Application Guidelines 2019-2020

Application Guidelines
2019-2020
Master in Music
Advanced Master in Contemporary Music
Postgraduate Musical Performance Practice
Postgraduate Soloist Classical Music
English & Dutch Programs
Classical Music / Jazz / Pop / Music Production / Music Theory / Contemporary Music / Instrument Building
Academic Year 2016-2017

Contents
IMPORTANT FIRST WORDS TO ALL CANDIDATES WHO WISH TO APPLY 4

MINIMUM REQUIREMENTS TO ENTER A PROGRAM 5
APPLYING FOR A MASTER, ADVANCED MASTER OR POSTGRADUATE
PROGRAM 7
MASTER PROPOSAL & PORTFOLIO: TWO IMPORTANT FEATURES. 7
THE MASTER PROPOSAL (for candidates in all music programs) 7
THE PORTFOLIO (only for master candidates in music production, composition and
instrument building) 8
USEFUL INFORMATION ON … 10
THE BRIDGING PROGRAM / PREPARATION PROGRAM 10
THE POSTGRADUATE PROGRAMMES EXPLAINED 11
If you would like to study for an extra year after completing your Masters in Music
qualifications, the Ghent Conservatory postgraduate programmes may be what you are
looking for. 11
Musical Performance Practice 11
Soloist Classical Music 11
APPLYING FOR A POSTGRADUATE PROGRAM 13
MUSICAL PERFORMANCE PRACTICE 13
SOLOIST CLASSICAL MUSIC 15
PROGRAM COORDINATORS 17
PRICES 18
STUDENTS EXEMPTED FROM HIGHER TUITION FEES (in master programs) 19
SCHOLARSHIPS/GRANTS 20
THE SCHOOL OF ARTS SCHOLARSHIP FOR NON EEA STUDENTS 20
(NON EU NATIONALITIES ONLY) 21
A PLACE TO LIVE 22
CONSLive! 22
INTERESTING WEB SITES 23
OVERVIEW OF THE APPLICATION PROCEDURES 24
SESSION 1 24
SESSION 2 OR SESSION 3 27
REQUIRED DOCUMENTS FOR SESSION 1 30
REQUIRED DOCUMENTS FOR SESSIONS 2 OR 3 31
DOCUMENT AUTHENTICATION & TRANSLATION OF YOUR DOCUMENTS. 32
WHAT IS: AN AUTHENTICATION? 32
DOCUMENT TRANSLATION 40
ADDITIONAL DOCUMENTS FOR CHINESE STUDENTS 41
OVERVIEW OF DEADLINES AND DATES 42
WHERE TO SEND YOUR DOCUMENTS TO 43
PRACTICAL INFORMATION CONCERNING ORIENTATION COMMITTEE
AUDITION FOR MASTER/ ADVANCED MASTER CANDIDATES IN MUSIC 44
Meeting with the Orientation Committee – Performing Music: Classical Music 44
Meeting with the Orientation Committee – Performing Music: Jazz /Pop 44
Meeting with the Orientation Committee – Composing Music: Composition 46
Meeting with the Orientation Committee – Composing Music: Production 47
Meeting with the Orientation Committee – Advanced Master in Contemporary Music 48
CHECK LIST 49
Application Guidelines 2019-2020 2

Dear Candidate,
The School of Arts is able to welcome a growing number of new external master students every
year. Apart from an increasing number of Belgian master students coming in from other schools
in the country, all in all 60 to 70 new foreign candidates enroll as students in our master or
postgraduate programs every year.
Our application procedure is not complex, but it can take some time to complete. In these
application guidelines we explain in a clear and simple way how to go about when you apply for
one of our programs. We will tell you what the deadlines are, what documents you need to provide
us with at what time and in which capacity, who you can contact for information, where you can
find detailed info on living in Ghent, etc.
The final goal of our guidelines is to make sure that, at the time you enroll as a student here at the
school, all of your application formalities have been taken care of and you do not need to worry
about that part of your study adventure anymore.
The guidelines contain a significant amount of important information meant to smoothly guide
you through the application process. We therefore advise you to read all the info in this document
before continuing your application. For reactions, feedback or additional questions, you may at
all times contact [email protected].
So there you have it, dear candidate: we look forward to hearing from you. The action is go!
Paul Lamont
Admissions Officer / Student Affairs Department
Royal Conservatory & KASK | School of Arts | University College Ghent

IMPORTANT FIRST WORDS TO ALL CANDIDATES WHO WISH TO APPLY
1. It is of capital importance that candidates respect the deadlines mentioned in the

guidelines.
2. We advise foreign candidates [who will need to take care of time consuming
administrative formalities (visa, document authentication …)] to participate in the
first Session, rather than in the later Session(s).
3. Candidates who disregard the deadlines mentioned in the guidelines, can still be
processed, but only when time allows and without any guarantee of a successful and
complete application guidelines.
Information moments at the School of Arts:

- Info Day: February 27, 2019 – from 14h00 until 17h00
- Open House Day: April 28, 2019 – from 10h00 until 17h00
- Info Day: June 29 , 2018– from 09h30 until 12h30
- Info Day: September 7, 2018 – from 09h30 until 12h30
Please print only what you need.

MINIMUM REQUIREMENTS TO ENTER A PROGRAM
Before you read on, you’ll most likely want to know about the minimum requirements you need
to meet if you wish to be considered a valid candidate for the program of your choice.
The minimum requirement to start in one of our master programs is that you have obtained an
equivalent diploma to the Belgian academic bachelor degree in the art of playing a musical
instrument (for a master in performing music) or music production, composition, music theory
(for a master in creating music) at the time you enroll for the master.
In order to enter the advanced master programs, you will need to have a master degree in
instrument practice or performance. The postgraduate programs equally require a master
degree in the related field.
You can also apply if you will receive your required degree it at the end of your current academic
year 2018-2019. If you can provide us with a document from your school that says when you
expect to obtain your diploma, you are very welcome to submit your application. The final
approval, however, is only issued when you have submitted a correctly authenticated final (or
provisional) bachelor/master diploma copy.
All application files are checked individually at the School of Arts. We determine whether you
have the equivalent to an academic bachelor and whether your diploma can be considered as a
diploma in musical practice or performance (for the master in performing music) or meets the
relevant criteria for the master in creating music (production, composition, theory …) .
- Equivalence: In some cases, foreign bachelor diplomas are not equivalent to our
Belgian academic bachelors, but to our professional bachelors. If this is the case, you
can still start in the master if you follow a bridging program first. Your diploma
transcripts and supplements are important sources of information to us in determining
whether you have the equivalent to a professional or academic bachelor 1.
A bridging program is designed to “academise” your professional diploma and is
composed of a necessary number of subjects from the various years in our bachelor
programs. Depending on each individual application file and on the outcome of the
application interview or audition, this program can sometimes be combined with a part
of the master program already.
For students who have an academic background in music but in a different discipline,
genre or background, there is the preparation program, which also takes subjects from
the bachelor programs.
- In musical practice or performance: In most cases, it is quite simple to

determine whether your diploma is a diploma obtained in instrument practice or
performance or not. For example: If you studied to be a bachelor of music in
violoncello, there is no doubt that your diploma means that you trained to play the
1
For more information on the Belgian education system you can visit the Belgian country module on http://www.nuffic.nl/en/diploma-
recognition/country-modules

violoncello. If you studied to be a bachelor in musicology , it is rather obvious that the
focus of your diploma was not on learning how to play an instrument or how to perform
with an instrument.
Some cases, however, may not be so obvious. Therefore, if you have a degree or
education closely linked to various academic processes that we find in our bachelor or
master degrees, you could still have an interesting artistic viewpoint on things and that
you could formulate a very interesting master proposal . Your portfolio, master
proposal, diploma transcripts and diploma supplements will be crucial pieces of
information to us to determine where you stand and whether you can be invited for an
interview or allowed an entry into our master/advanced master programs.
If you apply for composition, music theory, instrument building or music production,
we will of course not require that you have a degree in instrument practice of
performance.

