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FI-CO

SAP Systems Application and Products in Data Processing

SAP is one of the ERP product which is developed in 1972 by 5 former IBM engineers

First time SAP was released in 1972 in Germany. SAP Head Quarters are in Germany

Version :4.6,4.7 ECC 5.0,6.0

ECC ERP Central component

ERP Enterprise Resource Planning

Enterprise Resource Planning. It integrates all the systems in one system. It facilitates free flow of data

among departments.

Various Types of ERP Packages: SAP, Oracle-Financials,JD Edwards, BAAN, Peoplesoft are various

types of ERP packages available in the Market. Among them SAP is Famous in the world

Enterprise : Enterprise stands for business organization with huge resource.

Resource An enterprise has following resources

Money (finance department)

Men (HR department)

Materials (Purchase and stores)

Manufacture (Production Planning)

Marketing (sales & Distribution)

Planning The bellow Planning activities are Performed in organization to improve

Productivity

Effective

Efficiency

The Moto of ERP systems is planning of resources in the organization in an effective manner of get more
Profits.

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USER NAME:Cost of the SAP is based on Number of Users Major Benefit of Users is it fixes the responsibility
of the employee. Who has done ,what can be identified. So the responsibility will be fixed on employees. User
name is not case Sensitive. We can use either Small Letters or Capital Letters
PASSWORD:Benefit of Passwords are for restricting the Un-authorized use of Users,Length of the Password
can be Minimum 6 and Maximum 40 characters. It is case sensitive. We can use Alphabetic, Numeric's,
Alphanumeric or Special Characters like " * " or "#" etc.

Note: It is not possible to change the password more than once in a Day
System will not permit us to use the last 5 passwords.
If we lost Password itcan not be restored. Basis Consultant has to allot New Password

LANGUAGE: Along with package SAP has given 41 languages . If we do not specify the language, by
default system will use English ( EN) as language

If any user want to work on different screens at a single time, he can open up to a max of 6 windows or
Sessions

WHAT IS SESSION: A session is a window or screen where SAP user will do day to day activities One user
can open 6 Sessions at a time.

HOW TO CREATE NEW SESSION


To create new session path is Menu Bar---->System---->Create Session

HOW TO MOVE FROM ONE SESSION TO ANOTHER:


Press Alt+Tab to move from One session to another session easily

HOW TO CLOSE SESSION:To close one session, path is Menu Bar---->System---->End Session

WHAT IS TRANSACTION CODE: Transaction Code is a code number given for each activity . SAP has given
some Transaction Codes ( TC's ) which are common in SAP through the world.If customer / Purchaser want to
give their own TC's it should start either with "Y" or "Z". Other Alphabets are not allowed in SAP.

GOING BACK TO SAP EASY ACCESS SCREEN:


Use /N in Command Window . N is not case sensitive.

ACTIVATING TRASACTION CODES IN SAP MENU Some times TC's will not appear in SAP Easy Access
Menu. To activate them path is Menu Bar---->Extras---->Settings---->Display Technical Names Check Box and
Press Enter

What is Client ?

Client: Each Server can be configured with single client or multiple clients according to the business
requirement.
Each client will have they own set of tables

Normally when a Company ( ex. NCC) intends to start SAP in its Company, it purchases SAP software from
SAP-India. Price of SAP software is based on the Number of Users. Once company purchased the software, it

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recruits / engage another Company (ex Cap Gemini) forimplementation purpose. Both the purchaser and
implementer will recruit some employees for implementation of SAP. They are called as Core Team Members.
Structure of Core Team will be like below

NCC ( Purchaser) for Module CAP GEMINI( Implementer)

1 . Accounts Manager FICO 1 FI Consultant


2 Costing Manger FICO 2 CO Consultant
3 Purchase Manager MM 3 MM Consultant
4 Sales Manager SD 4 SD Consultant

Core Team from Purchaser analyze the present situation in the Company and preparethe Process Document
for SAP Implementation

Basis Consultant will install or copy the SAP in Server and Create the Client Numbers
By default SAP-India is allotting 000 (or) 001 (or) 067 (or) 800 as Development Client #
Number of Production Client will be given by Basis Consultant after Discussing with
Purchaser. There will be Minimum of 2 Clients. Some companies are creating 3 clients

1. Development Client ------> for Customization purpose


2. Testing Client ------> for Testing purpose
3. Production Client ------> for Live Data, entering day to day activities

All the Customization will be done at Development Client only.

Server: Server is a physical device used to store organizational data, the server are managed with the database
and all types of data is stored in the table format (Rows&column)

Transport Request: TR are generated for configuration or customization and for development changes.

Transactional data: The day to day business transactions are called transactional data.

Ex: Posting general entries ,customer ,vendor and asset posting ext........

No transport request for transactional data the direct real time transactions are posted in production server by
business users.

Master data: Master data is base for posting transactional data and used for reporting.

Ex: GL Accounts
Customer
Vendor
Asset Master data
Material Master data
Cost Centre Master data
Profit Centre Master data Ext.......

Using upload methods the master data and transactional data will be loaded to quality and production server

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during implementation and roll out projects

Upload Methods

LSMW (Legacy System Migration Work Bench)


BDC (Batch Data Conversion )
E-CATT's(Electronic Computer Aided Testing Tool)

FI Finance Accounting (module) is used to meet or achieve all statutory and internal financial reporting
requirements for generating P&L and Balance sheet reports.

Co Controlling is the module used to control the overhead cost and to generate more profits with in the
organization.

1)Define Company

A company is the organizational unit used in the legal consolidation module to roll up financial statements of
several company codes.

A Company also used for group reporting or consolidated reporting.

A Company can be assigned one or more company codes

In Sap the basic information about company is stored with a key 6digit.

In normal terminology company is used to join independent branches together as a legal unit by the
consolidation.

Path: SPRO--SAP Reference IMG--Enterprise Structure--Definitions--Financial Acc--Define company


OX15

Click on Define company

Click On New Entries

Company : II02

Company Name : II Solutions

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Name of Company 2 :

Details information

Street : Kukatpalli

Po Box : 57002

Postal Code : 57002

City : Hyderabad

Country : IN

Language Key : EN

Currency : INR

Click Create Request and Change Short Description

Select Save Button ( or) Ctrl + S Buttons for saving the Company Information

Enter and SAVE.

2)Define Credit Control

Credit Control area is an organizational unit which is used to maintain credit limits against customer of the
organization

One company code must be assigned to only one credit control area, but same credit control area can be
assigned to multiple company codes

Path: SPRO--SAP Reference IMG--Enterprise structure--Definition--Financial Accounting--Define Credit


Control area OB45

Click On Define Credit Control Area


Click On New Entries

Credit Control Area : II02

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Currency : INR

Enter and Back

Description : Customer Credit Control Area II01

Enter and SAVE.

3)Define Company Code

The Company Code is the smallest organizational unit for which a complete self-contained set of accounts can
be drawn up for purposes of external reporting.

Company Code is central organizational unit and all other logistic payroll controlling module structure are to be
assigned to the company codes

As per business requirements we can create one or more company codes

For Consolidation reporting company code must be assigned to the respective companies

If consolidation module is in scope each company code must be assigned to a company.

Path: SPRO-SAP Reference IMG- Enterprise Structure-Definitions-Financial Acc-Edit Copy Delete Check
Company Code OX02

Click On Edit Copy Delete Check Company Code


Double Click On Edit Company Code Data
Click On New Entries

Company Code : II02


Company Name : II Solutions
City : Hyderabad
Country : IN
Currency : INR
Language : EN

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Click On Address Details

Title : Company

Name : II Solutions

Street Address

Street/House Number: Kukatpalli/ 5-234

Postal Code/City : 57002/ Hyderabad

Country : IN Region: 01

Po Box Address

Po Box : 57002

Postal Code : 57002

Enter and SAVE.

4)Define Business Areas

Business area is an organizational unit that corresponds to a specific business segment or area of responsibility
in a company. The financial statements are created business areas
for internalreporting purpose only. you can create as many business areas as you require. the definition of
business area is optional. you cannot assign the business areas to company.

Path: SPRO-SAP Reference IMG-Enterprise structure-Definition-Financial Accounting-Define Business


Areas OX03

Click On Define Business Area


Click On New Entries

Business Area Description

II02 Hyderabad

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Enter and SAVE.

5) Define Functional Area

Functional Areas are used to generate cost of sales reporting using departments like
Sales
Production
Marketing
Administration

It is an organizational unit, in accounting used to classify the expenses of an organization by the departments.
Sap has standard multiple functional areas if they met business requirements so we can use existing
Functional areas.

0100 - Manufacturing
0110 - Direct Production Cost
012 - Overhead Production Cost
0300 - Sales and Marketing
0400 - Administration
0600 - Other operating income

PATH:SPRO- SAP Reference IMG-Enterprise Structure-Definition-Financial Accounting-Define


Functional Area (FM_FUNCTION) OKBD

Click On Define Functional Area


We Use Existing Functional Areas
We Use Existing Functional Areas

6) Define Consolidated Business Areas

Business areas are financial organizational units which are used to generate individual financial statements at
branch level product level

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Business areas are maintain independent by the company code these areas are not assign to any company
codes can be used across all company codes.

PATH:SPRO- SAP Reference IMG-Enterprise Structure-Definition-Financial Accounting-Maintain


Business Consolidation Area OCC1

7) Click On Maintain Consolidation Business Area


Click On New Entries
Consolidation Business Areas Description
II02Vijayawada

Enter and SAVE.

8)Assign Company Code to Company

PATH: SPRO---->Enterprise Structure---->Assignment---->Financial Accounting---->Assign Company


Code to Company
OX16
Click On Assignment and click on Assign Company Code to Company

Click On Position Button and Enter Company Code II02

Cocd City Company


II02 Hyderabad II02

Enter and SAVE.

9) Assign Company code to Credit Control Area OB38

PATH: Same Path as above

Click On Assign Company Code to Credit Control Area


Click On Position Button and Enter Company Code II02
Cocd City Credit Control Area
II02 Hyderabad II02

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Enter and SAVE.

10)Assign Business Area to Consolidation Business Area OBB6

PATH: Same Path as Above

Click On Assign Business Area to Consolidation Business Area

Business Area Description Consolidation Business Area

II02 Vijayawada II02

Enter and SAVE.

11) Chart of Account

Chart of Account consist a list of G/L accounts.

The Chart of Accounts(COA) controls the creation of G/L account.

All financial transactions must be posted to G/L accounts.

COA must be assigned to a company code. One Chart of Account can be assigned to many Company codes.

Based on business organization structure and reporting requirements of country we can use three types of chart
of accounts.

Operational Chart of Account: The regular business transactions are posted to G\L accounts created with
reference to operational Chart of account

Group Chart of Accounts: Consolidation purpose will use group chart of accounts.

Country Chart of Accounts: As per country legal requirement will use country chart of accounts.

Path: SPRO--Financial Acc New--General Ledger A/C--GL Accounts--Master data--Preparations--Edit


Chart of Accounts List OB13

Click On Edit Chart of Account

Click On New Entries

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Chart of Accts : II02

Description : Chart of Account for IT02

Language : English

Length of GL : 8

Controlling Integration : Manual Creation of Cost Elements

Enter and SAVE.

12) Assign Company Code to Chart of Account OB62

PATH: Same Path as above

Click On Assign Company Code to Chart of Account

Click On Position Button and Enter Company Code

Cocd Name City Chart/Accts

II02 II Solutions Hyderabad II02

Enter and SAVE.

13) Account groups

Account groups determine which fields you can configure on the G/L master record.

The standard SAP require at least two account groups, one for balance sheet accounts and one of the profit
and loss accounts.

Account group controls


The no ranges of Documents and Field status of the master records.

14)Define Account Group

PATH: Financial Accounting New--GL Accounting--Master Data--G/L Account --Preparations--Define A/c


Group OBD4

Define Account Group

Click On New Entries

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Maintain the Groups Liabilities Assets Revenues Incomes Expenses Fixed Assets

ChrtAccts Acct Group Name From acct To account

II02 LABL Liabilities1000000 1999999

II02 ASTS Assets 2000000 2999999

II02 REVE Revenue 3000000 3000500

II02 INC Incomes 3000501 3999999

II02 EXPS Expenses 4000000 4999999

II02 FEXS Fixed Assets 5000000 5999999

Enter and SAVE

15) Retained Earnings Account

At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings
account.

Financial Accounting New--GL Accounting--GL Accounts--Master Data--Preparations--Define Retained


Earnings A/c OB53

Click On Define Retained Earning Account

Enter Chart of Account II02 and Enter

P&L Statement Type Account

X 1000100

Enter and SAVE.

16) Fiscal year Variant

Fiscal year is classified into Two types

1) Calendar fiscal year: Jan to December

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2) Non calendar fiscal year : April to March

July to June

October to September

Year Shift:Year shift is the indicator used with non calendar fiscal years convert to two calendar periods into
one financial year

+1 Next Calendar year period

-1 Previous Calendar Year periods

Variant:Variant is a key within which we maintain settings relevant to certain configuration, the variants are
maintained at a client level and assign to the company codes

Fiscal Year is a period of 12 months and SAP provides 4 special periods. Fiscal year determines .Posting
periods are used to assign business transactions. Fiscal year may be year dependent or year independent.

The Special periods in a fiscal year variant can be used for things like posting audit or tax adjustments.

Year Dependent

The financial year is same as calendar year. Starting from 1st Jan to 31st Dec (where posting periods and the
calendar months are equal)

Year Independent

The financial year is different from calendar year Starting from 1st April to 31st March (where the posting period
months are not equal to calendar year months)

Shortened Fiscal Year

A financial year, which has less than 12 periods.

PATH: Financial Accounting New--Fin. A/c Global Setting-Fiscal Year-Maintain Fiscal Year Variant
OB29

Click On Maintain Fiscal Year Variant

Select Fiscal Year Variant V3 and Click On Copy as Button

Change Fiscal Year Variant from V3 to Maintain Variant II

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Click On Copy all button

Enter and SAVE

17) Assign Company Code to Fiscal Year Variant OB37

Same Path as above

Click On Assign Company Code to Fiscal Year Variant

Click On Position Button and Enter Company Code II02 and Enter

Cocd Company Name Fiscal Year VariantDescription

II02 II Solutions II Apr,- March, 4 Special Periods

Enter and SAVE

18) posting periods

The Posting period variant controls which posting periods, both normal and special, are open for each company
code. It is possible to have a different posting period variant for each company code in the organization. The
posting period is independent of the fiscal year variant.

Financial Accounting(new)-Financial Accounting Global Settings(New)-Ledger-Fiscal Year and Posting


Periods-Posting Periods -Define Variants for Open Posting Periods OBBO

Click On Define Variants for Open Posting Periods

Click On New Entries

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Variant Name

II02 Posting Period Variant for II02

Enter and SAVE.

19) Assign Posting Period Variant to Company Code


Financial Accounting(new)-Financial Accounting Global Settings(New)-Ledger-Fiscal Year and Posting
Periods-Posting Periods -Assign Company Code to a Fiscal Year Variant OBBP

Click on Assign Variants to Company Code

Click On Position Button and Enter Company Code II02

Cocd City Variant


II02 Hyderabad II02

Enter and SAVE.

20) Define Open and Close Posting Periods


PATH: Financial Accounting-Fin A/c Global Settings-Leader-Fiscal year-Posting Periods-Open and
Close Posting Periods OB52
Click On Open and Close Posting Periods

Click On New Entries

Var. A From acct toaccount fromper.1 Year TO period Year From

Var. A From per.1 Year To period Year From per.2 Year To period Year

II02 + 1 2015 12 2015 13 2015 16 2015

II02 A 1 2015 12 2015 13 2015 16 2015

II02 D 1 2015 12 2015 13 2015 16 2015

II02 K 1 2015 12 2015 13 2015 16 2015

II02 M 1 2015 12 2015 13 2015 16 2015

SAVE

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Account Types

A Asset

D Customer

K Vendor

M Material

S General Ledger

21) Field Status Variants


We can control the field at
A Transaction level
B Group level and
C Posting key level.

PATH:Financial Accounting New-Financial A/c. Global Settings-Ledgers-Fields-Define Field Status


Variants OBC4

Click On Define Field Status Variants

Select Standard Field Status Variant 1000 and Click On Copy as Button

Remove 1000 and Maintain Variant II02

Click on Copy All Button

Number of dependent entries copied: 49

Enter and SAVE.

Change FSV From 1000 to II02 and Name Field Status for II02

Enter

Enter and Save.

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If there is any business requirement we need to control the transaction level fields. Select FSTV and Double
click on Field Status variant

Select the field and double click on Field status group

Double click on Genral data

Maintain Fields based on business requirement

EX: Make it required text field and Save

When We select Suppress --------- Field will not be visible on Screen at the time of Posting

When We select Required --------- Field will appear with √ Mark. Withoutentering data in the
field , we cannot go to next field.

When We select Optional --------- Field will appear on Screen, but it is our choice to enter the data
or not

22) Assign Company Code to Field Status Variants OBC5

PATH: Financial Accounting(New)-Financial Accounting Global Settings(New)-Ledgers-Fields-Assign


Company Code to Field Status Variant

Click On Assign Company Code to Field Status Variant

Click On Position Button and Enter Company Code II02 and Enter

Cocd Company Name City Field Status Variant

II02 II Solutions Hyderabad II02

Enter and Save.

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23) Document types


Document type is the identifier of different account transactions like SA for G/L,AA for Asset Accounting etc.
The document. Types controls things like type of the account that can be posted , the document types controls
number ranges and it controls the header fields.
PATH: Financial Accounting New- Financial Accounting Global Settings (New)--Document--Document
Types--Define Document Types for Entry View
OBA7

SAP has standard document types, based on client requirement we can use same document type or
create new document type or copy

24) Document Number Range creation

Are defined at the specific interval with in which documents should be created in sap and document number
ranges depends upon company code and valid for the defined year. We can assign one or more document
types to each number range. The number range becomes effective by the document type specified in document
entry and Posting.

We have to types of Number Intervals


External: We need to maintain number ranges Manually
Internal: System will pick the number range automatically

PATH: Financial Accounting New--Financial AccountingGlobal settings-Documents-Document number


range-Document in Entry View-Define Document Number Ranges for Entry View
FBN1

Click On Define Document Number Ranges for Entry View

Click On Define Document Number Range and Enter Company Code ' II02' and Click On Change Interval
Button

NO Year From number To number Current number

01 2015 1000 1999 0

Enter and Save.

Note: Up to 20 Number ranges we need to created

25) Posting keys

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Posting keys determine whether a line item entry is a debit or a credit as well as the possible field status for the
transaction

PATH: Financial Accounting (New)--Financial Accounting Global Settings (New)--Document--Define


Posting Keys OB41

NOTE:SAP has standard Posting Keys, based on Client requirement we can use same Posting Keys or
create new Posting Key.
26) EX-- If we want to control posting key level double click on 06 posting key.

Click On Maintain Field status

Which group we want to require .Double Click On Group

Which field we want to make it Suppress or required or Optional

Enter and SAVE

27) Tolerance groups

Tolerance group for GL Account :


Tolerance group for account specifying the limit for payment or receipt of payment.it is by the line item
wise and creating the discount for the line item.
PATH: Financial Accounting New--General Ledger accounts--Business Transactions--Open Item
Clearing--Clearing Differences--Define Tolerance Group for GL A/c
OBA0

Click On Define Tolerance Groups for G/L Accounts


Click On Define Tolerance Group for GL A/c and Click On New Entries
Company Code : II02
Tolerance group description : Tolerance group for II02
Enter and Save.

28) Tolerance group for Employees :


Tolerance group for Employees specifying the limits to the employees for the receiving or payment

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amounts.

PATH: Financial Accounting New--General Ledger Accounting--Business Transactions--Open Item


Clearing--Clearing Differences--Define Tolerance Group for Employees
OBA4
Click On Define Tolerance Groups for Employees
Click On New Entries
Company Code : II02
Amount per Document : 9999999999
Amount pr Open item Account Item : 9999999999
Cash discount per line Item : 5 %
Enter and Save.

29) Define Calculation Procedure

A calculation procedure is defined for each country, each containing the specifications required to calculate and
post tax on sales/purchases. Each calculation procedure contains several tax types, which are called condition
types in the procedure.
The system defaults condition types when you define a tax code. The condition type (such as input or output
tax) specifies the base amount on which the tax is calculated and the account key that is used to post the tax.
The specifications necessary for calculating and posting tax have been defined for the condition type and
account key.

PATH: Financial Accounting (New)--Financial Accounting Global Settings (New)--Tax on


Sales/Purchases--Basic Settings--Check Calculation Procedure OBQ3

Click On Check Calculation Procedure

Double Click On Define procedures


Click On New Entries

Procedure Description

ZTAXIN Sales Tax – INDIA

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Enter Procedure 'ZTAXIN' and Description' Sales Tax- India' and Select Line Item and Double Click On''Control
Data'
Click on New Entries
SpetCTtp Description From Accounting Key
100 BASB Base Amount -
200 MWVS Input Tax 100 VST
300 MWAS Output tax 100 MWS

Enter and Save.

30) Assign Country to Calculation Procedure


PATH: Financial Accounting (New)--Financial Accounting Global Settings (New)--Tax on
Sales/Purchases--Basic Settings--Assign Country to Calculation Procedure OBBG

Click On Assign Country to Calculation Procedure


Click On Position Button and Enter 'IN’ again Enter

CTY Name Procedure


IN INDIA ZTAXIN
Enter and Save.

Controlling Area Creation


Path: Spro – Controlling – General Controlling - Organization – Maintain Controlling area OKKP

Double Click on Controlling Area

Click on New Entries

Controlling Area II02

Name Controlling Area for II02

CO ->Co Area Controlling Area same as company code

Currency Type 10

Currency INR

Chary of Accts II02

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Fiscal Year Variant II

CCtr Std.Hierarchy II02

Enter

Click on “YES”

SAVE

Click on “YES”

SAVE.

Double click on Assignment of company code

Click on New Entries

Cocd Company Name

II02 II02 Solutions

Enter

SAVE

Double click on Active Components/ Control indicators

Click on New Entrees

Controlling Area II02

Fiscal Year 2015 to 9999

Cost Centers Component Active

Order Management Component Active

Commit. Component Component Active

Component Active

Profit Center Accounting

Cost Objects

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De Active Document Splitting

PATH: SPRO – Financial Accounting New – General Ledger Accounting New – Business Transactions –
Document Splitting

Click On Active for Document Splitting

Double Click On De Active for Company Code

Click On Position Button

Maintain Company Code II02

Check On In Active for Company Code

Enter and Save.

General ledger

The General ledger is a collection of the group of accounts that supports the value items shown in major
financial Statements

Creation of G/L Account

The GL account is made up of two segments namely company code segment and chart of accounts segment.
Creation of G/L account can be done in three ways namely,

1. Creation of G/L account centrally-FS00.

2. Creation of G/L account in COA- FSP0

3. Creation of G/L account in CC- FSS0

Creation of G/L account in COA- FSP0

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This functionality gives a basic template of the GL account. The account is created with entire data required from
the COA.

1. Account Group to which it belongs.

2. P&L a/c or Balance sheet a/c.

3. Description and other information.

This can be used by all CC with same COA; in this case CC-1000 & CC-2000 can use the same GL.

Creation of G/L account in CC- FSS0:

This functionality is used to assign the Company Code relevant data to the GL account.

1. Currency.

2. Tax relevant settings.

3. Field status group.

4. Tolerance group.

5. Authorizations. Etc.

Creation of G/L account centrally-FS00:

The purpose of creating GL account centrally is to create GL account in both the segment together,

PATH:SAP Easy Access--Accounting--Financial Accounting--General Ledger--Master Records--G/L Accounts--


Individual Processing--FS00-Centrally FS00

Creation of Expense G/L for Salaries Paid

Screen shot gives the overview of the field which has the' Chart of Account' related data

Enter G/L Account 4000000

Company Code II02

Click On Create Button

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Account Group Expenses

Click On Radio Button P&L Statement Account

Short Text Salaries Paid

Long Text Salaries Paid

Click On 'Control data'

Screen shot gives the overview of the field which has the ' Company Code' related data

Check Line Item Display

Sort Key 001

Click On Create/bank/interest tab

Maintain Fields Field Status Group G004

Enter and SAV

Creation of Bank G/L Account

Maintain G/L Account 2000202

Company Code II02

Click On Create Button

Account Group Asset

Click On Radio Button Balance Sheet Account

Shot Text Outgoing Bank

Long Text Outgoing Bank

Click On Control Data

Maintain Fields Tick Only Balances in Local Currency

Tick Open Item Management

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Tick Line Item Display

Sort Key 001

Click On Create Bank Interest

Maintain Field Field Status Group G005

Check Relevant to Cash Flow

Enter and SAVE

If we want to post One GL entry

PATH: Sap Easy Access--Accounting--General Ledger--Document Entry--Enter GL Account Document


FB50

Maintain Fields Document Date 03032015

Posting Date 03032015

G/L Account 4000000(Expense Account)

G/L Account 2000102(Outgoing Bank)

Enter

Go To Document and Simulate

We can see the Debit and credit Line Items

Enter and SAVE

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Sample Document Template Creation

Create a sample Document Template and store in the system

Every month end, by coping Sample Document Number and modify the date and amount and post the

transaction.So that we will not for get any provisions for that month.

Note: This is used for Month end Provisions and Sample Document template will not update the

Ex: Salaries Ac Dr 100000

Rent Ac Dr25000

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To Outstanding Expenses 125000

To Create Sample Document Template

Create General Ledger Master

Salaries Ac (Cost Ac Group' Expense ')

Rent Ac (Cost Ac Group'Expenses ')

Outstanding Exp Ac (Current Liabilities 'Liabilities Group')

If you store a sample document, the system automatically assigns a number to this special document. To

do this, the system uses the number interval X2. This number range may only be used by the system.

You cannot assign it to any document type. You have to set up this number range in all the company

codes where sample documents are used. You have to use key X2 for this number range.

Create Number Ranges for Sample Document FBN1

PATH: Financial Accounting New--Financial Accounting Global settings-Documents--Document

number range--Document in Entry View--Define Document Number Ranges for Entry View

Go to FBN1

Maintain Fields Company Code II02

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Click On Change Intervals

Maintain fields No Year from Number To Number

X2 2015 7000 7999

Enter and SAVE

Creation of GL Accounts Group

1) Salaries Paid Expenses P&L Group

2) Rent Paid Expenses P&L Group

3)Outstanding Expenses Liability Balance Sheet

1) Creation of Expense G/L for Salaries Paid

PATH:SAP Easy Access--Accounting--Financial Accounting--General Ledger--Master Records--

G/L Accounts--Individual Processing--FS00-Centrally FS00

Screen shot gives the overview of the field which has the' Chart of Account' related data

Enter G/L Account 4000000

Company Code II02

Click On Create Button

Account Group Expenses

Click On Radio Button -P&L Statement Account

Short Text &Long Text Salaries Paid

Click On 'Control data'

Screen shot gives the overview of the field which has the ' Company Code' related data

Check Line Item Display

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Sort Key 001

Click On Create/bank/interest tab

Maintain Fields Field Status Group G004

Enter and SAVE

2) Creation of Expense G/L for Rent Paid

PATH:SAP Easy Access--Accounting--Financial Accounting--General Ledger--Master Records--

G/L Accounts--Individual Processing--FS00-Centrally FS00

Screen shot gives the overview of the field which has the' Chart of Account' related data

Maintain Fields GL Account 4000300(Rent Expenses)

Company Code II02

Click On Create Button

Account Group Expenses

Check Radio Button -P&L Statement acct

Short Text & Long Text Rent Account

Click On Control Data Button

Check Line Item Display

Sort Key 001

Click On Create/bank/interest tab

Maintain Fields Field Status Group G004

Enter and SAVE

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3) Creation of Liability G/L for Outstanding Expenses

PATH:SAP Easy Access--Accounting--Financial Accounting--General Ledger--Master Records--

G/L Accounts--Individual Processing--FS00-Centrally FS00

Screen shot gives the overview of the field which has the' Chart of Account' related data

Maintain Fields GL Account 1000500(Liability)

Company Code II02

Click On Create Button

Account Group Liability - (Balance Sheet Account)

Short Text and Long Text Outstanding Expenses

Click On Control Data Tab

Maintain Fields Check Only Balance in Local Crcy

Check Open Item Management

Sort Key 001

Click On Create Bank Interest

Maintain Fields Field Status Group G001

Enter and SAVE

1. Creation of Sample Document

1)PATH:SAP Easy Access--Accounting--Financial Accounting--General Ledger---Document Entry--

Reference Documents-- Sample Document F-01

Click On F-01 Sample Document

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Maintain Fields Document Date 31.03.2015(Future Date)

Posting Date 31.03.2015(Future Date)

Document Type - SA

Company Code II02

Currency - INR

Posting Key 40(Debit ) GL Account 4000100(Expenses salary)

Maintain Fields Amount 500000

Business Area II02

Text Salary Provision for March

PostKY(Debit) Account 4000300(Rent Account GL)

Enter

Maintain Fields Amount 35000(For Rent)

Business Area II02

Text Rent Provision for March

Pstky 50(Credit)

Maintain Fields Amount *

Business Area II20

Text Outstanding Exp

Enter

Account 1000500(Liability for Other Expenses)

Enter

System Shows the remaining balance amount 5,35,000

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Click On Document

Post

Display Sample Document FBM3

PATH:SAP Easy Access--Accounting--Financial Accounting--General Ledger---Document --Reference

Documents--Sample Documents—Display

Maintain Fields Document Number 50003

Company Code II02

Fiscal Year 2014

Enter

We can see the line item wise Debit and Credit

2) Change the document Entries or post the document Go to F-02

PATH: Sap Easy Access--Accounting--Financial Accounting--General Ledger--Document Entry --

General Posting F-02

Click On Document

Click On Post with Reference"

Enter the Document Number and Company Code

Enter

Enter the Document Number and Company Code

Enter

Double Click On 'Line Item' Rent Account

Remove 35000

Maintain "0"

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Enter and Back

We can see the line item" 0" and back

Double Click on Outstanding Exp Line Item

Remove 5,35,000

Maintain "* “

We can see the remaining balance 5,00.000

Enter

Click On Document

Simulate

The posted document number '1006'

To View the GL document, Go to FBL3N

Maintain OutstandingExp 1000500

Open at key date 31.03.2015

EXECUTE

We can see the outstanding expense line item.

To post the sample document Go To F-07

Path: Easy Access--Accounting--Financial Accounting--General Ledger--Document Entry-F-

07Outgoing Payment

Maintain Fields Document Date 31.03.2015

Posting Date 31.03.2015

Type SA

Company Code II02

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Text Clearing Outstanding Provisions

Account 2000102

Amount 500000

Business Area II02

Account 1000500(Outstanding Expenses Account)

Enter

Click On Document

Simulate

We can see the Debit 40 Outstanding Exp

Credt50 Outgoing Bank

RECURRING ENTRY DOCUMENT

Periodically recurring entries posted by recurring entries program based on recurring entry documents. This
process is comparable to the standing order you give to your bank to deduct your rent, premium payments, or
loan repayments. Recurring entries are business transactions that are repeated regularly, Such as rent or
insurance.

You enter this recurring data in recurring entry original documents. This documents does not update the
transaction figures. The recurring entry program uses it as a basis for creating accounting balance.

The system uses the recurring entry original document that you enter as a reference. It is not an accounting and
therefore does not affect the account balance.

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In the recurring entry document,you define when a posting is to be created with this document . You have two
options for scheduling. Postings can be made periodically or in a specific date.

