AGARTALA MUNICIPAL CORPORATION

AGARTALA

Expression of Interest (EOI)

for

Empanelment of Consultants for

Preparation of DPR consultancy service
for construction of Transshipment yard
at Nagichara for Whole sale fish Market

Detailed EOI Notice, Instructions to Bidders &

Detailed Scope of Work
 CONTENTS

Page
Section Subject No.
No.

1 Letter of Invitation 2-3

2 Section-1: Instruction to Bidders 5-10

3 Section-2: Scope of work 11-14

4 Section-3: Terms of Payment 15-17

5 Section-4: General Conditions of Contract 18-26

6 Form for submission of proposal (Form 1) 27-29

Appendix-1: Formats of Financial Proposal

7 (Form 5) 30-32

Signature of Engineer-In-Charge
Page No. 1
 AGARTALA MUNICIPAL CORPORATION
AGARTALA

No.F.32/SD-I/EE/Div.-IV/AMC/2013/_________ Dated: Agartala, 20th June 2016

NOTICE INVITING EXPRESSION OF INTEREST (EOI)

No. 01/PNIT/EE/Div.-IV/AMC/2016-17, dated: 20thth June 2016

Subject: - Empanelment of Consultants for Preparation of DPR consultancy service for

construction of Transshipment yard at Nagichara for Whole sale fish Market.

The Executive Engineer, Division-IV, AMC, on behalf of the Mayor, Agartala Municipal
Corporation, Agartala, invites sealed Expression of Interest (EOI) from the reputed / expert
consultants / agencies to submit technical proposal for Preparation of DPR consultancy
service for construction of Transshipment yard at Nagichara for Whole sale fish Market.

Scope of Work:-

 Preparation & submission of DPR.

 Preparation of layout plan indicating various structures including other external
infrastructural facilities, Parking Areas etc.
 Preliminary architectural drawing and preliminary estimates of all services.
 Preparation of detailed estimate (including bill of quantities and details of
measurements and specifications).
 Draft NIT for floating tender.
 Preparation of detailed architectural working drawings for execution.
 Preparation of detailed structural design and drawing for actual execution.
 Preparation of detailed layout for parking, drainage system, electrical, water supply
and sanitary installation and fire detection, alarm and protection facilities etc.
An amount of Rs 10, 000/- (Rupees Ten Thousand) only (non-refundable) towards
cost of EOI documents shall have to be enclosed in the shape of “Deposit-at-Call” or
“Demand Draft” drawn on any Nationalized Bank Payable in favour of Agartala Municipal
Corporation, Agartala.

Bidder shall submit, along with its proposal, a Proposal Security (the “Proposal Security”)
for an amount of Rs. 25, 000/- (Rupees Twenty Five Thousand) only (refundable in case of
unsuccessful bidders) in the form of Demand Draft (D.D) from Nationalized / Scheduled Bank
in favour of “Agartala Municipal Corporation”, payable at Agartala.

The proposals should be submitted in the Office of the Executive Engineer, Division, No.
IV, Agartala Municipal Corporation, at 1st floor of the office building Ashram Chowmuhani,
Agartala latest by 3:00 P.M till 08.07.2016.

A Pre bid conference will be held on 30.06.2016 at 4:00 P.M in the chamber of the
Superintending Engineer, Agartala Municipal Corporation, at 4th floor, City Centre Complex,
Paradise Chowmuhani, Agartala

Signature of Engineer-In-Charge
Page No. 2
The proposals will be opened at 4:00 P.M on 08.07.2016, if possible, in the presence of those
bidders who choose to attend.

The Consultant(s) shall be solely responsible for any cost they may incur for site visit,
transport, faxes, postage and telephones etc. in the process of submission of proposal. The
Agartala Municipal Corporation, Agartala, reserves the rights at its absolute discretion to accept
or reject any of the EOI without assigning any reason /reasons.

Should they require any further information they may contact with the Executive
Engineer, Division No. IV, Agartala Municipal Corporation, Agartala, at 1st floor of the office
building Ashram Chowmuhani, Agartala.

Sd/-
Executive Engineer
Division No.IV
Agartala Municipal Corporation

No.F.32/EE/SD-I/AMC/2013_________ Dated: Agartala, 20th June’ 2016

Copy to: -

1. The Hon’ble Mayor, AMC for kind information.

2. The Municipal Commissioner, AMC for kind information.
3. The Dy.Municipal Commissioner, AMC for kind information.
4. The Superintending Engineer, AMC for kind information.
5-8. The Executive Engineer, Division – I/II/III/IV, AMC for information please.
9-12. All Executive Officers (CZ/NZ/EZ/SZ), AMC for information please.
13. The PRO, AMC for Publication in all A-categories State Daily news papers both
in Bengali and English and website of AMC for wide publicity.
14. In-charge-governance cell, AMC for publication in the web site
i) agartalacity.tripura.gov.in
ii) tenders.gov.in
15. Notice Board, AMC, City Centre.
16. File No. 460/EE/Div._IV/AMC/2010.