APPLYING FOR A MASTER, ADVANCED MASTER OR POSTGRADUATE
PROGRAM
MASTER PROPOSAL/MOTIVATION LETTER

& PORTFOLIO:
TWO IMPORTANT FEATURES.
Here is a word of explanation on two important features of any application.
THE MASTER PROPOSAL (for all candidates in music, except classical, jazz and pop)
One of the most important documentss of your application is the master proposal, because –
together with the portfolio – it will be one of the arguments in the decision to invite you to the
interview/audition rounds. Every application file, must therefore contain a master proposal.
The proposal is a document in which the candidate describes the starting point and outlines of the
artistic research he/she wishes to carry out in his or her master projects. This needs to be motivated
from his/her personal history as an artist or art student. The document needs to be between 1500
and 2000 words and needs to contain the following elements:
Part 1:
A Working Title + a personal statement why you are a suitable candidate for the course. What
you hope to achieve during your studies at the School of Arts and how this relates to your career
aspirations. Give details of your subject interests, relevant experiences and abilities in arts.
Part 2:
Discuss the research question(s) you would like to elaborate on in your artistic master project,
which interests, ideas and media you wish to explore through the master program and how your
master project would help to attain your long-term goals. Mention artistic and/or theoretical
references. Illustrate how you would start up this master project, on a practical and technical level
as well as on the level of contents. Define a possible theme for your master thesis and explain how
this thesis could support you in your artistic process.
The master proposal describes in general terms what you hope to achieve by means of artistic
research and will often already form the (general) basis of the student’s master projects and thesis.
(This does not mean, however, that your master proposal pins you down to an unchangeable
viewpoint or basis for your master study, since any artistic process is and should be open to change
and evolution).
Part 3:
Add any relevant info that can support your motivation and research project.
The master proposal is a central part of your application and will also be a central part of the
interview or audition with the Orientation Committee. The document connects with the principle
that we, as a school of arts, wish to start from the viewpoint of the student. From the start, the
proposal will also lay the foundation for the ideal approach and guidance of the student and his/her
idea(s).
You will need to upload the Master Proposal as a PDF document in the online application form
you will receive after a correct preregistration on https://webreg.hogent.be.

THE MOTIVATION (for all candidates in classical, jazz or pop)
Briefly explain (maximum 1 page) what your motivations are to come and study at specifically
our faculty and in the programme you would like to study in. Also explain what you hope to
achieve/learn from your master programme.
THE PORTFOLIO (only for master candidates in jazz, pop, music production, composition and
instrument building)
You apply for one of our programs, because you are or will soon be a bachelor in music creation
(composition or production). Your diploma and curriculum, however, serve only administrative
purposes and very little about you as an artist
An artist’s work speaks more clearly and gives us a much better idea of his/her artistic level, what
he/she is about or has to offer and if you are a valuable and interesting artist who is able to function
in our master program. That is why we require candidates to provide us with a portfolio.
Candidates will need to provide a portfolio in two stages of the application procedure:
1. A digital portfolio when submitting your application documents.
We accept links to websites like Tumblr, Flickr, Youtube or Vimeo and we accept
PDF files through the application form.. We do not accept portolios on dvd’s, cd’s,
usb … or any other physical format. The goal is to be able to swiftly forward your
portfolio per e-mail to all necessary committee members, together with your master
proposal.
ATTENTION: the specifications for the digital portfolio for students in jazz and
pop are listed on the next page.
2. An actual physical portfolio at the time of the interview (Instrument building

candidates only).
This may be combined with the digital portfolio that you already submitted. Portable
digital portfolios are allowed here. During the interview the candidate can give a short
presentation of his/her portfolio. Please note that each interview lasts about 25
minutes.
The artistic portfolio is a presentation of the artistic evolution during the previous studies or in
the past 5 years. It can contain documentation on artistic work as well as reproductions of artistic
work. The candidate should restrict him/herself to relevant work (artistic work that is relevant to
the candidates’ artistic process, his/her artistic goals and master proposal).

Important: the portfolio needs to be submitted as part of the entire application file. Stand-alone
portfolios alone will not be taken into account.
You will need to upload your portfolio through an online application form you receive after
correct preregistration on https://webreg.hogent.be.
SPECIFICATIONS FOR THE DIGITAL PORFOLIO FOR CANDIDATES IN JAZZ OR

POP
The digital portfolio consists of following things:
1. A link to a performance video.
The video should contain 3 songs.

- one song you have written yourself
- one pop or jazz standard
- one pop or jazz standard that you have arranged/rearranged
The video should have decent audio quality and must clearly show you playing your
instrument live , preferably in a band or combo setting.
2. The song description (author, composer, released …)
This information can all be filled out in the appropriate fields in the application form.
Creating a Digital Portolio
If you do not have a portfolio yet, these websites are very handy tools to create your own free
portfolio:
 www.vimeo.com
 www.soundcloud.com
 www.youtube.com

USEFUL INFORMATION ON …
THE BRIDGING PROGRAM / PREPARATION PROGRAM
THE BRIDGING PROGRAM
In Flanders, the majority of art schools provide academic training. The research skills aimed for are artistic,
as well as theoretical and reflective. Immediate admission to the master programs at the School of Arts is
only available to those who hold an academic bachelor degree in drama, visual or audiovisual arts, or an
equivalent diploma.
If you wish to apply for one of our master programs, we will verify whether your bachelor diploma can be
considered equivalent to an academic bachelor degree. Criteria used to establish the level of your diploma
are (amongst others): precedents, the duration of your study, the balance between theoretical/practical
subjects, the fact that your diploma grants access to a university study in your country, the contents of the
subjects in your bachelor program, ….
If we are unable to recognize your bachelor degree in art as the equivalent to an academic bachelor degree,
but can establish that your degree is equal to our professional bachelor degree you can still apply, but you
will be required to follow the bridging program that precedes the master program of your choice. The
bridging program is meant to ‘academise’ your level. Mostly this means catching up on a number of
academic courses and skills that support the reflective and academic nature of the art discipline you wish
to continue your studies in.
In composing the curriculum of the bridging programs, both a curriculum manager and the master
coordinator (mostly also the chairman/woman of the orientation committee) are consulted. The master
coordinator and the members of the orientation committee will decide on whether practical subjects should
be added to the curriculum and the curriculum manager decides on the theoretical subjects that need to be
part of your bridging program curriculum. The number of credits in a bridging program may range from 45
ECTS to 90 ECTS (60 ECTS is considered as a full time year of studying in Flanders). Through exemptions
based on previous studies, the number of subjects that one effectively needs to follow and take exams for,
can drop below the minimum required 45 ECTS. Theoretically, this means that the bridging program can
sometimes be combined with the first part of a master program already.
The curriculum manager for the music programs is Mrs. [email protected]
THE PREPARATION PROGRAM
Students who have (the equivalent to) an academic bachelor in music, but in a different discipline, genre or
background may be required to follow a preparation program. This program is composed from subjects
from the bachelor programs we offer, but has less restrictions in terms of minimum/maximum credits (cfr.
bridging program). Here too, a combination with subjects in the master is possible, depending on the
composition of the preparation program curriculum.