For periodic postings, specify thefirst and last day of execution, as well as the interval in months.

To post recurring entry documents. You have to set up a separate number range for the company codes that use
them. You have to use key x1 for the number range. The system takes numbers for the recurring entry original
documents from this number range.

Create Number Rangers for Recurring Document FBN1

Go to FBN1

Maintain Fields Company II02

Click on Change Intervals

NO Year From Number To Number Current Number

X1 2015 70000 79999 0

Enter and Save.

Creation of Recurring Document FBD1

Path: Easy Access – Accounting – Financial Accounting – General Ledger – Document Entry – Reference
Documents

Click on FBN1 Recurring Document

Maintain Fields

Company Code II02

First Run On 01.05.2015

Last Run On 01.07.2015

IntervalIn Months 01

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Document Type SA

Currency INR

Posting Key 40

Account 4000300 (Rent Account)

Enter

Maintain Field Amount6000

Business Area II02

Value Date 11.03.2015

Text Rent Expenses

Posting Key 50

Account 2000102 (Outgoing Bank)

Enter

Maintain Fields

Amount 6000

Business Ares II02

Value Date 11.07.2015

Text Outgoing Bank

Goto Document and Post

Document 70000 was stored in company code II02

Display Recurring Entry Document F.15

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Path: Easy Access – Accounting – Financial Accounting – General Ledger –Periodic Processing –
Recurring Entry – F.15 –Lists

Click On F.15

Maintain

Company Code II02

Document Number 70000

Fiscal Year 2015

Click On Execute

Create Posting Documents for Recurring Documents F.14

Path: Easy Access – Financial Accounting – General Ledger Accounting Periodic Processing - Recurring
Entries- F.14 – Execute

Click On F.14

Maintain Fields

Company Code II02

Document Number 70000

Fiscal Year 2014

Settlement Period 01.05.2015

User Name Sriram

Enter and Execute

Session SAP120 Was Created

Go To Menu Bar System - Service – Batch Input – Sessions

Select SAP 120Line item

Click On Process Button

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Click On Radio Button Display Errors Only

Click On Process

Click On Exit Batch input

Parking of General Ledger Documents Fv50

You can park a document before you post it. This is useful for example ,If the data you want to enter is incomplete.
Or the parking and posting functions are carried out by different accounting clerks.

To Park the G/L Document

Go to FV50

Maintain Fields for Expenses G/L

Document Date 06.04.2015

Posting Date 06.04.2015

Header Text Building Expenses

G/L Account 4000500(Expenses G/L)

Amount 1500

Text Building Expenses

Business Area II02

Outgoing Bank 2000102(Outgoing Bank G/L)

Amount 15000

Text 06.04.2015

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Business Area II02

Enter

Click On Document and Park

To Post the parked Document

Go To FBV0

Maintain Fields

Company Code II02

Document Number 1012

Fiscal Year 2015

Enter

Click On Document and Post

Document was posted in company code II02

Accrual and Deferral

An accrual of an expense refers to the reporting of an expense and the related liability in the period in which
they occur, and that period to the period in which the payment is made An example of an accrual for an
expense is the electricity that is used in December, but the payment will not be made until January.

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Creation of G/L Salaries Payable

Go To FS00

G/L Account 1000020

Company Code II02

Account Group Liability

Short Text Salary Payable

G/L Account Long Text Salary Payable

Click On Control Data

Check Only Balance In Local Currency

Check Open Item management

Check Line Item Display

Sort Key 001

Click On Create/Bank/Interest

Field Status Group G001

Enter and Save.

Creation of Accrual/Deferral Document FBS1

Path : Accounting – Financial Accounting – General Ledger – Periodic Processing – Closing – Valuate – Enter
Accrual/Deferral Accounting Document

Click On FBS1 – Enter Accrual/Deferral Doc

Document Date 30.07.2015

Posting Date 30.07.2015

Type SA

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Reversal Reason 05(Accrual)

Reversal Date 01.08.2015

Posting Key 40

Account 4000000Expenses(Salary Paid)

Enter

Amount 15000

Text Salary Payable

Posting Key 50

Account 100020 Liability(Salary Payable)

Enter

Amount 15000

Text Salary Paid

Enter

Go To Document and Simulate

40 400000 Salary Paid 15000

50 100020Salary Payable 15000-

In this screen we can see the Debit and Credit

Reverse Accrual/Deferral Document F.81

Path : Accounting – Financial Accounting – General Ledger – Periodic Processing – Closing – Valuate – F.81 –
Reverse Accrual/Deferral Document

Click On Accrual/Deferral Document

Company Code II02

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Click On Execute

Click On Reversal Documents

Note: In this Screen we can see the reversed document 1050

To View Reversal Document FB03

Go To FB03

Document Number 1050

Company Code II02

Fiscal Year 2015

Enter

Note : In this Screen we can see the reversed Line Items

40 100020 salary Payable 15000-

50 400000 Salary Paid 15000

Cash Journal

Cash Journal is a sub ledger of Bank Accounting it is used to manage a company’s cash transactions the
system automatically calculates and displays the opening and closing balances, and the receipts and postings
to G/L accounts, as well as vendor and customer accounting.

Create G/L Account for Cash Journal FS00

Path : Financial Accounting(New) – Bank Accounting – Business Transactions – Cash Journal –Create G/L
Account for Cash Journal

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Click On Create G/L Account for Cash Journal

G/L Account 2000700

Company Code II02

Account Group Assets

Check Balance Sheet Account

Short Text

G/L Account Long Text Petty Cash Account

Click On Control Data

Check Only Balance In Local Currency

Check Line Item Display

Sort Key 001

Click On Create /bank/Interest

Field Status Group G001

Check Post Automatically Only

Enter and SAVE.

Define Number Range Intervals for Cash Journal Documents FBCJC1

Path : Financial Accounting (New) – Bank Accounting – Business Transactions – Cash Journal – Define
Number Ranges for Cash Journal Documents

Click On Define Number Range Intervals for Cash Journal Documents

Company Code II02

Click On Change Intervals

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Click On Insert Intervals

No From Number To Number

011000 1999

Enter and SAVE

Set Up Cash Journal FBCJC0

Path : Financial Accounting (New) – Bank Accounting – Business Transactions – Cash Journal - Set Cash
Journal

Click On New Entries

Co Cd CJ No CrcyDT G/L A/C DT VPT DT VPT DTPCT DT PCT Cash Journal Name

II02 0001 INR SA KZ KZDZ DZPetty Cash Amount

Company Code II02

Cash Journal Number 0001

Currency INR

Document Type for G/L Accounting SA

Document Type for Payment to Vendor KZ

Document Type for Payment to Vendor KZ

Document Type for Payment to Customer DZ

Document Type for Payment to Customer DZ

Cash Journal Name Petty Cash Account

Enter and SAVE

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Create, Change, Delete Business TransactionsFBCJC2

Path : Financial Accounting (New) – Bank Transactions – Cash Journal – Create, Change, Delete Business
Transactions

Click On New Entries

Company Code Business Transaction Type G/L Account CJ Business Tran Account Mod

II02 R Revenue 3000000 Sales Account Check

II02 E Expenses 4000000 Expenses Account Check

Enter and SAVE.

Set Up Print Parameters for Cash Journal FBCJC3

Path: Financial Accounting (New) – Bank Accounting – Business Transactions – Cash Journal – Set Up Print
Parameters for Cash Journal

Click On New Entries

Company Code CJ Print Program Report Variant Correspondence

II02 RFCASH00 DEMOEN SAP18

Enter and SAVE

Cash Journal Posting FBCJ

Path: Accounting - Financial Accounting – General Ledger – Document Entry – FBCJ – Cash Journal
Posting

Click On FBCJ – Cash Journal Posting

Click On Change Cash Journal

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Company Code II02

Cash Journal 0001

Enter

Click On Receipts

Business Transaction Amount G/L Account Text

Sales Account 18000 3000000 Sales

Select Line Items

Click On Select Posted Items

Click On Cash Journal

Enter

In this screen we can see Posted Document Number 1051

Sales Account1800

Closing Balance 1800

Back

Click On Cash Payments

Business Transaction Amount G/L Account Text

Sales Account 5000 4000000 Salary Exp

Select Line Item

Click On selected Posted items

Click On Print Cash Journal

Enter

In this screen we can see Posted Document Number 1052

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Salary Expenses 500

Closing Balance 17,500

Interest Calculation

There are three of interest Calculation SAP

A) Account Balance Interest Calculation [s – Type]


B) Item Interest Calculation [P – Type]
C) Penalty Interest Calculation [z – Type]

In S –Type interest Calculation on a the few balance outstanding in an accounting this is an account
This is generally used in case of G/L accounts
Ex: Term Loan Account

In P – Type Interest is calculated on a few selected open items only, and not on the entire balance in an
account. This is generally used in case of overdue receivables or payables. Hence it is also known as
Interest on Arrears.

In z – Type is calculated on interest arrears (per item)or in the account balance interest calculation
(interest Scale)

The basic parameters (procedure) for calculating interest are defined in an interest Calculation indicator
(ICI) These parameters including the following.

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1)Frequency of interest calculation Monthly, Quarterly, Half Yearly, Yearly),


2) Calendar Type to be used
3)Interest Calculation Type (S- Type, P – Type or Z – Type)

Note: Every ICI is identified by a user –defined two -digit a code defined at the client level.

Note: Every account for which interest is to be calculated must have an ICI mentioned in its master
record

Calendar Types

There are four system – defined Calendar Type.

B Type 30 days in a month

(Bank Calendar) 360 days in a year

J Type 30 days in a month

(Japanese) 365 days in a year

F – Type Actual no. of days in a month

(French) 360 days in a year

G – Type Actual no. of days in a month

(Gregorian)365 days in a year

Example

Principal amount for interest calculation 1000/-

Rate of Interest 12% p a

Period for interest calculation 1st Jan to 3rd March

Calendar TypeInterest Calculation

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‘B’ Type 1000 x 12/100 x 63/360 = 21.00

‘J’ Type 1000 x 12/100 x 63/365 = 20.71

‘F’ Type 1000 x 12/100 x 62/360 = 20.67

‘G’ Type1000 x 12/100 x 62/365= 20.38

Note: In India , we generally follow the ‘G’ Type Calendar.

Define Interest Calculation Types OB46

Path: Financial Accounting (New) – General Ledger Accounting (New) - Business Transactions – Bank
Account Interest Calculation – Interest Calculation Global Settings – Define interest Calculation Type

Click On Define Interest Calculation Types

Click On New Entries

Interest Indicator Name Interest Calculation Type Name

G1 10%Monthly S Balance Interest Calculation

Enter and SAVE

Prepare Account Balance Interest Calculation OBAA

Path: Financial Accounting (New) – General Ledger Accounting (New) – Business transactions - Bank Account
Interest Calculation

Click On Prepare Account Balance Interest Calculation

Click On New Entries

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Interest Calculation Indicator G1

Interest Calculation Frequency 01

Calendar Type G

Check Balance Plus Interest

Enter and SAVE.

Define Interest Reference RateOBAC

Path: Financial Accounting (New) – General Ledger Accounting (New) – Business Transactions – Bank Account
Interest Calculation – Interest Calculation – Define Reference Interest Rates

Click On Define Reference Interest Rates

Click On New Entries

Reference Interest Rate G2

Long Text 10% Monthly

Description 10% Monthly

Date From 01.07.2015

Currency INR

Enter and SAVE.

Define Time Dependent Terms OB81

Here we specify how the interest rate is to be determined each ICI

Time Dependent Terms can have one of the following four system-defined options.

Credit Interest Balance Interest Calculation

(This refers to S- Type Interest Calculation as applied to credit balance)

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Debit Interest Balance Interest Calculation

(This refers to S- Type Interest Calculation as applied to debit balance)

Path: Financial Accounting (New) – General Ledger Accounting (New) – Business Transactions –Bank
Accounting Interest Calculation – Interest Calculation – Define Time-Dependent Terms

Click On New Entries

Interest Calculation Indicator G1

Currency Key INR

Effect from 01.07.2015

Sequential Number 01

Term Credit Interest Balance Interest Calculation

Reference Interest Rate G2

Enter and Save

Click On Next Entry

Interest Calculation Indicator G1

Currency Key INR

Effect from 01.07.2015

Sequential Number 02

Term Debit Interest Balance Interest Calculation

Reference Interest Rate G2

Enter and SAVE.

Define Reference Interest Values OB83

Path: Financial Accounting (New) – General Ledger Accounting (New) – Business Transactions – Bank
Account Interest Calculation – Interest Calculation – Enter Interest Values

Click On Enter Interest Value

Reference Interest Rate Description Valid From Interest Rate

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G2 10%Monthly 01.07.2015 10

Enter and SAVE.

Creation OF G/L Master

1) Secure Loan Account


2) Interest Account
3) Outgoing Bank
4)

Secure Loan Account

Go To FS00

G/L Account 1003000

Company Code II02

Account Group Liability

Check Balance Sheet Account

Short Text ING Term Loan

Long Text ING Term Loan

Click On Control Data

Check Open item Management

Check Line Item Display

Sort Key 001

Click On Create/Bank/Interest

Field Statues Group G001

Interest Indicator G1

Enter and SAVE.

Creation of Interest Paid Account

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GO TO FS00

G/L Account 4000902

Company Code II02

Account Group Expenses

Check P&L Account

Short Text Interest Paid

Long Text Interest Paid

Click On Control Data

Check Line Item Display

Sort Key 001

Click On Create Bank Interest

Field Statues Group G004

Enter and SAVE.

Creation Of Bank Account

Go To FS00

G/L Account Group 2000102

Company Code II02

Account Group Assets

Check Balance Sheet Account

Short Text ING Outgoing Bank

Long Text ING Outgoing Bank

Click On Control Data

Check Only Balance in Local Currency

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Check Open Item Management

Check Line Item Display

Sort Key 001

Click On Create Bank Interest

Field Statues Group G005

Check Relevant to Cash Flow

Enter and SAVE.

Assignment of Account for Automatic Postings OBV2

Path: Financial Accounting (New) – General Ledger Accounting - Business Transactions – Bank Account
Interest Calculation – Interest Posting – Prepare GL Account Balance Interest Calculation.

Click On Prepare G/L Account Balance Interest Calculation

Click On Accounts

Chart of Accounts II02

Enter

Account Symbol Currency G/L Account

0002 INR 4000902

2000 INR ++++++++++

Enter and SAVE.

Posting of Term Loan Receipt F-02

Go To F-02

Document Date 10.07.2015

Posting Date 10.07.2015

Company Code II02

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Posting Key 40

G/L Account 2000101(Incoming Bank)

Enter

Amount 100000

Value Date 10.07.2015

TextING Term Loan Receipt

Posting Key 50

G/L Account 1003000(ING Term Loan Account)

Enter

Amount 100000

Text ING Term Loan Receipt

Enter and SAVE.

Term Loan Repayment

Go To FS00

DocumentDate 25.07.2015

Posting date 25.07.2015

Company code 1102

Posting key 40

G/L Account 1003000(ING LOAN ACCOUNT)

ENTER

Amount 30000

Value Date 27.07.2015

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Text ING Term Loan Repayment

Posting Key 50

G/L Account 2000102(ING Outgoing Bank)

Enter

Amount 30,000

Value Date 25.07.2015

Text ING Term Loan Repayment

Enter and SAVE.

Interest Calculation Run F.52

Path: Accounting – Financial Accounting – General Ledger – Periodic Processing – F.52 Balances

Click On F.52

Chart of Accounts II02

G/L Account 10003000

Company Code II02

Calculation Period 01.07.2015 To 31.07.2015

Date of Interest Calculation 31.07.2015

Check Post Interest Settlement

Check Upload Master Record

Execute

Go To System – Service – Batch Input – Session

Select RFSZIS00 Line Item

Click On Process

Check Display Errors Only

Click On Process

Click On Exit Batch input

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Validation
Validation in sap is used in document posting. In sap all input values are valuated either by a program or with a table.
However certain validations not carried on by these standard programs so you can have to specifically use validation
program to create validation rules in sap for your specific requirements

While entering a transaction in sap system will validate the combination that is entered and if it matches with the
requirement that is defined in validation rule in sap then it will allow you to post the transaction or else it will shown as error
message that the combination is not allowed.

If this type of validation error occurs then either you have to change the combination that you entered or you need to
change the validation rule.

Path: Financial Accounting New -- Special Purpose Ledger -- Tools -- Maintain


Validation/Substitution/Rules -- Maintain Validation GGB0

Click On Maintain Validation

Click On Financial Accounting

Double Click On Line Item

Click On Validation

Validation Name AS01 AS01 Business Area Validation

SAVE

Select AS01

Click On Step

Validation Step 001 Hyderabad Business Area

SAVE

Click On Prerequisite

Double Click On Accounting Document Header

Double Click On Document Type

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Click On =

Click On Constant

Maintain Document Type SA

Enter

Click On Check

Double Click On Accounting Document Segment

Double Click On Business Area

Click On =

Click On Constant

Maintain Business Area AS0H

Enter

Click On Message

Message Number 004

Enter

Message Text Check the Business area

Message Variables

BKPF - BLART 2 BSEG - GSBER

Enter and SAVE

To Activate Validation

Path: Financial Accounting -- Financial Accounting Global Settings -- Tools --


Validation/Substitution -- Validation in Accounting Documents OB28

Click On Define Validations for Posting

Click On New Entries

Company Code Call point Description Activation Level

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AS01 2 AS01 Business Area Validation 1

Enter and SAVE

To Post Expense GL Using Business Area AS0H

Go To F-02

Document Date 03.01.2016

Posting Date 03.01.2016

Document Type SA

Company Code AS01

Posting Key 40

Account 4000000

Enter

Amount 10,000

Business Area AS0B

Note: If you are not entered correct business area which we defined in validation rule. System throws error
message as above

Substitution
The substitution tools can be used to substitute data immediately upon entry.

Providing the profit center contents using a certain combinations of expense accounts, company code and business
partner. This can be set as a substitution in the system.

Definition and Execution of Substitution.

Substitution- In Substitution, the values entered into the SAP system are validated according to a prerequisite defined by
the user. If the prerequisite is met the system replaces the value entered with other values.

Substitution in the system is carried in the following manner:

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Activation (Active?)Allocation (Organizational Unit?)Definition (What?)Callup point (When?) Application (Where?)

Path: Financial Accounting New -- Special Purpose Ledger -- Tools -- Maintain


Validation/Substitution/Rules -- Maintain Substitution GGB1

Click On Maintain Substitution

Click On Financial Accounting

Click On Line Item

Click On Substitution

Maintain Substitution AS01 New Substitution for AS01

Enter and SAVE

Click On Step

Check BSEG SGTXT Text

Enter

Check Constant Value

Enter

Step 001 Text Update for AS01

Select Prerequisite

Double Click On Structure BSEG Accounting Document Segment

Double Click On BSEG-BUKRS Company Code

Click On =

Click On Constant

Maintain Constant AS01

Enter

Maintain Constant Value Service Vendor

Enter and SAVE

To Activate Substitutions

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Path: Financial Accounting -- Financial Accounting Global Settings -- Tools --


Validation/Substitution -- Substitution in Accounting Documents OBBH

Click On Substitution in Accounting Documents

Company Code Callup Point Activation Level

AS01 2(Line Item) 1(Active)

Enter and SAVE

To Post Vendor Invoice

Go To FB60

Vendor 9000000

Invoice Date 05.01.2015

Posting Date 05.01.2015

Amount 100000

Enter

Text Service Vendor (System will pick the text from Substitution rule)

Accounts Payable

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The Account Payable application Component records and administers accounting data for all vendor .It is also
an integral part of the purchasing system . Deliveries and Invoices are managed accounting according to
vendors. The system automatically makes postings in response to the operative transactions.

Posting made in Accounts Payable are simultaneously recorded in the General Ledger where different G/L
accounting are updated based on the transactions involved (payable and down payments, for example). The
system contains due date forecasts and other standard reports that you can use to help you monitor open
items.

Vendor Master Data

Business Transactions are posted to accounts and managed using those accounts You must create a master
record for each account that you require. The master record controls that you can use to help you are recorded
and processed by the system.

Specifications you make in master records are used

As default values when you post items to the account. For example, the terms of payment you specify in the
master record are defaulted for document entry For processing business transactions For instance, bank details
and the payment methods (check or bank transfer, for example) are required for automatic payments.

For working with master records. You can present certain users from accessing an account by setting up
authorization groups’

Reconciliation accounts are managed implicitly using Sub Ledger Open item function.

Posting Key Debit Credit

Vendor 25 31

Vendor 29 39

Document Types

KR – Vendor Invoice

KZ – Vendor Payment

KA – Vendor Document (Transfers and Reversals)

Vendor Accounts Could be grouped into Account Group. This Account Group can be defined on the basis of
various parameters defending upon business requirements

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Note: Every Accounting Group is assigned to a number range .You can assign one number range to multiple
Account Groups. However ,You cannot assign multiple number ranges to the same Accounting Group.

Account Group Controls

It controls number ranges and master data fields

Vendor master has three segments

General data segment: It contains total information of vendor Like address fields, poster code, telephone etc…

Company code segment: It contains total company code detailLike reconciliation account, payment terms,
house bank, interest indicator, dunning Ext….

Purchasing Organization segment: It contains MM information

Vendor Account Group CreationOBD3

Path: Financial Accounting (New) – Account Receivable and Account Payable – Vendor Accounts – Master
Data – Preparations for the Creative Vendor Master Records – Define Account Group With Screen
Layout(Vendor’s)

Click On New Entries

Maintain Fields

Account Group 9000

Name Service Vendor for II02

Double Click On Company Code Data

Double Click On Account Management

Select Reconciliation AccountAs a Required Entry Field

Change Cash management Group Field As a Suppress

Enter and SAVE.

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Creation of Number Ranges XKN1

Number Ranges are Two Types

1) Internal Number Range


2) External Number

Internal Number Range: System will pick the number Range Automatically

External Number Range :We Need to Enter Number Range Manually

Path: Financial Accounting (New) – Accounts Receivable and Accounts Payable – Vendor Accounts – Master
data –Preparation for Creative Vendor Master Records – Creating Number Ranges for vendor Accounts

Click On Create Number Ranges for Vendor Accounts

Click On Change Intervals

Click On Insert Interval

Maintain Fields

No FromNu

m To Number

08 800000 899999

Enter and SAVE.

Assign Number Ranges to Account Groups OBAS

Path: Financial Accounting (New) – Accounts Receivable and Accounts Payable – Vendor Accounts – Master
data –Preparation for Creative Vendor Master Records – Assign Number Ranges to Vendor Account Group.

Click On Assign Number Ranges to Vendor Account Group

Click On Position Button

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Maintain Field Account Group 9000

Assign Number Ranges to Groups 08

Enter and SAVE.

Define Tolerance Group for Vendors /Customers OBA3

The Tolerance are used for differences in payment and residual items which can occur during payment
settlement. We can specify the Tolerances one or more tolerance groups. Allocate a Tolerance Group to each
vendor via the master records.

For each tolerance group we specify

Tolerances Up to which differences in payment are posted automatically to Expenses or Revenue account
When Clearing Open item.

The handling of the terms of payments for Residual Items, If they are to be Posted During Clearing

Employee Tolerances also Can be specified. Employee Tolerance is used to control the Upper Limits for
posting procedures(Posting Authorizations) and Permitted Payment Differences. While Clearing The Lower
Limit of the 2 will be taken.

Path: Financial Accounting (New) – Accounts Receivable and Accounts Payable –Business Transactions –
Outgoing Payment – Manual Outgoing Payments – Define Tolerance.(Vendor’s And Customers).

Click On New Entries

Maintain Fields Company Code II02

Currency No need to maintain currency system will pick currency from


Company Code.

Tolerance group description Tolerance group for II02

Enter and SAVE.

Creation of G/L Accounts FS00

Path: sap Easy Access-Accounting-financial Accounting-general Ledger-master Records-G/L Accounts-


Individual Processing-FS00- Centrally.

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1) Sundry Creditors(Service Vendor)

Maintain Fields

G/L Accounts 1000100 (Liability)

Company Code II02

Click On Create Button

Accounting Group Liabilities(Balance Sheet Account)

Short Text Service Vendor

Long Text Service Vendor

Click On Control Data

Recon, Account Type Vendor

Check Line Item Display

Sort Key 012

Click On Create Bank Interest Button

Field Statues Group G067

Enter and SAVE.

2) Creation of Advance to Sundry Creditors (Service Vendor)

G/L Account 2000100 (Asset)

Company Code II02

Click On Create Button

Account Group Asset (Balance Sheet Accounting)

Short Text AdvTo Service Vendor

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Long Text AdvTo Service Vendor

Click On Control Data

Recon Account Type Vendor

Check Line Item Display

Sort Key 012

Click On Create Bank Interest Button

Field Status Group G067

Enter and SAVE.

Note: To Post the vendor invoice (we need create expenses G/L)

3) Expenses G/L for Building Maintenances

Maintain Fields
G/L Account 4001000(Expenses)
Company Code II02

Click On Create Button


Account Group Expenses (P&L statement Account)
Short Text Building Maintenance
Long Text Building Maintenance

Click On Control Data


Check Line Item Display
Sort Key 001

Click On Create Bank Interest Button

Field Statues Group G004


Enter and SAVE.

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Link Between Sundry Creditors and Advance To Vendor OBYR

Path: SPRO – Financial Accounting New – Account Receivable and Account Payable – Business
Transactions – Down payment Made – Define reconciliation accounts for down payment
Creation OF special G/L Indicator

Click On Create Button

Maintain Fields

Special G/L Indicator Q


Name Vendor
Description Maintenance Vendor
Enter

Maintain Fields

Commitment Warning Tick

29 Down Payment Made


39 Reverse Down Payment

Enter and SAVE and Back

Maintain Chart of Account II02

Enter

Maintain Fields

Sundry Creditors Advance to Service Vendor Invoice


1001000 2001000

Enter and SAVE

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Define document types & Number ranges for Vendor Invoice

Vendor Invoice KR

Vendor Payment KZ

Vendor Payment OBA7

Path:FinancialAccounting Global Settings (New) – Document – Document Types – Define Document


Types for Entry View

Go To OBA7

Click On Position Button

Maintain Document Type KR

Double Click On Vendor Invoice (KR)

Maintain Field Number Range 19

Click On Number range information

Maintain Field Company Code II02

Click On Change Intervals

Maintain Fields Click On Insert Interval Button

No Year From number To number


19 2015 19000 19999

Enter and SAVE

Define document types and Number ranges for Vendor Payment OBA7

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Path: Financial Account Global Settings (New) – Document – Document Types – Define Document
Type for Entry View

Go To OBA7

Click On Position Button

Maintain Document Type KZ

Number range 15

Click On Number range Information

Maintain Fields

Company Code II02

Click On Change Intervals

Click On Insert Intervals

No Year From number To number


15 2015 15000 15999

Enter and SAVE

Maintain terms of Payment OBB8

Cash Discount is a reduction in the price of Vendor Invoice, allowed in those cases when payment is
made within a stipulated period.
In general business scenario, the cash discount will depend on the payment terms agreed with the
Vendor .. Generally, in the invoice a payment term may be mentioned. For example, if the payment term
mentioned in the invoice is “2/10, 1/10 Net 30” this means that the Vendor is entitled to a 2% discount if
the payment is made within 10 days of the delivery of the delivery of goods. And 1% discount if the
payment is made within 20 days of the delivery of goods if the payment is being made beyond 30 days
of the delivery of goods then full payment is expected. In any case, the full payment is expected to be
made within 30 days.

PATH: Financial Accounting New – Accounts Receivable and Account Payable – Business
Transactions – Incoming Invoices/Credit Memos – Maintain Terms of Payment OBB8

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Click On Maintain Terms of Payment


Click On New Entries

Maintain Fields
Payment Terms II02

Account Type Vendor

Default for baseline date Check Radio Button Posting date

Payment Terms Percentage Number of days


1 2% 10
2 1% 20
3 -- 30
Explanations

Within 10 days 2% cash discount


Within 20days 1% cash discount
Within 30days due net
Enter and SAVE.

Creation of Cash discount G/L


Go To FS00

Maintain Fields G/l Account 3000501(Incomes Group)

Company CodeII02

Click On Create Button

Account GroupIncomes(P&L statement Account)


Short Text Cash Discount
Long Text Cash Discount

Click On Control Data Maintain Fields

Check Line Item Display


Sort Key 001

Click On Create/Bank/InterestMaintain Fields

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Field Statues Group G001

Enter and SAVE.

Assignment of Accounts for Automatic Postings OBXU

Path: Financial Accounting (New) – Account Receivable and Account Payable – Business Transaction –
Outgoing Payments –Outgoing Payment Global settings – Accounts for Cash Discount Taken

Click On Define Accounts for Cash Discount Taken


Maintain Field Chart Of Accounts II02

Enter

Click On SAVE Button.

Note: In SAP, the standard transaction key SKE to determine accounts or posting keys for line items
which are created automatically by the system for cash discount granted.

In this configuration step the G/L account number to which the automatic posting for the cash discount is
to be made is assigned.

Maintain Account 3000501(Incomes)

Enter and SAVE.

Creation of Vendor Master Data FK01

Vendor master records contain important data on your vendors. You can also in the vendor master
record that applies to certain specific organizational levels (e.g. Company code, purchasing

The vendor master record consists areas:

General data

Data that applies equally to each company code within your enterprise (address, telephone number,
language in which you communicate with your vendor, etc)

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Company Code data

Data kept at the Company Code Level (Payment transaction data or number of control account, for
example)

Purchasing data

Data that is of Importance with regard to your enterprise’s purchasing activities and which is kept at
purchasing organization level ?(Such as contact person or terms of delivery).

PATH: Easy Access – Accounting – Financial Accounting – Account Payable – Master Records –
Create FK01

Maintain Fields

Vendor No Need to maintain number range


Manually because we maintain Internal
number range.
Company Code II02
Account Group 9000

Enter

Maintain Fields

Title Company
Name SR Enterprises
Street/House number Ameerpeta 6-442
Postal Code /City 570002Hyderabad
Country IN
Region 01
Post Box 570002
Postal Code 570002

Enter

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Note: Same Customer and Same Vendor Scenario Will Maintain “Customer Account” in this screen.

Enter

In this Screen we maintain vendor bank details

If foreign vendor we need to pay foreign currency

Some Important Fields in vendor bank details

IBAN It is used for foreign transactions,

will maintain IBAN code in IBAN entry field.

Routing Code It is used for foreign transactions,

will maintain Routing Code in reference field.

Swift Code It is used for local transactions,

will maintain swift code in bank details

(Length should be 8 to 11 between)

CODE Tables

IBAN TIBAN
Routing Code BNKA
Swift Code BNKA
Vendor Bank Masterdata LFBK

Vendor details will maintain in this screen (Based on client requirement)

Enter

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Maintain Fields Reconciliation account 1001000(Service Vendor


Sort Key 001

Enter

NOTE: The terms of payment can be maintained in the Vendor master. If the terms of payment are
maintained in the Vendor master, while entering an invoice against the Vendor, the terms of payment
maintained in the Vendor, master will default to the invoice. Like the baseline data, the terms of payment
can also be modified while entering the invoice, If required.
The terms of payment can be maintained in the company code segment.

