FAQ’S

FAQ’S

GCUF Degree Program

CONCORDIA COLLEGE
 FAQ’s GCU Degree Program

1. ADMISSION CRITERIA
1.1 Minimum Academic Requirement: A candidate seeking admission to
the degree of B.Sc. (Hons)./ BS (4 years) / Bachelor of Fine Arts (BFA)/
Bachelor of Fashion Design (BFD)/ Bachelor of Textile Design (BTD)/
Bachelor of Graphic Design (BGD) / Bachelor of Business Administration
(BBA)/ Bachelor of Commerce (B.Com) / LLB ( 5 years program) must
have passed FA / F.Sc./ ICS / A level or equivalent (to be determined by
the Equivalence Committee) from a recognized institution with at least
45% marks or 2nd division on the basis of the respective category of
admission, excluding 20 marks of Hafiz-e-Quran. For the subjects of
Engineering and Pharmacy etc., the minimum admission requirement is 1st
division.
1.2 Domicile: The candidate should submit the domicile of Punjab
Province. The candidate with domicile other than the Punjab province has
to produce a nomination letter from his/her respective provincial
government against reserved seats if any. Foreign students and overseas
can also apply through the relevant Federal Ministry.
1.3 Medical Certificate: The candidate must produce at the time of the first
enrollment, a certificate from the University Resident Medical Officer to the
effect that the student is free from any communicable (contagious) disease
or mental or physical disability which is likely to stand in the way of his/her
pursuing the chosen field of study.
1.4 Age/Gender: There shall be no gender discrimination for admission to
all the Bachelor degree programs. The maximum age limit is 22 years,
which may be relaxed up to 2 years by the competent authority in hardship
cases.

2. MEDIUM OF INSTRUCTION
2.1 The medium of instruction and examination shall be English (except
faculty of Islamic and Oriental Learning, which will be Urdu or their relevant
subject languages).

3. DURATION OF THE COURSE

3.1 The duration for the B.Sc. (Hons) / BS/BBA shall not be less than 8 and
more than 12 semesters. In case of Pharm-D and LLB (5 years program)
the minimum duration shall not be less than 10 and more than 14
semesters.
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4. DURATION OF THE SEMESTER

4.1 There shall be 2 semesters (Fall and Spring) of 18 weeks each in a
academic year. The commencement of semesters shall be regulated by the
Academic Council.
(Explanation: Out of 18 weeks, 16 weeks shall be actual teaching time,
the rest may be utilized for enrollment, conduct of examinations and
declaration of results, etc.).

5. SCHEME OF STUDY
5.1 The subjects of study for the various degree program are given in the
Prospectus which may be amended from time to time.

6. CREDIT HOURS REQUIREMENT FOR VARIOUS DEGREES

6.1 The minimum credit hour requirement for instituting various degree
programs shall be as following;
BS (4 years) / Bachelor of Fine Arts (BFA)/ Bachelor 124 credit hours
of Fashion Design (BFD)/ Bachelor of Textile Design
(BTD)/ Bachelor of Graphic Design (BGD) / Bachelor
of Business Administration (BBA)/ Bachelor of
Commerce (B.Com)

LLB (5 years) 184 credit hours

Pharm-D 192 credit hours

7. ROUTING OF ACADEMIC MATTERS

7.1 All the academic matters shall be routed through proper channel i.e.
through the Chairman/Incharge of the Department/Director and
Principal/Dean/Coordinator of the faculty concerned.

8. TIME FOR ADMISSION

8.1 Admissions shall be conducted in the Fall semester and only once in a
calendar year. If a candidate fails to complete enrollment, his/her admission
shall be cancelled. In special situation the worthy vice chancellor may allow
admission to any program in spring semester.
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9. AUTHORITY OF ADMISSION
9.1 The admission to a Bachelor degree programs shall be made by
Directorate of Under graduate studies on the basis of merit list prepared by
the said directorate

a. Lists of selected candidates shall be displayed by the office of

the Director Under Graduate Studies (DUS) and if needed
subsequent lists shall be displayed till the last seat is filled up.
(Explanation: The last list would be displayed keeping in view that 75
percent attendance in lectures would not suffer).
b. The competent authority may refuse admission to a candidate without
assigning any reason.

