Educational Leadership

and Management

B.Ed (1.5 Year)

Units: 1–9 Course Code: 8605

DEPARTMENT OF EARLY CHILDHOOD EDUCATION

& ELEMENTARY TEACHER EDUCATION
FACULTY OF EDUCATION
ALLAMA IQBAL OPEN UNIVERSITY, ISLAMABAD

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 (All Rights reserved with the publisher)

Edition.............................................. 1st

Year of Printing ............................... 2014

Quantity ........................................... 10000

Price ................................................. Rs.

Composing, Layout ......................... Asrar ul Haque Malik

Printer .............................................. AIOU-Printing Press, H-8, Islamabad.

Publisher .......................................... Allama Iqbal Open University, Islamabad

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 CONTENTS

FORWARD............................................................................................................ iv

COURSE INTRODUCTION...................................................................................v

UNIT 1: Concept of Administration ..................................................................1

UNIT 2: Concept of Educational Management ...............................................25

UNIT 3: Concept of Supervision .....................................................................47

UNIT 4: Educational Planning ........................................................................63

UNIT 5: School Discipline and Classroom Management ...............................85

UNIT 6: Management of Resources ..............................................................115

UNIT 7: School Records ...............................................................................157

UNIT 8: Administrative and Supervisory Structure in Pakistan ...................177

UNIT 9: Evaluation Management System.....................................................209

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 FORWARD

Education is a process of learning and learning is a permanent change in behaviour.

Behaviour consists of feeling, knowing, thinking and acting. The change of behaviour is
brought through knowledge, attitude and skills. The system of education is devised to
inculcate the philosophy, social norms and skills for economic activities into the students
to create a progressive society. Education is considered as the most effective change
agent.

Education can play its role only effectively if it is managed properly. The leadership and
management of education can ensure its fruitfulness. Philosophy, psychology and
sociology of education bring desired change if education is managed and supervised
properly. The importance of this course is more than many others because the effective
change is initiated from the managers to the teachers and then to the students. If the
managers, administrators and supervisor are well versed in their functions, the desired
change can be made more easily.

It is established fact that administrator is an important agent for running the education
system effectively. So administrator either a supervisor or planner must be need mastery
and skills in his field and profession. For this purpose the existing course of educational
management and supervision is the best effort of teachers’ education department for
meeting, observing and coping the administrating, managing and supervising and
planning requirement and maxims.

So, I congratulate the course writers and reviewers for their professional input in
development of this course, particularly Dr. Naveed Sultana, the course coordinator.

Dean Faculty of Education

Prof. Dr. Shahid Siddiqui
Vice-Chancellor

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 COURSE INTORDUCTION
It has become the dire need for society that everyone must have a specialization in every
field of life due to rapid expansion of knowledge. Education modifies the behaviour of a
person, thus education can perform this duty well if the system of education runs
effectively. For making, developing and establishing the education system administration,
management and supervision to play an important role as well as in all other aspects of
society. In Pakistan the existing system of educational management and supervision is
considered as defective system which does not cope the national, and local level needs of
education system. There are so many reasons. One reason is that we cannot yet
established a firm administrative structure for education system. It is always uncertain
and wavering. So it is the need of our educational institution to prepare those personnel at
higher level who are highly skilled professional trained and capable in their field
particularly in school management and leadership. So the present course of educational
management and supervision observes and envisages the promotion of educational
leadership management and supervision.

The primary purpose of the educational leadership management and supervision is the
development and improvement of knowledge, understanding and skill in leadership,
administration management and supervision. It focuses on important elements of
educational management supervision.

The effort has been made in this course ot highlight all important features of educational
management and supervision. For this purpose, Unit 1 highlights the importance,
principles and approaches of educational administration as well as Islamic model of
administration, Unit 2 describes the concept of school management. Unit 3 highlights the
concept, kinds, purposes techniques of supervision and qualities and role of supervisor.
Unit 4 describes the educational planning. Unit 5 highlights the concepts purpose, factors
of school discipline. Similarly student classification criteria and it psychological factors
are also involved in this unit, Unit 6 explains the management resources and Unit 7
describes school record. Unit 8 highlights the administrative and supervisory structure in

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Pakistan. Unit 9 describes the concept, importance and effective role of evaluation in
improving the management system. System of evaluation and criteria is also discussed.

We wish to express our indebtedness to the writers and reviewers of this course who put
their ideas and efforts in the preparation of this course. We all are thankful the worthy
Vice-Chancellor, Prof. Dr. Shahid Siddiqui whose commitment to quality education and
encouraging attitude enable the course development teach to accomplish the task in more
congenial environment. Although the utmost efforts have been made by the course-
coordinator and other unit writers. Hence, mad made things always possess the chance of
mistake so any criticism and suggestion for the improvement and revision of next volume
will be welcomed.

Dr. Naveed Sultana

Course coordinator

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UNIT-1

CONCEPT OF ADMINISTRATION

Written by: Dr. Naveed Sultana

Reviewed by: Dr. Col. Manzoor Arif

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 CONTENTS
Introduction ..................................................................................................... 3

Objectives......................................................................................................... 3

1.1 Educational Administration Meaning and Nature .......................... 4

a) Importance of Educational Administration ......................... 5

b) Scope of Educational Administration ................................... 6

1.2 Approaches to Educational Management & Administration ......... 9

1.3 Basic Principles of Educational Administration .............................. 14

1.4 Meaning and Spirit of Islamic Administration ................................ 16

1.5 Fundamental Principles of Islamic Administration......................... 18

1.6 Dynamics of Islamic Model ................................................................ 20

1.6.1 The Structure of Islamic Model ............................................. 20

1.6.2 Duties of Islamic Administrator ............................................ 21

1.7 Activities............................................................................................... 23

1.8 Exercise ................................................................................................ 23

Bibliography .................................................................................................... 24

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Introduction

The word ‘administration’, as the Latin root ‘minister’ suggests, means

services, i.e., worked dedicated to the good of others. The main objective of
administration, therefore, is to secure for an individual or society, or the
nation, such environment which may lead to their fullest growth and
development.

Today more than five thousand men and women are entrusted with the
responsibility of administering education in the country. While majority of
them are of professional background, a few have been natured in the school
of experience. The total look towards educational administration has
undergone rapid changes during the recent years.

Objectives
After studying this Unit you will be able:

1. To describe the meaning, nature, importance and scope of educational

administration.
2. To apply the principles of administration in concerned field.
3. To discuss the approaches to educational management and
administration.
4. To relate Islamic concept of administration
5. to describe the principles and a dynamics of Islamic administration
model.

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1.1 Educational Administration Meaning and Nature
Administration is a machinery through which any organization or institution can
be managed. It is a mean set up for a smooth and efficient working of educational
structure. Educational administration is the direction, control and management of
all matters pertaining to school affairs. direction is the leadership within the
community and the school system. Control and management are the means for
realization of purposes defined in educational planning. Education is in the
control of the state as certain controls are at the state level in the form of
constitutional provisions, enactments and also as executive activities.
Management designates a broad function, which the responsibilities related to the
school, pupils, teachers and other affairs related to the school.

Russel T. Gregg defines, “Educational administration is the process of utilizing

appropriate materials in such a way as to promote effectively the development of
human qualities. It is concerned not only with the development of children and
youth but also with the growth of adults and particularly with the growth of
school personnel.

Good’s Dictionary of Education defines educational administration as, “All those

techniques and procedures employed in operating the educational organization in
accordance with established policies.”

Educational administration is concerned with the dealing and also coordinating

the activities of groups of people. It is the dynamic side of education. Educational
philosophy sets the goal; educational psychology explains the principles of
teaching and educational administration deals with the educational practices. It is
planning, directing controlling, executing and evaluating the educative process.

The scope of educational administration is very vast. It includes every thesis

regarding the efficient functioning of the educational institutions, securing the
greatest benefits to the greatest number through an adoption of practical measures.
It interprets and clarifies the functions and the activities educational programme
in fruitful relationship and also harmonises their mutual action. It ensures sound
educational planning, good direction and efficient and systematic execution.

A good administration is one, which exhibits human activity at its best. The
ingredients of good administration are:

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1. Associated performance-Human beings work in close collaboration and
there is sharing of responsibilities.
2. Organized purpose-well-defined purposes are achieved through sharing of
responsibilities.

3. Creativity-through dynamic approach. The group proceeds towards it goal.

4. Achievement – the feeling of achievement makes an administrator to take more

efforts to achieve perfection. Administration also involves different kinds of
activities to achieve its purpose and to perform the functions related to it.

a) Importance of Educational Administration

The purpose of educational administration is to enable an organization or an
institution to carry out its functions with maximum efficiency. It also enables the
right pupils to receive the right education and from the right teachers at a cost
which should be within the means of state, and which will enable the pupils to
profit from their learning. The basic purpose is to bring students and teachers
together under such conditions which will successfully promote the end of the
education. The major purposes are:

i) To frame well-defined policies and programmes so that teaching, learning

situation results in the growth and development of human beings.

ii) To make use of appropriate materials to bring about the effective

development of human qualities.

iii) To execute the programmes and activities of the organization so that its
objectives may be achieved.

iv) To assure the growth of children and adults and all the people involved in
the management.

The other important purposes are:

1. Achievement of Goals
Educational Administration is not a goal in itself rather it is the means to achieve
goals. It must serve the aims of education. If education is a tool for social
transformation, it must inculcate and generate a sense of identification and a sense
of one’s fellow beings. Educational Administration is concerned with human and
material resources. The human elements are pupils, parents, teachers and other

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employees in general at different levels. On the material side, there are money
buildings, equipments and instructional supplies. Beyond these two elements are
ideas, curricula, courses of study, methods, principles, laws and regulations,
community needs, and so on. The integration of these parts as a whole is a
challenge for the Administrator; rather these should be effectively used to achieve
the goals of education.

2. Economy
The administrative setup should check that human material resource should be
economically used to achieve maximum benefits. Wastage of any, resource
should be avoided. Education in the developing countries is consistently
administered poorly. It involves extraordinarily high monetary cost and lacks in
planning and coordination. For the most efficient mobilization of a country
resource, it is very important that the plans for the development of economy and
for developing human resources should be coordinated.

3. Conservation of Resources
From the standpoint of economic development three factors are of basic
importance i.e. natural resources, physical capital and human resources. Natural
resources are not only determining factor in economic development. Investment is
directly related to economic development but varies greatly in its effectiveness.
The problem is not only to bring about an increase in the share of natural produce,
but also to bring about a more desirable allocation of investment. To make full
use of capital investment, a qualified managerial, engineering and labour force is
essential for selection, operation and maintenance of such investments. Therefore,
to bring about development using education, it is desirable to conserve the three
types of resources.

4. Optimum use of Resources

These resources should be used in such a way that one should get the maximum
benefit out of them for good and efficient administration.

b) Scope of Educational Administration

Fayol considered administration as a way to plan, to organize, to command, to co-

ordinate and to control education.

Planning is an intellectual activity, which is performed on the basis of facts and

principles. It plans its activities in such a way that the objectives for which it has
come into existence can be achieved.

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To organize the means of arrangements, by which interrelationship along with
order for people, materials, procedure, knowledge and the work can be done.
Command or to direction involves the execution of plans and decisions and makes
the staff do their work.

Coordination requires harmonizing in a unified manner all the elements involved

in the programme. It seeks the cooperation of all who are involved in the
administration.

By control we can see that everything is carried out in accordance with the rules,
which have been laid down in the instructions, in other words, it is evaluations.

Fayol’s idea was further developed by Gulick and Urwick. The formula of the
functions of administration was referred to as POSDCORB, involving.

Planning:
The establishment of the formal structure of authority through which work
subdivisions are arranged, defined and coordinated for defined objectives.

Organizing:
The establishment of the formal structure of authority through which work
subdivisions are arranged, defined and coordinated for defined objectives.

Staffing:
The personnel function of brining in and training the staff and maintaining
favourable conditions for work.

Directing:
It is a continuous task of making decisions and also deciding on specific and
general orders and instructions and serving as the teacher of enterprise.

Coordinating:
It is the important aspect of inter-relating the various parts of the work.

Reporting:
Keeping the those records of who are answerable to executive and also to inform
him about what is going on, and keeping himself and his subordinate informed
through records research and inspection.

Budgeting:
It is the financial planning, accounting and control.

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Planning:
It involves the identification and classification of objectives and scope of
operation. It also investigates to reveal the condition which is affecting the
achievement of objectives.

Organizing:
Organization means taking those steps by which, the people who are involved in
administration remain in cooperative manner with each other and are prepared to
contribute their best to the joint activity of their talents and their energies are
optimally utilized.

Decision Making:
It is the art of executive decision to be take on pertinent questions which are not
pre-mature and which can be effective and can be put into action.

Stimulating:
A successful administrator makes all efforts to provide stimulation to the member
of the organization in order to get their cooperation spontaneously to achieve the
goals. He avoids the exercise of authority. He does not give specific direction but
helps them to attain the highest level of creativity.

Coordinating:
It s the brining up of appropriate relationships between people and the thing
which are necessary for the organization to achieve the objectives and involves
the allotment of duties and responsibilities also help the organization of all
activities of the individuals.

Communicating:
It is process by which direct-information, ideas, explanations and questions are
transmitted from person to person or from group to group. There are three
channels of communication process:

1. Upward Communication is from teachers to the principals to district

officials and to directorate etc.
2. Horizontal Communication, which runs along the same level of workers and
enables the colleagues to be conversant with activities of the organization.
There is no situation of subordination or superiority.
3. Downward Communication, where the flow of communication ideas,
suggestions and commands, are from senior officers towards juniors.

