Er350ii Manual para Caja Registradora

ER-350II Electronic Cash Register
Operator's and
Programming Manual
For Fast Startup, See

"Quick Setup" on page 7
All specifications are subject to change without notice. ©2006, CRS, Inc.
M-ER350II Version 1.3
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CRS, Inc.
Limited Warranty and Disclaimers of Warranty
This manual has been developed by CRS, Inc. It is intended for the use of its customers and service personnel and should be read in its
entirety before attempting to install, use or program the product(s).
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to, the product or any of the products to which this manual applies. This manual is subject to change without notice and CRS, Inc. has no
obligation to provide any updates or corrections to this manual. Further, CRS, Inc. also reserves the right, without prior notice, to make
changes in equipment design or components as it deems appropriate. No representation is made that this manual is complete or accurate in
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Revision 2.0 - April 1, 2005
WARNING - U.S.
THIS EQUIPMENT GENERATES, USES AND CAN RADIATE RADIO FREQUENCY ENERGY, AND IF NOT INSTALLED AND USED
IN ACCORDANCE WITH THE INSTRUCTIONS MANUAL, MAY CAUSE INTERFERENCE TO RADIO COMMUNICATIONS. IT HAS
BEEN TESTED AND FOUND TO COMPLY WITH THE LIMITS FOR A CLASS A COMPUTING DEVICE PURSUANT TO SUBPART J
OF PART 15 OF FCC RULES WHICH ARE DESIGNED TO PROVIDE REASONABLE PROTECTION AGAINST SUCH
INTERFERENCE WHEN OPERATED IN A COMMERCIAL ENVIRONMENT. OPERATIONS OF THE EQUIPMENT IN A
RESIDENTIAL AREA IS LIKELY TO CAUSE INTERFERENCE IN WHICH CASE THE USER, AT HIS OWN EXPENSE, WILL BE
REQUIRED TO TAKE WHATEVER MEASURES MAY BE REQUIRED TO CORRECT THE INTERFERENCE.
NOTICE - CANADA
THIS APPARATUS COMPLIES WITH THE CLASS “A” LIMITS FOR RADIO INTERFERENCE AS SPECIFIED IN THE CANADIAN
DEPARTMENT OF COMMUNICATIONS RADIO INTERFERENCE REGULATIONS.
CET APPAREIL EST CONFORME AUX NORMES CLASS “A” D’INTERFERENCE RADIO TEL QUE SPECIFIER PAR MINISTRE
CANADIEN DES COMMUNICATIONS DANS LES REGLEMENTS D’INTERFERENCE RADIO.
ATTENTION
The product that you have purchased may contain a battery that may be recyclable. At the end of its useful life, under various state
and local laws, it may be illegal to dispose of the battery into the municipal waste system.
Check with your local solid waste officials for details concerning recycling options or proper disposal.

Contents
Introduction 1
Using This Manual .................................................................................................................... 1
Using Flowcharts......................................................................................................... 1
Basic Features and Functions .................................................................................................... 2
Keyboard ..................................................................................................................... 2
Control Lock ............................................................................................................... 4
Display ........................................................................................................................ 5
Quick Setup 7
Unpacking.................................................................................................................................. 7
Installing the Paper .................................................................................................................... 7
Installing the Ribbon Cartridge ............................................................................................... 10
Clearing Memory..................................................................................................................... 11
Basic Programming ................................................................................................................. 12
Setting the Date ......................................................................................................... 12
Setting the Time ........................................................................................................ 12
Programming Tax...................................................................................................... 13
Programming a Taxable Department......................................................................... 15
Basic Operations...................................................................................................................... 16
Registering Items....................................................................................................... 16
Totaling a Cash Sale.................................................................................................. 17
Tendering a Cash Sale............................................................................................... 17
Tendering a Check Sale............................................................................................. 18
Totaling a Charge Sale .............................................................................................. 18
Advanced Operating Instructions 19

Clerk Operations...................................................................................................................... 19
Clerk Sign On............................................................................................................ 19
Clerk Sign Off ........................................................................................................... 19
Department Registrations ........................................................................................................ 20
Open Department ...................................................................................................... 20
Preset Price Department ............................................................................................ 20
Department Repeat Entry .......................................................................................... 21
Multiplication ............................................................................................................ 21
Department Multiplication With Decimal Point........................................................ 22
Split Pricing............................................................................................................... 22
Single Item Department............................................................................................. 23
PLU (Price Look Up) Registrations ........................................................................................ 24
Open PLU.................................................................................................................. 24
Preset Price PLU ....................................................................................................... 24
PLU Repeat Entry ..................................................................................................... 24
PLU Multiplication.................................................................................................... 25
PLU Multiplication With Decimal Point................................................................... 25
ER-350II Electronic Cash Register v1.3 i

Split Pricing PLU ......................................................................................................26
Shifting or Exempting Tax ......................................................................................................27
Shifting Tax ...............................................................................................................27
Exempting Tax ..........................................................................................................28
Percent Key (+% and -%) Operations......................................................................................29
Preset Percent on a Department or PLU Item............................................................29
Enter a Percent on a Department or PLU ..................................................................29
Percent On Sale Total................................................................................................30
Return Merchandise Registrations...........................................................................................30
Voids and Corrections .............................................................................................................31
Void Last Item...........................................................................................................31
Void Previous Item....................................................................................................31
Cancel........................................................................................................................32
Void Position Operations ..........................................................................................32
- (Minus) Key Registrations ....................................................................................................33
No Sale Operations ..................................................................................................................34
Open Drawer .............................................................................................................34
Non Add Number ......................................................................................................34
Received On Account Operations............................................................................................35
Paid Out Operations.................................................................................................................35
Totaling and Tendering............................................................................................................36
Subtotaling a Sale ......................................................................................................36
Totaling a Cash Sale ..................................................................................................36
Tendering a Cash Sale ...............................................................................................37
Tendering a Check Sale.............................................................................................37
Totaling a Charge Sale ..............................................................................................38
Check Cashing...........................................................................................................38
Split Tender ...............................................................................................................39
Post Tender................................................................................................................40
Currency Conversion.................................................................................................41
Add Check.................................................................................................................42
Receipt On/Off and Receipt on Request....................................................................43
Advanced Programming Instructions 45

Department Programming........................................................................................................45
Programming Department Status...............................................................................45
Programming Department Entry Limit or Price ........................................................48
System Option Programming...................................................................................................50
System Option Table .................................................................................................52
Advanced Tax Programming ...................................................................................................54
Tax Rate Programming..............................................................................................54
Tax Table Programming............................................................................................56
+% and -% Key Programming.................................................................................................58
- (Minus) Key Programming....................................................................................................60
CANCEL Key Programming...................................................................................................62
Programming the CANCEL Key...............................................................................62
Currency Conversion ...............................................................................................................63
Programming Clerks ................................................................................................................64
PLU (Price Look Up) Programming........................................................................................66
Programming PLU Status..........................................................................................66
Programming PLU Entry Limit or Price ...................................................................69
Setting a Register Number .......................................................................................................71
Programming Descriptions ......................................................................................................72
Customer Logo ..........................................................................................................72
ii ER-350II Electronic Cash Register v1.3

Department Descriptor .............................................................................................. 74
PLU Descriptor ......................................................................................................... 75
Code Table ................................................................................................................ 76
Setting Receipt/Journal Status ................................................................................................. 77
Printing a Programming Report............................................................................................... 77
Reports 79
Report Summary...................................................................................................................... 79
Running a Report ...................................................................................................... 80
Cash-In-Drawer Declaration.................................................................................................... 80
Declaring Cash .......................................................................................................... 80
Report Samples........................................................................................................................ 81
Financial Report ........................................................................................................ 81
Hourly Sales Report .................................................................................................. 84
PLU Report ............................................................................................................... 85
Clerk Report .............................................................................................................. 86
Cash-in-Drawer Report ............................................................................................. 87
Check-in-Drawer Report ........................................................................................... 87
System Balancing .................................................................................................................... 88
Department Sales Total ............................................................................................. 88
Net Total.................................................................................................................... 88
Gross Total ................................................................................................................ 88
Grand Total ............................................................................................................... 88
Manual Revision Record 89
ER-350II Electronic Cash Register v1.3 iii

Introduction
Using This Manual

Congratulations! You have selected a very flexible electronic cash register designed for years of
reliable service. The SAM4s ER-350II will fit many retail stores, shops and restaurants. It provides
fast transaction processing, security, and detailed sales information.
• To Get Started turn to “Quick Setup” on page 7. This section covers unpacking,
memory clearing, a few simple programming steps, and instructions for basic cash
register transactions. All of the features of the SAM4s ER-350II (except the clerk
functions) operate immediately, without additional programming steps. In most cases,
all the programming you need to do is covered in this section.
• For information about reports and balancing see “Reports” on page 79.
This manual also includes detailed information about many additional features that will help you
solve the special calculation problems or security issues that you might face.
• For detailed programming instructions, see “Advanced Programming” on page 45.
• For detailed operations sequences, see “Advanced Operating Instructions” on page 19.
Using Flowcharts
Flowcharts are used to supplement step by step instructions throughout this manual. For example,
the following flowchart describes how to register $1.00 into department 1/9:
1 0 0
1/9
This flowchart means:

1. Press numeric key 1.
4. Press department 1/9.
Follow the flowchart from left to right, pressing the keys in the order they are shown. Numeric
keypad entries are shown as square keys. Department and function keys are shown as rectangular
keys.
ER-350II Electronic Cash Register v1.3 Introduction • 1

Basic Features and Functions
Keyboard
PAPER #/NO @/ DEPT CLERK RECD

7 8 9
FEED SALE FOR SHIFT # ACCT
4/12 8/16
ADD PAID
- +% -% 4 5 6 PLU
CHECK OUT
3/11 7/15
MDSE 1 CHECK
CANCEL VOID 2 3 CHARGE
RTRN TEND
2/10 6/14 SUB
TOTAL
C/ TAX
CLEAR 0 00 . CASH/TEND
CONV SHIFT
1/9 5/13
Key Descriptions
Key Description
PAPER FEED Press to advance then printer paper.
Numeric Keypad: Use the numeric keypad to enter amounts, other numeric values.
0-9 and 00
CLEAR Press to clear numeric errors made on keyboard prior to pressing the
registration key. Also press to stop the error alarm when incorrect entries
are made.
Department Keys There are eight department keys on the keyboard to register different types
of merchandise. (Eight additional department classifications are available
by using the DEPT SHIFT key, for a total of 16 department classifications.)
Departments may be used to accept open priced entries, or may be
programmed to register preset prices
DEPT SHIFT Press the Department Shift key before pressing a department to access
departments 9 to 16.
#/NO SALE Press to open the cash drawer when you have not already started a
transaction. Also, may be used to print any number (up to 8 digits) on the
printer paper.
@/FOR Enter a quantity, then press the @/FOR key to enter multiple items. Also
use to enter “split pricing” items, such as 1 item at 3 for $.89.
VOID Press to void (or erase) the last item entered. You can also void an item
previously entered within a transaction by pressing SUBTOTAL, then
VOID then re-entering the item you wish to correct.
2 • Introduction ER-350II Electronic Cash Register v1.3