Sd/-
Executive Engineer
Division No. IV
Agartala Municipal Corporation

Signature of Engineer-In-Charge
Page No. 3
 Terms of Reference (TOR)
for
Empanelment of Consultants for Preparation of
DPR consultancy service for construction of
Transshipment yard at Nagichara for Whole sale
fish Market.

June – 2016

Signature of Engineer-In-Charge
Page No. 4
SECTION 1: INSTRUCTIONS TO BIDDERS

Signature of Engineer-In-Charge
Page-5
Section 1:- Instructions to Bidders

The objective of this Terms of Reference is for Empanelment of Consultants for

Preparation of DPR consultancy service for construction of Transshipment yard at Nagichara for
Whole sale fish Market .

1. Eligibility criteria of Consultant for Bidding:-

The 'Consultant' shall mean the individual firm incorporated or not, proprietorship,
partnership, private limited or public limited firms The company should have the following
thresholds to be eligible for bidding and issuance of Bid Documents:-
I. The Consultant should have existence for last three years as consultant to the State /
Central Government / PSU‟s / ULB‟s.
II. The consultant must have previous experience in preparation of DPR of at least five
Projects under the State / Central Government Funded Scheme/ PSU‟s/ULB‟s.
III. Details of Organization set up – State whether proprietorship, partnership, Private
Limited or Public Limited viz-a-viz. Registration Certificate.
IV. Details of similar or other civil engineering works on hand at present and value of
works.
2. Submission of Proposal

Proposals will be submitted in 3(three) separate envelopes, marked as “Envelope 1”

and “Envelope 2”. The contents of these envelopes will be as under:

 Envelope 1:
(i) Receipt of Payment of Rs. 10,000/- (Rupees ten Thousand Only) towards the non-
refundable cost of the EOI Document, ) in the form of Demand Draft (D.D) from any
Nationalized/Scheduled Bank , Payable in favour of Agartala Municipal Corporation,
Agartala.

ii) Bidder shall submit, along with its proposal, a Proposal Security (the “Proposal
Security”) for an amount of Rs. 25,000.00 (Rupees Twenty Five Thousand Only)
(refundable in case of unsuccessful bidders) in the form of Demand Draft (DD) from
Nationalized/Scheduled Bank in favour of “Agartala Municipal Corporation”, payable at
Agartala.

 Envelope-2:
(i) Original Bid Document.
(ii) "Financial Proposal".

 Envelope -3:
All the above 2(two) envelopes of the proposal shall be placed in one
Sealed Packet. The envelopes shall be clearly marked with project title.

Signature of Engineer-In-Charge
Page-6
In addition, all the envelopes including the outer sealed packet must be addressed as
below: -

EOI NO.
DUE ON:
Envelope No.:
(Do not open before Due Date)

To,
The Executive Engineer,
Agartala Municipal Corporation,
1st floor of the office building Ashram Chowmuhani,
Agartala.West,Tripura,Pin-799007

From: (Name & address of Consultant)

The Bid/EOI can be submitted at following place:

The Executive Engineer,

Agartala Municipal Corporation,
1st floor of the office building Ashram Chowmuhani,
Agartala.West,Tripura,Pin-799007

a) The consultant should have at least one member who has experience of planning,
execution and supervision for similar or other civil engineering projects.

b) The proposal should be submitted by a firm individually. No Consortium/Joint

Venture are allowed.

3. Language of Proposals:

All information in the Proposals shall be in English. Information in any other

language shall be accompanied by its translation in English. Failure to comply with this
may disqualify the Proposal. In the event of any discrepancy in meaning, the English
Language copy of all documents shall prevail.

Signature of Engineer-In-Charge
Page-7
4. Local Conditions:

It will be imperative on each bidder to fully acquaint themselves of all local

conditions and factors, which may have any effect on the execution of services covered
under this document. It must be understood and agreed that all the factors have
properly been investigated and considered while submitting the proposals. No claim for
financial adjustment will be entertained by „AMC‟. Please note that the cost of preparing
the proposal, presentation and of negotiating the contract including site visits etc. will
not be reimbursable by the AMC.

5 Price Proposals:

The Bidders are required to quote their fees as per prescribed Form.

6. Duties and Taxes:

All duties, taxes and other levies as applicable on date of submission of Tender
shall be payable by the Bidders as per applicability.

7. Validity:

The proposal shall be kept valid for a period of 180 (one eighty) days from the
stipulated last date for receipt of proposals as mentioned hereafter.
8. Staff strength of organization and Key personnel‟s.