Maintain Fields Payment Terms II02


Check double invoice Check

Enter
This Screen will use while doing dunning
Enter
Click On Yes

Vendor Down Payment F-48


An initial amount paid at the time of purchase, In Installment buying, time sales, etc
PATH: Financial Accounting – Account Payable – Document Entry – Down Payment

Click On Down payment

Maintain Fields

Document Data 14.04.2015

Posting Date 14.04.2015

Document Type KZ

Company Code II02

Currency Rate INR

Vendor Account 8000000

Special G/L Q

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Bank Account 2000102(Outgoing Bank)

Amount 20000

Value Date 14.04.2015

Text Vendor Down Payment

Business Area II02

Enter

Maintain Fields Amount 20000

Business Ares II02

Text Vendor Down Payment

Enter

In the screen we can see the ‘Debit and Credit Line Items’

Enter and SAVE.

Purchase Vendor Invoice Posting FB60

A commercial document that itemizes a transaction between a buyer and a seller. An invoice will usually include
the quantity of purchase ,price of purchase, price of goods and services and/or services, data , parties involved,
unique invoice number, and tax information. If goods or services were purchased on credit, the invoice will
usually specify the terms of the deal, and provide information on the available methods of payments

PATH: Accounting - Financial Accounting – Account Payable – Document Entry – Invoice

Maintain Fields

Vendor Invoice 8000000

Invoice Date 14.04.2015

Posting Date 14.04.2015

Amount 10000

Text Vendor Invoice

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G/L Account 4000000

Amount in doc. Currency 1000000

Business Area II02

Go To Document Simulate

SAVE.

How to view Vendor Accounting Transactions FBL1N

PATH: Accounting - Financial Accounting – Account Payable – Display Change Line items

Maintain Fields

Vendor Account 8000000

Company Code II02

Open Items Tick Radio Button

Tick Special G/L Transaction

Click On Execute

We Can see The Open item In this screen (Unclear Items)

Transfer Advance from Spl G/L to Normal by clearing Special GL Items F-54

PATH: Accounting - Financial Accounting – Account Payable – Document Entry – Document Payment –Clearing

Maintain Fields

Document Date 14.04.2015

Posting Date 14.04.2015

Vendor Account 8000000

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Invoice 19000(Document Number)

Text Transfer Down payment

Enter

Enter Transfer Posting Field 20000

Select Line Item, Go To Document and simulate

We can see the balance transfer from spl down payment to normal Enter and SAVE.

Outgoing Payment With Clearing F-53

PATH: Accounting - Financial Accounting – Account Payable – Document Entry – Outgoing Payment – Post
Maintain Fields

Document Date 14.04.2015

Posting Date 14.04.2015

Clearing Text Final Clearing for Outgoing Payment

Bank Account 2000102(Outgoing Bank)

Amount 1

Value Date 14.04.2015

Text Final Clearing for Outgoing Bank

Open Item 8000000

Click on Open Item Button

We can see cash discount in the screen which should be maintained in payment in ‘OBB8’

Click On Document Over view Button


Double Click On Outgoing Bank

Remove ‘1’ and Maintain ‘*’and Enter

We can see the remaining Balance in the screen

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Go To Document and Simulate

We can see Separate line Items for Cash discount

Enter and SAVE.

Partial Payment F-53

PATH: Accounting – Financial Accounting – Account payable - Document Entry – out going payment – post

Maintain Fields

Documents Date 14.04.2015

Posting Date 14.04.2015

Text Partial Payment

Bank Account 2000102(Outgoing Bank)

Amount 30000

Value date 14.04.2015

Text Partial Payment

Open item Account 8000000

Business Area II20

Click On Process Open Item Button

Click On Partial Payment Button

Double Click On Payment Amount Field

We can see partial amount, in payment amount field (30,000)

Go To Document and Simulate

In this screen we can see the Debit and Credit line items for partial amount Enter and SAVE

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To view Discount – FBL3N

To View Vendor Account Transaction FBL1N

PATH: Accounting – Financial Accounting – Account Payable – Account – Display change line items

Maintain Fields Vendor Account 8000000

Company Code II02

Open items Check Radio Button

Check Special G/L transactions

Click on Residual Items Button

Double Click On Residual Items Field

Go To Documents and Simulate

Note: In this screen system will generate separate line item, and it will show the remaining balance.

Double Click On Line Item 002

Maintain Text Final Payment

Back and SAVE

Clearing of Normal Items (Same Down Payment and Same Invoice) F-44

Path: Accounting – Financial Accounting – Account Payable – Account – Clear

Click On F-44

Maintain Fields Account 8000000

Company Code II02

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Special G/L Ind Q

Click On Process Open Items

We can see same invoice and same down payment

Click on Document and Simulate

Save

To Park the Vendor Invoice FV60

Path: Easy Access – Accounting – Financial Accounting – Accounts Payable – Document – Parked Documents –
FV60 – Change: Single Screen Transaction

Click on FV60 Change Single Screen Transaction

Maintain Fields Vendor 8000000

Invoice date 21.04.2015

Posting date 21.04.2015

Amount 100000

Text Vendor Invoice

G/L Account 4000500

Amount 100000

Text Expenses

Business Area II20

Click on Save (Parked Document)

Document 19004 II02 was parked

To Post the Parked Vendor Invoice DocumentFBV0

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Path: Sap Easy Access – Accounting – Financial Accounting – Account Payable – Document Parked Documents –
FBV0 – Post/Delete

Click on FBV0

Note: If we don’t know the document number Click on Document List

Maintain Fields Company Code II02

Fiscal Year 2015

Click on Execute

Double Click on Line Item

Click on Post Button

Same Vendor and same Customer Scenario

Note: The Vendor Invoice is 100000

The Customer Invoice is 50000

Remaining Balance is 50000(We need to pay to the Vendor)

Go To FK02 (Vendor Master Data Change)

Maintain Fields Vendor 8000000

General date Check ‘Control’

Company Code date Check ‘Payment transactions’

Enter

Maintain Customer Number 200005

Enter

Clearing With Customer ‘Check’

Enter and SAVE

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Go To FD02 (Customer Master Date Change)

Maintain Customer 200005

Enter

Click on Control Date

Note: No Need to Maintain Vendor number in customer master data, once will update customer Account number in
vendor master data, automatically system will pick vendor number in customer master data

Click On ‘Company Code Data’

Click on Payment Transactions

‘Check’ Clearing with Vendor

Enter and SAVE

Vendor Clearing F-53

Maintain Fields Document Date 21.04.2015

Posting Date 21.04.2015

Text Clearing Outstanding amount

Account 2000102(Outgoing Back)

Amount *1*

Value date 21.04.2015

Text Clearing Outstanding amount

Amount 8000000

Click on Process Open Items

In this screen we can see the vendor and customer invoice

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Click on Document Overview Button

Double Click on Outgoing Bank line item

Remove “1”

Maintain “*”

Enter

Go To Document and Simulate

In this Screen we paid outstanding amount 5000

Enter and Save

Account Receivable

The Account Receivable application component and administers records and accounting data of all customer. It is also an
integral part of sales management. All postings in Accounts Receivable are also recorded directly in the General Ledger.
Different G/L accounts are updated depending on the transaction involved (for example, receivable, down payment).The
system contains a range of tools that you can used to monitor open item, such as account analysis, alarm reports, due
date lists, and flexible dunning requirements. This is also the case for payment notices, balance confirmations, account
statements, and interest calculation.

The Payment Program can automatically carry out direct debiting and down payments. There are a range of tools
available for documenting the transaction that occur in Account Receivable Including balance lists, journal, balance and
audit trails, and other standard reports. When drawing up final statements, the items in foreign currency are revalued,
Customer who are also Vendor are listed, and the balance on the accounts are sorted by remaining life.

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It also provides the data required for effective credit management, (as a result of its close integration with the Sales and
Distribution component), as well as important information for the optimization of liquidity planning, (through its link to
cash Management).

Customers Document Types

Customer Down payment DZ

Customer Invoice DR

Customer Final Clearing DA

Customer Posting Keys

Customer

Customer Special GL (Down Payment)

Customer Account Group Creation OBD2

PATH: Financial Accounting New – Account Receivable and Account Payable -- Customer Accounts -- Preparing for
Customer Master Data – Define Account Group With Screen Layout(Customer)

Note: Account Group Controls Number Ranges and Master data Fields

Click On Define Accounting Group With Screen Layout (Customer)

Click On New Entries

Maintain Fields Account Group 9001

Name Domestic Customer for II02

Double click on Company Code data

Double Click On Account Management

Make it Required as Reconciliation Account

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Make it Suppress as Cash Management group,

Enter and SAVE.

Create Number Range for Customer Accounts XDN1

We have two types of Number range Intervals

External: We need to maintain number ranges Manually

Internal: System will pick the number range automatically

PATH: Financial Accounting New – Account Receivable and Account Payable – Customer Account – Master Date –
Preparations for creating Customer Master Data – Create Number Ranges for Customer Accounts

Click On Change Intervals

Click On Insert Intervals

Maintain Fields No From number To number

10 13000 13999

Enter and SAVE.

Assign Number Ranges To Customer Account Group OBAR

PATH: Financial Accounting New – Account Receivable and Account Payable – Customer Account – Master Date –
Preparations for creating Customer Master Data – Assign Number Ranges To Customer Account Group

Click On Assign Number Ranges To Customer Account Group

Click On Position Button

Maintain Account group 9001

Enter

Maintain Number range 13

Enter and SAVE

Define Tolerance group for vendor / Customer OBA3

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The Tolerance are used for differences in payment and residual items which can occur during payment settlement. We
can specify the tolerances under one or more tolerance groups. Allocate a Tolerance Group TO each Vendor via the
master record

For each Tolerance Group we specify

Tolerance up to which differences in payment are posted automatically to expense or revenue account when clearing
open items.

The handling of the terms of payment for residual items, if they are to be posted during clearing.

Employee Tolerances also can be specified. Employee Tolerance is used to control the Upper limits for posting procedures
(posting Authorizations) and Permitted Payment Differences.

Sundry Debtor’s (Domestic Customer) FS00

PATH: Easy Access – Accounting – Financial Accounting – General Ledger – Master Records – G/L Accounts – Individual
Processing – FS00 – Centrally

Maintain Fields GL Account 200030(Assets)


Company Code II02

Click On Create Button

Maintain Fields Account GroupASSETS (Balance Sheet Account)


Short Text Domestic Customer
G/L Account Long Text Domestic Customer
Click On Control Data
Maintain Fields Recon Account Type Customer
Line Item Display Check
Sort Key 031

Click On Create Bank Interest Button

Maintain Fields Field Statues Group G067

Enter and SAVE.

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Advance from Sundry Debtor’s (Advance from Domestic Customer) FS00

PATH: Easy Access – Accounting – Financial Accounting – General Ledger – Master Records – G/L Accounts – Individual
Processing – FS00 – Centrally

Maintain Fields GL Account 100030(Assets)


Company Code II02

Click On Create Button

Maintain Fields Account GroupLiability (Balance Sheet Account)


Short Text Advance from Domestic Customer
G/L Account Long Text Advance from Domestic Customer
Click On Control Data
Maintain Fields Recon Account Type Customer
Line Item Display Check
Sort Key 031

Click On Create Bank Interest Button

Maintain Fields Field Statues Group G067

Enter and SAVE.

Note: To Post the Customer Invoice (We need to create Sales Account GL (Revenue)

Creation of Sales GL FS00

PATH: Easy Access – Accounting – Financial Accounting – General Ledger – Master Records – G/L Accounts – Individual
Processing – FS00 – Centrally

Maintain Fields GL Account 300000(Revenue)


Company Code II02

Click On Create Button

Maintain Fields Account GroupRevenues (P&L Statement Account)


Short Text Sales Account
G/L Account Long Text Sales Account

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Click On Control Data


Maintain Fields
Line Item Display Check
Sort Key 031

Click On Create Bank Interest Button

Maintain Fields Field Statues Group G029

Enter and SAVE

Link Between Sundry Debtors and Advance from Customer OBXR

SPRO: Financial Accounting New – Account Receivable and Account Payable – Business Transaction – Down payment
Received – Define Reconciliation Accounts for Customer Down Payment

Creation of Special G/L Indicator

Click On Create Button

Maintain Fields Special G/L Indicator 8

Name Domestic

Description Domestic Customer

Enter

Check Commitments Warning

09 Reverse Down Payment (Debit)

19 Down Payment Receive (Credit)

Enter and SAVE and Back

Double Click On ‘8’ SGL Indicator

Maintain Chart of Account II02

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Enter

Maintain Fields Sundry Debtors G/L Advance from Customer G/L

200030 100030

Enter and SAVE.

Define document Types & Number Ranges for Customer Invoice OBA7

Customer Invoice DR

PATH: Financial Accounting Global Settings (New) – Document – Document Types – Define Document Type Entry View

Go To OBA7

Click On Position Button

Maintain Document Type DR

Enter

Double Click On Document Type ‘DR’

Maintain Number Range 18

Click On Number range Information

Maintain Company Code II02

Click On Change Intervals

Click On Insert Intervals

Maintain Fields No Year From Number To Number

18 2015 18000 18999

Enter and SAVE.

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Define document types & Number ranges for Customer Payment OBA7

Customer Payment DZ

PATH: Financial Accounting Global Settings (New) – Document – Document Types – Define Document Type Entry View

Go To OBA7

Click On Position Button

Maintain Document Type DZ

Enter

Double Click On Document Type ‘DZ’

Maintain Number Range 14

Click On Number range Information

Maintain Company Code II02

Click On Change Intervals

Click On Insert Intervals

Maintain Fields No Year From Number To Number

14 2015 14000 14999

Enter and SAVE.

Maintain Terms of Payment OBB8

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Cash Discount is a reduction in the price of Customer Invoice, allowed cases when payment is made within a stipulated
period.

In general business scenario, the cash discount will depend on the payment terms agreed with the customer.. Generally,
in the invoice a payment term may be mentioned. For example, if the payment term mentioned in the invoice is
“2/10;1/20 Net 30”, this means that the Vendor is entitled to a 2% discount if the payment is made within 10 days of the
delivery of goods. And 1% discount if the payment is made within 20 days of the delivery of goods if the payment is being
made beyond 30 days of the delivery of goods then full payment is expected. In full payment is expected to be made
within 30 days.

PATH: Financial Account New – Account Receivable and Account Payable – Business – Incoming Invoices/Credit Memos –
Maintain Terms of Payment

Click On Maintain Terms of Payment

Click On New Entries

Maintain Fields Payment Terms II02

Account Type Customer

Default for baseline data Check Radio Button Posting date

Payment terms Percentage Number of days

1 2% 10

2 1% 20

3 - 30

Explanations

Within 10 days 2% cash discount

Within 20 days 1% cash discount

Within 30 days due net

Enter and SAVE.

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Creation of Cash discount Expenses GL FS00

Go To FS00

Maintain Fields GL Account 4000600(Expenses)


Company Code II02

Click On Create Button

Maintain Fields Account GroupExpenses (P&L Statement Account)


Short Text Cash Discount Expenses
G/L Account Long Text Cash Discount Expenses
Click On Control Data
Maintain Fields
Line Item Display Check
Sort Key 001

Click On Create Bank Interest Button

Maintain Fields Field Statues Group G004

Enter and SAVE.

Assign of Accounts for Automatic Postings OBXI

PATH: Financial Accounting (New) – Account Receivable and Account Payable -- Business Transactions – Incoming
Payments – Incoming Payment Global settings – Define Account for Cash Discount Granted

Click On Define Account for Cash Discount Granted

Maintain Chart of Accounts II02

Enter

Note: In SAP, the standard transactions key SKT is used to determine accounts or posting keys for line items which are
created automatically by the system for cash Discounts granted.

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In this configuration step the G/L account number to which the automatic posting for the cash discount is to be made is
assigned.

Maintain Account 4000600(Expenses)

Enter and SAVE.

Creation of Customer Master Data XD01

A Complete Customer Account Consists of 3 Segments

1) General data at the client level


2) Company Code Segment
3) Sales Area Segment

General data :Consists of Address, Control data, Payment Transaction etc. The account number is assigned to the
Customer at the client level. This ensure that the account number for a customer is the same for all company codes and
sales area.

Company Code Data: Consists Accounting Information, Payment Transactions Correspondence , Insurance, Withholding
tax etc.

Import ant Fields

Search Item: Should field with the short version of the customer name according to company rules/desires. An additional
search field also can be filled up

Group Key: Customer who belong to one corporate group can be bundled together by a user – defined group key. This
group key can be used for running reports, transaction processing or for match codes.

Accounting Clerk: The accounting clerk’s name has to be stored under an ID can be entered in the customer master
record of the account he or she is responsible for the accounting clerk’s name is then printed on correspondence and this
ID is used to sort dunning and payment proposal lists

PATH:`

Maintain Account Group 9001 Domestic Customer II02

Enter

Maintain Fields Title Company

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Name Domestic Customer

Street/House Number Ameerpeta/ 9-234

Poster Code / City 578467 / Hyderabad

Country IN

Region 01

Post Box 578467

Postal Code 578467

Enter

Click On Company Code

Maintain Field Recon Account 200030(Domestic Customer)

Click On Payment transactions

NOTE: The terms of payment can be maintained in the Customer in the master. If the terms of payments are maintained
in the Customer master, while entering an invoice against the Customer, the terms of payment maintained in the
Customer master will default to the invoice. Like the business date, the terms of payment can also be modified while
entering the invoice, if required.

The terms of payment can be maintained in the company code segment.

Maintain Terms of Payment II02

Enter and SAVE.

Customer Down Payment F-29

An initial amount paid at the time of purchase, in installment buying, time sales ,etc

PATH: Accounting – Financial Accounting -- Account Receivable – Document Entry – Down payment

Click On F-29 Down Payment

Maintain Field Document Date 28.05.2015

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Posting Date 28.05.2015

Document Type DZ

Company Code II02

Currency Rate INR

Customer Account 8000000

Special GL 8

Bank Account 2000101(Incoming Bank)

Amount 20000

Valid Date 28.05.2015

Text Customer Down Payment

Business Area II02

Enter

Maintain Field Amount 20000

Text Customer Down Payment

Go To Document and Simulate

In this Screen we can see the debit and credit line items

SAVE.

Customer Invoice Posting FB70


A commercial document that itemizes a transaction between a buyer and a seller. An invoice will usually include the
quantity of purchase ,Price of goods and /or services, date , parties involved, unique invoice specify the terms of the
deal. And provide information on the available methods of payments.

PATH: Sap Easy Access – Accounting – Financial Accounting – Account Receivable – Document Entry – FB70 – Invoice

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Click On FB70

Maintain Fields Customer 1300000

Invoice Date 28.05.2015

Posting Date 28.05.2015

Amount 500000

Text Customer Invoice

GL Account 3000000(Sales Account)

Amount 500000

Text Sales Account

Enter

Change Line Items FBL5N

Click On FBL5N

Maintain Fields Customer Account 1300000

Company Code II02

Open Item Tick Radio Button

Click On Execute

We can see the open item in this screen. (Unclear Items)

Transfer Advance from Spl GL to Normal by clearing Special GL Items F-39


PATH: Accounting – Financial Accounting – Account Receivable – Document Entry – Down payment

Click On F-39 Clearing

Maintain Fields Domestic Customer 02.03.2015

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Posting Date 02.03.2015

Company Code II02

Customer Account 1300000

Invoice 18006(Document Number

Text Transfer Down Payment

Enter

Select Line Item

Go To Document and Simulate

SAVE

Customer Partial Payment F-28


PATH: Accounting – Financial Accounting – Accounts Receivable -- Document Entry – Incoming Payment
F-28

Click On F-28 Incoming Payment

Maintain Fields

Document Date 02.03.2015

Posting Date 02.03.2015

Text Customer Partial Payment

Bank Account 2000101(Incoming Bank)

Amount 50000

Valid Date 02.03.2015

Text Customer Partial Payment

Open Item Account 1300000

Business II02

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Click On Process Open item Button

Click On Partial Payment Button

Double Click On Customer Invoice (DR) Payment Amount Field

Go To Document and Simulate

SAVE.

Customer Residual Payment F-28


PATH: Accounting – Financial Accounting – Accounts Receivable -- Document Entry – Incoming Payment

Click On F-28 Incoming Payment

Maintain Fields

Document 02.06.2015

Posting Date 02.06.2015

Text Customer Residual Payment

Bank Account 2000101(Incoming Bank)

Amount 60000

Valid Date 02.06.2015

Text Customer Residual Payment

Open Item Account 1300000

Business Area II02

Click On Process Open item Button

Click On Residual Payment Button

Double click on Customer Invoice (DR) Residual Items Field.

Go To Document and Simulate

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Double Click On Cash Discount Line Item

Maintain Business Area II02

Text Cash Discount from Customer

Back and SAVE.

Customer Final Clearing F-28


PATH: Accounting – Financial Accounting – Accounts Receivable -- Document Entry – Incoming Payment
F-28

Click On F-28 Incoming Payment

Maintain Fields

Document 02.06.2015

Posting Date 02.06.2015

Text Customer Final Clearing

Bank Account 2000101(Incoming Bank)

Amount 1

Valid Date 02.06.2015

Text Customer Final Clearing

Open Item Account 1300000

Business Area II02

Click On Document Overview

Double Click On Incoming Bank Line Item


Remove “1” Maintain “*”

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Enter

Go To Document and Simulate

SAVE.

Down Payment and Invoice same Scenario


Customer Down payment F-29
Maintain Field Document Date 02.06.2015

Posting Date 02.06.2015

Account 1300000

Special GL 8

Bank Account 2000101(Incoming Bank)

Amount 50000

Valid Date 02.06.2015

Text Customer Down Payment

Business Area II02

Enter

Maintain Fields

Amount 50000

Text Customer Down Payment

Go To Document and Simulate

SAVE.

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Customer Invoice FB70

PATH: Sap Easy Access – Accounting – Financial Accounting – Account Receivable – Document Entry – FB70 – Invoice
FB70

Click On FB70

Maintain Fields Customer 1300000

Invoice Date 02.06.2015

Posting Date 02.06.2015

Amount 500000

Text Customer Invoice

GL Account 3000000(Sales Account)

Amount 500000

Text Sales Account

Enter

Go To Document and Simulate

Clearing Normal Item (Same down Payment and same Invoice) F-32
PATH: Accounting – Financial Accounting -- Account Receivable – Clear F-32

Maintain Fields Account 13000000

Special G/L Ind 8

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Click On Process Open Item

Go To Document and Simulate

SAVE.

Credit Memo

A credit memo is a contraction of the term “credit memorandum,” which is a document issued by the seller of goods or services to
the buyer, reducing the amount that the buyer owes to the seller under the terms of an earlier invoice. The credit memo usually
includes details of exactly why the terms of an earlier invoice. The credit memo usually includes details of exactly why the amount
stated on the memo has been issued, which ca n be used later to aggregate information about credit memos to determine why the
seller is issuing them.

A credit memo may to be issued because the buyer retuned goods to the seller, or there is a pricing dispute, or a marketing
allowance, or other reasons under which the buyer will not pay the seller the full amount of the invoice. The seller records the credit
memo as a reduction of its accounts receivable balance, which the buyer records it as a reduction in its accounts payable balance.

Creation of Number Ranger for Credit Memo Document Type KG


Document Type Number Range

KG 17

Go To FBN1
Company Code II02

Click On Change Interval

Click On Insert Interval

No Year From Number To Number

17 2015 17000 17999

Enter and SAVE

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To Post the Vendor Invoice


Go To FB60

Vendor 8000000

Invoice Date 08.07.2015

Document Posting 08.07.2015

Amount 100000

Text Vendor Invoice

G/L Account 4000900

Amount 100000

Text Material Expenses

Enter

Go To Document Simulate
In this Screen we can see the Expenses Debit 100000

Vendor Credit 100000

Enter and SAVE.

To Post Vendor Credit Memo FB65

PATH: Accounting – Financial Accounting – Account Payable – Document Entry – FB65 – Credit Memo

Click On FB65 Credit Memo


Vendor 8000000

Invoice Date 08.07.2015

Document Date 08.07.2015

Amount 20,000

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Text Vendor Credit Memo

G/L Account 4000900

Amount 100000

Text Material Expenses

Enter

Go To Document and Simulate


In this screen we can see the material will be credit 20,000-

Vendor will be Debit 20,000

Enter and SAVE.

To View the Vendor Line item Display


Go To FBL1N

Vendor Account 800000

Company Code II02

Check Open Item

Click On Execute

In this screen we can see the vendor balance amount after Credit Memo 80,000-

Debit Memo
Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the
prices calculated for the customer were too low, for example , Calculated with the wrong scaled prices. You can create a
debit memo request. The debit memo request can blocked so that it system uses the debit memo request to create a
debit memo.

Creation of Number Range for Debit Memo Document Type DG


Document Type Number Range

DG 16

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Go To FBN1
Company Code II02

Click On Change Intervals

Click On Insert Intervals

NO Year From Number To Number

16 2015 16000 16999

Enter and SAVE

To Post Customer Invoice

Go To FB70

Customer 1300000

Invoice Date 08.07.2015

Document Date 08.07.2015

Amount 200000

Text Customer Invoice

G/L Account 3000000(Sales Account)

Amount 200000

Text Sales Account

Enter

Go To Document and Simulate

In this screen we can see the material will be Debit 20,000

Vendor will be Credit20,000

Enter and SAVE.

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To Post Customer Debit Memo FB75


PATH: Accounting – Financial Accounting – Account Receivable – Document Entry – FB75-Credit Memo

Click On FB75-Credit Memo

Customer 1300000

Invoice Date 08.07.2015

Document Date 08.07.2015

Amount 40000

Text Customer Debit Memo

G/L Account 3000000(Sales Account)

Amount 200000

Text Sales Account

Enter

Go To Document and Simulate

In this screen we can see the Customer Credit 40,000

Sales Account Debit 40,000

Enter and SAVE.

To View the Customer Line item Display


Go To FBL5N

Vendor Account 13000000

Company Code II02

Check Open Item

Click On Execute

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In this screen we can see the vendor balance amount after Credit Memo 40,000-

INPUT AND OUTPUT TAX

Tax configurations are done in SAP at the country level. This is because of all businesses in the same country
need to follow the same taxation policies and generally accepted accounting principles while preparing their
financial statements. Therefore, tax configurations in SAP are done for each country. Any company code which
is created in that country then automatically use the tax configuration that is done for that country.

Input and output tax is calculated on revenue or expense items (base amount).The tax amounts are posted to
separate tax accounts and refunded by the tax office (input tax) or paid to the tax office (output tax).The tax
percentage rates vary from country to country and are determined when you define the tax codes.

The tax amount is determined as a percentage of the base amount, meaning that the tax amount is included in
the invoice amount. The tax amounts are automatically posted to tax accounts.

Tax Code

TheTax code is a 2-digit code specifying the percentage of tax to be calculated on the base amount. While
defining the tax code, you will also specify the ‘Tax Type’ to classify a tax code relating to either ‘Input Tax’ or
‘output Tax’. The tax types are country specific and determine how a tax is calculated and posted.

Tax Rate

The Tax Rate is the percentage of tax to be calculated on a base amount. You will be able to define tax rates for
one or more tax types when you define a single tax code.

Check Calculation Procedure OBQ3

PATH:Financial Accounting New-Financial Accounting Global Settings (New)-Tax on Sales/Purchases-Basic


Settings-Check Calculation Procedure

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Click On Check Calculation Procedure

Double Click On Define Procedures

Click On New Entries

Maintain Fields Procedure Description

ZTAXIN Tax Procedure-Tax India

Enter

Select Line Item and Double Click On Control Data

Click On New Entries

Maintain Fields Step Condition Type Description FromAccount Key

100 BASB Base Amount - -

200 MWAS Input Tax 100 VST

300 MWVS Output Tax 100 MWS

Enter and SAVE

Assign Country to Calculation Procedure OBBG

PATH: Financial Accounting New-Financial Accounting Global Setting(New)-Tax on Sales/Purchases-Basic


Settings-Assign Country to calculation Procedure

Click On Assign Country to Calculation Procedure

Click On Position Button

Maintain Country IN

Enter

Country Name Procedure

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IN India ZTAXIN

SAVE

Check and Change Settings for Tax Processing OBCN

PATH: Financial Accounting New-Financial Accounting Global Setting(New)-Tax on Sales/Purchases-Basic


Settings-Check and Change Settings for Tax Processing

Note : No Need to change anything we can use existing Input and Output Tax Account Keys

Input Tax VST

Output Tax MWS

Creation Of GL for Input Tax FS00


Go To FS00

Maintain Fields G/L Account 1000900(Input Tax Payable)

Company Code II02

Click On Create Button

Account Group Liabilities

Check Balance Sheet Account

Short and Long Text Input Tax Payable

Click On Control Data

Maintain Fields Tick Only Balances in Local Currency

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Tax Category *

Check Posting Without Tax allowed

Check Open Item Management

Check Line Item Display

Sort Key 001

Click On Create Bank Interest

Maintain Field Field Status Group G012(Receivables/Payables Clearing)

Enter and SAVE

Creation Of GL for Output Tax

Maintain Fields G/L Account 2000900(Output Tax)

Company code II02

Click On Create Button

Account Group Assets

Check Balance Sheet Account

Short and Long Text Output Tax

Click On Control Data

Maintain Fields Tick Only Balances in Local Currency

Tax Category *

Check Posting Without Tax allowed

Check Open Item Management

Check Line Item Display

Sort Key 001

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Click On Create Bank Interest

Maintain Field Field Status Group G012(Receivables/Payables Clearing)

Enter and SAVE

Creation Of Expense GL for Material (Input Tax) FS00


Go To FS00

Maintain Fields G/L Account 4000900

Company code II02

Click On Create Button

Account Group Expenses

Click On Radio Button P&L Statement Account

Short Text Material Expense

Long Text Material Expense

Click On ‘Control data’

Maintain Fields Tax Category

Check Posting without Tax allowed

Check Line Item Display

Sort Key 001

Click On Create /bank/interest tab

Maintain Fields Fields Status Group G004

Enter and SAVE

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Creation Of Revenue GL for Sales Account (Output Tax) FS00


Maintain Fields G/L Account 3000000(Revenue)

Company code II02

Click On Create Button

Maintain fields Account Group Revenue (P&L Statement Account)

Short Text & Long Text Sales Account

Click On Control data

Maintain Fields Tax Category

Check Posting without Tax allowed

Check Line Item Display

Sort Key 001

Click On Create Bank Interest Button

Maintain Field Field Status Group G029

Enter and SAVE

Define Tax Accounts OB40


PATH: Financial Accounting New-Financial Accounting Global Settings(New)-Tax on Sales/Purchases-Posting-
Define Tax Accounts

In ob40,you can assign Tax GL accounts against respective tax codes. For this you have to tick tax codes under
rule in OB40 for the accounting processing keys.

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And while creating tax codes. You have to define whether the code is for input tax or output tax by selecting V
or A. From there the system derives whether the tax code is for input tax or output tax.

