Non-Motorised Adjacent land
Road users Provision Pedestrians
Cyclists
Non-motorised vehicles
A5 : Signs and Lighting Lighting
Signs/Markings
A6 : Construction and Buildability
Operation Operational
Network Management
Stage 1 – Completion of Preliminary Design

1. The audit team should review the proposed check the following aspects design from
a road safety perspective and check the following aspects
CONTENTS ITEMS
Aspects to be checked A. Safety and operational implications of proposed alignment

and junction strategy with particular references to expected
road users and vehicle types likely to use the road.
B. Width options considered for various sections.

C. Departures from standards and action taken.
D. Provision of pedestrians, cyclists and intermediate transport
E. Safety implications of the scheme beyond its physical limits
i.e. how the scheme fits into its environs and road hierarchy
0 0 Adjacent development
B1 : General 0 0 Departures from standards
0 0 Cross-sectional variation
0 0 Drainage
0 0 Climatic conditions
0 0 Landscaping
0 0 Services apparatus
0 0 Lay-byes
0 0 Footpaths
0 0 Pedestrian crossings
0 0 Access (minimize number of private accesses)
0 0 Emergency vehicles
0 0 Public Transport
0 0 Future widening
0 0 Staging of contracts
B2 : Local Alignment 0 0 Visibility

0 0 New/Existing road interface
0 0 Safety Aids on steep hills
B3 : Junctions 0 0 Minimize potential conflicts
0 0 Layout
0 0 Visibility
B4 : Non-Motorized road 0 0 Adjacent land
users Provision 0 0 Pedestrians
0 0 Cyclists
0 0 Non-motorized vehicles
B5 : Signs and Lighting 0 0 Lighting
0 0 Signs/Markings
B6 : Construction and 0 0 Buildability
Operation 0 0 Operational
0 0 Network Management

Stage 2 – Completion of Detailed Design
1. The audit team should satisfy itself that all issues raised at Stage 1 have been
resolved. Items may require further consideration where significant design
changes have occurred.
2. If a scheme has not been subject to a stage 1 audit, the items listed in Checklists
B1 to B6 should be considered together with the items listed below.
Contents Item
Aspects to be checked A. Any design changes since Stage 1.
B. The detailed design from a road safety viewpoint,
including the road safety implications of future
maintenance (speed limits; road signs and markings;
visibility; maintenance of street lighting and central
reserves).
C1 : General 0 0 Departures from standards
0 0 Drainage
0 0 Climatic conditions
0 0 Landscaping
0 0 Services apparatus
0 0 Lay-byes
0 0 Access
0 0 Skid-resistance
0 0 Agriculture
0 0 Safety Fences
C2: Local Alignment 0 0 Visibility
0 0 New/Existing road
0 0 interface
C3 : Junctions 0 0 Layout
0 0 Visibility
0 0 Signing
0 0 Lighting
0 0 Road Marking
0 0 T,X,Y-junctions
0 0 All roundabouts
0 0 Traffic signals
C4 :Non-Motorized road 0 0 Adjacent land
users Provision 0 0 Pedestrians
0 0 Cyclists
0 0 Non-motorized vehicles
C5 : Signs and Lighting 0 0 Advanced direction signs
0 0 Local traffic signs
0 0 Variable message signs
0 0 Other traffic signs
0 0 Lighting
C6 : Construction and 0 0 Buildability
Operation 0 0 Operational
0 0 Network Management

Enclosure-I
MANNING SCHEDULE
TENDER No.CE (P) SPK/16/2016-17
Total Time
S.
Key Personnel Period
No.
(Man Months)
Central Team
1 Team Leader 12
2 Geo-Technical and Pavement Expert 9
3 Environment Specialist 6
4 Traffic cum Safety Expert 6
5 Hill Road / Tunnel Expert (if required) 6
6 Revenue / Survey Expert 9
7 Bridge Design Engineer 3
8 Contract Specialist 2
Sub Team(s) (one sub team for each project stretch under the
Assignment)
9 Highway Engineer (2 x 9) 18
10 Bridge Engineer (2 x 6) 12
11 Quantity Surveyor cum Documentation Expert 18

(2 x 9)
Note:
1. Consultants have to provide a certificate that all the key personnel as envisaged in the
Contract Agreement have been actually deployed in the projects. They have to furnish the
certificate at the time of submission of their bills to CE (P) Sampark (BRO) from time to
time.
2. In case Tunnels are to be constructed, necessary input of Tunnel Experts shall be
provided in addition to above-mentioned Manpower requirement.
3. The Consultant shall appoint a Project Coordinator for effective Coordination of its
services for the entire duration of the Project Assignment including pre construction
activities until completion of the entire assignment.
4. The Revenue / Survey Expert shall be deployed either intermittently or continuously
(depending upon the site conditions and other exigencies as per the convenience of CE
(P) Sampark (BRO)) to liaise with the local authorities and complete the pre-construction
activities including LA and Forest Clearances. However a period of 6 months has been
projected in the manning schedule for this resource.

Enclosure-II
Qualification and Experience Requirement of Key Personnel

Team Leader
i) Educational Qualification
Essential Graduate in Civil Engineering or equivalent
Desirable Post graduate in Civil Engineering

(highways/structures/traffic and
transportation/soil mechanics and
foundation engineering/ Construction
Management /Transportation)
ii) Essential Experience
a)Total Professional Experience Min. 20 years

b) Experience in Highway projects Min. 15 years in Planning, project
preparation and design of Highway projects,
including 4/6 laning of NH/SH/
Express ways. For hill roads, respective hill
roads experience is required
c) Experience in similar capacity In Feasibility of two / Four/Six Laning

(Either as Team Leader or in works and DPR/IC/ Construction
Similar capacity ) Supervision of Four/six laning of major
highway projects(NH/SH/Expressways)/
feasibility Cum detailed project report of
two/ four laning projects of minimum
aggregate length of 80 km. For hill roads,
respective hill roads. For hill roads,
respective hill roads experience is required.
iii) Age Limit 70 years on the date of submission of
proposal

QUALIFICATION AND EXPERIENCE REQUIREMENT OF KEY PERSONNEL

Geo-Technical and Pavement Expert
Essential Graduate in Civil Engineering

Desirable Masters in highway engineering/
Transportation Engineering/Foundation
Engineering / Soil Mechanics / Geotech
Engineering or MSc in Geology
ii) Experience
b) Experience in Highway projects Minimum 10 years experience in pavement

Design of highways
c) Experience in similar capacity Pavement design for major highway projects

(4/6 lane NH/SH/ Expressways) of
minimum aggregate length of 80 km. The
Experience of hill road geology /
engineering will be given due weightage.

Proposal
Enclosure-II (contd.)

Environmental Specialist
Essential Graduate in Civil Engineering / Environment

Engineering / Masters in Environment
Science
Desirable Post Graduate in Environmental

Engineering

a) Total Professional Experience Min. 10 years
b) Experience in Highway Projects Min. 5 years in environment impact
assessment of highway projects (4/6
laning)
c) Experience in similar capacity Environmental Specialist in at least two

highway projects (4/6 laning) The
Experience of hill roads DPR will be given
due weightage.

Proposal
Enclosure-II(contd.)

Traffic and Safety Expert
Desirable Masters in Traffic Engineering /

Transportation Engineering / Transport
Planning

b) Experience in Highway projects Min. 5 years on similar projects.
c) Experience in similar capacity Traffic Engineer in highway Projects
(NH/SH/Expressways) involving 4/6
Laning of minimum aggregate length of 80
km. The Experience of hill roads DPR
will be given due weightage.

Proposal

Hill Road / Tunnel Expert

Essential Degree in Civil Engineering

Transportation Engineering
ii) Experience
Min. 15
a)Total Professional Experience years
b) Experience in Highway projects Minimum 10 years experience in

construction and supervision of 4/6 lane
highways projects.
c) Experience in similar capacity

Proposal

Revenue / Survey Experts
Essential Graduation in any discipline
Desirable Post Graduation in any discipline
ii) Experience
Min. 20 years of experience dealing
Total Professional Experience with revenue matters.
) Experience in similar capacity Min 5 year experience in Land
Acquisition as Dy. Collector/ CALA
retired from State Government
dealing with Land Acquisition and
Revenue matters.
Proposal

Bridge Design Engineer
Essential Graduate in Civil Engineering or equivalent
Desirable Masters in Bridge Engineering /

Structural Engineering

b) Experience in Bridge projects Min. 10 years in project preparation and

design of bridge projects.
c) Experience in similar capacity Bridge Engineer in highway design

consultancy projects (4/6 lane NH/SH/
Expressways)involving design of minimum
Two major bridges(length more than 200 m
) The Experience of hill roads DPR will be
given due weightage.
iii) Age Limit 70years on the date of submission of

Proposal


Contract Specialist

Desirable Diploma / Degree in Law
Min. 5 years as Contract Specialist on
b) Experience in Highway projects National / State Highway Projects
Contract Management of a Highway Project
c) Experience in similar capacity Costing over Rs. 150 Cr.
Handled at least two Arbitration cases
d) Experience in Arbitration pertaining to Highway Projects.
Proposal

Highway Engineer

Transportation Engineering.

Minimum 10 years experience in
b) Experience in Highway projects construction of highways
Major highway projects(4/6 lane

NH/SH/ Expressways) of minimum
c) Experience in similar capacity aggregate length of 80 km.

Proposal

Bridge Engineer
Desirable Masters in Bridge / Structural Engineering

Min. 10 years in construction of bridge
b) Experience in bridge projects projects
At least two major bridge projects(4/6 lane

NH/SH/ Expressways) of minimum span
c) Experience in similar capacity length 100m.