THE POSTGRADUATE PROGRAMMES EXPLAINED
If you would like to study for an extra year after completing your Masters in Music
qualifications, the Ghent Conservatory postgraduate programmes may be what you are looking
for.
Musical Performance Practice
Information on the program is also available here
In our postgraduate Musical Performance Practice program, as a performing musician

(individual or ensemble), you have the opportunity to devote a year to a clearly defined
artistic research project under the guidance of one or more instructors at the Ghent
Conservatory. These instructors are specialists in performance practice, musicologists
and Masters in the Arts.
At the core of this program, you will use a concrete research project in order to focus on
the interpretation and performance practice of old or new music. You specialize in the
development and testing of new performance methods, based on historic, musicological
and personal artistic investigation.
In addition to conducting your own artistic research project, as part of the Arts in Practice
segment of the program, you are thoroughly active in the world of the performing arts.
Here, the Ghent School of Arts helps putting you in touch with its extensive network of
professional partners.
Finally, you will place your own research in a broader perspective by taking part in
specific and targeted investigation.
Soloist Classical Music
Information on the program is available here
As a performing musician in our postgraduate program Soloist Classical Music, you can
immerse yourself deeper in a specific segment of the solo repertoire, with the objective
of achieving a greater level of excellence in both the technical and the interpretive aspects
of your performance. A pared-down study programme, revolving around the three
cornerstones of Skills, Network and Exposure, allow an elegant means of combining this
study with your professional activities.
The focus of the study is on the development of practice, tutored by a faculty member at
the Ghent Conservatory whom you yourself have chosen. In addition, by way of the Arts

in Practice segment of the programme, you are actively engaged in the art world. Here,
the Ghent School of Arts brings you in contact with an extensive network of professional
partners. Finally, you further develop critical, reflective abilities concerning your own
musical practice, as well as that of others.

APPLYING FOR A POSTGRADUATE PROGRAM
MUSICAL PERFORMANCE PRACTICE
Information on the program is available here
The Orientation Audition consists of two parts: A proposal for an artistic Research Project on
the one hand and a concert-lecture on the other.
A. Proposal Artistic Research Project
The proposal is a document in which the candidate will describe the starting point and more or
less concrete outlines of an artistic research project in the field of music performance. This artistic
research project will be the steering topic during the postgraduate program and the activities in
both the courses performance practice & arts in practice as well as in the research seminars.
The proposal needs to be between 1500 and 2000 words and needs to contain the following
elements:
Part 1:
A Working Title + a personal statement why you are a suitable candidate for the course.
What you hope to achieve during your postgraduate studies at the School of Arts and how
this relates to your career aspirations. Give details of your subject interests, relevant
experiences and abilities in arts.
Part 2:
Discuss the research question(s) you would like to elaborate on in your artistic project,
which interests, ideas and media you wish to explore through the postgraduate program
and how your project would help to attain your long-term goals. Mention artistic and/or
theoretical references. Illustrate how you would start up this project, on a practical and
technical level as well as on the level of contents.
Part 3:
Add any relevant info that can support your motivation and artistic research project.
The proposal is a central part of your application and will also be a central part of the interview
at the audition with the Orientation Committee. The document connects with the principle that
we, as a school of arts, wish to start from the viewpoint of the student. From the start, the proposal
will also lay the foundation for the ideal approach and guidance of the student and his/her idea(s).
You will need to upload the Proposal as a PDF document in the online application form you will
receive after a correct preregistration on https://webreg.hogent.be.

B. Concert-Lecture and Interview
At the audition with the orientation committee the candidate gives a concert lecture of 30 minutes.
A concert lecture is musical work interspersed with brief textual interventions. These
interventions can be reflections on the music pieces that the candidate played, own motivations
and insights herein as well as an explanation of how this musical work is linked to the formulated
artistic project. The candidate prepares a minimum of 20 minutes music and 10 minutes lecture.
There are no restrictions in the composition of the repertoire.
After the concert lecture there will be an interview with the orientation committee. This interview
will have a focus on the motivation of the candidate for the postgraduate program, a discussion
on the proposal for the artistic research project as well as a conversation on the concert lecture
itself.
C. Remarks
Following a motivated request by the candidate during the application procedure, the orientation
committee may consider to do the concert-lecture and the interview via Skype.
An application may be done individually but also as an ensemble. In the second option as well
as the artistic research project as the concert-lecture may be done together with the ensemble.
However, if accepted, every member of the ensemble has to subscribe for the postgraduate
individually.

SOLOIST CLASSICAL MUSIC
The Orientation Audition consists of two parts: A proposal for a Musical Project on the one
hand and an audition on the other.
A. Proposal Musical Project
The proposal is a document in which the candidate will describe the starting point and more or
less concrete outlines of the specific segment of the soloist repertoire the candidate wants to
research during the postgraduate.
The proposal needs to be between 1500 and 2000 words and needs to contain the following
elements:
Part 1:
A Working Title + a personal statement why you are a suitable candidate for the
postgraduate course. What you hope to achieve during your postgraduate studies at the
School of Arts and how this relates to your career aspirations. Give details of your subject
interests, relevant experiences and abilities in arts.
Part 2:
Discuss the soloist repertoire you would like to elaborate during your studies, which
interests, ideas and media you wish to explore through the postgraduate program and how
your project would help to attain your long-term goals. Mention artistic and/or theoretical
references.
Part 3:
Add any relevant info that can support your motivation and artistic research project.
The document connects with the principle that we, as a school of arts, wish to start from the
viewpoint of the student. From the start, the proposal will also lay the foundation for the ideal
approach and guidance of the student and his/her idea(s).
You will need to upload the Proposal as a PDF document in the online application form you will
receive after a correct preregistration on https://webreg.hogent.be.

B. Audition and Interview
During your practical instrument/voice test you have to show your artistic and technical level in
as many possible ways. The repertoire consists of at least a half hour program. At least one
composition should be contemporary music, preferably written after 1950.
What to present at the Orientation Committee?
You bring along a program overview with:

· Your name and date of birth
· For each piece:
• Full name of the composer with date of birth (and death)
• Full name of the composition, number of opus (if available) and date of the
composition (if known)
• The part you prepared for this exam
• Example: Wolfgang Amadeus Mozart (1756- 1791): Sonata for piano in c
minor (K. 457), (1784), part 1 allegro
With the submission of your application documents, you will also submit your program scores
PDF (e-mail or memory stick). The pieces are in playing order, confirming your program
overview.
Compositions with obliged piano accompaniment or piano reduction (concerti), have to be
performed with piano accompaniment. If an accompanist is required, you need to indicate this in
your application documents. If you have not done this at the submission deadline, we cannot
guarantee that we can provide an accompanist for you. If the repertoire is of the nature that it
cannot be managed by our team of accompanists, the candidate will need to arrange the
accompaniment her/himself.
After the audition there will be an interview with the orientation committee. This interview will
have a focus on the motivation of the candidate for the postgraduate program, a discussion on
the proposal for the musical project as well as a conversation on the audition itself.
C. Remarks
Following a motivated request by the candidate during the application procedure, the orientation
committee may consider to do the concert-lecture and the interview via Skype.

PROGRAM COORDINATORS
All programs (English and Dutch) are coordinated by a specific person. They are the ones you
can contact if you require information on the program’s content. These people can either refer
back to a curriculum manager or to the Student Affairs Department.
Master in Classical Music Mr. Lukas Huisman [email protected]

Master in Jazz Mr. Toon Van Dionant [email protected]
Master in Pop Mr. Vincent Pierins [email protected]
Master in Music Production Mr. Gert Jacobs [email protected]
Advanced Master in Mr. Joris Blanckaert [email protected]
Contemporary Music
Postgraduate Programs Mr. Lukas Huisman [email protected]
Master in Composition Mr. Filip Rathé [email protected]
Master in Music Theory Mr. Filip Rathé [email protected]
Master in Instrument Mr. Andreas Korczak [email protected]
Building

