Student Manual
Student Manual
Student Manual
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This General Student Manual is designed to inform you about the Policies,
Procedures, Rules and regulations, and Guidelines of the school as they relate to our
students.
I wish you a memorable stay with us and we look forward being a partner to your
transformation into professionals with the knowledge, skills and attitudes to lead happy and
fulfilled lives.
Contents
SECTION I...............................................................................................................................................5
PURPOSE AND COVERAGE.............................................................................................................5
SECTION II..............................................................................................................................................6
BRIEF HISTORY OF MANUEL V. GALLEGO FOUNDATION COLLEGES, INC........................6
SECTION III............................................................................................................................................7
MVGFCI’S VISION, MISSION, CORE VALUES AND EDUCATIONAL PHILOSOPHIES..........7
Vision:...................................................................................................................................................7
Mission:................................................................................................................................................7
Core Values:..........................................................................................................................................7
Collaborative.....................................................................................................................................7
Reflective..........................................................................................................................................7
Open-minded....................................................................................................................................8
Prompt...............................................................................................................................................8
Principled..........................................................................................................................................8
Educational Philosophies:.....................................................................................................................8
Learning............................................................................................................................................8
Teaching............................................................................................................................................8
Empowerment...................................................................................................................................9
Facilities............................................................................................................................................9
Technology........................................................................................................................................9
Curriculum........................................................................................................................................9
Congruence of all Programs and Activities to Vision/Mission.......................................................10
Trust................................................................................................................................................10
Operational Efficiency....................................................................................................................10
Institutional Effectiveness...............................................................................................................10
Equitable Access.............................................................................................................................10
Capability Building.........................................................................................................................10
Library as an Important Learning Resource...................................................................................11
Recognition.....................................................................................................................................11
Research..........................................................................................................................................11
Extension........................................................................................................................................12
Strong visible presence – management by “walking around”........................................................12
Change............................................................................................................................................12
Communication...............................................................................................................................12
Lifelong Learning...........................................................................................................................12
Leadership.......................................................................................................................................12
Co – and Extra-Curricular Programs..............................................................................................12
SECTION IV..........................................................................................................................................13
STUDENTS’ RIGHTS AND OBLIGATIONS...................................................................................13
A. Students’ Rights under the Education Act of 1982....................................................................13
B. Student Obligations under the Education Act of 1982...............................................................14
C. Expectations on Student Performance and Attitude...................................................................14
SECTION V............................................................................................................................................15
SCHOOL POLICIES AND PROCEDURES RELATED TO STUDENT AFFAIRS........................15
A. ACADEMIC POLICIES AND PROCEDURES...........................................................................15
A.1 Admission................................................................................................................................15
A.1.1 Admission Requirements......................................................................................................15
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A.1.1.1 Freshmen............................................................................................................................15
A.1.1.2 Transferees / Second Coursers / Graduate students...........................................................16
A.1.2 Terms and Conditions for Admission...................................................................................17
A.2 Registration..............................................................................................................................18
A.2.1 Procedure..............................................................................................................................18
A.2.1.1 New Students - Freshmen..................................................................................................18
A.2.1.2 Second Courser and Graduate Students.............................................................................18
A.2.1.3 Old Students and Returnees...............................................................................................18
A.2.1.4 Transferees.........................................................................................................................19
A.2.1.4.3 Honorable Dismissal.......................................................................................................20
A.2.1.5 Policies on Cross-Enrollment............................................................................................20
A.3 Adding/Changing/Official Dropping Courses.........................................................................21
A.4 Student Load and Overload.....................................................................................................22
A.5 Pre-Requisites/Co-requisites....................................................................................................22
A.6 Tutorial Class/Course Request.................................................................................................23
A.7 Retention/Non-Readmission Policies......................................................................................24
A.8 Policies on Attendance, Wearing of ID and Uniform..............................................................24
A.9 Examination Procedures/Policies............................................................................................25
A.9.3 Comprehensive Examinations..............................................................................................27
A.10 Grading Policies / System......................................................................................................27
A.10.3.1 Rectification of Grades....................................................................................................31
A.10.3.2 Student’s Complaint on Grades.......................................................................................31
A.11 Deliberation of Graduating Students......................................................................................31
A.12 Graduation Requirements......................................................................................................32
A.13 Policies on Change of Personal Information / Documents....................................................36
A.14 Guidelines on the Request and Release of School Documents.............................................37
B. FINANCIAL POLICIES AND PROCEDURES...........................................................................38
B.1 Tuition & Miscellaneous Fees and Modes of Payment............................................................38
B.2 Policies Pertaining to the New Payment Scheme....................................................................38
B.3 Tuition Fee Refund/ Policies Regarding Dropped-Out Students.............................................40
C. INSTRUCTIONAL SUPPORT SERVICES..................................................................................40
C.1 Library Services.......................................................................................................................40
C.2 Multimedia Management Information System (MMIS)..........................................................41
C.3 Student Affairs Office (SAO)...................................................................................................41
D. CONDUCT AND DISCIPLINE....................................................................................................54
D.1 Code of Student Conduct and Discipline.................................................................................54
D.2 Student Offenses......................................................................................................................57
D.3 Student Disciplinary Procedure...............................................................................................60
D.4 Sanctions for Misconduct........................................................................................................61
D.5 Procedures on Complaints between the Students and Faculty/Administrators.......................63
Section VI...............................................................................................................................................65
AMENDMENT/ REPEAL.................................................................................................................65
Section VII..............................................................................................................................................65
EFECTIVITY.....................................................................................................................................65
APPENDIX A.........................................................................................................................................66
Summary of Sanctions for Misconduct..............................................................................................66
APPENDIX B.........................................................................................................................................68
Summary of Sanctions for Neglect of Duty as Officer of an Organization........................................68
THE MVGFC HYMN............................................................................................................................71
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SECTION I
PURPOSE AND COVERAGE
It is the responsibility of each student to know these important policies and information
and to review them periodically so you can optimize the benefits of your sojourn here in
MVGFC.
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SECTION II
BRIEF HISTORY OF MANUEL V. GALLEGO FOUNDATION COLLEGES, INC.