Click On Define Tax Accounts

Double Click On Input tax VST

Maintain Chart of Accounts II02

Enter

Don’t Check Tax code

SAVE

Account 1000900(Liability)

Enter and SAVE

Double Click On Output Tax MWS

Don’t Check Tax code

SAVE

Account 2000900(Asset)

SAVE

Define Tax Codes for Sales and Purchases FTXP


PATH: Financial Accounting New-Financial Accounting Global Settings (New)-Tax on Sales/Purchases-
Calculation- Define Tax Codes for Sales and Purchases

Click On Define Tax Codes for Sales and Purchases for INPUT TAX

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Maintain Country IN

Enter

Maintain Tax Code V1

Enter

Maintain Fields Tax Type V (Input Tax)

Description Input Tax10%

Enter

Maintain Tax Input Tax 10%

Output Tax Cursor on output tax box and

clickOn Deactive Line Button

SAVE

Click On Define Tax Codes for Sales and Purchases for OUTPUT TAX-FTXP

Maintain Country IN

Enter

Maintain Tax Code V2 Output Tax 15%

Enter

Maintain Fields Tax Type A (Output Tax)

Description Output Tax 15%

Enter

Maintain Tax Output Tax 15%

Cursor on Input tax box and Click On Deactivate Line Button

SAVE

Vendor Invoice for Input tax deduction FB60

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Go To FB60

Maintain Fields

Vendor 8000000

Invoice Date 31.05.2015

Posting Date 31.05.2015

Amount ------------------No Need to maintain amount

Check d calculate Tax

Click Drilldown Box Selected V1Input Tax 10%

Text Vendor Invoice

G/L Account 4000900

Amount Here we maintain amount 1000

Text Expenses

Business Area II20

Enter

Note : Once you click on enter, Automatically system will calculate tax and it will update in header level Balance
Box “1100”(System Shows including tax amount)

‘Copy’ Including tax amount in balance box 1,100.00

‘Paste’ in amount field in header data 1,100.00

Enter

Go To Document and Simulate

Double Click On Input Tax Payable Line Item

Maintain text Input Tax

Back and SAVE

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Customer Invoice for Output tax deduction FB70

Maintain Fields

Customer 2000005

Invoice Date 31.05.2015

Posting Date 31.05.2015

Amount --------No Need to maintain amount

Check Calculate Tax

Click Drilldown Box Selected V2 Output Tax 15%

Text Customer Invoice

G/L Account 3000000(Sales Account)

Amount Here we maintain amount ‘1000’

Text Sales Account

Enter

Note : Once you click on enter, Automatically system will calculate tax and it will update in header level Balance
Box “1150”(System shows including tax amount)

‘Copy’ Including tax amount in balance box 1,150.00

‘Paste’ in amount field in header data 1,150.00

Enter

Go To Document and Simulate

Double Click On Output Tax Line Item

DUNNING
Dunning In Sap Is The Process To Send Remainders To Business Partners From Whom Payments Are
Due.SAP Allows The Messages Which Are Sent To range from simple remainders to strong messages

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indicating legal action. SAP makes use of payment terms to identify the credit period that is offered to a
particular customer and subsequently the line items for which the payments are due. The Dunning Process
picks up these items and sends a message to the concerned business partner reminding about the due
payment.

The Dunning program makes use of the dunning areas to identify the entities for which the Dunning is to be
carried out. It is not necessary to carry out Dunning for a company code. Dunning can be carried out for a
smaller entity within a company code like a sales organization. The Dunning program also allows the Dunning
charges to be imposed to customers who have delayed the payments. Interest calculation is possible in the
Dunning program for the payments which have been delayed.

CREATEA DUNNING PROCEDURE


The Dunning procedure defines the parameters which are used for selecting the customers which are dunning
and the reminder messages which are to be sent to them. It is used to define the Dunning frequency or the
interval with which the customer accounts are Dunned. The Dunning procedure also defines the number of
Dunning levels to be used for a particular customer.

Different messages are sent to the business partners at different Dunning levels. The tone of the messages can
move from a gentle reminder to one indicating legal action as the Dunning level increases. Grace period can be
provided to customers to provide them with tome to make the payments depending on their past payment
record and overall credibility. The Dunning procedure is defined at the client level and is therefore available to
be used in multiple customer masters.

DEFINE DUNNING AREAS


Path: Financial Accounting (new)-Accounts Receivable and Accounts Payable-Business Transactions-Dunning-
Basic Settings for Dunning –Define Dunning Areas.

Click on Define Areas

Click On New Entries

Maintain Fields

Company code Area Text

II02 II Dunning Area For II02

ENTER and SAVE

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Define Dunning Keys

Path: Financial Accounting (new)-Accounts Receivable and Accounts Payable-


Business Transactions-Dunning-Basic Settings for Dunning –Define Dunning Keys

Click On Define Dunning Keys

Note: No need to create dunning levels we can use standard.

Define Dunning Procedures FBMP

Dunning procedures are company code independent. They determine the dunning
interval, the grace periods for the due date determination, and the number of dunning
levels. You can also set the dunning levels at which you want to list all due items from
an account in the dunning notice.

Path: Financial Accounting (new)-Accounts Receivable and Accounts Payable-


Business Transactions-Dunning-Define Dunning Procedures.

Click On Define Dunning Procedures

Click On New Procedure

Maintain Fields

Dunning Procedure II02

Name Dunning Procedure for II02

Dunning Interval in days 13

No of dunning levels 3

Interest Indicator 01(standard item interest calculation)

Check standard transaction dunning

Click On Dunning Text

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Maintain company code II02

ENTER

Click ON New Company Code

Maintain company code II02

ENTER

NOTE: No need to maintain fields

SAVE and SAVE and BACK

Click on dunning texts

Maintain company code II02

ENTER

Maintain fields

Normal Dunning Procedure Form

1 F150_BE_DUNN_02
2 F150_BE_DUNN_02
3 F150_BE_DUNN_02

ENTER and BACK

Click On dunning levels

Check days in arrears/ interest 1 2 3

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Check print parameters 1 2 3

Click on charges

Maintain currency INR

ENTER

NOTE: in this screen we maintain charges amount or percentage

Dunning levels Dunning charges

1 100
2 200
3 300

ENTER and BACK SAVE

Changes customer master data FD02

Click on company code data

Click correspondence Tab

Maintain fields Dunning Procedure II02

Click on dunning areas

Maintain dunning area II

ENTER and SAVE

Customer Invoice

Go To FB70

Maintain fields customer 1300000

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Invoice Date 01.06.2015

Posting date 01.06.2015

Amount 200000

Text customer Invoice

G/L Account 3000000(sales account)

Amount 200000

Text Sales Account

ENTER

Go To Document And Simulate

SAVE

F150- Dunning F150

Path: Accounting-Financial Accounting-Account Receivable-periodic processing-


Dunning

Click on F150 Dunning

Maintain fields

Run on 11.06.2015(Future date)

Identification II02

CLICK ON PARAMETER TAB

Dunning Date 11.06.2015

Documents posted up to 11.06.2015

Company code II02

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Customer 1300000

ENTER and SAVE

Click on status Button

Click on schedule

Maintain output Device Lp01

Click on continue.

Check Start Immediately

Click On Schedule Button

System shows this message dunning job f150-20150611-II02-1 was scheduled


successfully

ENTER

Click on dunning printout Button

Maintain Output Device LP01

Click on continue

Click on Print Tab

System shows this message dunning job f150-20150611-II02-3 was scheduled


successfully

ENTER

Click on Dunning History

Maintain company code II02

Customer 1300000

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Click on execute

Cursor on line item

Click on display Dunning Notice

Cursor on line Item

Click on print preview

Maintain Output Device LP01

Click on continue

Withholding Tax
Withholding tax is applicable in few countries.Some of the countries which have withholding
tax are United
Kingdom,Slovakia,Turkey,Argentina,Brazil,Chile,Colombia,Mexico,India,Phillippines,Thailand
and South Korea.SAP has given an excellent solution to map the withholding tax scenario.

In any business transaction there are two parties involved.One is the customer and another is
the vendor.A customer is authorized to deduct withholding tax for services rendered by the
vendor.When the vendor raises the invoice on the customer.The customer deducts the
withholding tax as per the rates specified by the tax authorities and pays the balance money to
the vendor.

The tax deducted by the vendor is remitted to the tax authorities on specified due dates.The
vendor gives a withholoding tax certificate to the customer for the withholding tax deducted.

The customer can claim this withholding tax(as advance income tax paid) in his annual returns
to income tax authorities.In some countries(like India) the withholding tax is deducted on
Invoice or payment whichever is earlier.Thus when an advance is paid to the vendor the
customer is required to deduct withholding tax on the advanced payment

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When the Vendor submits an Invoice the customer is now required to deduct tax on the Invoice
amount reduced by the advance payment.

To calculate pay and report the withholding tax,the SAP system provides two functions:-

1.Classic Withholding tax

2.Extended Withholding tax

Extended Withholding tax includes all the function of classic withholding tax;SAP therefore
recommends the use of extended withholding tax.

This document will cover the Extended withholding tax functionality.

Check Withholding Tax Countries

Path: Financial Accounting(New) – Financial Accounting Global Settings(New)-Withholding

Tax – Extended Withholding Tax – Basic Settings – Check withholding Tax Countries

Click on check withholding Tax countries

Country IN

Enter

Click on New Entries

Country Key Withholding Tax Country key Description

IN IN INDIA

Enter and SAVE

Define withholding Tax keys

Path: Financial Accounting (New) – Financial Accounting Global Settings(New)- Withholding

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Tax – Extended |Withholding Tax – Basic Settings – Check Withholding Tax countries

Click on Define Withholding Tax Keys

Country key IN

Enter

Click on New Entries

Withholding Tax key Name

192 Salary

193 Interest on Securities

194A Interest

194C Payment to contractors

194H Brokerage Commission

194I Rent

194J Professional & Technical Series

Enter and Save

Define Business Places

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Basic Settings – India – Define Business Places

Click on Define Business Place

Click New Entries

Company Code Section Code Name

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II02 II02 Section code for II02

Enter

Title Company

Name Sri Enterprises

Street Madhapur

House Number 415

Postal Box 570002

Postal Code 570002

Enter

SAVE

Assign Factory Calendars to Business Places

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Basic Settings – India –Assign Factory Calendars to Business
Places

Click On New Entries

Company Code Business Place Factory Calendar Tax Due Date Rule

II02 II02 Z1 -Day Before

Note: Once you enter the parameters you will get this message

Entry II02 II02 does not exist in J_1BBRANCH (check entry)

Table/View J_1BBRANCH

Enter Error Message J_BBRANCH

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Click on Find Maintenance Dialog

Table/View J_1BBRANCH

Find Maintenance Dialog

Enter

Double Click on J_BBRANCV

Click on Maintain Tab

Company Code II02

Click On New Entries

Company Code II02

Business Place II02 Business Place for II02

Enter and SAVE

Enter Back

Company Code Business Place Factory Calendar Tax Due Date Rule

II02 II02 Z1 -Day Before

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Basic Settings – India –Define Section Codes

Click on Define section Code

Company Code II02

Business Place Name

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II02 Business Place for II02

Enter and SAVE

Define Withholding Tax Type for Invoice Posting

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Calculation – Withholding Tax Type – Define Withholding Tax
Type for Invoice Posting

Note:- It Indicates used to classify the different types of withholding tax

Click on Define withholding Tax Type for Invoice Posting

Country Key IN

Enter

Click On New Entries

Withholding Tax Type Z1

Description Withholding Tax Type for II02

Check Gross Amount

Enter Round with Tax Amount Up

Define Withholding Tax Type for Payment Posting

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Calculation – Withholding Tax Type – Define Withholding Tax
Type for Payment Posting

Click on Define Withholding Tax Type for Payment Posting

Country Key IN

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Enter

Click On New Entries

Withholding Tax Type Z2

Description Withholding Tax Type for Payment Posting

Check Gross Amount

Check Round with Tax Amount Up

Check Central Invoice Proportionately

Enter

Define Rounding Rule for Withholding Tax Type

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Calculation – Withholding Tax Type – Define

Rounding Rule for Withholding Tax Type

Click On New Entries

Company Code Withholding Tax Type Currency Unit

II02 Z1 INR 100

II02 Z2 INR 100

Enter and SAVE

Define Withholding Tax Codes

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Calculation – Withholding Tax Code – Define

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Withholding Tax Codes

Withholding tax Code: it determines the various percentage rates for the withholding tax type

Click On Define Withholding Tax Codes

Country Key IN

Click On New Entries

Withholding Tax Type Z1

Withholding Tax Code Z1

Official Withholding Tax Key 192(Salaries)

Description 192 10% Tax Code for Invoice Posting

Percentage Subject to tax 100

Withholding Tax Rate 10

Posting Indicator 1

Enter and SAVE

Click On Next Entry

Withholding Tax Type Z2

Withholding Tax Code Z2

Official Withholding Tax Key 192(Salaries)

Description 192 10% Tax Code for Invoice Posting

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Percentage Subject to tax 100

Withholding Tax Rate 10

Posting Indicator 1

Enter and SAVE

Posting Key Indicator: If you set the Posting Indicator “1”,The withholding tax amount is
deducted from the vendor line item amount and or bank line item, and a withholding tax line
item automatically created.

Assign Withholding Tax Types to Company Codes

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax - Company Code-Assign Withholding Tax Types to Company
Codes

Click On Assign Withholding Tax Type to Company Code

Click New Entries

Company code II02

Withholding Tax Type Z1

Check Withholding/tax agent

W/tax obligated from 01.06.2015 obligated to w/tax until 31.03.9999

Enter and SAVE

Click On Next Entry

Company code II02

Withholding tax type Z2

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W/tax obligated from 01.06.2015 obligated to w/tax until 31.03.9999

Enter and SAVE

Click On Next Entry

Company Code II02

Withholding tax type Z2

W/tax obligated from 01.06.2015 obligated to w/tax until 31.03.9999

Enter and SAVE

Activate Extended Withholding Tax

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax - Company Code-Activate Extended Withholding Tax

Click On Activate Extended Withholding Tax

Company Code II02

Company Code Company Name Extended W/tax

II02 II Solution Check

Enter

SAVE

Creation of TDS Payable G/L Account

Go To FS00

G/L Account 1002000

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Company Code II02

Account Group Liability

Check Balance sheet Account

Short & Long Text 192 Salary TDS Payable

Click On Control Data

Check Only Balances in Local Currency

Check Open Item Management

Check 001

Click On Create /bank/interest

Field Status Group G001

SAVE

Define Accounts for Withholding Tax to be Paid Over

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-Accounts for Withholding Tax-Define Accounts for
Withholding Tax to be Paid Over

Click On Define Accounts for Withholding Tax to Be Paid Over

Chart of Accounts II02

Enter

Check Withholding Tax Code

Check Withholding Tax Type

Enter and SAVE

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Withholding Tax Type Withholding Tax Code Account

Z1 Z1 1002000

Z2 Z2 1002000

Enter and SAVE

Certificate Numbering for withholding Tax

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-Certificate Numbering for withholding Tax-Define


Numbering Classes

Click On Define Numbering Classes

Click On New Entries

Number Class Text

01 Number class for Remittance

Enter and Save

Assign Numbering Group to Numbering Class

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-Certificate Numbering for withholding Tax-Assign


Numbering Group to Numbering Class

Click On Assign Numbering Group to Numbering Class

Click On New Entries

Company Code II02

Numbering Class 01

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Enter

Note: Once you press enter automatically system will pick numbering group

Numbering Group 000019

SAVE

Note: Once you press save button system will pick number range automatically

Specify Document Type (Accounts Payable)

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-India-Remittance Chillan’s-Document Types-Specify


Document Type (Accounts Payable)

Click On Specify Document Type

Click On New Entries

Company Code Document Type for Remittance Chillan’s

II02 KZ

Enter and SAVE

Maintain Number Groups

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-India-Remittance Chillan’s-Maintain Number Groups

Click On Maintain Number Groups

Click On New Entries

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Company Code Section Code Official Withholding Tax Key Number Group

II02 II02 192 19

Enter and SAVE

Assign Number Ranges to Number Groups

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-India-Remittance Chillan’s-Assign Number Ranges to


Number Groups

Click On New Entries

Number Group Number range Interval

19 01

Enter

and SAVE

Maintain Number Ranges

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-India-Remittance Chillan’s-Maintain Number Ranges


JINUMBER

Click On Maintain Number Ranges

Click On Groups

Check Group without Text

Click On Change Button

Company code II02

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Enter

Year From Number To Number

2015 9000 9999

Enter and SAVE

Maintain Number Groups and SAP script Forms

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-India-Withholding Tax Certificates for Vendors and
Customers-Maintain Number Groups and SAP script Forms

Click On New Entries

Company Code Section Code Withholding Tax Key From Number Group

II02 II02 192 J_IEWT_CERT 19

Enter and SAVE

Assign Number Ranges to Number Groups

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-India-Withholding Tax Certificates for Vendors and
Customers-Assign Number to Number Groups

Click On new Entries

Number Groups Number Range Intervals

19 01

Enter and SAVE

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Maintain Number Ranges

Path: Financial Accounting (New) – Financial Accounting Global Settings (New) – Withholding

Tax – Extended Withholding Tax – Posting-India-Withholding Tax Certificates for Vendors and
Customers-Maintain Number Ranges

Click On Maintain Number Ranges

Click On Groups

Check Group Without Text

SAVE

Maintain Company Code Settings

PATH:SPRO-Logistic General-Tax on Goods Moment-India-Basic Settings-Maintain Company


Code Settings

Click On Maintain Company Code Settings

Click On New Entries

Company Code II02

Enter and SAVE

Update The Table In SM30

Path:SAP Easy Access-System-Services-Table Maintaince-Extended Table Maintenance

Click On Extended Table Maintenance

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Table/View J_1IEWT_CERTNO

Click On Maintain

Click On New Entries

Number Group Number Range Intervals

19 01

Enter and SAVE

Table/View J_1IEWT_CERT_N

Click On Maintain

Note:If exciting was there no need to create

Back

Table/View J_1IEWTNUM

Click On Maintain

Note:If exciting was there no need to create

Back

Table/View J_1IEWTNUMGR

Click On Maintain

Click On New Entries

Company Code II02

Business Place II02

Withholding Tax Key 192

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Number Group 19

SAVE and Back

Table/View J_1IEWTNUMGR_1

Click On Maintain

Note:If exciting was there no need to create

Back

Table/View J_1IEWTNUMGR_N

Click On Maintain

Click On New Entries

Company Code Section Code Withholding Key Number Group

II02 II02 192 19

Enter and SAVE

Back

Table/View J_1IEWT_ACKN

Click On Maintain

Click On New Entries

Company Code Year Section Code Form Type Period Acknowledgement

II02 2016 II02 26Q First Quarter 123

II02 2016 II02 26Q Second Quarter 1234

II02 2016 II02 26Q Third Quarter 12345

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II02 2016 II02 26Q Fourth Quarter 123456

Enter and SAVE

Back

Table/View J_1IEWT_ACKN_N

Click On Maintain

Click On New Entries

Company Code Year Section Code Form Type Period Acknowledgement

II02 2016 II02 26Q First Quarter 123

II02 2016 II02 26Q Second Quarter 1234

II02 2016 II02 26Q Third Quarter 12345

II02 2016 II02 26Q Fourth Quarter 123456

Enter and SAVE

Vendor 8000000

Company Code II02

Check Withholding Tax

Enter

Withholding Type Withholding Tax Code Liable Description

Z1 Z1 Check Withholding Tax Type for Invoice

Z2 Check Withholding Tax Type for Payment

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Note:If you maintain payment Tax Code in Vendor MasterData.TDS will be deduct while doing
the final payment using F-53/F110 which should not deduct the TDS.Hence will not maintain
the payment tax code in vendor master(Those tax code well always be blank)

Liable:If you set this indicator,you tell the system that the vendor is subject to withholding tax
for this withholding tax type.

To Update CIN Details

Path: Financial Accounting (New) –Logistics-General-Tax on Goods Movements-India-Master


Data-Assign Users to Material Master Screen Sequence for Excise Duty

Click On Assign users to material master screen sequence for Excise Duty

Double Click On User Screen Reference

Click On New Entries

Name SAPUSER

Enter and SAVE

To Update PAN Details in Vendor Master Data

Go To FK02

Vendor 8000000

Check Address Field in General Data

Enter

Click On CIN Details

Click On Withholding Tax

PAN Number BLQP57849

Enter and Back

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SAVE

Vendor Down Payment

Go To F-48

Document Date 30.06.2015

Posting Date 30.06.2015

Company Code II02

Account 8000000

Special G/L Indicator Q

Account 2000102

Amount 50000

Value Date 30.06.2015

Text Vendor Down Payment

Enter

Amount

Text

Business Area and Section Code II02 II02

Enter

Withholding Tax Type Withholding Tax Code

Z2

Enter

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Go To Document and Simulate

Double Click On 192 Salary TDS Payable Line Item

Text TDS Payable

Back and SAVE

To Post the Vendor Invoice

Go To FB60

Vendor 8000000

Invoice Date 30.06.2015

Posting Date 30.06.2015

Amount 100000

Business Place & Section Code II02 II02

Text Vendor Invoice

G/L Account 4000900(Material Expenses)

Amount 100000

Text Material Expenses

Enter

Go To Document and Simulate

Double Click On 192 Salary TDS Payable Line Item

Text TDS Payable

Back and SAVE

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To Reverse Down Payment TDS

Go To F-54

Document Date 30.06.2015

Back and SAVE

Note:While doing the down payment TDS will be deducted from the down payment and need
to reverse the amount using the F-54 with reference of invoice.

TDS Remittance Challan Update

Go To J1INCHLN

Company Code II02

Fiscal Year 2015

Business Place/Section Code II02 II02

Posting Date 30.06.2015

Section 192

Vendor 8000000

Document Date 30.06.2015

Bank Account 2000102

Click On Execute

Amount 1

Value Date 30.06.2015

Text TDS Challan

Enter

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Click On Document Overview

Double click On HDFC Outgoing Bank Line Item

Remove 1

In this Screen we can see the TDS Payable Amount 10000

SAVE

In this screen we can see the Clearing Document

To Update Bank Challan JINBANK

Go To J1INBANK

Maintain

Enter

Go To Document and Simulate

Bank Challan Update

Company Code II02

Fiscal Year 2015

Challan Clearing Number Click F4 Maintain Number 15013

Internal Challan Number 000000009000

Internal Challan Date 30.06.2015

Bank Challan Number II02

Bank Challan Date 30.06.2015

Bank Key HDFC

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Click On Execute

In this screen we can see the updated Bank Challan

TDS Certificate Printing

Go To J1INCERT

Company Code II02

Fiscal Year 2015

Business and Section Code II02

Section 192

Posting Date 30.06.2015

Bank Challan Number II02

Bank Challan Date 30.06.2015

Vendor 8000000

Certificate Date 30.06.2015

Signatory SRIRAM

Father’s Name M S N Raju

Designation Lead

Place of Printing Hyderabad

Click On Execute

Output Device LP01

Click On Print Preview

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In this form 16 Certificate we can see the Deducted TDS Amount 10000

Automatic Payment Program

The Automatic Payment Program has been developed for both national and international
Payment transaction with vendors, and handle outgoing payments.

Automatic Payment Program serves the purpose of posting accounts payable (Payment to a
vendor) based on vendor invoices automatically shortly termed as APP

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APP automatically issues cheques, prints covering letters for mailing along with cheques &
posts entries in the books of accounts

You have the option of paying Special G/L Transactions(Ex:Advancdes to vendors)using APP

APP can be configured to take into account Terms of Payments for the purpose of obtaining
Cash Discount benefit

A Consistenly high volume of invoices have to be processed. Accounts Payable Invoices have to
be paid on time to receive possible discounts. The accounting department wishes to perform
this processing of invoices automatically.T he Automatic Payment program is a tool that will
help users manage payables

The Payment Process includes the Following Steps

1.Invoices are Entered

2.Pending Invoices are analyzed for due date

3.Invoices due for payment are prepared for review

4.Payments are approved or modified

5.Invoices are paid.

APP Consists of the following phases

CONFIGURATION PHASE

Here, we define the configuration setting for implementing APP. It consists of the following
steps.

EXECUTION PHASE

Here, we execute the APP by following the steps listed below

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1) Define Payment Run ID and Run Date


2) Enter Run Parameters
3) Generate a Payment Proposal
4) Edit the Payment Proposal
5) Carry out the Payment Run(posting entries to Books of Accounts)
6) Printing of Payment Media (Cheques,etc)

The Configuration Phase is performed from SPRO/IMG menu as a one-time activity. The
Execution Phase is performed from the Main Menu as a routine business activity at
periodic intervals
The list of all execution parameters specified by the users for running an APP,are
Defined in a Payment Program Run. Every Run is uniquely identified by Run ID (5-digit
user-defined code)
Run Date
The Run Date is generally taken as the actual date of execution of the Payment Program
Run. But the user has the option of giving any other Run Date.
The Run Date serves as an identification feature.
The Run Date and Run ID under which a given payment document has been generated
will be mentioned in the header of the payment document
You can include more than one co.code in the same APP Run. However, in such a case all
the co.codes included in the APP Run should belong to the same country.
Examples of payment Methods for which we can use APP are cheque Payment,
Electronic Transfer, Bills of Exchange etc.

Payment Method/Bank Selection for Payment Program


Path:Financial Accounting(New)-Accounts Receivable and Accounts Payable-Business
Transactions-Outgoing Payments-Automatic Outgoing Payments-Payment Method/Bank
Selection for Payment Program FBZP

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The amounts for minimum incoming payment and minimum outgoing payment
could be given as per the organization standards.
Before APP Run,we must have an open item.for that we have to create a vendor invoice
You will see the open line item with a red colored indicator as show above.Now go to
Rransaction ‘F110’,give the date of APP Run and any 5 digit alpha-numeric characters as
identification.
Click On All Company Code
Click On New Entries
Company Code II02
Sending Company code II02
Check Separate Payment per business area
Enter and SAVE
Back
Click On Paying company code
Click On New Entries
Paying Company code II02
Minium amount for incoming payment 100
Minium amount for Outgoing payment 100
Check Separate Payment for each reference
Click On Forms
SAP Script F110_IN_AVIS
Click On Sender Details
Text ID ST
Enter and SAVE
Back
Click On Payment Methods in Country
Click On New Entries
Country IN
Payment Method F
Description Check
Check Radio Button Outgoing Payments

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Check Radio Button Cheque


Check Street,P.O.box or P.o.box postal code
Document type for payment ZV
Clearing document type ZV
Payment Medium Program RFFOUS_C
Name of print dataset LIST 1S
Enter and SAVE
Back
Click On Payment Methods in Company Code
Click On New Entries
Paying Company Code II02
Payment Method F
Minimum Amount 100
Maximum Amount 9999999999
Check Foreign business partner allowed
Check Foreign currency allowed
Check Customer / Vendor Bank abroad allowed
SAP Script F110_PRENUM_CHCK
Enter and SAVE
Back
Click On Bank Determination
Enter
Select Line Item II02
Double Click On Ranking Order
Click On New Entries
PM Currency Ranking Order House Bank
F INR 1 HDFC
F INR 2 ICICI
Enter and Save
Double Click On Bank Accounts
Click On New Entries

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House Bank PM Currency Account ID Bank Subaccount


HDFC F INR HDFC 2000102
ICICI F INR ICICI 2000202
Enter and Save
Double Click On Available Amounts
Click On New Entries
House Bank Account ID Days Currency Available for Outgoing Payment
HDFC HDFC 999 INR 9999999999
ICICI ICICI 999 INR 9999999999
Enter and SAVE
Back
Assign Payment Methods in Vendor Master Data
Go To FK02
Vendor 8000000
Company Code II02
Check d Payment Transactions
Enter
Payment Methods F
Enter and SAVE
Creation of Number Ranges for APP Run Document Type ZV
Note:Which we maintain Document Type ZV’ in payment Method in Country
Go To FBN1
Company Code II02
Click On Change Intervals
Click On Insert Intervals
No Year From Number To Number
20 2015 20000 20999
Enter and SAVE
Check Lot Creation.
The Check nos.to be printed on the bank document is governed by the ‘Check
Management’ facility in SAP.This means that for each combination of house bank and

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bank account ID.a Check lot needs to be maintained.This will correspond with the Check
Serial numbers in use.The first and last number has to be defined in the system and
system automatically allots / tracks the check number with payment documents and
update the latest check number issued/ used from the system
Financial Accounting (New)- Accounts receivable & Accounts payable-Business
transactions-Automatic outgoing payment-payment media-Check management-Define
number ranges for checks FCHI
Paying Company Code II02
House Bank HDFC
Account ID HDFC
Click On Change Button
Click On Create
Lot Number 01
Check Number 1000
To 1999
Lot Number Short Information on the Lot Check No From Check Number to
1 Check Lot for HDFC 1000 1999
Enter and SAVE
Vendor Invoice Posting
Go To FB60
Vendor 8000000
Invoice Date 03.06.2015
Posting Date 03.06.2015
Amount 200000
Text Customer Invoice
G/L Account 4000000
Amount 200000
Text Salary Paid
Enter
Go To Document and simulate
Enter and Save

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To View Vendor Line Items


Go To FBL 1N
Vendor Account 8000000
Company code II02
Check Open Items
Check Special G/L Transactions
Click On Execute
In this Screen we can see the vendor open item 200000
Down Payment Clearing With Payment Program Run F110
1) Maintain Reconciliation Accounts in Down Payment Request F
Go To OBYR
Double Click On Payment Request F
Chart of Accounts II02
Enter
Reconciliation Account Special G/L
1001000 2001000
Enter and SAVE
Click On Properties
Check Noted Items
Target Special G/L Indicator Q
Enter and SAVE
2) Down Payment Request
Path : Accounting-Financial Accounting-Accounts Payable-Document Entry-Down
Payment-F-47-Request
Click On F-47
Document Date 03.07.2015
Posting Date 03.07.2015
Account 800000
Target Special G/L Indicator Q
Enter
Amount 50000

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Due On 07.03.2015
Text Down Payment Request
Enter and SAVE
To View Vendor Line Items
Go To FBL 1N
Vendor Account 8000000
Company Code II02
Check Open Items
Check Special G/L Transactions
Check Noted Items
Click On Execute
In this screen we can see the Vendor down payment request (F) 50,000
Vendor Invoice 2,50,000
Maintain Down Payment Request In FBZP
Go To FBZP
Click On All Company code
Company Code II02
Enter
Double Click On Line Item II02
Special G/L Transactions to be paid FQ
Note : F For Vendor Down Payment Request
Q For Special G/L Indicator for Vendor
Enter and SAVE
Automatic Payment Run F110
Path : Accounting-Financial Accounting-Accounts Payable-Periodic Processing-
Payment
Run Date 05.07.2015
Identification 100
Click On Parameter
Company Code II02
Payment Method F

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Next Payment Date 06.07.2015


Vendor 8000000
Click On Free Selection
Note: In this screen will do Exclude Items
Click On Additional Log
Check Due date check
Check Payment method selection if not successful
Check Line items for the payment documents
Enter and SAVE
Back
Click On Schedule Proposal
Check Start Immediately
Enter
Once Payment Proposal has been created
Go To Edit-Proposal-Proposal List
Enter
In this Payment Proposal Screen we can see the down payment
Request and Vendor invoice
Document No Amount
Document Number for Down payment Request 17005 50.000-
Document Number for Vendor Invoice 19017 200.000
Back
Click On Schedule Payment Run
Enter
In this Screen we can see the payment Run has been carried out
Posting order : 1 Generated, 1 Completed.
If you want to see the Payment List
Go To Edit – Payment-Payment List
Enter
In this we can see the payment Document Number 20002
Click On Printout/data medium

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RFFOUS_C II02
Click On Maintain Variants
Check Full Screen
Enter
Program Run Date 05.07.2015
Identification feature 100
Payment Method F
House Bank HDFC
Account ID HDFC
Check Lot Number 1
Check Print Checks Printer LP01 Check Print Immediately
Check Print Checks Printer LP01 Check Print Immediately
Check Print Checks Printer LP01 Check Print Immediately
Remove Number of Sample Print out
Check Do Not Void Checks
Click On Attributes
Maintain Description II02
SAVE and Back
SAVE
Click On Printout
Remove ? Mark and Maintain II02
Enter
Click On Execute

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House Banks

Creation of House Bank FI12


A house bank account represents a bank account that the company has opened with a bank. it is used for the purpose of
payment program, house bank id is unique within a company code and a company code can have multiple house banks

Each house bank in sap system is associated with a country key representing the country where the bank is located.