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Evaluating:
In this process whatever activities are performed, are put to test in order to find
out the extent by which they provided success in the accomplishment of set goals.
It is done to find out the weak spots and to make improvement in future by
overcoming the deficiencies. Evaluation is done through cooperative studies,
surveys, testing programmes, opinion polls, etc.

The administrative set-up should also see that elasticity and dynamism are
introduced in the working of the system. Education administration cannot be rigid
and static. Experimentation, trial and errors have to be allowed freely in the
administration of education. Freedom is the very soul of education. Educational
administration should enjoy the freedom to frame aims and ideals and put them
into practice. There should be a change in the attitude of administrators who
should cultivate openness of mind and a spirit of enquiry rather than a rule of the
thumb approach, which tried to stick to, established practices even though they
are meaningless. The practice of holding periodic reviews at least every three to
five years is an important administrative practice to discard the old and introduce
new practices, Inter-state contact should be built up and comparative analysis of
different state practices should be encouraged. The evolution of the techniques of
the detailed programming of the planned projects and by giving training in them
should be the responsibility of the national Institute of Educational Planners and
Administrators. The officer-oriented system where most of the work will be done
by the officers at their own level should be practiced.

1.2 Approaches to Educational Management and Administration

In one sense, administration is one of the most ancient factors of all human
endeavours. The Egyptians organized and administered vast complex enterprises
that required sophisticated planning, complex organizations, skilled leadership
and detailed coordination, at least two thousand years before the birth of Christ.
Similarly, the Chinese are known to have had highly systematic, large scale
systems at about same time as the pyramids were built, which used many of the
management concepts, which are still in use today. Nearer to us in time and better
known to most of us are the ideas and concepts that underlay the establishment of
the reputed civil services of Europe and Great Britain in the nineteenth century.
Two key nations provided the essential rationale for civil services.

1. The idea that administration is an activity that can be studied and taught
separately from the content of what is being administered.

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2. The belief that decisions about the policies and purposes of government
belong to the realm of political action but that these decisions are best
implemented by civil servants whose jobs are not dependent on the whims
of politicians and who are free to develop good administrative procedures.

In the United States in the nineteenth century, the term administration was used in
the context of the government and the idea it represented gave rise to the growth
of public administration, although civil service in America tended to connote a
system which is designed to ensure honesty and fairness rather than the expertise
associated with the European and British systems.

Industrial revolution brought about a change in the concept of general

administration, which, in turn, reflected in educational management and
administration.

Fredrick W. Taylor developed what later became known as his four principles of
scientific management. They were:

1. Eliminate the guesswork of rule of thumb. Try to find out the approaches in
deciding how each worker has to do a job by adopting scientific
measurements, to break the job into a series of small, related tasks.
2. Use more scientific, systematic methods for selection of workers and
training them for specific jobs.
3. Establish the concept that there is a clear division of responsibility between
management and workers, as management has to do the goal setting,
planning and supervision and workers executing the required tasks.
4. Establish the discipline in which management sets the objectives and the
workers cooperate in achieving them. These became enormously popular
not only in industry, but also in the management of all kinds of organization,
including the family.

At the same time that Taylor’s ideas and their application were having such
enormous impact on American life; a French industrialist was working out some
powerful ideas of his own. Unlike Taylor, who tended to view workers as the
extensions of factory machinery, Fayol focused his attention on the role of
manager rather than the worker. He clearly separated the process of
administration from other operations in the organization, such as production, and
emphasized on the common elements of the process of administration of different
organizations.

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Fayol believed that a trained administrative group was essential for improving the
operations of organizations, which were becoming increasingly complex. He
defined administration in terms of five functions: planning organizing,
commanding, coordinating and controlling.

A German sociologist, max Weber, produced some of the most useful, durable
and brilliant works on administrative system: it seemed promising at that time and
since from that time has proved indispensable: bureaucracy. According to Weber,
the bureaucratic apparatus should be very impersonal, minimizing irrational,
personal and emotional factors and thus leaving bureaucratic personnel free to
work with a minimum of friction or confusion. This, he concluded would result in
expert and impartial service to the organization’s clients.

Since the concept of scientific management called for the scientific study of jobs
to the performed, professors of educational administration undertook to describe
and analyze what role was played by school superintendents on the job. As the
study of problems of organization, management and administration became
established more and more firm, the principle of scientific management received
increased attention, also faced challenges from scholars and practitioners.

Luther Gulick and Lyndall Urwick stand out among many scholars who attempted
to synthesize what is now known as the classical formulation of principles, which
would be useful in developing good functional organizations. They advocated that
elements of the organization could be grouped and related according to function
geographic location or similar criteria.

The work of May Parker Follett was unique in the development of management
thought. Her ideas were rooted in the classical traditions of organizational theory
but matured in such a way that she, in effect, bridged the gap between scientific
management and the early industrial psychologists. Her ideas were instrumental
in modifying the trend toward rigidly structuralist views in classical management
theory and provided a rationale that was helpful in ushering the human relations
movement which pioneered conceptualizing about what today is called
contingency theory. Folett, first, viewed management as a social process and
second, saw it inextricably enmeshed in the particular situation. She did not see
authority as flowing from top of the organization’s hierarchy to be parceled out
among those in lower levels. In 1932, she sought the summaries her views by
developing four principles of sound administration. The first two were
coordinated by direct contact of responsible people and coordination in early
stages. The third was coordinated as the reciprocal relating of all the factors in the
situation and, finally, coordination as a continuing process which recognized that

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management is an ever changing dynamic process in response to emergency
situations, sharp contrast to traditional, static, classic views that sought to codify
universal principles of action.

In the time when the principles of scientific management were applied to industry
with greater care, a need to be more precise about the, effect of human factors on
production efficiency was felt. Elton Mayo along with other investigators made
available to the administrators the five concepts: Morale, group dynamics
democratic supervision, personal relations and behavioral concept of motivation.
These human relations, particularly the group dynamics movement attracted
social and behavioural scientists, who had already been studying the phenomena
whether human behaviour of individuals is interacting with one another in groups.

Robert Bales was the first man to document that successful groups tend to have
people in them who always play two key roles: It is necessary for someone to
keep the group focused in accomplishing its task and at the same time, it is
necessary for every successful group to have someone to see that the group is
paying attention for maintaining productive human relations within the group.
These two dimensions of group behaviour-task orientation and maintenance
orientation have proved to be of lasting value in understanding the dynamics of
group functioning.

Leadership was of great interest for those concerned with organizations and social
scientists did not take too long in realizing that, unlike the classical view,
leadership is not something that “great people” or individuals with formal legal
authority do to their subordinates, but rather, is a processor which involved
dynamic interaction with subordinates.

Classical or bureaucratic concepts of organizations are sometimes said to focusing

on organizations without people. There is such great emphasis on formal
organizational structure and high rational logic control that people are often
viewed as those who can fit into the structure on the organization’s terms. Human
relationship concepts, on the other hand, are often said to be deep within the
organization. Because management/administrative science always an effective
performance for goal seeking, and formal organization as its central focus.
Organizational behaviour is also closely linked with that of science also.
Management and administration necessarily must bear the responsibility for
establishing internal management of the organizations so as to achieve maximum
effectiveness.

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A new concept of acceptance developed among students of educational
administration, which recognized the dynamic interrelationships between the
structural characteristics of the organization and the personal characteristics of the
individual. Using his insight, students of organization began to conceptualize
organizations such as school system and schools’ social system. Unlike informal
human social systems, the school systems and schools may be classified as
follows:

a) They are specifically goal-oriented.

b) The work to be done so as to achieve goals is divided into subtasks and
assigned as official duties to established positions in the organizations.
c) These positions are arranged hierarchically in the formal organization and
authority relationships are clearly established.
d) General and impersonal organizational rules govern, to a large extent, what
people do in their official capacity and also, to a large extent, shape and
delirnit the interpersonal interactions of people in the organizations.

In the years 1955-1970, there was a great outpouring of theorizing and research in
educational administration which explored public school systems and schools.
Denial Giffith’s initiated landmark work on decision-making in educational
administration. Research in the field of educational administration revealed the
importance of behavioural perspectives, that is, the Human Resources
Management (HRM). Here the educational organizations are characterized not by
their order, rationality and system inheritance in classical thinking, but by
ambiguity and uncertainty in their fast changing environments, unclear and
conflicting goals, weak technology, fluid participation and loose coupling of
important activities and organizational units. However, non-instructional activities
of educational organization, such as financial accounting, pupil accounting and
the transportation system, are commonly managed by using bureaucratic
perspectives and techniques. Thus, HRM schools and other educational
organizations are understood to be dual organizational systems.

Conclusion
Educational administration becomes as essential as education: it is the practical
side of education, which has a scientific basis. The contribution of administration:
1. To implement the policies and other decisions of the legislative body.
2. To clarify and pursue the predetermined objectives, directions and priorities
of the enterprise.
3. To assemble and insure the prudent use of resources.
4. To help increase the productivity of all employed personnel.

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5. To unify and coordinate human efforts and material resource use.
6. To monitor progress towards the realization of objectives.
7. To create desirable organizational climate and professional working
relationships within the organization.
8. To appraise the quality and effectiveness of strategies selected and
personnel employed to pursue various objectives.
9. To help project the image of the institution and its personnel as effective,
productive and dynamic entities.
10. To report to the legislative body and the people on the stewardship of
authority and responsibilities.

1.3 Basic Principles of Educational Administration

a) Principle of Democratic Leadership
Leadership is derived not from status or power under the law but from the
situation by showing ability to deal with the problems. The supervisor, as a leader,
does not impose his whims but arrives at certain conclusions through group
thinking and cooperative decision-making. “It means a sharing responsibility for
achieving a successful outcome rather than throwing the weight of authority
behind a wrong judgment”.

In this principle there is a fact that teacher should be involved in full, fair and
frank discussion based upon a mutual recognition of the personal worth of the
other person. Such a discussion must reach specific conclusions and concrete
proposals, set down in writing so that the teachers and the supervisor can check
progress from time to time.

b) Principle of Co-operation
Co-operation implies:
i. Participation in an activity to attain a certain goal, and
ii. A sense of responsibility on the part of the teacher that he is a co-
worker, not a slave. It assumes that the best solution of any problem is
not known to any single person but it can be knows through mutual
help and discussion. Even if the supervisor knows a better method of
teaching a unit or organizing a class of pupils, he does not hand it
down to the teacher dogmatically. He simply discussed the problem
with the teacher, thinks with him of the various possible solutions,
helps him to make a choice and encourage him to implement the
decision which they have mutually arrived at. Such a cooperative
effort raised teacher’s morale encourages creativity and develops a

xxi
 sense of responsibility on his part. It also develops a climate in which
teachers tend to change.

c) Principle of Scientific method

This principle focuses attention upon getting the facts, upon analyzing the
situation, as it exists and upon drawing objective conclusions. The supervisor
should use the scientific method in making decisions as well as in determining
needs, examining resources, planning procedures and evaluating results.

d) Principle of Coordination
This principle assumes that a school or a group of schools is so such organized
that all teachers work as coordinated parts rather than individuals. It, however,
does not mean that the individuals should lose their identities. There is need for
coordinating instructional work and other activities in a certain subject through all
the schools classes as well as in various subjects in the same classes. Without
such an effort on the part of the supervisor the main purpose of education, i.e.
balanced development of child’s personality cannot be achieved.

Another important implication of this principle is that school and community

efforts to provide formal and non-formal learning experiences to the children,
who should also have the same focus and direction. Supervision must play an
important role in coordinating school and community efforts as well.

e) Principle of Flexibility
this principle implies that rules, procedures and standards should be adjustable to
meet the requirements changing conditions. Not only that each individual is
different from the other but the same individual may reach a goal with different
ways in similar situations and at different times. The supervisor must recognize
and respect individual differences in teachers, as should the later do in respect of
children. He should also adjust supervisory activities according to the individual
needs of teachers.

The principles of flexibility do not mean lowering the standards; it simply means
an adjustment of an arrangement or method so as to create a more favourable
environment for an individual’s growth and improvement. It also means that the
teacher should be provided with a variety of instructional aids and materials, that
the standards and the procedures should be so modified as to fit different schools
and communities (in urban and rural areas), and that supervisor must be fully
aware of the personal and professional problems of every teacher to be able to
provide individual guidance.

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f) Principle of Planning
Successful accomplishment of the objectives of an organization implies planning.
Planning involves both deciding what to do and determining how this is to be
done i.e. identification of the objectives and laying out of the alternatives for the
achievements of the objectives. Effective supervision, too, depends, for its
success, on careful planning. Planning is a cooperative enterprise. Besides clear
vision of goals and foresight of consequences, planning must be based on the
thinking of the persons concerned, their needs and aspirations.

To quote Ayer, “a supervisor without a plan has no point of departure and no

destination” some of the reasons given by him for supervisory planning are that:

1. The supervisor should have thought the situation, analyzed it selected for his
attention the weak sports new needs;
2. He has conceived before-hand professional activities directed to the
achievement of certain definite objectives.
3. He has provided for the coordination o the work of all; and
4. He has developed a basis for evaluation

g) Principle of Evaluation
Evaluation is one of the basic functions of supervision. It is more than testing
pupils or rating teachers. It aims at the improvement of persons, and products
involved. It is a process of making judgment by which more planning for
improvement is possible. To be effective the supervisor must be able to evaluate
school situations as well as his own role in the professional growth of teachers.
He should have developed evaluative criteria with the cooperation of teachers to
assess teaching, learning and supervision.