Dr. Manuel Viola Gallego, an educator, legislator, and diplomat founded the Central
Luzon School of Nursing (CLSN) in 1960, the first School of Nursing in Region 3. His
philosophy in founding the Institution was for the less fortunate in life to be afforded full
opportunities to achieve total development a better life and better society.
Initially, the Central Luzon School of Nursing was an operating unit of Philippine
Statesman College in 1960, hence was named Central Luzon Philippine Statesman College
School of Nursing upon negotiation with Mr. Felipe Estrella, President of the Philippine
Statesman College. In November 1964, it became the Central Luzon Educational Center
(CLEC), School of Nursing when the College of Liberal Arts was established which was then
incorporated into law by the Securities and Exchange Commission.
In 1974, Dr. Gallego changed the name of CLEC into the Manuel V. Gallego
Foundation Colleges, Inc. (MVGFCI), a non-sectarian, non-profit educational foundation. He
envisioned the school to be the “Nursery of Fundamental Human Freedoms”, thus his
philosophy of founding the school remains not only throughout his life but also to his
successors who have endeavored to remain true to his vision.
MVGFC offers well-designed and highly relevant programs and modules that are
strongly complemented by extension projects and researches. It provides a conducive
learning environment that fosters quality and holistic development of the students and
produces graduates who will contribute significantly in the improvement of the quality of life in
their respective communities. To deliver quality education, it hires qualified, competent, and
dedicated educators and support personnel who continuously show innovation and
responsiveness in their work.
The slogan “MVGFC is the key to a brighter future” has enabled the realization of a
better future and life for many of our graduates.
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SECTION III
MVGFCI’S VISION, MISSION, CORE VALUES AND EDUCATIONAL PHILOSOPHIES
Vision: MVGFCI shall be among the leading educational institutions in Nueva Ecija
that is known for its accredited academic programs, high ratings in nationally
recognized examinations and high employment rate of its graduates.
Mission: In the pursuit of its Vision, MVGFCI shall assure quality and relevance in its
curriculum, instruction, research, extension, and student services through continuous
quality improvement.
Core Values: The MVGFCI community is guided in the conduct of its day to day
activities by its core values. A true Gallegan internalizes genuinely and manifests
consistently these core values:
C – Collaborative
R – Reflective
O – Open-minded
P – Prompt
P – Principled
Collaborative
MVGFCI believes in the importance and benefit of happier workforce as it builds and inspires
cooperation, teamwork and a sense of community within MVGFCI as an educational
organization. This is one avowed goal of MVGFCI- to nurture the spirit of collaboration in the
workplace where every member of the academic community feels they are an important part
of a family working for the greater good of the educational organization they consider their
family. Another reason for supporting this goal is that as one leading private College in Nueva
Ecija, every member of the academic community of MVGFCI will be given opportunity to
learn from each other while helping them grow in the organization.
Reflective
MVGFCI commits to support and consistently practice the habit of reflective thinking in its
management process as this habit facilitates the learning expertise which ultimately
promotes growth of individual member who is part of the bigger academic family of MVGFCI.
Thus, all of MVGFCI’s programs and activities prior to its implementation will undergo deep
thinking, intellectual deliberation and discourse, transparent, and objective evaluation.
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Open-minded
To promote a transparent and objective family oriented organization while raising the level of
self-esteem and performance of key players of MVGFCI, the College administration supports
and will cultivate an “open mind” organization. In order to keep up with this goal, MVGFCI
sees to it they stay current and relevant using the power of technologies. This also means
that MVGFCI will be flexible and adaptive to new experiences and ideas through life- long
learning, continue dialogue and interaction.
Prompt
Timeliness and punctuality promote efficiency and effectiveness as well as facilitate in the
cultivation of thrust and in building the image of MVGFCI. Inspired by this belief, MVGFCI
sees to it that their service is delivered without delay. Thus, the value of promptness is
observed in all its operation. It is also one criteria and factor used in the evaluation of student
and faculty performance.
Principled
MVGFCI shall be managed towards the achievement of its vision, mission educational
aims/goals, purpose and function as one of the leading private college in Nueva Ecija. The
administration will see to it that their actions are done with integrity, honesty and fairness
according to its purpose or aim and as agreed by MVGFCI and its community. These Core
Values shall be the guiding principle of every member of the academic community of
MVGFCI.
Educational Philosophies:
Learning
We believe that students learn best when they apply their learning in real-world
situations; when content is relevant to their lives; when they ask critical, probing
questions of the subject matter; and when they are actively engaged in their
own learning.
Teaching
learning styles and that the teacher must use different strategies to adapt to
these different learning styles.
We believe that a truly outstanding teacher is someone who can bring the best
out of his or her students in terms of academic performance and personal
development and someone who can make the worst performing class - the best
performing class.
Empowerment
Facilities
Technology
Curriculum
We believe that the delivery of the curriculum must be flexible and responsive
to learner needs.
We believe that all programs and activities must be aligned and congruent to
the Objectives, Goals, and Ultimately, the Vision/Mission of the Institution. It
must be clear how each Program, Activity, and Task contributes to the
achievement of the Vision/Mission.
Trust
Operational Efficiency
Institutional Effectiveness
Equitable Access
Capability Building
We believe in the important role of the Librarian and her staff to work actively
with the Dean, Chairs, and faculty in improving instruction, relevance of
content, teaching materials, evaluation, research, and extension, and co- and
extra curricular programs.
Recognition
We take great pride and will take every opportunity to recognize outstanding
performance, admirable effort, great improvement, and meaningful
contributions and assistance from our faculty, staff, employees, students,
parents, and other stakeholders.
Research
Extension
Change
Communication
Lifelong Learning
We believe that the learning is lifelong and that a person will have continuing
learning needs throughout his or her lifetime to enable him or her to live a
productive, fulfilled, and happy life.
Leadership
We believe in the vital role of co- and extra-curricular programs in the holistic
development of our learners.
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SECTION IV
STUDENTS’ RIGHTS AND OBLIGATIONS
2. The right to freely choose their field of study and continue their course up to
graduation except in case of academic deficiency or violation of disciplinary
regulations.
3. The right to school guidance and counseling services for making decisions and
selecting the alternatives of work suited to his potentialities.
4. The right of access to his own school records, the confidentiality of which the
school shall maintain and preserve.
7. The right to free expression of opinions and suggestions, and to effect channels
of communication with appropriate academic and administrative bodies of the
school.