Proposal

Quantity Surveyor/Documentation Expert

Graduate or equivalent in Civil Engineering

Essential /
Certificate course from ‘Institution of
Quantity Surveying’
Desirable
b) Experience in Highway Projects Min. 5 years in Preparation of Bill of
Quantities, Contract documents and
documentation for major highway projects
involving two/ four
laning
c) Experience in similar capacity Quantity Surveyor / Documentation Expert

in highway projects
(NH/SH/Expressways) involving four/six
laning of minimum aggregate length of 80
km. The Experience of hill roads DPR will be
given due weightage.

proposal

Enclosure-III
Stage Monthly Reports No of Time Period in days
No. copies from date of
commencement
1 Monthly Reports 3 by 10th day of every month
2 Inception Reports
i) Draft Inception Report including QAP 3 21
document
ii) Inception Report Report including QAP 3 30
document
3 F.S. Reports
i) Draft Feasibility Study Report including 4 120
option stud report
ii) Comments of client 1 150
iii) Final Feasibility Study Report incorporating 4 180
compliance of comments of Client.
4 Technical Schedules for Modified EPC 4 240
projects
5 Detailed Project Report
i) Draft DPR 4 240
ii) Comments of Client 4 270
iii) Final DPR incorporating compliance of 6 300
comments of Client.
6 Project Clearances from concerned agencies e.g 365
from MOEF: Rly for approval of GAD and detail
Engineering Drawings of ROB/RUB : Irrigation
Deptt. Land Acquisition – 3(a), 3 (A), 3 (D) & 3
(G) Notifications
Note:
a) The DPR for NH-144 A shall be phased as indicated below:
i) Part-I : Improvement of existing road to four lane with paved shoulder
specification from Km 28.30 (Akhnoor) to Km 108.54 (Tain Bridge) on NH
144A.
ii) Part-II : Improvement of existing road to four lane with paved shoulder
specification from Km 108.54 (Tain Bridge) to Km 236.78 (Poonch) on NH
144A.
b) Reports of Stage- IV & Stage-V shall be submitted for Part-I & Part-II of the package in
separate stretches of 50 Km or part thereof.

APPENDIX-II
Proof of Eligibility
Letter of Proposal (On Applicant’s letter head)

(Date and Reference)
To, **********
*********
Sub: Technical Consultant for preparation of Feasibility study (FS), Detailed Project Report
(DPR) and providing Pre-Construction Services for upgradation of following stretches in the
State of Jammu &Kashmir on modified EPC mode:
i) Part-I : Improvement of existing road to four lane with paved shoulder
specification from Km 28.30 (Akhnoor) to Km 108.54 (Tain Bridge) on NH
144A.
ii) Part-II : Improvement of existing road to four lane with paved shoulder
specification from Km 108.54 (Tain Bridge) to Km 236.78 (Poonch) on NH
144A.
Project Report for ……………...
Dear Sir,
1. With reference to your RFP Document dated ………, I/we, having examined all relevant
documents and understood their contents, hereby submit our Proposal for selection as
Consultant for above work. The proposal is unconditional and unqualified.
2. All information provided in the Proposal, INFRACON and Appendices is true and correct
and all documents accompanying such Proposal and submitted on INFRACON
(Digilocker) are true copies of their respective originals.
3. This statement is made for the express purpose of appointment as the Consultant for the
aforesaid Assignment.
4. I/We shall make available to the Client any additional information which may be deemed
necessary or required for supplementing or authenticating the Proposal.
5. I/We acknowledge the right of the Client to reject our application without assigning any
reason or otherwise and hereby waive our right to challenge the same on any account
whatsoever.
6. I/We certify that in the last three years, we or any of our Associates have neither failed to
perform on any contract, as evidenced by imposition of a penalty by an arbitral or judicial
authority or a judicial pronouncement or arbitration award against the Applicant, nor been
expelled from any project or contract by any public authority nor have had any contract
terminated by any public authority for breach on our part.
7. I/We understand that you may cancel the Selection Process at any time and that you are
neither bound to accept any Proposal that you may receive nor to select the Consultant,
without incurring any liability to the Applicants in accordance with Clause 1.7 of the RFP
document.
8. I/We declare that we/any member of the consortium, are/is not a Member of any other
Consortium applying for Selection as a Consultant.
9. I/We certify that in regard to matters other than security and integrity of the country, we or
any of our Associates have not been convicted by a Court of Law or indicted or
any adverse orders have been passed by a regulatory authority which would cast a doubt on
our ability to undertake the Consultancy for the Assignment or which relates to a grave
offence that outrages the moral sense of the community.
10. I/We further certify that in regard to matters relating to security and integrity of the
country, we have not been charge-sheeted by any agency of the Government or convicted
by a Court of Law for any offence committed by us or by any of our Associates.
11. I/We further certify that no investigation by a regulatory authority is pending either
against us or against our Associates or against our CEO or any of our
Directors/Managers/employees.
12. I/We hereby irrevocably waive any right or remedy which we may have at any stage at
law or howsoever otherwise arising to challenge or question any decision taken by the
Authority [and/ or the Government of India] in connection with the selection of
Consultant or in connection with the Selection Process itself in respect of the above
mentioned Assignment.
13. The Bid Security of Rs. 6,51,250 (Rupees Six Lakh Fifty Thousand Two Hundred Fifty
Only) in the form of a Bank Draft/FDR is attached, in accordance with the RFP
document.
14. I/We agree and understand that the proposal is subject to the provisions of the RFP
document. In no case, shall I/we have any claim or right of whatsoever nature if the
Consultancy for the Project is not awarded to me/us or our proposal is not opened or
rejected.
15. I/We agree to keep this valid for 120 (One hundred and twenty) days from the Proposal
Due Date specified in the RFP.
16. A Power of Attorney in favour of the authorized signatory to sign and submit this
Proposal and documents is attached herewith.
17. In the event of my/our firm/consortium being selected as the Consultant, I/we agree to
enter into any Agreement in accordance with the form Appendix X of the RFP. We agree
not to seek any changes in the aforesaid form and agree to abide by the same.
18. I/We have studied RFP and all other documents carefully and also surveyed the Project
site. We understand that except to the extent as expressly set forth in the Agreement, we
shall have no claim, right or title arising out of and documents or information provided to
us by the Client or in respect of any matter arising out of or concerning or relating to the
Selection Process including the award of Consultancy.
19. The Proof of Eligibility and Technical proposal are being submitted in separate covers in
hard copy and they are being submitted online also through INFRACON. Financial
Proposal is being submitted online only. This Proof of Eligibility read with Technical
Proposal and Financial Proposal shall constitute the Application which shall be binding
on us. I also allow the Client to access the information/credentials uploaded by me on
INFRACON and Digilocker.
20. I/We agree and undertake to abide by all the terms and conditions of the RFP Document.
In witness thereof, I/we submit this Proposal under and in accordance with the terms of
the RFP Document.
Yours faithfully,
(Signature, name and designation of the authorized signatory)
(Name and seal of the Applicant/Lead Member)

Appendix III
TECHNICAL PROPOSAL
FROM: TO:
_______________________________ ______________________________
______________________________ ______________________________
_______________________________ ______________________________
_______________________________ ______________________________
Sir:
Subject Consultancy Service for
____________________________
____________________________
Regarding Technical Proposal
I/We _____________________________ Consultant enclose herewith Technical Proposal for
selection of my/our firm/organization as Consultant for
(_______________________________).
The details of our submission through the INFRACON Portal of MORT&H are available under the
following IDs:
1. Tender No. ________________
2. Our Firm ID No. ___________
3. Our Team ID No.___________
4. Our proposed Key Personnel Team ID Nos.1.
2.
3.
This is to confirm that the information submitted in INFRACON is true and correct to the best
of my knowledge and I would be personally responsible for any mis-representation in this
regard.
Yours faithfully,
Signature ___________________
Full Name __________________

Appendix IV
SITE APPRECIATION
Shall give details of site as per actual site visit and data provided in RFP and collected
from site supported by photographs to demonstrate that responsible personnel of the
Consultant have actually visited the site and familiarized with the salient
details/complexities and scope of services.

Appendix V
Composition of the Team Personnel and the task which would be assigned to each Key
Personnel
Team ID from INFRACON - no ( )
S.No Key Personnel Name & Position Task Assignment

INFRACON ID Nos
1.
2.
3.
4.
….
….
….
….

Appendix VI
Details of Material Testing Facility
1. State whether the Applicant has in-house Material Testing Facility? Yes/No
2. In case answer to 1 is yes, attach a list of Lab equipment and facility for testing of materials
and location of laboratory?
3. In case laboratory is located at a distance of more than 400 km from the project site, state
arrangements made/proposed to be made for testing of materials?
4. In case answer to 1 is No, State arrangements made/proposed to be made for testing of

materials?

Appendix VII
Facility for Field investigation and Testing
State whether the Applicant has in-house

1. Facility for
a) Geo-technical investigation Yes/No
b) Pavement investigation Yes/No
c) Topographic Survey Yes/No
2. In case answer to 1 is Yes, Attach a list of field investigation and testing equipments
available in-house?
3. In case answer to 1 is No, State arrangements made/proposed to be made for each of above
Field investigation and testing with agencies limited to IIT’s, NIT’s and other Central
Government labs only.

Appendix VIII
Software
Attach a list of software owned by the Applicant

Appendix IX
UNDERTAKING FROM THE KEY PERSONNEL
I, …………………. (Name and Address) have not left any assignment with the
Consultants engaged by MORT&H/ contracting firm (firm to be supervised now) for any
continuing works of MORT&H without completing my assignment. I will be available for the
entire duration of the current project (named…………..). If I leave this assignment in the
middle of the completion of the work, I may be debarred for an appropriate period to be
decided by CE (P) Sampark (BRO). I have also no objection if my services are extended by CE
(P) Sampark (BRO) for this work in future.
I, the undersigned, certify that to the best of my knowledge and belief, my biodata,
information and credentials uploaded through INFRACON portal and digilocker correctly
describes myself, my qualification and my experience. I am liable for any action, as deemed fit,
in case there is any mis-representation in this regard.
Signature of the Key Personnel___________

Position under the assignment__________
Place:____________
Date:_____________
Signature of Authorized Representative of the Consultant______________
Place:____________
Date:_____________

FORWARDING LETTER TO SCHEDULE ‘A’
FROM: TO:
________________________ ________________________
________________________ ________________________
________________________ ________________________
Sir:
Subject: Consultants’ Services for

____________________________
____________________________
Regarding Price Proposal
I/We____________________________________ Consultant/consultancy firm herewith

enclose *Price Proposal for selection of my/our firm/organization as Consultant for
________________
Yours faithfully,
Signature________________
Full Name_______________
Designation______________
Address_________________
(Authorized Representative)
* The price proposal is to be filled strictly in Schedule ‘A’ online only in portal
http://www.morth.nic.in.