Qualifications & Experience of Key Experts

Sr. No. Key Expert Qualification Experience

Minimum
Structural Engineering
1 Engineer Graduate At least with 5 years of experience in
relevant discipline / experience in structural
design / analysis of R.C.C High Rise
Building in different sectors of State /
Central Government/ PSU‟s
( Certificate may be produced from the
respective Client‟s)

Signature of Engineer-In-Charge
Page-8
9. Award of Contract:

Notification on empanelment to the Consultant will be made in writing to the

qualified bidder(s) by „„Municipal Corporation”. Successful bidder(s) will have to
execute an agreement for the related schedules of a project. The Corporation reserves
the right to allocate works or projects to any empanelled consultant having prior
experiences of the works on accepted rates which shall be applicable to all consultants
and there shall be no binding on corporation to give works to lowest quoting bidders.
The selection of consultant will be at the sole discretion of „Municipal Corporation”
who reserves their rights to accept or reject any or all the proposals without assigning
any reason. „Municipal Corporation” reserves the right to call for additional
information from the Bidders.

10. EOI document:

Please note that the Terms of Reference (ToR) documents shall not be sent by
post, courier, etc. No offer will be accepted after the last date & time of submission.

17. EOI Document Price:

An amount of Rs 10,000/- towards cost of Tender documents, shall have to be
enclosed in the form of Demand Draft if download from the official website of the
Corporation or the tender document can purchased from the office of the Corporation.

12.1 Checklist for Submission:

Check list for submission of offer is given for the guidance of the bidders. The
proposal should be checked with reference to this list before its submission.

Envelope 1. Letter of Proposal submission (FORM 1) in on copy along with

1. Cost of EOI document (non-refundable), in the shape of Demand Draft of
Rs.10,000/- from any Nationalized Bank , Payable to “Agartala Municipal
Corporation” Agartala.
2. A Proposal Security (the “Proposal Security”) for an amount of Rs. 25,000.00
(Rupees Twenty Five Thousand Only) (refundable in case of unsuccessful bidders) in
the form of Demand Draft (D.D) from Nationalized/Scheduled Bank in favour of
“Agartala Municipal Corporation”, payable at Agartala.
3. Details of Organization set up – State whether proprietorship, partnership, Private
Limited or Public Limited viz-a-viz. Registration Certificate.
4. List of documents fulfilling eligibility criteria.
5. Details of similar work on hand at present and value of works
6. Staff strength of organization and Key personnel‟s.

Signature of Engineer-In-Charge
Page-9
12.2 Envelope-2

1. Original bid document

2. Financial Proposal (in one hard copy)

12.2 Envelope-3 – Should contain sealed Envelope-1 & Envelop-2

13 Conditional Bids will not be accepted and AMC reserves the rights to modify
/split the work to more than one applicant and accept or reject any or all the proposals
at its sole discretion.

14. Periodic Inspection:-

It would be necessary for the consultants to make site visits during actual execution
to monitor the works from time to time. As such, periodic inspection shall have to be made
by the consultants as requisitioned by the Client. The consultants may, therefore, indicate
the travel expenses, daily allowances including boarding & lodging etc. in original for
carrying out such periodic inspections by the senior as well as by other professionals of the
firm.
15. Advisory Services:-

The consultants shall be required to provide necessary clarification & elucidation of

structural design / drawing finishing by them during execution phase for 24 (twenty four )
months from the date of acceptance of offer. Any modification of structural design, if
required during this period as per actual site condition, shall have to be carried out and
nothing extra will be paid for such services.

16. Time:-

The entire consultancy services shall have to be completed within 45(forty-five) days
time. The consultant is required to submit work programme activity wise in the form of bar
chart.
Commencement of Services: - The commencement of Services shall be reckoned from the
15th (fifteenth) day after the date of LOI to commence the work.

17. Monitoring Committee:-

Monitoring Committee may be constituted by the Client to monitor/control the entire

consultancy services. The Consultant shall report to the monitoring committee as
constituted every 15(fifteen) days with the progress report & shall give necessary directions
as required. The Monitoring Committee shall submit detailed report to the Municipal
Commissioner in every 15(fifteen) days interval from the commencement of Services.

18. Abandonment of work by the Client:

The Client shall have the liberty to postpone or not to execute any work and the
Consultant shall not be entitled to any compensation for non-execution of the work except
the fees which are payable to the Consultant up to the stage of services completed by them.

Signature of Engineer-In-Charge
Page-10
SECTION 2: SCOPE OF WORK

Signature of Engineer-In-Charge
Page-11
 SECTION 2

SCOPE OF WORK

The objective of this EOI is for Empanelment of Consultants for Preparation of

DPR consultancy service for construction of Transshipment yard at Nagichara for
Whole sale fish Market.

 Preparation & submission of DPR.

 Detailed contour survey of the site.
 Preparation of layout plan indicating various structures including other external
infrastructural facilities.
 Preliminary architectural drawing and preliminary estimates of all services.
 Preparation of detailed estimate (including bill of quantities and details of
measurements and specifications).
 Draft NIT for floating tender.
 Preparation of detailed architectural working drawings for execution.
 Preparation of detailed structural design and drawing for actual execution.
 Preparation of detailed layout for parking, drainage system, electrical, water supply
and sanitary installation and fire detection, alarm and protection facilities etc.