RTRN MDSE If you wish to return or refund an item, press Return Merchandise, then re-
enter any item you wish.
- (MINUS) Register a negative amount by entering a price, then pressing the -
(MINUS) key. For example, you can enter bottle returns or coupons using
the - (MINUS) key.
CANCEL Press to void (or erase) all items entered thus far in any transaction.
C/CONV Press the Currency Conversion key to convert the sale subtotal into an
equivalent value in foreign currency. You must first program foreign
currency exchange rates. See “Currency Conversion” on page 63.
-% , +% Use the Percent keys to add a percentage surcharge or subtract a percentage
from an item or the subtotal of the sale. You can enter the amount of the
percentage before pressing the -% or +% keys, or you can program a preset
percentage if you are consistently using the same percentage. See “+% and
-% Key Programming” on page 58 to set a preset percentage.
PLU Use to register a Price Look Up (PLU).
RECD ACCT Use to accept cash into the cash drawer when you are not actually selling
merchandise. For example, use the Received on Account key to accept
payments for previously sold merchandise, or record loans to the cash
drawer.
PAID OUT Use to track cash paid out for merchandise or to record loans from the cash
drawer.
TAX SHIFT Press to reverse the programmed tax status of a department key. For
example, by using the TAX SHIFT key prior to registering a taxable item,
the item will be sold without sales tax added.
. (Decimal) Use the Decimal key to enter fractions of percentages. For example to enter
a one third off discount, enter 3 3 . 3 3 before pressing the -% key.
CLERK # Use to sign on or sign off a clerk, if you have decide to use a clerk sales
tracking system. See “Programming Clerks” on page 64.
SUB TOTAL Press to see the subtotal of a sale.
CHARGE Press to total a transaction paid by charge or credit card.
CHECK Press to total a transaction paid by check. Also if the check amount is over
the amount purchased, enter the amount of the check, then press the
CHECK key. The drawer will open and the cash change will be computed.
CASH/TEND Press to total a transaction paid by cash. Also if the cash amount tendered
is over the amount purchased, enter the amount of the tender, then press the
CASH/TEND key. The drawer will open and the cash change will be
computed.
ADD CHECK Press when you wish to issue a receipt, but not yet pay for the sale. For
example, one person may wish to pay for two guest checks at a restaurant,
or one person may pay for two admissions, where separate receipts are
required for each person.

Control Lock
OFF VOID Use to void (correct) items outside of a sale.

VOID REG
OFF The register is inoperable.
X REG Use for normal registrations.
X Use to read register reports.
Z
Z Use to read register reports and reset totals to zero.
PGM
PGM Use to program the register.
The SAM4s ER-350II includes two sets of keys that may be used to access the following key lock
positions.
Key Positions Accessible

VD VOID, OFF, REG, X
REG OFF, REG
Z VOID, OFF, REG, X, Z
P VOID, OFF, REG, X, Z, PGM
C ALL POSITIONS
Note: Keys may be removed from the key lock in the OFF or REG positions.
4 • Introduction ER-350II Electronic Cash Register v1.3

Display
Front Display
DPT RPT AMOUNT
DPT Indicates the department number of the registration (2 digits).

RPT Indicates the number of times an item has been repeated.
AMOUNT Displays the amount the amount of the item, subtotal or total.
CLERK If the clerk system is implemented, one of 10 lines illuminate
indicating which clerk is active.
Display Messages
C Change Due
E Error
- Negative entry
= Total
E1 Input Error
E3 Printer Error (paper jam)
E8 No Paper
E11 Amount Tender Compulsory on CASH or CHECK
Rear Display
The rear display may be lifted and turned for easy customer viewing.

Quick Setup
Unpacking
1. Unpack and Unwrap the cash register.
2. Locate in the packing the following items:
• 1 roll of paper
• 1 ribbon cartridge
• 1 rewind spindle
• 1 set of control keys
3. Remove the cardboard protectors from the cash drawer.
4. Plug the register into a grounded outlet (three prong), insert a control key and turn the
key to the REG control lock position.
Installing the Paper

1. Remove the printer cover.
ER-350II Electronic Cash Register v1.3 Quick Setup • 7

2. For proper feeding through the print head, cut or tear a straight even edge on the end of
the paper roll. Place the paper roll in the paper holder so that the paper will feed from
the bottom of the roll.
3. Insert the end of the paper into the paper slot.
4. Press the PAPER FEED key until the paper comes out about 8 inches. If the “E8”
message is displayed, press the CLEAR key.
8 • Quick Setup ER-350II Electronic Cash Register v1.3

5. If you wish to use the printer to print a sales journal, insert the paper into the paper
take-up spool. Also see “Setting Receipt/Journal Status” on page 77. Wind the paper
two or three turns around the spool shaft and install the spool in the mount. The
illustration below show the use of 2-ply carbonless paper, so that both a journal and
receipt are printed.
6. If you wish to use the printer to print customer receipts, pass the paper through the
window of the printer cover and replace the printer cover.

Installing the Ribbon Cartridge
1. Remove the printer cover.
2. If you are replacing a worn ribbon, lift up to remove the old cartridge. You must install
the first cartridge on a new cash register.
3. Insert the new ribbon cartridge firmly into place.
4. Turn the post on the ribbon cartridge to tighten the ribbon.
5. Replace the printer cover

Clearing Memory
This step insures that the cash register is cleared of any totals or programming. After this procedure,
the cash register is ready for programming and operation.
WARNING: This is a one time procedure. Do not repeat this procedure after
the cash register is programmed, it causes all programs and totals to be erased.
1. Unplug the register.

2. Turn the control lock to PGM position.
3. Press and hold the CLEAR key while connecting the AC plug into a power outlet.
CLEAR POWER
UP
4. When memory is cleared, the register prints:
# INITIAL RAM ALL CLEAR #

Basic Programming
This section covers the basic programming necessary to get your cash register running quickly. See
“Advanced Programming” on page 45 for if you wish to program options that are not included in this
section.
Setting the Date

The date sequence is Month-Day-Year.
1. Turn the control lock to the PGM position.
2. Enter the date in the format you have selected and press the @/FOR key.
3. Press CASH/TEND.
M M D D Y Y @/ CASH/
FOR TEND
Date Setting Example

If the date is March 1, 1999, enter:
0 3 0 1 0 6 @/ CASH/
FOR TEND
The date you have entered will display and print on the printer:
03-01-2006
Setting the Time

2. Enter the hour and minute in military time (24 hour time) and press the @/FOR key.
3. Press CASH/TEND.
H H M M @/ CASH/
FOR TEND
Time Setting Example

If the time is 3:25 PM, enter:
1 5 2 5 @/ CASH/
FOR TEND
The time you have entered will display and print on the printer:
15:25

Programming Tax
Most sales taxes can be programmed by entering a tax percentage rate. However, in some cases you
may find that tax that is entered as a percentage does not follow exactly the tax chart that apply in
your area. If this is the case, you must enter your tax using tax table programming. This method will
match tax collection exactly to the break points of your tax table. See “Tax Table Programming” on
page 56.
Important Note: After you have entered your tax program, test for accuracy
by entering several transactions of different dollar amounts. Carefully check
to make sure the tax charged by the cash register matches the tax amounts on
the printed tax chart for your area. As a merchant, you are responsible for
accurate tax collection. If the cash register is not calculating tax accurately, or
if you cannot program your tax properly from the information in this manual,
contact your local SAM4s dealer for assistance.
Programming a Tax Rate Percentage

2. Enter the rate, with a decimal. 0.000-99.999. It is not necessary to enter proceeding
zeros. For example, for 6%, enter 06.000 or 6.000.)
3. Enter 00.
4. Enter:
1 to set tax rate 1

2 to set tax rate 2
3 to set tax rate 3
5. Press the TAX SHIFT key.
6. Press the CASH/TEND key to end programming.
7. See tax rate program examples on page 14.
Tax Rate Programming Flowchart
. 0 0 TAX CASH/
SHIFT TEND
Tax Rate Tax #

(1-3)
Please Note: After programming the tax rate, you must program your
department or departments taxable to calculate tax. See page 15 for
department programming steps.

Tax Rate Programming Example
If tax 1 is 6 percent, enter:
6 . 0 0 0 0 0 1 TAX
SHIFT
If tax 2 is 7.5 percent, enter:
7 . 5 0 0 0 0 2 TAX
SHIFT
1 0 . 0 0 0 0 0 3 TAX
SHIFT
Press the CASH/TEND key to end programming.
CASH/
TEND
The rates you have entered will display and print on the printer:
TAX1 STATUS 00
TAX1 RATE 6.000
TAX2 STATUS 00
TAX2 RATE 7.500
TAX3 STATUS 00
TAX3 RATE 10.000
PROGRAM TERMINATE
01-03-1999 16:36
000013 0

Programming a Taxable Department
2. Complete the tax status table below by adding the status digits for each tax. Then enter
the resulting tax status code.
Taxable by Rate 1? Yes = 1 +

No = 0
No = 0
No = 0
3. Press the @/FOR key.

4. Press the department key you wish to program, or press DEPT SHIFT and the
appropriate department if you are programming departments 9-16.
5. Repeat steps 2, 3 and 4 for each department you wish to program.
Taxable Department Programming Flowchart

Repeat for each
Department
@/ DEPT DEPT CASH/

FOR SHIFT KEY TEND
Tax Use DEPT SHIFT

Status for depts 9-16
Code
Taxable Department Programming Example

Set department 1 taxable by tax rate 1:
1 @/
FOR 1/9
CASH/
TEND
The tax status you have entered will display and print on the printer:
DEPT.1 T1 0
PROGRAM TERMINATE
01-03-1999 16:36
000014 00

Basic Operations
Registering Items
1. Enter an amount on the ten key pad. Do not use the decimal key. For example, for
$2.99, enter:
2 9 9
2. Press a department key. For example, press department 1/9:
1/9
Repeating an Item
3. To register a second item exactly as the first, press the department key a second time.
For example, press department 1/9:
1/9
Registering Multiple Items

4. Enter the quantity of items being purchase, press the @/FOR key. For example, enter
4 on the numeric key pad and press the @/FOR key:
4 @/
FOR
5. Enter an amount on the ten key pad. Do not use the decimal key. For example, for
$1.99, enter:
1 9 9
6. Press a department key. For example, press department 2/10:
2/10

Totaling a Cash Sale
1. Register the items you wish to sell. THANK-YOU
2. To display and print the subtotal of the sale CALL AGAIN
including tax, press SUBTOTAL:
DEPT.1 T1 $2 99
SUB DEPT.1 T1 $2 99
TOTAL 4 X @1.99
3. To total a cash sale, press CASH/TEND: DEPT.2 $7 96
SUBTOTAL $14.30
CASH/ TAXABLE1 $5.98
TEND TAX1 AMOUNT $0.36
CASH $14.30
4. The display will indicate “=” for total, the
03-01-1999 15:27
drawer will open and the receipt will print 000002 00
as in the example on the right.
Tendering a Cash Sale

DEPT.1 T1 $2 99
SUB DEPT.1 T1 $2 99
TOTAL 4 X @1.99
3. Enter the amount tendered by the customer. DEPT.2 $7 96
For example, for $20.00 enter: SUBTOTAL $14.30
TAXABLE1 $5.98
TAX1 AMOUNT $0.36
2 0 0 0
TOTAL $14.30
CASH $20.00
4. Press CASH/TEND: CHANGE $5.70
03-01-1999 15:27
CASH/
TEND
000004 00
5. The display will indicate “C” for change,

the drawer will open and the receipt will
print as in the example on the right.