8. The right to form, establish, join and participate in organizations and societies
recognized by the school to foster their intellectual, cultural, spiritual and
physical growth and development, or to form and establish, join and maintain
organizations and societies for purposes not contrary to law.
10. The right to be free from involuntary contributions, except those approved by
their own organizations and societies.
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4. To promote and maintain the peace and tranquility of the school by observing
the rules of discipline, and by exerting efforts to maintain harmonious
relationships with fellow students, the teaching and academic staff and other
personnel.
5. To participate actively in civil affairs and in the promotion of the general welfare,
particularly in the social, economic, and cultural development of his community
and in the attainment of a just, compassionate and orderly society.
8. To help in the observance and exercise of individual and societal rights and
freedom in the pursuit of progress, prosperity and world peace.
1. Students are required to attend all their classes and refrain from cutting
classes. They shall be present in ALL of their classes and be ON TIME
consistently. They shall not leave the classroom until the class is dismissed
unless there are valid and compelling reasons.
2. Students shall further be prepared for their classes including doing their
assignments or extended class work. They are expected to be responsible for
their own learning, be active in exploring actively for the content they need to
learn and think of ways how to use or apply that information in real life.
3. Students shall exert effort to learn. In short, they must study – really study. They
are expected to master the competencies needed for each lesson and for each
course. They shall also actively participate in class and share their learnings
and thoughts.
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4. They are expected to collaborate with their classmates and others, they shall
do their own work and NOT plagiarize or copy other’s works without
acknowledging them. When they use someone else’s work, they shall quote
and give the source.
SECTION V
SCHOOL POLICIES AND PROCEDURES RELATED TO STUDENT AFFAIRS
A.1 Admission
The School’s Admission Program shall provide the proper guidance, selection and
direction of the prospective students in order to meet the goals of the Institution. For this
purpose, the following Admission Policies are formulated for strict implementation.
A.1.1.1 Freshmen
An applicant for any degree program shall have passed the secondary diploma
program or the K-12 program whichever is applicable. The applicant must comply the
following requirements as well as the needed documents:
A Filipino citizen
For non-Filipinos, an approved study permit and a valid visa issued by the
authorities concerned
Birth Certificate authenticated by NSO
• Progress Report Card (F-138)
• 1x1 (1 pc) and 2x2 (1pc) colored pictures, white background
and with name
tag
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• Certificate of Good Moral Character issued by the Principal of the school where
the student came from.
• 1 long brown envelope
Must have passed the standardized admission test
Must have taken tests on IQ, personality, skills and attitudes including the
department’s tests and interview
For Nursing applicants, a height of not smaller than four (4) feet and eight (8)
inches
A.1.2.4 A full-time undergraduate student shall take the regular curricular load for a
semester as indicated in the program of study
A.1.2.5 A student assistant (SA) is only allowed to carry a maximum load of eighteen
(18) units per semester, and six (6) units during summer term.
A.1.2.6 A full-time masteral student is only allowed a maximum load of nine (9) units for
regular and summer terms.
A.2 Registration
A.2.1 Procedure
A.2.1.1.2 After passing the admission test, return to the Registrar’s office to
submit the admission credentials and obtain the official student
number.
A.2.1.4 Transferees
A.2.1.4.1 Procedure
a) Proceed to the department’s office for an Interview with the Dean for
initial evaluation. The Dean shall endorse transferee to the SAO for
tests and personal student profile or reject.
*A transferee shall be admitted only if he/she is still in the third year level and no failing grades
in 50% of the major/professional courses enrolled in the previous semesters and shall be covered by
retention policy of the department where he/she is enrolled. As a residency requirement, a transferee
must have taken the last curricular year level in MVGFCI.
b) Obtain Trial Registration Form (TRF) from the Registrar’s office. Fill-
up the TRF with the subjects to be enrolled and proceed to the Dean
for evaluation and approval.
*Note: The transferee’s original transcript of records will then be requested by MVGFC from the student’s previous
school, after the submission of credential request form usually attached to the honorable dismissal certificate
presented by the transferee upon enrolment. In general, this is a school to school process. Final student
evaluation will be made upon receipt of the original transcript of records.
a) In general, transfer credit is considered only for courses that fulfill the
program’s curricular requirements.
b) If courses requested to be credited/validated have course titles
different from the Institution’s course titles, the student is required to
present course descriptions from the institution of origin duly certified
by the Registrar or Dean which may justify similarity of courses as to
their contents.
b) The student must also undergo an exit interview, to be conducted by the College
Guidance Counselor, to objectively assess his/her stay in the school and to make
recommendations/suggestions regarding school services which they think require
improvement.
A.2.1.5.2 The cross-enrolled subject must have the same number of units and have
the same course description as offered in the Institution.
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A.2.1.5.3 At the end of the term, the student must obtain a certification of grade of the
course/s which was cross-enrolled from the school and submit this to the
MVGFC Registrar’s office for official recording.
A.2.1.5.4 Students from other schools may cross-enroll in MVGFCI upon presenting
a cross enrollment permit from their mother school and the authorized
subjects to be cross-enrolled. After the semester, the cross-enrollees shall
present a duly accomplished clearance form to the Registrar’s Office before
they can be issued a certification of grades.
A.3.1 For valid reasons, students are allowed to add, drop or change courses within one
(1) week from the official start of classes, after which, no other changes can be
made. Dropping of courses within this period will not appear in the student’s
academic records; otherwise, it will result in Unofficially Dropped (UD) remark on
the student’s grade sheet and shall require re-enrolment of the said course/s.
A.3.2 Students must fully accomplish an Adding, Changing, and Dropping Form,
whichever is applicable. Once the form is completed, with the appropriate
signatures, this must be submitted to the Registrar’s office for processing. Subjects
added, dropped or changed without approval of the Registrar will not be
recognized.
A.3.3 Finance Office shall issue updated COR to the student concerned upon payment of
the reassessed fees.
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A.4.3 Only graduating students are allowed to take an overload of not exceeding six (6)
units during the regular semester, and three (3) units during summer term.
However, if only one course is remaining on top of the six (6) units allowed to
complete the program requirement, a student will be allowed to enroll the
remaining course provided a letter of recommendation by the Adviser and
approved by the Dean will be accomplished and submitted to the Registrar.