Appendix X
DRAFT
CONTRACT AGREEMENT
Between
Border Roads Organisation,

Chief Engineer Project Sampark
(Ministry of Defence)
and
M/s ………………………..in JV / Association with M/s…………………………………….

For
Consultancy Services for carrying out Feasibility Study, Detailed Project Report and
providing Pre-Construction Services in respect of up gradation of following stretches in
the State of Jammu & Kashmir on modified EPC mode (From location_____________to
location__________ & Location----------------------- to Location in the state of Jammu &
Kashmir)

CONTENTS
I CONTRACT FORCONSULTANT’S SERVICES
II GENERAL CONDITIONS OF CONTRACT
1. General Provisions
1.1 Definitions
1.2 Relation between the Parties
1.3 Law Governing the Contract
1.4 Language
1.5 Headings
1.6 Notices
1.7 Location
1.8 Authority of Member in Charge
1.9 Authorized Representatives
1.10 Taxes and Duties
2. Commencement, Completion, Modification and Termination of Contract
2.1 Effectiveness of Contract
2.2 Termination of Contract for Failure to Become Effective
2.3 Commencement of Services
2.4 Expiration of Contract
2.5 Entire Agreement
2.6 Modification
2.7 Force Majeure
2.7.1 Definition
2.7.2 No Breach of Contract
2.7.3 Measures to be Taken
2.7.4 Extension of Time
2.7.5 Payments
2.7.6 Consultation
2.8 Suspension
2.9 Termination
2.9.1 By the Client
2.9.2 By the Consultants
2.9.3 Cessation of Rights and Obligations
2.9.4 Cessation of Services
2.9.5 Payment upon Termination
2.9.6 Disputes about Events of Termination
3. Obligations of the Consultants
3.1 General
3.1.1 Standard of Performance
3.1.2 Law Governing Services
3.2 Conflict of Interests
3.2.1 Consultants not to Benefit from Commissions, discounts etc.
3.2.2 Consultants and Affiliates not to be otherwise interested in

Project
3.2.3 Prohibition of Conflicting Activities
3.3 Confidentiality
3.4 Liability of the Consultants
3.5 Insurance to be taken out by the Consultants
3.6 Consultants’ Actions requiring Client’s prior Approval
3.7 Reporting Obligations
3.8 Documents prepared by the Consultants to be the Property of the Client
4. Consultants ‘Personnel
4.1 General
4.2 Description of Personnel
4.3 Approval of Personnel
4.4 Removal and/or Replacement of Personnel
4.5 Resident Project Manager
5. Obligations of the Client
4.1 Assistance and Exemptions
4.2 Access to Land
4.3 Change in the Applicable Law
4.4 Services, Facilities and Property of the Client
4.5 Payment
6. Payment to the Consultants
6.1 Cost Estimates; Ceiling Amount
6.2 Currency of Payment
6.3 Mode of Billing and Payment
7. Responsibility for accuracy of the project document
7.1 General
7.2 Retention money
7.3 Penalty
7.4 Action for deficiency in services
8 SETTLEMENT OF DISPUTES
8.1 Amicable Settlement
8.2 Dispute Settlement
III. SPECIAL CONDITIONS OF CONTRACT
IV. APPENDICES
Appendix A: Terms of reference containing, inter-alia, the Description of the Services
and Reporting Requirements.
Appendix B: Consultants’ Sub Consultants, Key Personnel and Sub Professional

Personnel, Task assignment, work programme, manning schedule,
qualification requirements of key personnel, schedule for submission of
various report.
Appendix D: Duties of the Client

Appendix E: Cost Estimate
Appendix F: Minutes of Financial/ Contract Negotiations with the Consultant
Appendix G: Copy of letter of invitation
Appendix H: Copy of letter of acceptance
Appendix I(1): Format for Bank Guarantee for Performance Security for individual
work
Appendix I(2): Format for Bank Guarantee for Performance Security for a number of
works
Appendix J : Minutes of the Pre-bid meeting

DRAFT CONTRACT FOR CONSULTANT’S SERVICEINDIACONTRACT FOR

CONSULTANTS’ SERVICES
Consultancy Services for carrying out Feasibility Study, Detailed Project

Report and providing Pre-Construction Services in respect of upgradation
of following stretches in the State of Jammu & Kashmir on modified EPC
mode
This CONTRACT (hereinafter called the “Contract”) is made on the ----------day of the month of -----
----------2016 , between, on the one hand, CE (P) Sampark (BRO), (hereinafter called the
“Client”) and, on the other hand, M/s ------------------------------------------ in JV with -------------------------- and in
Association with …………………………………………….(hereinafter called the
“Consultants”).
WHEREAS
(A) the Client has requested the Consultants to provide certain consulting services as
defined in the General Conditions attached to this Contract (hereinafter called the
“Services”);
(B) the Consultants, having represented to the Client that they have the required
professional skills, personnel and technical resources, have agreed to provide the
Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1 The following documents attached hereto shall be deemed to form an integral

part of this Contract:
(a) The General Conditions of Contract (hereinafter called “GC”);
(b) The Special Conditions of contract (hereinafter called “SC”);
(c) The following Appendices:
Appendix A: Terms of reference containing, inter-alia, the Description of the

Services and Reporting Requirements
Appendix B: Consultants’ Sub Consultants, Key Personnel and Sub Professional
Personnel, Task assignment, work programme, manning schedule,
qualification requirements of key personnel, schedule for submission of
various report.
Appendix D: Duties of the Client
Appendix E: Schedule ‘A’
Appendix F: Minutes of Financial/ Contract consultation with the Consultant

Appendix G: Copy of letter of invitation

Appendix H: Copy of letter of acceptance
Appendix J: Copy of Bank Guarantee for Performance Security
2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in
the Contract; in particular:
(a) The Consultants shall carry out the Services in accordance with the provisions of
the Contract; and
(b) Client shall make payments to the Consultants in accordance with the provisions
of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
FOR AND ON BEHALF OF Witness

(CE (P) Sampark (BRO))
1 Signature
Name
Address
By
Authorized Representative 2. Signature
Name
Address
FOR AND ON BEHALF OF Witness
(Consultant) 1. Signature
Name
Address
By
Authorized Representative
2. Signature Name Address

GENERAL CONDITIONS OF CONTRACT

1. GENERAL PROVISIONS
1.1 Definitions
Unless the context otherwise requires, the following terms whenever used
in this Contract have the following meanings:
(a) “Applicable Law means the law and any other instruments having the force of
law in the India and in force from time to time.
(b) “Contract” means the Contract signed by the Parties, to which these General
Conditions of Contract are attached, together with all the documents listed in
Clause 1 of such signed Contract;
(c) “Effective Date” means the date on which this Contract comes into force and
effect pursuant to Clause GC 2.1;
(d) “GC” means these General Conditions of Contract;
(e) “Government” means the Government of India;
(f) “Currency” means INR;
(g) “Member”, in case the Consultants consist of a joint venture or consortium of

more than one entity means any of these entities, and “Members” means all of
these entities;
(h) “Personnel” means local persons hired by the Consultants or by any Sub
Consultant as employees and assigned to the performance of the Services or any
part thereof;
(i) “Party” means the Client or the Consultants, as the case may be, and Parties
means both of them;
(j) “Services” means the work to be performed by the Consultants pursuant to this
Contract for the purposes of the Project, as described in Appendix A hereto;
(k) “SC” means the Special Conditions of Contract by which these General
Conditions of Contract may be amended or supplemented;
(l) “Sub Consultant” means any entity to which the Consultants subcontract any part
of the Services in accordance with the provisions of Clause GC 3.7; and
(m) “Third Party” means any person or entity other than the Government, the
Client, the Consultants or a Sub Consultant.
1.2 Relation between the Parties
Nothing contained herein shall be construed as establishing a relation of master and
servant or of agent and principal as between the Client and the Consultants. The
Consultants, subject to this Contract, have complete charge of Personnel performing the
Services and shall be fully responsible for the Services performed by them or on their
behalf hereunder.
1.3 Governing Law and Jurisdiction

This Contract, its meaning and interpretation, and the relation between the Parties
shall be governed by the Applicable Laws of India and the Courts at Delhi shall have
exclusive jurisdiction over matters arising out of or relating to this Agreement.
1.4 Language
This Contract has been executed in the language specified in the SC, which shall be
the binding and controlling language for all matters relating to the meaning or
interpretation of this Contract.
1.5 Table of Contents and Headings

The table of contents, headings or sub-headings in this agreement is for convenience for
reference only and shall not be used in, and shall not limit, alter or affect the
construction and interpretation of this Contract.
1.6 Notices
1.6.1 Any notice, request or consent required or permitted to be given or made pursuant to this
Contract shall be in writing. Any such notice, request or consent shall be deemed to have been
given or made when delivered in person to an authorized representative of the Party to whom
the communication is addressed, or when sent by registered mail, facsimile or e-mail to such
Party at the address specified in the SC.
1.6.2 Notice will be deemed to be effective as specified in the SC.