1.4 Meaning and Spirit of Islamic Administration

The Holy Quran is the real basis of Islamic life and its actual legislation is very
limited. Muslims are free to legislate as needs arise, in the spirit of social justice.
The few laws in the Holy Quran are often permissive and give large latitudes to
suit any change in circumstances. Qamarudin Khan, Professor of Islamic History,
Karachi University, is of the opinion that “the Holy Quran does not aim to create
a state but to create a society”. So whatever clearly stated laws given by Allah
(SW.T) and His messenger about life and society. No one is allowed to deviate
from them even by a hair’s breath. Calling the Prophet Muhammad (S.A.W) the
ideal philosopher – king, who surpasses in both theory and practice the qualities
which Plato sought in his ideal, are found from a famous Hadith of the Prophet
Muhammad (S.A.W) as the founder and theoretician of administration of Islamic

xxiii
state had a unique position as its executive head. In fact he was a legislator
(through divine revelation as well his personal pronouncements and practice all of
which acquired a sacred character for the Muslims), executive as well as a jurist.
He was not answerable to any one as for as the revealed commands were
concerned. But, in the absence of divine revelations, it was his wont to consult his
companions. In fact he was command by Allah (S.W.T) to do so. The Holy Quran
commands the Prophet “And consult them (i.e. those around you) in (important)
matters.

So the two essential and primary ingredients of the Islamic administration theory
are the Ummah and the Shari’ah. These concepts are clearly elaborated in the
Holy Quran. Prophet Muhammad (S.A.W) was himself the focal point of these
two concepts. Therefore, with the death of the Prophet, the Prophecy came to an
end. Thus there was created a gap between the Shariah and the Ummah. The new
link was created by the Ijma of the community in the form of the institution of the
Khilafah which constitutes the third element of Islamic political theory. The
fourth element would be the concept of Dar al-Islam and the Mumin living
therein.

The question arises that Islam favours the theocracy or democracy administrative
setup. Mulana Maududi says, the Islamic theocracy does not mean a rule by any
priestly class but it means common Muslims wielding reigns of power. But the
Muslims have to wield this power in keeping with the Book of Allah (S.W.T) and
Sunnah, of His Prophet. Maududi prefers to call the Islamic form of government
as “theo-democracy”. In this form of government Muslims have been allowed a
limited popular sovereignty under the paramountcy of Allah (S.W.T).

For knowing the Islamic concept of administration, the Islamic state in Medina is
the great example to turn to if one is to resolve the various problems of the
modern Islamic world. According to this view the Islamic state in Medina was
governed pursuant to the divine precepts of Muhammad (S.A.W). Take, as an
example, to the following quotation from Imam Khomeini.

“The most noble Messenger (Peace and Blessings be Upon Him) headed the
executive and administrative institutions of Muslims society. In addition to
conveying revelation and expounding and interpreting the articles of faith and the
ordinances and institutions of Islam, he undertook the implementation of law and
the establishment of the ordinance of Islam, thereby bringing into being the
Islamic state. He did not content himself with the promulgation of law, rather he
implemented it at the same time, cutting off hands and administering lashing and

xxiv
stoning. After the most noble Messenger, his successor had the same duty and
function”.

Overall to know the Islamic concept of administration a letter of Hazrat Umar the
second caliph of Islam, wrote to the governor of Kufa, Abu Musa Ashari on the
principles of justice. He wrote: administration of justice is a necessary duty. Teat
people equally be it in private audience of public sitting in matters of justice so
that the weak should not despair of your justice and the strong should not hope for
favour. It is for the plaintiff to produce proof and it is for the defendant to deny on
oath. Compromise is permissible provided it does not violate what has been
permitted or prohibited (by Shariah). If you have passed any judgment yesterday
there would be nothing wrong in reversing it today on second thought in the
interest of justice. If it is not there in the Quran or Hadith contemplate over it
deeply taking into account examples. Similar cases and drawing analogies. Fix a
time limit for the plaintiff to produce proof justice be done to him if the produces
proof or else, his case be demised.

1.5 Fundamental Principles of Islamic Administration

An Islamic administration is based on the sovereignty of Allah (S.W.T):

According to Islamic constitutional theory Absolute sovereignty over the entire

universe belongs to Allah (S.W.T) but sine Man has been appointed Allah’s
(S.W.T) representative (Khalifa) on earth, earthly sovereignty vests in him as a
sacred trust from Allah (S.W.T). So, Muslim administrator must follow the
following principles for governing the state which is known as Islamic state.

1. The Islamic administration will preserve and defend the law of Allah
derived from Quran and Sunnah.
2. The Ijma of the past is not binding upon the people. All state functioners
have to dedicate themselves to defending the divine law. The head of the
state should always be a Muslim.
3. All subject, Muslim and non-Muslims, shall be guaranteed equal civil rights.
4. Men and women shall enjoy the same fundamental rights women can hold
property in their own name.
5. The Chief executive will be elected by the people and govern through
consultation.
6. Islam seeks to set up a just society and therefore, attaches the highest
importance to justice, equity and fair dealing. So two important
constitutional principles are founded on this:
i. That everyone is equal before the law and enjoys equal opportunities.

xxv
 ii. That in an Islamic State even the head of the state can be sued not only
as private individual but also in respect of his public acts.
7. Non-Muslims will be guaranteed full protection of life, property and liberty
in lieu of a reasonable protection tax/Jizya.
8. Only a democratic form of government is prescribed by Islam. The Quran
states: And those who respond to their Lord and keep up prayer, and their
rule is to take counsel among themselves. The Quran instructs even the
Prophet to seek advice: Therefore, forgive and ask pardon for them, and
consult them in the affairs.
9. The state should maintain an equitable distribution of wealth. Concentration
of wealth in a few hands should not be allowed.
10. The state should strive to achieve equality of human beings. Adequate
opportunities should be provided for employment, education and other
welfare benefits.
11. Maximum freedom should be available to the citizens:
The Quran offers the following fundamental rights to the citizens of an
Islamic state which must be observed by Muslim administrator;
a. Equality of all citizens before the law as well as equality of status and
opportunity
b. Freedom of religion
c. The right to life
d. The right to property
e. No one is to suffer for the wrong of others
f. Freedom of person
g. Freedom of opinion
h. Freedom of movement
i. Freedom of association
j. The right to privacy
k. The right to secure basic necessities of life
l. The right to reputation
m. The right to a hearing
n. The right to a decision in accordance with proper judicial procedure.
12. Last but not least, comes the concept of accountability. Authority or power
to rule, according to Islam, is a trust – ‘Amanat’ – of the people and not the
birthright o anyone. So the concept of trust automatically brings in that of
accountability, because a trustee is in law liable to account. Under the
Islamic system this liability extends to rendering account not only to the
people who appoint him but also to Allah as it is the also Quranic injunction.

xxvi
1.6 Dynamics of Islamic Model
The Islamic concept of polity cannot be disengaged from certain conceptions of
society, which Islam upheld. The Islamic state is a culmination of a great social
process of shift from polytheism to monotheism, from rule by custom to rule by
law, from natural relationship based on blood analogous to it to a moral and
spiritual association, from natural monarchy to power delegated by Allah
(S.W.T). In Arabic terminology, it meant a movement away from shirk to Towhid
from Jahallya to Shariah from Asabiyya to Taqwa and from Mulk to Wilaya. “For
an orthodox Muslim society, history was the process by which the society of
religious ignorance, directed to worldly ends, held together by natural solidarity
and ruled by kings, was replaced by the ideal Muslim society. The central issue
was however, the embodiment of the will of Allah (S.W.T) as revealed in Quran,
in history, society and state.

1.6.1 The Structure of Islamic Model

i. Sovereignty of Allah (S.W.T)

In an Islamic state, sovereignty belongs on to Allah (S.W.T) this means that
the injunctions given in the Quran will be the only source for deriving the
legal and constitutional formula of the state. An Islamic state can neither be
a monarch, nor theocracy nor a secular democracy. It is a based on
‘controlled democracy’ which means that the Quranic injunctions form the
absolute, unalterable supreme law of the land and the people exercise their
freedoms within the limits imposed by the Quran.

ii. The Sunnah and Hadith

It is called the tradition of the Prophet is the second and undoubtly a
secondary, source from which the Islamic law are drawn. Sunnah literally
means a way, rule or manner of acting. In its original sense, therefore,
Sunnah indicates the doings and Hadith the sayings of the Holy Prophet
(PBUH) but in effect both cover same ground and are applicable to his
actions, practices and sayings; Hadith being the narration and record of the
Sunnah: but containing, in addition, various Prophetical and historical
elements of Islam. As the Holy Quran generally deals with the broad
principles of or essentials of Islam the details are generally to be supplied by
the Sunnah of the Holy Prophet.

iii. Ijtihad
xxvii
 While keeping in view the typical conventional beliefs about the Sharia
being a complete code of life. Asad (1961) argues forcefully for greater
scope for free legislation. He asserts that the actual Sharia includes a small
number of laws based on the Quran Sunnah. The rest are laws resulting from
the Ijtihad of every age. Such laws based on the independent reasoning of
earlier Muslim scholars have no sacrosanct value and can therefore, be
changed and replaced. Every generation has the right to exercise Ijtihad in
the temporal areas. So Ijtihad is the third source from which the laws are
drawn. The following Hdith is regarded as the basis of Ijtihad in Islam:

“On being appointed Governor of Yemen. Muadh Bin Jabal

was asked by the Holy Prophet as the rule by which he would
adjudicate. He replied “by the law of the Quran”. “But if you
do not find any direction in the Quran. How would you
decide”, asked the Prophet. He replied, “I will apply the
Hadith and Sunnah”. “But if you do not find any guidance in
the Hadith as well?” He was again asked, “I will then exercise
my judgment and act on that, “came the reply. The Prophet
raised his hands and said, “Praise be to Allah who guides His
messenger as he pleases.” This Hadith show not only that the
Holy Prophet approved of the exercise of judgment but also
that his companions were well aware of the principles and that
Ijtihad was freely restored by his followers, when necessary,
even in the Prophet” lifetime.

iv. Ijma
The fourth source of Islamic Law is Ijma, which carries the double significance
of composing and settling a thing which has seen un settled and hence
determining and resolving upon an affair, and of agreeing or uniting in opinion.
In the terminology of the Muslim jurists, Ijma means a consensus of the
Mujtahids, or an agreement of the Muslim jurists, of a particular age on a point
of law. Ijma, however, is not an independent source of law; it is only Ijtihad on
a wider basis and like Ijtihad, it is always open to revision.

1.6.2 Duties of Islamic Administrator

An administrator of the Islamic state must keep in view and be a follower of
above discussed sources of law. He must also posses following duties:

1. Dispensation of justice and disposal of all litigations in accordance with

Shariah and thus putting the strong and weak on the same pedestal.

xxviii
2. Maintenance of law and order to make it possible for the people to lead
peaceful life and proceed in their economic activities freely, and travel in the
land without fear.
3. Enforcement of the criminal code of the Quran so that people do not violate
the prohibitions of Allah (S.W.T); this is in fact is subsumed in the first duty
itself to enforce Shari’ah.
4. Defence of the frontiers against foreign invasions to guarantee the security
of life and property to Muslims and non-Muslims both in the Islamic State.
5. Organization and prosecution of religious war against those who oppose the
call of Islam or refuse to enter the protection of the Islamic state as non-
Muslim subject as the leader is bound by the covenant of Allah (S.W.T) to
establish the supremacy of Islam over all other religions and faiths.

xxix
1.7 Activities
1. Keeping in view the fundamental principles of Islamic administration and
then compare these with your school head’s roles or deeds. Explore and
enlist how much he/she follows those principles.

2. Discuss the different approaches with school principal. And ask which
approach he does like, and why. Then enlist his views about that approach.

3. Discuss the dynamics of Islamic model with your administrator. And ask
him about those causes which hinder for observing those dynamics.

1.8 Exercise
1. Explain the concept of education administration.

2. Discuss different approaches of educational administration and explore

which approach is to be used by our administrator.

3. Discuss the fundamental principles of Islamic administration. And give

reasons. Why do not our administrators follow these principles?

4. Discuss the importance of dynamics of Islamic administration model for

improving the existing role of our administrator.

xxx
Bibliography
1. Chaudhry, M.A 1996, Muslim Political Thought, Publisher emporium,
Lahore.

2. Mohanty B. 1990, “School Administration and Supervision” New Delhi,

Deep and Deep Publications, F-159, Rajouri Gardon.

3. Oliva peter F. 1984, “Supervision for Today’s School” Second Edition,

New York, Longman Inc.

4. Quddus, S.A. 1987, “Islamic Polity in Modern Times” Feroz Sons (Pvt.)
Ltd. Lahore.

5. Tanner Daniel and Tanner laurel, 1987, “Supervision in Education”,

Problems Practices, Macmillan Publishing Company, New York.

6. Tahir-ul-Qadri, M., 1986, “Islamic Philosophy of Human Life” Idara

Minhaj-ul-Quran, Lahore.

7. Vashist S.R., 1993, “Perspectives in Educational Supervision”, J.L Kumar

for Anmol Publications, Pvt. Ltd. New Delhi.

xxxi
xxxii
UNIT-2

CONCEPT OF EDUCATIONAL
MANAGEMENT

Written by: Dr. Muhammad Bashir

Reviewed by: Dr. Col. Manzoor Arif

xxxiii
 CONTENTS
Introduction ..................................................................................................... 27

Objectives......................................................................................................... 27

1.1 Meaning of Basic Elements of Management .................................... 28

1.2 Concept of Management in Broader Sense ...................................... 35

i. Objectives of Educational/School Management ................... 36

ii. Aspects of Education/School Management & Related Issues 37

iii. Principles of School Management ......................................... 39

iv. Scope and Subject Matter of School Management .............. 42

1.3 Activities............................................................................................... 44

1.4 Exercise ................................................................................................ 45

Bibliography .................................................................................................... 46

xxxiv
Introduction

This unit deals with the concept of school management. The study of school
management has vital importance because we know that organised activities are
essential for the survival of any organization. It is therefore, necessary to
understand the following main concepts of school management.