10. ENROLLMENT REQUIREMENT

10.1 A candidate admitted to the course shall for so long as the student has
not completed all the requirements for the degree, enroll for each semester
subject to the maximum admissible limit of semesters.

11. DISCONTINUATION/FREEZE OF STUDY/SEMESTER

11.1 A student may discontinue enrolled semester before appearing in the
final examination with the permission of the Vice Chancellor obtained
through the Director,(DUS) on the recommendations of the
Dean/Coordinator of respective faculty and Director/Principal/
Chairman/incharge, on account of sickness duly certified by the University
Medical Officer or due to circumstances beyond his/her control subject to
fulfillment of condition that the student has passed the final examination of
previous semester with minimum prescribed GPA/CGPA required for the
said degree program.
11.2 The facility of discontinuation can be availed only once during whole
degree program and it could be for two semesters only (one academic
year).
11.3 A student so permitted to discontinue is required to resume his/her
studies after the two semesters(one freezed semester and other gap with
zero credit hour semester) on the recommendation of Director/ Principal/
Chairman concerned and the Dean/Coordinator and notified by Directorate
of Undergraduate Studies .
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11.4 During the semester freeze, bonafide status of the student shall
remain suspended. The student will not be entitled to avail any privilege as
that of a regular student. Student has to submit the complete fee dues for
the freeze semester and Rs,.5000 for the gap semester also along with
Under Graduate Course Registration (UG-1) form to maintain his/her
studentship.
11.5 A candidate shall not ordinarily be allowed to discontinue his/her
studies during 1st semester.

12. ENROLLMENT
12.1 An application for enrollment on the prescribed Course Registration
Form (UG-1) accompanied by proof of fee paid (bank receipt) shall be
presented to the office of the Director Undergraduate Studies on the
day(s) notified for enrollment.
12.2 The office of the Dean/Coordinator under special circumstances and
on payment of late fee of Rs. 500/- may permit a student to enroll within 5
working days after the commencement of the classes.
12.3 The Vice Chancellor may allow a student to enroll till the last day of
the 4th week after the commencement of classes, with double late fee of
Rs. 1000/-
12.4 Enrollment in absentia is not allowed. Student is required to be
present in person with a proof of identification (University Identity Card or
Computerized National Identity Card etc.) for enrollment.
12.5 Enrollment will only be considered complete when Course
Registration Form (UG-1) is submitted to the office of the Director
Undergraduate Studies (DUS) and it is mandatory for the completion of
the enrollment process.
12.6 A candidate admitted to a degree program shall, far so long as the
student has not submitted thesis / Research report / Research
paper/internship report (whichever is applicable), have to enroll for each
semester.
12.7 The maximum duration for completion of various degree programs
shall be as under
Normal Stipulated Period for the program Maximum Duration
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8 Semesters (4- Years) 12 Semesters (6- Years)

10 Semesters (5- Years) 14 Semesters (7- Years)

The students who will enroll in the first additional semester beyond the
normal tenure of the program will have to pay an additional tuition fee of
50% and for rest of the additional semesters will have to pay 100%,
additional tuition fee over and above the regular fee.

13. RE-ADMISSION
13.1 If a student fails to enroll in any semester(s) without permission of the
competent authority, the student shall cease to be on the rolls of the
University and in case the student desires re-admission, the student shall
have to apply for the same in the next coming admissions.
13.2 The office of the Director, DUS on the recommendation of
Dean/Coordinator may re-admit such a candidate subject to the payment of
Rs. 2,000/- as re-admission fee and Rs. 5,000/- as per semester gap fee, if
applicable.
13.3 The Dean/Coordinator may refuse the re-admission if the reasons
presented are not convincing.
Note: The period of gap semester will not be counted towards residential
requirements.