House bank can have more than one account id, account id is unique for a specific bank id and company code. The
account id is used for entering specifications for the payment program.

Configuration of bank accounts for payment transactions is an important step. This is to ensure that for each house bank
and payment method (and currency, if required), you specify which bank account is to be used for payments. Bank
subaccounts are used to post incoming and outgoing payments (accounts for outgoing checks, outgoing bank transfers,
and bank collection).

Path: SPRO--Financial Accounting New--Bank Accounting--Bank Accounts--Define House Banks

Click On Define House Banks

Company Code II02

Click On New Entries

House Bank HDFC

Bank Country IN

Bank Key HDFCII

Click On Create Button

Bank Name HDFC Main Bank

Region 01

Street Madhapur

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City Hyderabad

Enter

Double Click On Bank Accounts

Click On New Entries

Account ID HDFC

Description HDFC Main Bank

Bank Account Number 325488892451

Currency INR

G/L 2000100(Main Bank)

Enter and SAVE

Check Lot Creation FCHI


The Check nos. to be printed on the bank document is governed by the ‘Check Management’ facility in SAP. This means
that for each combination of house bank and bank account ID, a Check lot needs to be maintained. This will correspond
with the Check serial numbers in use. The first and last number has to be defined in the system and system automatically
allots / tracks the Check number with payment documents and updates the latest Check number issued / used from the
system.

Path: Financial Accounting (New) -- Accounts receivable & Accounts payable -- Business transactions -
- Automatic outgoing payment-- Payment media -- Check management -- Define number ranges for
checks

Paying Company Code II02

House Bank HDFC

Account ID HDFC

Click On Change Button

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Click On Create

Lot Number 01

Check Number 1000

To 1999

Lot Number Short Information on the Lot Check No From Check Number to

1 Check Lot for HDFC 1000 1999

Enter and SAVE

Manual Check Creation FCH5

Manual Check Creation is used to assign Check number from the system to a manually issued Check. This willrecord the
Check number for the payment document posted directly for a handwritten Check.

Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Create

Note: In this screen will maintain vendor clearing document number


Payment Document No 15019 (Vendor Final Clearing Document Number)

Paying Company Code II02

Fiscal Year 2015

House Bank HDFC

Account ID HDFC

Check Number 1003


Enter
City Hyderabad

Enter and SAVE

Display Check Register FCHN

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Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Display--Check


Register-

Paying Company Code II02

House Bank HDFC

Account ID HDFC

Execute

Check Encashment Date Update FCH6


Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Change--FCH6 -
Additional Info/Cash

Note: Update of Check Clearing Date in the Bank


Paying Company Code II02

House Bank HDFC

Account ID HDFC

Check Number 1003

Enter

Check Encashment 22.07.2015

Enter and SAVE

Display Check Register FCHN


Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Display--Check
Register-

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Paying Company Code II02

House Bank HDFC

Account ID HDFC

Execute
Enca./Vaid 22.07.2015

Deletion of Check Encashment Date FCHG


Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Delete--FCHG -
Reset Data

Note: Deletion of Check Clearing Date in the Bank


Paying Company Code II02

House Bank HDFC

Account ID HDFC

Check Number 1003

Execute
Click On Yes

Display Check Register FCHN


Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Display--Check
Register-

Paying Company Code II02

House Bank HDFC

Account ID HDFC

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Execute

Void Unused Checks. – (Un Issued Check Cancellation) FCH3

Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Void--FCH3 -


Unused Checks FCH3

To void unused Checks in the system. This can be used to prevent users from selecting the unused Check lots before
payments.
Paying Company Code II02

House Bank HDFC

Account ID HDFC

Check Number From 1004

Void Reason Code 06 (Destroyed/unusable)

Click On Void

Display Check Register FCHN


Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Display--Check
Register-
Paying Company Code II02

House Bank HDFC

Account ID HDFC

Execute

Creation of Void Reason Code FCHV

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Path: SPRO -- Financial Accounting -- Accounts Receivable and Payables -- Business Transactions -- Outgoing
Payments -- Automatic Outgoing Payments -- Payment Media -- Check Management -- Define Void Reason Codes.

Reason Void Reason Code

70 Stop Payment

Enter and SAVE

Display Check Register FCHN


Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Display--Check
Register-

Paying Company Code II02

House Bank HDFC

Account ID HDFC

Execute

Process: Cancel Payments (Issued Check Cancellation) FCH8

Path: Accounting--Financial Accounting--Accounts Payable--Environment--Check Information--Void--FCH8 -


Cancel Payment

Paying Company Code II02

House Bank HDFC

Account ID HDFC

Check Number 1003

Void Reason Code 70

Reversal Reason 01

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Click On Cancel Payment

To View the Vendor Line Items FBL1N

Vendor Account 8000000

Company Code II02

Execute

Note: In this screen we can see the reverse document

Bank Reconciliation Statement

Bank reconciliation Statement is reconciliation between the account maintained by your company and the
account maintained by the bank. There can be instances where both the accounts will not tally.

EX Suppose you have given a cheque to your vendor has not presented it to bank for payment till date.
Because of these transaction there will be a mismatch between the account maintain at your

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company and account maintained by bank While giving a cheque to your vendor you have entered it as a
business transaction in your books of account by crediting your bank account, but bank is not is aware such
transaction as they have not received the cheque yet. There can be some other reason for which your
company’s account and the bank statement will not tally. Periodically it is the responsibility of the accounts to
prepare a bank reconciliation statement and produce the same before the management to know if they are any
discrepancies.

In sap you will be receiving two types of bank statements

1) Manual Bank Statement


2) Electronic Bank Statement

If you receive an electronic statement then you just need to upload it to sap for the purpose of preparation of
bank reconciliation statement, if it is manual one then you need to enter statement manual one then you need to
enter statement manually into sap.

System provides automatically as well as manually, transaction facility for all receipts and payment entries in
the bank statement and our bank book.

System provides list of un-reconciled entries, for further decision making and matching. In SAP system the
reconciliation process is known under two methods. Manual and Automatic. Every Bank account will have 4
General Ledger Accounts. First will be a main GL for the bank, second will be “Incoming Clearing” for all
receipts, third will be “Out going Clearing” for all payment and fourth will be “un reconciled account , After the
reconciliation process , payment and receipt entries in the incoming, outgoing and un reconciled GL will be
transferred in to the bank Main GL. The balances in the main bank account will be equal to the bank statement
amount.

Normal Entry Posting Keys BRS Entry Posting Key

Incoming Bank Dr 40 Main Bank Dr 40

To Customer Cr 31 To Incoming Bank 5(Clear with Credit GL)

Vendor Dr 25 Outgoing Bank Dr 4(Clear with Debit GL)

To Outgoing Bank Cr 50 To Main Bank Cr 50

Bank Charges Dr 40

To Main Bank Cr 50

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Interest Paid Dr40

To Main Bank Cr 50

Main Bank Dr 40

To Interest received 50

Manual Bank reconciliation Process -- (FF67) (Non – electronic bank statement)

In case of Non – Availability of bank statements in the desired electronic formats. We can create and upload
Bank Statement data to be provided by the user.

In the header data, Bank statement operating opening and closing balances are provided before creating the
bank statement. This is the control check after entering all the lines in the bank statement.

After providing the bank statement header data we need to enter or create the bank statement in the system.

The posting of this statement or after batch input session. This process creates postings in the main bank
account. The accounting entries are passed as mentioned below.

Unmatched entries generated by the system are to be matched manually through?(FEBA). Later on these
unmatched entries need to be manually transferred to “Un reconciled Account”.

Electronic Bank reconciliation Process –(FF_5)

For the process of automatic bank reconciliation , electronic bank statement is required in pre defined format
only

This formats can be either in “multi cash format” or MT940

Uploading the bank statements received from banks in the above mentioned format using transaction code
FF_5

After the uploading of this statement the process creates postings in the main bank account. The accounting
entries are passed as mentioned above.

The un-reconciled items will remain as open items in “un reconciled account” which can be reconciled manually

Reprocess Un-reconciled items – (FEBAN)

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Through this session we can clear the un-posted (un-reconciled)items from the above mentioned
manual &automatic processes

The session enables us to select any of the bank statements created by us based on statement date
and identification key.

We can correct the selected items one after another. At the end, post again for all changed items

SAP T Code To be used

Manual Bank reconciliation Process – (FF67)

Electronic Bank reconciliation Process – (FF_5)

To View Bank Statement FF_6

Reprocess Un-reconciled items –(FEBAN)

Crete and Assign Business Transactions

PATH: Financial Accounting (New) – Bank Accounting – Business Transactions – Payment Transactions –
Payment Transactions – Manual Bank Statement – Create and Assign Business Transactions

Click On Create and Assign Business Transactions

Click On New Entries

Transaction Type Sign Interpretation algorithm Text

Z001 + 15 Incoming Check

Z002 + 15 Outgoing Check

Z003 - Bank Charges

Z004 - Interest Paid

Z005 + Interest Received

Enter and SAVE

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Define Posting Keys and Posting Rules for Manual Bank Statement
PATH: Financial Accounting (New) – Bank Accounting – Business Transactions – Payment Transactions –
Manual Bank Statement – Define Keys and Posting Rules for Manual Bank Statement

Click On Define Posting Keys and Posting Rules for Manual Bank Statement

Chart of Accounts II02

Enter

Click On New Entries

Account Text

Z Main Main Bank

Z Incoming Bank Incoming Bank

Z Outgoing Bank Outgoing Bank

Z Bank Charges Bank Charges

Z Interest Paid Interest Paid

Z Interest Received Interest Received

Enter and SAVE.

Assign Accounts to Account Symbols


Double Click On Assign Accounts to Account Symbol

Click On New Entries

Account Symbol Account Modification Currency G/L Account Acct Symb.Desc.

Z Main + INR ++++++++++ Main Bank

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Z Incoming Bank + INR +++++++++1 Incoming Bank

Z OUTGOING BANK + INR +++++++++2 Outgoing Bank

Z BANK Charges + INR 4000901 Bank Charges

Z Interest Paid + INR 4000902 Interest Paid

Z Interest Received + INR 3000700 Interest Received

Enter and SAVE

Create Keys for Posting Rules

Double Click On Create Keys for Posting Rules


Click On New Entries

Posting rules Text

Z001 Incoming Bank

Z002 Outgoing Bank

Z003 Bank Charges

Z004 Interest paid

Z005 Interest Received

Enter and SAVE.

Define Posting Rules

Double Click On Define Posting Rules


Click On New Entries

Debit Credit

Posting Rule Z001 Posting Key Empty

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Posting Area 1(Bank Accounting) Accounting Symbol Z Incoming Bank

Posting Key 40

Account Symbol Z MAIN

Document Type ZV (Payment Clearing)

Posting Type 5 (Clear Credit Account)

Enter and SAVE

Click On Next Entry Header Data

Debit Credit

Posting Rule Z002 Posting Key 50

Posting Area 1(Bank Accounting) Accounting Symbol Z Main

Posting Key Empty

Account Symbol Z Outgoing Bank

Document Type ZV (Payment Clearing)

Posting Type 4 (Clear Debit G/L Account)

Enter and SAVE

Click On Next Entry Header Data

Debit Credit

Posting Rule Z003 Posting Key 50

Posting Area 1(Bank Accounting) Accounting Symbol Z Main

Posting Key 40

Account Symbol Z Bank Charges

Document Type SA(GL Document)

Posting Type 1 (Post To G/L Account )

Enter and SAVE

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Click On Next Entry Header Data

Debit Credit

Posting Rule Z004 Posting Key 50

Posting Area 1(Bank Accounting) Accounting Symbol Z Main

Posting Key 40

Account Symbol Z Interest paid

Document Type SA (GL Document)

Posting Type 1 (Post To G/L Account )

Enter and SAVE

Click On Next Entry Header Data

Debit Credit

Posting Rule Z005 Posting Key 50

Posting Area 1(Bank Accounting) Accounting Symbol Z Interest Received

Posting Key 40

Account Symbol Z Main

Document Type SA (GL Document)

Posting Type 1 (Post To G/L Account )

Enter and SAVE

Create and Assign Business Transactions


PATH: Financial Accounting (New) – Bank Accounting – Business Transactions – Payment Transactions –
Manual Bank Statement – Create and Assign Business Transactions

Click On Create and Assign Business Transactions

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Click On Position

Transaction Type Z001

Enter

Transaction Type Sign Posting Rules

Z001 + Z001

Z002 - Z002

Z003 - Z003

Z004 - Z004

Z005 + Z005

Enter and SAVE

Define Variants for Manual Bank Statement OT43


PATH: Financial Accounting (New) – Bank Accounting – Business Transactions – Payment Transactions –
Manual Bank Statement – Define Variants for Manual Bank Statement

Define Variants for Manual Bank Statement

Click On Create

Variant II02

Name Manual Bank Statement

Enter

Double Click On Bank Reference

Enter

Click On Standard Offset

Enter and SAVE

Click On Activate

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Note: Before going to update ‘Manual Bank Statement’ need to have debit and credit line items in bank
accounts (Incoming and Outgoing Bank)

To View Debit and Credit G/L items

Go To FBL3N

G/L Account 2000501(HDFC Incoming Bank) 2000502(HDFC Outgoing Bank)

Click On Execute

To Update Manual Bank Statement FF67


PATH: Accounting -- Financial Accounting – Bank – Incomings – Bank Statement – FF67 – Manual Entry
FF67

Click On FF67 – Manual Entry

Bank Key HDFCII

Bank Account 3248791451

Currency INR

Statement Number 1

Statement Date 26.07.2015

Opening Balance 0

Closing Balance 290000

Posting Date 26.07.2015

Enter and Enter

Transaction Value Date Amount Bank Reference

Z0001 Incoming Bank 26.07.2015 250,000.00 10

Z0001 Incoming Bank 26.07.2015 150,000.00 11

Z0001 Incoming Bank 26.07.2015 160,000.00 12

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Z0001 Incoming Bank 26.07.2015 200,000.00 13

Z0002 Outgoing Bank 26.07.2015 125,000.00 -- 14

Z0002 Outgoing Bank 26.07.2015 100,000.00 -- 15X`X

Z0002 Outgoing Bank 26.07.2015 80,000.00 -- 16

Z0002 Outgoing Bank 26.07.2015 95,000.00 --17

Z0002 Outgoing Bank 26.07.2015 70,000.00 -- 18

Z0003 Bank Charges 26.07.2015 800.00 --

Z0003 Interest Paid 26.07.2015 1200.00 –

Z0005 Interest Received 26.07.2015 2000.00 –

Enter and SAVE and SAVE.

Go To System – Service – Batch Input – Sessions

Click On Process

Click On Display Errors Only

Maintain Bank Charges

Enter

Text Interest Paid

Text Interest Received

Enter

Note : Need to Check Main Bank Updated or not

Go To FBL3N

G/L Account 2000500

Company Code II02

Check Open Items

Click On Execute.

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Electronic Bank Statement

Electronic Bank reconciliation Process --- (FF_5)

For the process of automatic bank reconciliation, electronic bank statement is required in pre defined format
only.

This formats can be either in “multi cash format” or “MT940

Uploading the bank statement received from banks in the above mentioned format using transaction code FF_5

After the uploading of this Statement, the process creates postings in the main bank account. The accounting entries are
passed as mentioned above.

The un-reconciled items will remain as open items in “un reconciled account “ which can be reconciled
manually.

Reprocess Un-reconciled items (FEBAN)

Through this session we can clear the un-posted (un-reconciled) items from the above mentioned manual &
automatic processes.

The session enables us to select any of the bank statement created by us based on statement date and
identification key

We can correct the selected items one after another, At the end, Post again for all changed items

Electronic Bank Statement --- (FF_5)

To View Bank Statement – (FF_6)

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Reprocess Un- reconciled items – (FEBAN)

PATH: Financial Accounting New – Bank Accounting – Business Transactions – Payment Transaction –
Electronic Bank Statement – Make Global Settings for Electronic Bank Statement

Click On Make Global Settings for Electronic Bank Statement

Note : No need to create existing transaction type ‘MT940’ we can use

Assign External Transaction Types to Posting Rules

Select MT940 Line Item

Double click On Assign External Transaction Types to Posting Rules

Click On New Entries

External Transaction Type +/- Posting Rules Interpretation Algorithm

FCHA (Incoming Bank) + Z001 0001: Standard Algorithm

FCHB (Outgoing Bank) - Z002 0001: Standard Algorithm

FCHC (Bank Charges) - Z003 000: No Interpretation

FCHD (Interest Paid ) - Z004 000: No Interpretation

FCHE (Interest Received) + Z005 000: No Interpretation

Enter and SAVE.

Assign Bank Accounts to transaction Types

Double Click On Assign Bank Accounts to Transaction Type

Click On New Entries

Bank Key Bank Account Transaction Type

HDFCII 2254879124514 MT940

Enter and SAVE.

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: 20:20150805

: 25:2254879124514

:28C:02

:60f: C150805INR290.000,00

:61: 1508050805C30.000.00FCHAONREF//

:86: 999/ customer clearance

:61: 1508050805C30.000.00FCHBONREF//

:86: 999/ vendor clearance

61: 1508050805C1.000.00FCHCONREF//

:86: 999/ Bank Charges

61: 1508050805C2.000.00FCHDONREF//

:86: 999/ Interest Paid

:61: 1508050805C3.000.00FCHEONREF//

:86: 999/ Interest Received

:62f:C150805INR267.300,00

Note: If we want to upload Electronic Bank Statement we need to maintain format like

MT940 Multi cash or BAI

Note: Above Screen Shot is the sample MT940 txt format.

20: Statement Date

25: Bank ID or Account Number

28c: Statement and Sequence Number

60f:Opening Balance

61: Statement Line Field

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86: Information to Account Holder

62: Closing Balance

To Upload MT940 FF_5


PATH: Accounting – Financial Accounting – Banks – Incomings – Bank Statement – FF_5 – Import

Click On FF_5

Electronic Bank Statement FormatSWIFT MT940 International Format (Field 86 Unstructured

Statement File MT940 (Import from Desktop)

Check Post Immediately

Check Execute as Background Job

Check Print Bank Statement

Check Print Posting Log

Check Print Statistics

Check Separate List

Click On Execute

Click On Allow

Enter

Maintain Output Device LP01

Enter

Enter

Reprocess Un-reconciled Items – (FEBAN)


PATH: Accounting – Financial Accounting – Banks – Incomings – Bank Statement –
FEBA_BANK_STATEMENT – Reprocess

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Click On FEBA

Click On Execute

To View Electronic Bank Statement FF_6


PATH: Accounting – Financial Accounting – Banks – Bank Statement – FF_6 Display

Click On FF_6

Company CodeII02

House Bank IDHDFC

Bank Account IDHDFC

Statement Number 1

Statement Date 01.07.2015 to 05.08.2015

Execute

Automatic Payment Program

The Automatic Payment Program has developed for both national and international payment transactions with
vendors, and handle outgoing payments.

Automatic Payment Program serves the purpose of posting accounts payable (payment to vendor) based on
vendor automatically shortly termed as APP.

APP automatically issues Cheques, prints converting letters for mailing along with the cheques& posts entries in
the books of accounts

You have the option of paying Special G/L Transaction (Ex: Advance for Vendor) using APP. Discount benefit

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A consistently high volume of invoices have to be processed Account Payable have to be paid on time to
receive to possible discounts. The accounting department wishes to perform this processing of invoices
automatically .The Automatic Payment Program a tool that will help users manage payables.

The Payment Process Includes the Following Steps

1. Invoices are Entered


2. Pending Invoices are analyzed for due date
3. Invoices due for payment are prepared for review
4. Payment are approved or modified
5. Invoices are paid

App consists of following phases

CONFIGURATION PHASE

Here we define the configuration settings for implementing APP, It consists of the following steps.

 All Company Codes


 Paying Company Codes
 Payment Methods In Country
 Payment Methods In Company Code
 Bank Determination
 House Bank

EXECUTION PHASE

Here, we execute the APP by following the steps listed bellow

1) Define Payment Method Run ID and Run Date


2) Enter Run Parameters
3) Generate a Payment Proposal
4) Edit the Payment Proposal
5) Carry Out The Payment Run (Posting Entries to Books of Accounts
6) Printing Of Payment Media( Cheques, etc)

The Configuration Phase is performed from SPRO/IMG menu as a one – time activity.

The Execution Phase is performed for the Main Menu as a routing business activity at periodic intervals

The list of all execution parameters specified by the users running an APP , are defined in a payment program
Run ID (5- digit user – define code)

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Run Date

The Run Date is generally taken as the actual data of the Payment Run , But the user has option of giving any
other Run Date.

The Run date serves as an identification feature.

The Run Date and Run ID under which a given payment document has been generated, will be mentioned in
the header of the payment document

You can include more than one co code in the same APP Run, However, in such a case all the co. codes

Example of payment Methods for which we can use APP are Cheque Payment, Electronic Transfer. Bill of
Exchange, etc.

Payment Method/Bank Selection for Payment Program FBZP

PATH: Financial Accounting New – Account Receivable and Account Payable – Business Transactions –
Outgoing Payments – Automatic Outgoing Payment – Payment Method/Bank Selection for payment program

The amounts of minimum incoming payment and minimum outgoing could as per the organization standards.

Before APP Run , we must have an open item, for the we have to create a vendor invoice

You will see the open line item with a red colored indicator as shown above. Now go to Transaction ‘F110’,give
the date of APP Run and any 5 digits alpha-numeric characters as identification.

Click On All Company Code


Click On New Entries

Company Code II02

Sending Company Code II02

Check Separate payment for business area

Enter and SAVE

Click On Paying Company Codes

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Click On New Entries

Paying Company Code II02

Minimum Amount for Incoming Payment 100

Minimum Amount for Outgoing Payment 100

Check Separate payment for each reference

Click On Forms F110_IN_AVIS

Click On Sender Details

Text Id ST

Enter and SAVE

Back

Click On Payment Methods In Country


Click On New Entries

Country IN

Payment Method G

Description Check

Check Radio Button Outgoing Payment

Check Radio Button Cheque

Check Street, P.O. box postal Code

Document Type for Payment ZV

Clearing document Type ZV

Payment Medium Program RFFOUS_C

Name of Print data list LIST1S

Enter and SAVE.

Back

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Click On Payment Methods In Company Code


Click On New Entries

Paying Company Code II02

Payment Method G

Minimum Amount 100

Maximum Amount 9999999999

Check Foreign business partners allowed

Check Foreign Currency allowed

Check Customer/Vendor Bank abroad allowed

Spa Script F110_PRENUM_CHCK

Enter and SAVE

Back

Click On Bank Determination


Click On Position Button

Maintain Sending Company Code II02

Select Sending Company Code Line Item

Double Click On Ranking Order

Click On New Entries

PM Currency Ranking Order House Bank

G INR 1 HDFC

G INR 2 ICICI

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Enter and SAVE.

Double click On Bank Accounts


Click On New Entries

House Bank PM Currency Account ID Bank Subaccount

HDFC G INR HDFC 2000102

ICICI G INR ICICI 2000202

Enter and SAVE.

Double Click On Available Amounts


Click On New Entries

House Bank Account ID Days Currency Available of Outgoing Payment

HDFC HDFC 999 INR 9999999999

ICICI ICICI 999 INR 9999999999

Enter and SAVE

Assign Payment Methods In Vendor Master Data


Go To FK02

Vendor 8000000

Company Code II02

Check Payment Transaction

Enter

Payment Method G

Enter and SAVE

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Creation Of Number Ranges for APP Run Document Type ZV FBN1


Note: While we maintain Document Type “zv” in payment Method in Country

Go To FBN1

Company Code II02

Click On Change Intervals

Click On Insert Intervals

No Year From Number To Number

20 2015 20000 29999

Enter and SAVE

Check Lot Creation FCHI


The Check lot to be printed on the bank document is government by the ‘Check Management’ facility in SAP.
This means that for each combination of house bank and bank account ID, a Check lot needs to be maintained.
This will correspond with the Check serial numbers in use. The first and last number has to be defined in the
system and system automatically allots/tracks the Check number with Payment documents and updates the
latest Check number issued/ used from the system.

PATH: Financial Account New – Account receivable & Account Payable –Business Transaction – Automatic
Outgoing Payment – Payment media – Check management – Define number ranges for Checks

Paying Company Code II02

House Bank HDFC

Account ID HDFC

Click On Change Button

Click On Create

Lot Number 01

Check Number 1000

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To 1999

Lot Number Short Information on the Lot Check NO From Check No To

1 Check Lot for HDFC 1000 1999

Enter and SAVE.

Vendor Invoice Posting FB60


Go To FB60

Vendor Invoice 8000000

Invoice Date 03.06.2015

Posting Date 03.06.2015

Amount 200000

Text Customer Invoice

G/L Account 4000000

Amount 200000

Text Salary Paid

Go To Document and Simulate

Item PK Account Account Short Text Assignment Tx Amount

1 31 8000000 SR Enterprises 200.000,00

2 40 4000000 Salary Paid 200.000,00

Enter and SAVE

To View Vendor Line Items FBL1N

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Go To FBL1N

Vendor Account 8000000

Company Code II02

Check Open Item

Check Special G/L Transactions

Click On Execute.

In this Screen we can see the vendor open item 2000000

Down Payment Clearing With Payment Program Run F110

1) Maintain Reconciliation Accounts in Down Payment Request ‘F’

Go To OBYR

Double Click On Payment Request F

Chart of Accounts II02

Enter

Reconciliation Account Special G/L

1001000 2001000

Enter and SAVE.

Click On Properties

Check Noted Items

Target Special G/L Indicator Q

Enter and SAVE.

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2) Down Payment Request F-47


PATH: Accounting – Financial Accounting – Account Payable – Down Payment – F-47 –Request

Click On F-47

Document Date 30.07.2015

Posting Date 30.07.2015

Account 8000000

Target Special G/L Indicator Q

Enter

Amount 50000

Due On 03.07.2015

Text Down Payment Request

Enter and SAVE

To View Vendor Line Item FBL1N


Go To FBL1N

Vendor Account 8000000

Company Code II02

Check Open Item

Check Special G/L Transactions

Check Noted Items

Click On Execute

In this screen we can see the vendor down payment request (F) 50,000

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Vendor Invoice 2.50,000

Maintain Down Payment Request In FBZP


Go To FBZPClick On All Company Code

Company Code II02

Enter

Double Click On Line Item II02

Special G/L Transaction to be paid FQ

Note:FFor Vendor Down Payment Request

Q For Special G/L Indicator for Vendor

Enter and SAVE

Automatic Payment Run FF10


PATH: Accounting – Financial Accounting – Account Payable -- Periodic Processing – Payment

Run Date 05.07.2015

Identification 100

Click On Parameter

Company Code II02

Payment Method G

Next Payment Date 06.07.2015

Vendor 8000000

Click On Free Selection

Note: In this Screen will do Exclude Items

Click On Additional Log

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Check Due date Check

Check Payment method Selection if not successful

Check Line Item for the payment documents

Enter and SAVE

Click On Schedule Proposal

Check Start Immediately

Enter

Once Payment Proposal has been created

Go To Edit – Proposal – Proposal List

Enter

In this payment proposal screen we can see the down payment request and vendor invoice

Document No Amount

Document Number for Down Payment Request 17005 50,000-

Document Number for Vendor Invoice 19017 200,00

Enter

Click On Schedule Payment Run

Enter

In This Screen we can see the Payment Run has been carried out

Posting order: 1 Generated, 1 completed.

If you want to see the Payment List

Go To Edit – Payment – Payment List

In this we can see payment Document Number 20002

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Click On Printout/data medium


RFFOUS_C

Click On Maintain Variants

Check Full Screen

Program Run Date 05.07.2016

Identification feature 100

Payment Method G

House Bank HDFC

Account ID HDFC

Check Lot Number 1

Check Print ChecksPrinterLP01Check Print Immediately

Check Print ChecksPrinter LP01 Check Print Immediately

Check Print Checks Printer LP01 Check Print Immediately

RemoveNumber of Sample Print out

CheckDo not Void Checks

Click On Attributes

Maintain Description II02

SAVE and Back

SAVE

Click On Printout

Remove ? Maintain II02

Enter

Click On Execute

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Data Medium Exchange


DME Stands for Data Medium Exchange

A data medium exchange is data exchange file which is used to send payment information of enterprise to
banks. Basically these files contain financial data which can be in flat file or xml file format. Different file format
can be created for different countries and different banks based on their own which replaces conventional
ABAP programs.

Relevant Acronyms:

PMW – Payment Medium Workbench


DME – Data Medium Exchange
DMEE – Date Medium Exchange Engine

Summary of Key Points:

Transaction to create DME tree: DMEE


Each DME tree must contain a Root level.
A DME tree must be activated before it can be used.
All DME Format trees for payments are driven by SAP standard program SAPFPAYM.
Each field in a DME tree is named an “Element.”
An Element’s subfield is called an “Atoms.” These atoms can be used to add additional flexibility to a field.
There are 5 main types of attributes which can be assigned to an Element or Atom.
o Constant
o Structure Field
o Reference Tree Node
o Aggregation
o Exit Module
Each node of the DME tree can contain IF statements in the form of conditions.

DME Tables Used for Mapping:

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FPAYH - Payment medium: Payment data


FPAYHX - Payment Medium: Prepared Data for Payment
FPAYP - Payment medium: Data on paid items
DMEE_PAYD - DMEE: Structure for Note to Payee Data

Go To FBZP

Click On Payment Methods in Country

Double Click On F Payment Method for Transfer

Maintain Payment Medium Format ACB_ZA

Enter and SAVE

Go To DMEE (Transaction Code)

Maintain Tree type PAYM (Standard Tree)

Format Tree ACB_ZA

Click On Display

In this screen we can view header fields and transaction fields

Double Click On Record Ident

Click On Source

Here we can see the constant Value which is available in standard sap 02

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Double Click On Volume Number

Click On Source

Here we can see the constant Value which is available in standard sap 1001

Double Click On Tape Serial

Click On Source

Here we can see the constant Value which is available in standard sap 98989898

Double Click On Installation Header

Click On Source

Here we can see the constant Value which is available in standard sap 0021

Note: In this DMEE Screen no need to do any changes we can observe the Fields

Go To OBPM1

Double Click On ACB_ZA

Check Mapping Using DME engine

Enter and SAVE

Go To OBPM4

Double Click On ACB_ZA

Click On Define Further Variant

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Maintain Selection Variant S001

Click On Yes

Check Created

Enter

Payment Medium Format ACB_ZA

Enter

Click On Print Parameters

Installation ID 10

User ID 100

Reference Code 900

Account Holder SBI

Holiday Calendar Id 90

Enter

Output Device LP01

Enter

Check Payment Document Validation

Check Output to File System

Open New Screen for Sap Directory

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Go To AL11

Copy this file name D:\usr\sap\ccms\

Come back to OBPM4

Paste File in File Name D:\usr\sap\ccms\

Click On Attribute

Maintain Variant DMEE

SAVE

Click On Back

Maintain Variant S001

SAVE

Asset Accounting

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The Asset Accounting component is used for managing and supervising fixed assets. In SAP Financial
Accounting, it serves as a subsidiary ledger to the FI General Ledger, providing detailed information on
transactions involving fixed assets.

Fixed Asset Management is an accounting process that seeks to track fixed assets for the purposes of financial
accounting.

Organizations face a significant challenge to track the location, quality, condition, maintenance and depreciation
status of their fixed assets. A popular approach to tracking fixed assets uses serial numbered assets tags,
which are labels often with bar codes for easy and accurate reading. The owner of the assets can take
inventory with a mobile code reader and then produce a report.