A.4.4. A student enrolled in a ladderized four-year program who wants to graduate in the
associate program of that course, is not allowed to take the six units of overload
because he is not considered graduating in the program in which he is initially
enrolled.
A.4.5. Graduating student assistants are not allowed to have an overload, as this will
exceed the eighteen (18)-unit requirement for student assistants.
A.5 Pre-Requisites/Co-requisites
A.5.1. A student shall not enroll an advance or higher level course unless its pre-
requisite course has been satisfied.
A.5.2. A student shall enroll a subject and its co-requisite in the same semester.
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A.5.3. If a student incurred an incomplete (INC) grade in a pre-requisite subject and co-
requisite course, he/she must first COMPLETE that course prior to his enrolment
of the advance course.
A.6.1.2 The course is currently offered, however it conflicts with other courses
the student has enrolled;
A.6.2 The school agrees to open a class which is less than ten (10), provided a
student is charged an additional administrative fee in addition to the regular tuition fee.
A.6.3.2 The Dean will determine the instructor who will handle the requested
course. A schedule shall also be determined and agreed upon.
A.6.3.3 The form must be noted by the assigned instructor then endorsed by the
Registrar to the EVP for approval.
A.7.2 A student shall be dropped if he/she fails in all major/professional subjects in board
program. He/She can shift to another board program and is under probation for one
semester. A student placed under two probationary periods in the same program shall
be dropped.
A.7.3 A student is placed under probation when he/she fails in at least 9 units in the
program. A written notice shall be sent to the student and his/her parent/guardian. The
student will be allowed to enroll 15 units only the following semester. The probationary
status will be removed once the student passed all the courses enrolled in the
preceding semester. A student placed under two probationary periods in the same
program shall be dropped.
A.7.4 A student who incurred 20% unexcused absences in his/her courses shall be
dropped from the roll. If he/she is graduating, the student may request for the offering
of the courses the following semester which shall be treated as tutorials or the student
may opt to cross-enroll his/her failed subject/s. He/She shall follow procedures for
cross-enrollment.
A.8.1 Attendance
A.8.1.1 A student shall be dropped from the roll if he/she accumulated twenty
percent (20%) of the prescribed number of hours per school term.
However, there are conditions which are allowable to a certain extent.
A.8.1.1.1 A student who is on official leave because of competition, special training, and
the like that brings prestige not only to the student but to the whole institution
shall be held responsible for all assignments and for entire content of
the course missed, regardless of the reasons for his/her absence.
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A.8.1.2 Prompt and regular attendance in all classes is required of all students. They
shall refrain from cutting classes.
A.8.1.3 Student shall take full responsibility for their learning by coming to class on time
and being prepared for the lesson.
A.8.1.4 A student is considered absent from class if he/she is not present after 20 minutes
of a one-hour class or 30 minutes of a 1 hour and 30 minutes class, or 40 minutes
of a 2- 3 hour class.
A.8.2.2 New students whose ID’s are not yet available shall secure a temporary pass from
the Registrar’s Office, or shall present their COR.
A.8.2.3 Students who violate this rule shall be subjected to disciplinary measures.
A.9.1.2 An examination permit will be issued by the Finance office upon payment
of the required fees. A duly accomplished clearance form is required for
the issuance of final examination permit by the Finance Office.
A.9.1.4 Corrected periodical test papers must be returned to the students within 14
calendar days from the last day of the examination schedules except for
the final test papers which are kept in their department’s office for
research and educational purposes. Any complaints regarding the
examination must be addressed to the faculty concerned during the time
the test papers are returned/shown to students and be referred
immediately to the dean/appropriate school authority if there is any
unsettled disagreement between the faculty and the student.
accidents and sickness which would require complete bed rest or prolonged
stay in a medical clinic or hospital and with medical certificate verified by the
school physician;
death of an immediate family member with death certificate;
participation in trainings, seminars, or competitions authorized by the school
and approved by the EVP.
A.9.2.2 A different set of examination with the same coverage approved by the
concerned Dean will be given within two (2) weeks after the original
schedule of examination. For this purpose, special examination fee of (one
hundred pesos Php 100.00) per course will be charged from the student
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which he/she has to pay in full direct to the Cashier’s Office at least one
(1) week before the scheduled special examination.
A.9.2.3 Those who fail to take the scheduled special examination shall automatically
get “FAILED” grade on the term exam. This may cause the student to
obtain a “FAILED” term grade since the periodical exam is the most
comprehensive, the most objective and the most important basis for
determining student’s periodical grades.
* Please refer to approved departmental retention and comprehensive policies for other details.
A.10.1.2 The Bases for determining the Prelim, Midterm and Final Grade in the tertiary
and graduate levels shall be any combination of the following components:
A.10.1.2.1 Prelim, Midterm, Final Exam (these exams are not necessarily ALL
paper and pencil tests – for instance, in Physical Education, the
faculty may determine that the “Final Exam” shall constitute 20%
written test and 80% skills based assessment with rubrics).
A.10.1.3 Subject to the requirements of the Commission on Higher Education for the
tertiary level, the faculty shall have discretion to allocate the weights in each
of the above four components.
A.10.1.4 For the tertiary level, the percentage allocation among the Prelim, Midterm
and Final Grades to determine the SEMESTRAL Grade of the student shall
be as follows:
Semestral Grade = Prelim Grade (30 %)
+ Midterm Grade (30 %)
+ Final Grade (40 %)
Total (100%)
A.10.1.5 Since there are only two grading periods during the Summer Term, the Term
Grade computation is as follows:
Summer Term Grade = Mid-Term Grade (40%)
+ Final Grade (60%)
Total (100%)
b) The student shall comply with said requirements and pay the
corresponding fee of P200 per subject to the Cashier’s Office.
c) Upon receipt of the said form, the faculty shall accomplish it and
submit it to the Registrar’s office together with the completion
requirement which may be a term paper, a corrected test paper, a
research proposal and the like.
basis of the Registrar to change the grade. If the faculty member commits the
same mistakes three or more times, he/she will be subjected to disciplinary
actions. The Dean shall report the faculty members who had to change the grades
to the VPAA and EVP for purposes of monitoring and future reference.
