Guide To Citation and Referencing in The Harvard Style: Page 1 of 15
Guide To Citation and Referencing in The Harvard Style: Page 1 of 15
Guide To Citation and Referencing in The Harvard Style: Page 1 of 15
Harvard Style
Table of Contents
1. Introduction ............................................................................................................................. 3
2. The Harvard system (Author Date Method) ............................................................................ 3
Authors/Originators ................................................................................................................. 3
Dates......................................................................................................................................... 3
Person- to-person communication (letters, emails, interviews, lectures, etc.) ........................ 4
2.1. Citing in the text .................................................................................................................... 4
Where to place the citation ...................................................................................................... 4
Quotations ................................................................................................................................ 4
Pagination ................................................................................................................................ 4
Figures (e.g. diagrams, graphs, tables, illustrations, photographs, etc.)................................. 4
Text or script from videos, films or broadcasts ........................................................................ 5
Online sources .......................................................................................................................... 5
2.1.1. Examples of Citing in the Text............................................................................................ 5
2.2. References at the end of your work ..................................................................................... 8
2.2.1. Referencing print materials ............................................................................................... 8
Print book ................................................................................................................................. 8
Print encyclopedia or dictionary entry (without an editor) ...................................................... 9
Article in a print journal ............................................................................................................ 9
Article in a print newspaper or magazine ................................................................................ 9
Print report ............................................................................................................................... 9
Legislation – UK Statutes (Acts of Parliament)......................................................................... 9
Print map ................................................................................................................................ 10
Print conference paper ........................................................................................................... 10
Print thesis .............................................................................................................................. 10
Print patent ............................................................................................................................ 10
Print translation...................................................................................................................... 10
2.2.2. Referencing Online Materials .......................................................................................... 10
E-book .................................................................................................................................... 11
E-book downloaded to an e-reader ....................................................................................... 11
Article in an online journal ..................................................................................................... 11
Article in an online journal described as ‘In Press’ ................................................................. 11
Article in an open access repository ....................................................................................... 11
Article in an online newspaper or magazine .......................................................................... 11
Webpage ................................................................................................................................ 12
Online report .......................................................................................................................... 12
Conference paper from the Internet....................................................................................... 12
Digital map ............................................................................................................................. 12
Photographs / images accessed online .................................................................................. 13
Page 1 of 15
Social media (including Blogs, Wikis, Twitter, Facebook and Online discussion forum) ........ 13
Mobile app.............................................................................................................................. 13
iTunes U or other downloads ................................................................................................. 13
Computer program ................................................................................................................. 14
2.2.3. Referencing moving images and sound ........................................................................... 14
Film ......................................................................................................................................... 14
Television ................................................................................................................................ 14
Radio ....................................................................................................................................... 14
Moving images accessed online e.g. YouTube ....................................................................... 15
3. Plagiarism and copyright ........................................................................................................ 15
Plagiarism ............................................................................................................................... 15
Copyright ................................................................................................................................ 15
Citing this document............................................................................................................... 15
Page 2 of 15
1. Introduction
Authors/Originators
Use the name(s) of the person or organisation shown most prominently in the source as being
responsible for the published content.
If no author is given and there is clearly no identifiable person or organisation, use ‘Anon.’, except
for webpages, newspapers, film, dictionaries or encyclopedias. See section 2.1.1. point vii for
guidance on how to cite these examples. For all examples use the same author notation in the list
of references at the end.
Dates
If an exact year or date is not known, an approximate date preceded by ‘ca.’ may be supplied e.g.
(ca.1750). If no such approximation is possible, use (no date). For webpages, it may be preferable
to cite the year in which the page was accessed, e.g. (ca. 2009), rather than use (no date).
Page 3 of 15
Where a book, chapter or article has been re- published as part of a different work e.g. an
anthology, cite and reference the original date of publication, if given.
Quotations
If the quote is less than a line it may be included in the body of the text in double quotation marks.