All the submission should be conformed as per relevant code / codes and norms
with special reference to earthquake considerations (Zone – V) according to
approved guidelines of State / MOUD / GOI in specific timeline for development of
market.

Signature of Engineer-In-Charge
Page-12
1. Preparation & submission of DPR.
Detailed Contour survey of the proposed site for construction shall have to done
by the consultant to evolve suitable design of the structure.
2. Preparation of layout plan indicating various structures including other external
infrastructural facilities, Parking Areas etc / Preliminary architectural drawing and
preliminary estimates of all services:-
The consultant is required to prepare detailed layout, preliminary architectural
drawings as per requirements to be finalized in consultation with the client. The
preliminary architectural drawings shall consist of plans at all floor levels, cross
section, elevations on all sides and perspective views at least from 2 (two) angles to
explain clearly the conceptual design with sufficient dimensions.
The consultant shall also prepare lay out plan including site development plan
complete drainage system and sewerage channels, landscaping and environmental
improvement, etc. On getting approval of the preliminary architectural drawing from
the client, the consultant shall frame preliminary cost estimate on the basis of Plinth
Area Rates (PAR) for getting approval.
3. Preparation of detailed estimate (including bill of quantities and details of
measurements and specifications) / Draft NIT for floating tender:-
The consultant shall prepare detailed estimates separately for all civil works
including water supply and sanitation, electrification, air conditioning and fire control,
etc. The detailed estimates shall be supported by the details of measurements, bill of
quantities and specifications.
i)Tripura PWD specification shall generally be followed for civil works. Where Tripura
specification is silent, CPWD specification may be followed. For items not covered
either by Tripura PWD specification or CPWD specifications, detailed specification shall
have to be formulated in conformity with the BIS code. The detailed estimate shall be
prepared on the basis of TSR-2011. For items not covered under PWD-SOR and CPWD-
SOR, such items are to be analyzed as per current market rates.

Page-13 Signature of Engineer-In-Charge

ii) Sufficient copies of complete DNIT shall have to be made available for issuance to
intending contractors. The DNIT may also be prepared in Phasing Manner, if Client
desires.
i) Preparation of detailed architectural working drawings for execution :-
The consultant shall be required to prepare detailed architectural drawing
indicating plans at each floor level, adequate cross sections and elevations on all
sides, detailed specification, etc. on getting approval of the preliminary estimate from
the AMC authority. The detailed architectural drawing shall provide all necessary
architectural details for actual executions of the work at site. Any modifications of
detailed architectural drawing considered necessary by the client shall be carried by
the consultant without any extra claim of any kind during final design.
ii) Preparation of detailed structural design and drawing for actual execution:-
Detailed structural drawings are to be prepared in conformity with the latest
relevant BIS code. Since, Tripura falls in seismic Zone–V, structural design shall
confirm to latest relevant earthquake codes. Detailed structural drawing shall provide
all necessary details including bar binding schedule for R.C.C works required for
actual execution at site. The consultant shall remain responsible for structural
soundness and adequacy in respect of detailed design.
iii) Layout of electrical and sanitary fittings :-
Detailed layout plan in the form of soft drawing / details of all electrical, sanitary
fittings and water supply accessories including specifications is to be prepared by
the consultant.
iv) Submission of Drawings / Documents :-

The Consultant shall submit the relevant drawings & design etc. as indicated below:-
(Soft Copies of each drawings / documents shall have to be submitted)

Sl. Detail of Tasks Size Number of Copies

No.
1. Preparation & submission of DPR 05 ( five) sets
1. Preliminary Architectural Drawings A1 10 ( ten ) copies
2. Final Preliminary estimate 06 ( six ) copies
3. Final Detailed Estimate 05 ( five) copies
4. Detailed Architectural Drawings A1 10 ( ten ) copies
5. Draft NIT & Tender Documents 10 ( ten ) copies
6. Detailed Structural Drawings A1 10 ( ten ) copies
7. Detailed Layout Plans, Electrical, water supply etc. A1 10 ( ten ) copies

Page-14 Signature of Engineer-In-Charge

SECTION 3: TERMS OF PAYMENTS

Signature of Engineer-In-Charge
Page No. 15
 SECTION 3

TERMS OF PAYMENT

1. For each of the services in the scope of work the consultant shall be paid
in the following stages consistent with the work done. All running payments to
Consultant are to be treated as advance payment on account and shall be adjusted
against final fees payable. For claiming the payment / pro-rata payment
Consultant will submit necessary bills in triplicate. All due payments shall be
made to the Consultant within one month of the submission of bills after these
have fallen due.

Sl. Detail of Tasks Accepted Quoted Rate

No.

1. Preparation & submission of DPR

2. Detailed contour survey of the site.

3. Preparation of layout plan indicating various

structures including other external
infrastructural facilities, Parking Areas etc.