A.10.3.2.1 The concerned Dean shall then review the computation of the
grades as the basis for the issuance of the final grade with the teacher
concerned.
A.10.3.2.2 If the results of this verification favor the change of grades of the
student, the concerned Dean shall request in writing the Registrar, properly
endorsed by the VPAA to effect the change of the grade of the student.
A.10.3.2.3 If the faculty member commits the same mistakes three or more
times, he/she will be subjected to disciplinary actions. The Dean shall report the
faculty members who had to change the grades to the VPAA and EVP for
purposes of monitoring and future reference.
A.11.1 The first deliberation shall be done by the Dean and the faculty members from their
respective department to determine whether the curricular requirements have been met by
the respective applicants for graduation.
A.11.2 The second deliberation shall be held by the Academic Council (EVP together with
the VPAA, Deans, Registrar, Finance Officer, and SAO Director) to validate the compliance
of the requirements of their respective degree programs as prescribed by MVGFC and
CHED. If the applicants for graduation were found compliant, their candidacy for
graduation shall be endorsed to the Board of Trustees for final approval.
A.11.3 Results of the two (2) deliberations shall be reflected in the respective minutes to
serve as the basis for the final list of the candidates for graduation.
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A.12.3 All candidates for graduation shall have their deficiency cleared (incomplete grade,
make-up duties, thesis manuscripts) and their records completed on or before the date of
FIRST (DEPARTMENTAL) DELIBERATION, which is held one (1) week after their Final
Examination. No student shall be considered candidate for graduation unless he/she complies
with all academic requirements. Included in the departmental deliberation are the following
awards.
A.12.3.1 Academic Awards During Graduation
A.12.3.1.1 College Level
Criteria for Academic Awards
a) GPA and Residency Requirement
Summa Cum Laude
- Grade Point Average : 1.00 – 1.12
- All units are earned in MVGFC
Magna Cum Laude
- Grade Point Average : 1.13- 1.32
- At least 75% of the units earned in MVGFC
Cum Laude
- Grade Point Average : 1.33-1.62
- At least 75% of the units earned in MVGFC
Special Distinction (for Student Assistants)
- Awarded to a candidate who meets the grade requirements for
academic honors.
- has a minimum of 18 units per semester
- at least 75% of the required total number of units have been earned
at MVGFC.
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b) Candidate for academic awards must have finished the program in the
prescribed period
c) Must have not dropped any subject
d) A student who incurred an “INC” grade may still be considered as
candidate for academic awards provided that the reason/cause of failure to take
examination is valid ( e.g. death of an immediate family member, sickness and
others considered valid by the academic council)
d) Literary Award
Criteria:
No record of violation of the school policies
Had demonstrated leadership and outstanding performance in
literary-related activities and programs
Member of the Editorial Staff of the school organ, and had
contributed excellent articles
At least two (2) years residence at MVGFC
No unofficially dropped or failed grade in any semester.
e) Loyalty Award
Criteria:
Completed entire secondary and tertiary education in MVGFC;
and
Of good moral character
A.12.4 Candidates for graduation and list of awardees shall be recommended by the
respective Deans to the Academic Council within three (3) days after the first
deliberation if they have satisfied all the academic requirements prescribed for
graduation.
A.12.5 A clearance for graduation has to be accomplished by the candidate at least 2 weeks
before graduation.
A.12.6 Until his/her graduation, a student is normally governed by the school policies and
guidelines which are in force at the time he/she first came to the institution.
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A.13.6 In the event that request for a change of name was made right after the student
graduated from the Institution, correction is to be made at CHED Regional Office.
A.13.6.1 Required documents to be submitted to CHED are as follows:
A.13.6.1.1 Original NSO authenticated birth certificate
A.13.6.1.2 Personal affidavit of student who requests change
A.13.6.1.3 Joint affidavit of parents or affidavit of two disinterested Persons
A.13.6.1.4 Personal request to change name, addressed to the CHED Director
A.13.6.1.5 Endorsement from MVGFC Registrar
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A.14.1.3 Original copy of the credential with clear photocopies must be presented
before a “Certified True Copy” is stamped and signed by the Registrar.
A.14.2.4 Present the claim stub and/or the official receipt when claiming the
requested documents. If for any reason the student/graduate is not available to
receive the documents, an authorization letter and ID of the requesting party and
the representative are required.
B.2.1 For every semester, there are two payment due dates scheduled for every
month, starting from the second month of the current semester up to the last month of
the current semester, meaning, there will be eight (8) due dates within a semester.
B.2.2 Payment due dates are usually scheduled a few days after the 15 th and 30th day
of every month.
B.2.3 Students shall pay their balances on or before every due date.
Student or guardian may opt to pay the school fee balance on a monthly basis,
provided, however, that the payment shall be equivalent to or greater than two semi-
monthly installments.
B.2.4 In the event a student fails to comply with the payment schedule, three percent
(3%) interest per month will be imposed by the school on the unpaid balance at the
end of every month and will be added to his account.
B.2.5 Payments will be applied as follows: first to interest due, then to oldest
account/balance and lastly, to current account.
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If a student withdraws in writing from the college and has already paid in full, he/she
can claim for a refund, subject to the following conditions regardless of whether he/she
actually attended classes or not:
B.3.1 Registration fee only shall be charged if student withdraws before the official start of
classes.
B.3.2 10% of the total amount due plus registration fee shall be charged if student
withdraws one (1) week after the start of classes.
B.3.3 20% of the total amount due plus registration fee shall be charged if student
withdraws in the second week after the start of classes.
B.3.4 A student shall pay the total amount due, if he/she withdraws after the second
week.
B.3.5 A student who is not able to finish an entire semester but fails to file Dropping
Form at the Registrar’s Office (UNOFFICIALLY DROPPED) shall pay the total amount
due.
Gallego Cabanatuan City General Hospital in cases where medical treatment and
procedures are necessary.
C.3.3 Security
For student security, NO UNIFORM, NO I.D., NO ENTRY policy shall be
implemented.
C.3.4 Food Service
The students are encouraged to patronize the school canteen products for their
safety. They must observe discipline while waiting for their turn especially during peak
hours.
C.3.5 MVGFCI-Recognized Student Organizations and Clubs
Co-curricular and extra-curricular activities complement and supplement the
curricular activities. They shall be given an appropriate role in the over-all academic
program of the school to promote the holistic development of the students.