PRICES
Tuition fees may vary slightly from year to year. Belgian students may apply for a student grant
from the Belgian government. Foreign students cannot apply for any grants through the Belgian
government. If your country has a bilateral agreement with Belgium, then a grant under this
agreement is a possibility, but it needs to be requested in your country of origin through the
competent authorities.
Students who have difficulties with the payment of the fees, can contact our social services
department Dienst Studentenvoorzieningen and look into the possibilities of a payment plan with
them. ([email protected] - ++ 32 (0)9 243 37 38).
The tuition fee for the master programs comes to
- For Belgian and EEA students: approximately 938,80 €/year for a full-time program in
the bachelor and master program.
- For Non-EEA students: 2816,40 € / year for a full-time program in the bachelor and
master programs. A number of students are exempted from this higher fee. To find out
which students, please see underneath in the section “Students exempted from higher
tuition fees” on the following page.
Additionally, there is a studio fee to be paid on a yearly basis as well. This fee may vary between
125 € and 450 € per year, depending on the discipline you apply for. The exact fees will be
announced on the University College website (www.hogent.be) in the course of this academic
year. A full studio fee is due, from the moment that you take up practical subjects in your
curriculum.
The general cost of living in Belgium: Officially, one needs to take into account in a provision of
654 € / month. However, this figure is not very much in accordance with reality. A student who
lives cheap , should be able to get by on 1.000 € / month (all depending on your personal life style
and the cost of your house/apartment/studio ….). This figure is merely indicative, of course.
Please try to get as much info as you can before you arrive in Belgium.
Overview tuition fees in music
EEA STUDENT NON EEA STUDENT

Master programs 938,80 €/full time year 2816,40 €/ full time year
Advanced Master 2000 €/full time year 2000 €/full time year
programs
Postgraduate Music 2500 €/full time year 2500 € /full time year
Performance Practice
Postgraduate Soloist 4000 €/full time year 4000 € / full time year
Classical Music

STUDENTS EXEMPTED FROM HIGHER TUITION FEES (in master programs)
1. Students with a nationality belonging to the European Economic Area (= the European
Member States + Iceland, Liechtenstein, Switzerland and Norway)
2. Students with a foreign nationality who are permitted to stay in Belgium with unlimited
duration as defined by the law of December 15, 1980 regarding the access to the territory,
the stay, the establishment and the removal of third country citizens, to be proven by
means of a residence permit of a member of the European Communities (annex 8 or annex
9) or the identity card for foreigners (annex 7) or the proof of registration in the foreigners
register (annex 6) in accordance with article 31 of the royal decree of October 8, 1981
with regards to access to the territory, the stay, the establishment and the removal of third
country citizens.
3. Students who are the victim of human trafficking, attested by an institute recognized by
the federal government and specialized in the reception of victims of human trafficking.
4. Students with a foreign nationality permitted to a stay with limited duration in Belgium
on the basis of article 48/4 of the law of December 15, 1980 regarding the access to the
territory, the stay, the establishment and the removal of third country citizens.
5. Students who – on the 31st of December of the concerned academic year – have been
legally resident in Belgium for a continuous period of 12 consecutive months and who
were not granted the residence permit for purposes of studying in the Belgian higher
education system, or in attendance of a verdict in an asylum procedure to be recognized
as refugee or as person entitled to subsidiary protection, in accordance with the law of
December 15, 1980 regarding the access to the territory, the stay, the establishment and
the removal of third country citizens.
6. Students who received permission on the basis of articles 10, 10bis, [(40bis or 40ter)] of
the law of December 15, 1980 regarding the access to the territory, the stay, the
establishment and the removal of third country citizens to accompany or join a person
mentioned in §1 or §2, 1st until and including 7th, of this article or a person legally staying
12 consecutive months in Belgium to study in higher education or to work.
7. Students who are candidate refugees – or whose parents are candidate refugees - and who
have been staying in Belgium as a minor and who have not submitted their asylum request
themselves. The asylum request was accepted before June 1st, 2007 and the procedure is
still ongoing with the Commissionary General for Refugees and Stateless, with the
Permanent Commission of Appeal or with the Council for Foreigner Contestations.

SCHOLARSHIPS/GRANTS
As mentioned – normally - foreign students cannot receive funds from the Belgian government for their studies in
Belgium. However, exceptions do occur. The following websites may therefore be interesting to check out:
o http://www.studyinbelgium.be/en/financing-your-studies
o http://www.studyabroad.com/scholarships.aspx
o http://www.ond.vlaanderen.be/internationaal/CA/default.htm
o http://www.studyinflanders.be/en/scholarship-programmes/master-mind-scholarships/
THE SCHOOL OF ARTS SCHOLARSHIP FOR NON EEA STUDENTS
Candidate students for an initial master program, preparation program or bridging program in the
fields of visual arts, audiovisual arts, music and drama can be eligible for a scholarship. The
amount of the scholarship equals the increased tuition fee for the study program. The core
requirement is that the candidate has a nationality not belonging to the European Economic Area
and fall into to the category of students that are subject to increased tuitions fees (students who
do not fall into this category are listed on page 20). An additional requirement is that the candidate
participates in the Spring Selection Round preceding the academic year he/she applies for.
The allocation of the scholarship is not based on artistic merit during the orientation committee
interview/audition, but is based on a motivation letter and – if available – additional attestations
illustrating the personal or socio-economic situation of the student.
A candidate needs to apply for a scholarship during his application for the master program (or
bridging or preparation program). Applications for a scholarship are processed with all due
confidentiality and members of the orientation committee will have no access or knowledge of
these scholarship applications
In the month of June, the scholarship committee will issue an order of arrangement for all
submitted scholarship applications. The candidate will learn whether he/she will be allocated a
scholarship at the latest in the beginning of July
More information is available from: [email protected]
The full application regulations can be consulted here.

An application can be submitted through this application link.

BLOCKED ACCOUNT FOR VISA OR RESIDENCE PERMIT PURPOSES
(NON EU NATIONALITIES ONLY)
For more information on applying for a blocked account, please send a mail to [email protected]

A PLACE TO LIVE
Naturally, when you come to Belgium, you will need a place to stay. If you intend to live in Ghent,
you can contact the University College’s social services department (Dienst
Studentenvoorzieningen) and check whether they can assist in your search
([email protected] - ++ 32 (0)9 243 37 38).
Alternatively, the site http://www.kotatgent.be is an excellent database for students who are trying
to find a place to live (this site focuses on Ghent – For the rest of Belgium
http://www.immoweb.be is a good starting point for the private market).
CONSLive!
CONSLive! is our annual preparation day to the artistic entrance exams. This day is aimed at
bachelor candidates in performing music, but master applicants for the Spring Application round
are more than welcome as well. This year CONSLive! is organized on Sunday, April 22, 2018
from 10h00 until 16h00. On this day, you can obtain all the necessary information on the degree
program of your choice and you can check whether you meet the standards and have the required
artistic level to start in one of our programs. Teachers will guide you through this day. You will
have the opportunity to play for a teacher of your choice and you’ll receive feedback on your
performance. We’ll also show you examples of the theoretical parts of the entrance examinations.
If you wish to participate, you must register first. You can do this by sending an e-mail to
[email protected]
Just like last year, CONSLive! is organized on the same day as our Open House Day. This offers
a splendid chance for all interested souls to come and have a closer look at our school and its
campuses.
.

