EASE OF DOING BUSINESS

PROCEDURE FOR BUILDING PERMISSION

 Procedure:

 Register Applicant/Architect logs into the system and fill in the application
form (Appendix F-1) and submits the form

 E-KYC of Owner is then done by sending the OTP number on registered

mobile number.

 Application is generated which needs to be printed and signed and scanned

as pdf for further uploading in the system

 Applicant/Architect then fills in details of the proposal, upload the

necessary documents/credentials needed for the proposal and submits the
proposal.

 Applicant then pays the scrutiny fees/processing fees required for scrutiny.

 This proposal now goes in for two levels of scrutiny. First Level scrutiny
will be done by Assistant Town Planner/Municipal Engineer and second will
be done by the Chief Officer.

 The ATP/Municipal Engineer verifies the documents uploaded by the

applicant.

 Once the documents/drawings are verified, site visit is done for the
proposal. Engineer/ATP himself go for site visit inspection and fill in the
questionnaire drafted for site visit of Building Permission.

 Consolidated Scrutiny is also performed based on the comparison of

drawings uploaded, the proposal details and the DC rules.

 On successful inspection, the application is verified with remarks and then

is forwarded to the Chief Officer (CO) for further round of inspection.

 CO will re-verify all the documents and the Scrutiny inspection report of
the proposal.

 CO will check for any concession/relaxation requested and check whether

to allow for any concession/relaxation on the proposal.

 Once the proposal is approved, the applicant needs to pay the other
approval charges (Development charges, labour cess etc.)

 On post approval payment, the CO will check and digitally sign the Building
Permission certificate.

 Applicant can print the digitally signed Building Permission Certificate

online through the portal.
Manual EASE OF DOING BUSSINESS

 This procedure right from application to approval of building permission

should take 30 working days as per the government regulations.

 Document Checklist

Document List Mandatory /

Optional

XML File Mandatory

TP File Mandatory

Original Sale Deed /Lease Deed/Power of attorney/enabling

Mandatory
ownership document

V.F. No 7/12 extract or CTS Card show of area holding Mandatory

Tax Receipt / Assessment copy of current year Mandatory

Certified copy of approved Sub Division

Mandatory
/Amalgamation/layout of land from concerned authority

Certified Copy of Measurement Plan of Plot /Layout plan Optional

Statement of area of holding Optional

Affidavit From Owner Regard To Area on plan Optional

Affidavit From Architect/Engineer/Supervisor/Structural

Optional
Designer

NA Order Optional

Third party interest created by way of agreement of sale or

Optional
mortgage etc.

Is land leased by Government or local authorities? If YES,

Optional
Attached NOC of Government or local authority

Proposed Plan Mandatory

 Checklist for Site Visit

 After receiving the application Online, the file will be transmitted to

Assistant Town Planner or Municipal Engineer, who is assigned randomly
by computer from the pool of inspectors for Site Inspection.

 The inspector will “plan a site visit” schedule.

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Manual EASE OF DOING BUSSINESS

 The date and time will be intimated to the applicant through SMS. On the
scheduled date and time, the Site Inspector shall conduct the inspection
as per the checklist enclosed and upload the Inspection Report within 24
hours.

 The inspector will check the lat-long co-ordinates mentioned in the

application and verify the same on-ground.

 The inspector shall take photographs of the site and surroundings and the
report has to be uploaded into BPMS within 24 hours.

 The applicant can view the site visit report at any time by clicking the “site
visit report” button available in his/her console. Even the citizens can also
view this from the Dashboard of BPMS Website.

 The Inspection has to be completed within 3 working days from the date
of receipt of application. The Inspector will use the prescribed checklist.

 Model Site Inspection checklist is given below for the reference of the
applicant.

 Site Visit Checklist for Building Permission

Sr.
Scrutiny Questions Answer Options Remarks
No.

BUILDING PERMISSION

Is the location as per approved layout of

1 Yes No
Town and Country Planning Department
Verification of the boundaries as per plan & Remarks if
2 Tally Not Tally
as on ground position Not Tallied
Public Private
3 Ownership of Approach Road
Road Road

4 Nature of Approach Road:

a) Kaccha Yes No

b) Water Bound Macadam (WBM) Yes No

c) Bituminous (BT) Yes No

d) Cement Concrete (CC) Yes No

5 Are there any Services over approach road

a) Drains Yes No

b) Storm Water drains Yes No

c) Telephone wires Yes No

HT Lines LT Lines
d) Electricity
(33 KV) (11 KV)

6 Nature of Proposed Site:

a) Site Topology: Slope of the site? 1.5 more

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Manual EASE OF DOING BUSSINESS

Sr.
Scrutiny Questions Answer Options Remarks
No.

b) Plain Land Yes No

c) Undulated Yes No

d) Rocky Terrain Yes No

Are there any old structures existing on

7
site:

a) No Structures Yes No

Remarks if
b) Temporary Structure Yes No
Yes
Remarks if
c) Permanent Structure Yes No
Yes
Is site within the vicinity of structure
8 identified by the archaeological Yes No
department?
9 Nature of Water Body:

a) Nala Yes No

b) Canal Yes No

c) Lakes Yes No

d) Streams Yes No

Does proposed site falls under Restricted

Remarks if
10 Zone like Defence Area/ Air Funnel Zone/ Yes No
Yes
CRZ Area/ Blue line/ Red Flood Line etc.

11 Are there any trees on the site? Yes No

Remarks if
12 Are the trees going to be demolished? Yes No
Yes

13 Is the site covered by:

a) Temple Yes No

b) Religious Structures Yes No

c) Open Well Yes No

d) Graveyard Yes No

e) Heritage Structure Yes No

Is site filled with offensive material like Remarks if

14 Yes No
carcasses excreta? Yes
Remarks if
15 Is there proper sanitation on the site? Yes No
No

 Timeline (SLA for Approval of Building Permission): 30 Days

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 Workflow

Building Permission
Architect \ Applicant

Print Building
Submits supporting Permission Certificate
Application (Appendix Is Payment
Documents as per All Mandatory Application Online Payment / (Appendix D1)
A1) and Building Plan Yes Before scrutiny Yes
defined checklist, Docs attached Registered. RTGS
Creation through ?
declaration for relaxation
TPClient application
& required NOCs

No
Yes/No
Assistant Town Planner

Generation of report
, Enter site visit reports & Submit proposal to
Document Is Verification Schedule Site Visit based on TPClient ,
Yes receive NOCs from Application data and
CO with Approval /
Verification Successful? Date
Department Rejection
site visit report

Verification of
Re-Assign for Calculation of Send Payment
necessary No Development & Notification for
Yes Premium Payment of
compliance
Charges. Charges
Chief Officer Municipal

Verify the Accept the

Proposal & Proposal
Remarks of ATP
Council

No No
No
CO Approve Plan &
Digitally sign Building
Is FSI/Front Permission Certificate
Is Relaxation Rejection with
Required?
Margin/Parking Yes Reason
Violaince?

Yes