The Student Organizations and Clubs are as follows (to be transferred on the
Appendix section):
A. Student Organizations
Criminal Justice Students’ Organization (CJSO)
Future Mentors’ Society (FMS)
Junior Philippine Information Technology Society (JPITS)
Junior Philippine Institute of Accountants (JPIA)
Nursing Students’ Organization (NSO)
Students In Free Enterprise (SIFE)
B. Student Clubs
Christian Brotherhood International (CBI)
English Club
Filipino Club
Gallego Innovative Dancers (GID dance troupe)
Gallego Theatrical Society (GTS)
MVGFCI Chorale
MVGFCI Band
b) In cases where there are no official receipts issued like sari-sari stores
or taxi/jeepney/tricycle fare, an explanation letter/certification signed
by the organization’s President and Treasurer noted by the Adviser
shall be required.
C.3.6 Athletics
Includes inter-departmental sports activities such as basketball, volleyball, table
tennis, chess, tug-of-war and others that are played throughout the School’s
Intramurals
C.3.7 Cultural Activities
Celebration of Buwan ng Wika, Cultural Shows held during Founder’s Day
Celebration and interschool competitions that tap the students’ talents and skills.
C.3.8 Transportation Service
The school provides safe transportation services for the students when needed.
Students are encouraged to patronize MVGFCI-recognized TODA for their
safety.
In this regard, faculty members are encouraged to plan ahead field trips
for “hands-on”, ocular and on the spot learning experience of students. It is
expected that these field trips must jive or be carefully correlated with the
subject matter of the course.
Before the final approval by the VPAA of the proposal for educational
tour/field trip for educational exposure, the following must be satisfied
/complied:
result of the evaluation of costs and options on the field trip and
recommendation of budget ;
submission of the signed waivers from the parents/Guardians and
countersigned by the Dean and the Director of Student Personnel
Services (SPS);
report of the advance ocular inspection made on the places to be visited;
and
other requirements as follows:
Once the request for field trip is approved by the Vice President for
Administration (VPA), the Purchasing Officer will be advised to proceed with the
negotiation.
Field trips must not be made mandatory and must be in compliance to CHED
Memo Order No. 13 s. 208. No field trip must be scheduled two (2) weeks before any
periodic examinations.
No permission shall be granted within seven (7) calendar days immediately preceding a
major examination.
a) Field trips, educational tours and other similar activities shall not be
allowed without written approval and authorization from the
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* Core Scholarship
a) Benefits:
Free Tuition Fee, Miscellaneous Fee and Free Lodging
b) Grade Requirement:
Shall maintain a weighted average not lower than 1.75
or its equivalent, with no grade lower than 2.0
With good moral character
b) Grade Requirement:
Shall maintain a weighted average not lower than
2.25
c) With good moral character.
* Barangay Scholarship
a) Benefit:
50% Tuition Fee Discount
b) Grade Requirement:
Shall maintain an average grade of 2.0 with no
grade lower than 2.25
c) Of good moral character
* PNP- Nueva Ecija Educational Benefit Program
The program shall apply to qualified dependents of
Active and Retired Officers, Enlisted Personnel and Regular
Employees of PNP within Nueva Ecija.
a) Benefit:
• 50% Tuition Free Discount
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C.3.11.2.1 Athletic Grants. These are grants that develop, promote, and
recognize the special talents and skills among students and
encourage appreciation of the importance of the physical
development of a total person. The athletic grants are available to
varsity players, renewable every semester if qualified and
recommended by the Sports and Cultural Coordinator noted by the
SAO Director and approved by the President.
a) Benefits:
b) Requirements:
a) Benefit:
b) Requirements
The grantee must be enrolled in at least 18 units for the
current semester.
Passed all subjects
No grades lower than 80 or 2.50
Must have at least one (1) semester residence.
A Cultural Scholar who will be absent without a valid reason
like serious illness or injury, accident or sudden death of an
immediate relative during any competition shall be considered
as a ground for the revocation of the scholarship grant.
A grantee shall be a role model to all students, projects good
image and shall refrain from any behavior or acts that may
embarrass or bring a bad reputation/dishonor to the school.
Must follow the guidelines and conditions stipulated in their
contracts.
D.1.1 To exert their utmost effort in the development of their potential for service,
particularly by undergoing an education suited to their abilities, so that they may
become assets to their families and to society.
D.1.2 To uphold the academic integrity of MVGFC, they shall endeavor to achieve
academic excellence, and abide by the school rules and regulations governing
their academic responsibilities.
D.1.3 To promote and maintain the peace and tranquility of the Foundation, by
observing the Code of Student Conduct and Discipline, and by exerting efforts
towards the attainment of harmonious relationships with fellow students, faculty
and other school personnel.
D.1.4 To participate actively in affairs for the promotion of the general welfare,
particularly of the social, economic and cultural development of the community
towards the attainment of just, compassionate and orderly society.
D.1.5 To exercise their rights and responsibilities with the knowledge that they are
answerable for any infringement or violation of the general welfare or the rights of
others.
D.1.6 The maintenance of the code of conduct and discipline is anchored on the willing
acceptance by the students of all policies, rules and regulations prescribed by the
Foundation as signified by their enrollment.
D.1.7 Students are morally obliged to prepare as per MVGFC standard, their lessons,
home works, term papers, and to know and settle their academic deficiencies.
D.1.8 Students are required to give due respect and courtesy to school authorities, their
teachers, instructors and professors, and be considerate of the rights and
privileges of other students.
D.1.9 Students shall at all times be clean and decent in their manner of dressing and
behavior. They are required to wear the prescribed school uniform and pin their
ID’s.
D.1.10 Students are prohibited to use the name of the Foundation/College for societies,
organizations or activities not approved by the President.
D.1.11 Students should refrain from gossiping/rumor mongering or spreading news or
information that tend to cause conflict inside the school and its premises.
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D.1.8 Students shall refrain from smoking in identified smoke-free areas, i.e., offices,
classrooms, laboratory rooms, audio-visual room, library, conference room,
canteen, and the like.
D.1.13 Students are allowed to stay in the classrooms during their vacant periods,
especially during rainy weather only for the purpose of studying. Students who
disturb any class may be required by a faculty member to leave the classroom.