4. Preliminary architectural drawing and

preliminary estimates of all services

5. Preparation of detailed estimate (including

bill of quantities and details of
measurements and specifications)

6. Draft NIT for floating tender.

7. Preparation of detailed architectural working

drawings for execution.

8. Preparation of detailed structural design and

drawing for actual execution.

9. Preparation of detailed layout for parking,

drainage system, electrical, water supply and
sanitary installation and fire detection, alarm
and protection facilities

Signature of Engineer-In-Charge
Page No. 16
c) 90% payment shall be released on satisfactory completion of each item of services to
be rendered.

3. Balance 10% payment shall be released on satisfactory completion of consultancy

services for the entire project.

4. The above payment are inclusive of all overheads, service charges and all kinds of
taxes etc. on date. Income tax rules applicable from time to time will be recovered from each
payment.

Signature of Engineer-In-Charge
Page No. 17
SECTION – 4: GENERAL CONDITIONS OF CONTRACT

Signature of Engineer-In-Charge
Page No. 18
 GENERAL CONDITIONS OF CONTRACT

PART-I

INTERPRETATIONS AND DEFINITIONS

1. Singular and Plural where the context 'so requires, words importing the singular shall
also mean the plural and vice versa.

2. Gender Words imparting the masculine gender shall also include the feminine
gender.
3. Definitions
'„Municipal Corporation” or „„Corporation” shall mean „Agartala Municipal
Corporation, Agartala‟

The 'Commissioner' shall mean the Commissioner of the „Agartala Municipal

Corporation ‟, for the time being holding that office and also his successor and shall
include any officer authorized by him.

The 'Engineer' shall mean the Municipal Commissioner of the AMC or any other
officer or officers of the Municipal Corporation who is notified by the, AMC to
carry out the functions of the Engineer.

'Engineer's Representative/Engineer-In-Charge‟ shall mean Engineer/ Sectional

Engineer /Junior Engineer or any other Municipal Corporation Employee or
Employees appointed from time to time by the Engineer to perform the duties here
of and generally to assist the Engineer for the purpose or the contract and whose,
Corporation shall be notified in writing to the Consultant by the Engineer

The 'Contract' shall mean the tender and acceptance thereof and the formal
agreement if any, executed between the Consultant, and the Municipal Corporation
together with the documents referred to there in including these conditions and
appendices and any special conditions, specifications, designs, drawings, price
schedules, bills of quantities and schedule of rates etc. All these documents taken
together shall be deemed to form one Contract and shall be complementary to one
another.
The 'Consultant' shall mean the individual firm incorporated or not, proprietorship,
partnership, private limited or public limited firms undertaking the Works and shall
include legal representatives of such individual or persons composing such firms or
unincorporated companies or successors of such firms or companies or their
associate firms or as the case may be and permitted assigns of such individual or
firm or company.

Signature of Engineer-In-Charge
Page No. 19
'Contract charges' means the amount named in the letter of acceptance calculated
as per the rates approved in terms of percentage of the total project cost approved
by board of „AMC‟ from time to time.

'Excepted risks' are risks due to riots (otherwise than among Consultants'
employees) and civil commotion (in so far as both these are Uninsurable), war
(whether declared or not), invasion, act of foreign enemies, hostilities, civil war,
rebellion, revolution, insurrection, military or usurped power, any act of government,
damage from aircraft, acts of god, such as earthquake, lightning and unprecedented
floods and other causes over which the Consultant has no control and accepted as
such by The Commissioner, AMC.

“Total project Cost”, means – Total Cost of project as sanctioned by AMC

including escalation, contingencies applicable and revised time to time;

The 'Site' means the land and other places, on which the Works or temporary Works
are to be executed and any other lands and places provided by the Municipal
Corporation for working space or any other purpose as may be specifically
designated in the contract as forming part of the site.

'Urgent Works' shall mean any measures which in the opinion of the Engineer
become necessary during the progress or the Work to obviate any risk of
accident or failure or which become necessary for security.

The 'Works' shall mean the tasks to be executed in accordance with the
contract or part(s) there of as the case may be and shall include all extra or
additional, altered or substituted Works as required for performance of the
contract.

'Temporary Works' shall mean all temporary tasks of every kind required in
or about execution, completion or maintenance of the Work.

'Drawing' shall mean the drawings referred to in the specification and any
modification of such drawings approved in writing by the Engineer and such
drawings as may from time to time be furnished or approved in writing by the
Engineer

'Approved' shall mean approved in writing including subsequent confirmation

of previous verbal approval and "Approval" shall mean approval in writing
including as aforesaid.

Signature of Engineer-In-Charge
Page No. 20
 'Specification' means the specification referred to in the tender and any
modification there of or addition or deduction there to as may be the case, from
time to time be furnished or approved in Writing by the Engineer.

'Letter of Acceptance' means the formal acceptance by the „Agartala Municipal

Corporation ‟.