The depreciation posting run and its parallel valuation is a main feature within Asset Accounting

Fixed asset can be divided into:-- Tangible fixed assets (machinery, buildings)

Intangible fixed assets (licenses, patents)

When the SAP is being implemented, the main task to map theorganization and structure of the enterprise in
the system.

Chart of Depreciation

Chart of depreciation is a list of depreciation areas arranged according to business and legal requirements. The
chart of depreciation enables you to manage all rules for the valuation of assets in a particular country or
economic region

SAP provides with predefined chart of depreciation for certain countries. These are also known as Reference
COD’s

Copy one of these Reference chart of depreciation to a user-defined COD, and make appropriate modifications
based on your business and legal requirements

Note: It is mandatory to assign a chart of depreciation to every co. code that uses Asset Accounting.

Note: You May assign multiple co. COD. But you cannot assign one co code to multiple COD’s.

Note: Every COD may contain several depreciation areas. You may activate only those DA’s that you require at
present and deactivate the rest

It is a country specific component and deactivate the rest

It is a country specific component and chart of depreciation Areas like

Book Depreciation: Will be calculate On Asset Level.

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Tax Depreciation: Will be calculate On Block Level.

Cost Depreciation

Book Depreciation: Is usually post to the Accounts monthly base as u can calculate day wise also, which will
be creating a accounting document with accumulate depreciation

Ordinary Depreciation: Monthly wise depreciation wille ordinary depreciation

Accumulated Depreciation: Year wise depreciation will be accumulated depreciation

PAHT: SPRO – Financial Accounting New -- Asset Accounting – Organization Structures – Copy Ref chart of
Depreciation / Depreciation AreasEC08

Click On Copy Reference Chart of Depreciation / Depreciation Areas

Double Click On Copy Reference Chart of Depreciation

Click On Copy as Button

From Chart of Depreciation 1IN

To Chart of Depreciation II02

Enter

We don’t transport existing Number ranges

Click On No

Enter and SAVE and Back

Double Click On Specify Description of Chart of Depreciation

Maintain Depreciation Chart of Depreciation for II02

Enter and SAVE and Back

Double Click On Copy/Delete Depreciation Areas

Maintain Chart of Depreciation II02

Enter

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Select the rest of depreciation areas except the book depreciation and Tax Depreciation select delete button

SAVE

Assign Tax Code for Non – Taxable Transactions

In this activity you define an incoming and outgoing tax code for each company code, to be used for posting
non-taxable Transactions posted like this are, for example; goods issue delivery, goods receipts purchase
order, goods receipt production order, order accounting.

PATH: SPRO – Financial Accounting New – Financial Accounting Global Settings – Tax on Sales and
purchases – Postings – Assign Taxable Transactions
OBCL

Click On Assign Tax Codes for Non Taxable Transactions

Click On Position Button and Maintain Company Code II02

Enter

Maintain Fields Input tax Output tax

V0 A0

Enter and SAVE.

Assign Chart of Depreciation to Company Code

PATH: Financial Accounting New – Asset Accounting – Organization Structure – Assign Chart of Depreciation
to Company Code OBOB

Click OnAssign Chart of Depreciation to Company Code

Click On Position Button

Maintain Company Code II02

Chart of Dep II02 Chart of depreciation for II02

Enter and SAVE

Specify account determination

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The key of an account determination for must be stored in the asset class. In this way , the account
determination links an asset master record to the general ledger accounts to be posted for an accounting
transactions using the asset class

You specify the general ledger accounts to be posted for the individual accounting transactions in later
implementation activities. You can specify various accounts for each depreciation area to be simultaneously
posted to G/L.

PATH: SPRO – Financial Accounting New – Asset Accounting – Org. Structure – Asset Class – Specify
Account Determinations

Click On Specify Account Determinations

Click On New Entries

Maintain Fields

Account Determination Name of Account Determination

Z111 Buildings

Z112 Plant and Machinery

Z113 Furniture and Fixtures

Z114 Asset Under Construction

Enter and SAVE.

Create Screen Layouts

Screen Layouts for maintaining asset master data Using the screen layout rule. You can define which fields are
required, optional and suppressed, which fields are copied, when creating an using another asset master record
as a reference.

You can define screen layout rules for general master data and for depreciation parameters within depreciation
areas.

Note: Screen Layout Rules is nothing but a field statues variant we can control the fields Asset Master Data
level and Depreciation Area level

PATH: Financial Accounting New – Asset Accounting – Org. Structure – Asset Classes – Create Screen Layout
Rules

Click On Create Screen Layout Rules

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Select Existing Screen Layout Rules

Click On Copy as Button

Change Screen Layout Rules and Description

Screen Layout Rules Name of Screen Layout Rule

Z111 Buildings

Z112 Plant and Machinery

Z113 Furniture and Fixtures

Z114 Asset Under Construction

Enter and SAVE

Define Number Range Interval

PATH: SPRO – Financial Accounting New – Asset Accounting – Org. Structure – Asset Class – Define Number
Range Interval AS08

Click On Define Number Range Interval

Maintain Company Code II02

Click On Change Interval Button

Note: Each and Every Asset we need to Create number ranges

Maintain Intervals

No From Number To Number

01 1000 1999

02 2000 2999

03 3000 3999

04 4000 4999

Enter and SAVE

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Define Asset Classes

The asset class is the main criterion for classifying assets. Every asset must be assigned to only one asset
class. Examples of asset class are Plant & Machinery, Furniture and Fixtures, Computers, etc. The asset class
also contains the G/L accounts which are debited when any asset is procured. It also contains the gl accounts
for depreciation calculation, scrapping etc.

Whenever you create an asset master you need to mention the asset class for which you are creating the
required asset. In this manner whenever any transaction happens the gl accounts attached to the asset class is
automatically picked up and the entry passed. You can specify certain control parameter and default values for
depreciation calculation and other master data in each asset class.

PATH: SPRO – Financial Account New – Asset Accounting – Org. Structure – Asset Class – Define Asset
Classes OAOA

Click On New Entries

Maintain Fields

Asset Class Z11 Buildings

Short Text Buildings

Account Determination Z111

Screen Layout Rules Z111

Number Range 01

Check Include Asset

Check No Auc or Summary Management of AUC

Check Manage Historically

Enter and SAVE

Click On Next Button On Header Date

Maintain Fields

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Asset Class Z112Plant & Machinery

Short Text Plant & Machinery

Account Determination Z112

Screen Layout Rules Z112

Number Range 02

Check Include Asset

Check No Auc or Summary Management of AUC

Check Manage Historically

Enter and SAVE

Click On Next Button On Header Date

Maintain Fields

Asset Class Z113 Furniture and Fixtures

Short Text Furniture and Fixtures

Account Determination Z113

Screen Layout Rules Z113

Number Range 03

Check Include Asset

Check No Auc or Summary Management of AUC

Check Manage Historically

Enter and SAVE

Click On Next Button On Header Date

Maintain Fields

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Asset Class Z114 Asset Under Construction

Short Text Asset Under Construction

Account Determination Z114

Screen Layout Rules Z114

Number Range 04

Check Include Asset

Check Line Item Settlement (Auc was need to settle line itemwise)

Check Manage Historically

Enter and SAVE

Set Chart of Depreciation

PATH: SPRO – Financial Accounting New – Asset Accounting – Valuation – Set Chart of Depreciation

Click On Chart of Depreciation

Enter Chart of Depreciation II02

Enter

Calculation Methods

PATH:SPRO -- Financial Accounting New – Asset Accounting – Depreciation – Valuation Methods –


Depreciation Key – Calculation Methods

1) Define Base Methods

Click On New Entries

Click On Define Base Methods

Note: It will calculate depreciation on Posting Base, will use standard Base Method in SAP ‘0014’

2) Define Declining – Balance Methods

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Note: It will calculate depreciation on formula based

3) Define Multi Level Methods

In this Method we can define whether it is straight line method or written down method based on the base value

Base Value is ‘01’ is for straight line method

Base Value is ‘24’ is for written down method

Click On Multi Level Method

Maintain Fields

Multilevel Method Z11 Buildings

Validity Start 1 From Capitalization Date

Double Click On Levels

Click On New Entries

Maintain Fields

Acq. Year Year Period Base Value Percentage

9999 999 12 24 10

Enter and SAVE

Back again Back Click On Next Entry Button On Header Data

Maintain Fields

Multilevel Method Z12 Plant and Machinery

Validity Start 1 From Capitalization Date

Double Click On Levels

Click On New Entries

Maintain Fields

Acq. Year Year Period Base Value Percentage

9999 999 12 24 11

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Enter and SAVE

Back again Back Click on Next Entry Button on Header Data

Maintain Fields

Multilevel Method Z13 Furniture and Fixtures

Validity Start 1 From Capitalization Date

Double Click On Levels

Click On New Entries

Maintain Fields

Acq. Year Year Period Base Value Percentage

9999 999 12 24 12

Enter and SAVE

Back again Back Click on Next Entry Button on Header Data

4) Period Control Method

In this method it controls the postings of asset transactions like acquisition and retirement. According to the
posting period control only we can have the addition of the asset

Click On Maintain Period Control Methods

Note: will use standard period control method ‘003’

The specifications and parameters that the system requires to calculate depreciation amounts are entered in
Calculation methods. Calculation methods replace the internal calculation key of the depreciation key,
Depreciation keys are defaulted in Asset Master from the asset class.

It contains the rate of depreciation (10%,5%), Method of depreciation (Straight line methods or written down
method), Default values from company code (Memo Value and Cut off Value), Mode of depreciation

(Depreciation start from purchase date or start from ordinary depreciation and it will calculate day wise
depreciation also. It contains Valuation of the methods (Base Method, Declining Balancing Method, Multilevel
Method, Period Control Method).

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Click On Maintain Depreciation key

Click On New Entries

Maintain Fields

Depreciation Key Z11 Buildings

Check Depreciation to the day

Double Click On Assignment of calculation Methods

Click On New Entries

Maintain Fields

Depreciation Type No Ordinary Depreciation

Phase 1 From the start of Depreciation

Base Method 0014

Period Control Method 003

Multilevel Method Z11 Buildings

Class 2 Declining Balance Depreciation

Change Method 0 No automatic changeover

Enter and SAVE.

Back and Back

Click On Active Button

Click On Maintain Depreciation key

Click On New Entries

Maintain Fields

Depreciation Key Z12 Plant and Machinery

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Check Depreciation to the day

Double Click On Assignment of calculation Methods

Click On New Entries

Maintain Fields

Depreciation Type No Ordinary Depreciation

Phase 1 From the start of Depreciation

Base Method 0014

Period Control Method 003

Multilevel Method Z12 Plant and Machinery

Class 2 Declining Balance Depreciation

Change Method 0 No automatic changeover

Enter and SAVE.

Back and Back

Click On Active Button

Click On Maintain Depreciation key

Click On New Entries

Maintain Fields

Depreciation Key Z13 Furniture and Fixtures

Check Depreciation to the day

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Double Click On Assignment of calculation Methods

Click On New Entries

Maintain Fields

Depreciation Type No Ordinary Depreciation

Phase 1 From the start of Depreciation

Base Method 0014

Period Control Method 003

Multilevel Method Z13 Furniture and Fixtures

Class 2 Declining Balance Depreciation

Change Method 0 No automatic changeover

Enter and SAVE.

Back and Back

Click On Active Button

Determine Depreciation Areas in the Asset Class

PATH: Financial Accounting New – Asset Accounting – Valuation – Determine Depreciation Areas in the Asset
Class OAYZ

Click On Determine Depreciation Areas in the Asset Class

Click On Position Button

Maintain Asset Class Z11

Enter

Select Z111 Building Asset Class

Double Click OnDepreciation Area

Maintain Fields

Remove Deactivate Check Box for Book Depreciation

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Layout 1000

Enter

Check Tax Bal.sht. Deactivation Box

Depreciation Key Z11 (Buildings)

Enter and SAVE

Back

Select Z112 Plant and Machinery Asset Class

Double Click OnDepreciation Area

Maintain Fields

Remove Deactivate Check Box for Book Depreciation

Layout 1000

Enter

Check Tax Bal.sht. Deactivation Box

Depreciation Key Z12 (Plant and Machinery)

Enter and SAVE

Back

Select Z113 Furniture and Fixtures Asset Class

Double Click OnDepreciation Area

Maintain Fields

Remove Deactivate Check Box for Book Depreciation

Layout 1000

Enter

Check Tax Bal.sht. Deactivation Box

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Depreciation Key Z13 (Furniture and Fixtures)

Enter and SAVE

Back

Select Z114 Asset Under Constriction Asset Class

Double Click OnDepreciation Area

Maintain Fields

Remove Deactivate Check Box for Book Depreciation

Layout 1000

Enter

Check Tax Bal.sht. Deactivation Box

Depreciation Key 000(With Out Depreciation)

Enter and SAVE

Screen Layout
Define Screen Layout for Asset Master Data

PATH: SPRO – Financial Accounting New – Asset Accounting – Master Date – Screen Layout – Define Screen
Layout for Asset Master Data

Click On Screen Layout for Asset Master Data

Double Click On Screen Layout for Asset Master Data

Click On Position Button

Maintain Screen Layout Z111 (Buildings)

Enter

Select Z111(Buildings)

Double Click On Logical Field Group

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Select 3 Time Dependent Date Logical Field Group

Double Click On Field Group Rules

Make it ‘Cost Center’ as Optional

SAVE

Back and Back

Select Z112 (Plant and Machinery)

Double Click On Logical Field Group

Select 3 Time Dependent Date Logical Field Group

Double Click On Field Group Rules

Make it ‘Cost Center’ as Optional

SAVE

Back and Back

Select Z113 (Furniture and Fixtures)

Double Click On Logical Field Group

Select 3 Time Dependent Date Logical Field Group

Double Click On Field Group Rules

Make it ‘Cost Center’ as Optional

SAVE

Back and Back

Select Z114 (Asset UnderConstraction)

Double Click On Logical Field Group

Select 3 Time Dependent Date Logical Field Group

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Double Click On Field Group Rules

Make it ‘Cost Center’ as Optional

SAVE

Define Screen Layout for Asset Depreciation Areas

PATH: SPRO – Financial Accounting New – Asset Accounting – Master Data – Screen Layout – Define Screen
Layout for Asset Depreciation AreasAO21

Click On Define Screen Layout for Asset Depreciation Areas

Select Screen Layout Rule 1000

Double Click On Field Group Rules

Make it Depreciation key as Required

Enter and SAVE

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Creation of Asset G/L’S


GL ONLY FIELD
BAL. LINE
ACCOU COMPA ACCOU P&L SHORT TEXT BAL. IN RECON. SOR STAT
SHEET ITEM
NT NY NT ACCOU & LONG LOCAL ACCOU T US
ACCOU DISPL
NUMBE CODE GROUP NT TEXT CURREN NT KEY GROU
NT AY
R CY P
500000 FIXED
II02 X BULDINGS X ASSET X 001 G007
0 ASSETS
500000 FIXED ACC.DEP FOR
II02 X X ASSET X 001 G007
1 ASSETS BUILDINGSD
500000 FIXED PLANT &
II02 X X ASSET X 001 G007
2 ASSETS MACHINARY
ACC.DEP FOR
500000 FIXED
II02 X PLANT & X ASSET X 001 G007
3 ASSETS
MACHINARY
500000 FIXED FURNITURE
II02 X X ASSET X 001 G007
4 ASSETS &FITURES
ACC.DEP FOR
500000 FIXED
II02 X FURNITURE X ASSET X 001 G007
5 ASSETS
& FITURES
ASSET
500000 FIXED UNDER
II02 X X ASSET X 001 G007
6 ASSETS CONSTRUCTI
ON
300040 REVENU SALE OF
II02 X X X 001 G052
0 E ASSET
300060 INCOME P & L SALES
II02 X X X 001 G001
0 S OF ASSET
400040 EXPENS SCRAP OF
II02 X X X 001 G004
0 ES ASSET
ORDINARY
400040 EXPENS
II03 X DEP. FOR X X 001 G004
1 ES
BUILDINHG

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ORDINARY
400040 EXPENS
II04 X DEP. FOR P & X X 001 G004
2 ES
M
ORDINARY
400040 EXPENS
II05 X DEP. FOR F & X X 001 G004
3 ES
F

Assign G/L Accounts AO90

PATH: Financial Accounting New – Asset Accounting -- Integration with General Ledger Accounting – Assign
G/L Accountings

Click On G/L Accounts

Select Chart of Account

Double Click On Account Determination

Click On Position Button

Maintain Account Determination Z111(Building)

Enter

Selected Accounting Determination Z111 Buildings

Double Click On Balance Sheet Accounts

Maintain Fields

Acquisition: Acquis and production costs 5000000 Buildings

Loss made on asset retirement w/o reven. 4000004 Scrap of Asset

Clearing acct. revenue from asset sale 3000001 Sales of Asset

Gain from asset sale 3000502 P&L Sale of Asset

Lose from asset sale 3000502 P&L Sale of Asset

Enter

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Double Click On Depreciation

Maintain Fields

Acc.dep. account for ordinary depreciation 5000001 Accumulated depreciation for Building

Expense account for ordinary depreciation 4000001 Ordinary depreciation for Building

Enter and SAVE

Back and Back

Selected Accounting Determination Z112 Plant and Machinery

Double Click On Balance Sheet Accounts

Maintain Fields

Acquisition: Acquis and production costs 5000002 Plane and Machinery

Loss made on asset retirement w/o reven. 4000004 Scrap of Asset

Clearing acct. revenue from asset sale 3000001 Sales of Asset

Gain from asset sale 3000502 P&L Sale of Asset

Lose from asset sale 3000502 P&L Sale of Asset

Enter

Double Click On Depreciation

Maintain Fields

Acc.dep. account for ordinary depreciation 5000003 Accumulated depreciation for P&M

Expense account for ordinary depreciation4000002 Ordinary depreciation for P&M

Enter and SAVE

Back and Back

Selected Accounting Determination Z113 Furniture and Fixture

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Double Click On Balance Sheet Accounts

Maintain Fields

Acquisition: Acquis and production costs 5000004 Furniture and Fixtures

Loss made on asset retirement w/o revenue. 4000004 Scrap of Asset

Clearing acct. revenue from asset sale 3000001 Sales of Asset

Gain from asset sale 3000502 P&L Sale of Asset

Lose from asset sale 3000502 P&L Sale of Asset

Enter

Double Click On Depreciation

Maintain Fields

Acc.dep. account for ordinary depreciation 5000004 Accumulated depreciation for F&F

Expense account for ordinary depreciation 4000004 Ordinary depreciation for F&F

Enter and SAVE

Back and Back

Maintain Fields

Acquisition: Acquisition. and production costs 5000005 Asset Under Construction

Asset Master Data Creation


PATH: Accounting – Financial Accounting – Fixed Assets – Asset – Create – AS01

Double Click On AS01

Asset Master Data Creation for Buildings

Maintain Asset Class Z111 (Building)

Company Code II02

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Maintain Depreciation Buildings

Click On Depreciation Areas

Maintain Fields

Depreciation Key Z11 No need to enter ‘D key’ system will pick automatically

Use life 99

Period 11

Enter and SAVE

Asset Master Date Creation for Plant and Machinery

Maintain Asset Class Z112 (Plant and Machinery)

Company Code II02

Maintain Depreciation Plant and Machinery

Click On Depreciation Areas

Maintain Fields

Depreciation Key Z12 No need to enter ‘D key’ system will pick automatically

Use life 50

Period 11

Enter and SAVE

Asset Master Date Creation for Furniture and Fixtures

Maintain Asset Class Z113(Furniture and Fixtures)

Company Code II02

Maintain Depreciation Furniture and Fixtures

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Click On Depreciation Areas

Maintain Fields

Depreciation Key Z13 No need to enter ‘D key’ system will pick automatically

Use life 10

Period 11

Enter and SAVE

Asset Master Date Creation for Asset Under Construction

Maintain Asset Class Z114 (Asset Under Construction)

Company Code II02

Maintain Depreciation Asset Under Construction

Click On Depreciation Key 0000

Note: There is no depreciation for AUC

Enter and SAVE

Asset Purchase Posting (Buildings) F-90

PATH: Accounting -- Financial Accounting – Fixed Assets – Posting – Acquisition – External Acquisition –F-90 –
with Vendor

Double Click On F-90

Maintain Fields

Document Date 09.06.2016

Posting Date 09.06.2016

Document Type AA

Company Code II02

Posting Key 31

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Account 8000000

Enter

Account 20000

Text Asset Purchase

Posting Key 70

Account 1001

Transaction Type 100 (It indicates purchase document)

Enter

Amount *

Text +

Enter

Go To Document and Simulate

001 31 0008000000 SR Enterprises 200,000.00-

002 70 0005000000 000000001001 0000 200,000.00

Note : In this screen we can see the debit and credit for Asset purchase

SAVE Document 1006 was posted in company code

Asset Explorer (To View Asset History) AW01N


PATH: Accounting – Financial Accounting – Fixed Assets – Posting – Asset – AW01N-Asset Explorer

Double Click On Asset Explorer

Maintain Company Code II02

Asset 1001

Enter

In this screen we can see the information of building asset

Acquisition Value 200000 (Purchase Amount)

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Ordinary Depreciation 16,299.51 – Year Depreciation

Click On Posted Values

In this screen we can see the planned depreciation for 12 periods

Click On Comparisons

In this screen we can see the year wise depreciation

Click On Parameters

Click On Display depreciation Key

In this screen we can see mainly the Depreciation Key and Percentage and Method

Report to view period wise for all assets


PATH: Accounting – Fixed Assets – Information System – Reports on Asset Accounting – Asset Balance –
Balance Lists – Asset Balances – S_ALR_87011965 …by Business Area

Click On S_ALR_87011965

Maintain Company Code II02

Report Date 30.06.2016

Execute

In this screen we can see the monthly wise depreciation

Asset Sale F-92


PATH: Accounting – Financial Accounting – Fixed Assets – Posting – Retirement – Retirement w/ Revenue – F-
92 – With Customer

Double Click On F-92

Maintain Fields

Document Date 30.06.2015(Future Date)

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Posting Date 30.06.2015

Document Type AA

Company Code II02

Posting Key 01

Account 1300000’

Enter

Amount 200000

Text Asset Sale

Posting key 50

Account 3000001

Enter

Amount *

Text +

Check Asset retirement

Enter

Enter

Asset 1001 (Building)

Transaction Type 210 (Complete Retirement)

Check 30.06.2015

Check Complete Retirement

Enter

Go To Document and Simulate

01 Domestic Customer 200000

50 Sale of Asset 200000-

75 Main Asset Building 200000-

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70 Accumulated Depreciation 1,147.54

40 Sale of Asset 200000

50 P&L Sale of Asset 1,147.54(Profit)

SAVE

Scenario 2 (Transfer within Company Code with New Asset) ABUMN


Go To ABUMN

Document Date 30.06.2016

Posting Date 30.06.2016

Asset Value Date 30.06.2016

Text Transfer from F&F to P&M1

Check Radio Button New Asset

Description Plant and Machinary1

Asset Class Z112

Click On Master Data

Enter and Enter

Click On Depreciation Areas

Maintain Use life 50

Period 11

Back

Go To Menu Bar and Simulate

70 Furniture and Fixtures 300,000.00- (Asset Decrease Credit)

70 Asset Depreciation for F&F 1,967.21

70 Plant and Machinery 2 300,000.00(Asset Increase Debit)

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75 Acc Depreciation for P&M 1,967.21-

SAVE

Asset Sale Without Customer ABAON


PATH: Accounting – Financial Accounting – Fixed Assets – Posting – Retirement – Retirement w/Revenue –
ABAON – Asset sale without customer

Click On ABAON – Asset sale without customer

Scenario 1 (Revenue from net Book Value 01)

Company Code II02

Enter

Document Date 30.06.2015

Posting Date 30.06.2015

Asset Value Date 30.06.2015

Text Asset Sale Without Customer

Check Radio Button Revenue from Net Book Value 01

Click On Simulate

NOTE: No Profit and No Loss

SAVE

Scenario 2 (Manual Revenue)

Document Date 30.06.2015

Posting Date 30.06.2015

Asset Value Date 30.06.2015

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Text Asset Sale Without Customer

Check Radio Button Manual Revenue Rs.100000 (amount)

Click On Simulate

Note: 40 (Debit) 3000502(Loss) 198,032.79

SAVE

Asset Retirement by Scrapping ABAVN


PATH: Accounting – Financial Accounting – Fixed Assets – Posting – Retirement – ABAVN – Asset Retirement
by Scrapping

Scenario 1(Asset Scrap)

Document Date 30.06.2015

Posting Date 30.06.2015

Asset Value Date 30.06.2015

Text Asset Scrap

Click On Simulate

75 5000004 000000000302 0000 400,000.00- INR

70 5000005 000000000302 0000 1,704.92 INR

40 4000004 Scrape of Asset 398,295.08 INR

Enter and SAVE

Scenario 2 (Partial Scrap)

Document Date 30.06.2015

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Posting Date 30.06.2015

Asset Value Date 30.06.2015

Text Asset Scrap

Click On Partial Retirement

Amount Posted 2,00.000 (Partial)

Check From Current year Acquisition

Click On Simulate

SAVE

Asset Explorer AW01N

Company Code II02

Asset 2002 (Furniture and Fixtures)

Acquisition Value 400000

Scrap of Asset 200000

Balance Acquisition Value 200000

Asset UnderConstruction
As asset that you produce yourself has two stages in its life that are relevant accounting from the point of view
of your company.

1) Under Construction Phase 2) Useful life

Generally, an asset has to be shown in different balance sheet items, depending on the phase that it is in
Therefore, it is necessary to manage the asset as a object or asset master record during the construction
phase. The transaction between these two phases is called ‘Capitalization of the asset under construction’ in
the following

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You can manage the asset construction in the system in two different ways, depending on the types of
functions that you need. The asset construction can be either a normal asset record, or a master record with
line item management. As a result, the transfer from the asset under construction to completed fixed assets can
be handled in one of two ways.

Summary transfer from a normal asset master to the receiver assets

Line item settlement of an asset under construction that has line item management

Distribution Rules

Line item settlement is carried out by using distribution rules are asset-specific, Several distribution rules from a
distribution rules group. You can assign these group to one or more line items of an asset. Distribution rules
consist of a distribution key and a receiver. The distribute keys can be equivalence number or percentage rates.
In this way, you can distribute any number of combination of line items to any number of combinations of
receivers.

PATH: Financial Accounting (New) – Asset Accounting – Transactions – Capitalization of Assets under
Construction – Define/Assign Settlement Profiles OK07

Click On Define/Assign Settlement Profiles

Click On Position

Maintain Settlement Profile ‘AI’

Enter

Note: No Need to Create New Settlement Rule we can use existing ‘Settlement Rule’

Assign Settlement Profile to Company Code OAAZ


PATH: Financial Accounting (New) – Asset Accounting – Transactions – Capitalization of Assets under
Construction – Define/Assign Settlement Profiles

Click On Define/Assign Settlement Profiles

Double Click On Assign Settlement Profile to Company Code

Click On Position Button

Maintain Company Code II02

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Maintain Settlement Profile AI

Enter and SAVE

Maintain Number Ranges for Documents for Line Item Settlement SNUM
PATH: Financial Accounting (New) – Asset Accounting – Transactions – Capitalization of Assets under
Construction – Maintain Number Ranges for Document for Line item Settlement

Click OnMaintain Number Ranges for Document for Line item Settlement

Double Click On Change Number Ranges for Settlement Document

Click On Group

Check Standard Accounting Document

Select Company Code II02

Select Element

Select Element/Group

In this Screen we can see the Company Code II02

SAVE

Asset Under Construction Purchase F-90


PATH: Accounting –Financial Accounting – Fixed Assets – Posting – Acquisition – External Acquisition – F-90 –
With Vendor

Double Click On F-90

Maintain Fields

Document Fields 09.06.2016

Posting Date 09.06.2016

Document Type AA

Company Code II02

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Posting Key 31

Account 8000000

Enter

Amount 200000

Text Asset Purchase

Posting Key 70

Account 4002(AUC)

Transaction Type 100(It indicates purchase document)

Enter

Amount *

Text +

Enter

Go To Document and Simulate

001 31 0008000000 SR Enterprises 200.000,00-

002 70 0005000007 000000004002 000 200.000,00

Enter and SAVE

AUC –Furniture and Fixtures Asset Master Data Creation AS01


PATH: Accounting -- Financial Accounting – Fixed Assets – Asset – AS01 –Asset

Asset Class Z113

Company Code II02

Enter

Description AUC-Furniture and Fixtures

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Click On Depreciation Areas

Use life 25

Period 11

Enter and SAVE

Asset Settlement AIAB


PATH: Accounting – Financial Accounting – Fixed Assets – Posting – Capitalize Asset U const – AIAB –
Distribute

Asset 4002 (Main AUC)

Click On Execute

Select Line Item

Click On Enter Distribution Rule

Maintain Fields

Category Settlement Receiver Percentage %

FXA 3003(AUC – F&F) 100

Enter and Back

SAVE

Click On Execute Settlement

Maintain Field

Company Code II02

Asset 4002(Main AUC)

Document Date 30.06.2015

Asset Value Date 30.06.2015

Posting Date 30.06.2015

Text AUC (From Main Asset to AUC – F&F)

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Document Type AA

Remove Tick Test Run

Click On Execute

Note: We can get Message Asset transaction posted with document no.1018

Creation of Number Range Intervals for Depreciation Run Document Type (AF)

FBN1

Go To FBN1

Company Code II02

Click On Change Intervals

Click On Insert Intervals

No Year From Number To Number

05 2015 5000 5999

Enter and SAVE

Depreciation Run AFAB


PATH: Accounting – Financial Accounting – Fixed Assets – Periodic Posting – Depreciation Run – AFAB –
Execute

Click On AFAB – Execute

Company Code II02

Fiscal Year 2015

Posting Period 1

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Check Planned Posting run

Check List assets

Click On Program and Click On Execute in Background

Output Device LP01

Click On Continue

Click On Continue

Click On Immediate

Click On Check Input

Click On Save Button

Second Period Depreciation Run

Posting Period 2

Click On Program and Click On Execute in Background

Output Device LP01

Click On Continue

Click On Continue

Click On Immediate

Click On Check Input

Click On Save Button

Third Period Depreciation Run


Posting Period 3

Check Test Run

Check Error Analysis

Click On Execute

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Click Yes

Note: In this Screen we can see the ‘Error Analysis’

Click On ‘Error List’

System shows there is no error in this run

Back

Remove Check Test Run an Error Analysis

Click On Program

Click On Execute in Background

Output Device LP01

Click On Continue

Click On Continue

Click On Immediate

Click On Check Input

Click On Save Button

Go To Menu Bar

Click On System – Services – Jobs – Job Overview

Click On Execute

Check last line item

Click On Spool

Click On ABAP list

Note: In this screen we can see the Planned and post depreciations

Planned Depreciation Posted Depreciation

64,983.60- 8,631.14-

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Foreign Currency

There are Three types of exchange rates defined

Bank Buying Rate G

Bank Selling Rate B

Average Rate M

When posting and clearing documents, the system uses the exchange rate type”M” for foreign currency translation.
This exchange rate type must be contained in the system.

Exchange rate difference can be defined as the amount arising where a foreign currency amount is translated at
different exchange rates.

Here, we can define for each company code, a maximum difference between exchange rates for postings in foreign
currency.

For this, we mention that how much the exchange rate entered manually in the document header may differ in terms
of percentage (%) from the one stored in the system.

If an exchange rate or the local and foreign currency amount were entered manually during document entry, then a
comparison is made with the exchange rates stored in the system. If any deviation occurs and it exceeds the
percentage rate specified here, then a warning appears.