14. REVISION OF COURSE REGISTRATION FORM

14.1 A student may be permitted to revise his/her Course Registration (UG-
1) Form within 20 days from the commencement of classes. After this
period the student may be allowed to revise UG-1 Form up to the 4th week
from the commencement of classes on payment of Rs. 1,000/- as late
Course Registration fee.
14.2 The student of first semester may be allowed to revise his/her Course
Registration Form within first four weeks of the last date of enrollment
without any late fee.
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15. COURSE OF STUDY

15.1 All graduate courses will be designated appropriate course code
numbers and will be preceded by the suitable alphabets indicating the
name of the respective department.
15.2 The teachers / instructors will be required to hand over detailed course
outline to the students within 7 days of the beginning of semester and will
send a copy of course outline and work plan to the chairman of the
concerned department

1. A full time student can enroll up to 24 credit hours in a regular

semester including regular plus repeat courses.
2. A course can be repeated two times (maximum three times
enrollment) at the most. The Controller of Examinations office will
mention corresponding repetitions in the result notification and the
student shall mention repetition status in the Course Registrations
(UG-1) Form at the time of enrolment.
3. The Dean/Coordinator may consider credits earned by a student at
another recognized institution, subject to a maximum of 50 percent of
the minimum credits requirements for the degree, on the
recommendations of Equivalence Committee provided that:
1. The contents of the course(s) for which credit is claimed, are
identical or similar to the course included in his/her planned
course work and the courses for which credit is claimed have
not been used for another degree.
2. Courses with less than B grade shall not be considered for the
transfer of credit.

15.3 Credit earned for a course shall laps on the expiry of five years for
regular student and seven years for part time student from the end of the
semester in which the course was qualified. The Dean/Coordinator may
revalidate the lapsed courses for special reasons to be recorded.
15.4 No course shall carry more than 4 credits.

16. EXAMINATIONS
16.1 Examination Fee: University examination fee shall be charged at the
time of enrollment of each semester.
16.2 Tests and Examinations:
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1. There shall be two examinations mid and final in each semester. In

addition to these examinations the teacher shall give home
assignments and quizzes etc. to the students. The mode of these
examinations will be left to the teacher who will be solely responsible
for the conduct of examination as well as evaluation in his/her course.
The grade given in the course by the teacher shall be final.
2. Only those students, who have at least 75% attendance in theory and
practical (where applicable) separately in each course, shall be
eligible to appear in the final examination.
3. A teacher shall report to the Dean/Coordinator/Director/Principal
concerned through the Chairman of the respective Department the
names of students who are absent from the lectures/ practical (where
applicable) continuously for seven days to enable the office of the
Dean/Coordinator to strike off names of such students. The student
may be readmitted under the university rules or may be refused
admission if the reasons provided for readmission are not convincing.

16.3 Final examination: The final examination for a semester shall be held
on a date and time and place to be notified by the teacher in advance.
16.4 The scripts of each examination shall be discussed with the students.
16.5

1. The mid-semester examination shall be held during 9th week of the

semester which shall carry 30 % of the total allocated marks for the
course. This examination shall be held by the teacher concerned who
shall proceed according to the University rules.
2. For the purpose of evaluation, one credit will carry 20 marks e.g. a
four credits course will carry 80 marks. These marks will be divided in
accordance with the credits assigned to theory and practical (where
applicable) for each course.
3. The following weightage shall be given to the examinations, home
assignments, etc

Mid-semester examination 30%

Home assignments / quizzes, presentations etc 20%

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Final Examination 50%

Total 100%

(Fraction in total marks of a course will be rounded to the nearest whole number)

16.6 To qualify a course, it is essential to pass separately in the theory and

practical (where applicable) examinations with aggregation to be at least 40
percent except for Engineering and Pharmacy Degree programs where
aggregation pass marks requirement is 50%.
16.7 The teacher shall send the final award list along with answer sheets of
mid, final and practical (where applicable) of the course to the office of the
Controller of Examinations within 10 days after the end of a semester. The
Dean/Coordinator may condone the delay in result submission. A soft copy
of the award list should also be sent to the office of the Director/Principal/
Chairman and the Dean/Coordinator concerned.
16.8 On receipt of the award lists, the Controller of Examinations shall
notify the results and send copies to the office of the Dean/Coordinator,
Director/Principal and the Chairman of the concerned Department.