Tendering a Check Sale
DEPT.1 T1 $2 99
SUB DEPT.1 T1 $2 99
TOTAL 4 X @1.99
3. Enter the amount of the check tendered by DEPT.2 $7 96
the customer. For example, for $20.00 SUBTOTAL $14.30
enter: TAXABLE1 $5.98
TAX1 AMOUNT $0.36
TOTAL $14.30
2 0 0 0
CHECK $20.00
CHANGE $5.70
4. Press CHECK:
03-01-1999 15:27
000005 00
CHECK

Totaling a Charge Sale

DEPT.1 T1 $2 99
SUB DEPT.1 T1 $2 99
TOTAL 4 X @1.99
3. Press CHARGE: DEPT.2 $7 96
SUBTOTAL $14.30
TAXABLE1 $5.98
CHARGE
TAX1 AMOUNT $0.36
CHARGE $14.30
03-01-1999 15:27
drawer will open and the receipt will print
000006 00
Note: Charge tendering is not

allowed.

Advanced Operating
Instructions
Clerk Operations
If you wish to use the clerk system, you must first activate the clerk system by setting system option
#16. See “System Option Programming” on page 50. You can activate the clerk system for stay
down or pop-up mode.
• Stay down means that once a clerk is signed on, the same clerk will remain signed on
until a different clerk signs on or the original clerk signs off. A stay down clerk system
might be used when only one operator uses the register at a time, and a different
operator begins when a work shift is changed.
• Pop-up means that the clerk is automatically signed off an the end of each transaction.
Therefore, to begin a transaction, you must first sign a clerk on. A pop-up clerk system
might be used in a department store, where several clerks might use the register during
the same shift, and clerk sales information is required.
Clerk Sign On
♦ To sign on, enter the secret code and press the CLERK key, or press the CLERK key,
then enter the secret code and press the CLERK key again.
CLERK or CLERK CLERK
Secret Secret
clerk # clerk #
Clerk Sign Off

♦ To sign off, enter 0, press the CLERK key.
0 CLERK
ER-350II Electronic Cash Register v1.3 Advanced Operating Instructions • 19

Department Registrations
As you make department registrations, you can follow your entries by viewing the display. The
digits marked “DPT” indicate the department used. The digit marked “RPT” counts items as they
are repeated.
Open Department
1. Enter an amount on the ten key pad. Do THANK-YOU

not use the decimal key. For example, for CALL AGAIN
$2.99, enter:
DEPT.1 T1 $2 99
2 9 9 TAXABLE1 $2.99
TAX1 AMOUNT $0.18
2. Press a department key. For example, press CASH 3.17
department 1/9: 03-01-1999 15:27
000002 00
1/9
Preset Price Department

A preset department registers the price that was previously programmed. See “Department
Programming” on page 45 to program preset prices.
1. Press a preset department key. For THANK-YOU

example, press department 5/13: CALL AGAIN
DEPT.5 $1 29
5/13
CASH $1.29
03-01-1999 15:27
000005 00
20 • Advanced Operating Instructions ER-350II Electronic Cash Register v1.3

Department Repeat Entry
Open or preset price departments may be repeated as many times as necessary by pressing the same
department again. (Likewise open or preset PLUs may be repeated by pressing the PLU key again.)

$2.99, enter: DEPT.1 T1 $2 99
DEPT.1 T1 $2 99
2 9 9 TAXABLE1 $5.98
TAX1 AMOUNT $0.36
2. Press a department key. For example, press CASH $6.34
department 1/9: 03-01-1999 15:28
000006 00
1/9
3. To register a second item exactly as the

first, press the department key a second
time. For example, press department 1/9:
1/9
Multiplication
When several of the same items are to be entered into the same Department, you can use
multiplication. You may enter a quantity up to 4 figures (1 to 9999) using the @/FOR key. You
may multiply open or preset departments.
1. Enter the quantity of items being THANK-YOU

purchased, press the @/FOR key. For CALL AGAIN
example, enter 4 on the numeric key pad 4 X @1.99
and press the @/FOR key: DEPT.1 T1 $7 96
TAXABLE1 $7.96
4 @/
TAX AMOUNT $0.48
FOR
SUBTOTAL $7.96
2. Enter an amount on the ten key pad. Do CASH $8.44
not use the decimal key. For example, for 03-01-1999 15:29
$1.99, enter: 000007 00
1 9 9
Press a department key. For example, press

department 1/9:
1/9

Department Multiplication With Decimal Point
If you are selling items by weight, or if you are selling yard goods, you can multiply a fraction of a
unit.
1. Enter the quantity purchased with the THANK-YOU

decimal point, press the @/FOR key. For CALL AGAIN
example, for 3 ¾ pounds of produce, enter: 3.750 X @0.99
DEPT.1 T1 $3 71
3 . 7 5 @/ TAXABLE1 $3.71
FOR
TAX AMOUNT $0.22
2. Enter an amount on the ten key pad. Do CASH $3.93
not use the decimal key. For example, if 03-01-1999 15:30
the price is $.99 per pound, enter: 000008 00
9 9
Press a department key. For example, press

department 1/9:
1/9
Split Pricing
When items are priced in groups, i.e. 3 for $1.00, you can enter the quantity purchased and let the
register calculate the correct price.
1. Enter the quantity purchased, press the THANK-YOU

@/FOR key. For example, enter: CALL AGAIN
2/3 X @1.00
2 @/ DEPT.1 T1 $0.67
FOR
TAXABLE1 $0.67
2. Enter the quantity of the group price, press TAX AMOUNT $0.04
the @/FOR key. For example, if the items CASH $0.71
are priced 3 for $1.00, enter: 03-01-1999 15:31
000009 00
3 @/
FOR
3. Enter an amount on the ten key pad. For

example, if the items are priced 3 for
$1.00, enter:
1 0 0
4. Press a department key. For example, press

department 1/9:
1/9

Single Item Department
Single item departments automatically total as a cash sale immediately after registration. Use single
item departments for speedy one item sales. For example if you are selling admission tickets, and all
ticket sales are one item sales, you can assign open or preset department single item department for
ticket sales. After each registration, the drawer will immediately open, and a separate receipt is
printed. See “Department Programming” on page 45 to program a single item department.
1. Press a single item preset department key. THANK-YOU

(or enter a price and press a single item CALL AGAIN
open department key.) For example, press
department 6/14: DEPT.6 $1 29
CASH 3.17
6/14
03-01-1999 15:32
000010 00

PLU (Price Look Up) Registrations
PLUs must be programmed before they may be operated. See “PLU (Price Look Up) Programming”
on page 66 to program open or preset PLUs.
Open PLU
1. Enter the PLU number, press the PLU key. THANK-YOU

For example, enter: CALL AGAIN
2 PLU PLU2 T1 $2 99
TAXABLE1 $2.99
2. Enter an amount on the ten key pad. Do TAX1 AMOUNT $0.18
not use the decimal key. For example, for CASH 3.17
$2.99, enter: 03-01-1999 15:45
000032 00
2 9 9
3. Press the PLU key again.
PLU
Preset Price PLU

1 PLU PLU1 $1 29
CASH $1 29
03-01-1999 15:46
000033 00
PLU Repeat Entry

PLU1 T1 $2 99
1 PLU PLU1 T1 $2 99
TAXABLE1 $5.98
2. To register a second item exactly as the TAX1 AMOUNT $0.36
first, press the PLU key a second time: CASH $6.34
03-01-1999 15:51
PLU
000035 00

PLU Multiplication
When several of the same items are to be entered into the same PLU, you can use multiplication.
You may enter a quantity up to 4 figures (1 to 9999) using the @/FOR key. You may multiply open
or preset open or preset PLUs.
1. Enter the quantity of items being THANK-YOU

purchased, press the @/FOR key. For CALL AGAIN
example, enter 4 on the numeric key pad 4 X @1.99
and press the @/FOR key: PLU1 T1 $7 96
TAXABLE1 $7.96
4 @/
TAX AMOUNT $0.48
FOR
SUBTOTAL $7.96
2. Enter the PLU number, press the PLU key. CASH $8.44
For example, enter: 03-01-1999 15:51
000036 00
1 PLU
PLU Multiplication With Decimal Point

If you are selling items by weight, or if you are selling yard goods, you can multiply a fraction of a
unit.
1. Enter the quantity purchased with the THANK-YOU

decimal point, press the @/FOR key. For CALL AGAIN
example, for 3 ¾ pounds of produce, enter: 3.750 X @2.99
PLU3 T1 $11 21
3 . 7 5 @/ TAXABLE1 $11 21
FOR
TAX AMOUNT $0.67
2. Enter the PLU number, press the PLU key. CASH $11.88
For example, enter: 03-01-1999 15:52
000037 00
3 PLU

Split Pricing PLU
When items are priced in groups, i.e. 3 for $1.00, you can enter the quantity purchased and let the
register calculate the correct price.
1. Enter the quantity purchased, press the THANK-YOU

@/FOR key. For example, enter: CALL AGAIN
2/3 X @2.99
2 @/ PLU3 T1 $1.99
FOR
TAXABLE1 $1.99
2. Enter the quantity of the group price, press TAX AMOUNT $0.12
the @/FOR key. For example, if the items CASH $2.11
are priced 3 for $1.00, enter: 03-01-1999 15:55
000039 00
3 @/
FOR
3. Enter the PLU number, press the PLU key.

For example, enter:
3 PLU

Shifting or Exempting Tax
Shifting Tax
Taxable Departments and PLUs can be programmed to automatically add the appropriate tax or
taxes. Occasionally, you may need to sell a normally taxable item without tax, or a normally taxable
item with tax. You can perform this tax shifting with the TAX SHIFT key.
1. Enter the number for the tax you wish to THANK-YOU

shift. Press 1 to shift tax 1, press 2 to shift CALL AGAIN
tax 2 or press 3 to shift tax 3. Press the
TAX SHIFT key. For example, shift tax DEPT.1 $2 99
1: TAXABLE1 $2.99
CASH $2.99
1 TAX
SHIFT
03-01-1999 15:27
000002 00
2. Enter an amount on the ten key pad. Do
not use the decimal key. For example, for
$2.99, enter:
2 9 9
3. Press a department key. For example, press

department 1/9:
1/9
4. If department 1/9 is normally taxable by tax

1, the registration will non-taxable by tax 1,
the registration will include tax.

Exempting Tax
Occasionally, you may need to exempt tax from an entire sale. For example, you might remove all
state and local taxes when you sell to a church or charitable institution.

$2.99, enter:
DEPT.1 T1 $2 99
2 9 9 SUBTOTAL $3.17
CASH $2.99
2. Press a taxable department key. For 03-01-1999 15:28
example, press department 1/9: 000045 00
1/9
3. Press Subtotal:
SUB
TOTAL
4. Enter the number for the tax you wish to

exempt. Press 1 to shift tax 1, press 2 to
shift tax 2 or press 3 to shift tax 3. Press
the TAX SHIFT key. For example,
exempt tax 1:
1 TAX
SHIFT
5. Total the sale with CASH/TEND,

CHECK, or CHARGE. The sale will not
include tax 1.