For each foreign currency, specify the exchange rate in the local currency in the system. You must specify an
exchange rate type.

Use the validity date to specify the date from which the exchange rate should apply. The system then refers to either
the posting date or the translation date and uses the current exchange rate from the system. You can use either direct
or indirect quotation to specify exchange rates.

If you maintain your exchange rates on a daily basis, you should delete the exchange rates that you no longer require
from the system, so that there are not too many entries in the system.

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Check Exchange rate Types OB07

Path : SAPRO—SAP Net Weaver—General Settings—Currencies—Check Exchange rate types

Click on Check Exchange rate Types

B Standard translation at bank selling rate

G Standard translation at bank buying rate

M Standard translation at average rate

Note: In this screen no need to create exchange rates exciting we can use

Define Translation Ratios for Currency Translation OBBS

Once we follow one conversion Factor, follow continuously for all the years, don’t change in between, it givens
wrong results.

Conversion factors are given at Client Level but not at Company Code level

Path : SAPRO—SAP Net Weaver—General Settings—Currencies—Define Translation Ratios for


Currency Translation

Click On Define Translation Ratios for Currency Translation

Click On ‘yes’

Exchange Rate From To Valid from Ratio(from) Ratio(to)

G INR NZD 01.06.2015 1 1

Enter and SAVE

Enter Exchange Rates OBB8

This is Called Forex table. We can enter Foreign Exchange rates Daily, Weekly, Monthly, for each type we can enter
only one rate in a day.

Exchange rates are required to:

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Translate foreign currency amounts when posting or clearing an exchange rate entered manually

Determine the gain and loss form exchange arte differences.

Evaluate open items in foreign currency and the foreign currency balance sheet accounts.

The system uses the type M Exchange rates for foreign currency translation when posting and clearing documents in
the activity Enter Exchange Rate. An entry must exist in the system for this exchange rate type. The exchange rates
apply to all company company codes.

Direct Quotation: It means Foreign Currency to INR

Indirect Quotation: It means INR to Foreign Currency

Path : SAPRO—SAP Net Weaver—General Settings—Currencies—Enter Exchange Rates


OB08

Click On New Entries

Exchange Rate TypeValid From FromDirect Quotation To

G 01.06.2015 INR 20 NZD (New Zealand Dollar)

B 01.06.2015 INR 21 NZD (New Zealand Dollar)

M 01.06.2015 INR 19 NZD (New Zealand Dollar)

M 01.06.2015 NZD 19 INR (Indian Rupee)

Note :If we are not maintain exchange rate in document type’s by default system will pick average exchange rate type
‘M’

Enter and SAVE

Posting of Foreign Currency Transaction F-02

Path :Accounting—Financial Accounting—General Ledger—Document Entry—GeneralPosting F-02

Document Date 23.06.2015


Posting Date 23.06.2015
Type SA
Company Code II02
Currency /Rate NZD (Transaction Currency)

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Posting Key 40
Account 4000000
Enter
Amount 1000 (Transaction Currency New Zealand Dollar)
Text Salaries Paid
Posting Key 50
Account 2000102
Enter
Amount 1000 (Transaction Currency New Zealand Dollar)
Amount in LC 19000 (INR System will pick currency from exchange rate table OB08)
Value Date 23.06.2015
Text Salaries paid
Enter
Go To Document and Simulate

PK BusAAcct NZD Amount Tax amt


001 40 004000000 Salaries Paid 1,000.00
002 50 II02 002000102 Outgoing Bank 1,000.00-

Note :In this screen we can see the amount in Transaction Currency “New Zealand Dollar”

Click On Display Currency

PK BusA Acct INR Amount Tax amt


001 40 004000000 Salaries Paid 19,000.00
002 50 II02 002000102 Outgoing Bank 19,000.00-
Note :In this screen we can see the amount in company Code Currency “INR”
SAVE

Creation Of GL Accounts FS00

1)Secured Loan

2)Exchange Gain Account

3)Exchange Loss Account

Secured Loan GL Creation

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Go To FS00
G/L Account 1000200
Company Code II02
Click On Create Button
Account Group Liability
Check Balance Sheet Account
Sort Text FC Term Loan
G/L Account Long text FC Term Loan
Click On Control Data
Account Currency NZD
Check Line Item Display
Sort Key 001
Click On Create/Bank /Interest
Field Status Group G001
Enter and SAVE

Exchange Gain G/L Account Creation

Go To FS00
G/L Account 3000600
Company Code II02
Click On Create Button
Account Group Incomes
Check P&L Statement Account
Sort Text Exchange Gain
G/L Account Long text Exchange Gain
Click On Control Data
Account Currency INR
Check Line Item Display
Sort Key 001
Click On Create/Bank /Interest
Field Status Group G001
Enter and SAVE

Exchange Loss G/L Account Creation

Go To FS00
G/L Account 4000700
Company Code II02

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Click On Create Button


Account Group Expenses
Check P&L Statement Account
Sort Text Exchange Loss
G/L Account Long text Exchange Loss
Click On Control Data
Account Currency INR
Check Line Item Display
Sort Key 001
Click On Create/Bank /Interest
Field Status Group G004
Enter and SAVE

Define Valuation Methods OB59

Path : SPRO —Sap Reference IMG—Financial Accounting (New)—General ledger Accounting (New)—
Periodic Processing –Valuate—Define Valuation Methods

Click On Define Valuation Methods

Click On New Entries


Valuation method II02
Description FC Valuation Average rate
Check Radio Button Always evaluate
Document Type SA
Exchange Type for Debit Balance M
Exchange Type for Credit Balance M
Enter and SAVE

Prepare Automatic Posting for Foreign Currency Valuation OBA1

Path : SPRO —Sap Reference IMG—Financial Accounting (New)—General ledger Accounting (New)—
Periodic Processing –Valuate—Foreign Currency Valuation—Prepare Automatic Postings for Foreign
Currency Valuation

Click On Prepare Automatic Postings for Foreign Currency Valuation

Double Click On Exchange Rate Difference using Exchange Rate Key KDB
Chart Of Accounts II02

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Enter

Exchange Rate Difference Key Expense Account E/R Gain Account


INR 4000700 300600
Enter SAVE

Exchange Rate Dif: Open Items/GL Acct


Double Click On Exchange Rate Difference open Item /GL Account KDF
Chart of Accounts II02
G/L Account 1000700
Exchange rate Difference Realized
Loss 4000700
Gain 3000700
Enter SAVE

Foreign Currency Term Loan ReceiptGo To F-02

Path : Accounting—Financial Accounting—General Ledger—Document Entry—General Posting F-02

Document Date 24.06.2015


Posting Date 24.06.2015
Type SA
Company Code II02
Currency /Rate NZD (Transaction Currency)
Posting Key 40
Account 2000101(Incoming Bank)
Enter
Amount 1000 (Transaction Currency New Zealand Dollar)
Value date 24.06.2015
Text FC Term Loan Receipt
Posting Key 50
Account 1000200 (Secured Loan Account)
Enter
Amount 1000 (Transaction Currency New Zealand Dollar)
Amount in LC 19000 (INR)
Value Date 24.06.2015
Text FC term Loan receipt
Enter
Go To Document and Simulate

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PK BusA Acct NZD Amount Tax amt


001 40 004000000 Incoming Ba nk1,000.00
002 50 II02 002000102 Secured Loan Account 1,000.00-

Note: In this Screen we can see the amount In Transaction Currency “New Zealand Dollar”
Click On Display Currency
PK BusA Acct INR Amount Tax amt
001 40 004000000 Salaries Paid 19,000.00
002 50 II02 002000102 Outgoing Bank 19,000.00-
Note :In this screen we can see the amount in Company Code Currency “INR”
SAVE

Up Date Exchange Rate OB08

Path :SPRO—Sap Net Weaver—General Settings—Currencies—Enter Exchange Rates

Click On New Entries


Exchange Rate Type Valid Form FromDirect Quotation TO
M 29.06.2015 NZD 21 INR
Enter and SAVE

Define Valuation Area

Path : Financial Accounting (New)—General ledger Accounting (New)—Periodic Processing –Valuate—


Define Valuation Areas

Click On Define Valuation Area

Click On New Entries


Valuation Area Valuation Method Currency Type
II II02 10 Company Code Currency
Enter and SAVE

Assign Valuation Areas and Accounting Principles

Path: Financial Accounting (New)—General ledger Accounting (New)—Periodic Processing –Valuate—


Assign Valuation Areas and Accounting Principles

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Click On Assign Valuation Areas and Accounting Principles

Click On New Entries


Valuation Area Accounting Principles
II GAAP
Enter and SAVE

Foreign Currency Valuation

Path: Financial Accounting (New)—General ledger—Periodic Processing –Closing—Valuate –


FAGL_FC_VAL—Foreign Currency Valuation New

Click On FAGL_FC_VAL—Foreign Currency Valuation New

Company Code II02


Valuation Key Date 01.07.2015
Valuation Area II
Check Cerate Posting
Click On Open Items
Check Valuate G/L Account open Items
G/L Account 1000200
Click On G/L Balances
Check Valuate G/L Account Balances
G/L Account 1000200
Click On Execute
Note : In this screen we can see the foreign valuation differences

To View Exchange Valuation Differences

Go To FB03

Document Number 1034


Company Code II02
Fiscal year 2015

Co Item PK S Account Description Amount Curr.Tx Cost Cent


II02 1 50 3000600 Exchange Gain 0.00 NZD
2 40 1000200 FC Term Loan 0.00 NZD

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Click On Display Currency

Co Item PK S Account Description Amount Curr.Tx Cost Cent


II02 1 50 3000600 Exchange Gain 4,000.00- INR
2 40 1000200 FC Term Loan 4,000.00 INR

Note : In this Screen we can see the ‘Exchange Gain’ 4000

Realized Gain or Loss :Will Calculate on Profit and Loss Accounts


Un Realized Gain or Loss :Will Calculate on Balance Sheet items (Open items)

To Create Balance Sheet Adjustment Account

Go To FS00

G/L Account 1000800


Company Code II02
Check Balance Sheet Account
Sort Text Balance Sheet Adjustment
G/L Account Long text Balance Sheet Adjustment Account
Click On Control Data
Account Currency INR
Check Only Balance in Local Currency
Check Line Item Display
Sort Key 001
Click On Create Bank Interest
Field Status Group G001
Enter and SAVE

Prepare Automatic posting for Foreign Currency Valuation OBA1

Path : SPRO--SAP Reference IMG—Final Accounting (New)—General Ledger Accounting (new)—


Periodic Processing—Valuate—Foreign Currency Valuation—Prepare Automatic Posting for Foreign
Currency Valuation

Click On Prepare Automatic Postings for Foreign Currency Valuation

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Double Click On Exchange Rate Difference using Exchange Rate Key KDB

Chart Of Accounts II02


Enter

Exchange Rate Difference Key Expense Account E/R Gains Account


INR 4000700 3000600
Enter SAVE

Exchange Rate Dif..Open Items/GL Acct

Double Click On Exchange Rate Different Open Item/GL Account KDF


Create of Secured Loan (Open Items)
Chart of Accounts 102
G/L Account 1000700 (Secured Loan)
Exchange Rate Difference Realized
Loss 4000700
Gain 3000600
Valuation
Valuation Loss 1 4000700
Valuation Gain 1 3000600
Balance Sheet Adjustment11000800
Translation
Loss 4000700
Balance Sheet Adjustment Loss 4000700
Gain 3000600
Balance Sheet Adjustment Gain 3000600
Enter and SAVE
Note :All Balance Sheet Accounts needs to be updated in OB09(KDF)
Creation of Service Vendor (Open Items)
Chart of Accounts 1102
G/L Account 1000700 (Secured Loan)
Exchange Rate Difference Realized
Loss 4000700
Gain 3000600
Valuation
Valuation Loss 1 4000700
Valuation Gain 1 3000600
Balance Sheet Adjustment1 1000800
Translation

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Loss 4000700
Balance Sheet Adjustment Loss 4000700
Gain 3000600
Balance Sheet Adjustment Gain 3000600
Enter and SAVE

Note :All Balance Sheet Accounts Needs to be Updated in OB09 (KDF)


Creation of Service Vendor (Open Items)

Chart of Accounts 1102


G/L Account 1001000 (Service Vendor)
Exchange Rate Difference Realized
Loss 4000700
Gain 3000600
Valuation
Valuation Loss 1 4000700
Valuation Gain 1 3000600
Balance Sheet Adjustment1 1000800
Translation
Loss 4000700
Balance Sheet Adjustment Loss 4000700
Gain 3000600
Balance Sheet Adjustment Gain 3000600
Enter and SAVE

Creation of Sundry Debtors (Open Items)


Chart of Accounts 1102
G/L Account 2000030 (Sundry Debtors Domestic Customer)
Exchange Rate Difference Realized
Loss 4000700
Gain 3000600
Valuation
Valuation Loss 1 4000700
Valuation Gain 1 3000600
Balance Sheet Adjustment1 1000800
Translation
Loss 4000700
Balance Sheet Adjustment Loss 4000700
Gain 3000600
Balance Sheet Adjustment Gain 3000600

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Enter and SAVE

Creation of HDFC Incoming Bank (Open items)


Chart of Accounts 1102
G/L Account 2000101 (Incoming Bank)
Exchange Rate Difference Realized
Loss 4000700
Gain 3000600
Valuation
Valuation Loss 1 4000700
Valuation Gain 1 3000600
Balance Sheet Adjustment1 1000800
Translation
Loss 4000700
Balance Sheet Adjustment Loss 4000700
Gain 3000600
Balance Sheet Adjustment Gain 3000600
Enter and SAVE

Creation of HDFC Outgoing Bank (Open items)


Chart of Accounts 1102
G/L Account 2000102 (Outgoing Bank)
Exchange Rate Difference Realized
Loss 4000700
Gain 3000600
Valuation
Valuation Loss 1 4000700
Valuation Gain 1 3000600
Balance Sheet Adjustment1 1000800
Translation
Loss 4000700
Balance Sheet Adjustment Loss 4000700
Gain 3000600
Balance Sheet Adjustment Gain 3000600
Enter and SAVE

NOTE : We Should Maintain Exchange Rate Difference Key in Open Items(Valuated Items)

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1) Maintain Exchange Rate Difference Key in Secured loan

Go To FS00
G/L Account :1000700
Company Code: II02
Click On Change Button
Click On Control Data
Exchange Rate Difference Key INR
Enter and Save
1) Maintain Exchange Rate Difference Key in HDFC Incoming Bank
Go To FS00
G/L Account:2000101 (Incoming Bank)
Company Code: II02
Click On Change Button
Click On Control Data
Exchange Rate Difference Key INR
Enter and Save
2) Maintain Exchange Rate Difference Key in HDFC Outgoing Bank
Go To FS00
G/L Account :2000102 (Outgoing Bank)
Company Code: II02
Click On Change Button
Click On Control Data
Exchange Rate Difference Key INR
Enter and Save

Vendor Invoice Posting In Foreign Currency Go To FB60

Vendor 8000000
Invoice Date 29.06.2015
Posting Date 29.06.2015
Amount 1000
Currency NZD(New Zealand Dollars)
Text Vendor Invoice
G/L Account 4000000
Amount 1000
Text Salaries Paid
Enter

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Go To Document and Simulate

Itm PK Account Account short text Assignment TX Amount


1 31 8000000 SR Enterprises 1,000.00-
2 40 4000000 Salaries Paid 1,000.00

In this screen we can see the Document Currency NZD 1000


SAVE

Vendor Clearing With Foreign Currency (NZD) F-53

Go To F-53

Document Date 01.07.2015


Posting Date 01.07.2015
Company Code II02
Currency NZD (New Zealand Dollars)
Rate 26 (No Need to Update Foreign Exchange Rate in Ob08
Directly we can update in currency rate field)
Clearing Text Vendor FinalClearing
Account 2000102 (Outgoing Bank)
Amount 1
Value Date 01.07.2015
Text Vendor Final Clearing
Account 8000000
Enter

Click On Document overview


Double Click On HDFC Outgoing Bank Line Item

Amount Remove 1 and Maintain * and Enter (1000)


Amount In Local Currency 26000

Note : Some time foreign currency will not update from table ob08 since this Demo System. Hence we need to
update the currency manually while doing the payment.

Enter
Go To Document and Simulate
PK BusA Account Account short text NZD Amount Text amnt
001 50 II02 0002000102 HDFC Outgoing Bank 1,000.00-

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002 31 0008000000 SR Enterprises 1,000.00


003 40 0004000000 Exchange Loss 0.00

Double Click on Exchange Loss Line


Maintain Text Exchange Loss
Back

PK BusA Account Accountshort text NZD Amount Text amnt


001 50 II02 0002000102 HDFC Outgoing Bank 1,000.00-
002 31 0008000000 SR Enterprises 1,000.00
003 40 0004000000 Exchange Loss 0.00

Click On Display Currency

PK BusA Account Account short text NZD Amount Text amnt


001 50 II02 0002000102 HDFC Outgoing Bank 26,000.00-
002 31 0008000000 SR Enterprises 26,000.00
003 40 0004000000 Exchange Loss 4,000.00

In this Screen we can see the Exchange Loss 4000


SAVE

Customer Invoice Posting With Foreign Currency (NZD) FB70

Go To FB70

Customer 1300000
Invoice date 29.06.2015
Posting date 29.06.2015
Amount 1000
Currency NZD (New Zealand Dollars)
Text Customer invoice
G/L Account 3000000
Amount 1000
Text Sales Account
Enter
Go To Document and Simulate
Itm PK Account Account short text Assignment TX Amount
1 01 1300000 Domestic Customer 1,000.00-

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2 50 3000000 Sales Account 1,000.00


In this screen we see the Document Currency NZD 1000
SAVE

Customer Clearing With Foreign Currency (NZD)

Go To F-28

Document date 01.07.2015


Posting date 01.07.2015
Company Code II02
Amount 1000
Currency NZD (New Zealand Dollars)
Rate 26 (No Need to Update Foreign Exchange Rate in Ob08
Directly we can update in currency rate field)
Clearing Text Customer Final Clearing
Account 2000101 (Incoming Bank)
Amount 1
Value Date 01.07.2015
Text Customer Final Clearing
Account 1300000
Enter
Click On Document overview
Double Click On HDFC Incoming Bank Line Item

Amount Remove 1 and Maintain * and Enter (1000)


Amount In Local Currency 26000

Note :Some times foreign currency will not update from table ob08 since this Demo System. Hence we need to
update the currency manually while doing the payment.

Enter
Go To Document and Simulate
PK BusA Account Account short text NZD Amount Text amnt
001 40 II02 0002000101 HDFC Incoming Bank 1,000.00
002 15 0001300000 Domestic Customer 1,000.00-
003 50 0003000600 Exchange Gain 0.00

Double Click on Exchange Gain Line


Maintain Text Exchange Gain

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Back

PK BusA Account Account short text NZD Amount Text amnt


001 40 II02 0002000102 HDFC Outgoing Bank 1,000.00
002 15 0001300000 Domestic Customer 1,000.00-
003 50 0003000600 Exchange Gain 0.00

Click On Display Currency

PKBusA Account Account short text NZD Amount Text amnt


001 50 II02 0002000102 HDFC Outgoing Bank 26,000.00
002 15 0001300000 Domestic Customer 22,000.00-
003 50 0003000600 Exchange Gain 4,000.00-

In this Screen we can see the Exchange Gain 4000-

SAVE

Foreign Currency Valuation

Company Code II02


Valuation Key Date 01.07.2015
Valuation Area II
Check Create postings
Click On Open Items
Check Valuation G/L Account open items
Exchange Rate Difference Key INR(It is not related to currency INR, We can use
any Alpha numeric)
Check Valuate Vendor Open Items
Vendor 8000000
Check valuate Customer Open items
Customer 13000000
Click on G/L Balance
Check Valuate G/L Account Balances
Execute
Document 1048 was posted in company code II02

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To View Foreign Currency Valuation Document FB03

Go To FB03

Document 1048
Company Code II02
Fiscal Year 2015
Enter
Co Item PK S Account Description Amount Curr.TxCost Cen
II02 1 40 3000600 Exchange Gain 0.00 SGD
2 50 1000800 Balance Sheet Adj.0.00 SGD

Click On Display Currency

Co Item PK S Account Description Amount Curr.TxCost Cen


II02 1 40 3000600 Exchange Gain 56,000.00 INR
2 50 1000800 Balance Sheet Adj.56,000.00- INR

LSMW
LSMW

The LSMW (Legacy System Migration Workbench) is a tool based on SAP software that supports single or periodic data
transfer from non-SAP to SAP systems.

Importing legacy data from PC spreadsheet tables or sequential files

Converting data from its original (legacy system) format to the target (SAP) format

Importing the data using the standard interfaces of SAP (IDoc inbound processing, Batch Input, Direct Input)

The standard transfer programs: a wide range of master data (e.g. G/L accounts, customer master, vendor master, material master, bills
of material) and transaction data (e.g. financial documents, sales orders)

1) Using LSMW we can upload any kind of data like Master data and Transaction data
2) Once we upload master data then only we upload transaction data

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3) In Asset at a time we can upload asset master data and transaction data using AS91 Transaction code
4) While upload asset master data the GL account balance will not be updated in to the sap
5) Accumulated depreciation and main GL account balance that has to be uploaded individually using OASV
Transaction Code

6) Vendor Master Data due date wise and invoice wise we can upload into SAP

7) GL data we can upload one time because those are Balance sheet items

Vendor and Customer


Open Items will upload for vendors and customers (transaction data) and we have to check baseline date to process the
outstanding amount for legacy data.

Need to create the document types for uploading the transaction data to identify the legacy data. Document types should
have separately for GL, Vendor, Customer and Asset.

Before upload we should create number ranges for these document types.

GL Balances Upload
There are two types of uploads
Mid of the year
Year and upload

Year end upload


If you are going on live on year end, the upload of p&lbalances(will taken care in the legacy system) will carry forward to
next fiscal year in the legacy system. Hence we will upload only balance sheet accounts. (Asset and Liabilities..i.e., Share
capital, Provisions, Cash, Stock, Bank..etc).

Note: Will not upload Sundry Creditors and Sundry Debtors' separately those balances will update while uploading the
open items of vendors and customers.

Mid Year Upload


Will upload all the GL balances Including the P&L Items.

Note: P&L Balances we can upload in the single document also we can upload the balance sheet balances, except Bank,
Customers, Vendors, Fixed Assets, Stock.

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Fixed Assets Upload


There are two types of uploads
Mid of the year
Year and upload

Year end upload


If you are going on live on year end we will upload the net book value of the asset and Accumulated depreciation using
AS91. No need to update the ordinary depreciation since P&L balances will not consider during the year end upload.
Hence we will update only the Accumulated depreciation.

Note: During the Fixed Assets upload GL balances (Asset recon account and Accumulated Depreciation account) will not
update, once upload the Asset balances using AS91 we have to upload the Asset recon and Accumulated Depreciation
account balances separately using OASV t.code.

Mid of the year

If you are going on live on mid of the year we will upload the net book value and Accumulated depreciation for previous
year also we need to upload the current year Asset acquisition and ordinary depreciation of current year using the AS91.
Based on the transfer date which we have maintained in the configuration input value fields will enable and capitalization
date will play the major role to enable and disable the fields. Hence we have to take care of the capitalization date while
uploading the Fixed assets.

We need to run the AFAB transaction code to post the current year depreciation accordingly P&L account will update with
ordinary depreciation based on the AO90 setup.

Note: During the Fixed Assets upload GL balances (Asset recon account and Accumulated Depreciation account) will not
update, once upload the Asset balances using AS91 we have to upload the Asset recon and Accumulated Depreciation
account balances separately using OASV t.code.

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Project II02

Description Project 1

Enter

Description GL Master Data

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Name Upload GL Master Data

Enter

Click On Execute

Click On Execute

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Click On Display - Change

Check Batch Input Recording

Click On Recording Overview

Click On Create Recording

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Recording GLMASTER

Description Upload GL Master

Enter

Transaction Code FS00

Enter

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G/L Account 4000800

Company Code II02

Click On Create Button

Account Group EXPS Expenses

Check P&L Statement acct

Short Text Material Expenses

G/L Account Long Text Material Expenses

Click On Control Data

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Check Only Balances in Local Currency

Tax Category *

Check Posting without tax allowed

Check Line item display

Sort Key 001

Click On Create Bank Interest

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Field Status Group G004

Enter and SAVE

Note: In this GL Master date select all fields and enter, Automatically system will record all field then whichever fields you
want maintain and remove unnecessary field and SAVE

Click On Default All

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Save and Back (In this screen we can see the recording fields)

Back

Click On F4 (system will pick the GL Master)

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SAVE and Back

Click On Execute

Click On Display - Change

Click On Create a Structure

Source Structure ZGL Master

Description Upload GL Master

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Enter

SAVE and Back

Click On Object Overview

Click On Table

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Select TABNAME

Click On CTRL+Y

Select All Fields from TABNAME to XGKON

Open Excel Sheet and Paste (CTRL+V)

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Click On Data and Click On Text to Columns

Check Fixed With

Chick On Next and Next and Finish

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Remove CHAR and Maintain 'C'

Come back to Sap

Maintain Source Fields

Click On Execute

Go To Excel Sheet

Click On Change and Display

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Select Source Fields (ZGLMaster)

Click On Table Maintenance

Delete Table Name and Transaction Code

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Change Fields based on SAP Screen

Copy Fields In Excel Sheet

Go to SAP and Paste

SAVE and Back again SAVE and Back

Maintain Structure Relations

Click On Execute

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Click On Change and Display

Click On Relationship

Once Click On Relationship button you will get this message Enter and Save and Back

Maintain Field Mapping and Conversion Rules

Click on Execute

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Click on Change and Display

Go To Extras and Click on Auto - Field Mapping

Enter and Enter and Enter you will get this message' Auto Field Mapping Complete'

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Enter SAVE and Back

Note: No need to Maintain this field

Go To Excel Sheet

Copy All Field Names

Click On Sheet 2

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Click On Home

Click On Paste

Click On Transpose

Go To First Excel Sheet

Copy Length Fields

Click On Sheet 2

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Click On Home

Click On Paste

Click On Transpose

Go To First Excel Sheet

Copy Field Description Fields

Click On Sheet 2

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Click On Home

Click On Paste

Click On Transpose

G/L Account 4000800

Company Code II02

P&L Statement X

G/L Account Group EXPS

G/L Short Text Maintainece Expenses

Long Text Maintainece Expenses

Account Currency INR

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Line Item Display X

Sort Key '001

Field Status Group G004

Select Length and Field Description

Delete

Note: Remove empty Fields in Excel Sheet

CTRL+ Home

CTRL + END

SAVE

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File Name II02 GL Master Upload

Save as type Excel Work Book

Save

Note: Again check if there is any empty fields

CTRL+ Home

CTRL + END

Click on Save as Button

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Click On Excel Work book

File Name II02 GL Master Upload

Save as Type Text (Tab Delimited)

Select Desktop

SAVE

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Click On Ok

Click On Yes

Close the Excel Sheet

Go To SAP

Check Specify Files

Click On Execute

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Click On Change and Display

Click On Add Entry

Check Tabulator

Check Field Names at start of file

SAVE and Back

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Assign Files

Click On Execute

Click On Change and Display

Select Source Structures and Files

Click on Assign Files

Enter and SAVE

Back

Read Data

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Click on Execute

Click On Execute

Check Remember My Decision

Allow

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Back and Back

Display Read Data

Click on Execute

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Enter

Double Click on Line Item

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Back and Back

Convert Data

Click On Execute

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Click on Execute

Back and Back

Display Converted Data

Click on Execute

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Enter

Double Click On Line Item

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Back

Create Batch Input Session

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Click On Execute

Check Keep Batch Input Folders

Click On Execute

Enter

Select Line Item

Click on Process Button

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Check Process/foreground

Click On process

Enter and Enter........

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Click On Exit Batch Input

Financial Statement Version

Financial Statement Version is a Balance Sheet and Profit and Loss Statement. The FSV should be linked with our chart
of account, The accounts can be arranged in accordance with the legal regulations used to generate your financial
statements. Alternatively, you can arrange the accounts in accordance with your requirements.

The standard system is delivered with predefined financial statement versions. You can copy these or modify them for your
own versions.
You can define several different financial statement versions. This may be necessary if you want to generate the financial
statements using different formats:You can create a financial statement version for different organizational units, such as
the corporate group, a company code, or a business area.You can create financial statement versions in different
languages, for example, in the language of the country in which the company code is based or in the group language.
You can create the financial statement version in any currency you like or according to a specific currency type. This may
be necessary if you want to create consolidated financial statements for a group of company codes with different local
currencies, or if you record transactions in other additional currencies in addition to the company code currency.
You can choose between different types of financial statements, for example, opening financial statements or closing
financial statements.You can vary the level of detail of your financial statements. For your accounting department, for
example, you want to list the individual accounts with their respective balances. For senior management, you might want to
summarize this information to create one set of financial statements for the whole group.

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Define Financial Statement Versions

Path:Financial Accounting (New) -- General Ledger Accounting (New) -- Periodic Processing -- Document -- Define
Financial Statement Versions OB58

Click On Define Financial Statement Versions

Click On New Entries

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Financial Statement Version II02

Chart of Accounts II02

Enter and SAVE

Click on Financial Statement Items

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Double Click On No text exists in Liability + Equity field

Maintain Item Source of Funds

Enter

Double Click On No text exists in Assets Field

Maintain Item Application of Funds

Enter

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Double Click On No text exists in Net result : Profit Field

Maintain Item Net Profit

Enter

Double Click On No text exists in Net result : Loss

Maintain Item Net Loss

Enter

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Double Click On No text exists in Profit and Loss Result

Maintain Item Profit and Loss Result

Enter

Double Click On No text exists in Not assigned Field

Maintain Item Not Assign G/L Accounts

Enter

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Double Click On No text exists in Financial Statement Notes Field

Maintain item Notes

Enter

Note: If you want to maintain group order wise,we can do like this.