1. Concept and meaning of management

2. Basic elements/functions of management
3. Basic components of management process
4. Principles of school management
5. Aspects of school management
i. Management of school plant
ii. Management of curricular and co-curricular activities
iii. Management of human resources
iv. Management of financial resources

Objectives
It is hoped that the study of this unit will enable the students to:
1. Differentiate whether management is science or an art;
2. Define the term management;
3. Relate that how many functions are involved in management and how are
they inter-related;
4. How many levels and components of management;
5. Appreciate and understand the principles and aspects of school
management.

xxxv
1.1 Meaning of Basic Elements of Management
The term management has two meanings;
1. Management as a group of functional people
2. Management as performance/process/activity

1. Management as a Group of Functional People

The term management refers to the personnel in an organization who have the
right and responsibility to make decisions and run the enterprise efficiently within
the policies defined in this way. The primary purpose of management is to make
possible the accomplishment of above state objectives with the human material
resources available to them. Usually the management of a company, organization
or institution is described as “Board of Directors,” “Council” or “Board of
Governors”.

2. Management as Function/Process/Activity
The term management is also used to refer to the functions or activity of
managing resources, tasks and other persons in order to achieve the defined
objectives. Thus defined management refers to human activities related to
planning, organizing, directing, coordinating, communicating and controlling.

Relationship among Organization, Administration and Management

The term “Organization” “Administration” and “Management” are frequently
synonymously rather erroneously used.

Organization refers to the form of the enterprise or institution and the the
arrangement of the human and material resources functioning in a manner to
achieve the objectives of the enterprise. It represents two or more than two people
respectively specializing in functions of each performs, working together towards
a common goal as governed by formal rules of behavior.

Administration is concerned with the determination of corporate policy and the

overall coordination of production, distribution and finance.

Management refers to execution of policy within the limits which are established
by administration and the employment of the organization as required.

Relationship: Sheldon states, “Organization is the formation of an effective

machine; management, of an effective executive; administration, of an effective

xxxvi
direction. Administration defines the goal; management strives towards it.
Organization is the machine of management in its achievement of the ends
determined by administration.”

Basic Elements/Functions of Management Process

The management specialists have attempted to analyze the management process
into its elements. However, their view in the classifications of the elements of
management differs. Some of the modes are given below:

Fayol role in Defining Management Functions/Elements

Henry Fayol, the French industrialist, was instrumental in defining the functions
of management, in a paper originally published in 1916 and later published in
English in 1949. His work has had a great deal of influence on modern
management theories and it is noteworthy that most authors utilize his concepts of
the functions if management with little or no change. They include planning,
organization (both men and material), commanding (that is, telling subordinates
what to do), coordinating and controlling. Most modern writers include stuffing in
this listing, although it may easily be considered part of the organizing process.
“Commanding” is somewhat more euphemistically termed “directing” in modern
parlance, while “coordination” is often deemed part of the process of
“controlling”. Basically control is achieved with the following steps:

a) Establishing standards of performance

b) Communicating these standards to those involved
c) Providing them with the concerned machines, tools, equipment, materials
and financial resources which are necessary to achieve the production.
d) Comparing actual performance against planned performance and analyzing
variations.
e) Where variations occur, providing corrections for them.

If all the above steps are carried out successfully, then coordination has achieved.

1. Fayol in 1957 presented the following elements of management

Planning Organization Commanding
Coordinating Controlling (POCCC)

2. Newman and summers in 1981 presented the following elements of

management:
Planning Organizing Staffing
Leading Controlling Measuring (POSLCM)

xxxvii
3. Koontz and O; Donnel in 1964 arrived at the following elements of
management.
Planning Organizing Staffing
Directing Control (POSDC)

4. Dale in 1965 suggested the following stages of management:

Planning Organizing Staffing
Directing Innovation Representation (POSDIR)

5. Luther and Gulick in 1961 suggested the most popular model is

POSDCORB, representing the following seven management profess:
Planning Organizing Staffing
Directing Coordinating (CO) Reporting Budgeting

According to the point of view of planners and managers in education, the

management process can be briefly described as follows:

1. Planning 2. Organizing
3. Staffing 4. Controlling

1. Planning:
As Robbins stated, “Planning gives directions, improves continuity of
actions and reduces overlapping and wasteful activities. Through the
formulation of objectives, policies, procedures, rules and other type of
guides for the direction is provided for organizational members.

2. Organizing:
Once the goals and strategies have been formulated, organizing helps make
things happen as planned. Organizing is an operational function which
involved the coordinated efforts of the entire organization.

3. Staffing:
This is the process of finding the right person for each job. It involves
matching individual qualifications and experiences with job specifications.
Staffing Functions, compensation (salaries and allowances/leave bonuses),
transfers, resignation, retirements, terminations, pensions, etc.

4. Directing:
This is the motivational function. It tries to obtain a high level of production
from employees through motivation and guidance.

xxxviii
5. Coordinating:
In modern business, functionalization and division of labour inevitably tend
to create a variety of problems in every area of management. It is the task o
the top management to unify and coordinate the work and the interests of the
individuals who constitute an organization. O equal concern with results is
process by which results are secured. Merely issuing commands is not
sufficient to qualify one as effective leaders; rather it is a matter of having
power with people, rather than over them. It is energizing force in an
organization, which governs collaboration and collective progress towards
the goals.

6. Innovating:
This is the creative function of management. Changing times, technology,
resources and conditions require new approaches. Therefore, finding new
and better ways to do the job, handling the staffing, getting additional
money, improving performance are only some of the creative (innovative)
functions of management.

7. Controlling:
The control function monitors the achievement of goals and compares actual
results with above those projected in planning as well as the performance is
past periods. Controlling is directly related to the plans and performances
standards established by other managerial functions. There are several other
functions which are sometimes included under management function. These
include: Decision making Communication, Coordination, Human Relations,
leadership, Problem solving, etc.

8. Budgeting:
Budgeting is a mean of coordinating the combined efforts of an entire
organization into a plan of action which is based upon past performances
and governed by a rational judgment of factors that will influence the
operation of the organization in the future. It is not just a mere control and
forecasting. The overall objectives of the budgeting are planning,
coordinating and controlling.

9. Decision Making:
This is the most important responsibility of a manager at all levels. Almost all
aspects of the management process involve decision making of one type or the
other. There are many theories on decision making and there are several
classifications about decision making. The process of decision making involves
five components: (a) recognizing the problems; (b) defining and analyzing the

xxxix
 problem; (c) evaluating the alternative solutions; (d) choosing the most
favorable solution; and (e) implementing the approach chosen. The five art of
the process of management decision making demands the decision must be
workable and should be the point where they must be made.

10. Human Relation:

This refers to management process concerned with treating the workers and
colleagues first as human beings (with different values, aspirations, inter
personal relations, etc.)

11. Reporting/Communication:
Communication is at the heart of management process. In order that
decision, leadership, motivation, etc. be effective, there must be good
communication. The manager must be able to communicate well with
subordinates and encourage the feedback from them. The communication
process also involves the exchange of signals or messages or information
between the sender (or communicator; manager or subordinate) through a
medium (e.g. circular, letters, conference, telephone, notice, memos, files,
etc.) to the receiver (manager or subordinate). A good communication
network must be both vertical and horizontal and to and from all sides.
These managers should try to remove them.

12. Leadership:
It should be realized that the management process is engineered by good
leadership. Thousands of studies, books, etc. have focused on the leadership
theories, functions, models, processes, techniques, etc. Some of these will be
examined later. For now we should take the leadership process as
interpersonal influence, exercised in situations through the communication
process for achieving some group objectives.

13. Problems Solving:

This relates closely to such modern concepts as “conflicts management”
“Organization Development” and in fact decision making. The classic
process in problem solving include; identify, analysis, gather facts (data),
setup tentative solutions (hypotheses), set of solution and implement the
right solution to the problem. A good manager is not afraid of problems
because he knows how to solve them.

14. Motivation:
The management process demands that people (worker) should be
adequately and appropriately motivated where there is lack of motivation,

xl
the entire management process will be ineffective. There are several types of
motivations: Such as the use of threat (fear motivation), the use of
incentives, e.g. monetary rewards/salaries, bonuses (incentive motivation)
and the positive changing of the worker’s attitudes (attitude motivation).

Focal Position of Decision Making and Information (Communication)

in the Process of Management

xli
Levels of Management
Management may be classified under three main levels: top, Middle and Lower
(or supervisory) management.

i. Top Level of Management:

At the top management level relatively few technical skills are utilized. The
emphasis here is on planning and conceptual activities and there is notably
less effort original in relation to working with people to carry out specific
activities. The greater concern is for the further rather than the present. For
example major areas of activity include long range objectives and policies.

ii. Middle Level of Management:

Managers are concerned about ongoing activities as an observer and director
of daily operations necessary to produce the goods or services. The middle
manager typically is reasonable for supervision of wage and salary systems,
motivating subordinates, conducting meetings for purpose of training,
control or coordination, conducting appraisals and counseling. Personnel-
oriented activities are common in this group. In short, the middle managers
are responsible for the day-to-day results of the long range objectives.

iii. Lower/Supervisory Management:

Lower or supervisory managers plan and put into effect day to day activities
making certain plans that they should be carried out by the workers.

The above levels of management have effect on the organizational performance or

functioning. We are referring to the management between and within the levels as
structure. The more rigid or long the structure, the more difficulty will be of
decision making, communication, coordination, motivation. On the other hand if

xlii
it is less rigid and shorter structure, the faster the decision making process will be.
Though there is a chance that supervision and control may gets weekend.

1.2 Concept of Management in Broader Sense

The model shown here is simply to present a clear picture of management and to
reduce the usual and continuing controversy over the actual meaning of
management. We shall assume thus by keeping in view that management in its
broadest context covers the entire activities of planner. Administrators and
supervisors in education. The figure shows the viewpoint.

xliii
We can see now that we have three main levels of management (top, Middle and
Lower); these three levels are involved in either more in administrative dimension
of management or in supervisory management or both at different times and in
different degrees. The administrative and supervisory work cover the entire
process and practice or functions of management including; planning, policy
making, budgeting, staffing, coordination, communication, controlling, directing,
organizing, implementing, decision-making, monitoring and evaluation
(supervision): You have notice that although management is present yet certain
functions are done more often at certain levels companies others. For example,
there are basic differences between the policy-making by the Top Management
(e.g. Minister’s level) and the rules and regulations technically refers to policy,
but he degree and emphasis may vary with the level at which they are made. Also
planning is done at all levels. Planning at top level (Macro-planning) differs from
that lower level management (min/Micro-planning). Study the model on figure
above very critically and endeavor to see your position in the entire management
process that to what extent you can use the model to create a general frame of
reference for work rationalization.

i. Objectives of Educational/School Management

Aims and objectives of school management are same which are determined by
the Government of Pakistan in education policies. As per National Education
Policy 1979 following are the aims of education:
1. To foster in the hearts and minds of the people of Pakistan in general and the
students in particular, a deep and abiding loyally to Islam and Pakistan and
living consciousness of their spiritual and ideological identity thereby cause
strengthening of unity of the outlook of the people of Pakistan on the basis
of justice and fair play.
2. To create awareness in every student that he, as a member of Pakistan nation
is also a part of the Universal Muslim Ummah and that it is expected of him
to make a fair contribution towards the welfare of fellow Muslims inhabiting
the globe on the one hand and to help the spreading the message of Islam
throughout the world on the other.
3. To produce citizens who are full conversant with the Pakistani movement,
its ideological foundations, history and culture so that they may feel proud
of their heritage and can display firm faith in the future of the country as an
Islamic state.
4. To develop and inculcate in accordance with the Quran and Sunnah, the
character, conduct and motivation expected of a true Muslim.
5. To provide and ensure equal educational opportunities to all citizen of
Pakistan and provide minorities with adequate facilities for their cultural and

xliv
 religious development enabling them to effectively participate in overall
national effort.
6. To impart quality education and to develop fully according to their capacity,
each individuals potentialities, through training and retraining and to
develop the creative and innovative faculties of the people with a view to
building their capability to effectively manage social, natural and productive
forces, consistent with the value system of Islam.
7. To provide a minimum acceptable level of functional literacy and
fundamental education to all citizens of the country particularly the young,
irrespective of faith, caste and creed in order to enable them to participate
productively in the total effort.
8. To create interest and love for learning and discipline among the youth and
to ensure that every student is imbued with the realization that education
continuous and a lifelong process.
9. To promote and strengthen scientific, vocational and psychological
education, training and research in the country and to use this knowledge for
socio-economic growth and development thereby ensuring a self-reliant and
secure future for the nation.

ii. Aspects of Education/School Management and Related Issues

Followings are the major educational/school management aspects:
1. Society needs and aspirations
2. The policy and objectives
3. The resources
4. The outcomes

The issues in educational management usually concern with five major

educational management aspects namely: the policy and objectives, the resources,
the management as a system. We can show the critical areas that give birth to
issues.

xlv
Thus we can categorize the major sources of educational issues as under:

1. Resource Issues: Human (students, staff). Material (funds, facilities,

equipment etc.) and Constraints (policy, regulation, ideology, etc.)
2. Process Issues: Administrative and managerial issues (including power,
curricular authority, teaching strategies, nature of programmes and overall
production process in education).
3. Output Issues: the results of the educational process: number of successful
students, retention rate, dropouts, or how for the educational system is
meeting the objectives for setting it up.
4. Societal Issues: The social, political, cultural, economic, technological
issues which effect the management of education.