Percent Key (+% and -%) Operations
Use the Percent keys to add a percentage surcharge or subtract a percentage from an item or the
subtotal of a sale. You can enter the amount of the percentage before pressing the -% or +% keys,
or you can program a preset percentage if you are consistently using the same percentage.
Programming determines whether it is possible to enter a percentage when the key is also
programmed with a preset percentage. See “+% and -% Key Programming” on page 58 to set a
preset percentage.
Preset Percent on a Department or PLU Item

In this example the -% key is preset with a rate of %10.00.
1. Register the discounted item. THANK-YOU

2. Press the -% key: CALL AGAIN
DEPT 2 $10.00
-%
-% 10.000
-1.00
3. The discount is automatically subtracted.
CASH $9.00
03-01-1999 15:51
000031 00
Enter a Percent on a Department or PLU

You can also operate the -% or +% keys by entering the percentage of the discount or surcharge. If
necessary, you can enter the percentage with a decimal key (up two 3 digits, i.e. 99.999%).
1. Register the discounted item. THANK-YOU

2. Enter the percentage. If you are entering a CALL AGAIN
fraction of a percent, you must use the
decimal key. For example, for H off enter: DEPT 2 $10.00
-% 33.333
3 3 . 3 3 3
-3.33
CASH $6.67
3. Press the -% key: 03-01-1999 15:52
000032 00
-%
4. The discount is automatically subtracted.

Percent On Sale Total
In this example a surcharge of 15% is applied.

2. Press SUBTOTAL: CALL AGAIN
SUB DEPT 2 $10.00

TOTAL SUBTOTAL $10.00
+% 15.000
3. Enter the percentage. For example, for
15% enter: $1.50
CASH $11.50
03-01-1999 15:53
1 5
000033 00
4. Press the +% key:
+%
5. The surcharge is automatically added.
Return Merchandise Registrations

If you wish to return or refund an item, press Return Merchandise, then re-enter any item you wish.
You can return merchandise as part of a sale, or you can return merchandise as a separate transaction
and return cash to the customer.
1. To return an item, press MDSE RTRN: THANK-YOU

CALL AGAIN
MDSE
RTRN
RETURN MDSE
2. Enter the price of the item you wish to DEPT 2 T1 -2.99
return, then press the department key where TAXABLE1 -2.99
it was registered originally. TAX1 AMOUNT -0.18
CASH -3.17
2 9 9 03-01-1999 15:50
2/10
000030 00
3. Total the sale with CASH/TEND,
CHECK, or CHARGE.

Voids and Corrections
Void Last Item

This function corrects the last item entered.
1. Register the item you wish to sell. THANK-YOU

2. Press the VOID key. CALL AGAIN
DEPT.1 T1 $2 29
VOID
DEPT 2 $1.29
VOID
DEPT 2 -1.29
TAXABLE1 $2.29
TAX1 AMOUNT $0.14
CASH $2.43
03-01-1999 15:47
000027 00
Void Previous Item

This function allows you to correct an item registered previously in a transaction.
1. Register an item. Then register a second THANK-YOU

item. CALL AGAIN
2. To correct the first item, press CLEAR,
then press VOID: DEPT 2 $1.29
DEPT.1 T1 $2 29
CLEAR VOID
VOID
DEPT 2 -1.29
3. Enter the price of the first item, then press TAXABLE1 $2.29
the department key where it was registered TAX1 AMOUNT $0.14
originally. CASH $2.43
03-01-1999 15:49
1 2 9
000029 00
2/10

Cancel
The CANCEL key allows you to stop any transaction. Anything registered within the transaction
before the CANCEL key is pressed is automatically corrected. The CANCEL key may be
inactivated through programming, see “CANCEL Key Programming” on page 62.

2. Press the CANCEL key. CALL AGAIN
DEPT.1 T1 $2 29
CANCEL
COUPON -0.50
CANCEL------------------
03-01-1999 15:46
000026 00
Void Position Operations

You can use the Void control lock position to correct any complete transaction. To correct any
transaction:
1. Turn the control lock to the VOID position. THANK-YOU

2. Enter the transaction you wish to correct CALL AGAIN
exactly as it was entered originally in the
REG control lock position. You can enter VOID MODE
discounts, voids, returns, tax exemptions or DEPT.1 T1 -2 29
any other function. DEPT 2 -1.00
SUBTOTAL -3.43
3. All totals and counters are corrected as if
TAXABLE1 -2.29
the original transaction did not take place.
TAX1 AMOUNT -0.14
CASH -3.43
03-01-1999 15:46
000026 00

- (Minus) Key Registrations
You can register a negative amount by entering a price, then pressing the - (Minus) key. For
example, you can enter bottle returns or coupons using the - (Minus) key.
Note: You can program the minus key so that tax is charged on the gross
amount, or on the net amount after the subtraction. See “- (Minus) Key
Programming” on page 60.

2. Enter the amount you wish to subtract from CALL AGAIN
the sale, for example for a $.50 coupon,
enter: DEPT.1 T1 $2 29
COUPON -0.50
5 0
TAXABLE1 $2.29
TAX1 AMOUNT $0.14
CASH $1.93
3. Press the - (Minus) key.
03-01-1999 15:42
000025 00
-

No Sale Operations
Open Drawer
The #/NO SALE key will open the cash drawer when you have not already started a transaction.
1. Press #/NO SALE: THANK-YOU

CALL AGAIN
#/NO
SALE
OPEN DRAWER
2. The drawer will open and the receipt will 03-01-1999 15:44
print as in the example on the right. 000022 00
Non Add Number

You can also use the #/NO SALE key to print any number (up to 8 digits) on the printer paper. You
can enter the number any time during a transaction. For example, if you wish to record a charge
account number, enter the number and press the #/NO SALE key before totaling the sale with the
CHARGE key.

2. Enter the number you wish to record, for CALL AGAIN
example enter:
DEPT.1 T1 $2 99
NON ADD NO. 1234
1 2 3 4
TAXABLE1 $2.99
3. Press #/NO SALE: TAX1 AMOUNT $0.18
CHARGE $3.17
#/NO
03-01-1999 15:41
SALE 000023 00
4. Press CHARGE:
CHARGE


Received On Account Operations
You can use the Received on Account key to accept cash into the cash drawer when you are not
actually selling merchandise. For example, use the Received on Account key to accept payments for
previously sold merchandise, or record loans to the cash drawer.
1. Enter the amount of cash you are receiving, THANK-YOU

for example, enter: CALL AGAIN
2 0 0 0 RECEIVED ON $20.00
03-01-1999 15:40
2. Press RECD ACCT: 000020 00
RECD
ACCT
3. The drawer will open and the receipt will

Paid Out Operations

You can use the PAID OUT key to track cash paid out for merchandise or to record loans from the
cash drawer.
1. Enter the amount of cash you are paying, THANK-YOU

for example, enter: CALL AGAIN
2 0 0 0 PAID OUT $20.00

03-01-1999 15:41
2. Press PAID OUT: 000021 00
PAID
OUT
3. The drawer will open and the receipt will


Totaling and Tendering
Three keys may be used to total and total a sale: CHECK , CHARGE , CASH/TEND key. The
CHECK and CASH/TEND keys can also be used for change calculation.
Subtotaling a Sale
1. Register the items you wish to sell.

2. To display and print the subtotal of the sale
SUB
TOTAL
3. The subtotal will display with “=” indicated

in the left digit position of the display.
Totaling a Cash Sale

2. To total a cash sale, press CASH/TEND: CALL AGAIN
CASH/ DEPT.1 T1 $2 99
TEND DEPT.1 T1 $2 99
4 X @1.99
drawer will open and the receipt will print DEPT.2 $7 96
as in the example on the right. SUBTOTAL $14.30
TAXABLE1 $5.98
TAX1 AMOUNT $0.36
CASH $14.30
03-01-1999 15:27
000002 00

Tendering a Cash Sale

2. Enter the amount tendered by the customer. CALL AGAIN
For example, for $20.00 enter:
DEPT.1 T1 $2 99
DEPT.1 T1 $2 99
2 0 0 0
4 X @1.99
3. Press CASH/TEND: DEPT.2 $7 96
SUBTOTAL $14.30
CASH/ TAXABLE1 $5.98
TEND TAX1 AMOUNT $0.36
TOTAL $14.30
CASH $20.00
CHANGE $5.70
03-01-1999 15:27
000004 00
Tendering a Check Sale

2. Enter the amount tendered by the customer. CALL AGAIN
For example, for $20.00 enter:
DEPT.1 T1 $2 99
DEPT.1 T1 $2 99
2 0 0 0
4 X @1.99
3. Press CHECK: DEPT.2 $7 96
SUBTOTAL $14.30
TAXABLE1 $5.98
CHECK
TAX1 AMOUNT $0.36
TOTAL $14.30
CHECK $20.00
CHANGE $5.70
03-01-1999 15:27
000005 00

Totaling a Charge Sale

2. Press CHARGE: CALL AGAIN
DEPT.1 T1 $2 99
CHARGE
DEPT.1 T1 $2 99
3. The display will indicate “=” for total, the 4 X @1.99
drawer will open and the receipt will print DEPT.2 $7 96
as in the example on the right. SUBTOTAL $14.30
TAXABLE1 $5.98
Note: Charge tendering is not TAX1 AMOUNT $0.36
CHARGE $14.30
allowed.
03-01-1999 15:27
000006 00
Check Cashing
Check cashing means exchanging cash for a check. Normally, this function is not allowed. If you
wish to allow check cashing, you must set system option #15 to a value of 1. See “System Option
Programming” on page 50.
1. Enter the amount of the check tendered by THANK-YOU

the customer. For example, for $20.00 CALL AGAIN
enter:
CHECK $20.00
2 0 0 0 CASH -20.00
03-01-1999 15:33
2. Press CHECK TEND: 000013 00
CHECK
TEND


Split Tender
Split tendering means paying for one sale by different payment methods. For example, a $20.00 sale
could be split so $10.00 is paid in cash, and the remaining $10.00 is charged. If necessary, you can
make several different payments.
Note: If a portion of a sale is to be charged, the charge payment must be

entered last.

2. Enter the amount of cash tendered by the CALL AGAIN
customer. For example, enter $10.00 and
press CASH/TEND: DEPT.2 $20 00
SUBTOTAL $20.00
1 0 0 0 CASH/ TOTAL $20.00
TEND CASH $10.00
3. The display will indicate “=” and $10.00, TOTAL $10.00
indicating the amount still due. The drawer CHARGE $10.00
will not open. Press CHARGE to charge 03-01-1999 15:34
the remaining amount: 000014 00
CHARGE


Post Tender
Post tendering means computing change after the sale has been totaled and the drawer is open. This
feature is useful when a customer changes the amount of the tender or the clerk becomes confused
counting change manually. Normally, this function is not allowed. If you wish to allow post
tendering, you must set system option #14 to a value of 1. See “System Option Programming” on
page 50.