'Commencement Date' means the date upon which the Consultant receives the
notice to commence the work issued by the Engineer.

'Time for Completion' means the time for completing the execution of and
passing the Tests on Completion of the Works or any Section or part there of as
stated in the Contract.

PART – II

INSTRUCTIONS TO CONSULTANTS
4. Scope of Work: -

The Work to be carried out under the Contract shall, except as otherwise provided
in these conditions. Detailed scope of work would be enumerated in detail along
with letter of award of work.

5. Corrupt or Fraudulent Practices: -

The Agartala Municipal Corporation requires that the bidders/ Consultants under
this EOI observe the highest standards of ethics during the procurement and
execution of such contracts. In pursuance of this policy, the Agartala Municipal
Corporation defines for the purpose of this provision, the terms set forth as follows:

a) Corrupt practice means the offering, giving, receiving or soliciting of anything

of value to influence the action of the public official in the procurement process or
in contract execution, and

b) "Fraudulent practice" means a misrepresentation of facts in order to

influence a procurement process or a execution of a contract to the detriment of
the „Municipal Corporation‟, and includes collusive practice among bidders
(prior to or after bid submission) designed to establish bid prices at artificial
non-competitive levels and to deprive the Municipal Corporation of the
benefits of the free and open competition.

Signature of Engineer-In-Charge
Page No. 21
 The Agartala Municipal Corporation will reject a proposal for award if it
determines that the Bidder recommended for award has engaged in corrupt or
fraudulent practices in competing for the contract in question.

6. Intimation to Successful Bidders: -

The acceptance of EOI may be communicated to the Successful Bidder in writing

or otherwise either by the bid opening authority or any authorized person in the
„Agartala Municipal Corporation‟.

7. Contract Documents: -

The Consultant shall be furnished, free of charge, 1(one) certified true copy of the
Contract documents.

8. Details to be Confidential: -

The Consultant shall treat the details of the Contract as private and confidential;
save in so far as may be necessary for the purposes thereof and shall not publish or
disclose the same or any particulars thereof in any trade or technical paper or
elsewhere without the previous consent in writing of the Engineer. If any dispute
arises as to the necessity of any publication or disclosure for the purpose of the
contract the same shall be referred to the Municipal Corporation whose decision
shall be final.

9. Official Secrecy: -

The Consultant shall, whenever required, take necessary steps to ensure that all
persons employed on any Work in connection with this Contract have noticed that
the India official Secrets Act 1923 (XIX of 1923) applies to them and shall
continue to apply even after execution of such Work under the Contract.

10. Assignment: -

The Consultant shall not assign transfer or attempt to assign. Transfer the Contract or
any part thereof or any benefit or interest therein or there under otherwise than by a
charge in favour of the Consultant's bankers of any Money due or to become due under
this contract, without the prior written Approval of the Commissioner, AMC.

Signature of Engineer-In-Charge
Page No. 22
11. Sub-Letting: -

The Consultant shall not sub-let or attempt to sub-let the whole of the Works. Except
where otherwise provided by the Contract, the Consultant can sub-let some part of the
Works to specialized sub consultants with the prior written approval of the Engineer,
which shall not be unreasonably with held and such approval, if given, shall not relieve
the Consultant from any liability or obligation under defaults and neglects of any sub-
Consultant, his agents, servants or Workmen as fully as if they were the acts, defaults
or neglects of the Consultant, his agents, servants or Workmen Provided always that
the engagement of labour on a . The Consultant shall be responsible for observance by
his sub-Consultants of the foregoing provisions.

12 Consultants Staff: -

The Consultant shall employ in and about the execution of Works only such persons as
are skilled and are experienced in their respective skills and the Engineer shall be at
liberty to object to and require the Consultant to remove from the Works any person,
employed by the Consultant in or about the execution of the Works, who in the opinion
of the Engineer misconducts himself or is incompetent or negligent in the proper
performance of his duties and such person shall not be again employed upon the Works
without permission of the Engineer. Such persons shall be penalized and further
procedures shall be followed as per the instructions of the Corporation.

13. Personnel: -

The Consultant shall employ the key personnel named in the schedule of key
personnel or other personnel approved by the Engineer to carry out the functions.
The Engineer will approve any proposed replacement of key personnel only if their
qualifications, abilities and relevant experience are substantially equal to or better
than those of the personnel listed in the schedule.

14. Use of B.I.S. Specifications: -

In case where no particular specification is given for any article to be used under
the contract, the relevant specification, where one B.I.S. exists, of the Bureau of
Indian Standards shall apply.

15. Rate/Rates: -
The rate / rates must be quoted in decimal coinage. Amount must be quoted in full
rupees ignoring fifty paisa & considering more than fifty paisa as rupee one.