1.6.3 A party may change its address for notice hereunder by giving the other Party notice of
such change pursuant to the provisions listed in the SC with respect to Clause GC 1.6.2.
1.7 Location
The Services shall be performed at such locations as are specified in Letter of
Acceptance (Appendix-I) hereto and, where the location of a particular task is not so
specified, at such locations, whether in India or elsewhere, as the Client may approve.
1.8 Authority of Member in Charge

In case the Consultants consist of a joint venture of more than one entity, with or
without an Associate the Members hereby authorize the entity specified in the SC to act
on their behalf in exercising all the Consultants’ rights and obligations towards the
Client under this Contract, including without limitation the receiving of instructions and
payments from the Client.
1.9 Authorized Representatives

Any action required or permitted to be taken, and any document required or permitted
to be executed, under this Contract by the Client or the Consultants may be taken or
executed by the officials specified in the SC.
1.10 Taxes and Duties
Unless otherwise specified in the SC, the Consultants shall pay all such taxes, duties, fees
and other impositions as may be levied under the Applicable Law.
2. COMMENCEMENT, COMPLETION, MODIFICATION AND
TERMINATION OF CONTRACT
2.1 Effectiveness of Contract
This Contract shall come into force and effect on the date of the Client’s notice to the
Consultants instructing the Consultants to begin carrying out the Services. This notice
shall confirm that the effectiveness conditions, if any, listed in the SC have been met.
2.2 Termination of Contract for Failure to Become Effective

If this Contract has not become effective within such time period after the date of the
Contract signed by the Parties as shall be specified in the SC, either Party may, by not
less than four (4) weeks’ written notice to the other Party, declare this Contract to be null
and void, and in the event of such a declaration by either Party, neither Party shall have
any claim against the other Party with respect hereto.
2.3 Commencement of Services
The Consultants shall begin carrying out the Services at the end of such time period after
the Effective Date as shall be specified in the SC.
2.4 Expiration of Contract
Unless terminated earlier pursuant to Clause GC 2.9 hereof, this Contract shall expire
when services have been completed and all payments have been made at the end of such
time period after the Effective Date as shall be specified in the SC.
2.5 Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the Parties.
No agent or representative of either Party has authority to make, and the Parties shall not
be bound by or be liable for, any statement, representation, promise or agreement not set
forth herein.
2.6 Modification
Modification of the terms and conditions of this Contract, including any modification of
the scope of the Services, may only be made by written agreement between the Parties.
Pursuant to Clause GC 7.2 hereof, however, each party shall give due consideration to
any proposals for modification made by the other Party.
2.7 Force Majeure

2.7.1 Definition
(a) For the purposes of this Contract, “Force Majeure” means an event which is
beyond the reasonable control of a Party, and which makes a Party’s
performance of its obligations hereunder impossible or so impractical as
reasonably to be considered impossible in the circumstances, and includes, but
is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm,
flood or other adverse weather conditions, strikes, lockouts or other industrial
action (except where such strikes, lockouts or other industrial action are within
the power of the Party invoking Force Majeure to prevent), confiscation or any
other action by government agencies.
(b) Force Majeure shall not include (i) any event which is caused by the negligence
or intentional action of a Party or such Party’s Sub Consultants or agents or
employees, nor (ii) any event which a diligent Party could reasonably have been
expected to both (A) take into account at the time of the conclusion of this
Contract and (B) avoid or overcome in the carrying out of its obligations here
under
(c) Force Majuere shall not include insufficiency of funds or failure to make any
payment required hereunder.
2.7.2 No Breach of Contract
The failure of a Party to fulfill any of its obligations hereunder shall not be considered to
be a breach of, or default under, this Contract insofar as such inability arises from an
event of Force Majeure, provided that the Party affected by such an event has taken all
reasonable precautions, due care and reasonable alternative measures, all with the
objective of carrying out the terms and conditions of this Contract.
2.7.3 Measures to be Taken
(a) A party affected by an event of Force Majeure shall take all reasonable measures to
remove such Party’s inability to fulfill its obligations hereunder with a minimum of
delay.
(b) A party affected by an event of Force Majeure shall notify the other Party of such event
as soon as possible, and in any event not later than fourteen (14) days following the
occurrence of such event, providing evidence of the nature and cause of such event, and
shall similarly give notice of the restoration of normal conditions as soon as possible.
(c) The Parties shall take all reasonable measures to minimize the consequences of any
event of Force Majeure.
2.7.4 Extension of Time

Any period within which a Party shall, pursuant to this Contract, complete any action or
task, shall be extended for a period equal to the time during which such Party was unable
to perform such action as a result of Force Majeure.
2.7.5 Payments
During the period of their inability to perform the Services as a result of an event of
Force Majeure, the Consultants shall be entitled to be reimbursed for additional costs
reasonably and necessarily incurred by them during such period for the purposes of the
Services and in reactivating the Services after the end of such period.
2.7.6 Consultation
Not later than thirty (30) days after the Consultants, as the result of an event of Force
Majeure, have become unable to perform a material portion of the Services, the Parties
shall consult with each other with a view to agreeing on appropriate measures to be
taken in the circumstances.
2.8 Suspension
The Client may, by written notice of suspension to the Consultants, suspend all
payments to the Consultants hereunder if the Consultants fail to perform any of their
obligations under this Contract, including the carrying out of the Services, provided that
such notice of suspension (i) shall specify the nature of the failure, and (ii) shall request
the Consultants to remedy such failure within a period not exceeding thirty (30) days
after receipt by the Consultants of such notice of suspension.
2.9 Termination
2.9.1 By the Client
The Client may, by not less than thirty (30) days’ written notice of termination to the
Consultants (except in the event listed in paragraph (f) below, for which there shall be a
written notice of not less than sixty (60) days), such notice to be given after the
occurrence of any of the events specified in paragraphs (a) through (f) of this
Clause2.9.1, terminate this Contract:
(a) if the Consultants fail to remedy a failure in the performance of their obligations
hereunder, as specified in a notice of suspension pursuant to Clause 2.8
hereinabove, within thirty (30) days of receipt of such notice of suspension or
within such further period as the Client may have subsequently approved in
writing;
(b) if the Consultants become (or, if the Consultants consist of more than one entity,
if any of their Members becomes) insolvent or bankrupt or enter into any
agreements with their creditors for relief of debt or take advantage of any law for
the benefit of debtors or go into liquidation or receivership whether compulsory
or voluntary;
(c) if the Consultants submit to the Client a statement which has a material effect on
the rights, obligations or interests of the Client and which the Consultants know to
be false;
(d) if, as the result of Force Majeure, the Consultants are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or
(e) if the Client, in its sole discretion and for any reason whatsoever, decides to
terminate this Contract.
2.9.2 By the Consultants
The Consultants may, by not less than thirty (30) day’s written notice to the Client, such
notice to be given after the occurrence of any of the events specified in paragraphs
(a) through (d) of this Clause 2.9.2, terminate this Contract:
(a) if the Client fails to pay any money due to the Consultants pursuant to this Contract and
not subject to dispute pursuant to Clause 8 hereof within forty-five(45) days after
receiving written notice from the Consultants that such payment is overdue;
(b) if the Client is in material breach of its obligations pursuant to this Contract and has not
remedied the same within forty-five (45) days (or such longer period as the Consultants
may have subsequently approved in writing) following the receipt by the Client of the
Consultants’ notice specifying such breach;
(c) if, as the result of Force Majeure, the Consultant are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or
2.9.3 Cessation of Rights and Obligations
Upon termination of this Contract pursuant to Clauses 2.2 or 2.9 hereof, or upon
expiration of this Contract pursuant to Clause 2.4 hereof, all rights and obligations of
the Parties hereunder shall cease, except (i) such rights and obligations as may have
accrued on the date of termination or expiration, (ii) the obligation of confidentiality set
forth in Clause 3.3 hereof, (iii) the Consultant’s obligation to permit inspection, copying
and auditing of their accounts and records set forth in Clause 3.6 (ii) hereof, and (iv)
any right which a Party may have under the Applicable Law.
2.9.4 Cessation of Services
Upon termination of this Contract by notice of either Party to the other pursuant to
Clauses 2.9.1 or 2.9.2 hereof, the Consultants shall, immediately upon dispatch or receipt
of such notice, take all necessary steps to bring the Services to a close in a prompt and
orderly manner and shall make every reasonable effort to keep expenditures for this
purpose to a minimum. With respect to documents prepared by the Consultants and
equipment and materials furnished by the Client, the Consultants shall proceed as
provided, respectively, by Clauses 3.9 or 3.10 hereof.
2.9.5 Payment upon Termination

Upon termination of this Contract pursuant to Clauses 2.9.1 or 2.9.2 hereof, the Client
shall make the following payments to the Consultants (after offsetting against these
payments any amount that may be due from the Consultant to the Client):
2.10 remuneration pursuant to Clause 6 hereof for Services satisfactorily performed
prior to the effective date of termination.
2.9.6 Disputes about Events of Termination

If either Party disputes whether an event specified in paragraphs (a) through (d) of
Clause 2.9.1 or in Clause 2.9.2 hereof has occurred, such Party may, within forty-five
(45) days after receipt of notice of termination from the other Party, refer the matter to
HQ DGBR pursuant to Clause 9.1 hereof, and this Contract shall not be terminated on
account of such event except in accordance with the terms of any resulting decision of
HQ DGBR.
3. OBLIGATIONS OF THE CONSULTANTS

3.1 General
3.1.1 Standard of Performance
The Consultants shall perform the Services and carry out their obligations here under
with all due diligence, efficiency and economy, in accordance with generally accepted
professional techniques and practices, and shall observe sound management practices,
and employ appropriate advanced technology and safe and effective equipment,
machinery, materials and methods. The Consultants shall always act, in respect of any
matter relating to this Contract or to the Services, as faithful advisers to the Client, and
shall at all times support and safeguard the Client's legitimate interests in any dealings
with Sub-Consultants or Third Parties.
3.1.2 Law Governing Services
The Consultants shall perform the Services in accordance with the Applicable Law and
shall take all practicable steps to ensure that any Sub Consultants, as well as the
Personnel and agents of the Consultants and any Sub Consultants, comply with the
Applicable Law. The Client shall advise the Consultants in writing of relevant local
customs and the Consultants shall, after such notifications, respect such customs.
3.2 Conflict of Interests