2. Press CASH/TEND: CALL AGAIN
CASH/ DEPT.1 T1 $2.00

TEND SUBTOTAL $2.12
3. The display will indicate “=” for total, the TAXABLE1 $2.00
drawer will open and the receipt will print TAX1 AMOUNT $0.12
as in the example on the right. CASH $2.12
03-01-1999 15:36
4. Enter the amount of the tender, Press 000015 00
CASH/TEND:
2 0 0 0 CASH/
TEND
5. The display will indicate “C” for change

and display $17.88 change due.

Currency Conversion
If you normally accept currency from a neighboring nation, you can program the SAM4s ER-350II to
convert the subtotal of a sale to the equivalent cost in the foreign currency. To do this, you need to
program the conversion factor. For example, if the US dollar (home currency) is worth 1.3720
Canadian dollars (foreign currency), the conversion factor is 1.3720. See “Programming Currency
Exchange Rates” on page 63 to set a conversion rate.

2. Press SUBTOTAL to display the amount CALL AGAIN
due in your home currency:
DEPT.1 T1 $2.00
SUB SUBTOTAL $2.12
TOTAL TAXABLE1 $2.00
3. To convert the amount due to an equivalent TAX1 AMOUNT $0.12
value in foreign currency, press C/CONV: FOREIGN AMT @10.00
CHANGE RATE #1.3720
C/CONV
HOME AMT. $7.29
CHANGE $.5.17
4. Enter the amount of the foreign currency
tender, Press CASH/TEND: 03-01-1999 15:38
000016 00
1 0 0 0 CASH/
TEND
5. The display will indicate “C” for change

and display $5.17 change due. The change
due is computed in home currency!

Add Check
Use the ADD CHECK key when you wish to issue a receipt, but not yet pay for the sale. For
example, one person may wish to pay for two guest checks at a restaurant, or one person may pay for
two admissions, where separate receipts are required for each person.
1. Register the items you wish to sell on the THANK-YOU

first receipt. CALL AGAIN
2. Press ADD CHECK to issue a receipt for
the items: DEPT.1 T1 $2.00
TAXABLE1 $2.00
ADD TAX1 AMOUNT $0.12
CHECK ADD CHECK $2.12
3. Register the items you wish to sell on the 03-01-1999 15:39
next receipt, press ADD CHECK to issue a 000017 00
receipt for the items:
ADD THANK-YOU
CHECK CALL AGAIN
4. Press SUBTOTAL to display the amount
due for both of the receipts: DEPT.2 $5.00
ADD CHECK $5.00
SUB 03-01-1999 15:39
TOTAL 000018 00
5. Total or tender the sale with CASH/TEND,
CHECK or CHARGE
THANK-YOU
CALL AGAIN
TAXABLE1 $2.00
TAX1 AMOUNT $0.12
CASH $7.12
03-01-1999 15:39
000018 00

Receipt On/Off and Receipt on Request
When a receipt is not normally issued, you can turn the receipt function on or off.
If the receipt is off, you can still issue a receipt after the sale has been completed. Normally, this
function is not allowed. If you wish to allow after sale receipts, you must set system option #17 to a
value of 1. See “System Option Programming” on page 50.
To Turn the Receipt Off

♦ With the control lock in the REG position, press PAID OUT:
PAID
OUT
To Turn the Receipt On

♦ With the control lock in the REG position, press PAID OUT again:
PAID
OUT
Printing a Receipt after the Sale

♦ After the sale has been totaled, but before the next transaction is started, press
CASH/TEND:
CASH/
TEND
Note: Because receipt memory is limited, when a sale has more than 30 items
or more than 3 tenders, the receipt after sale can not print all items. A row of
dots is printed indicating the receipt is incomplete.

Advanced Programming
Instructions
Department Programming
Programming Department Status

There are two parts to department programming. Department status is set here. Depending on
whether you select open or preset department status is this section, you can also program either the
open department entry limit or the preset department price. See “Programming Department Entry
Limit or Price” on page 48.
Use this section to program the following status options:
• Set negative departments that subtract from the sale, rather than normal positive
departments which add to the sale.
• Enforce the entry of a non-adding number before the department entry. See “Non Add
Number” on page 34 for operation sequences.
• Disable the departments, so that entries are not allowed.
• Choose Open or Preset departments. Open departments accept amount entries. Use
open departments to enter different priced items into the same category. Preset
departments automatically register a preprogrammed price when the department key is
pressed. Use preset departments to register an individual item quickly and accurately.
For example, cigarette packs or food items can be assigned to departments as presets.
When you select preset departments, you can also decide if the department can also
accept open entries. This option is referred to as “preset override”.
• Set single item departments which automatically total as a cash sale immediately after
the department entry. Single item departments are used to speed up one item sales.
• Select a tax status to determine whether sales tax is automatically added.
Unless otherwise programmed, departments are positive, open, not taxable, not single item
departments, and accept unlimited amounts (up to 7 digit entry). Therefore, it is not necessary to
program departments you wish to be open, positive, non-taxable, not single item, with no entry limit.
ER-350II Electronic Cash Register v1.3 Advanced Programming Instructions • 45

Programming Department Status
2. Decide if you want a negative, enforced non-add entry, or disabled department. If you
do not want any of these department options, enter 0. If you wish to select any of these
options, complete the table below by adding the status digits for each option. Enter the
resulting digit.
Department is Yes = 1 +
Negative No = 0
Enforce Non-Add Yes = 2 +
Entry No = 0
Department is Disabled Yes = 4 +
No = 0
3. Decide if you want a preset or single item department. If you do not want any of these
department options, enter 0. If you wish to select any of these options, complete the
table below by adding the status digits for each option. Enter the resulting digit.
Department is Preset Yes = 1 +

No = 0
Allow Preset Override Yes = 2 +
No = 0
Department is Single Yes = 4 +
Item No = 0

No = 0
No = 0
No = 0

7. Repeat steps 2 through 6 for each department you wish to program.
46 • Advanced Programming Instructions ER-350II Electronic Cash Register v1.3

Department Status Programming Flowchart
Repeat for each
Department
@/ DEPT DEPT CASH/

FOR SHIFT KEY TEND
Negative? Preset? Tax Use DEPT SHIFT

Non-Add? Single Status for depts 9-16
Disabled? item? Code
Department Status Programming Examples

For example, set:
• department 1 open, taxable by rate 1
• department 4 preset, taxable by rate 2
• department 9 negative, preset, taxable by rate 1 & 2
To set Department 1, enter:
0 0 1 @/
FOR 1/9
0 1 2 @/
FOR 4/12
1 1 3 @/ DEPT.
FOR SHIFT 1/9
CASH/
TEND
The status you have entered will display and print on the printer:
DEPT.1 1
DEPT.4 12
DEPT.9 113
PROGRAM TERMINATE
01-03-1999 16:36
000014 00

Programming Department Entry Limit or Price
Note: Open departments are automatically assigned a 7 digit entry limit. You
do not need to program this section for open departments, unless you wish to
set a different limit.
If you are programming a open department:

• You can limit errors by setting the maximum amount that may be entered into a
department.
If you are programming a preset department:
• You can set the preset price. The price you program here is the amount that is
automatically registered when the department key is pressed.
Programming a Department Entry Limit or Price

2. If the department is preset, enter the preset price, up to seven digits (01 to 1234567).
(It is not necessary to enter proceeding zeros. For example enter $1.00 as 100.)
OR,
If the department is open, enter the entry limit you wish to set.
4. Repeat from step 2 above for each department you wish to set.

Department Entry Limit or Price Programming Flowchart
Repeat for each Preset Department
DEPT DEPT CASH/

SHIFT KEY TEND
Preset Price
or Use DEPT SHIFT
High Amount Lock Out for depts 9-16
(Leading zeros are not necessary)
Department Entry Limit or Price Programming Examples

For example, set:
• department 1 open, with a entry limit of $50.00
• department 4 preset for $2.50
• department 9 preset for $0.99
5 0 0 0
1/9
2 5 0
4/12
9 9 DEPT
SHIFT 1/9
CASH/
TEND
DEPT.1 $50.00
DEPT.4 $2.50
DEPT.9 $0.99
PROGRAM TERMINATE
01-03-1999 18:56
000049 00

System Option Programming
Twenty system options are provided so that you can configure the SAM4s ER-350II to your exact
requirements. Refer to the “System Option Table” on page 52 to review the system options. Read
each option carefully to determine if you wish to make any changes.
NOTE: Because after clearing memory all options settings are automatically
set to 0, and because your most likely option selections require a status setting
of 0, you do not need to program this section unless you wish to change the
default status.
Programming a System Option:

2. Enter the option number of the system option you wish to change. Press the RECD
ACCT key.
3. Enter the number representing the status you have selected. Press the PAID OUT key.
4. Repeat from step 3 for each system option you wish to change.
System Option Flowchart

Repeat for each
System Option
RECD PAID CASH/

ACCT OUT TEND
Option # Status

System Option Programming Examples
Set the following options
• Option 15: Allow check cashing.
• Option 20: Enforce cash or check tender at totaling.
To set option 16:
1 5 RECT 1 PAID
ACCT OUT
To set option 20:
2 0 RECT 1 PAID
ACCT OUT
CASH/
TEND

System Option Table
NOTE: Shaded areas are the default settings, in other words, the shaded area
indicates the way the register is automatically set up.
Option SYSTEM OPTION STATUS

No.
1 Print the grand total on X,/Z report. YES = 0
NO = 1
2 Print the gross total on X,/Z report. YES = 0
NO = 1
3 Reset the consecutive number counter after a Z report. NO = 0
YES = 1
4 Reset the Z counter after Z report. NO = 0
YES = 1
5 Skip totals with zero value on X,Z report. YES = 0
NO = 1
6 Reset the grand total after a Z report. NO = 0
YES = 1
7 Print the subtotal when pressed. YES = 0
NO = 1
8 Cash must be declared before X/Z report. NO = 0
YES = 1
9 Allow X reports YES = 0
NO = 1
10 Decimal point position 0 = none
1 = 1 place
2 = 2 places
1 = 3 places
11 Select a method for tax printing:
Print Taxable Totals. Print tax amounts separately. 0

Print Taxable Totals. Print only total of all taxes. 1
Print Taxable Totals. Do not print tax amounts. 2
Do not print Taxable Total. Print tax amounts separately. 3
Do not print Taxable Total. Print only total of all taxes. 4
Do not print Taxable Total. Do not print tax amounts. 5

Option SYSTEM OPTION STATUS
No.
12 Rounding method for Round up at 0.50 0
percentage key and tax. Always Round up 1
Always Round down 2
13 Rounding method for decimal Round up at 0.50 0
multiplication and split pricing. Always Round up 1
Always Round down 2
14 Allow Post Tender. NO = 0
YES = 1
15 Allow Check Cashing. NO = 0
YES = 1
16 Select clerk option:
Clerk function inactive. 0

Allow clerk function. Clerk stay down mode. 1
Allow clerk function. Clerk pop up mode. 2
17 Allow receipt after sale. NO = 0
YES = 1
18 Print Currency Symbol:
Print “$” 0
Print “.” 1
Do not print currency symbol. 2
19 Enforce cash or check tender at totaling. NO = 0
YES = 1

Advanced Tax Programming
Use the instructions in this chapter only if you wish to determine tax program entries yourself. See
“Programming Tax” on page 13 to enter a simple tax rate.
Important Note: After you have entered your tax program, test for accuracy
by entering several transactions of different dollar amounts. Carefully check
to make sure the tax charged by the cash register matches the tax on the
printed tax chart for your area. As a merchant, you are responsible for
accurate tax collection. If the cash register is not calculating tax accurately,
contact your local SAM4s Dealer for assistance.
Tax Rate Programming

You can program up to three separate taxes on the SAM4s ER-350II. Set tax rate(s) here.
• If you are entering a tax table, see “Tax Table Programming” on page 56 to enter the
tax break points.
• If you are entering a Canadian Goods and Services Tax (GST), use tax rate 3 for the
GST tax, and use tax rates 1 and/or 2 for any other provincial tax or taxes.
Programming Tax Rates and Status

2. If the tax is a percentage rate, enter it with a decimal. (0.000-99.999). It is not
necessary to enter proceeding zeros. For example, for 6%, enter 06.000 or 6000.
3. For the type of tax, enter:
0 if the tax is a percentage added to the sale (normal add on tax)

1 if the tax is a percentage value added tax (VAT; calculated as part of the sale)
4. Enter 0 here for all taxes, unless if you are programming tax 3 as a Canadian GST. If
the tax is a Canadian GST. Enter:
1 if the GST (tax 3) is taxable by rate 1

2 if the GST (tax 3) is taxable by rate 2
3 if the GST (tax 3) is taxable by rates 1 and 2
5. Enter:
1 to set tax rate 1

2 to set tax rate 2
3 to set tax rate 3
6. Press the TAX SHIFT key.