For example in Pakistan one can guess the following issues:

1. Input Issues: (i) the issue of Islamization of education enterprise (its

management and procedure); (ii) The issue of the inadequacy/under liability
of the resources (e.g. funds, staff, facilities) for managing educational
institutions or projects.
2. Process Issues: (i) The issue of curricular (their adequacy standards,
development); (ii) The administrative setup in the institutions/departments
to what extent do they promote or hamper effectiveness or efficiency in the
education process? (iii) The methodologies adopted in the teaching (how far
so they reflect acceptable qualities? (iv) Educational/examination
procedures how adequate or standardize?
3. Output Issues: (i) How do we ensure that the output of the system are
suitable enough or we over-procedures/under-producing certain categories
of output?
4. Social Issues: (i) the political context: the matter arising from the political
system that tends to affect education system; (ii) Social Issues: The issue of
equal opportunity, equal distribution of or access to educational facilities;
(iii) the culture: how far are they being protected, promoted, and destroyed
by the education.

The three basic procedures for the treatment of the issues in educational
management are:

a) Thoughtful and reflective analysis of the issues: their origin, magnitude,

possible consequences and short-term/long-term implications; and the
possible management strategies.

xlvi
b) Through research and investigation. Such research would reveal the
ramification and implication of issues and could suggest possible steps for
harnessing and accommodating the issues.
c) Through discussion/workshops on the issues t highlight the implications
(short/long-term implication) on management practice.

iii. Principles of School Management

A principle is a generation that is widely accepted as true system. A goal of
serious thinkers in any discipline is to develop principles about the subject with
which they are concerned. Herut Fayol one of the main contributors to the
evaluation of management through strongly advocated the development of
management principles.

Why are Principles Useful?

Principles are useful to manager for several reasons.

First, they help manager to make more accurate decision. To the extent that
managers can apply principles in any situation and eliminate guesswork, sounder
decision should result.

Second, by principles save time. If one learners principles of management in

school, for example less experience is required to become an effective manager.
Discussions can be made more rapidly and accurately when principles provide
guidelines for action.

Third, principles enable the people to may pass no information from one
generation to the next. Great waste occurs when a generation must learn through
experience alone what a previous generation had already learned through its
experience. To the extent that principle can be developed and applied. Thus waste
can be reduced. The issue for debate in this chapter discusses the importance of
experience versus that of formal education in moving ahead in management.

Management theories and practitioners are not in complete agreement as to

whether management principles have been develop or, indeed, can be developed.
This lack of agreement is both understandable and intellectually healthy as it
helps to stimulate debate and research.

Why are there exceptions to management principles?

The point of view taken in this text is that some management principles have been
discovered and more will be developed as research and contemplation about
management continues. However, management principles cannot be formulated

xlvii
with the same precision as physical science principles. There are exceptions to a
principle which the behaviour of people rather than principles involving physics
or chemistry.

Planning Principles:

Principle of the Primary Objectives: Planning should begin with a clear-cut

statement of the primary goal. Without knowledge of an organization’s basic,
senior manager will not make full use of the organization’s human material and
financial resources.

Principles of Adequate Alternative: The greater the number and variety of

alternatives presented to solve a problem, the greater the likelihood that the
manager will make an acceptable decision. Often the manager do not think deeply
enough about problem to discover all logical alternatives to its solution. There
may be, for example, many alternatives for decreasing costs or increasing
revenue.

Principles of Contingencies: “A plan should have built into it prescribed actions

to cover contingencies.” In other words, management should be prepared for
unexpected yet possible events.

Organizing Principles:

Unity-of-Command Principle: When an individual reports to a single

supervisor, personal accountability for performance should be clear. In practice,
however, people often report several supervisions. This leads to confusion,
divided attention and other problems.

Adequacy-of-Authority Principle: “Sufficient authority to accomplish a task

should be given to the person who is accountable for the result.” People often are
given a goal but are not given enough power or authority to achieve it. A
supervisor, for example, may be told to increase production significantly but may
not be authorized to have employees work overtime.

Scalar (Chain-of-Command) Principle: “When the line of authority from the

most senior executive flows clearly to each succeeding lower-level position,
fixation of responsibility and accountability is easily understood”. Often,
however, this principle is violated and some people in an organization are
confused about their reporting relationships.

xlviii
Staffing Principles:

Principles of Developing a Successor: “Each manager should train subordinate

to be read to take over his or her job temporarily or permanently. While often
violated, this principle is basic to effective management. Often here is no back-up
person able to fill manager’s position after he or she resign, is promoted, becomes
ill or terminated.

Principle of Manager Evaluation: “managers are best evaluated in terms of the

result they achieve”. This principle is easiest way to apply when results are
quantifiable.

Principle of Management Development: Since perfection in management is

unattainable, there is always room from a manager to improve.” Thereof an
organizational eliminates that encourages additional training and development
should be created.

Directing Principles:

Principles of harmony of Objective: “A manager’s personal goals should be in

harmony with the organization’s objectives”. Obviously, a manager who is
determined to perform work not in direct support of an organization’s objective
violated these principles.

Principle of the Manager’s Example: “People are inclined to follow the

example set by a manager.” Implementation of this principle requires manager to
ask, “Am I setting the kind of example I want the other to follow”.

Principle of Motivation: “Money and other financial benefits are always

incomplete as a motivational force. Psychological incentives are always required
to develop the highest level of motivation”. Personnel want such things as
challenging work and compatible workers in addition to financial benefits.

Controlling Principles

Principles of Standards: “A standard should be set for all activities.” What is

acceptable should be defined clearly and precisely as possible for all tasks.

Principle of Measurement of Performance: “Standards are useless unless actual

performance is measured and compared against the standard.” Measurement may
take many reforms, but regardless of the method, an activity should be evaluated.

xlix
Principle of Corrective Action: “When measurement of performance indicates a
standard is not being met, appropriate corrective action should be taken”. Failure
to correct what is wrong leads to wastage of human and other resources.

iv. Scope and Subject Matter of School Managements

The economical use of time, man, money and material resources to perform the
different functions to schools to achieve determined objectives is called school
management. School management can be divided into the following: following
subject matter may be included in school management, which is called the scope
in area of school management.

i. Management of School Plant

ii. Management of Curricular and Co-curricular Activities
iii. Management and Development of Human Resources (School Staff &
Students)
iv. Management of Financial Resources

Now we can discuss these aspects of school management in some ddetail.

Management of School Plant:

The school plant is a comprehensive term meaning building playground, furniture,
equipment, library, and laboratory and so on. All the physical facilities that are
require for achieving the various objectives of school constitute the school plant.
The systematic application management principles for optimum utilization of
school plant to achieve the objectives of education are called management of
school plant.

Management of Curricular and Co-curricular Activities:

Different educators have defined the term of curriculum in different ways;
therefore, no single definition is available in educational literature. Kerr has
defined curriculum as, all the learning which is planned and guided by the school
whether it is carried on in the group or individually, inside the school or outside it.

He further stated that: “The curriculum may be divided into four inter-related
components, curriculum objectives, knowledge, learning experiences and
curriculum evaluation”.

Keeping in view the curriculum objectives the selection and planning of

knowledge, organization of learning experiences through teaching learning
process and making value judgment about the achievement of curriculum

l
objectives in the school is called management of curricular activities has changed
and all sound development of the child has been the objective of education.

There are many co-curricular activities such as games, sports, scouting, hiking,
debates, essay writing, workshops, symposiums, qiril competitions, role playing,
discussion, seminars, etc. which are helpful for the comprehensive development
of co-curricular activities.

Management of Human Resources:

Human resources of the school are students, teaching staff and non-teaching staff.

No school is better than its teachers. The proper planning and organization of
teaching, learning activities are only possible by seeking cooperation, willingness,
involvement, fellow-feeling and devotion by the teachers, students, librarians,
assistants, peons, etc. is always beneficial and helpful to achieve the objectives of
education. This process of human inter-action is the main purpose of management
for the development of human resources within the boundaries of the school.

Management of Financial Resources:

One of the main aspects of school management is utilization and development of
financial resources the cooperation of community and government is essential.
However, for utilization of funds proper budgeting, accounting and audit system
is required. Moreover, to frame transparent policies, plans, rules and regulations,
the guidance of government and the help in counseling should be made.

li
1.3 Activities
Activity 1: What is the major distinction between Educational
management and management of Education?
......................................................................................................
......................................................................................................
......................................................................................................

Activity 2: The minister of education on a visit to your office asks you the
question: What do educational managers do? Make a list what
you would give as the main issues in your answer.
......................................................................................................
......................................................................................................
......................................................................................................

Activity 3: Give a list of posts in the Pakistan Educational system (or list
of officers excluding those mentioned in educational
management figure) for the following levels of management in
education.

a) Top Management Officers:

..........................................................................................
..........................................................................................
..........................................................................................

b) Middle Management Officers:

..........................................................................................
..........................................................................................
..........................................................................................

c) Lower Management Officers:

..........................................................................................
..........................................................................................
lii
 ..........................................................................................
1.4 Exercise
Q.1 Give working definition in one sentences for each of the following terms
concepts:
i) Management: (as people) ......................................................................
...............................................................................................................

ii) Management: (as activities) ..................................................................

...............................................................................................................

iii) Middle Management: ............................................................................

...............................................................................................................

iv) Board of Directors: ...............................................................................

...............................................................................................................

Q.2 i) the management functions are establishing organizational goals and

determining the manner of implementation constitutes one of the
following: (please tick the one item only)
ii) In four sentences give reasons for your answers.
..............................................................................................................
..............................................................................................................
..............................................................................................................
..............................................................................................................

Q.3 Is it logically or functionally proper to refer to a person in an organization or

establishment as Managing Director? Give concrete reasons for your
answer. (Not more than five reasons)
i) ...............................................................................................................
ii) ...............................................................................................................
iii) ...............................................................................................................
iv) ...............................................................................................................

liii
 v) ...............................................................................................................
Q.4 In about three sentences distinguish between Directing and Controlling?
Directing: ..........................................................................................................
..........................................................................................................................
..........................................................................................................................
..........................................................................................................................

Controlling: .......................................................................................................
..........................................................................................................................
..........................................................................................................................
..........................................................................................................................

Q.5 Differentiate between Planning as Function and as a Process by drawing

from the concepts of macro and Micro Planning?

Q.6 The manager is essentially a leader; do you agree with this statement? How
does your answer related to manager’s other vital functions of Planning and
Decision making in the management Process?

Bibliography
1. Nwankwo J.I Educational Management, Gerog Allen ad Unwin, Ltd.
London, 1982.

2. Lerner, Joel J. Introduction to Business Organization and Management,

McGraw Hill Co. New York, 1982

3. Lewis R Bentoss, Supervision and Management, McGraw Hill, 1972.

4. Nwankwo J.I., Educational Administration, Vikas Publishing House Pvt.

New Delhi, 1981.

5. Plan Implementation and Management Code 503, Block 2, Allama Iqbal

Open University (AIOU), Islamabad.

liv
6. Ralph B. Kumbrough and Michal Y. Nunnesy, Education Administration,
Macmillan Publishing Company, USA, 1983.

lv
UNIT-3

CONCEPT OF SUPERVISION

Written by: Dr. Naveed Sultana

Reviewed by: Dr. Col. Manzoor Arif

lvi
 CONTENTS
Introduction ..................................................................................................... 49

Objectives......................................................................................................... 49

1.1 Meaning of Supervision ...................................................................... 49

1.2 Kinds of Supervision ........................................................................... 50

i) Inspections ............................................................................... 50
ii) Laissez-Fair ............................................................................. 51
iii) Coercive Supervision .............................................................. 51
iv) Training and Guidance........................................................... 51
v) Democratic Supervision.......................................................... 52
1.3 Nature and Characteristics of Supervision....................................... 52

1.4 Difference between Administration and Supervision ...................... 54

1.5 Purpose and Need of Supervision ...................................................... 55

1.6 Qualities of an Effective Supervisor .................................................. 56

1.7 Different Techniques of Supervision ................................................. 58

a) Preventive ................................................................................ 58
b) Corrective ................................................................................ 58
c) Constructive............................................................................. 58
d) Creative .................................................................................... 58

1.8 Role of a Supervisor ............................................................................ 59

1.9 Activities............................................................................................... 60

1.10 Exercise ................................................................................................ 61

Bibliography .................................................................................................... 62

lvii
Introduction

Inspection is a part of the administration of education. Though there is a vast

difference between inspection and supervision. (It will be discriminated later).
Hence they are used interchangeably. Presently the concept of inspection has to
be transformed to one of a healthy supervision and guidance. Supervision is to a
large extent a matter of professional relationship between supervisor and the
teacher. So supervision is a dynamic process like education.

Objectives
After studying this unit students will be able:
1. To describe the concept of supervision
2. To relate kinds of supervision
3. To narrate nature and characteristics of supervision
4. To differentiate the administration and supervision
5. To explain the purposes and need of supervision
6. To describe the qualities and goals of supervision
7. To describe the roles of supervision

1.1 Meaning of Supervision

The dictionary of education defines supervision (p.400) as all efforts of
designated school officials towards providing leadership to teachers and other
educational workers in the improvement of instruction, involves the stimulation of
professional growth and development of teachers, the selection and revision of
educational objectives, materials of instruction and methods of teaching and the
evaluation of instruction.”

Wiles (1955 p.399) envisages supervision as sporting assisting and sharing rather
than directing. So the word “supervision” means to guide and stimulate the
activities of teachers with a view to improves them in the context of their teaching
as well as instruction and promoting their professional growth. Supervision is
being seen as a cooperative and comprehensive activity, which improves the total
teaching learning process along with its aspects.

Difference between Inspection/Supervision

“By supervision and inspection we mean detailed and comprehensive review of
all aspects of work and life of an institution.” Adams and dicey discriminate the
both” inspection, is a procedure of giving direction to and providing critical

lviii
evaluation of instruction task. “Supervision is a planned programme for the
improvement of instruction.”