INTERESTING WEB SITES
The new general student site by the city of Ghent:

https://www.gent.be/studenten/international-students
The School of Arts web site

http://www.schoolofartsgent.be/en
Overview of study files

https://www.hogent.be/studiefiches/?ectsaction=ects:main&acadjaar=2016-17&taal=2
The site for the University College’s Social Service Dept.

http://www.hogent.be/studentenvoorzieningen/overzicht/
or
https://www.hogent.be/en/
The cost of living in Belgium (indication only)

http://www.numbeo.com/cost-of-living/country_result.jsp?country=Belgium
Free Portfolio sites

 www.behance.net
 www.coroflot.com
 www.cargocollective.com
 www.soundcloud.com …
 www.flickr.com
 www.pinterest.com
…

OVERVIEW OF THE APPLICATION PROCEDURES
SESSION 1
Application Deadlines
Postgraduate Musical Performance Practice: 22/03/2019 at 16h00
Postgraduate Soloist Classical Music 22/03/2019 at 16h00
Master of Music 22/03/2019 at 16h00
Advanced Master in Contemporary Music 22/04/2019 at 16h00
Orientation Committee Auditions/Interviews
All programs except Advanced Master 29/04/2019
Advanced Master in Contemporary Music 30/04/2019
Due to the numerous candidates in our various orientation committee interviews and
auditions, applications submitted after deadline are no longer processed and will
automatically be transferred to the next session.
1. Pre-register online
Surf to https://webreg.hogent.be (possibility to do this in English and Dutch - cfr. the
right hand side of the screen) and fill out all necessary information. Upon completion
of this pre-registration, you will be sent an automatic e-mail that contains the link to
an application form that needs to be filled out. This automatic e-mail will only reach
you when all required fields in the pre-registration have been correctly completed.
There is no need to upload documents in the preregistration.
2. Complete the online application form and add upload documents

Complete the online application form that you received after completing your pre-
registration and provide all the necessary documents. A list of all documents that we
will need you to submit is mentioned on this page.
3. Verification of your application file + Invitation to audition/interview

Upon reception of your application, we will verify
a) whether your application file is complete
b) whether you have the right diploma for admission into one of our
programs.
If your file is complete and you have a diploma that allows the continuation of the
procedure, we will confirm this to you in an e-mail..
4. The Orientation Committee interview or audition

A candidate who receives an invitation to the Orientation Committee
audition/interview is required to appear in person in front of the committee. You will
receive the exact date and location for the interview in an e-mail the week before the

interview/audition.
5. Announcement of the Interview/Audition results

We aim to inform the candidates on the outcome of their interview/audition at the
latest two weeks after the interview. The results will be communicated per e-mail
only. If you have not heard from us two weeks after your interview/audition, please
contact us for the info. It might mean that the processing of the information took up
a bit more time than scheduled and does not necessarily mean you did not pass the
interview.
6. You passed the interview/audition

Congratulations! Most of the work has been done now. In the same letter that informs
that you have passed the interview/audition, we will also invite you to send us your
remainng application documents per postal mail, if you have not done so already.
7. Submission of your documents to the School of Arts

Upon reception of your authenticated documents, we will check the authenticity of
your documents and issue an approval letter stating that you may be enrolled as a
student at the School of Arts for the upcoming academic year. At the moment that we
receive this letter, the School of Arts will invite you to come and enroll.
Issuing the approval letter may take some time. The sooner you can provide us with
your authenticated documents, the better and faster the procedure can be concluded
in time for the start of the academic year.

Attention: we will require the actual (paper) authenticated copies of your diploma,
transcripts and translations at this point. A number of countries are exempted from
this. To find out what authentication your documents need or if they need any, please
consult this page of the guidelines. The students from countries that do not warrant
authentication, may present their original documents when they come to enroll
From experience we have noticed that this point in the procedure is sometimes
slightly misunderstood. We would therefore like to make it absolutely clear that:
- we do not require your original diploma, transcripts and translations, but

authenticated copies, meaning that the copies need to contain original
stamps. Photocopied, e-mailed or faxed stamps are not valid.
- we need the actual paper version of these authenticated documents per
postal mail or handed to us physically at the student affairs office
If you do send us your original documents, please be aware that the School of Arts
cannot be held responsible for any loss or damage caused to them before or after the
reception of your originals.
The list of required documents is available here
The list of authentication methods per country is available here

SESSION 2 OR SESSION 3
Application Deadlines
Advanced Master Contemporary Music - Session 2: 28/06/2019 at 16h00
Advanced Master Contemporary Music – Session 3: 23/08/2019 at 16h00
Master of Music – Session 2: 28/06//2019 at 16h00
Postgraduate Programme in Music – Session 2: 14//06/2019 at 16h00
Postgraduate Programme in Music – Session 3: 28/06/2019 at 16h00
Orientation Committee auditions/interviews

Advanced Master Contemporary Music – Session 2: 04/07/2019
Advanced Master in Contemporary Music – Session 3: 29/08/2019
Master of Music – Session 2: 30/08/2019
Postgraduate Programme in Music – Session 2: 05/07/2019
Postgraduate Programme in Music – Session 3: 30/08/2019
Only complete and correct applications will be taken into consideration.

Authenticated documents are to be submitted per postal mail, registered mail or in person to my desk
only! Due to the number of candidates in our various orientation committee interviews and auditions,
applications submitted after deadline are no longer processed !
1. Pre-register online
Surf to https://webreg.hogent.be (possibility to do this in English and Dutch - cfr.
the right hand side of the screen) and fill out all necessary information. Upon
completion of this pre-registration, you will be sent an automatic e-mail that
contains the link to an application form that needs to be filled out. This automatic
e-mail will only reach you when all required fields in the pre-registration have
been correctly completed.
There is no need to upload documents in the preregistration.
2. Complete online application and upload required documents

Complete the online application form for which you received a link per automatic
e-mail when you pre-registered. A list of all documents that we will need you to
submit is mentioned on this page.
Attention: in addition to your documents that need to be uploaded through the

online application form, we will require the actual authenticated (paper) copies
of your diploma, transcripts and translations at this point. To find out what
authentication your documents need or if they need any, please consult page 34
of these guidelines. (The students from countries that do not warrant
authentication, may present their original documents when they come to enroll).
Please make sure the digital and physical documents reach us before the deadline
expires. (=physical and digital documents)

Address to send your documents to:
School of Arts | University College Ghent
c/o Paul Lamont
Student Affairs Department
Jozef Kluyskensstraat 2
9000 Ghent
Belgium
From experience we have noticed that this point in the procedure is sometimes
misunderstood. We would therefore like to make it absolutely clear that:
- we do not require your original diploma, transcripts and

translations, but authenticated copies, meaning that the copies
need to contain original stamps. Photocopied, e-mailed or faxed
stamps are not valid.
- we need the actual paper version of these authenticated
documents per postal mail or handed to us physically at the
student affairs office
If you do send us your original documents, please be aware that the School of Arts cannot
be held responsible for any loss or damage caused to them before or after the reception
of your originals
The list of required documents in this session is available here.

The list of authentication methods per country is available here.
3. Verification of your application file | Invitation

Upon reception of your application documents, we will verify whether your
application file is complete if you have is the right diploma for an admission into
one of our master programs. If this is the case, we will confirm this to you in a
mail that contains our opinion on the level of your degree (academic or
professional) and will also hold the invitation to attend the orientation committee
interview.
In case your application is incomplete, we will ask you to complete your file
before continuing the procedure. You have the time to complete and submit your
documents until the deadline expires.
4. The Orientation Committee interview and/or audition

A candidate who receives an invitation to the Orientation Committee interview
is required to appear in person in front of the committee. You will receive the
exact date and location for the interview in an e-mail the week before the
interview/audition.
5. Announcement of the Interview/Audition results

We aim to inform the candidates on the outcome of their interview/audition at the

latest two weeks after the interview/audition. The results will be communicated
per e-mail only. If you have not heard from us two weeks after your
interview/audition, please contact us for the info. It might mean that the
processing of the information took up a bit more time than scheduled. It does not
necessarily mean you did not pass the interview/audition.
6. You passed the interview/audition

After we received your authenticated documents, we check their authenticity. At
the moment the orientation committee formally informs us that you passed the
audition, we will issue a letter stating that you may be enrolled as a student at the
School of Arts for the upcoming academic year. For candidates that require a
document to help them obtain their student visa, this will be issued at this point
as well.
Attention: issuing the approval letter can take up some time. The sooner you can
provide us with your authenticated documents, the sooner the procedure can be
concluded.