Tax Rate Programming Flowchart
. TAX CASH/
SHIFT TEND
Tax Rate Tax GST Tax #

tax
type Info (1-3)
Tax Rate Examples

6 . 0 0 0 0 0 1 TAX
SHIFT
If tax 3 is 8 percent Canadian GST and the GST is taxable, enter:
8 . 0 0 0 2 3 3 TAX
SHIFT
CASH/
TEND
The rates you have entered will display and print on the printer:
TAX1 STATUS 00
TAX1 RATE 6.000
TAX3 STATUS 23
TAX3 RATE 8.000
PROGRAM TERMINATE
01-03-1999 16:36
000013 00
00

Tax Table Programming
In some cases, a tax that is entered as a percentage does not follow exactly the tax charts that apply
in your area (even if the tax chart is based on a percentage). In these cases, we recommend that you
enter your tax using tax table programming. This method will match tax collection exactly to the
break points of your tax table.
Before programming, obtain a copy of the tax table you wish to program. You will need the printed
tax table if you wish to determine the break point entries yourself.
Note: You can enter up to 47 break points.
Determining Break Point Entries

1. Refer to the “Tax Table Programming Example - Illinois 6% Tax Table” on page 57 to
help with this exercise.
2. Calculate the break point differences by subtracting the high side of the previous range
from the high side of the dollar range.
3. Examine the pattern of break point differences to determine when the break points
begin to repeat. Mark the beginning break points that do not fit a pattern as “non-
repeat breaks.” Mark the break points that are repeating in a pattern as “repeat breaks.”
Programming a Tax Table

2. Enter the number of the tax you are programming (1, 2, or 3), press the TAX SHIFT
key.
3. Enter the maximum amount that is not taxed, press the TAX SHIFT key.
4. Enter the first tax amount charged, press the TAX SHIFT key.
5. For each non-repeat break point, enter the high side from the sale dollar range and
press the TAX SHIFT key.
6. Press the CHECK key.
7. For each repeat break point, enter the high side from the sale dollar range and press the
TAX SHIFT key.
8. Press the CASH/TEND key to end the tax table program.

Tax Table Programming Example - Illinois 6% Tax Table
Break point
Tax Charged Sale Dollar Range Differences
$0.00 $0.00 - $0.10
$0.01 $0.11 - $0.21 11
$0.02 $0.22 - $0.38 17
$0.03 $0.39 - $0.56 18 Non-Repeat
$0.04 $0.57 - $0.73 17
$0.05 $0.74 - $0.91 18
$0.06 $0.92 - $1.08 17
$0.07 $1.09 - $1.24 16 Repeat
$0.08 $1.25 - $1.41 17
$0.09 $1.42 - $1.58 17
$0.10 $1.59 - $1.74 16
$0.11 $1.75 - $1.91 17
$0.12 $1.92 - $2.08 17
$0.13 $2.09 - $2.24 16
$0.14 $2.25 - $2.41 17
To enter the program for the Illinois 6% tax table:

1. Enter 1 (for tax #1), press the TAX SHIFT key.
2. Enter 1 0 (the maximum amount that is not taxed), press the TAX SHIFT key.
3. Enter 1 (the first tax amount charged), press the TAX SHIFT key.
4. Enter 2 1 (non-repeat break point),press the TAX SHIFT key.
5. Enter 3 8 (non-repeat break point),press the TAX SHIFT key
9. Press the CHECK key.
10. Enter 1 0 8 (repeat break point), press the TAX SHIFT key.
13. Press the CASH/TEND key to complete the tax program.

+% and -% Key Programming
There are two percentage keys on the keyboard: +% and -%. The +% key applies a surcharge. The
-% key applies a discount. Without any further programming, you can apply a discount or surcharge
to an individual item or to the subtotal of a sale be entering a percentage and pressing the +% or -%
key. This program allows you to:
• decide to calculate any taxes before or after the percentage is applied
• set a preset percentage for the +% or -% key
• if a preset percentage is set, decide if you wish to also allow a percentage to be entered
• inactivate the key
Programming the +% or -% Key

2. Enter the percentage rate you wish to preset, or 0 if you only wish to enter the
percentage. Press the +% or -% key, depending on which key you are programming.
Be sure to enter the decimal point if you are setting a rate that is not an even
percentage, i.e. enter 33 H % as 3 3 . 3 3 3. If you are setting an even percentage, it is
not necessary to enter the decimal point, i.e. enter 50 % as 5 0.
3. To decide if tax is calculated before or after the percentage is applied, complete the
table below by adding the status digits for each tax. Then enter the resulting tax status
code.
Calculate Rate 1 after Yes = 1 +

the discount/surcharge? No = 0
4. Enter:
0 If you do not wish to allow the operator to also enter a percentage (override).
1 if you wish to allow the operator to also enter a percentage (override).
2 if you wish the key to be inactive.
+% or -% Key Programming Flowchart
. +% or CASH/
-% TEND
Preset Percentage
Tax Over-
Status ride?
Code Inactive?

+% or -% Key Programming Example
Set the -% (discount) Key preset for 50% and so that tax 1 is calculated after the discount is applied
and override is allowed. Enter:
5 0 . 0 0 0 1 1 -% CASH/
TEND

- (Minus) Key Programming
The - (Minus) key is used to enter the amount of a coupon that is subtracted from the sale.
• The - (Minus) key can programmed to be taxable or non-taxable. In other words, when
you are subtracting a coupon, you can calculate sales tax on the net or the gross cost of
the item. If the - (Minus) key is taxable, you will calculate sales tax on the net cost of
the item. If the - (Minus) key is -non-taxable, you will calculate sales tax on the gross
cost of the item.
• You can also program limit errors by setting the maximum amount that may be entered
into the - (Minus) key. For example, setting a 3 digit limit means the maximum you
can enter is $9.99. This is referred to as the High Digit Lock Out, or HDLO.
Programming the - (Minus) Key

2. Enter the High Digit Lock Out (entry limit) digit from the table below. (Enter 0 for no
limit.)
HDLO Limits
1 .01 - .09
2 .01 - .99
3 .01 - 9.99
4 .01 - 99.99
5 .01 - 999.99
6 .01 - 9999.99
0 .01 - 99999.99
3. To decide if tax is calculated before or after the percentage is applied, complete the
table below by adding the status digits for each tax. Then enter the resulting tax status
code.

the Minus (-) key entry? No = 0
4. Enter:
0 for active minus key

1 for inactive minus key
5. Press the - (Minus) key.

Minus (-) Key Programming Flowchart
- CASH/
TEND
HDLO Tax Inactive?

Status
Code
Minus (-) Key Programming Example

Set the Minus (-) key with a three digit HDLO ($9.99) and so that tax 1 is calculated after the Minus
(-) key amount is entered. (In other words, tax is calculated on the net cost of the item.) Enter:
3 1 0 - CASH/
TEND

CANCEL Key Programming
The CANCEL key can be made inactive. Normally the key is active, however, you may wish to
inactivate it for security reasons.
Programming the CANCEL Key

1. Enter:
0 to activate the CANCEL key
1 to inactivate the CANCEL key
2. Press the CANCEL key.
Cancel Key Programming Flowchart
CANCEL CASH/
TEND
Inactive?
Cancel Key Programming Example

To inactivate the CANCEL key, enter:
1 CANCEL CASH/
TEND

Currency Conversion
If you normally accept currency from a neighboring nation, you can program the SAM4s ER-350II to
convert the subtotal of a sale to the equivalent cost in the foreign currency. To do this, you need to
program the conversion factor. For example, if the US dollar (home currency) is worth 1.3720
Canadian dollars (foreign currency), the conversion factor is 1.3720.
Note: Foreign currency exchange rates may be stated as “foreign currency in

dollars”, or “dollars in foreign currency”. Use the rate stated in “dollars in
foreign currency” when you are programming this section.
Programming Currency Exchange Rates

2. Enter the exchange rate of up to 5 digits (do not enter the decimal point).
3. Enter a number from 0 to 4 to indicate the decimal position.
4. Press the C/CONV key.
Currency Exchange Rate Programming Flowchart
C/CONV CASH/
TEND
Exchange Rate Decimal

Position
Currency Exchange Rate Programming Example

The US dollar (home currency) is worth 1.3720 Canadian dollars (foreign currency.
1 3 7 2 0 4 C/CONV CASH/
TEND
Exchange Rate Decimal

Position

Programming Clerks
If you wish to use the clerk system, you must first activate the clerk system by setting system option
#16. See “System Option Programming” on page 50. You can activate the clerk system for with a
stay down or pop-up mode.
• Stay down means that once a clerk is signed on, the same clerk will remain signed on
until a different clerk signs on or the original clerk signs off. A stay down clerk system
might be used when only one operator uses the register at a time, and a different
operator begins when a work shift is changed.
• Pop-up means that the clerk is automatically signed off an the end of each transaction.
Therefore, to begin a transaction, you must first sign a clerk on. A pop-up clerk system
might be used in a department store, where several clerks might use the register during
the same shift, and clerk sales information is required.
With the clerk system activated, you can operate up to 10 clerks. The clerk registering a transaction
is printed on the bottom of the receipt to indicate clerks 1 through 10. For example:
03-01-1999 15:27
000002 CLERK 1 00
See “Clerk Operations” on page 19 for clerk sign on and sign off sequences.
Programming a Clerk Code

The clerk code consists of a three digit secret number, followed by the digit representing the number
of the clerk.
2. Set system option #16 to a value or 1 or 2 (for with a stay down or pop-up mode). See
“System Option Programming” on page 50.
3. Enter the clerk number (1-10), press the CLERK key.
4. Enter a three digit secret code, press the @/FOR key
5. Repeat from step 3 for each clerk you wish to program.
Clerk Programming Flowchart
Repeat for each clerk
CLERK @/ CASH/
FOR TEND
Secret
Clerk # clerk #
1.thru 10