Longer quotations should be indented, single--spaced and appear in double quotation marks.
Pagination
In citations to particular parts of a document, the location of that part (e.g. page number) may be
given after the year within the brackets.
When citing quotations from particular parts of a document, the location of that part (e.g. page
number) should always be given after the year within the brackets.
For e-readers, where pagination is absent, include chapter instead. For webpages and online
newspapers, this detail is not required.
Page 4 of 15
If the item has been copied and amended by you, e.g. another axis added to a graph, then use
amended from.
• e.g. Figure 1. Johannes Vermeer’s The Girl with the Pearl Earring (amended from Chevalier and
Hale 2011, p.55).
If the item is your own original work, then use personal collection.
• e.g. Figure 1. Coventry Cathedral (personal collection).
When referring to diagrams, graphs, tables, illustrations, photographs, etc. in the text, you should
use Figure number (and Source if relevant).
• e.g. In Figure 2. Mitchell (2015) demonstrates...
You should include a full reference to sources in the list at the end of your work. Your own original
work should not appear in the list of references at the end, as it has not been published.
Online sources
When citing a webpage on an organisation or company website, use the organisation or company
as the author. Do not insert the URL (web address) in the body of your text.
• e.g. Price Waterhouse suggest “A quotation from the relevant webpage would be inserted
here.” (Price Waterhouse 2011).
iii) When an author has published more than one cited document in the same year:
Page 5 of 15
These are distinguished by adding lower case letters (a, b, c, etc.) after the year and within the
brackets:
• e.g. Fordham (2011a) discussed the subject...
Note: If you are adding citations from the same author and year, the letters after the date will
determine the order in your list of references e.g. ‘Fordham (2011a)’ would be listed before
‘Fordham (2011b)’.
Page 6 of 15
viii) If you refer to a source directly quoted in another source you cite both in the text:
• e.g. In a popular study Whear (2014 cited by Stamper 2016) argued that education must be
participative and collaborative...
• e.g. As Whear (2014 cited by Stamper 2016, p.90) said, "education must be participative,
collaborative and non- judgmental" and so we...
You should list only the work you have read, i.e. Springer, in list of references at the end.
ix) If you refer to a contributor in a source you cite just the contributor, not the editor:
• e.g. Crinklaw showed this to be key to her own social networking success (Crinklaw 2011).
See section 2.2.1. for an explanation of how to format contributions (e.g. chapter in an edited
book) in your list of references.
x) If you refer to a person who has not produced or contributed to a work, but who is quoted in
someone else’s work - it is recommended that you mention the person’s name and you must
cite the source author:
• e.g. Michael Heseltine emphasized the part the media plays in influencing political opinion in
an interview with Eaton (2016).
• e.g. “It rings well with some of our xenophobic newspapers”, Michael Heseltine said in a recent
article (Eaton 2016, p4).
You should list the work that has been published, i.e. Eaton (in the New Statesman) in your list of
references.
Page 7 of 15
2.2. References at the end of your work
At the end of a piece of work list references to documents cited in the text. This list may be called
a Bibliography or References. Exceptionally you may be asked to list references not cited in the
text but which make an important contribution to your work. These are usually listed under the
heading of Further Reading.
In the Harvard System, all references are listed in alphabetical order by author name in a single
list. The only exception is when you are citing legal materials, e.g. legislation and cases; these
items should appear in separate lists after the main list of references.
If you have cited more than one item by a specific author they should be listed chronologically
(earliest date first), and by letter (1993a, 1993b) if more than one item has been published in the
same year. You will usually find bibliographical reference information on the title page of the
publication.
For place of publication, give the town or city. If more than one town/city is listed give the first
one or the location of the publisher’s head office. If the town/city is not well known, you may in
addition add a county, region or state. Note that in the United States of America states are
denoted by a two letter code, for example Hillsdale, NJ.