17. GRADE POINT AVERAGE

17.1 Grade point and equivalence between letter grading and numerical
grading shall be as follows:

Grade Value Marks (%) Remarks

A 4 80-100 Excellent

B 3 65 – 79.99 Good

C 2 50 – 64.99 Satisfactory

D 1 40 – 49.99 Pass
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17.2 If a student fails to obtain CGPA of 1.75 at the end of each academic
year (after two consecutive Fall and Spring semesters) his/her admission
shall stand cancelled. However the student may seek fresh admission.
17.3 A student, who obtains CGPA of 1.75 or more but less than 2.50 upon
the completion of entire approved course work, may be allowed to repeat
once the courses of the previous semesters in which the student had
obtained the lowest grades in order to improve the CGPA so as to obtain
the minimum of 2.50, failing which the student shall cease to be on the rolls
provided that he/she has availed the maximum permissible repetitions.
17.4 CGPA of 2.5 out of 4.0 is required to qualify for the award of degree.

18. THESIS / RESEARCH REPORT

18.1 A student can opt for thesis in lieu of two optional courses of 3 credit
hours each or whatever decided by Board of Studies of respective
department.
18.2 Student with minimum 3.00 CGPA shall be eligible for opting the
thesis option.
18.3 A student shall be required to submit a project research report and
present it in a seminar/ viva for evaluation conducted by an external
examiner or committee of departmental examiners.. The student has to
clear all the courses before appearing in the final seminar/viva of the
research project.
18.4 There shall be 120 marks corresponding to 6 credit hours (equivalent
to 2 optional courses of minimum 6 credit hours) and likewise 60 marks for
3 credit hours allocated for thesis and research paper respectively and
these may be divided as under:
Total marks so awarded will be converted into a letter grade and average
grades on the basis of course work and project report will then be worked
to calculate the final CGPA
18.5 The supervisor through the respective HOD shall send the award list
of thesis/paper/internship report in sealed envelope to the office of the
Controller of Examinations. The Controller of Examinations shall notify the
final result of the student.
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19. SUPERVISORY COMMITTEE

19.1

a. The supervisory committee of a student shall be proposed by the

respective Board of Studies of the Department/Institute during the 1st
semester for the thesis and for research paper only one supervisor
will be appointed by HOD.
b. Supervisory Committee shall consist of the 03 teachers of the
department. However, if an outstanding specialist in a major or
minor/elective field of study is available outside the University, he/
she may be taken as a member of the Supervisory Committee in
place of a teacher or as an additional member.
c. Supervisor of the student will act as chairman of the supervisory
committee.
d. Supervisory committee proposed by the respective Board of Studies
and recommended by the Chairman/ Director of the Institute/
Principal, shall be approved by the competent authority.
e. Supervisory committee may be revised according to the regulation
(19.1 (a) to (d)) with the reasons of change to be recorded.

19.2 In case, a student duly recommended by the Chairman/ Director/

Principal concerned to conduct his/her complete/part of thesis research in
other institution/laboratory, is allowed by the office of the Dean/Director;
the helping scientist may be taken as co-supervisor/special member on the
supervisory committee of the student. However, the university will not bear
any financial liability in this context.
19.3 Foreign Faculty members, HEC National Professors/HEC Eminent
Scientists may act as supervisor/member of the supervisory committee
provided that they are appointed for three years.
19.4 Adhoc/contract teachers may act as supervisor / member of the
supervisory committee only where there is shortage of regular faculty
members. Faculty on Tenure Track System (TTS) / Interim Placement of
Fresh PhD program (IPFP) will be considered as regular faculty for the
subject purpose.

20. General
20.1 The student who will enroll beyond their minimum limit of the
semesters will be have to pay an additional tuition fee of 50% and for rest
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of the additional semesters will have to pay 100%, additional tuition fee
over and above the regular fee.
20.2 After submission of the thesis, the students will not be allowed to stay
in the University hostels.
20.3 Office of the Dean/Coordinator will maintain student record for 3 years
after the declaration of final result. After that period, the record may be
disposed off with the permission of the Vice Chancellor.
20.4 Office of the Controller of Examinations shall keep scripts of student’s
examinations for two semesters (one year).