REQUIRED DOCUMENTS FOR SESSION 1
STEP ONE: WHEN APPLYING
APPLICATION FORM DOCUMENTS TO BE UPLOADED:
A. ID CARD (pdf)
B. MASTER PROPOSAL (pdf)
C. DIPLOMA COPIES + TRANSCRIPTS + TRANSLATIONS (*) (**) (***)
D. SCORES TO YOUR AUDITION PROGRAM
E. A COPY OF YOUR DIPLOMA IN ORIGINAL LANGUAGE (*) (**) (***)
F. A COPY OF YOUR DIPLOMA TRANSCRIPTS/SUPPLEMENTS IN ORIGINAL LANGUAGE (*)
G. A COPY OF YOUR DIPLOMA TRANSLATION INTO DUTCH, ENGLISH, FRENCH OR GERMAN

(UNLESS ALREADY IN ONE OF THESE LANGUAGES) (*)
H. A COPY OF YOUR DIPLOMA TRANSCRIPT/SUPPLEMENTS TRANSLATION INTO DUTCH, ENGLISH,

FRENCH OR GERMAN (UNLESS ALREADY IN ONE OF THESE LANGUAGES) (*)
Please send all of these documents through the application link, making sure that your application
reaches us before the deadline expires on Friday, March 22, 2019 at 16h00 (Brussels’ Time Zone).
(*) If you already have a certified, legalized or apostille version of this document, please send the scan
of that version.
(**) If you do not have your diploma yet: a document that states when you expect to obtain your diploma
(preferably issued by your school, or – if not available – by yourself).
(***) If you are a Chinese student holding a Chinese diploma, please refer to this page
STEP TWO: AFTER HAVING PASSED THE ORIENTATION COMMITTEE

INTERVIEW/AUDITION
SEND PER POSTAL MAIL
E. A COPY OF YOUR DIPLOMA IN ORIGINAL LANGUAGE (**) (***)
F. A COPY OF YOUR DIPLOMA TRANSCRIPTS/SUPPLEMENTS IN ORIGINAL LANGUAGE
G. A COPY OF YOUR DIPLOMA TRANSLATION INTO DUTCH, ENGLISH, FRENCH OR GERMAN

(UNLESS ALREADY IN ONE OF THESE LANGUAGES)
H. A COPY OF YOUR DIPLOMA TRANSCRIPT/SUPPLEMENTS TRANSLATION INTO DUTCH,

ENGLISH, FRENCH OR GERMAN (UNLESS ALREADY IN ONE OF THESE LANGUAGES)
MAKE SURE YOUR DOCUMENTS HAVE BEEN CORRECTLY AUTHENTICATED !

REQUIRED DOCUMENTS FOR SESSIONS 2 OR 3
APPLICATION FORM DOCUMENTS TO BE UPLOADED:
A. ID CARD (pdf)
B. MASTER PROPOSAL (pdf)
C. DIPLOMA COPIES + TRANSCRIPTS + TRANSLATIONS (*) (**) (***)
D. SCORES TO YOUR AUDITION PROGRAM
E. A COPY OF YOUR DIPLOMA IN ORIGINAL LANGUAGE (*) (**) (***)
F. A COPY OF YOUR DIPLOMA TRANSCRIPTS/SUPPLEMENTS IN ORIGINAL LANGUAGE (*)
G. A COPY OF YOUR DIPLOMA TRANSLATION INTO DUTCH, ENGLISH, FRENCH OR GERMAN (UNLESS
ALREADY IN ONE OF THESE LANGUAGES) (*)
H. A COPY OF YOUR DIPLOMA TRANSCRIPT/SUPPLEMENTS TRANSLATION INTO DUTCH, ENGLISH, FRENCH

OR GERMAN (UNLESS ALREADY IN ONE OF THESE LANGUAGES) (*)
SEND PER POSTAL MAIL
E. A COPY OF YOUR DIPLOMA IN ORIGINAL LANGUAGE (**) (***)
F. A COPY OF YOUR DIPLOMA TRANSCRIPTS/SUPPLEMENTS IN ORIGINAL LANGUAGE
G. A COPY OF YOUR DIPLOMA TRANSLATION INTO DUTCH, ENGLISH, FRENCH OR GERMAN (UNLESS
ALREADY IN ONE OF THESE LANGUAGES)
H. A COPY OF YOUR DIPLOMA TRANSCRIPT/SUPPLEMENTS TRANSLATION INTO DUTCH, ENGLISH, FRENCH

OR GERMAN (UNLESS ALREADY IN ONE OF THESE LANGUAGES)
PLEASE MAKE SURE THAT THE DOCUMENTS YOU SEND PER POSTAL MAIL CONTAIN
THE CORRECT AUTHENTICATION
The abovementioned documents must be sent through the application link before
expiration of the deadline and additionally, the authenticated documents (E,F,G,H)
should have reached us per postal or registered mail only before the deadline expires
If the scores reach us after the deadline, we cannot provide with you with an
accompanist, should one have been required.
(*) Translations necessary if your diploma is not in English / German / Dutch or French
(***) If you are a Chinese student holding a Chinese diploma, please refer to this page.

DOCUMENT AUTHENTICATION & TRANSLATION OF YOUR DOCUMENTS.
WHAT IS: AN AUTHENTICATION?
(Does not apply to documents issued by an official authority in Belgium)
Documents issued by a local authority in Belgium have legal and official value in Belgium. This
is not automatically the case for documents issued by authorities or organizations abroad.
Documents issued abroad need a form of authentication (= mostly a stamp of some kind) to make
them legally valid and acceptable for official use in Belgium.
Depending on the country your diploma was issued in, a different kind of authentication stamp
will need to go on the copies of your diploma, transcripts, supplements and translations to give
them any legal value and proof of authenticity in Belgium. This is the part of your documents that
is verified by the School of Arts External Admission Council and the reason why we require the
copies containing the original authentication stamps from you and not any scans or photocopies.
Without the approval from the School of Arts External Admission Council, we cannot admit a
student to the school.
Receiving the approval from the School of Arts External Admission Council can take up a couple
of weeks. It is therefore in your own importance to start up your procedure as soon as possible.
Apart from the official stamps, your diploma will need following elements:
1. The mention that you are in fact a bachelor in the arts (or in case you apply for an
advanced master or postgraduate program: that you are a master in the arts) or the
equivalent title of the bachelor in your country.
2. The date you obtained your diploma
3. The level you attained (if available)
4. Your name
5. The name of the school or institute where you graduated.
Please remember: the School of Arts – University College Ghent does not accept original
diplomas. If you nevertheless decide to send us your original diploma, this is entirely at your own
risk. The school cannot be held liable for loss or damage to your original papers. What we require
are copies that have been certified/legalized/stamped with an apostille.

What authentication method do I need to use for my documents?
Strictly speaking, there are four methods that may apply to official documents, depending on the
country where the diploma was issued. On the next page you’ll find an indication of what action
needs to be taken for which countries. This action is either:
1. No action required or,

2. Certified Copy required or,
3. Apostille Stamp Required or,
4. Legalization Stamp required
In order to find out what action is required for your country, please consult the List of countries
per authentication method on pages 28 and following.
What is a certification stamp?

A certification stamp is an official stamp issued by your school or local municipality.These are
usually free of charge and quite easy to obtain.
What is an apostille stamp?

The Apostille is a stamp or printed form consisting of 10 numbered standard fields issued by a
competent authority other than your school or local municipality. For a list of competent
authorities, please refer to this list . The Apostille does not give information regarding the quality
of the document, but certifies the signature (and the capacity of who placed it) and correctness of
the seal/stamp on the document which must be certified.
(example of an apostille sticker).