Keeping in view this definition both may be analyzed as:

Inspection Supervision
Bureaucratic Democratic
Direction and Regimentation Well constructed suggestive and expert
guidance
Improvement of Teaching Improvement of learning.

So supervision can be called as a service activity that exists to help teachers to

grow professionally and to do their jobs better.

1.2 Kinds of Supervision

There are various varieties of educational supervision each of them reflecting
certain objectives and perspectives which concerns teaching, learning situation,
school organization and curriculum. Hence the adoption of a particular type of
supervision depends upon the educational pattern and philosophy followed by the
country, the type of government, and the education and training of the education
officers who are responsible for supervisory work.

Therefore Burton and Bureckner (1955.pp 5-13) presented the following types of
supervision.

 Inspection
 Laissez-Faire
 Coercive
 Training and guidance
 Democratic

i) Inspection
Supervision in its earlier form was merely confine' to the inspection of the
work of teachers and the person who was responsible for this job and
popularly known as a school inspector. Inspection was used to be in
authoritarian style which was intea4id to ascertain whether or not teachers
were performing their normal duties and also to replace the unsuitable
teachers with suitable ones. This term is still in vague in supervisory in
many western and eastern countries.

lix
ii) Laissez-Faire
The laissez-Faire type of supervision is actually not constructive supervision
at all. It is a policy of letting each teacher teach as lie pleases, without
reference to efforts. Little effort is made to assist teachers to improve the
instructional programme, or to develop any consensus among teachers
philosophy practice. Precisely this style lets, the worker to make all
decisions and principles but just possesses wait and see attitude. This type
attributes the lower to non interference of the principal and there is just
much consumption of time for accomplishing the task.

iii) Coercive Supervision

It is an authoritarian concept, which attributes to some authority of
omniscience which is necessary to make momentous decisions. Everyone
has to obey these decisions and can't object or check the validity and
feasibility of such decisions. Teachers are to carry on the orders and
instructions of the coercive supervisor. Such supervisors find it easy to
believe that the most effective means of making teachers to work is to
compel then teach scheduled subject-matter on the stereotyped methods.
Because this concept is closely bound up with the curriculum and
instructional philosophy, which came to permeate almost all the schools in
this type of supervision, the principal or supervisor visits teachers. While
teaching and defects or good points made them known. They are 'reed to
follow the dictates of the supervisor and are awarded increments or prizes
on the basis of his personal judgment. Such supervision does not respect the
personalities of teachers and is not consistent with democracy. It violates the
tenets of good mental hygiene because coercion it detrimental to the growth
of originality, ingenuity and creativeness.

iv) Training and Guidance

It is now increasingly recognized that true learning should be based on
understanding interests and active participation of learners, not on rote
memorization, coercion and passive listening. Education is a process of
guiding growth, “Learner’s voluntary co-operation in the learning process is
of utmost significance. This change has brought to bear its impact on
supervision. Instead of trying to compel teachers to adopt certain methods,
emphasis is laid on teaching of teachers. Supervision assumes the role of
imparting in-service education and on the job training. Thus by this teachers
are motivated to do better and supervision becomes a process of teaching.
Consequently, the belief prevails that supervisor has the “word” and
superiority of greater knowledge and experience. As Elsbree and McNally
(1964, p.150) have observed. “It is still assumed t it is the teacher's duty to

lx
 ‘improve’ the pattern approved by the supervisors". Many, authorities
observe that this type of instructional supervision now dominates the
icational scene.

v) Democratic Supervision
Democracy is not merely a political organization or procedure it is a way of
life I its principles apply to all aspects of life. Democratic ideals imply belief
in common man, recognition of' the dignity and wroth of the individual
appreciation of the importance of individual differences as well as
similarities and the assumption of authority by consent of the group.
Applied to supervision, democratic ideals do not allow imposition of the ill
of the supervisor upon teachers who on the other hand cannot go their own
way without helping to achieve goal are commonly determined. Cooperation
of teachers and supervisors on the problems of improving instruction is the
inherent and basic concept of democratic supervision. As Adams and
Dickey (p.8) have put it, “Democratic supervision builds upon the power of
teachers to exercise self-direction through his participation in the
determination of goals and formulation of methods and procedures for
improving instructions. So the main purpose of democratic supervision is
the “improvement of the total teaching learning situation. In this context
S. Nath (p.4) has rightly developed the concept of “supervision through
participation” and Burton and Brueckner (pp.5-12) have noted that “the
improvement of teachers is not so much a supervisory function in which
teacher participate as it is a teacher function in which teacher can participate
as 14 is a teacher function in which supervisors co-operate.” The supervisors
function is to “release and co-ordinate” not to control the creative abilities of
teachers.

1.3 Nature and Characteristics of Supervision

The concept of inspection has to be transformed to one of a healthy supervision
and guidance. Inspection days are looked upon sometimes with a degree of
anxiety, tension, fear and apprehension. The academic side is not stressed. In our
country it is done hastily, and is criticized as perfunctory and unsympathetic.
Inspection is, frequently said to produce only frustration and dissatisfaction in
teachers. So now this unproductive and unpleasant concept is being criticized and
are tried to replace with the modern concept of supervision, which is the
procedure of coordinating stimulating and directing the growth of teachers for
making the teaching learning process effective. All human beings in the educative
process-students, teachers, administrators and supervisors are individuals of
worth, endowed with unique talents and capacities. The primary aim of

lxi
supervision should be rent value of each person, to the end that the potentials of
all persons will be realized. The philosophy of democracy, the psychology of
group dynamics interpersonal relationships professional leadership etc, have left
indelible imprint on the theory and practice of modern supervision in the
democratic social order, education is a dynamic force. Hence, supervision
becomes dynamic in character.

1. Supervision should be democratic and co-operative in sprit and

Organization.
The main purpose of the supervision should merely be to provide the
effective leadership and develop co-operative working relationship, because
education is also considered a co-operative and creative enterprise in which
all teachers, pupils, parents and administrators participate and supervisors
are their academic leaders who stimulate, guide and advise them in
improvement of teaching learning process. So modern supervision must
furthermore objective towards attitudes, more co-operative efforts, more
constructive suggestions, greater of “we-ness” and teaching of joint goals.

2. Supervision should be established on maintenance of satisfactory

interpersonal relationships.
A group’s productiveness is affected by the quality of its human relation and
the supervisor must work constantly for the improvement of group
cohesiveness. So supervision should maintain a high level of personal
interaction. Otherwise, it would be ineffective and unproductive.

3. The supervisor is concerned with communication within a group as

leadership depends on better social interaction-communication, which
should be a two way process from the supervisor. Because exchange of
information always helps in planning and implementation of the policies
should be comprehensive in scope and it should embrace the I programme
and proper articulation which is necessary the supervisory agencies. Today
supervision should be improving all factors involved in teaching learning
process.

4. Supervision should be creative.

Teaching is an art; Supervision is a creative work. So the purpose of
supervision should be to draw out the best in teachers to ignite, their latent
talents, to stimulate the initiative, to encourage their originality and self-
expression. So supervision should emphasize their success and strength

lxii
 make their weakness and failure as a side issues. The supervisors should
always have new ideas resourcefulness and original thinking.

6. Supervision should be scientific.

The supervisor should make use of scientific methods to effect improvement
in instruction. Through surveys, experiments, action researches he should
make his performance more scientific and effective. He will encourage
constructive and critical thinking among teachers and discourage flattering
and biased opinion.

7. Supervision should be experimental and auto-critical in nature.

In contrast to autocratic and authoritarian type, the emerging concept of
supervision stimulates experimentalism and self-criticism. So any aspect of
the learning situation found to be ineffective or detrimental to the
achievement of better situation should be dropped or modified by supervisor
through leading and guiding the teachers to do their job in effective ways.

1.4 Difference between Administration and Supervision

Adams and Dickey (p.4) have rightly said that, to separate supervision and
administration on the basis of function alone is a virtual impossibility. Some
overlapping of supervisory and administrative functions is inevitable. As we
know, supervisory service is particularly concerned with instruction and its
improvement. It is directly concerned with teaching and training and with the
factors included in and related to these process-the teachers, the pupil, the
curriculum, the instructional materials, etc. On the other hand, administration is
aimed at the same goals as supervision but not directly, Budget-making,
construction of building, personal administration, and so on are all intended to
improve the educational programmes. Though all these activities result in more
effective learning of the pupil, it cannot be achieved immediately. In other words,
administrative functions are concerned with material facilities, whereas
supervisory services are concerned with improving of the learning or academic
situation.

Administration must see that continuous improvement of the instructional

programme by supervisory service is accomplished. Administration, therefore
creates an organization for supervision which, employ, assign, direct and
supervises the supervisors. Otto (p.28) has apthy said, “all of this means that
supervision is an arm of administration and that the total organization for the

lxiii
school system as a whole.” Similarly, many administrative problems cannot be
solved wisely without the care of instruction, which is the primary concern, is
supervision. Administration is responsible for providing school buildings,
books, instructional supplies, selection and appointment of teachers, etc. But what
kind of teachers instructional programme? What type and size of classrooms with
what kind of physical facilities for what kind of instructional programme?

Hence there must be cordial and intimate working relationship between

administration and supervision. Though administration and supervision are related
in so many important ways. It is not difficult of differentiate the process of
supervision from the process of administration. The latter in its roles of policy
formation, decision-making, direction and control may not always have the
teaching learning elements. Sears (p.12) in distinguishing between administration
and supervision makes it crystal clear that supervision is mainly an academic or
teaching function. Modern supervision has its essential functions of promoting
and guiding teaching learning situations. The dynamics of supervision should be
consistent with good teaching process, i.e., growth and development of the
learner. On the whole, supervisory services essentially and basically are aimed at
promoting and, facilitating improvement of instruction, which is the goal of
school programme.

1.5 Purpose and Need of Supervision

Different educationalists have put forward different views regarding the purpose
of supervision. These may be be broadly summarized as following:
1. To set up suitable goals for the educational institutions.
2 To provide professional leadership to the institutions in order to improve
their working.
3. To enlarge the teacher's concept of the meaning of education.
4. To induce the newly appointed teachers into the school and into the
profession.
5. To develop an understanding of the place of education in our civilization
and of the special functions of education.
6. To bring about a realization of local needs and conditions.
7. To help teachers to analyse critically their own activities.
8. To ascertain the work in which each teacher is most successful and in which
he is capable for growth.
9. To unify teachers into a team, all working intelligently and willing to
appreciate cooperation achieve the same general goals.
10. To ascertain and bring about needed changes in the organization and
administration that will facilitate an effective teaching.

lxiv
11. To assist teachers in diagnosing pupils needs and to help in planning for
growth and power and satisfy them.
12. To popularize the school programme, especially its success so that the
public will be more understanding and sympathetically helpful.
13. To direct teachers towards unfamiliar sources of immediate aid and
materials for continuing growth.
14. To share the public problems of the school so as to get suggestions for their
rectification.
15. To protect teachers from unnecessary and unreasonable demands by the
public on their time and energies, and to protect them from uncalled for
criticisms.
16. To develop a professional awareness and concern for the profession

1.6 Qualities of an Effective Supervisor

Various attempts have been made by researchers to prepare the lists of
professional qualities of a supervisors and administrators. It is expected by the
supervisor to possess all conceivable attributes. it is hard to find or produce a
supervisor possessing all the qualities and virtues and yet be a human being.

Before discussing some of the personal qualities that a supervisor for primary
education must have, it should be stressed that these qualities are not the product
of seniority or teaching experience in a school but these have to be consciously
cultivated. Furthermore, these qualities are not fixed but can be reinforced or
modified by study and practice.

According to swearingen (41:83-86) essential personal qualities of a supervisor,

"which can be nurtured intentionally." Are under:

a) Approachability
As supervisor who is accessible to teachers is a friendly person. But he must
be able to move naturally and freely from informal talk to a deeper level of
conservation. He should encourage and welcome new ideas and try them in
actual situations. He must also be good listener and find time to discuss with
teachers what they want to discuss individually or in groups.

b) Perceptiveness
A high level of awareness enables q supervisor to notice significant
elements in a situation, in materials and in the behaviour of others, and even
in his own action. Without awareness of what is and what ought to be, the
supervisor will be unable to help teachers work productively.

lxv
 Perceptiveness also implies sensitivity to other people, their needs and
purposes, given them respect and finding something worth in their work. It
also enables the supervisor to anticipate responses and to have foresight of
how events and action may look to others. Finally, it helps the supervisor to
identify maladjusted teachers and their needs for assistance.

c) Aspiration and Faith

“Aspiration, vision and faith should characterize instructional leaders.” The
supervisor should be articulate about his aspiration and faith. Unless the
supervisor keeps himself abreast of new knowledge and developments and
believes in what he professes, he can neither inspire other nor face the
unexpected challenges.

d) Becomingness
The Concept of continued growth is germane to supervision. Teachers,
supervisor, Headmasters and educational administrators are all in the
process of growing, or, what Gordon All port calls, “becoming,” constantly
striving to become better. The supervisor must be a growing individual,
always making keen and enthusiastic efforts to keep himself abreast of new
knowledge, new techniques and new trends in education. Then and only
then it may be hoped to play his role effectively and to serve as a living
example of "becoming" process for the teachers with whom he works.

“Becomingness” also implies adaptability and flexibility in problem-solving

situations, trusting new experiences, undertaking new experiments and
relishing opportunities for possible growth for self and others.

e) Imagination and Resourcefulness

It is important that the supervisor be imaginative and resourceful. Efforts to
improve instructions and human relations often fail for want of imagination
and resourcefulness. Fresh preparations, seeing new uses for familiar
materials and procedures, noticing previously unnoticed elements in a
situation, willingness to take a calculated risk, are ail characteristics of good
leadership. "Persistence resilience and willingness to try with good cheer
another way when a first way is blocked should be part of the standard
equipment for supervision."