Signature of Engineer-In-Charge
Page No. 23
16. Clause to overcome the Tied EOI:-
In case the lowest EOI rate of two or more contractors is same, such lowest contractors
will be asked to submit sealed revised offer quoting fresh rate in the form of the original
submission, but the revised quoted percentage rate should not be higher than the percentage
quoted at the time of submission of original EOI. If the revised offer quoted rate is more
than their respective original rate quoted already at the time of submission of EOI, then
such revised offer shall be treated invalid. The lowest EOI shall be decided on the basis of
revised offers.
In case any of such contractor refuses to submit revised offer, then it shall be treated as
withdrawal of his EOI before acceptance and 50% of refundable money shall be forfeited.
In case all the lowest contractors those have quoted same tendered amount, refuse to
submit revised offers, then tenders are to be recalled after forfeiting 50% of Refundable
Amount of each contractor.
If the revised quoted rate of two more contractors is again found to be equal, the lowest
tender, among such contractors, shall be decided by draw of lots in presence of
Superintending Engineer, AMC, Executive Engineer(Planning), AMC, & the lowest
contractors those have Quoted equal Rate of their EOI.
Contractor(s), whose Refundable Amount is forfeited because of non-submission of
revised offer, shall not be allowed to participate in the re-tendering process of the work.

Signature of Engineer-In-Charge

Page No. 24
 PART –III

TIME SCHEDULE AND DELAYS

15. Commencement Time: -

The time allowed for projects as specified in the contract documents shall be the
essence of the contract. The execution of the Works shall commence from the date
specified by the Engineer in writing."If the Consultant fails or neglects to
commence the execution of the Works as aforesaid, the Agartala Municipal
Corporation shall without prejudice to any other right or remedy be at liberty to
forfeit the security deposit absolutely.

For Survey: Depending upon the project type and time frame shall be mutually
decided. Any other deviation shall be mentioned in the work order.

16. Suspension of Work: -

a. The Consultant shall, on receipt of the order in writing of the Engineer, suspend the
progress of the Works or any part thereof for such time and in such manner as the
Engineer may consider necessary for any of the following reasons:

(i) On account of continued non-compliance of the instructions of the

Engineer or any other default on the part of the Consultant, or
(ii) For proper execution of the Works or part thereof for reasons other than
the default of the Consultant, or
(iii) For safety of the Works or part thereof. The Consultant shall, during
such suspension, properly protect and secure the Works to the extent
necessary and carry out the instructions given in that behalf by the
Engineer.

17. VALIDITY
The proposal shall be kept valid for a period of 180 days from the stipulated last
date for receipt of proposals as mentioned hereafter

18. TERMINATION OF CONTRACT

If the client, for any reasons what so ever decides to terminate the
contract, a written notice of termination to the consultant shall be given with
a notice period of 15 days. Fees for the work done approved till the time of
termination shall be made as mutually decided between client and the
consultant. If the contract is terminated due to non-submission of reports
within prescribed time schedule, inferior quality of reports, non-observance to
instructions, violation of any condition of EOI , then the EMD of consultant will
be forfeited.

Signature of Engineer-In-Charge
Page No. 25
19 SETTLEMENT OF DISPUTES:

Amicable Settlement: Performance of the contract is governed by

the terms & conditions of the contract, in case of dispute arises between
the parties regarding any matter under the contract, either Party of
the contract may send a written Notice of Dispute to the other party.
The Party receiving the Notice of Dispute will consider the Notice
and respond to it in writing within 30 days after receipt. If that party
fails to respond within 30 days, or the dispute cannot be amicably
settled within 60 days following the response of that party.

20 PENALTY CLAUSE:
 Failure on consultant part to submit various deliverables as per the
time schedule will attract penalty @ 0.5% per week subjected to
ceiling of 10% of the total fee. Amount would be deducted from running
bills. 

 If delayed beyond 10 weeks of the set timelines, the award of work
may be rescinded. 

21. Additions & alterations: -

i) The Client shall have the right to request in writing changes, additions,
modifications or deletions in the design and drawing of any part of the work and to
request in writing additional work in connection therewith and the Consultant shall
comply with such request.
ii) The Consultant shall not make any deviation, alteration or omission from
the approved drawings without prior consent of the Client.

22. Submission of Drawings:-

All drawings, designs & other documents prepared by the consultant shall be
cross checked by themselves before issuing to the Client. All the drawings & designs etc.
shall bear the Signature of:-

i) The person responsible for preparation.

ii) The person responsible for cross checking; and
iii) The authorized representative of the Consultant.

Signature of Engineer-In-Charge
Page No. 26
FORM 1: FORM FOR SUBMISSION OF PROPOSAL

Signature of Engineer-In-Charge
Page No. 27
 FORM 1
PROPOSAL SUBMISSION FORM
(On letter head of the Consultant Leader)
Date:_________
To,
The Executive Engineer
Division-IV
Agartala Municipal Corporation,
1st floor of the office building
Ashram Chowmuhani
Agartala, West Tripura.

Sub: Proposal for Empanelment of Consultants for Preparation of DPR

consultancy service for construction of Transshipment yard at Nagichara for
Whole sale fish Market.