Clerk Programming Example
To set Clerk #5 with a code of 5 6 7, enter:
5 CLERK 5 6 7 @/ CASH/
FOR TEND
Printing Clerk Codes:

If you need to verify clerk codes:
2. Press the CLERK key.
3. The printer will print as in the example below:
THANK-YOU
CALL AGAIN
CLERK 1 1
CLERK 2 2
CLERK 3 3
CLERK 4 4
CLERK 5 567
CLERK 6 6
CLERK 7 7
CLERK 8 8
CLERK 9 9
CLERK 10 10
03-01-1999 15:39
000017 00

PLU (Price Look Up) Programming
The SAM4s ER-350II offers 300 PLUs (Price Look Ups) as a standard feature. Like departments
PLUs (Price Look Ups) may be open or preset.
• Preset PLUs are used to register preset items. The most significant difference between
a preset department and a preset PLU is the method of registration. While preset
departments are registered by simply pressing the department key, preset PLUs are
registered by entering the PLU number and pressing the PLU key.
There are many possible uses for preset PLUs. Since there are many more PLUs than
departments, you may use PLUs when you wish to accurately price and count a larger
group of items. Possible uses include: menu items in a restaurant or items (such as
cigarettes) that you wish to inventory.
• Use open PLUs when you wish to enter different priced items into a larger number of
categories.
Programming PLU Status

There are two parts to PLU programming. PLU status is set here. Depending on whether you select
open or preset PLU status in this section, you can also program either the open PLU entry limit or
the preset PLU price. See “Programming PLU Entry Limit or Price” on page 69.
Use this section to program the following status options:
• Set negative PLUs that subtract from the sale, rather than normal positive PLUs which
add to the sale.
• Enforce the entry of a non-adding number before the PLU entry. See “Non Add
Number” on page 34 for operation sequences.
• Disable the PLUs, so that entries are not allowed.
• Choose Open or Preset PLUs.
• Set single item PLUs which automatically total as a cash sale immediately after the
department entry. Single item departments are used to speed up one item sales.
• Select a tax status to determine whether sales tax is automatically added.

Programming PLU Status
2. Enter the number of the PLU you wish to program (1-300), press the PLU key.
3. Decide if you want a negative, enforced non-add entry, or disabled PLU. If you do not
want any of these options, enter 0. If you wish to select any of these options, complete
the table below by adding the status digits for each option. Enter the resulting digit.
PLU is Negative Yes = 1 +

No = 0
Enforce Non-Add Yes = 2 +
Entry No = 0
PLU is Disabled Yes = 4 +
No = 0
4. Decide if you want a preset or single item PLU. If you do not want any of these
options, enter 0. If you wish to select any of these options, complete the table below by
adding the status digits for each option. Enter the resulting digit.
PLU is Preset Yes = 1 +

No = 0
PL:U is Single Item Yes = 2 +
No = 0

No = 0
No = 0
No = 0
6. Press the department key that you want this PLUs’ sales added to, or press DEPT
SHIFT and the appropriate department if you are selecting departments 9-16.
7. Repeat steps 2 through 6 for each PLU you wish to program.

PLU Status Programming Flowchart
Repeat for each
PLU
PLU DEPT DEPT CASH/

SHIFT KEY TEND
PLU #
Negative? Preset? Tax Use DEPT SHIFT
Non-Add? Single Status for depts 9-16
Disabled? item? Code
PLU Status Programming Examples

For example, set:
• PLU #1 preset, not single item, taxable by rate 1, with sales reported to department 2.
• PLU #30 preset, single item, taxable by rate 2, with sales reported to department 4.
• PLU #6 open, not single item, non-taxable, with sales reported to department 9.
To set PLU 1, enter:
1 PLU 0 1 1
2/10
3 0 PLU 0 3 2
4/12
6 PLU 0 0 0 DEPT
SHIFT 1/9
CASH/
TEND
The status you have entered will display and print on the printer:
PLU1 11
DEPT.2
PLU30 T1 32
DEPT.4
PLU6 0
DEPT.9
PROGRAM TERMINATE
01-03-1999 16:36
000014 00

Programming PLU Entry Limit or Price
Note: Open PLUs are automatically assigned a 7 digit entry limit. You do not
need to program this section for open PLUs, unless you wish to set a different
limit.
If you are programming a open PLU:

• You can limit errors by setting the maximum amount that may be entered into a PLU.
If you are programming a preset PLU:
• You can set the preset price. The price you program here is the amount that is
automatically registered when the PLU is entered.
Programming a PLU Entry Limit or Price

2. Enter the number of the PLU you wish to program (1-300), press the PLU key.
3. If the PLU is preset, enter the preset price, up to seven digits (01 to 1234567). (It is not
necessary to enter proceeding zeros. For example enter $1.00 as 100.)
OR
If the PLU is open, enter the highest amount that may be entered into the PLU.

5. Repeat from step 2 above for each PLU you wish to program.

PLU Entry Limit or Price Programming Flowchart
Repeat for each Preset PLU
PLU @/ CASH/
FOR TEND
PLU # Preset Price

or
High Amount Lock Out
(Leading zeros are not necessary)
PLU Entry Limit or Price Programming Examples

For example, set:
• PLU 1 with a preset price of $1.99
• PLU 30 with a preset price of $10.00
• PLU 6 with a entry limit of $5.00
1 PLU 1 9 9 @/
FOR
3 0 PLU 1 0 0 0 @/
FOR
6 PLU 5 0 0 @/
FOR
CASH/
TEND
PLU1 T1 @1.99
PLU30 T2 @10.00
PLU6 @5.00
PROGRAM TERMINATE
01-03-1999 18:56
000049 00

Setting a Register Number
You can program a two digit register number that will print on the lower right corner of each
transaction. If you are using more than one cash register, the register number can be used to identify
the register where the transaction was entered.
03-02-1996 02:38
000026 99
Register Number
To set a register identification number:

2. Enter register number and press the #/NS key:
#/NS
CASH/
TEND

Programming Descriptions
Customer Logo
Without otherwise programming, the customer logo will print a two line message at the top of each
receipt:
THANK-YOU
CALL AGAIN
If you wish you can replace this message with your own custom message. Your message can be up
to 5 lines long.
Programming a Custom Preamble/Postable Message:

3. Refer to the “Code Table” on page 76 and enter the two digits that represent each
character you wish. You can enter up to 26 character codes for each line.
5. Enter the two digit number that represents the line of the message you wish to program:
Preamble Message Postamble Message
11 = 1st Line 21 = 1st Line
12 = 2nd Line 22 = 2nd Line
13 = 3rd Line 23 = 3rd Line
th
14 = 4 Line 24 = 4th Line
15 = 5th Line 25 = 5th Lin
th
16 = 6 Line 26 = 6th Line
6. Press the CHECK TEND key
7. Repeat from step 2 for each line you are programming.
Logo Programming Flowchart

Repeat for each Line of the Logo
@/ @/ CHECK/ CASH/
FOR FOR TEND TEND
Up to 26 Line #
2-digit Code
character
codes

Logo Programming Example
Program the first line of the logo to say “GENERAL STORE”
3. To center the message on the receipt, enter six space characters: 7 0 7 0 7 0 7 0 7 0
7 0.
4. Enter the codes representing the text “GENERAL STORE”: 2 6 2 4 3 3 2 4 3 7 2 0 3 1
7 0 3 8 3 9 3 4 3 7 2 4.
6. Enter 1 1, press the CHECK TEND key.

Department Descriptor
Without otherwise programming, each department will print the department number for registrations
and reporting. For example, the receipt will look like this:
DEPT.1 T1 $2.99
DEPT.7 T1 $1.99
If you wish you can each department descriptor with a custom descriptor, up to 10 characters in
length. For example, you could program your own descriptors like this:
GROCERY T1 $2.99
MEAT T1 $1.99
Programming a Department Descriptor

3. Refer to the “Code Table” on page 76 and enter the two digits that represent each
character you wish. You can enter up to 10 character codes for each department.
6. Repeat from step 2 for each department you are programming.
Department Descriptor Programming Flowchart

Repeat for each department
@/ @/ DEPT DEPT CASH/

FOR FOR SHIFT KEY TEND
Up to 10 Use DEPT
2-digit SHIFT for depts
character
codes
Department Descriptor Programming Example

Program the department 1 descriptor to say “GROCERY”
3. Enter the codes representing the text “GROCERY”: 2 6 3 7 3 4 2 2 2 4 3 7 4 4.
5. Press the Department 1/9 key

PLU Descriptor
If you are using PLUs, the PLU descriptor print the PLU code unless you choose to program a
custom descriptor. For example, the receipt will look like this:
PLU1 T1 $2.99
PLU23 T1 $1.99
If you wish you can each department descriptor with a custom descriptor, up to 10 characters in
length. For example, you could program your own descriptors like this:
CIGARETTE T1 $2.99
APPLES T1 $1.99
Programming a PLU Descriptor

3. Refer to the “Enter the PLU code, press the PLU key.
4. Code Table” on page 75 and enter the two digits that represent each character you
wish. You can enter up to 10 character codes for each PLU.
6. Enter the PLU number, press the PLU key.
7. Repeat from step 2 for each department you are programming.
PLU Descriptor Programming Flowchart

Repeat for each PLU
@/ @/ PLU CASH/
FOR FOR TEND
PLU
Up to 10 Code
2-digit
character
codes
PLU Descriptor Programming Example

Program the descriptor for PLU 1 to say “APPLES”
3. Enter the codes representing the text “APPLES”: 2 0 3 5 3 5 3 1 2 4 3 8.
5. Enter the PLU code, press the PLU key.

Code Table
Using the Code Table
1. Find the character you wish to print.
2. Find the first entry digit for the character by following the column to the top of the
table.
3. Find the second entry digit for the character by following the row to the left margin of
the table.
For example the code for A is 20 and the code for Z is 45.
First Entry
1 2 3 4 5 6 7
0 0 A K U • ! SPACE
1 1 B L V / " |
2 2 C M W : % ^
3 3 D N X ; ' ~
Second
Entry 4 4 E O Y < ( \
5 5 F P Z = ) {
6 6 G Q @ > * }
7 7 H R & ? + _
8 8 I S # [ , .
9 9 J T $ ] - DBL
WIDTH

Setting Receipt/Journal Status
The printer can be set to generate customer receipts, or print a sales journal. In the receipt mode, the
printer will print the logo and feed the paper a sufficient length so that a receipt can be torn off. In
the journal mode, there is no additional paper feeding between transactions. The default state of this
program is the RECEIPT status.
To change the printer status from receipt to journal, or from journal to receipt:
1. Turn the control lock to the X position.
2. Enter 9999 on the numeric keypad and press the PAID OUT key.
9 9 9 9 PAID
OUT
Printing a Programming Report

You can generate a printed report of all the programming options.
2. Press the CASH/TEND key to print the program report.