The possession of these qualities, though essential, is not itself enough. The
supervisor must, in addition, acquire skills and knowledge appropriate to his
task.

lxvi
1.7 Different Techniques of Supervision
Chandrasekaran (1994 pp. 139-140) augmented about these techniques:
 Preventive
 Corrective
 Constructive
 Creative

a) Preventive
A supervisor, should be the preventive supervisor like the headmaster or an
external supervisor like the inspector, who can be sure that certain difficulties
will confront every new teacher in school he/she can anticipate the teacher's
difficulties as far as possible and prevent them. This type helps the teacher to
correct his fault in himself and encourages his professional ambition.

b) Corrective
The supervisor who goes into the classroom with the intention of finding
what is wrong will invariable be successful in doing that. It makes him
dissatisfied and the teacher unhappy. It must not be thought corrective
supervision is unimportant It is the kind most teachers want; the supervisor
should be on the lookout primarily for faults but lie should make continuous
efforts to see each fault in its true place in the hole process of education-
some faults can be over looked as trival and identical. While some require
immediate attention otherwise they may permanently invalidate teacher's
effectiveness.

c) Constructive
Supervision should be constructive and at times, concerned with the
correction of poor practice, minor or major, but it should not stop there. The
healthiest procedure is to induce growth rather than to remove defects.
Constructive supervision seeks a steady growth in the power to perform
better the activities already well performed. Teachers become happier and
stronger by healthy development than they are while suffering from
pedagogic amputations. The wise supervisor will always attempt to share
teacher with his vision of what good teaching really should be and in this
way he will stimulate, encourage, and direct them to grow in competence to
make it real.

d) Creative
Creative supervision implies that the supervision should encourage variety,
originality and independent experimentation. Creative supervision differs

lxvii
 from constructive super on the attempt to free teachers for the largest
possible contribution that they can make by their ingenuity. Which is a
device for more effectively achieving the aim of education. The chief
purpose of all supervision is that of liberating the teachers, freeing him from
set procedure and definite prescriptions, and developing him as far as
possible into a master teacher for the school system. The supervisor does not
need to limit freedom while furnishing direction, advice and suggestions for
a program to prove by experimentation and measurement, whatever is good.

1.8 Role of a Supervisor

The supervisor's function is to "release and co-operate rather to contro1 the
creative abilities of teachers. Therefore role of supervisor may be divided into two
categories.
1. Administrative Roles
2. Academic Roles

1. Administrative Roles
Following administrative roles are to be followed by supervisor:
i. Selection and appointment of class four or supporting staff
ii. Sanction and payment of school grants
iii. Providing facilities to school
iv. Supervising the developmental tasks of school
v. Recognition and gradation of school
vi. Holding the scholarship examination and awarding scholarships
vii. Approval of the resolution of management committee
viii. Checking the accounts and records of the school
ix. Checking the safety and security of the school plant
x. Maintaining proper service conditions for teachers
xi. Checking proper distribution of work load
xii. Reporting to higher authority about the teacher promotion on the basis
of their performance
xiii. Welfare of the teachers

2. Academic Roles
i. Supervision of teaching learning activities
ii. Exchanging and maintaining the educational standard
iii. Evaluating and improving the teaching learning process
iv. Orientation of teachers through in-service teaching courses

lxviii
1.9 Activities
1. Prepare a chart showing main points of the supervision.

2. Discuss the purposes of supervision with any supervisor and enlist below the main
points of the purposes of supervision in educational institution.

.....................................................................................................................................

.....................................................................................................................................

.....................................................................................................................................

3. Ask supervisor of your school about his/her selected techniques and kind of
supervision. And inquire about that why he/she likes to use.

4. Keeping in view the roles and qualities of supervisor discussed in this unit and then
compare these with existing supervisor’s deeds. Also explore how much he/she
observes those roles or qualities.

lxix
1.10 Exercise
1. Discuss the meaning, nature characteristics and purpose of supervisor.

2. Differentiate the administration and supervision and functions of supervisor as well

as administrator.

3. Critically examine the techniques of supervision. Also explore which techniques

are mostly to be used by our supervisor and why.

4. Compare the qualities of supervisor (discussed in unit) with existing supervisor’s

qualities.

lxx
Bibliography
1. Eye, G.E and Netzer, L.A., (1965), Supervision of Instruction, A Phase of
Administration, New York, Harper and Row.

2. Mohanty, B. (1990), School Administration and Supervision, New Delhi,

Deep and Deep Publication, F-159, Rajouri Garden.

3. Oliva Peter, F. (1984), Supervision for Today’s Schools, Second Edition,

New York, Hongman Inc.

4. Tanner Daniel, Supervision in Education; Problem and Practices, New

York, Macmillan Publishing Co.

5. Vashist S.R. (1993), Perspectives in Educational Supervision, New Delhi,

J.I. Kumar for Anmol Publications Private Ltd.

lxxi
UNIT-4

EDUCATIONAL PLANNING

Written by: Dr. Muhammad Iqbal Chaudhry

Reviewed by: Dr. Col. Manzoor Arif

lxxii
 CONTENTS
Introduction ..................................................................................................... 65

Objectives......................................................................................................... 65

1.1 Definitions, Aims and Objectives of Education ................................ 66

a) Objectives of Self-Realization ................................................ 67

b) Objectives of Human Relationships ...................................... 68
c) Objectives of Economic Efficiency ........................................ 68
d) Objectives of Civic Responsibility ......................................... 69

1.2 Approaches to Education Planning ................................................... 71

i) The Social Demand Methodology .......................................... 71

ii) The Manpower Requirement Methodology ......................... 72
iii) The Rate of Returns Methodology ........................................ 72
1.3 Types and Goals of Educational Planning ........................................ 73

a) What is Educational Planning? ............................................. 73

b) Types of Educational Planning .............................................. 76
1. Imperative or Centralized Planning............................. 76
2. Indicative Planning or Local Level Planning .............. 76
3. Sect Oral Planning ......................................................... 76
4. Integrated Planning ....................................................... 76

1.4 The process of Plan Formulation....................................................... 77

1.5 Process of Project Planning................................................................ 79

1.6 Activities............................................................................................... 83

1.7 Exercise ................................................................................................ 83

Bibliography .................................................................................................... 84

lxxiii
Introduction

Education is a central preoccupation of every nation so the educational plans can

be carried out with maximum success if they are based on the changing needs of
the country to compete with the other countries of the world. Educational
planning is mainly the work of planners, experts, authorities or the bureaucracy
which administer the education services. But professionally it should be in the
hands of education leaders. Planning is a process which aims at achieving specific
developmental goals of life of a country. The process includes an analysis of the
present situation and forecasts for future. In the say way, educational planning
should aim at development of education as well as the drawing up of state,
regional, district and institutional plans. These plans should be intelligently link
and match the needs and resources. Similarly, the planning process should aim
surveying the requirements of training manpower in the employment market as
well.

Educational planning is a continuous systematic process which involves the

planning of educational system, its curriculum, instruction, its expansion,
improvement, the balance of its different parts and its administrative services etc.

Objectives
After studying this unit you will be able:
1. To describe the concept, objectives and importance of education
2. To explain the approaches of education plan
3. To discuss the types, goals and process of educational planning
4. To understand the process of project planning

lxxiv
1.1 Definition, Aims and Objectives of Education
What is the purpose of education? What does it aim to achieve? Every Education
Policy has seriously considered these questions at some stage or other. The aims
of education are determined by national political, social, economic, psychological
and pedagogical needs. Many of the fundamental concerns of education have
persisted throughout the centuries, but in the course of time, different aspects have
been stressed.

For example:
a) Educational aims were for a long time of an essentially social, patriotic and
ideological nature which, emphasized the function of education as a
preserver and transmitter of the cultural heritage.

b) Later, emphasis was laid on intellectual training (Primarily literacy, latterly

scientific). Knowledge because an end in itself.

c) A common idea now-a-days is to link education to national development, so

that training can be preparation for employment for life in its broad
economic aspects, for cooperation in common endeavors, and participation
in the practices of democracy.

d) Education is – increasingly being looked upon as a specific mean of

changing, renewing and even of challenging the established values. The
emphasis is on educability and trainability rather than on instruction as such.

In text-books as well as in government policy statements one finds elaborate lists

of educational objectives formulated in different ways. They vary in both content
and emphasis. Three main aims of education are, however, embodied in every list
in one form or another. They are (a) the mental, emotional, spiritual and physical
development of the individual and his adjustment to society; (b) the economic
viability of the individual; and (c) the maintenance of the cultural identity of the
society to which the individual belongs. One may classify these objectives of
education into such groups as the following:-

a) Political Objectives of education

– National integration and internationalism.
– Equality of educational opportunity and the creation of trained
manpower.

lxxv
b) – Economic objectives of education.
– National development and improvement of the quality of life.
c) Social objectives of education
– Establishing a social welfare state providing security, full employment
and social justice
– Creating a dynamic and constantly moving society

d) Pedagogical objectives of education

– Harmonious development of the individuals personality and capacity
of his intellect, his emotions and his will.
– Better occupation of leisure.

The Education Policy Commission of the National Education Association of the

United States has examined the purposes of education and developed four set of
objectives:-
a) Objectives of Self Realization.
b) Objectives of Human Relationships.
c) Objectives of Economic Efficiency.
d) Objectives of Civic Responsibility.

a) The Objectives of Self-Realization

The Inquiring Mind: The educated person has an appetite for learning.
Speech: the educated person can speak the mother tongue
clearly.

Reading: the educated person reads the mother tongue

efficiently.

Writing: the educated person writes the mother tongue

effectively.

Number: The educated person solves problems of counting

and calculating.

Sight and Hearing: The educated person is skilled in listening and

observing.

Health Knowledge: The educated person is skilled in listening and

observing.

lxxvi
 Health Habits: The educated person protects his own health and
that of his dependents.
Recreation: The educated person is a participant and spectator in
many sports and other pastimes.

Intellectual Interests: The educated person has mental resources for the
use of leisure.

Aesthetic Interests: The educated person appreciates beauty.

Character: The educated person gives responsible direction to

his own life.

b) The Objectives of Human Relationships

Respect for Humanity: The educated person puts human relationships first.

Friendships: The educated person enjoys a rich, sincere and

varied social life.
Cooperation: The educated person can work and play with others.

Courtesy: The educated person observes the amenities of

social behaviour.

Appreciation of The educated person appreciates the family as a

the Home: social institution.

Conservation of The educated person conserves family ideals.

the Home:

Homemaking: The educated person is skilled in homemaking.

Democracy in The educated person maintains democratic family
the home: relationships.

c) The Objectives of Economic Efficiency

Work: The educated producer knows the satisfaction of

good workmanship.

Occupational The educated producer understands the requirement

Information: and opportunities for various jobs.

lxxvii
 Occupational Choice: The educated producer has selected his occupation.
Occupational The educated producer succeeds in his chosen
Efficiency: vocation.

Occupational The educated producer maintains and improves his

Adjustment: efficiency

Occupational the educated producer appreciates the social value

Appreciation: of his work.

Personal Economics: The educated consumer plans the economics of his

own life.

Consumer Judgment: The educated consumer develops standards for

guiding his expenditures.

Efficiency in Buying: The educated consumer is an informed and skilful

buyer.

Consumer Protection: the educated consumer takes appropriate measures

to safeguard his interests.

d) The Objectives of Civic Responsibility

Social Justice: The educated citizen is sensitive to the disparities of

human circumstances.

Social Activity: The educated citizen acts to correct unsatisfactory

conditions.

Social Understanding: The educated citizen seeks to understand social

structures and standing processes.

Critical Judgment: the educated citizen has defenses against

propaganda.

Tolerance: The educated citizen respects honest differences of

opinion.

lxxviii
 Conservation: The educated citizen has a regard for the nation’s
resources.

Social Application The educated citizen measures scientific advance

of Science: by its contribution to the general welfare.

World Citizenship: The educated citizen is a cooperating member of the

world community.

Law Observance: The educated citizen respects the law.

Economic Literacy: The educated citizen is economically literate.

Political Citizenship: The educated citizen accepts his civic duties.

Devotion to The Educated citizen acts with loyalty to

Democracy: democratic ideals.

Individual items in the tabulation will need amendment in respect of certain

countries or regions. The socio-economic approaches and value systems
embodied in them would be very different from those applicable to a country in
the Asian Region. Each culture has its own concept of an “educated person”. It
objectives of education are founded on the concept.

One could summarize the various objectives of education in terms of three

domains or areas:
i) Cognitive: concerned with knowledge and thinking
ii) Affective: concerned with attitudes, feelings and emotions
iii) Psycho motor: concerned with the coordination of muscular movement.

Whatever the emphasis may be, a particular culture at a particular time lays on
any of them, the principal goal in education is to achieve a balanced development
of the individual in all three areas. The educators’ concern is with the
development of the total personality. Hence there is need to identify, on a working
basis, a comprehensive set of national objectives of education which is an
important prerequisite to educational planning.

The comprehensiveness of objectives, which education is expected to achieve, has

brought about three major changes in our concept of education.

lxxix
a) Education cannot be confined to one particular stage in human life. The
nature and range of objectives demand that it should be a lifelong pursuit.
Achievement of these goals must range from the cradle to grave.
Note: The concept of a learning society as enunciated by the UNESCO
International Commission for Education in its report: “Learning
to Be”.
b) The school or other formal educational institutions are not the only means
available to provide education to achieve these objectives. Infact, these
institutions are not efficient enough for some of the objectives. Alternatives
to schools and educational institutions have to be evolved.
c) Studying, divorced from working, is not the only (or even the most
effective) way of learning. Working is as much or even more effective as a
method of learning. Education must, therefore, combine study and work at
every level right through life in order to ensure optimum learning
opportunities.

