Synopsis of “Event Manager App”

INTRODUCTION:
Event Manager App is used to manage all the activity related to event. In any event many
service providers work simultaneously and it is very hard to manage these providers. It is also
important for event organizer that he has all the contacts details of these service providers so
that he can contact them any time to plan an event at given time. To manage all these activity
we have developed this App. To get success in the event management business, user should
have strong network contacts of service provider. These contacts are essentially providers of
specific services who can be mobilized quickly to participate in any given event. To make an
event successful event manager needs different service provider like sound systems services,
Lighting providers, Canteen services, stage construction and so on. In any event many service
providers work simultaneously and it is very hard to manage these providers. It is also
important for event organizer that he has all the contacts details of these service providers so
that he can contact them any time to plan an event at given time. In present system Event
Company has to do all management work manually. They keep all payment information on
papers. There is no system to check the past expenses on any event. To do this they have to
check payment register and this task is very time consuming and tiresome.

Objective of Project:
This system automatically generate certificate and issue it/mail it. System very efficiently
store, maintain and retrieve data from its database and can be used for further analysis. This
system provides latest notification to its user .Time saving activity. The data in a centralized
way which is available to all the event managers. Easy to manage historical data in database.
Participants can register for any happening event from anywhere. Event manager can keep
records of participants.

Scope of the Project:

It may help collecting perfect management in details. In a very short time, the collection will
be obvious, simple and sensible. It will help a person to know the management of previous
year perfectly and vividly. It also helps in current all works relative to event manager App. It
will be also reduced the cost of collecting the management and collection procedure will go
on smoothly.

Our project aims at business process automation, i.e. we have tried to computerize various
processes of Event Manager App.

 In computer system the person has to fill the various forms and number of copies of
the forms can be easily generated at a time.
 In computer system, it is not necessary to create the manifest but we can directly print
it, which saves our time.
 To assist the staff in capturing the effort spent on their respective working areas.
  To utilize resources in an efficient manner by increasing their productivity through
automation.
 The system generated types of information that can be used for various purpose.
 It satisfy the user’s requirement.
 Be easy to understand by the user and operator.
 Be easy to operate.
 Delivered on schedule within the budget.

Modules of Event Manager App:

1. Registration:
To enter into this App user has to register himself first. Requirements of registration
are first name, last name, user name, email-id, password, confirm password etc.

2. User Login:
 The System provides facility to login into the system.
 Enter username and password
 User Profile page

3. Select the Event:

 The user can select the event and also select payment method.

4. Forgot Password:
 The user can send reset link to the mail id to reset password.
 Input: Email id
 Output: Reset link send to Email id.

5. Logout:
 The system provides the facility to logout from the site
 Input : Select logout option
 Output : Logout from the system
 Processing : User will logout

6. Online packages:
 Online various payment packages will available to see.
 7. Time Slots:
 Time slots for availability of a place or venue on which event going too held.

8. Notification/updates:
 User will get to know any notification, recent update or important massages through
e-mail.
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9. send sms
10. in app notification
11. Register Service Providers (admin panel)
12. Login Service Providers (admin panel)
13. Permit (Consider) Service Providers (admin panel)
14. User Activity log

9.Admin Registration
10.Report Generation
11.encryption and decryption for security
12.Event cancellation
13.
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PLANNING AND SCHEDULING:

Pert chart:

A PERT chart is a graph-based chart. It can be used to determine the activities that from the
“critical path”, which if delayed will cause the overall project to delay. The PERT chart for
the project is:
S.NO ACTIVITY NUMBER OF DAYS
1 Data Collection 5
2 Analysis 7
3 Designing 18
 4 Coding 35
5 Testing 10
6 Implementation 8
7 Maintenance 8

Start Data Collection 5 days 7 days 18 days

Analysis Designing Coding
35 days

Testing

10 days

Implementation

8 days

Maintenance

8 days

Final

Gantt Chart:
 A standard technique employed in recent times to keep track of a project’s progress is the
Gantt chart named after industrial engineer Henry Gantt (1861-1919). They are easy to draw,
easy to understand and readable adaptable to other planning approach (e.g. Pert Charts).

A Gantt chart is a calendar-oriented chart to represent the project schedule. Each activity is
represented as a bar in the calendar, starting from the start date of the activity and ending at
the ending date for that activity. The start and end of each activity becomes milestones for the
project. The Gantt chart for this project is:

Activity Time Start date End date Duration of task

(days)

Data Collection 5 01/02/2019 05/02/2019

Analysis 7 06/02/2019 13/02/2019

Designing 18 14/02/2019 02/03/2019

Coding 35 03/03/2019 08/04/2019

Testing 10 09/04/2019 19/04/2019

Implementation 8 20/04/2019 29/04/2019

Maintenance 8 30/04/2019 08/05/2019

Hardware Requirement :
 Pentium 4
 256 MB
 1 GB disk space

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 Criterion Description

Microsoft Windows 7/8/10 (32-bit or 64-bit), 64-bit required for native

OS version
debugging

3 GB RAM minimum, 8 GB RAM recommended; plus 1 GB for the Android

RAM
Emulator

2 GB of available disk space minimum,

Disk space
4 GB recommended (500 MB for IDE + 1.5 GB for Android SDK and emulator
system image)

Java version Java Development Kit (JDK) 8, use of bundled OpenJDK is recommended [22]
Screen
1280×800 minimum screen resolution
resolution

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Software Requirement:
 Android Studio
 MYSQL Jconnector
 Apache Tomcat Server
 JAVA JDK 1.7 or Above
 Internet explorer 6.0, Any of Mozilla, Chrome etc.

Data Flow Diagram Level 0

Admin Volunteer
 Event Manager
App

User Manager

Data Flow Diagram Level 1:

Data Flow Diagram Level 2:

ERD(Entity Relationship Diagram):

CONCLUSION:
Our project is only a humble venture to satisfy the needs to manage their project work.
Several user friendly coding have also adopted. This package shall prove to be a powerful
package in satisfy all requirements of the user. The objective of software planning is to
provide a frame work that enable the manager to make reasonable estimate made within a
limited time frame at the beginning of the software project and should be update regularly as
the project regularly.
At the end it is concluded that we have made effort on following points:

 A description of background and context of the project and its relation to work
already done in the area.
 Made statement of the aims and objectives of the project.
 The description of the purpose, scope and applicability.
 We define the project on which we are working in project.
 We describe the requirement specifications of the system and actions that can be done
on these things.
 We designed user interface and security issues related to system.
 Finally the system is implemented and tested according to the test cases.