Select Source of Funds

Click on Select +/- Button

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Select Notes Field

Click On Reassign

Select Notes Field

Click On Select +/-

Select Not Assign G/L Accounts

Click On Reassign

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Check Same Level and Enter

Note: Like this we need to assign all groups in order wise

Select Source of Funds

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Click On Create Items

Maintain Source of Funds Groups

Share Capital

Current liabilities

Loans

Provisions

Reserves and Surplus

Enter

Select Current Liabilities

Click On Assign Accounts

From Account To Account Debit Credit

1000020 1000020 Check Check

1000030 1000030 Check Check

1001000 1001000 Check Check

Enter

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Select Loans

Click On Assign Accounts

From Account To Account Debit Credit

1000200 1000200 Check Check

1000300 1000300 Check Check

1000400 1000400 Check Check

1000700 1000700 Check Check

Enter

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Select Provisions

Click On Assign Accounts

From Account To Account Debit Credit

1000500 1000500 Check Check

Enter

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Select Reserves and Surplus (Retained Earning Accounts)

Click On Assign Accounts

From Account To Account Debit Credit

1000500 1000500 Check Check

Enter

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Select Application of Funds

Click On Create Items

Current Assets

Fixed Assets

Investments

Enter

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Select Current Assets

Click On Assign Accounts

From Account To Account Debit Credit

2000030 2000030 Check Check

2000100 2000100 Check Check

2000101 2000101 Check Check

2000200 2000202 Check Check

2000400 2000402 Check Check

2000500 2000502 Check Check

2000700 2000700 Check Check

2001000 2001000 Check Check

2000900 2000900 Check Check

Enter

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Select Fixed Assets

Click on Assign Accounts

From Account To Account Debit Credit

5000000 5000000 Check Check

5000001 5000001 Check Check

5000002 5000002 Check Check

5000003 5000003 Check Check

5000004 5000004 Check Check

5000005 5000005 Check Check

5000007 5000007 Check Check

Enter

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Select Net Profit

Click On Create Items

Expenses

Revenues

Incomes

Enter

Select Expenses

Click On Assign Accounts

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From Account To Account Debit Credit

4000000 4000000 Check Check

4000001 4000001 Check Check

4000002 4000002 Check Check

4000003 4000003 Check Check

4000004 4000004 Check Check

4000100 4000100 Check Check

Enter

Select Revenues

Click On Assign Accounts

From Account To Account Debit Credit

3000000 3000000 Check Check

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3000001 3000001 Check Check

Enter

Select Incomes

Click On Assign Accounts

From Account To Account Debit Credit

3000501 3000501 Check Check

3000502 3000502 Check Check

3000600 3000600 Check Check

3000700 3000700 Check Check

Enter

Check Not assigned GL

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Check Button

Enter

Balance Sheet
Path: Information Systems --Accounting - Financial Accounting -- General Ledger -- F.01 - Balance Sheet

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Click on F.01 - Balance Sheet

Chart of Accounts II02

Company Code II02

Check Classical List

Execute

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Classic List we can see the balance in GL Account wise

ALV Grid Control Report

Check ALV grid control

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Execute

In this screen we can see the balance in rows and columns

ALV Tree Control Report

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Check ALV Tree Control

Profit 1,04,900.00

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Controlling Area

Controlling Area is an organizational unit from the Accounting component. used to represent a closed system for cost
accounting purposes. the Controlling Area constitutes the framework for planning, allocation and monitoring of costs.

A controlling area may include one or more company codes which must use the same operative chart of accounts as the
controlling area. A Controlling Area can contain multiple company code assignments but a single company code can be
assigned to only one controlling area.

A Controlling area can have the following 2 type of relationship with a Company code

Single Company code relation


Cross Company code relation

This means that one single controlling area can be assigned to several different company codes.
Controlling can have a one is to one relationship or a one is to many relationship with different company
codes.
Controlling Area is the umbrella under which all controlling activities of Cost Center Accounting, Product
Costing, Profit Center and Profitability Analysis are stored.
In a similar way Company Codes is the umbrella for Finance activities.

Maintain Controlling Area


Path: Spro -- Controlling -- General Controlling -- Organization -- Maintain Controlling Area
OKKP
Click On maintain Controlling Area

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Double Click On maintain Controlling Area

Click On New Entries


Controlling Area II02

Name Controlling Area for II02

Cocd-Co Area Controlling area same as company code

Currency Type 10

Currency INR

Chart of Accounts II02

Fiscal Year Variant II

CCtr Std. Hierarchy II02

Enter and SAVE

Double Click On Assignment of Company Code

Click On New Entries

Company Cod Company Nam

II02 II Solutions

Enter and SAVE

Double Click on Activate Components/Control Indicators

Click on New Entries

Fiscal Year 2015

Cost Centers Component Active

Order Management Component Active

Commit Management Component Active

Check Profit Centre Accounting

Check Cost Object

Enter and SAVE

Maintain Number Ranges for Controlling Documents

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Path: Spro -- Controlling -- General Controlling -- Organization -- Maintain Number Ranges for Controlling

Documents KANK

Click on Maintain Number Ranges for Controlling Documents

Controlling Area II02

Click On Groups

Click On Group

Click On Insert

Text COIN

From Number To Number

1 500

Enter

Check COIN

Select COIN Text Does Not Exist

Click On Select Element

Click On Element/Group

Enter and SAVE

Maintain Versions OKEQ

Path: Spro -- Controlling -- General Controlling -- Organization -- Maintain Versions

Click on Maintain Version

Select 0 Version

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Double Click on Setting for Each Fiscal Year

Controlling Area II02

Enter

Note: If Current Year is not available we should create the Fiscal year

New Entries

Fiscal Year 2015

Check Copying Allowed

Exchange Rate Type P Standard Translation for Cost Planning

Value Date 01.04.2015

Enter and SAVE

Note: Go to OBC4 and Maintain Required Fields Cost Centre and Business Area in G004
Cost Center

A cost center is a business unit that is only responsible for the costs that it incurs. The performance of a cost center is
usually evaluated through the comparison of budgeted to actual costs. The costs incurred by a cost center may be
aggregated into a cost pool and allocated to other business units.
Cost Centers are the organizational units within a controlling area that represents a location where costs occur.

Creation Of Cost Centre KS01


Path: Easy Access -- Accounting -- Controlling -- Master Data -- Cost Center -- KS01 - Create

Click on Create

Cost Center DEP A

Valid From 01.04.2015 to 31.012.9999

Enter

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Name Department A

Description Department A

Person Responsible Mr A

Department Production

Cost Center Category 1

Hierarchy area Click On F4 (II02)

Business Area II02

Currency INR

Enter and SAVE

Creation of Department B Cost Centre KS01


Go to KS01

Cost Center DEP B

Valid From 01.04.2015 to 31.012.9999

Enter

Name Department B

Description Department B

Person Responsible Mr B

Department Sales

Cost Center Category 3

Hierarchy area Click On F4 (II02)

Business Area II02

Currency INR

Enter and SAVE

Creation of Department C Cost Centre KS01


Go to KS01

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Cost Center DEP C

Valid From 01.04.2015 to 31.012.9999

Enter

Name Department C

Description Department C

Person Responsible Mr C

Department Admin

Cost Center Category 4

Hierarchy area Click On F4 (II02)

Business Area II02

Currency INR

Enter and SAVE

Cost Center Group KSH1


Path: Accounting -- Controlling -- Cost Center Accounting -- Master Data -- Cost Centre Group -- KSH1 - Create

Controlling Area II02

Enter

Cost Centre Group HYDII02

Enter

HYDII02 Hyderabad

Click On Cost Centre

Dep A Department A

Dep B Department B

Dep C Department C

Enter and SAVE

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General Posting F-02


Path: Accounting -- Financial Accounting -- General ledger -- Document Entry -- F-02

General Posting

Click on F-02

Document Date 07.08.2015

Posting Date 07.08.2015

Posting Key 40

Account 4000000

Enter

Amount 5000

Business Area II02

Cost Centre DEPA

Text Oil Expenses

Posting Key 50

Account 2000102

Enter

Amount 5000

Value Date 07.08.2015

Text Oil Expenses

Go To Document and Simulate

SAVE

Cost Centre wise Reporting KSB1


Path: Accounting -- Controlling -- Cost Center Accounting -- Information System -- Reports for Cost Center
Accounting -- Line items -- KSB1 - Cost Centers: Actual Line Items

Click on KSB1

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Execute

General Posting F-02


Path: Accounting -- Financial Accounting -- General ledger -- Document Entry -- F-02

General Posting

Document Date 07.08.2015

Posting Date 07.08.2015

Posting Key 40

Account 4000000

Ente

Amount 2000

Business Area II02

Cost Centre DEPB

Text Oil Expenses

Posting Key 40

Account 4000001(Maintenance Expenses)

Enter

Amount 3000

Business Area II02

Cost Centre DEPC

Text Maintenance Expenses

Posting Key 40

Account 4000002 (Building Expenses)

Enter

Amount 4000

Business Area II02

Cost Centre DEPA

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Posting Key 50

Account 2000102 (Outgoing Bank)

Enter

Amount 9000

Value Date 07.08.2015

Text Expenses

Go To Document and Simulate

SAVE

Cost Centre wise Reporting KSB1

Cost Centre Group HYDII02

Execute

Note: In this screen we can see the Group wise report

CO Document Number wise Reporting KSB5


Path: Accounting -- Controlling -- Information System -- Reports for Cost Center Accounting -- Line items -- KSB5 -
CO Documents: Actual Costs

Click on KSB5

CO Document Number 1 to 500

Execute

Transfer from One Cost Centre to Another Cost Centre KB61

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Path: Accounting -- Controlling -- Cost Center Accounting -- Actual Postings -- Repost Line Items -- KB61 - Enter

Click On KB61

Document Number 1000 1002

Company II02

Fiscal Year 2015

Execute

Double Click on DEPC Line Item

Amount 300000

Cost Centre DepD

Click On Next Entry

Click on Next Entry

Amount 100000

Cost Centre DEPA

Enter and SAVE

Cost Centre wise Reporting KSB1

Cost Centre Group HYDII02

Execute

Note: In this Screen we can see the Amount transfer from DEPC to DEP D and DEPA

Manual Reposting of Costs (Line Item Wise) KB11N

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Path: Accounting -- Controlling -- Cost Center Accounting -- Actual Postings -- Manual Reposting of Costs -- KB11N - Enter

Double Click on KB11N

Controlling Area II02

Enter

Cost Centre (Old) Cost Element Amount Cost Center (New)

DEPD 4000008 200000 DEPA

Enter and SAVE

Cost Centre wise Reporting KSB1

Cost Centre Group HYDII02

Execute

DEPA 200,000

DEPD 200,000-

Cost Center Planning KP06


Path: Accounting -- Controlling -- Cost Center Accounting -- Planning -- Cost and Activity Inputs -- KP06 - Change

Double Click on KP06

Version 0

From Period 1

To Period 12

Fiscal year 2015

Cost Center Group II02

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Cost Element 4000000

To 4099999

Click On Document Overview

Cost Element Plan Fixed Costs

4000000 5,000,000.00

4000001 4,000,000.00

Note : If you want to see period wise planning

Select 5000000 Line Item

Click Period Screen

Note: In this screen we can see the planning amount period wise

To View variant repot for Cost Centre WiseS_ALR_87013611


Path: Accounting -- Controlling -- Cost Center Accounting -- Information System -- Reports for Cost Center Accounting --
Plan/Actual Comparisons --- S_ALR_87013611 - Cost Centers: Actual/Plan/Variance

Double Click On S_ALR_8701361

Controlling Area II02

Fiscal Year 2015

From Period 12

To Period 12

Or Value DEPA

Or Value 4000000

Click on Execute

Cost Element

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All Profit and Loss GL account defined in Finance Chart of account shall be created, as Cost Element This is in order to
avoid Reconciliation of FI and CO module.

Cost Object could be Material, Cost Center, Internal Order, Production Order etc.

Two Types of Cost element

Primary CE - Primary cost elements, which are based on GL accounts.

Secondary CE - Secondary cost elements are used only in CO booking in case of


transfer/allocation/Distribution/Recovery of cost within Controlling.

Path: Accounting -- Controlling -- Cost Element Accounting -- Master Data -- Cost Element -- Individual Processing -- KA01
-Create Primary

Click on KA01- Create Primary Cost Element

Cost Element 4000000 (Expenses G/L)

Valid From 01.04.2015 to 31.12.9999

Enter

Cost Element Category 1 (Primary costs/cost-reducing revenues)

Enter and Save

Automatic Creation of Primary and Secondary Cost Elements


Path: SPRO -- Controlling -- Cost Element Accounting -- Master Data -- Cost Elements -- Automatic Creation of
Primary and Secondary Cost Elements -- Make Default Settings

Click On Make Default Settings

Chart of Accounts II02

Enter

Click on New Entries

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Account From Account to Cost Element Category

4000001 4000010 1

Enter and SAVE

Create Batch Input Session OKB3


Path: SPRO -- Controlling -- Cost Element Accounting -- Master Data -- Cost Elements -- Automatic Creation of
Primary and Secondary Cost Elements -- Create Batch Input Session OKB3

Click On Create Batch Input Session

Controlling Area II02

Valid From 01.04.2015

Valid to 31.04.2015

Session Name Sriram

Batch Input user SAPUSER

Execute

Execute Batch Input Session


Path: SPRO -- Controlling -- Cost Element Accounting -- Master Data -- Cost Elements -- Automatic Creation of
Primary and Secondary Cost Elements -- Execute Batch Input Session

Click On Execute Batch Input Session

Click On Process Button

Display Errors Only

Click On Process

Click On Exit Batch input Session

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Display Cost Element KA03


Path: Accounting -- Controlling -- Cost Element Account -- Master Data -- Cost Element Accounting -- Individual
Processing -- KA03

Click On KA03

Enter

Cost Element Group KAH1


Path: Accounting -- Controlling -- Cost Center Accounting -- Master Data -- Cost Element Group -- KAH1 - Create

Click on KAH1

Cost Element Group HYDII02

Enter

Controlling Area

Controlling Area is an organizational unit from the Accounting component. used to represent a closed system for cost
accounting purposes. the Controlling Area constitutes the framework for planning, allocation and monitoring of costs.

A controlling area may include one or more company codes which must use the same operative chart of accounts as the
controlling area. A Controlling Area can contain multiple company code assignments but a single company code can be
assigned to only one controlling area.

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A Controlling area can have the following 2 type of relationship with a Company code

Single Company code relation


Cross Company code relation

This means that one single controlling area can be assigned to several different company codes.
Controlling can have a one is to one relationship or a one is to many relationship with different company
codes.
Controlling Area is the umbrella under which all controlling activities of Cost Center Accounting, Product
Costing, Profit Center and Profitability Analysis are stored.
In a similar way Company Codes is the umbrella for Finance activities.

Maintain Controlling Area OKKP


Path: Spro -- Controlling -- General Controlling -- Organization -- Maintain Controlling Area

Click On maintain Controlling Area

Double Click On maintain Controlling Area

Click On New Entries

Controlling Area II02

Name Controlling Area for II02

Cocd-Co Area Controlling area same as company code

Currency Type 10

Currency INR

Chart of Accounts II02

Fiscal Year Variant II

CCtr Std. Hierarchy II02

Enter and SAVE

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Double Click On Assignment of Company Code

Click On New Entries

Company Cod Company Nam

II02 II Solutions

Enter and SAVE

Double Click on Activate Components/Control Indicators

Click on New Entries

Fiscal Year 2015

Cost Centers Component Active

Order Management Component Active

Commit Management Component Active

Check Profit Centre Accounting

Check Cost Object

Enter and SAVE

Maintain Number Ranges for Controlling Documents

Path: Spro -- Controlling -- General Controlling -- Organization -- Maintain Number Ranges for Controlling

Documents KANK

Click on Maintain Number Ranges for Controlling Documents

Controlling Area II02

Click On Groups

Click On Group

Click On Insert

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Text COIN

From Number To Number

1 500

Enter

Check COIN

Select COIN Text Does Not Exist

Click On Select Element

Click On Element/Group

Enter and SAVE

Maintain Versions OKEQ

Path: Spro -- Controlling -- General Controlling -- Organization -- Maintain Versions

Click on Maintain Version

Select 0 Version

Double Click on Setting for Each Fiscal Year

Controlling Area II02

Enter

Note: If Current Year is not available we should create the Fiscal year

New Entries

Fiscal Year 2015

Check Copying Allowed

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Exchange Rate Type P Standard Translation for Cost Planning

Value Date 01.04.2015

Enter and SAVE

Note: Go to OBC4 and Maintain Required Fields Cost Centre and Business Area in G004
Cost Center

A cost center is a business unit that is only responsible for the costs that it incurs. The performance of a cost center is
usually evaluated through the comparison of budgeted to actual costs. The costs incurred by a cost center may be
aggregated into a cost pool and allocated to other business units.
Cost Centers are the organizational units within a controlling area that represents a location where costs occur.

Creation Of Cost Centre KS01


Path: Easy Access -- Accounting -- Controlling -- Master Data -- Cost Center -- KS01 - Create

Click on Create

Cost Center DEP A

Valid From 01.04.2015 to 31.012.9999

Enter

Name Department A

Description Department A

Person Responsible Mr A

Department Production

Cost Center Category 1

Hierarchy area Click On F4 (II02)

Business Area II02

Currency INR

Enter and SAVE

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Creation of Department B Cost Centre KS01


Go to KS01

Cost Center DEP B

Valid From 01.04.2015 to 31.012.9999

Enter

Name Department B

Description Department B

Person Responsible Mr B

Department Sales

Cost Center Category 3

Hierarchy area Click On F4 (II02)

Business Area II02

Currency INR

Enter and SAVE

Creation of Department C Cost Centre KS01


Go to KS01

Cost Center DEP C

Valid From 01.04.2015 to 31.012.9999

Enter

Name Department C

Description Department C

Person Responsible Mr C

Department Admin

Cost Center Category 4

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Hierarchy area Click On F4 (II02)

Business Area II02

Currency INR

Enter and SAVE

Cost Center Group KSH1


Path: Accounting -- Controlling -- Cost Center Accounting -- Master Data -- Cost Centre Group -- KSH1 - Create

Controlling Area II02

Enter

Cost Centre Group HYDII02

Enter

HYDII02 Hyderabad

Click On Cost Centre

Dep A Department A

Dep B Department B

Dep C Department C

Enter and SAVE

General Posting F-02


Path: Accounting -- Financial Accounting -- General ledger -- Document Entry -- F-02

General Posting

Click on F-02

Document Date 07.08.2015

Posting Date 07.08.2015

Posting Key 40

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Account 4000000

Enter

Amount 5000

Business Area II02

Cost Centre DEPA

Text Oil Expenses

Posting Key 50

Account 2000102

Enter

Amount 5000

Value Date 07.08.2015

Text Oil Expenses

Go To Document and Simulate

SAVE

Cost Centre wise Reporting KSB1


Path: Accounting -- Controlling -- Cost Center Accounting -- Information System -- Reports for Cost Center
Accounting -- Line items -- KSB1 - Cost Centers: Actual Line Items

Click on KSB1

Execute

General Posting F-02


Path: Accounting -- Financial Accounting -- General ledger -- Document Entry -- F-02

General Posting

Document Date 07.08.2015

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Posting Date 07.08.2015

Posting Key 40

Account 4000000

Enter

Amount 2000

Business Area II02

Cost Centre DEPB

Text Oil Expenses

Posting Key 40

Account 4000001(Maintenance Expenses)

Enter

Amount 3000

Business Area II02

Cost Centre DEPC

Text Maintenance Expenses

Posting Key 40

Account 4000002 (Building Expenses)

Enter

Amount 4000

Business Area II02

Cost Centre DEPA

Posting Key 50

Account 2000102 (Outgoing Bank)

Enter

Amount 9000

Value Date 07.08.2015

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Text Expenses

Go To Document and Simulate

SAVE

Cost Centre wise Reporting KSB1

Cost Centre Group HYDII02

Execute

Note: In this screen we can see the Group wise report

CO Document Number wise Reporting KSB5


Path: Accounting -- Controlling -- Information System -- Reports for Cost Center Accounting -- Line items -- KSB5 -
CO Documents: Actual Costs

Click on KSB5

CO Document Number 1 to 500

Execute

Transfer from One Cost Centre to Another Cost Centre KB61


Path:Accounting -- Controlling -- Cost Center Accounting -- Actual Postings -- Repost Line Items -- KB61 - Enter

Click On KB61

Document Number 1000 1002

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Company II02

Fiscal Year 2015

Execute

Double Click on DEPC Line Item

Amount 300000

Cost Centre DepD

Click On Next Entry

Click on Next Entry

Amount 100000

Cost Centre DEPA

Enter and SAVE

Cost Centre wise Reporting KSB1

Cost Centre Group HYDII02

Execute

Note: In this Screen we can see the Amount transfer from DEPC to DEP D and DEPA

Manual Reposting of Costs (Line Item Wise) KB11N


Path:Accounting -- Controlling -- Cost Center Accounting -- Actual Postings -- Manual Reposting of Costs -- KB11N - Enter

Double Click on KB11N

Controlling Area II02

Enter

Cost Centre (Old) Cost Element Amount Cost Center (New)

DEPD 4000008 200000 DEPA

Enter and SAVE

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Cost Centre wise Reporting KSB1

Cost Centre Group HYDII02

Execute

DEPA 200,000

DEPD 200,000-

Cost Center Planning KP06


Path:Accounting -- Controlling -- Cost Center Accounting -- Planning -- Cost and Activity Inputs -- KP06 - Change

Double Click on KP06

Version 0

From Period 1

To Period 12

Fiscal year 2015

Cost Center Group II02

Cost Element 4000000

To 4099999

Click On Document Overview

Cost Element Plan Fixed Costs

4000000 5,000,000.00

4000001 4,000,000.00

Note : If you want to see period wise planning

Select 5000000 Line Item

Click Period Screen

Note: In this screen we can see the planning amount period wise

To View variant repot for Cost Centre Wise S_ALR_87013611

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Path:Accounting -- Controlling -- Cost Center Accounting -- Information System -- Reports for Cost Center Accounting --
Plan/Actual Comparisons --- S_ALR_87013611 - Cost Centers: Actual/Plan/Variance

Double Click On S_ALR_87013611

Controlling Area II02

Fiscal Year 2015

From Period 12

To Period 12

Or Value DEPA

Or Value 4000000

Click on Execute

Cost Element

All Profit and Loss GL account defined in Finance Chart of account shall be created, as Cost Element This is in order to
avoid Reconciliation of FI and CO module.

Cost Object could be Material, Cost Center, Internal Order, Production Order etc.

Two Types of Cost element

Primary CE - Primary cost elements, which are based on GL accounts.

Secondary CE - Secondary cost elements are used only in CO booking in case of


transfer/allocation/Distribution/Recovery of cost within Controlling.

Path: Accounting -- Controlling -- Cost Element Accounting -- Master Data -- Cost Element -- Individual Processing -- KA01
-Create Primary

Click on KA01- Create Primary Cost Element

Cost Element 4000000 (Expenses G/L)

Valid From 01.04.2015 to 31.12.9999

Enter

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Cost Element Category 1 (Primary costs/cost-reducing revenues)

Enter and Save

Automatic Creation of Primary and Secondary Cost Elements


Path: SPRO -- Controlling -- Cost Element Accounting -- Master Data -- Cost Elements -- Automatic Creation of
Primary and Secondary Cost Elements -- Make Default Settings

Click On Make Default Settings

Chart of Accounts II02

Enter

Click on New Entries

Account From Account to Cost Element Category

4000001 4000010 1

Enter and SAVE

Create Batch Input Session OKB3

Path: SPRO -- Controlling -- Cost Element Accounting -- Master Data -- Cost Elements -- Automatic Creation of
Primary and Secondary Cost Elements -- Create Batch Input Session OKB3

Click On Create Batch Input Session

Controlling Area II02

Valid From 01.04.2015

Valid to 31.04.2015

Session Name Sriram

Batch Input user SAPUSER

Execute

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Execute Batch Input Session


Path: SPRO -- Controlling -- Cost Element Accounting -- Master Data -- Cost Elements -- Automatic Creation of
Primary and Secondary Cost Elements -- Execute Batch Input Session

Click On Execute Batch Input Session

Click On Process Button

Display Errors Only

Click On Process

Click On Exit Batch input Session

Display Cost Element KA03

Path: Accounting -- Controlling -- Cost Element Account -- Master Data -- Cost Element Accounting -- Individual
Processing --

Click OnKA03

Enter

Cost Element Group KAH1

Path: Accounting -- Controlling -- Cost Center Accounting -- Master Data -- Cost Element Group -- KAH1 - Create

Click on KAH1

Cost Element Group HYDII02

Enter

HYDII02 Hyderabad Cost Element Group

Select HYDII02

Click On Cost Element

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From To

4000000 4000011

Enter and SAVE

Profit Center
Profit center is an organizational unit in accounting that reflects a management-oriented structure of the

organization for the purpose of internal control.

Profit Center Accounting evaluates the profit or loss of individual, independent areas within an organization.

These are responsible for their costs and revenues.

Set Controlling Area OKKS

Path: Controlling -- Profit Centre Accounting -- Basic Setting -- Set Controlling Area

Click on Set Controlling Area

Controlling Area II02

Enter

Maintain Controlling Area Settings OKE5

Path: Controlling -- Profit Centre Accounting -- Basic Setting --Controlling Area Settings -- Maintain Controlling
Area Settings

Click On Maintain Controlling Area Setting

Standard Hierarchy II02PRCT

PCTR Local Currency Type 20

Profit Center Local Currency INR

Enter and SAVE

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Create Dummy Profit Center KE59

Path: Controlling -- Profit Centre Accounting -- Master Data -- Profit Center -- Create Dummy Profit Center

Click On Create Dummy Profit Centre

Click on Create Dummy Profit Centre

Dummy Profit Center II02DUMMY

Click On Basic Data

Name II02 Dummy Profit Centre

Description II02 Dummy Profit Centre

Profit Centre Group II02PRCT

Enter and SAVE

Set Control Parameters for Actual Data 1KEF

Path: Controlling -- Profit Center Accounting -- Basic Settings -- Controlling Area Settings -- Activate Direct Postings -- Set
Control Parameters for Actual Data

Click On Set Control Parameters for Actual Data

Controlling Area II02

Enter

Click On New Entries

From Year Line Items Online Transfer

2015 Check Check

Enter and SAVE

Maintain Plan Versions OKEQ

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Path: Controlling -- Profit Center Accounting -- Basic Settings -- Controlling Area Settings -- Activate Direct Postings --Plan
Versions -- Maintain Plan Versions

Click On Maintain Plan Version

Select 0 Version

Double Click On Settings for Profit Centre Accounting

Click On New Entries

Year Online Transfer Line Item Exchange Rate Type

2015 Check Check M

Enter and SAVE

Define Number Ranges for Local Documents GB02


Path: Controlling -- Profit Center Accounting -- Actual Postings -- Basic Settings: Actual -- Define Number Ranges for Local
Documents

Click On Define Number Ranges for Local Documents

Actual Document Number range Creation

Click On Maintain Groups

Check Account Document from direct posting with GB01

Click On Interval

Click On Maintain

Company Code II02

Enter

Click On Insert Interval

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Year From Number To Number

2015 1 1000

Enter and SAVE

Planned Document Number Range Creation

Click On Maintain Groups

Check Planned Document

Click On Interval

Click On Maintain

Company Code II02

Enter

Click On Insert Interval

Year From Number To Number

2015 1001 2000

Enter and SAVE

Creation of Profit Center KE51


Path: Accounting -- Controlling -- Profit Center Accounting -- Master Data -- Profit Center -- Individual Processing -
- KE51 - Create

Click On KE51

Profit Centre Production

Entre

Analysis Period 01.04.2015 To 31.12.9999

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Name Dep A

Long Text Dep A

Personal Response Manager

Department Dep A

Profit Ctr Group Click On F4 (IIPRCT)

Click On Active Button

Creation of Sales Profit Center

Profit Center Sales

Enter

Analysis Period 01.04.2015 To 31.12.9999

Name Dep B

Long Text Dep B

Personal Response Manager

Department Dep B

Profit Ctr Group Click On F4 (IIPRCT)

Click On Active Button

Creation of Admin Profit Center

Profit Center ADMIN

Analysis Period 01.04.2015 To 31.12.9999

Name Dep C

Long Text Dep C

Personal Response Manager

Department Dep C

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Profit Ctr Group Click On F4 (IIPRCT)

Click On Active Button

Account Group Creation KDH1


Path: Accounting -- Controlling -- Profit Center Accounting -- Master Data -- Account Group -- KDH1 - Create

Creation Of Balance Sheet Account

Click on KDH1

Account Group BLAccount

Enter

BLACCOUNT Balance Sheet Account

1000000 2099999 (Balance Sheet Accounts)

Enter and Save

Creation of Profit and Loss Accounts

Account Group PLAccounts

Enter

PLACCOUNTS Profit and Loss Accounts

3000000 4099999

Enter and SAVE

Assign Profit center (Production) in Cost center(Production) KS02


Path: Easy Access -- Accounting -- Controlling -- Master Data -- Cost Center -- KS02 - Change

Click On KS02

Controlling Area II02

Enter

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Cost Center DEPA

Profit Center Production

Note: If you are getting this Error double click on error message

Copy FAGL_ORG_UNITS

Click on Change Message Control

Click On Change Message Control

Application Area FAGL_ORG_UNITS

Enter

Click On New Entries

Message No Online Batch input without online


011 W W

Enter and SAVE

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Back

SAVE

Assign Profit center (Sales) in Cost center(Sales) KS02


Path: Easy Access -- Accounting -- Controlling -- Master Data -- Cost Center --KS02 - Change

Cost Center DEPB

Enter

Profit Center SALES

Enter and SAVE

Assign Profit center (Admin) in Cost center(Admin) KS02


Path: Easy Access -- Accounting -- Controlling -- Master Data -- Cost Center --KS02 - Change

Cost Center DEPC

Enter

Profit Center ADMIN

Enter and SAVE

Maintain Automatic Account Assignment of Revenue Elements OKB9

Path: Controlling -- Profit Center Accounting -- Actual Postings -- Maintain Automatic Account Assignment of Revenue
Elements

Click On Maintain Automatic Account Assignment of Revenue Elements

Click On New Entries

Company Code Cost Element Account Assignment Details

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II02 3000000(Revenue Account) 2 (Business are is mandatory)

Double Click On Detail per Business area/Valuation area

Click On New Entries

Business Area Profit Center

II02 Production

Enter and SAVE

Profit Center Wise Planning (P&L Accounts) 7KE1


Path:Accounting -- Controlling -- Profit Center Accounting -- Planning -- Costs/Revenues -- 7KE1 - Change

Click On 7KE1- Change

Version 0

From Period 12

To 12

Fiscal Year 2015

Company Code II02

Profit Center Production

Account Group PLACCOUNTS

Click On Document Overview

3000000 500000-

4000001 400000

Enter and SAVE

Profit Center Wise Planning (Balance Sheet Accounts) 7KE3


Path:Accounting -- Controlling -- Profit Center Accounting -- Planning -- Balance Sheet Accounts -- 7KE3 - Change

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Click On 7KE3 - Change

Version 0

From Period 12

To 12

Fiscal Year 2015

Company Code II02

Profit Center Production

Account Group BLACCOUNT

Click On Document Overview

1000500 100000-

2000102 100000

Enter and SAVE

To Post Customer Invoice F-22


Go To F-22

Note: Before going to post customer invoice maintained required field business area in G029

Document Data 17.08.2015

Posting Date 17.08.2015

Posting Key 01

Account 400040 (Customer Number)

Enter

Amount 200000

Posting Key 50

Account 3000000

Enter

Amount *

Business Area YG01

Text +

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Enter

Note: Once Press Enter system will pick the profit center from Maintain Automatic Account Assignment of Revenue
Elements OK59

Go to Simulate and SAVE

Interactive Reporting S_ALR_87013326

Path: Accounting -- Controlling -- Profit Center Accounting -- Information System -- Reports for Profit Center
Accounting -- Interactive Reporting -- S_ALR_87013326 - Profit Center Group: Plan/Actual/Variance

Double click On S_ALR_87013326

From period 1

To Period 12

Fiscal year 2015

Plan Version 0

Profit + Loss Accounts Group PLACCOUNTS

Execute

Transfer from one profit centre to another profit centre 9KE0

Path: Accounting -- Controlling -- Profit Center Accounting -- Actual Postings -- Profit Center Document -- 9KE0 -
Enter

Double Click On 9KE0

Maintain Controlling Area II02

Enter

Layout Click F4 and Select 8A-001

Execute

Company Code II02

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Click On Document Overview

Profit Centre Account Number Profit Centre Local Currency

Production 400011 10000-

Admin 400011 10000

Enter and SAVE

To View the Profit Centre wise Reporting KE5Z

Double Click On KE5Z - Profit Center: Actual Line Items

Version 0

Controlling Area II02

Company Code II02

Posting Period 5

Fiscal Year 2015

Profit Center Production

Execute

Double Click On Production Line Item

In this Screen we can see the balance (10000-) from Profit centre production to admin(10000)

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` 1

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