3.2.1 Consultants not to Benefit from Commissions, Discounts, etc.
The remuneration of the Consultants pursuant to Clause 6 hereof shall constitute the
Consultants' sole remuneration in connection with this Contract or the Services and the
Consultants shall not accept for their own benefit any trade commission, discount or
similar payment in connection with activities pursuant to this Contract or to the
Services or in the Discharge of their obligations hereunder, and the Consultants shall
use their best efforts to ensure that any Sub Consultants, as well as the Personnel and
agents of either of them, similarly shall not receive any such additional remuneration.
3.2.2 Consultants and Affiliates not to be otherwise interested in Project
The Consultants agree that, during the term of this Contract and after its termination, the
Consultants and any entity affiliated with the Consultants, as well as any Sub Consultant
and any entity affiliated with such Sub Consultant, shall be disqualified from providing
goods, works or services (other than the Services and any continuation thereof) for any
project resulting from or closely related to the Services.
3.2.3 Prohibition of Conflicting Activities

Neither the Consultants nor their Sub Consultants nor the Personnel of either of them
shall engage, either directly or indirectly, in any of the following activities:
(a) during the term of this Contract, any business or professional activities in the
Government's country which would conflict with the activities assigned to them under
this Contract; or
(b) after the termination of this Contract, such other activities as may be specified in the
SC.
3.3 Confidentiality
The Consultants, their Sub Consultants and the Personnel of either of them shall not,
either during the term or within two (2) years after the expiration of this Contract,
disclose any proprietary or confidential information relation to the Project, the Services,
this Contract or the Client's business or operations without the prior written consent of
the Client.
3.4 Liability of the Consultants

Subject to additional provisions, if any, set forth in the SC, the Consultants' liability
under this Contract shall be as provided by the Applicable Law.
3.5 Insurance to be taken out by the Consultants
The Consultants (i) shall take out and maintain, and shall cause any Sub Consultants to
take out and maintain, at their (or the Sub Consultants', as the case may be) own cost
but on terms and conditions approved by the Client, insurance against the risks, and for
the coverage, as shall be specified in the Special Conditions (SC), and (ii) at the Client's
request, shall provide evidence to the Client showing that such insurance has been taken
out and maintained and that the current premiums therefore have been paid.
3.6 Consultants' Actions requiring Client's prior Approval
The Consultants shall obtain the Client's prior approval in writing before taking any of
the following actions:
(a) Appointing such members of the Personnel as are listed in Appendix B;
(b) Entering into a subcontract for the performance of any part of the Services, it being
understood (i)that the selection of the Sub-Consultant and the terms and conditions
of the subcontract shall have been approved in writing by the Client prior to the
execution of the subcontract, and (ii) that the Consultants shall remain fully liable for
the performance of the Services by the Sub-Consultant and its Personnel pursuant to
this Contract;
(c) Any other action that may be specified in the SC.
3.7 Reporting Obligations
The Consultants shall submit to the Client the reports and documents specified in
Enclosure III of TOR hereto, in the form, in the numbers and within the time periods
set forthin the said Appendix.
3.8 Documents prepared by the Consultants to be the Property of the Client
All plans, drawings, specifications, designs, reports and other documents prepared by the
Consultants in performing the Services shall become and remain the property of the
Client, and the Consultants shall, not later than upon termination or expiration of this
Contract, deliver all such documents to the Client, together with a detailed inventory
thereof. The Consultants may retain a copy of such documents. Restrictions about the
future use of these documents shall be as specified in the SC.
4. CONSULTANTS' PERSONNEL
4.1 General
The Consultants shall employ and provide such qualified and experienced Personnel as are
required to carry out the Services.-
4.2 Description of Personnel
(a) The titles, agreed job descriptions, minimum qualification and estimated periods of
engagement in the carrying out of the Services of each of the Consultants' Key
Professional / Sub Professional Personnel are described in Appendix B.
(b) If required to comply with the provisions of Clause 3.1.1 of this Contract, adjustments
with respect to the estimated periods of engagement of Key Professional / Sub
Professional Personnel set forth in Appendix B may be made by the Consultants by
written notice to the Client, provided
(i) that such adjustments shall not alter the originally estimated period of
engagement of any individual by more than 10% or one week, whichever is
larger, and
(ii) that the aggregate of such adjustments shall not cause payments under this
Contract to exceed the ceilings set forth in Clause 6.1 (b) of this Contract. Any
other such adjustments shall only be made with the Client's written approval.
(c) If additional work is required beyond the scope of the Services specified in Appendix
A, the estimated periods of engagement of Key Personnel set forth in Appendix B may
be increased by agreement in writing between the Client and the Consultants.
4.3 Approval of Personnel

The Key Personnel and Sub Consultants listed by title as well as by name in Appendix
B are hereby approved by the Client. In respect of other Key Personnel which the
Consultants propose to use in the carrying out of the Services, the Consultants shall
submit to the Client for review and approval a copy of their biographical data. If the
Client does not object in writing (stating the reasons for the objection) within twenty-
one (21) calendar days from the date of receipt of such biographical data, such Key
Personnel shall be deemed to have been approved by the Client.
4.4 Minimum fare wages payable to labourers
(a) The Consultant shall pay wages not less than the fair wage fixed from time to
time by the State Govt. or minimum wages fixed under the Minimum Wages Act by
Central Govt. whichever is higher. He shall have no claim whatsoever, if on account of
any local regulations or otherwise he is required to pay wages in excess of the wages so
fixed.
(b) The Consultant shall observe the Laws/Rules Regulations of Govt. of Jammu &
Kashmir State regarding the employment of labour, mode of payment of wages and
cognate matters relating to the local conditions.
c) In case local labourers are not available, the Consultant may have to obtain
written permit from appropriate authority of Govt of Jammu & Kashmir State to import
labour from outside the State.
(d) The Consultant shall ensure compliance to all the labour wages laws and benefit
rules for the labour employed by him.
(e) The Consultant shall maintain muster roll of labourer engaged in the work along
with wages being paid to the labourer (trade wise). The muster roll shall be available at
the site for inspection by Engineer-in-charge or any authorized Govt officials.
4.4.1 Contract Labour (R&A) Act 1970
The Consultant shall get himself registered with Astt Labour Commissioner of relevant place as
required under contract labour (Regulation and Abolition) Act, 1970. If he does not fall within
the pureiew of said act, he shall be obtain a no objection certificate from concerned ALC to
above effect. A copy of the certificate of Registration or the no objection certificate (as the case
may be) shall be submitted by him to the Accepting Officer within 15 days of the award of the
work. In event of his non-compliance, the contractor shall be liable for punitive action under CL
(R&A) Act 1970.
4.5 Removal and/or Replacement of Personnel
Removal and/or replacement of Personnel shall be regulated as under:
4.5.1 In case notice to commence services pursuant to Clause 2.1 of this Contract is not
ordered by Client within 120 days of negotiations the key personnel can excuse
themselves on valid grounds, e.g., selection on some other assignment, health problem
developed after contract negotiation, etc. In such a case no penalty shall be levied on
the Firm or on the person concerned. The firm shall however be asked to give a
replacement by an equal or better scoring person, whenever mobilization is ordered.
4.5.2 In case notice to commence services is given within 120 days of negotiations there
placement shall be as below:
a. Replacement up to 33%: Replacement shall be by an equal or better scoring person.
Reduction in remunerations for the balance period shall be @ 5% of the monthly rate.
b. Replacement of more than 33% and up to 50%: Replacement shall be by an equal or
better scoring person. Reduction in remunerations for the balance period shall be @
10% of the monthly rate.
c. Replacement beyond 50% and upto 66%. Replacement shall be by an equal or better
scoring person. Reduction in remunerations for the balance period shall be @ 15% of
the monthly rate.
d. Replacement beyond 66 %shall normally not be considered. However in exceptional
circumstances, where it becomes absolutely essential the remunerations of the
substitute shall be reduced by 50 % of the original person replaced. Replacement shall
be by an equal or better scoring person, The Department may initiate action for
termination/debarment of such Consultant for future projects of BRO/ MORTH for a
period of 6 months to 24 months depending upon the severity of case.
4.5.3 Replacement after original contract period is over:
There shall be no limit on the replacements and no reduction in remunerations shall be
made. The replacement shall however be of equal or better score.
4.5.4 If the Employer (i) finds that any of the Personnel has committed serious misconduct
or has been charged with having committed a criminal action or (ii) has reasonable
ground to be dissatisfied with the performance of any of the Personnel, then the
Consultant shall, at the Employer’s written request specifying the grounds therefore,
forthwith provide are placement with qualifications and experience acceptable to him.
4.5.5 If the team leader or any other key personnel/ specialist considered pivotal to the
project is replaced, the substitute may be interviewed by CE (P) Sampark (BRO) to
assess their merit and suitability.
4.5.6 If any member of the approved team of a Consultant engaged by CE (P) Sampark
(BRO) leaves that Consultant before completion of the job, he shall be barred for a
period of 6 months to 24 months from being engaged as a team member of any other
Consultant working (or to be appointed) for any other BRO / MORT&H projects.
4.5.7 The CV should be signed by personnel and the consulting firm in every page. If the CV
is found incorrect at later date, the personnel accepted would be removed from the
assignment and debarred from further CE (P) Sampark (BRO) / MORT&H works for
an appropriate period to be decided by CE (P) Sampark (BRO) and the new personnel
in place of removed personnel would be provided. 15% reduction in the salary will be
imposed as penalty for submitting the incorrect information. This penalty will be
imposed only once. If the same consulting firm submits incorrect information again
second time, necessary action will be taken by CE (P) Sampark (BRO) to black list the
firm.
4.6 Resident Project Manager
If required by the SC, the Consultants shall ensure that at all times during the
Consultants' performance of the Services in the Government's country a resident project
manager, acceptable to the Client, shall take charge of the performance of such
Services.
5. OBLIGATION OF THE CLIENT
5.1 Assistance and Exemptions
Unless otherwise specified in the SC, the Client shall use its best efforts to ensure that
the Government shall:
(a) provide the Consultants, Sub Consultants and Personnel with work permits and such
other documents as shall be necessary to enable the Consultants, Sub Consultants or
Personnel to perform the Services;
(b) assist for the Personnel and, if appropriate, their eligible dependents to be provided
promptly with all supporting papers for necessary entry and exit visas, residence
permits, exchange permits and any other documents required for their stay in India;
(c) facilitate prompt clearance through customs of any property required for the services;
(d) issue to officials, agents and representatives of the Government all such instructions as
may be necessary or appropriate for the prompt and effective implementation of the
Services;
5.2 Access to Land
The Client warrants that the Consultants shall have, free of charge, unimpeded access to
all land in the Government’s country in respect of which access is required for the
performance of the Services. The Consultant will be responsible for any damage to
such land or any property thereon resulting from such access and will indemnify the
Client and each of the Personnel in respect of liability for any such damage, to the
satisfaction of Client or third party as the case may be.
5.3 Change in the Applicable Law
If, after the date of this Contract, there is any change in the Applicable Law with
respect to taxes and duties which increases or decreases the cost or reimbursable
expenses incurred by the Consultants in performing the Services, then the remuneration
and reimbursable expenses otherwise payable to the Consultants under this Contract
shall be increased or decreased accordingly by agreement between the Parties hereto,
and corresponding adjustments shall be made to the ceiling amounts specified in Clause
6.1(b),
5.4 Payment
In consideration of the Services performed by the Consultants under this Contract, the
Client shall make to the Consultants such payments and in such manner as is provided by
Clause 6 of this Contract.
6. PAYMENT TO THE CONSULTANTS
6.1 Cost Estimates ;
(a) Ceiling Amount : An abstract of the cost of the Services payable in local currency
(Indian Rupees) is set forth in Appendix E (Schedule ‘A’).
(b) Except as may be otherwise agreed under Clause 2.6, the payments under this Contract
shall not exceed the ceiling specified in the SC on conclusion of contract. The
Consultants shall notify the Client as soon as cumulative charges incurred for the
Services have reached 80% of the ceiling.
6.2 Currency of Payment
(a) The payment shall be made in Indian Rupees.
6.3 Foreign Exchange/Import License