For the publisher’s name, omit superfluous terms such as Publishers, Co, or Inc. Always retain
the words Books or Press.
Page 8 of 15
• Cudney, E.A., 2015. Development of Strategic Quality Metrics for Organisations. In: Sampaio,
P. and Saraviva, P., eds. 2016. Quality in the 21st Century: Perspectives from ASQ Feigenbaum
Medal Winners. 2nd edition. Switzerland: Springer, 57- 68.
Print report
Author, Year of publication. Title of report. Place of publication: Publisher. Report Number (if
given).
• e.g. Bortolotto, G. A., 2016. Humpback whale feeding in Santa Catarina coastal waters. Brazil:
Bio Med Central. Report s41200
Page 9 of 15
Print map
Originator’s Surname, first name or initials, (may be cartographer, surveyor, compiler, editor,
copier, maker, engraver, etc.) year of publication. Title, Scale. (should be given normally as a ratio)
Place of publication: Publisher.
• e.g. Stivichall, P., 1906. Warwickshire, 1:10560. London: Ordnance Survey.
Print thesis
Author’s Surname, INITIALS., Year of publication. Title of thesis. Designation (and type).
Name of institution to which submitted.
• e.g. Steele, J., 2016. Molecular recognition in plant immunity. Thesis (PhD). University of East
Anglia.
Print patent
Originator, (name of applicant/s), Year of publication. Title of patent. Series designation which
may include full date.
• e.g. Cummins Ltd., 2016. Variable geometry turbine and assembly thereof. UK patent
2482796B. 06 July 2016.
Print translation
Author's Surname, INITIALS., Year. Title. Translated by Translator. Place of publication: Publisher
(Originally published in given year).
• e.g. de Saint Exupery, A., 1995. The Little Prince. Translated by Alan Wakeman. London:
Pavilion (Originally published in 1943).
Page 10 of 15
E-book
Author's/Editor's Surname, INITIALS., Year. Title [online]. Edition (if not the first edition). Place of
publication: Publisher (if given).
• e.g. Clarke, K. and Lane, L., 2014. The study skills guide [online]. 2nd edition. London:
Macmillan.
Page 11 of 15
https://www.theguardian.com/commentisfree/2016/aug/03/climate- crisis- media- relegates-
greatest-challenge- hurtle- us- collapse- planet [Accessed 4 August 2016].
Webpage
Author's /Editor's Surname, INITIALS., Year. Title of webpage [online]. Place of publication:
Publisher (if given - check the website e.g. ‘About us’ or ‘Contact us’ pages). Available from: URL
[Accessed Date].
• e.g. Chartered Trading Standards Institute. Regulatory Consultancy Services [online]. London:
Chartered Trading Standards Institute. Available from:
http://www.tradingstandards.uk/advice/RegulatoryConsultancy.cfm [Accessed 4 August 2016].
Online report
Author, Year of publication. Title of report [online]. Place of publication: Publisher. Report Number
(where relevant).
• e.g. Osguthorpe, D., 2016. Consumers, Saving and Investing - UK [online]. London: Mintel
Group.
Digital map
Originator’s Surname, first name or initials, (may be cartographer, surveyor, mapping agency,
editor, copier, maker, engraver, etc.), year of publication. Title (if not supplied, provide an
appropriate title), Scale (should normally be given as a ratio), [map]. Place of publication:
Publisher. Available from: ‘core’ URL [Accessed Date].
• e.g. Ordnance Survey, 2016. Coventry, 1:50000, [map]. Southampton: Ordnance Survey.
Available from: https://www.ordnancesurvey.co.uk/osmaps/52.4367119010,-
1.5288259738,14 [Accessed 16 January 2016].
Page 12 of 15
Photographs / images accessed online
Photographer/Artist’s Surname, INITIALS., Year of publication. Title of image [type of image]. Place
of publication: Publisher (of online image) if given. Available from: URL [Accessed Date].