D.1.14 Students are required to conduct themselves with discipline at all times. They are
not allowed to loiter around the corridors especially when classes are going on.
D.1.15 Students are expected to live up to the expectations of the school and shall
refrain from committing acts that may embarrass the Foundation or reflect shame
and dishonor upon it.
D.1.16 Students shall cooperate and contribute to the beautification and cleanliness of
the campus and help maintain the functionality of all school properties.
D.1.17 All official transactions with the Registrar’s Office or with any administrative
personnel must be in writing and signed. Oral arrangements are not considered
valid.
D.1.18 Boisterous conduct, whistling, running or any students reaction by which tends to
distract or disrupt other students or personnel from ongoing activities in class or
offices must be avoided.
D.1.19 The blackboard and chalk are to be used for instructional and official use only.
Feet should be kept off from furniture and walls, and equipment should be
handled with reasonable care, and properly stored after use.
D.1.20 It is expected that respect be shown to all visitors in the campus. The usual norm
of etiquette as well as all posted directions, should be carefully observed in
classrooms, in the library, in the canteen and other areas in dealing with
administrative and office personnel, with members of the faculty and staff,
and with the security guards.
D.1.21 The Foundation encourages student’s use of campus facilities for business
meeting and for social, cultural and recreational activities. At the same time, it
has also the corresponding right to deny the use of facilities to those who are
unable or unwilling to abide by the Foundation’s regulations.
D.1.22 Students who invite guests from outside the campus (e.g. guest lecturers,
speakers, seminar participants) are required to submit a visitors’ list to the
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The following are acts that are prejudicial to the best interest of the School and shall
be grounds for disciplinary action.
D.2.1 Acts that constitute Grave Misconduct
Damage to School property
Causing injury to the member(s) of the Academic Community
(Refer to NEUST Student Handbook)
Negligence that causes fire - No student shall set, or cause to be set, any fire to
damage school property; possess, sell, furnish or use any incendiary equipment;
and make or cause to make a false fire alarm. Any person who willfully and
maliciously sets fire to burn or cause to be burned, or who is a party to
destruction by explosion from combustible material, who aids, counsels, or
procures the burning or destruction of any school property, whether in use or
vacant, shall be subjected to disciplinary action
D.2.2 Boisterous behavior - and unnecessary noise shall be avoided in the
Foundation premises. Any behavior or activity that unduly disrupts the normal
operation of the Foundation shall be subjected to the following disciplinary
action.
D.2.3 Boycotting - “Group of students of the Foundation who impede, obstruct,
prevent or defeat the right an d obligation of a teacher or professor to teach his
subject or shall deliberately disrupted academic functions of the school shall be
subject to disciplinary action without prejudice to criminal liability of the
offender”.
D.2.4 Carrying/Use of Deadly Weapons/Explosives - The possession of any deadly
weapon and the bringing or use of explosives of any kind inside the campus is
unlawful and it is absolutely prohibited. Any student caught in possession
thereof shall be immediately suspended from the Foundation and such weapon
shall be confiscated and turned over to the proper authorities. Authority shall be
assumed by the Foundation to dismiss the student in conformity with existing
rules and regulations and law.
D.2.5 Cheating in Examination and Quizzes , Presenting Plagiarized Term
Papers, Written Projects and Thesis - Faculty members concerned should
report in writing to the Office of the Dean concerned incidents of cheating
together with the evidence and the parties concerned. Penalty is a grade of “4”
in the subject. (Failed)
D.2.6 Discourtesy or Abusive Behavior - Abusive behavior or discourtesy shall be
dealt with appropriately. Discourtesy is defined as “impoliteness, incivility,
rudeness”. Abusive behavior is defined as “behavior that is characterized by
harshly or coarsely insulting language; or the act of treating badly, injuriously; or
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its use in a wrongful or corrupt manner, directed against school official faculty,
staff, visitors, and any person in authority or their agents, and another student.
D.2.7 Disgraceful or, immoral conduct such as the following: possession,
distribution of any pornographic films, magazines and other similar literatures in
the school premises; acts of lewdness, or commission of any act of immorality;
Illicit relation indecent or indiscreet acts of intimacy done in public places,
impersonating or giving fictitious name with malicious intent.
D.2.8 Drinking Liquor/Taking of Prohibited Drugs - Any student entering the
Foundation premises under the influence of liquor or any other intoxicating
substances/prohibited drugs, or in unexplained possession thereof while in the
Foundation shall be dealt with accordingly without prejudice to his prosecution
under existing laws.
D.2.9 Forgery/Alteration/Falsification of Foundation Documents - Any student
found guilty of forgery, alteration or misuse of Foundation documents, records or
credentials and who knowingly furnishes false information to the Foundation in
connection with official documents filed by him and making, publishing or
circulating false information about the Foundation, its officials, faculty and staff
members and/or students.
D.2.10 Fraud - Making a false statement of any material fact or practicing or attempting
to practice deception or fraud for purposes as admission or registration in or
graduation from the college.
D.2.11 Littering - Littering is defined as throwing objects into other than their proper
repositories. For example: Snacks and drinks should be taken only within the
canteen or vicinity or authorized food and drinks dispensers. Empty bottles and
wrappers should be disposed of only in proper trash cans/boxes, not thrown or
left anywhere else (lawns, corridors or classrooms). Indiscriminate throwing of
ANY MATERIAL including cigarette butts, waste papers and the like NOT IN
THEIR PROPER REPOSITORY is punishable.
D.2.12 Misuse of ID Cards – student are required to have School ID, and to present it
when so required by School guard while in campus. Any student who does not
wear his ID or who uses the ID of another and/or lends his ID to somebody shall
be subject to disciplinary action.
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D.2.13 Threats, Coercion, Inflicting Pain or Injury - Any student who threatens,
coerces or intimidates another student to do other unlawful acts, or who inflicts
upon him bodily pain or injury shall be subject to disciplinary actions, provided
that the party who acted in self-defense shall be exempted from the penalty or
may be subject to another penalty in accordance with existing laws.