No foreign exchange and / or import license will be arranged by the Department in
connection with the work under this contract.
6.4 Mode of Billing and Payment

Billing and payments in respect of the Services shall be made as follows:-
(a) Payment Schedule
The Consultant will be paid stage-wise as a percentage of the contract value as per the
schedule given below:
Payment as % of
S. No. Item Contract Value
On approval of Quality Assurance Plan 5%
1 and Inception Report
On approval of Draft Feasibility Study 20 %
2 Report including Option Study Report
On approval of Final Feasibility Study 10 %
3 Report
On approval of Technical Schedules 10 %
4 for PPP/EPC projects
5 On submission of Draft DPR 15 %
6 On approval of DPR 10 %
On completion of Project Clearances (20
7 %)
(i)Completion of 3a, 3A and 3D&3G 10 %
(ii)Forest clearance and environmental 5%
Clearance
(iii)Utility Shifting 5%
On Appointed Date of civil contract of All 10%
8
Packages*
Total 100%
Note: Consultants have to provide a certificate that all key personnel as envisaged in the
Contract Agreement has been actually deployed in the project. They have to submit this
certificate at the time of submission of bills to CE (P) Sampark (BRO) from time to time.
Further approval of the various stages of the services rendered by the Consultant is mandatory
to release the payment for that stage of the payment schedule.
* Since, the contract is for a combination of stretches mentioned at S. No.01 to 07,
the computation to the above could be computed pro rata length wise based on the
completion of Mile Stone for various stretches
b) No payment shall become eligible for the next stage till the Consultant completes to the
satisfaction of the client the work pertaining to the preceding stage. The payment for the
work of sub-soil investigation (Boring) will be as per plan approved by the client and
will be paid as per actual at the rates quoted by the Consultants. The payment for the
quantity given by the client for boring will be deemed to be approximate for guidance
only. Any adjustment in the payment to the Consultants will be made in the final
payment only for actual quantities.
c) The Client shall cause the payment of the Consultants in Para 6.4 (b) above as given in
schedule of payment within thirty (30) days after the receipt by the Client of bills.
Interests at the rate specified in the SC shall become payable as from the above due date
on any amount due by, but not paid on, such due date.
d) The final payment under this Clause shall be made only after the final report and a final
statement, identified as such, shall have been submitted by the Consultants and
approved as satisfactory by the Client. The Services shall be deemed completed and
finally accepted by the Client and the final report and final statement shall be deemed
approved by the Client as satisfactory one hundred and eighty (180) calendar days after
receipt of the final report and final statement by the Client unless the Client, within
ninety(90) day period, gives Consultants specifying in written notice to the detailed
deficiencies in the Services, the final report or final statement. The Consultants shall
thereupon promptly make any necessary corrections, and upon completion of such
corrections, the foregoing process shall be repeated. Any amount which the Client as
paid or caused to be paid in accordance with this Clause in excess of the amounts
actually payable in accordance with the provisions of this Contract shall be reimbursed
by the Consultants to the Client within thirty (30) days after receipt by the Consultants
of notice thereof. Any such claim by the Client for reimbursement must be made within
twelve (12) calendar months after receipt by the Client of a final report and a final
statement approved by the Client in accordance with the above.
e) All payments under this Contract shall be made to the account of the Consultants
specified in the SC.
7. Responsibility for Accuracy of Project Documents
7.1 General
7.1.1 The Consultant shall be responsible for accuracy of the data collected, by him directly
or procured from other agencies/authorities, the designs, drawings, estimates and all
other details prepared by him as part of these services. He shall indemnify the CE (P)
Sampark (BRO) against any inaccuracy in the work which might surface during
implementation of the project. The Consultant will also be responsible for correcting, at
his own cost and risk, the drawings including any re-survey / investigations and
correcting layout etc. if required during the execution of the Services.

The Consultant shall be fully responsible for the accuracy of design and drawings of the
bridges and structures. All the designs and drawings for bridges and structures including
all their components shall be proof checked by IIT’s/NIT’s after completion of the
designs. All drawings for bridges and structures shall be duly signed by the (a)
Designer, (b) Senior Checking Engineer, and (c) Senior Bridge / Structure Expert. The
designs and drawings not signed by the three persons mentioned above shall not be
accepted. The Consultant shall indemnify the Client against any inaccuracy / deficiency
in the designs and drawings of the bridges and structures noticed during the construction
and even thereafter and the Client shall bear no responsibility for the accuracy of the
designs and drawings submitted by the Consultants.
7.1.3 The survey control points established by the Consultant shall be protected
by the Consultants till the completion of the Consultancy Services.
7.2. Retention Money
An amount equivalent to 5% of the contract value shall be retained at the end of the contract
for accuracy of design and quantities submitted and the same will be released after the
completion of civil contract works or after 3 years from completion of consultancy services,
whichever is earlier. The retention money will however be released by the Client on
substitution by Bank Guarantee of the same amount valid up to the period as above.
7.3. Penalty
7.3.1. Penalty for Error/Variation
i) If variation in any of the main quantities of work like earth work including sub
grade, GSB, WMM, Bituminous works (BM/DBM/AC/BC),drains, total concrete
quantities and reinforcing steel in bridge works or overall project cost, found during
execution is more than +/- 15%, the penalty equivalent to 5% of the contract value
shall be imposed. For this purpose retention money equivalent to 5% of the contract
value will be forfeited. This shall exclude any additional/deletion of items/works
ordered during the execution.
ii) For inaccuracies in survey/investigation/design work the penalties shall be imposed
as per details given in Table below:

Sl. Penalty (%age of

Item
No. contract value)
Topographic Surveys 0.5 to 1.0
a) The horizontal alignment does not match with ground
condition.
1 b) The cross sections do not match with existing ground.
c) The co-ordinates are defective as instruments of

desired accuracy not used.
Geotechnical Surveys 0.5 to 1.0
a) Incomplete surveys
2 b) Data not analysed properly
c) The substrata substantially different from the actual
strata found during construction.
Traffic data found to be varying by more than 25% on 0.2 to 0.5
3 resurvey at a later date, unless there are justifiable
reasons.
Axle load data found to be varying by more than 25% on 0.20 to 0.5
4 resurvey at a later date, unless there are justifiable
reasons.
Structural Designs found to be unsafe or grossly over 1.0 to 2.0
5 safe
7.3.2 Penalty for delay

In case of delay in completion of services, a penalty equal to 0.05% of the contract
price per day subject to a maximum 10% of the contract value will be imposed and
shall be recovered from payments due/performance security. However in case of
delay due to reasons beyond the control of the Consultant, suitable extension of time
will be granted.
7.3.3 Total amount of recovery from all penalties shall be limited to20% of the Consultancy
Fee.
7.4 ACTION FOR DEFICIENCY IN SERVICES
7.4.1 Consultants liability towards the Client
Consultant shall be liable to indemnify the client for any direct loss or damage
accrued or likely to accrue due to deficiency in service rendered by him.
7.4.2 Warning / Debarring

In addition to the penalty as mentioned in para 7.3, warning may be issued to the erring
Consultants for minor deficiencies. In the case of major deficiencies in the Detailed
Project Report involving time and cost overrun and adverse effect on reputation of CE
(P) Sampark (BRO), other penal action including debarring for certain period may also
be initiated as Per policy of CE (P) Sampark (BRO).