Ref: Tender Notice No.

Sir,
1. Having examined the completeness of Tender documents, studied the terms and
conditions of contract stipulated in the Tender documents, we the undersigned offer to
submit our proposal for „Empanelment of Consultants for Preparation of DPR
consultancy service for construction of Transshipment yard at Nagichara for Whole
sale fish Market.

2. We undertake, if our proposal is accepted, to:

(i) Enter into the contract agreement within 30 days (Thirty) of issue of letter of award.

3. Unless and until a formal agreement is prepared and executed, this proposal together
with your written acceptance thereof shall constitute a binding contract between us.

4. We, (Name of Company) submit herewith our Proposal for selection of our firm as
Owners Consultant for the above mentioned Project. The submission comprises of;

i. Envelope-1: Covering letter as per Form-1 along with;

(i) Demand Draft No-----------dated ------- drawn on ---------- for Rs. 10,000/- as
Bid document/ Bid processing fee or receipt of payment issued by the Municipal
Corporation (please strike out whichever is not applicable) and
Envelope-2:
i) Financial proposal.
ii) Tender Document

ii. Envelope – 3: Sealed Envelope -1 & Envelope - 2

Page No. 28 Signature of Engineer-In-Charge

5. The Proposal is being submitted by (Name of the consultant) in accordance with the
conditions stipulated in the EOI.

6. We have examined in detail and have understood the terms and conditions stipulated in
the EOI Document issued by „Municipal Corporation ‟. We agree and undertake to
abide by all these terms and conditions. Our Proposal is consistent with all the
requirements of submission as stated in the EOI or any of the subsequent
communications from „Agartala Municipal Corporation ‟. Our proposal contains no
conditions.

7. The information submitted in our Proposal is complete, is strictly as per the

requirements stipulated in the EOI document and is correct to the best of our knowledge
and understanding. We would be solely responsible for any errors or omissions in our
proposal.

8. The Consultancy Firm of satisfies the legal requirements and meets all the eligibility
criteria laid down in the EOI.

9. We as the Consultant, designate Mr. (mention name, designation, contact address,

phone no. fax no. etc.,) as our Authorized Representative and Signatory who is
authorized to perform all tasks including, but not limited to providing information,
responding to enquires, entering into contractual commitments etc. on behalf of us in
respect of the Assignment.

10. We undertake that, in competing for (and, if the award is made to us, in executing) the
above contract, we will strictly observe the laws against fraud and corruption in force in
India namely” Prevention of Corruption Act 1988”.

11. We certify that in preparation and submission of Technical and Financial information,
we have not taken any action which is or which constitutes a corrupt or fraudulent
practice as defined in the TENDER documents.

12. We agree to allow „Agartala Municipal Corporation‟, at its option, to inspect and audit
all accounts, documents, and records relating to the Consultant‟s Proposal and to the
performance of the ensuing Consultant‟s Contract.

13. We understand that, the Agartala Municipal Corporation is not bound to accept any
proposal that they may receive.

14. This offer is valid for a period of 180 days from the date of opening of the bid.

Yours Faithfully
For and on behalf of:
Enclosures: As Above

Signature of Engineer-In-Charge
Page No. 29
APPENDIX – 1: FORMATS OF FINANCIAL PROPOSAL

Signature of Engineer-In-Charge
Page No. 30
 FINANCIAL PROPOSAL
(On letter head of the Consultant)
(To be put in Envelope 2)

To,
The Executive Engineer
Division-IV
Agartala Municipal Corporation,
1st floor of the office building
Ashram Chowmuhani
Agartala, West Tripura.

Sub: Proposal for Empanelment of Consultants for Preparation of DPR consultancy

service for construction of Transshipment yard at Nagichara for Whole sale fish Market .

Ref:

Sir,

We M/s. ______________________________________ (Consultant / Bidder) herewith

enclose Price Proposal for selection of my / our firm / organization as Owner‟s Consultant
for Implementation of the above project.

(Authorized Representative of the Consultant)

Signature of Engineer-In-Charge
Page No. 31
 Form 5

SCHEDULE OF SUMMARY PRICE PROPOSAL

Sl. No. Description of Item Fee ( as Percentages of

Project Cost )
In Words In Figures

1. Preparation & submission of DPR.

2. Detailed contour survey of the site.

3. Preparation of layout plan indicating

various structures including other
external infrastructural facilities.

4. Preliminary architectural drawing and

preliminary estimates of all services

5. Preparation of detailed estimate

(including bill of quantities and details
of measurements and specifications)

6. Draft NIT for floating tender.

7. Preparation of detailed architectural

working drawings for execution.

8. Preparation of detailed structural design

and drawing for actual execution.

9. Preparation of detailed layout for

parking, drainage system, electrical,
water supply and sanitary installation and
fire detection, alarm and protection
facilities

Signature of Engineer-In-Charge
Page No. 32