• e.g. Orland, R., 2002. Newcathedral.jpg [photograph]. Coventry: historiccoventry.co.uk.
Available from: http://www.historiccoventry.co.uk/cathedrals/newcathedral.jpg [Accessed 7
August 2016].
Social media (including Blogs, Wikis, Twitter, Facebook and Online discussion forum)
Social media entries may only be kept on servers for a short time and may not be recoverable. You
should retain a copy and consider including as an appendix.
Author's Surname, INITIALS., Year. Title of entry. Title of website [online]. Day Month Year.
Available from: URL [Accessed Date].
• e.g. Hassan, T., 2015. lays down the law with new course offering.
www.notgoingtouni.co.uk [online]. 17 November 2015. Available from:
http://www.notgoingtouni.co.uk/blog/lays-down-the-law-with-new-course- offering-2990
[Accessed 8 August 2016].
• e.g. Hughes, S., 2016. IDP Database of Research on International Education. JISCMail
Ambitions Archives [online]. 05 May 2016. Available from: https://www.jiscmail.ac.uk/cgi-
bin/webadmin?A2=ind1605&L=AMBITIONS&F=&S=&P=50 [Accessed 7 August 2016].
Mobile app
Use originator/author if ascertainable otherwise use the title. Originator. Year (Use access year if
release date is not available). Title of app [mobile app]. Version number. Available from: app store
name [Accessed Date].
• e.g. Lavatech, 2013. InCase [mobile app]. Version 1.6.4. Available from: Google Play [Accessed
07 August 2016].
Page 13 of 15
Computer program
Company name, (Or if given: Author’s Surname, INITIALS.,) Date (if given). Title of program.
Version [type]. Place of Publication: Publisher.
• e.g. Thomson Reuters, 2016. EndNote X7.5. [computer program]. Stamford, Conn.: Thomson
Reuters.
Film
Title, Year. (For films the preferred date is the year of release in the country of production.) [type,
format]. Production credit (e.g. Director or Producer). Production place: Production company.
• e.g. London has Fallen, 2016. [film, DVD]. Directed by Babak Najafi. Santa Monica, CA:
Lionsgate.
• e.g. Romeo and Juliet, 1968. [film, VHS]. Directed by Franco Zefferelli. USA: Paramount.
Television
Title, Series, Episode number or title, Year. [type, format]. Production credit (e.g. Director or
Producer). Production place: Production company. Channel. Date, Time of transmission.
• e.g. The Sky at Night, Mariner to Mars, 1969. [television programme]. Producer Patricia
Owtram. BBC2. 4 August 1969, 00:15.
• e.g. Evening News, 2001. [television programme]. BBC1. 27 January 2015. 18:00.
• e.g. Winter is coming, Game of Thrones, Series 1, Episode 1, 17 April 2011. [television
programme]. Directed by Tim van Patten. USA: HBO.
Contributions: individual items within a programme should be cited as contributors.
• e.g. Thatcher, M., 1983. Interview. In: Six o’clock News [television programme]. BBC1. 29
February 1983. 18:06.
Radio
Title, Programme details e.g. series, episode. Year. [type, format]. Radio channel. Date of radio
programme. Time of radio programme.
• e.g. I’m sorry I haven’t a clue, Series 65, Episode 6, 2016. [radio programme]. BBC Radio 4. 1
August 2016. 18:30.
Page 14 of 15
Moving images accessed online e.g. YouTube
Use originator/author if given otherwise use title.
Originator, Year. Title [type, format]. Place of publication or production (if given): Publisher or
Producer (if given). Available from: URL [Accessed Date].
• e.g. The Late Late Show with James Corden, 2015. Stevie Wonder Carpool Karaoke [video,
online]. Available from: https://www.youtube.com/watch?v=qqrvm2XDvpQ [Accessed 8
August 2016].
Page 15 of 15