8. Cancellation of Contract for Corrupt Acts
The CE (P) Sampark (BRO), whose decision shall be final and binding, shall, without
prejudice to any other right or remedy which shall have accrued or shall accrue thereafter
to Government, cancel the contract in any of the following cases and the Consultant shall
be subject to payment of any loss or damage resulting from any such cancellation to the
like extent as is provided in the case of cancellation for default :
If the Consultant shall :-
a) Offer or give or agree to give to any person in Government service any gift or
consideration of any kind as an inducement or reward for doing or forebearing to do or
for having done or forborne to do any act in relation to the obtaining or execution of this
or any other Contract for Government service, or
b) enter into a Contract with Government in connection with which commission has
been paid or agreed to be paid by him or to his knowledge, unless the particulars of any
such commission and the terms of payments thereof have previously been disclosed in
writing to the CE (P) Sampark (BRO), or
c) obtaining a contract with Government as a result of ring tendering or other

nonbonafide methods of competitive tendering without first disclosing the fact in writing
to the CE (P) Sampark (BRO).
9. SETTLEMENT OF DISPUTES
9.1 Amicable Settlement
The Parties shall use their best efforts to settle amicably all disputes arising out of or in
connection with this Contract or the interpretation thereof.
9.2 Dispute Settlement
Any dispute between the Parties as to matters arising pursuant to this Contract which
cannot be settled amicably within thirty (30) days after receipt by one Party of the other
Party’s request for such amicable settlement may be submitted by either Party for
settlement in accordance with the provisions specified in the SC.
10. Change of Scope

The change of Scope on account of variation of total length 4 laned length of project
Highway from the indicative length as given at Annex-1 of Letter of Invitation of the RFP
shall be dealt as follows
i) During the course of consultancy services in case it is considered necessary to
increase/decrease the scope of services (of total length or 4 lane length as compared
to indicative Length as given in the RFP) by the client the same shall be notified by
Change of scope notice. Similarly, if the Consultant determines that change of scope
is needed, he shall inform of the same to the Client. The Client will examine and
shall either reject the proposal or issue change of scope notice.
ii) The Consultancy fee shall be revised on account of change of scope as below:
- In case the total length of 4 lane road is increased up to 10% of the length as indicated in
the RFP :No change in Consultancy Fees
- In case the total length of 4 lane road is increased by more than 10% of the length as
indicated in the RFP : The consultancy fee shall be increased by 0.25 times the average
quoted rate ( Rs per km ) for the increased length of 4 lane beyond 10%

iii) Length of Bypass / realignment shall not be treated as additional to the existing
length of the highway for the purpose of change / variation in length.
Increase/decrease in length on account of bypasses/realignment shall not be
considered as change of scope. However, the total length of the project highway
(including bypasses and realignment) along the finally approved alignment shall
be compared with the indicative length in the RFP for the purpose of variation.

SPECIAL CONDITIONS OF CONTRACT
Number Amendments of, and Supplements to, Clauses in the General Conditions
of GC
Clause
1.4 The language is: English
1.6.1 1.6.1 The addresses are:
For the Client : Chief Engineer, Project Sampark (BRO)

C/O 56 APO
Pin : 931712
Ph . 0191-2480030/2480445
Email : [email protected]
Attention : Commander 13 BRTF Commander 31 BRTF

C/O 56 APO C/O 56 APO
Pin : 930013 Pin : 930031
Ph. 0192-4252001 Ph. 0962-262205
Email: [email protected] Email: [email protected]
For the Consultant :

Attention : Name
Designation
Address
Tel : Fax : Email :
1.6.2 Notice will be deemed to be effective as follows:
(a) in the case of personal delivery or registered mail, on delivery;

(b) In the case of facsimiles, 24 hours following confirmed transmission.
(c) In case of E mail, 24 hours following confirmed transmission.
1.8 Entity to Act as Member in charge (In case of Joint Venture of Consultants) with or
without an Associate:
- ………………………..
1.9 The Authorized Representatives are:
For the Client : ( -- )

Chief Engineer ,Project Sampark (BRO)
For the Consultant: Name

Designation
1.10 The Consultants and the personnel shall pay the taxes, duties, fees, levies and other
impositions levied under the existing, amended or enacted laws (prevailing 7 days
before the last date of submission of bids) during life of this contract and the Client
shall perform such duties in regard to the deduction of such tax as may be lawfully
imposed.
2.1 The effectiveness conditions are the following:

a) The contract has been approved by DGBR.
b) The Consultant will furnish within 15 days of the issue of letter of acceptance, an
unconditional Bank Guarantee from a Nationalized Bank, IDBI or ICICI/ICICI
Bank/Foreign Bank/EXIM Bank / Any Scheduled Commercial Bank approved by RBI
having a net worth of not less than 500 crore as per latest Annual Report of the Bank. In
the case of a Foreign Bank (issued by a Branch in India) the net worth in respect of
Indian operations shall only be taken into account. In case of Foreign Bank, the BG
issued by Foreign Bank should be counter guaranteed by any Nationalized Bank in
India. In case of JV, the BG shall be furnished on behalf of the JV or lead partner of JV
for an amount equivalent to 10%of the total contract value to be received by him
towards Performance Security valid for a period of three years beyond the date of
completion of services.
2.2 The time period shall be “four months” or such other time period as the parties
may agree in writing.
2.3 The time period shall be “fifteen days” or such other time period as the Parties may
agree in writing.
2.4 The time period shall be 12 months or such other time period as the parties may
agree in writing.
3.5 The risks and the coverage shall be as follows:
(a) Third Party motor vehicle liability insurance as required under Motor Vehicles Act,
1988 in respect of motor vehicles operated in India by the Consultants or their
Personnel or any Sub Consultants or their Personnel for the period of consultancy.
(b) Third Party liability insurance with a minimum coverage, for Rs. 1.00 million for the
period of consultancy.
(c) (i) The Consultant shall provide to CE (P) Sampark (BRO) Professional Liability
Insurance (PLI) for a period of Five years beyond completion of Consultancy services
or as per Applicable Law, whichever is higher.
(ii) The Consultant will maintain at its expense PLI including coverage for errors and
omissions caused by Consultant’s negligence in the performance of its duties under this
agreement, (A) For the amount not exceeding total payments for Professional Fees and
Reimbursable Expenditures made or expected to be made to the Consultants hereunder
OR (B) the proceeds, the Consultants may be entitled to receive from any insurance
maintained by the Consultants to cover such a liability, whichever of (A) or (B) is
higher.
iii) The policy should be issued only from an Insurance Company operating in India.
iv) The policy must clearly indicate the limit of indemnity in terms of “Any One
Accident” (AOA) and “Aggregate limit on the policy” (AOP) and in no case should be
for an amount less than stated in the contract.
v) If the Consultant enters into an agreement with Roads Organisation, Project
Sampark in a joint venture or ‘in association’, the policy must be procured and provided
to Roads Organisation, Project Sampark by the joint venture/in association entity and
not by the individual partners of the joint venture/ association.

vi) The contract may include a provision thereby the Consultant does not cancel the
policy midterm without the consent of Roads Organisation, Project Sampark. The
insurance company may provide an undertaking in this regard.
(d) Employer’s liability and workers’ compensation insurance in respect of the
Personnel of the Consultants and of any Sub Consultant, in accordance with the
relevant provisions of the Applicable Law, as well as, with respect to such Personnel,
any such life, health, accident, travel or other insurance as may be appropriate; and all
insurances and policies should start from the date of commencement of services and
remain effective as per relevant requirements of contract agreement
3.9 The Consultants shall not use these documents for purposes unrelated to this Contract
without the prior written approval of the Client.
4.6 The person designated as Team Leader cum Senior Highway Engineer in Appendix B
shall serve in that capacity, as specified in Clause 4.6
6.1 (b) The ceiling amount in local currency is Rs……… (All inclusive) which shall be cost
estimate as quoted in Schedule ‘A’ by the Consultant (to be filled after conclusion of
contract)
6.3 (c) The interest rate is : @ 12% annum
9.2 Disputes shall be settled by arbitration in accordance with the following provisions:
9.2.1 Arbitration
All dispute or difference arising as aforementioned, other than those for which the
decision of the Accepting Officer or any other person in by the contract expressed to be
final and binding shall be referred to sole arbitration an Serving Engineer Officer to be
appointed by the Director General Border Roads, New Delhi on his absence, by the
Officer officiating as Director General Border Roads, whose decision will be final,
conclusive and binding ; after written notice by either partly of the contract to the other of
them.The Act applicable for the Arbitration proceedings shall be as decided by the DGBR.
In case of dispute with PSC and or PSU the same will be referred to Sole Arbitrator to be
appointed by Secretary, Bureau of Public Sector Enterprises (as in Para 9.2.2 below).
9.2.2 Appointment of Arbitrator in case of Contract Agreements to be executed between
BRO and Govt of India Undertakings/Enterprises
In the event of any dispute or difference between the parties hereto, such dispute of
difference shall be resolved amicably by mutual consultation or through the good offices
of empowered agencies of the Government. In the event of any such dispute or
differences relating to the interpretation and application of the provisions of contracts
where such resolution is not possible then the unresolved dispute or differences shall be
referred by either party to the Arbitration of one of the Arbitrators in the department of
Public Enterprises to be nominated by the Secretary to the Government of India In charge
of the Bureau of Public Enterprises, and in such case the Arbitration and Conciliation
Act shall not be applicable to the arbitration under this clause. The award of the Arbitrator
shall be binding upon both the parties in the dispute. Provided, however, any party,
aggrieved by such award, may make a further reference for setting aside or revision of the
award to the Law Secretary, Department of Legal Affairs, Ministry of Law & Justice,
Govt. of India. Upon such reference the dispute shall be decided by the Law Secretary or
the Special Secretary/Additional Secretary when so authorized by the Law Secretary,
whose decision shall bind the parties finally and conclusively. The parties to the dispute
will share equally the cost of arbitration as intimated by the Arbitrator.

9.3.3 Venue of Arbitration

Place of arbitration hearing shall be as indicated by DGBR.

