Sap Cloud

S/4HANA Cloud: Accounts Receivable (J59)
Demo ID: 13003

Last Update: 1 June 2018
S/4HANA CLOUD: ACCOUNTS RECEIVABLE (J59)
S/4HANA Cloud: Accounts Receivable (J59)

1. DEMO SCRIPT OVERVIEW ...................................................................................................................... 3
1.1. Demo Description .................................................................................................................................. 3
1.2. Business Pain Points ............................................................................................................................ 3
1.3. Story Flow Summary ............................................................................................................................. 3
2. TECHNICAL REQUIREMENTS ................................................................................................................. 4
2.1. Demo Environment & Users ................................................................................................................. 4
2.2. Prerequisites & Resetting the Data ...................................................................................................... 4
3. MASTER DATA.......................................................................................................................................... 5
4. INVOICE REPORTING............................................................................................................................... 9
5. INVOICE MANAGEMENT REPORTING ................................................................................................. 12
6. DOWNPAYMENT ..................................................................................................................................... 13
7. INVOICE COLLECTION PREPARATION ............................................................................................... 19
8. POST INCOMING PAYMENTS ............................................................................................................... 21
9. CLEAR OPEN ITEMS MANUALLY ......................................................................................................... 24
10. RESET CLEARING FOR INVOICE AND PAYMENTS ......................................................................... 27
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1. DEMO SCRIPT OVERVIEW

1.1. Demo Description
With Accounts Receivables, you can manage your open items that are automatically created from sales process.
You can manage and control open items with various analytical tools to optimize accounts receivables handling.
Incoming payments are automatically reconciled with open invoices. Easy-to-use screens make the post
processing of open items easy and efficient.
1.2. Business Pain Points

• Accounts receivable application records and administers accounting data of all customers.
• All postings in accounts receivable are also recorded directly in the general ledger.
• Different G/L accounts are updated depending on the transaction involved (for example, receivables
and down payments etc.).
• It contains a range of tools that you can use to monitor open items, such as account analyses, due
date lists, and a flexible dunning program.
• Provides the data required for effective credit management because of its close integration with the
Sales and Distribution component.
1.3. Story Flow Summary

A. Master Data
B. Invoice Reporting
· Post Customer Invoice in Accounting.
· Send Dunning Letter.
· Open Correspondence.
C. Invoice Management Reporting.
· Monitor overdue receivables
D. Down payment.
· Create Down payment request.
· Display Down payment request.
· Post Down payment.
E. Invoice Collection Preparation
· Display Customer Balance
· Manage Customer Line Items
F. Post Incoming Payments
G. Clear Open Items manually
H. Reset Clearing for Invoices and Payments
2018-06-01 3
2. TECHNICAL REQUIREMENTS
2.1. Demo Environment & Users
This demo scenario can be showcased in an S/4HANA Public Cloud tenant established for demo purposes.
Please find the access details below.
READ FIRST:
• Note: the logon language of your Browser determines the logon language to your S/4HANA
tenant!
• If asked to confirm your certificate, choose CANCEL !!! , otherwise you won't be able to logon
with the demo user!
S/4HANA Cloud - Demo Tenants for SAP Internal (D- / C- / I-Users)

Standard Demo Scenarios are in general supported in the Standard Demo Tenants, with few exceptions.
For more details take a look at the Consolidated Excel – S/4HANA Cloud Demos.
Please check this Demo Tenants Overview Jam page for the URLs to the available demo tenants in your
region.
Alternatively, you can access them via the SDC Portal Cloud Solutions Catalog.
Predefined Demo User

User: ARMGR
Password: Welcome1
S/4HANA Cloud - Demo Tenants for SAP Partners (S-Users)

Please contact the SAP Partner Solution Advisor to get access to this Partner Demo Tenant Overview
Jam where you will find the URLs to the available demo tenants in your region.
Predefined Demo User

User: ARMGR
Password: <please find the weekly changing password in the Jam>
2.2. Prerequisites & Resetting the Data

For the Step Post customer Invoice in Accounting reporting please refer WPB-13034 for Invoice Creation.
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3. Master Data
What to do and what to say What you should see
1. Enter user as ARMGR
2. Enter password as Welcome1
3. Click on
4. Click on Tile "Maintain

Business Partner" under ther
Group "Master Data - Business
Partner.
5. Enter Business Partner -

17100001 and hit "ENTER"
6. Click on Icon .
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7. Select
.
8. Click
9. Click .
10. Enter "1710' in Company code

Text field and click enter.
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11. Click "Customer:

Correspondence" Tab
12. Enter Dunning Procedure -

1001
13. Enter Dunning Clerk - 01
14. Enter Accounting Clerk - 01
15. Click on SAVE.
16. After saving you will get below

message.
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17. Click .
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4. Invoice Reporting
1. Click on Tile "Process
Collections Worklist" under the
Group "Accounts Receivable -
Operational Processing"
2. Click .
3. Click
.
4. Click .
5. Note: To display the Dunning

result , exit and restart the App
and click on "My dunning
Items".
6. Click the Check Box to select
2018-06-01 9

Dunning Item.
7. Click . (Show Dunning

Notice)
8. You will find option to take Print,

Download and Rotate screen.
9. You will get option to Zoom-In

and out.
10. Click on this to Set Dunning

Block.
11. Click on this to Exit from the

screen.
12. Click on Tile "Create

Correspondence" under the
13. Enter Company Code - 1710
14. Click .
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15. Select "Open Item List

(OPI_LIST) from the Drop down.
16. Select Customer Radio button.
17. Enter Customer Code -

17100001
18. Enter Today's Date in Open at

Key Date - 09/26/2016
19. Click .
20. Use Below button for Print and

Preview
21. Click .
2018-06-01 11
5. Invoice Management Reporting

1. Click on Tile "Overdue
Receivables Today" under the
Group "Accounts Receivables -
Analytics"
2. Click on Dropdown button to

find available option to view the
report.
3. Click to Select " By Customer

(Top 10 Receivables, Chart
4. Click on this Icon to Filter the

cusomter or Restrict the Report to
any Customer.
5. Option are as shown here.
6. Click on
to Find
available options.
2018-06-01 12
6. Downpayment
1. Click on Tile "Manage Down
Payment Requests for
customers" under the Group
"Accounts Receivable -
Incoming Payments"
2. Click on "Create" button.
4. Enter Todays Date in "Journal

Entry Date" - 09/26/2016
5. Enter Todays Date in "Posting

Date" - 09/26/2016
6. Enter Transaction Currency-

USD
7. Enter Customer - 17100001
8. Enter Amount - 500
Note: Use same value of amount

in next step.(Post outgoing
payment)
9. Click on this Icon to expand 1st

Line or Hit Enter
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10. Spcial G/L Indicator "A" will be

updated automatically.
11. Enter Todays Date in

"Baseline Date" - 09/26/2016
12. Click .
13. Information message appear

with document number Posted.
14. Click to view the

Document posted.
15. Click .
16. Click on Tile "Manage Down

Payment Requests for
customers" under the Group
"Accounts Receivable -
Incoming Payments"
Note: This step is to Diplay

Downpayments.
18. Enter Today's Date -

09/26/2016
19. Click on GO
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20. Click .
21. Click
.
22. Click on "Back to Journal

Entry"
23. Click .
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24. Click on Tile 'Post Incoming
Payments" under the Group
"Account Receivable-Incoming
Payments"
26. Enter today's date in "Posting

Date" - 09/26/2016
27. Enter today's date in "Journal

Entry Date" - 09/26/2016
28. Enter today's date in "Value

Date" - 09/26/2016
29. Enter G/L Account: 11001060
30. Enter "House Bank" - USBK1
31. Enter "Account Id" - USAC1
32. Enter "Amount" - 500

Note: Enter the same value for
which Downpayment request
posted in previous step.
33. Enter Customer- 17100001
34. Click .
35. Click .
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36. Click .
37. Select Special G/L Transaction

Check box.
38. Click .
39. Click on "Clear"

Clear the Downpayment request
Item which you posted in
previous step.
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40. Clicking the entry

selects it.
41. Inrormation message appear

42. Click .
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7. Invoice Collection Preparation

1. Click on Tile "Display

Customer Balances" under the
2. Enter customer - 17100001
3. Enter Company code - 1710
4. Enter Fiscal Year - 2016
5. Click .
6. You can toggle between

different Views like BALANCES ,
SPECIAL G/L, COMPARE
7. Click on Tile "Manage

Customer Line Items" under the
8. Enter customer - 17100001
9. Enter Company code - 1710
10. Click .
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11. Make note of the Invoice

with this Icon (Open Invoices
which need to be
cleared). .
12. Select Line Item to Edit.
13. Click .
14. Make the Required Changes If

Necessary in the Areas like
Payment Data
Dunning Data
Additional Data.
If you made any changes Click on

"OK"
If you want to exit from the

screen without any changes
Click on "CANCEL"
15. Click .
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8. Post Incoming Payments