What is a legalization?
Legalization is the procedure of making official documents legally valid and ready for use in a
foreign country. Legalizations are issued by the consulate or embassy of the country you need the
document for in the country your document was issued in (e.g. : a diploma from Iran needs to be
legalized in the Belgian consulate or embassy in Iran). A legalization comes in the form of a stamp
or sticker that has the same lay-out world-wide. Documents from countries who have not signed
or ratified the Convention of The Hague need to be issued with this stamp.
(example of a legalization stamp)

List of countries and required authentication methods.
This list serves as an indication only and you must always double check with the competent
authority to see whether the authentication method is correct.
Source: http://www.diplomatie.be – list update by School of Arts on 01/12/2016
COUNTRY AUTHENTICATION METHOD

Afghanistan Legalisation
Albania Legalisation
Algeria Legalisation
American Samoa No information available
Andorra Apostille
Angola Legalisation
Anguilla Legalisation
Antigua & Barbuda Apostille
Argentina Apostille
Armenia Apostille
Aruba Apostille
Australia Apostille
Austria Apostille
Azerbaijan Apostille
Bahamas Apostille
Bahrein Apostille
Bangladesh Legalisation
Barbados Apostille
Belarus Apostille
Belize Apostille
Benin Legalisation
Bermuda Apostille
Bhutan Legalisation
Bolivia Legalisation
Bosnia & Herzegovina Apostille
Botswana Apostille
Brazil Apostille
Brunei Apostille
Bulgaria Apostille
Burkina Faso Legalisation
Burundi Legalisation
Cambodja Legalisation
Cameroon Legalisation
Canada Legalisation
Cape Verde Apostille

Central African Republic Legalisation
Chili Apostille
China Legalisation
China (SAR Hong Kong) Apostille
China (SAR Macau) Apostille
Columbia Apostille
Comoros Legalisation
Congo (Brazzaville) Legalisation
Congo (Democratic Republic) Legalisation
Costa Rica Apostille
Croatia Apostille
Cuba Legalisation
Cyprus Apostille
Czech Republic Apostille
Denmark Certification Stamp
Djibouti Legalisation
Dominica Apostille
Dominican Republic Legalisation
East-Timor Legalisation
Ecuador Apostille
Egypt Legalisation
El Salvador Apostille
Equatorial Guinea Legalisation
Eritrea No information available
Estonia Certification Stamp
Ethiopia Legalisation
Fiji Apostille
Filipines Legalisation
Finland Apostille
France Certification Stamp
French Guyana Certification Stamp
French Polynesia Apostille
Gabon Legalisation
Gambia Legalisation
Georgia Apostille
Germany Certification Stamp
Ghana Legalisation
Granada Legalisation
Greece Apostille
Greenland Legalisation
Guadaloupe Certification Stamp

Guam Apostille
Guatemala Legalisation
Guinea Legalisation
Guinea-Bissau Legalisation
Guyana Legalisation
Haiti Legalisation
Honduras Apostille
Hungary Apostille
Iceland Apostille
India Apostille
Indonesia Legalisation
Iran, Islamic Republic Legalisation
Iraq Negative advice on legalisation
Ireland Certification Stamp
Israël Apostille
Italy Certification Stamp
Ivory Coast No information available
Jamaica Legalisation
Japan Apostille
Jordan Legalisation
Kazachstan Apostille
Kenya Legalisation
Kiribati No information available
Kosovo Apostille
Kuwait Legalisation
Kyrgyz Legalisation
Laos Legalisation
Latvia Certification Stamp
Lebanon Legalisation
Lesotho Apostille
Liberia Legalisation
Libya Legalisation
Liechtenstein Apostille
Lithuania Apostille
Luxembourg Apostille
Macedonia Apostille
Madagascar Legalisation
Malawi Apostille
Malaysia Legalisation
Maledives Legalisation
Mali Legalisation

Malta Apostille
Marshall Islands Apostille
Martinique Certification Stamp
Mauritania Legalisation
Mauritius Apostille
Mexico Apostille
Micronesia Legalisation
Moldova Apostille
Monaco Apostille
Mongolia Legalisation
Montenegro Apostille
Morocco Apostille
Mozambique Legalisation
Myanmar Legalisation
Namibia Apostille
Nauru Legalisation
Nepal Double legalisation
Netherlands Certification Stamp
New Caledonia Apostille
New Zeeland Apostille
Nicaragua Apostille
Niger Legalisation
Nigeria Legalisation
Norfolk Island No information available
North Korea Legalisation
Northern Mariana Islands No information available
Norway Apostille
Oman Apostille
Pakistan Legalisation
Palau No information available
Palestinian Areas No information available
Panama Apostille
Papua New Guinea Legalisation
Paraguay Legalisation
Peru Apostille
Poland Apostille
Porto Rico Apostille
Portugal Apostille
Qatar Legalisation
Réunion Certification Stamp
Roumania Apostille

Russia Apostille
Rwanda Legalisation
Saint Kitts and Nevis Apostille
Saint Lucia Apostille
Saint Vincent and The Grenadines Apostille
Saint-Pierre and Miquelon No information available
Samoa Apostille
San Marino Apostille
Sao Tome and Principe Apostille
Saudi Arabia Legalisation
Senegal Legalisation
Serbia Apostille
Seychelles Apostille
Sierra Leone Legalisation
Singapore Legalisation
Slovakia Apostille
Slovenia Apostille
Solomon Islands Legalisation
Somalia Negative advice on legalisation
South Africa Apostille
South Korea Apostille
South Sudan No information available
Spain Apostille
Sri Lanka Legalisation
Sudan Legalisation
Surinam Apostille
Swaziland Apostille
Sweden Apostille
Switzerland Apostille
Syria Negative advice on legalisation
Tadjikistan Legalisation
Tanzania Legalisation
Tchad Legalisation
Thailand Legalisation
Togo Legalisation
Tonga Apostille
Trinidad & Tobago Apostille
Tunisia Legalisation
Turkey Apostille
Turkmenistan Legalisation
Turks and Caicos Islands Apostille

Tuvalu Legalisation
Uganda Legalisation
Ukraine Apostille
United Arab Emirates Legalisation
United Kingdom Apostille
United States of America Apostille
Uruguay Apostille
Uzbekistan Legalisation
Vanuatu Legalisation
Vatican No information available
Venezuela Apostille
Vietnam Legalisation
Wallis and Futuna Apostille
Yemen Legalisation
Zambia Legalisation
Zimbabwe Legalisation
DOCUMENT TRANSLATION
When your documents are not originally issued in Dutch, English, French or German, you are
required to provide us with a translation in either Dutch, English, French or German. This
translation needs to be authenticated as well.
The translation must be done through a sworn translator:
In Belgium: through a sworn translator linked to the Court of Justice

http://www.juridat.be/eerste_aanleg/index.htm ;
Abroad: through a sworn translator linked to the Belgian embassy/consulate in

the country of origin (original stamps and signatures).

ADDITIONAL DOCUMENTS FOR CHINESE STUDENTS
Since the academic year 2007-2008 all students from the People’s Republic China have to obtain
a certificate of academic screening issued by the Academic Evaluation Centre (APS) of the
German Embassy in Beijing before being allowed to enroll at any higher education institution,
language course or other preparatory course in Flanders. The APS certificate is also required for
obtaining a student visa to Belgium. Students planning to study in Flanders in 2015-2016 are
advised to contact the Academic Evaluation Centre in Beijing, e-mail: [email protected] as soon
as possible in order to make the necessary appointments and this before applying for a visa.
More information on APS can be found at their website: http://www.aps.org.cn .
PLEASE NOTE: this procedure is not applicable for students coming from Taiwan!
(example of an APS certificate valid for studies in Belgium)

OVERVIEW OF DEADLINES AND DATES
Date Event
27.02.2019 Information Afternoon from 14h-17h
22.03.2019 Submission Deadline Session 1 (All Programs)
Submission Deadline Master Mind Scholarship
Submission Deadline School of Arts Scholarship
08.04.2019 Student Affairs Department Closed for Easter Recess
23/04/2019 Student Affairs Department Re-Opens
28/04/2019 Open House Day
29/04/2019 Auditions Session 1 Master, Postgraduates
30/04/2019 Auditions Session 1: Advanced Master in Contemporary Music
14.06.2019 Submission Deadline Session 2 – Postgraduates in Music
28.06.2019 Submission Deadline Session 2 – Advanced Master in Contemporary Music
Submission Deadline Session 3 – Postgraduates in Music
04.07.2019 Auditions Session 2 – Advanced Master in Contemporary Music
05.07.2019 Auditions Session 2 – Postgraduates in Music
08/07/2019 Student Affairs Department Closed for Summer Recess
19/08/2019 Student Affairs Department Re-Opens
23.08.2019 Submission Deadline Session 3 – Advanced Master in Contemporary Music
29.08.2019 Auditions Session 3 – Advanced Master in Music
30.08.2019 Auditions Session 2 – Master in Music
Auditions Session 3 – Postgraduates in Music
20/09/2019 Welcoming / Information Day Foreign Master Students
23/09/2019 Start Academic Year 2019-2020