Appendix A
Terms of reference containing, inter-alia, the Description of the Services and Reporting
Requirements

Appendix B
Consultants’ Sub Consultants, Key Personnel and Sub Professional Personnel

Appendix C
The Consultant shall get himself registered with Astt Labour Commissioner of relevant place as
required under contract labour (Regulation and Abolition) Act, 1970. If he does not fall within
the pureiew of said act, he shall be obtain a no objection certificate from concerned ALC to
above effect. A copy of the certificate of Registration or the no objection certificate (as the case
may be) shall be submitted by him to the Accepting Officer within 15 days of the award of the
work. In event of his non-compliance, the Consultant shall be liable for punitive action under CL
(R&A) Act 1970.

Appendix D
Duties of the Client

Appendix E
Schedule ‘A’
LIST OF ITEMS AND WORKS AND PRICES
NAME OF WORK : TECHNICAL CONSULTANT FOR PREPARATION OF
FEASIBILITY STUDY (FS), DETAILED PROJECT REPORT (DPR) AND PROVIDING
PRE-CONSTRUCTION SERVICES FOR UPGRADATION OF FOLLOWING
STRETCHES IN THE STATE OF JAMMU &KASHMIR ON MODIFIED EPC MODE
Sr Description of work/Items Unit Nos of Rate per unit (in Amount (In Rs.)
No. Units figure & words
required
1. Part-I: Improvement of Km 80.24 Rs………………… Rs………………
Rupees……………
existing road to four lane ……………………
with paved shoulder ………………….
specification from Km 28.30
(Akhnoor) to Km 108.54
(Tain Bridge) on NH 144A
128.24 Rs………………… Rs………………
Part-II : Improvement of Rupees……………
existing road to four lane ……………………
with paved shoulder ………………….
108.54 (Tain Bridge) to Km
236.78 (Poonch) on NH
144A.
Total
2. Sub Soil Investigation (Boring)
a) In soil other than hard rock Mtr 2400 Rs………………… Rs………………
……………………
………………….
b) In hard rock Mtr 800 Rs………………… Rs………………
……………………
………………….
3. Rates of Key Personnel to be deployed for pre-construction services of civil works of site
during the period of survey and review of DPR by supervision Consultant/Authority
Engineer
i) Highway Engineer Month 01
ii) Bridge Engineer Month 01
iii) Quantity Surveyor cum Month 01
Documentation expert

Appendix F
Minutes of Financial/ Contract Consultation with the Consultant

Appendix G:
Copy of letter of invitation

Appendix H:
Copy of letter of acceptance
Headquarters
Chief Engineer
Project Sampark
PIN : 931712
C/O 56 APO
8021/FS & DPR/Akhnoor-Tain Br-Poonch/ /E8 ……….2016
M/S _______________
___________________
___________________
TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY (FS),

DETAILED PROJECT REPORT (DPR) AND PROVIDING PRE-CONSTRUCTION
SERVICES FOR IMPROVEMENT OF EXISTING ROAD FROM KM 28.30
(AKHNOOR) TO KM 108.54 (TAIN BR) UNDER 13 TF AS PART-I AND FROM KM
108.54 TO KM 236.78 (POONCH) UNDER 31 TF AS PART-II ON NH-144A FOR FOUR
LANE WITH PAVED SHOULDER FROM EXISTING DOUBLE LANE
SPECIFICATION IN THE STATE OF J&K: CA NO CE (P) SAMPARK/ /2016-17
Dear Sir,
1. References:-
(a) Tender published in E-Procurement Portal of MORT&H vide NIT reference No
CE (P) SPK/16/2016-17 dated __________________________________________________.
(b) Technical Bid (‘T’ Bid) of your tender scheduled and opened on ________ 2016
for the subject work.
(c) Financial Bid (‘Q’ Bid) of your tender scheduled and opened on __________
2016 for the subject work.
2. On behalf of President of India, I hereby accept your tender for the work mentioned
above for the sum of Rs._________ (________________________________________ only) at
the item rates contained therein. The details are given in Appx ‘____’ to this letter.
3. This contract is allotted the number “CE (P) SPK/_____/2016-17”, which shall be quoted
by you in all future correspondence in connection with this contract.
4. The tender enquiry, your tender, the letters referred to above and this letter shall be the
sole repository of the contract.
Yours faithfully,
Signature of contractor (B Bhattacharyya)

Brig
Chief Engineer
Dated …… …2016 Accepting Officer
For and on behalf of
the President of India

Appendix - I
FORMAT FOR BANK GUARANTEE FOR ADVANCE PAYMENT
From:
Bank_______________________________
To
The President of India
Sir,
1. With reference to contract agreement No________________________concluded
between the President of India, hereinafter referred at as “The Government” and M/S
___________________________________hereinafter referred to as the “The Contractor” for
____________________________as detailed in the above contract agreement hereinafter
referred to as “the said contract” and in consideration of the Government having agreed to make
an advance payment in accordance with the terms of the said contract to the said contractor, we
the _______________________________bank, hereinafter call “the bank” hereby irrevocably
undertake and guarantee to you that if the said contractor would fail to provide works in
accordance with the terms & conditions of the said conditions of the said contract for any reason
whatsoever or fail to perform the said contract in any respect or should whole or part of the said
on account payments to any time become repayable to you for any reason whatsoever, we shall,
on demand and without demur pay to you all and any sum up to a maximum of Rs.
____________(Rupees__________________________only) paid as advance to the said
contractor in accordance with the provisions contained in
clause____________________________of the said contract.
2. We further agree that the Government shall be the sole judge as to whether the contractor
has failed to provide works in accordance with the terms and conditions of the said contract or
has failed to perform the said contract in any respect or the whole or part of the advance payment
made to contractor has become repayable to the Government and to the extent and monetary
consequences thereof by the Government.
3. We further hereby undertake to pay the amount due and payable under this Guarantee
without any demur merely on a demand from the Government stating the amount claimed. Any
such demand made on the bank shall be conclusive and binding upon us as regards the amounts
due and payable by us under the guarantee and without demur. However, our liability under this
Guarantee shall be restricted to an amount not exceeding
Rs.__________________(Rupees________________________________only)
4. We further agree that the Guarantee herein contained shall remain in full force and effect
for a period up to ____________________(03 months + due date of recovery of advance) unless
the Government in his sole discretion discharges the Guarantee earlier.
5. We further agree that any change in the constitution of the bank or the constitution of the
contractor shall not discharge our liability hereunder.
6. We further agree that the Government shall have that fullest liability without affecting in
any way our obligations hereunder with or without our consent or knowledge to vary any of the

terms and conditions of the said contract or to extend the time of development/delivery from
time to time or to postpone for any time or from time to time any of the powers exercisable by
the Government against the contractor and either to forebear or enforce any of the terms and
conditions relating to the said contract and we shall not be relieved from our liability by reason
of any such variation or any indulgence or for bearance shown or any act or omission on the
Government or by any such matter or thing whatsoever which under the law relating to sureties
would but for this provision have the effect of so relieving us.
7. We lastly undertake not to revoke the Guarantee during the currency of the above said
contract except with the prior consent of the Government in writing.
Yours faithfully
For _____________________Bank
(Authorized Attorney)
Place_________________________
Date _________________________ Seal of Bank

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BORDER ROAD ORGANISATION

CHIEF ENGINEER PROJECT SAMPARK

REQUEST FOR PROPOSALS

BORDER ROAD ORGANISATION

S. No. Contents Page No.

Signature of contractor For Accepting Officer

NOTICE INVITING TENDER

1. A Firm applying for a package should have experience of Annual average

(Signature of Contractor) Dir (Contract)

Signature of contractor For Accepting Officer

DISTRIBUTION FOR INFORMATION AND WIDE PUBLICITY

1. HQ CE (P)......................... For info please along with a copy of NIT

Sub: TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY

iv. By the authorized representative of lead member in case of Joint Venture.

i. Date and place of signing;

3.1.1 Document in support of proof of eligibility

f) The proposal is received on or before the dead line of submission;

Aggregate length for both the stretches = 230 km

Length to be considered for change of scope = 230-208.48 * 1.1 = 2.15 km

Change of scope = 2.15/208.48 * 100= (+) 1.03%

Signature of contractor For Accepting Officer

The Chief Engineer

Having examined the Bid Document, Instruction to Bidders, Qualification Information,

(Authorized Signatory) for and on

The name of the Client is : The Chief Engineer

3. Duration of the Project : 365 days from date of commencement as mentioned in

4. Date, Time and Venue of Pre-Proposal Conference

Venue : HQ Chief Engineer, Project Sampark (BRO)

6. The Documents are :

Mail and address for submission of queries are as below:

HQ CE (P) Sampark, HQ 13 BRTF HQ 31 BRTF

(Ref. Para 2.1)

Commander, Commander, OC 57 RCC OC 58 RCC OC 79 RCC

Signature of contractor For Accepting Officer

Table-1: Minimum Eligibility Requirements

S.No Minimum experience and performance of preparation of Annual average

1 A Firm applying for a package should have experience of Annual average

12.2 Second stage technical evaluation (Refer 5.2)

S/No Description Points

Signature of contractor For Accepting Officer

Table-3: Weightage Points for Key Professionals

i) Firms relevant experience in last 7 years (2009-10 onwards) - 20 Points

(a) (i) Aggregate Length of DPR / Feasibility study of - 6

Indicative Length of a package applied for - 4

(a)(ii) DPR for 4/6 laning projects each equal to or more - 6

b) DPR of Bridge having length more than 200 m - 4

c) Specific experience of firms in terms of turnover - 4

Firm’s Average Turnover of last 5 years >15 Crore - 4

Signature of contractor For Accepting Officer

b) Field investigation facilities 2

c) Office Equipment and software 2

S/No Key Personnel %

a) The number of points assigned during the evaluation of qualification and

S/No Description Break up Max points

2 Relevant Experience and Adequacy for the Project 15 (Max) 70

3 Employment with the Firm 5

Relevant Experience and 70

(i) Total Professional experience 30 (max)