D.2.14 Vandalism - Vandalism is defined as “the deliberate, mischievous or malicious
destruction or damage of property”. Vandalism includes, but is not limited to
destruction of school property like books, equipment, magazine, periodical, or
official poster, notices or announcements, graffiti or writing on the walls, doors,
floors, windows, and on pieces of furniture; breakage of glass windows, doors,
cabinets, mechanical, electrical or electronic devices and laboratory equipment
and facilities and other similar offenses.
D.2.15 Physical Representation - Long hair and earrings are strictly prohibited for
male students; female students are strictly prohibited from wearing provocative
clothes A student who had been meted out a punishment of suspension shall be
ineligible to receive Honors, i.e. Academic Honors or other Student Awards. In
case of a student assistant, if punished more than once, he/she shall be
immediately terminated as such. The President of the Foundation may by motu
propio cause the immediate investigation of all violators of school rules and
regulations and shall furnish copies of the final decisions of each case to the
student and his parent/guardian. Violation of the Revised Penal Code and other
applicable laws shall be immediately referred to the appropriate law
enforcement agencies.
Notwithstanding the above specific penalties, the Discipline Committee/Judicial council may
impose other disciplinary actions based upon its sound discretion and the circumstances of
the case at hand.
which when committed and when compounded by other circumstances or
consequences will result in disciplinary action ranging from warning and admonition, written
apology, reprimand, suspension or dismissal.
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D.3.4.5 In cases which possibly require sanctions greater than suspension, the
committee shall endorse the case to the academic council. The
discipline committee shall submit a case report (which will include the
letter of complaint, letter to the student informing him of his offense,
minutes of the hearing/s, to the academic council within 10 working
days.
D.3.4.6 The council shall deliberate on the case as soon as the discipline
committee submits the case report.
D.3.4.7 A report will be written within 3 working days after the decision is
reached (either by the discipline committee or by the council) A copy will
be given to the student and his parents/guardian, and a copy will be filed
in the folders of the Discipline Committee.
D.3.4.8. Any decision made by the discipline committee or the academic council
is final and executory.
D.5.1.2 A written complaint shall be given and received by the respondent. The
Complaint shall state clearly the name of the complaint, the date of the complaint, the
specific offense/s or grievance, and the allegations supporting the specific offense or
grievance. This includes complaints that are anonymous but the complaint shall be
admissible only if it contains verifiable facts.
D.5.1.3 The officer where the complaint is filed shall be automatically member of the
Grievance Committee. This body is authorized to receive the complaint and to conduct an
impartial investigation of the allegations. Such a body shall include either the Vice President
for Administration or the Vice President for Academic Affairs. If the serious violation relates to
the basic education, the Principal shall be part of the fact-finding body and one of the Vice
Presidents.
D.5.1.4 Upon the receipt of complaint, the Grievance Committee shall conduct an
investigation on the allegation and if there is a probable cause shall write a letter to the
respondent informing him/her of the complaint and requiring him/her to respond in writing
within seventy-two (72) hours.
D.5.1.5 Upon conclusion of the investigation, the Committee shall conduct hearing/s in
compliance with procedural due process requirements. Such requirements include giving
adequate notice of the hearings; giving the accused the right to counsel; giving the accused
the opportunity to confront the witnesses and present evidence on his or her behalf; and
giving the accused the right to appeal the decision.
D.5.1.6 The Decision of this body is appealable to the Office of the President through
the EVP.
D.5.2 For minor violations of Policy, the following procedures shall apply:
D.5.2.1 The complainant shall report the incident to his or her Department Head. If the
complaint relates to the Department Head or between or among department
P a g e | 66
heads, the complainant shall report the incident either to the Vice President for
Administration, Vice President for Academic Affairs or the President.
D.5.2.2. An impartial and appropriate fact-finding body shall be created by the office
authorized to receive the complaint to investigate the allegation. All such
alleged violations or grievances shall be reported to the Vice President for
Academic Affairs or the Vice President for Administration depending if the
violation, offense or grievance relates to an academic or administrative matter.
The VPA or VPAA shall monitor the progress of the proceedings.
D.5.2.3. The fact-finding body shall render a decision. Such decision shall be reported
to the Human Resources Officer (HR Officer), the Academic Department Head,
and either to the VPA or the VPAA depending whether the matter is academic
or administrative related.
D.5.2.4 While some offenses and grievances may appropriately be the subject of an
amicable settlement, certain offenses and grievances must be sanctioned if the
accused is found to be guilty. Such offenses include, but are not limited to,
physical abuse; sexual harassment or assault; theft; fraud; or misappropriation
of funds.
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Section VI
AMENDMENT/ REPEAL
This student Manual replaces, amends or repeals the existing “Student Handbook
Series of 2013”
Section VII
EFECTIVITY
This Student Manual is effective fifteen days (15) upon its approval.
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APPENDIX A
Summary of Sanctions for Misconduct
*NOTE: The proposed Sanctions below are not final and actual sanctions may vary
depending on the types of offense, frequencies and other factors determined by the
Discipline Committee.
Suspension Dismissal
Forgery/ Alteration/ or dismissal
Falsification of Foundation
Documents (Major Offense)
Fraud (Major Offense) Suspension Dismissal
or dismissal
Littering (Minor Offense) Written Community Suspension Dismissal
warning Service
Dismissal
Misuse of ID Cards (Minor Written Community Suspension
Offense) warning Service
Threats, Coercion, Inflicting Suspension
Pain or Injury (Major Offense) or Dismissal
Suspensio Dismissal
Community n
Vandalism Service
Dismissal
Physical representation Written Community Suspension
(Minor Offense) warning Service
APPENDIX B
Summary of Sanctions for Neglect of Duty as Officer of an Organization
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*NOTE: The proposed Sanctions below are not final and actual sanctions may vary
depending on the types of offense, frequencies and other factors determined by the
Discipline Committee.
The MVGFC hymn shall be sung with great honor and pride.
MVGFC HYMN
Stanza 1
The Manuel V. Gallego Foundation Colleges beloved
Her vision and mission is for the progress of our nation
The dream to have peace, justice, freedom
Trustworthy leaders and effective education
Imbued with the values of integrity
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Stanza 2
The torch that lights the learning bright
On the pillars that stand firm, tall and proud
With laurels of wisdom on each side
Open our hearts to help mankind
The MVGFC leads the road for the future live with hope
Students that pass our Alma Mater portals
Prepared to face the world outside
Repeat Stanza 1