WHERE TO SEND YOUR DOCUMENTS TO
Per e-mail: [email protected]
Per postal mail: School of Arts

University College Ghent
c/o Paul Lamont
Student Affairs Office
J. Kluyskensstraat 2-6
B-9000 Ghent
If you want to send per registered mail: School of Arts

University College Ghent
c/o Paul Lamont
Student Affairs Office
J. Kluyskensstraat 2-6
B-9000 Ghent
Phone number: ++ 32 (0)9 243 36 13

PRACTICAL INFORMATION CONCERNING ORIENTATION COMMITTEE
AUDITION FOR MASTER/ ADVANCED MASTER CANDIDATES IN MUSIC
Meeting with the Orientation Committee – Performing Music: Classical Music
PART 1: Practical exam
About the repertoire
During your practical instrument/voice test you have to show your artistic and
technical level in as many possible ways. The repertoire consists of at least a
half hour program. At least one composition should be contemporary music,
preferably written after 1950.
With the submission of your application documents, you will also upload your
program scores in PDF
If an accompanist is required, you need to indicate this in your application

documents. If you have not done this at the submission deadline, we cannot
guarantee that we can provide an accompanist for you. If the nature of your
repertoire is of such nature that the accompaniment cannot be done by our
regular team of accompanists, the candidate is required to arrange the
accompaniment him/herself.
PART 2: Intake
After your exam, there will be an intake with the Orientation Committee. The
Orientation Committee consists of several teachers and experts in the field you
are applying for. The Orientation Committee takes a decision on enrolment in
the master course. You will be asked about your motivation, discipline,
communication awareness, your master proposal and knowledge of the specific
domains of performing music.
Meeting with the Orientation Committee – Performing Music: Jazz /Pop
The practical exam consists of two parts:
1) Five standards/songs of your own choice

· If you choose the jazz-option, you will have to prepare five standards/tunes
of your own choice: the conservatory will supply the accompanists.

· If you choose the pop-option, you will have to prepare five pop songs.
BEWARE: for this option, you will have to provide your own accompaniment
(rhythm section) .
2) Prima Vista
You will have to play a standard/song at sight (prima vista). The level of this
song will not be too difficult and will be a jazz/pop song.
technical level in as many as possible ways.
PART 2 : Intake
are applying. The Orientation Committee takes a decision on enrolment in
the master course. You will be asked about your motivation, discipline,
domains of performing music.

Meeting with the Orientation Committee – Composing Music: Composition
The practical exam consists of three parts:

1) Test elementary technique on a keyboard/piano
2) Test own instrument (other than keyboard/piano) or test musical expression
instrument (ex. laptop)
3) Evaluation of your compositions portfolio (scores, recordings etc.)
PART 2: Intake
are applying. The Orientation Committee takes a decision on enrolment in the
master course. You will be asked about your motivation, discipline,
domains of composing music.

Meeting with the Orientation Committee – Composing Music: Production
PART 1: Submission of a digital portfolio when applying
Students will be invited on the basis of diploma, master proposal and portfolio.
For the portfolio, please use the online application form to upload your songs.
PART 2: Intake
The orientation committee will do a small interview with you on the

mentioned dates

Meeting with the Orientation Committee – Advanced Master in Contemporary Music
About the repertoire
technical level in as many possible ways. The repertoire consists of at least a 45
minute program from which the jury will select 30 minutes. The repertoire
consists of a mix of 20th or 21st century music compositions.
With the submission of your application documents, you will also upload your
program scores in PDF
If an accompanist is required, you need to indicate this in your application

documents. If you have not done this at the submission deadline, we cannot
guarantee that we can provide an accompanist for you. If the repertoire is of a
nature that it cannot be performed by our regular team of accompanists, the
candidate is required to arrange the accompaniment him/herself.
About the master proposal
Cfr: page on the master proposal
PART 2: Intake
Immediately after your audition, there will be an intake interview with the
Orientation Committee. The Orientation Committee consists of several teachers
and experts in the field you are applying for. You will be asked about your
motivation, communication capabilities, your master proposal and knowledge in
the fields of contemporary music performance and creation.

CHECK LIST
 Have you checked the deadlines for application?
 Have you preregistered on https://webreg.hogent.be?
 Have you received the automatic reply mail containing the link to the
application form?
 Have you entered all necessary info and documents in the application
form?
 Did you authenticate your documents?
 Did you send your authenticated documents per post?

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Application Guidelines

Academic Year 2016-2017

IMPORTANT FIRST WORDS TO ALL CANDIDATES WHO WISH TO APPLY 4

Application Guidelines 2019-2020 2

Application Guidelines 2019-2020 3

1. It is of capital importance that candidates respect the deadlines mentioned in the

Information moments at the School of Arts:

Please print only what you need.

Application Guidelines 2019-2020 4

- In musical practice or performance: In most cases, it is quite simple to

Application Guidelines 2019-2020 5

Application Guidelines 2019-2020 6

MASTER PROPOSAL/MOTIVATION LETTER

Here is a word of explanation on two important features of any application.

Application Guidelines 2019-2020 7

1. A digital portfolio when submitting your application documents.

2. An actual physical portfolio at the time of the interview (Instrument building

Application Guidelines 2019-2020 8

SPECIFICATIONS FOR THE DIGITAL PORFOLIO FOR CANDIDATES IN JAZZ OR

The digital portfolio consists of following things:

1. A link to a performance video.

The video should contain 3 songs.

2. The song description (author, composer, released …)

Creating a Digital Portolio

Application Guidelines 2019-2020 9

THE BRIDGING PROGRAM / PREPARATION PROGRAM

THE BRIDGING PROGRAM

The curriculum manager for the music programs is Mrs. [email protected]

THE PREPARATION PROGRAM

Application Guidelines 2019-2020 10

Musical Performance Practice

Information on the program is also available here

In our postgraduate Musical Performance Practice program, as a performing musician

Soloist Classical Music

Information on the program is available here

Application Guidelines 2019-2020 11

Application Guidelines 2019-2020 12

MUSICAL PERFORMANCE PRACTICE

Information on the program is available here

A. Proposal Artistic Research Project

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Application Guidelines 2019-2020 14

A. Proposal Musical Project

Application Guidelines 2019-2020 15

What to present at the Orientation Committee?

You bring along a program overview with:

Application Guidelines 2019-2020 16

Master in Classical Music Mr. Lukas Huisman [email protected]

Application Guidelines 2019-2020 17

The tuition fee for the master programs comes to

Overview tuition fees in music

EEA STUDENT NON EEA STUDENT

Application Guidelines 2019-2020 18

Application Guidelines 2019-2020 19

THE SCHOOL OF ARTS SCHOLARSHIP FOR NON EEA STUDENTS

More information is available from: [email protected]

The full application regulations can be consulted here.

Application Guidelines 2019-2020 20

C. DIPLOMA COPIES + TRANSCRIPTS + TRANSLATIONS () () ()

E. A COPY OF YOUR DIPLOMA IN ORIGINAL LANGUAGE () () ()

E. A COPY OF YOUR DIPLOMA IN ORIGINAL LANGUAGE () (*)

C. DIPLOMA COPIES + TRANSCRIPTS + TRANSLATIONS () () ()

E. A COPY OF YOUR DIPLOMA IN ORIGINAL LANGUAGE () () ()

E. A COPY OF YOUR DIPLOMA IN ORIGINAL LANGUAGE () (*)