1. Click on Tile 'Post Incoming
Payments"
3. Enter today's date in "Posting

Date" - 09/26/2016
4. Enter today's date in "Journal

Entry Date" - 09/26/2016
5. Enter today's date in "Value

Date" - 09/26/2016
6. Enter G/L Account: 11001060
7. Enter "House Bank" - USBK1
8. Enter "Account Id" - USAC1
9. Enter "Amount" - 2500

Note: Invoice Value less
Downpayment value.
Ex. Invoice Amount (3000)-
Downpayment Amount (500)=
Enter amount (2500)
11. Click .
12. Click .
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13. Click .
14. Select All Check box.
15. Click .
16. Identify the Invoice which you

want to clear.
Click on "Clear"
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17. Invoice Amount less

Downpayment amount enter in
"Allocated amount" - 2500
18. Click .
19. Information message appear

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9. Clear Open Items Manually

1. Click on Tile 'Clear Incoming
Payments"
2. Click on "Clear Open Items"

Button
3. Enter company code - 1710
5. Click .
6. Click .
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7. Click .
8. Select All Item types.
9. Click .
10. Identify the Invoice number

and Click on Clear
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11. When Invoice line choosen for

clearing,Allocated Payment Line is
also selected automatically.
12. Click on Clear for

Downpayment Posted document.
13. Click on POST
Note:: Please make note of the

Clearing Document generated in
this step, It can be used in the
step "Reset Clearing Document"
14. Click .
2018-06-01 26
10. Reset Clearing for Invoice and Payments

1. Click on Tile 'Reset Cleared

Items" under the Group "Account
Receivable-Incoming
Payments"
2. Enter Clearing Document -

1400000023
Note: If you do not have Clearing

document to find the Clearing
docuemtn number number, you
must display the FI documents
from the payments created. Use
the "Manage Customer Line
Items" SAP Fiori app. In the
search criteria status coloumn,
select Cleared Items.
5. Click .
6. Click
7. You will get Information

message.
2018-06-01 27
8. Click on Tile 'Reset Cleared

Items" under the Group "Account
Receivable-Incoming
Payments"
9. Enter Clearing Document -

1400000021
Note:If you do not have Clearing

document to find the Clearing
docuemtn number number, you
must display the FI documents
from the payments created. Use
the "Manage Customer Line
Items" SAP Fiori app. In the
search criteria status coloumn,
select Cleared Items.
12. Click .
13. Click
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14. Enter Reversal Reason - 01
15. Enter today's Date in Posting

Date - 09/26/2016
16. Click .
17. You will get Information

message.
18. Click Close .
2018-06-01 29

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S/4HANA Cloud: Accounts Receivable (J59)

Demo ID: 13003

S/4HANA Cloud: Accounts Receivable (J59)

1. DEMO SCRIPT OVERVIEW

1.2. Business Pain Points

1.3. Story Flow Summary

S/4HANA Cloud - Demo Tenants for SAP Internal (D- / C- / I-Users)

Predefined Demo User

S/4HANA Cloud - Demo Tenants for SAP Partners (S-Users)

Predefined Demo User

2.2. Prerequisites & Resetting the Data

1. Enter user as ARMGR

2. Enter password as Welcome1

4. Click on Tile "Maintain

5. Enter Business Partner -

What to do and what to say What you should see

10. Enter "1710' in Company code

What to do and what to say What you should see

11. Click "Customer:

12. Enter Dunning Procedure -

13. Enter Dunning Clerk - 01

14. Enter Accounting Clerk - 01

15. Click on SAVE.

16. After saving you will get below

What to do and what to say What you should see

5. Note: To display the Dunning

6. Click the Check Box to select

What to do and what to say What you should see

7. Click . (Show Dunning

8. You will find option to take Print,

9. You will get option to Zoom-In

10. Click on this to Set Dunning

11. Click on this to Exit from the

12. Click on Tile "Create

13. Enter Company Code - 1710

What to do and what to say What you should see

15. Select "Open Item List

16. Select Customer Radio button.

17. Enter Customer Code -

18. Enter Today's Date in Open at

20. Use Below button for Print and

5. Invoice Management Reporting

2. Click on Dropdown button to

3. Click to Select " By Customer

4. Click on this Icon to Filter the

5. Option are as shown here.

2. Click on "Create" button.

3. Enter Company Code - 1710

4. Enter Todays Date in "Journal

5. Enter Todays Date in "Posting

6. Enter Transaction Currency-

7. Enter Customer - 17100001

8. Enter Amount - 500

Note: Use same value of amount

9. Click on this Icon to expand 1st

What to do and what to say What you should see

10. Spcial G/L Indicator "A" will be

11. Enter Todays Date in