Program Report Example:
THANK-YOU
CALL AGAIN
Department Status -> DEPT.1 70

Department Price or Limit -> $0.00
DEPT.2 70
$0.00
DEPT.3 70
$0.00
(Department Status and Price/Limit is .
listed for each department) .
.
DEPT.16 70
$0.00
Tax 1 Status -> TAX1 STATUS 00

Tax 1 Rate -> TAX1 RATE 0.000
Percentage Discount Key Status -> -% STATUS 0
Percentage Discount Key Rate -> -% RATE 0.000
Percentage Surcharge Key Status -> +% STATUS 0
Percentage Surcharge Key Rate -> +% RATE 0.000
Minus (-) Key Status -> - STATUS 0
Currency Conversion Exchange Rate -> CHANGE RATE #0
Decimal Position -> DECIMAL 0
System Option Value -> OPTION1 0
.
(System Option Value is listed for .
each option) .
PLU Status & Department -> PLU1 011 DEPT.4

PLU Price -> T1 $1.00
(PLU Status and Price is listed .
for each PLU that is programmed) .
.
Date/Time -> 03-11-1999 16:03
Transaction Counter/Register Number -> 000066 00

Reports
Report Summary
There are two basic types of reports: "X", or read-only and "Z", or read & reset to zero. Some
reports are available in both types.
The following table summaries the reports available on the SAM4s ER-350II:
Control Lock
Report Position Key
Financial X or Z CASH/
TEND
Period-to-Date Financial X or Z CHARGE
Hourly Sales X or Z X/TIME
All PLU X or Z PLU
Clerk X or Z CLERK
String Report (Financial, Z SUB

PLU, Time and Clerk TOTAL
reports in sequence)
From/To PLU X PLU
First PLU
PLU
Last PLU
Cash in Drawer X SUB
TOTAL
Check in Drawer X CHECK

TEND
ER-350II Electronic Cash Register v1.3 Reports • 79

Running a Report
1. Find the report you wish to run from the table on the previous page.
2. Turn the control lock to the X or the Z position.
3. Press the appropriate key for the report you wish to run.
Cash-In-Drawer Declaration
Cash-In-Drawer Declaration is an optional feature that forces you to count the drawer and declare
the drawer count before a report can be run. By forcing the operator to declare, without knowledge
of the expected drawer totals, you are assured that all cash will be deposited. System option #8 must
be set to a value of 1 to enforce cash declaration. See “System Option Programming” on page 50 to
program system options.
Declaring Cash
1. Turn the control lock to the X position. THANK-YOU

2. Enter the amount of the cash counted, press CALL AGAIN
the SUBTOTAL key:
INPUT AMOUNT $98.79
SUB CASH IN DRAWER
9 8 7 9
TOTAL $92.29
3. The printer will print the declared amount, DIFFERENCE $6.50
the cash-in-drawer total from the cash 03-01-1999 15:57
register and compute the difference 000041 00
4. Proceed to run the report you wish to print.
Note: You must run a report after

declaring cash before registering any
new transactions.
80 • Reports ER-350II Electronic Cash Register v1.3

Report Samples
Financial Report
Note: This sample report is shown with items of zero value listed on the report.
Your report may only show totals with values other than zero, depending on
the setting for system option #5.
THANK-YOU
CALL AGAIN
Report Name -> < DAILY REPORT >
Report Type/Reset (Z) Counter X 1
Department Activity Counter -> DEPT.1 18

Department Sales Total -> T1 $33.03
DEPT.2 1
$0.07
DEPT.3 4
$50.99
DEPT.4 2
$3.50
DEPT.5 0
$0.00
DEPT.6 0
$0.00
DEPT.7 1
$20.99
.
(Department Counters and Totals are .
listed for each department) .
DEPT.16 0
$0.00
------------------------
+DEPT TTL 26
$108.58
-DEPT TTL 0
$0.00
ADJST DEPT TTL 26
$108.58
------------------------
Continued on the next page . . .

Total of non-taxable sales -> NONTAX TTL
Taxable sales for tax rate 1 -> TAXABLE1 $33.04
Tax 1 amount collected -> TAX AMOUNT $1.98
Activity count for discount key -> -% 0

Dollar amount of discounts -> $0.00
Activity count for surcharge key -> +% 0
Dollar amount of surcharges -> $0.00
Activity count for -(MINUS) key -> -% 0
Dollar amount of -(MINUS) -> $0.00
Net Sales total -> NET TOTAL $110.57
TAX 1 credited on negative sales -> CREDIT TAX1 $0.00

Count of Return Merchandise items -> RETURN MDSE 1

Total of Return Merchandise -> -10.00
Count of VOID key activity -> VOID KEY 0
Total of VOID key activity -> $0.00
# of VOID key position transactions -> VOID MODE 0
Dollar amount of VOID key position -> $0.00
# of canceled transactions -> CANCEL 0
Amount of canceled transactions -> $0.00
Gross Sales Total GROSS TTL $120.57
# of Cash sales -> CASH 6

Dollar amount of Cash sales -> $60.59
# of Check sales -> CHECK 2
Dollar amount of Check sales -> $19.99
# of Charge sales -> CHARGE 1
Dollar amount of Charge sales -> $29.99
# of Rec’d on Account transactions -> RECEIVED ON 2
Total of Rec’d on Accounts -> $30.99
# of Paid Out transactions -> PAID OUT 1
Total of Paid Out transactions -> $10.00
Continued on the next page . . .

CURRENCY TOTAL
Foreign Currency Total -> $0.00
CASH IN DRAWER
Cash in drawer amount -> $81.58
CHECK IN DRAWER
Check in drawer amount - > $19.99
Count of no sales -> NO SALE COUNT 0

Customer Count -> CUSTOMER COUNT 9
******************
GRAND TOTAL
Non-resettable Grand Total -> $12474.83
Date/Time -> 03-11-1999 2:03

Hourly Sales Report
The Hourly sales report lists the number of transaction and their dollar total for each hour of the day.
THANK-YOU
CALL AGAIN
Report Name -> < TIME REPORT >
Time Period Activity Counter -> 10:00 7

Time Period Sales Total -> $7.59
11:00 1
(Counters and Totals are $346.67
listed for each time period) 12:00 9
$110.57
******************
Activity count of all time periods -> CNT TOTAL 17
Total of all time periods -> TOTAL $474.83
Date/Time -> 03-11-1999 12:03

PLU Report
The PLU report lists the activity and sale total for each PLU.
THANK-YOU
CALL AGAIN
Report Name -> < PLU REPORT >
PLU Activity Counter -> PLU1 1

PLU tax status/PLU price or limit -> T1 @1.99
Reporting Dept/PLU Sales Total -> DEPT.2 $1.99
PLU30 1
(PLU Counters and Totals are T2 @10.00
listed for each PLU) DEPT.4 $10.00
******************
Activity count of all PLUs -> CNT TOTAL 417
Total of all PLUs -> TOTAL $12474.83
Date/Time -> 03-11-1999 2:03

Clerk Report
If you are using a clerk system, the clerk report is available. (See “System Option Programming” on
page 50 and set option #16 to a value of 1 or 2 if you wish to use the clerk system.)
THANK-YOU
CALL AGAIN
Report Name -> < CLERK REPORT >
Total sales for the clerk -> •CLERK 1 $1.06

Number of no sales performed -> NO SALE CNT. 0
Customer Count for the clerk -> CUSTOM. CNT 1
•CLERK 2 $7.92
(Totals are listed NO SALE CNT. 0
for each CLERK) CUSTOM. CNT 9
*****************
Total count of all No Sales -> NO SALE CNT. 0
Total count of all customers -> CUSTOM. CNT 10
TOTAL $8.98
Date/Time -> 03-11-1999 2:03

Cash-in-Drawer Report
Run a Cash-in-Drawer report to quickly verify the amount of cash that should be in the cash drawer.
THANK-YOU
CALL AGAIN
Report Name -> < CASH-IN-DRAWER >
CASH-IN-DRAWER
Cash in drawer amount -> $81.58
Date/Time -> 03-11-1999 2:03
Check-in-Drawer Report
Run a Check-in-Drawer report to quickly verify the amount of checks that should be in the cash
drawer.
THANK-YOU
CALL AGAIN
Report Name -> < CHECK-IN-DRAWER >
CHECK-IN-DRAWER
Check in drawer amount -> $19.00
Date/Time -> 03-11-1999 2:14

System Balancing
Department Sales Total
+ +DEPT TTL (Add All Positive Departments)

- -DEPT TTL (Add All Negative Departments)
= ADJST DEPT TTL
Net Total
+ ADJST DEPT TTL

+ TAX1 AMOUNT
+ TAX2 AMOUNT
+ TAX3 AMOUNT
+ +% (Surcharge Total)
- -% (Discount Total)
- - (Minus Key Total)
= NET TTL
Gross Total
+ NET TTL
+ RETURN MDSE
+ VOID KEY
- +% (Surcharge Total)
+ -% (Discount Total)
+ - (Minus Key Total)
= GROSS TTL
Grand Total
+ Yesterdays Grand Total

+ Gross Total
= GRAND TOTAL

Manual Revision Record
Edition Date published Revison contents

V1.0 5/26/2006 Integrated Payment Appendix added
V1.1 1/05/2006 Added Postable Message Programming Information
V1.2 3/14/2007 Dept/PLU descriptors 10 characters, not 12
V1.2 6/25/2007 Added “E11” Error Message: Compulsory Tender, p.5
ER-350II Electronic Cash Register v1.3 Manual Revision Record • 89

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ER-350II Electronic Cash Register

For Fast Startup, See

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Advanced Operating Instructions 19

ER-350II Electronic Cash Register v1.3 i

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Advanced Programming Instructions 45

ii ER-350II Electronic Cash Register v1.3

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Manual Revision Record 89

ER-350II Electronic Cash Register v1.3 iii

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Using This Manual

This flowchart means:

ER-350II Electronic Cash Register v1.3 Introduction • 1

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PAPER #/NO @/ DEPT CLERK RECD

2 • Introduction ER-350II Electronic Cash Register v1.3

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ER-350II Electronic Cash Register v1.3 Introduction • 3

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OFF VOID Use to void (correct) items outside of a sale.

Key Positions Accessible

REG OFF, REG

Z VOID, OFF, REG, X, Z

P VOID, OFF, REG, X, Z, PGM

4 • Introduction ER-350II Electronic Cash Register v1.3

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DPT Indicates the department number of the registration (2 digits).

E3 Printer Error (paper jam)

E11 Amount Tender Compulsory on CASH or CHECK

ER-350II Electronic Cash Register v1.3 Introduction • 5

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Installing the Paper

ER-350II Electronic Cash Register v1.3 Quick Setup • 7

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3. Insert the end of the paper into the paper slot.

8 • Quick Setup ER-350II Electronic Cash Register v1.3

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ER-350II Electronic Cash Register v1.3 Quick Setup • 9

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10 • Quick Setup ER-350II Electronic Cash Register v1.3

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1. Unplug the register.

4. When memory is cleared, the register prints:

# INITIAL RAM ALL CLEAR #

ER-350II Electronic Cash Register v1.3 Quick Setup • 11

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Setting the Date

Date Setting Example

Setting the Time

Time Setting Example

12 • Quick Setup ER-350II Electronic Cash Register v1.3

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Programming a Tax Rate Percentage

1 to set tax rate 1

Tax Rate Programming Flowchart

Tax Rate Tax #