1.2 Approaches to Education Planning

Educational planning till recently has been undertaken as a separate exercise
having no substantial links with planning in other socio-economic sectors. First
linkages took place in financial context since it was found necessary to reconcile
expenditure on education with outlays in other sectors. Educationists found
themselves forced to demonstrate that education was not only a consumption
commodity rather it has presented an investment or pre-investment which is vital
for economic development. The economists on their part began to take interest in
education and conducted basic studies on the economic role of education. Such
studies attempted to quantify the contributions of educated manpower to increases
in national incomes and productivity.

The first indication of a link between education and economy was a result of
attempts to match training facilities to the forecasts of manpower requirement of
various sectors of economy. Later, more comprehensive approaches were evolved
to adopt education to general development. Education plans were thought out and
prepared in conjunction with other planning activities. Some of the most familiar
approaches are briefly described. Planners have developed formal methodologies
for planning. The three most common methodologies are (i) The Social Demand
Approach: (ii) The Manpower Requirements Approach; and (iii) The Rate of
Returns Approach.

i) The Social Demand Methodology

lxxx
 This aims at planning education to meet the demands of the society for
education. It views education as something good in itself and required by
every individual. If this methodology is adopted, education institutions and
facilities will be located wherever they are needed. Societies where this
approach is used are mostly; those which aim at social equality or culture or
the spread of an ideology; and those (especially political leaders) who have
respect for public demands. The Social Demand Approach requires a
rational method of location and distribution of educational facilities so that
they will respect the population distribution (by numbers, age, sex,
geographical densities, etc.). Thus this methodology emphasizes equitable
distribution mostly by universalization of some levels of education. The
problem with this methodology is that it easily gives rise to over-expansion,
poor facilities, irrelevant curricular and consequently poor quality (falling
standards).

ii) The Manpower Requirement Methodology

This approach focuses on the objective of using education for producing the
required manpower for development. This approach adopts several methods
to forecast or project the numbers, types, levels and distribution of
manpower so that educational plans, content and programmes should focus
on those identified manpower needs. Some of the methods used include (a)
The Employers’ Opinion Method (by which employers furnish data on their
manpower needs for the future, as these figures are used to project the
manpower requirements by levels, skills, etc.) (b) the Incremental Labour
Output Ratio (ILOR) Method, by this method a fixed relationship is
assumed to exist between the increment of a certain category of labour (e.g.
High, or Middle Level) and the growth of output of an economic sector or
national income, (c) The International Comparison Method: which involves
using data or equations based on other developed and developing countries
to forecast the manpower requirements in another country by processes of
Analogy, or the Harbison’s Rule of Thumb (e.g. that an increase of 1% in
normal output should be accompanied by an increase of 2% in the Senior,
and 3% in the International Manpower): (d) the Density Ratio Method (an
estimation of stable ratios between different categories of manpower).

iii) The Rate of Returns Methodology

This method attempts to determine the private and public costs of education
of various types and various levels with the projected benefits or returns
(using cost-benefit analysis) to such education. This methodology takes the
view that education is essentially an investment, which like other
investments should be capable of yielding some profits over time, after

lxxxi
 discounting or adjusting for unemployment, wastage ability variables, and
labour force participation. The problem with this methodology is that most
of the effects or benefits of education (e.g. changes in values, attitudes and
other ‘spill-over effects) are not amenable to precise computation.

In most of the developing countries, the tendency has been to adopt different
methods at different times and for different levels depending on the imperative
needs of society.

Thus many such countries may be said to be using synthetic approach (which
implies a methodology that takes a bit of each of the above methodologies. For
example, Primary and Middle School Education.

iv) Unit Costs

Average, total, unit costs, etc.

v) Equality and Disparity Issues

Access to Educational System by age, sex, geographical distribution, spatial
dispersal, etc.

vi) Organizational Structures

Communication flows along-with distribution of power, authority and
functions.

vii) Demographic Factors

Age, sex, geographical distribution, population dynamics, migrations.

viii) Political Factors

Political commitments, policy and administrative support.

ix) External Efficiency:

Relevance, responsiveness

x) Occupational Needs
Present and future which should be according to various levels of education
and different sectors of economy.

1.3 Types and Goals of Educational Planning

a) What is Educational Planning?

lxxxii
Educational Planning, like general Planning is a process of preparing a set of
decision about the education enterprise in such a way that the goals and purposes
of education will be sufficiently realized in future with the available resources.
Educational planning is not a panacea for all the actual or imagined ills of the
educational system. It focuses on the application of rational systematic analysis of
the educational production function (past and present) with a view to suggesting
(deciding) what actions or measures would make the production of education
more efficient and effective while considering the nature of the goals of the
society and the students, the available resources, and the time or period in view:

“Educational Planning is a continuous process of obtaining and analyzing facts

and, from empirical base, of providing information to decision makers on how
well the education system is accomplishing its goals in particular, on how the cost
effectiveness of education programmes and specific projects can be improved.”

The major interests of Educational Planning include the following:

1. Preparation of Alternatives Decisions

The decisions are primarily aimed at helping policy makers and executors
(that in authority) to make rational choices and should take steps that could
be more effective for education.

2. Goals and Objectives

This means what we desire as outputs or results from the educational
process, which ultimately becomes the most fundamental area of all the
subject matters.

3. Programmes and Services

How we can organize various patterns of learning activities and the
supportive services to such activities.

4. Human Resources
How we can help and improve their performance, their interaction, their
specialization, their behaviour, their competence, their growth and their
satisfaction.

5. Physical Resources
How we utilize facilities available, or plan their pattern of distribution, or
how extensive should we get and what utility value do the resources possess
especially with relation to other physical resources.

lxxxiii
6. Finance
How do we cost our expenditure and how we can plan for revenue
(availability and optimal use) which shape in large measure the character of
how we utilize human and physical resources of the education system?

7. Governmental Structure
How do we organize and manage the operation and control of educational
programmes and activities in response to the political conditions, provisions
and creed.

8. The Social Context

What sources and social elements must we consider in the educational
system, which in reality is only a miniature social system that includes
various elements of the entire social system of the nation or community?

Therefore, educational plans are best seen as adjuncts of the overall national
plans. Planning whether national, local or institutional is an attempt to influence
the future by taking logical, predetermined action in the present through designing
alternative methods, strategies and approaches to assist organization in
accomplishing desired objectives. Specifically, the focus of education planning
include: to formulate simplicity or explicit a system-wise philosophy, goals and
objectives for the system and for the requirements; to examine alternatives in the
establishment of priorities, provide for communication and information retrieval,
analyze the resources, evaluate the attainment of objectives and should view these
in terms of the future. Contingent on adequate educational plans are the factors of
time, cost and the abilities of the planners.

As we know, education is a process that take time, for a child who starts his
education today can be apply for entrance into secondary education in 5-year
time. After another 5-year he may want to enter college. And 14-years after
starting his education he will start looking for a job. Because of the long time
periods involved in the process of education, the educational planner and
administrator has to be looking ahead, he has to plan so that within the
appropriate time the facilities will be available to provide the child the right type
of education. It can be said that education is in a crisis: quality is low, content is
irrelevant, money is unavailable, graduates cannot find work. Plans and
programmes have to be designed to solve their problems.

Planning is a conscious effort to influence future development, but planning is not

absolutely necessary, as if there is not planning people would still ask for
universities to accommodate the etc. if we left education to itself it would still

lxxxiv
expand and grow planning intends to intervene in this natural growth process and
to change its speed or direction.

b) Types of Educational Planning

1. Imperative or Centralized Planning

The planning which is done at the federal level or by the central body
like planning commission of the government is called imperative
planning. The targets and resources for the completion of plans are
allocating by the federal government. The implementers are the
provincial authority.

2. Indicative Planning or Local Level Planning

This type of planning is done at the local level or at the grass root level
of the society. Local people determine priorities. They prepare projects
with the help of experts. Funds are allocated for the completion of
local projects by the government. Pakistan has started this type of
planning with the help of district Nazims of the concerned areas.

3. Sect Oral Planning

In this type of planning projects are prepared by each sector separately.
Funds are allocated to the secretary of the department for the
implementation of the projects. Here at a time all the
departments/Ministries are busy to complete the developmental
activities. There is a lesser cooperation among the departments. Every
department determines its own priorities. The developmental works
are scattered all over the country. This type of planning covers all
areas of the country. The pace of development is slow in this type of
planning.

4. Integrated Planning
In this type of planning a pilot area is selected for development. All the
departments concentrate on the development of that specific area.
They prepare projects according to the needs of the area. All the
projects have approved funds with are provided at the same time to all
the agencies responsible for implementation. In this way the
development of that area is ensured with all the facilities. However,
there is a weakness in this type of planning, the needy areas are
ignored and their turn comes after a long time.

lxxxv
1.4 The Process of Plan Formulation
Broad Objectives and Targets Setting: The initial step in plan formulation is
that of determining broad objectives and targets. The socio-economic objectives,
thus, determined, indicate the direction in which the economy is planned to move.
The various objectives which a plan normally claims to achieve include: increase
in per capita income, high level of employment, increase in national income, price
stability, rapid industrialization, removal of inequalities, equilibrium in the
balance of payments, removal of regional disparities, diversification of the
economy, and the provision of social services (or basic needs) such as health,
education, housing water and sanitation. Not always are these entire objectives
consistent. Some of these may be mutually exclusive. The basic idea of planning
is to achieve these objectives with an optimum degree of consistency.

The identification of broad goals and objectives in plan is followed by the spelling
out of general physical targets for the various sectors of the economy. This
ultimately becomes the basis for determining the shape and size of annual plans.

Survey Current Economic Conditions: The next step is to take stock of existing
conditions in the context of plan perspective. Such a survey enables the
identification of areas where more concentrated efforts are needed for the overall
growth of the economy.

Strategy: The setting of broad goals and objectives/targets and the review of
current economic conditions help in identifying the strategy to be adopted to
ensure the successful implementation of a plan. Thus, the strategy refers to the
specific method or methods to achieve the plan objectives and targets. It also
reveals the crucial areas, ‘which if not properly tackled as envisaged in a plan,
may lead to its failure. For instance, one of the strategies of the Fifth Five Year
plan is the need to focus on rapid development of agriculture based on an efficient
utilization of resources in terms of (a) land, manpower and water resources, of (b)
expanded and more intensive use of modern inputs, and of (c) the creation of
permanent institutions in this vital sector of the economy.

Determination of Plan Size: Once the broad objectives targets and strategy have
been identified, the next step is to fix the size of a plan so as to arrive at the total

lxxxvi
investment outlay. For this purpose, planners use the capital – output ratio or the
capital coefficient as a tool. This ratio determines the capital needed to achieve a
given unit of increase in the national income. For instance, if the capital-output
ratio is 4:1, it will show that an investment of Rs. 4 will result in an additional
income of Rs. 1.
Financing of Plan: Public and Private Sectors: Having determined the total
size of a plan, the next step is to find ways and means of financing it through the
public and private sectors. In a mixed economy, the distribution of total
investment between public and private sectors is indicative of the efforts needed
on the part of the Government and the private enterprise to crystallize the
objective/targets in a plan. Thus in such economic system, the instruments of
planning are:
a) Direct Public Expenditure: This refers to the expenditure incurred by the
Government for development of various sectors of the economy through
Annual Development Programmes.
b) Direction of Resources: The government determines the direction of
resources in private sector through various policies and regulations in order
to ensure the channeling of such resources in the direction indicated in a
plan.
c) Sources of Financing: The resources to finance a plan are of two kinds.
First, there are internal resources which, are generated within a country
through taxes, duties, savings, borrowing etc. Secondly, there are external
resources which are obtained from outside the country in the shape of loans,
grants, foreign assistance and foreign private investment.

Sectoral Programmes: The fixing of broad physical targets for the various
sectors of the economy leads to the preparation of detailed sectoral programmes
on the basis of plan priorities. With a view to evolving a sound and workable
plan, a proper balance among various major parts of the plan is essential. The plan
should have consistency and efficiently. There should be equilibrium between the
aggregate output targets and the available resources. In other words, physical
targets must match the financial resources available.

Mobilization of Resources: The success of any plan depends upon the

mobilization of resources both in terms of man and material. Therefore, a plan
should specifically identify as to how the required resources will be mobilized to
implement the plan objective and targets.

Plan Execution: Finally, the machinery to extend the plan at different levels
needs to be spelt out. This would clearly indicate the handling of different

lxxxvii
development activities emanating from the plan by number of
organization/agencies, mainly in the public sector.

1.5 Process of Project Planning

One of the basic objectives of development planning is to make prudent use of
available scarce resources to raise the standard of living of the common man. And
to obtain this objective it is essential that projects are prepared meticulously. This
avoids the wastage of resources and helps scheduled implementation of projects.
Thus, extreme care has to be taken at the stage of project formulation so that the
viability of a project from different angles (financial, economic, social, technical
commercial, managerial etc.) may be determined. The project formulator should,
therefore, ensure that the project prepared by him;

i) is the best alternative to tackle a certain problem in the presence of a number

of constraints;
ii) involves least use of resources;
iii) is sound from financial, economic, technical, commercial and managerial
view points; and
iv) has certain flexibility to adjust to any change which may take place during
its implementation phase.

In the paragraphs to follow, different essential features of a project (which should

be taken care of while preparing a project) have been thoroughly discussed.

i) Introduction: In the first instance, a project may contain a brief

introductory note/write-up indicating its scope, importance and the
weightage of the Education sector in the development plan being followed
currently. There might be some identical projects having been implemented
previously. Problems faced in such projects should be highlighted and
possible solutions may be suggested.

ii) Background: A brief reference to plans and policies of the government in

respect of the Education sector may be made. The idea here is to see as to
how far the project is going to be an effective instrument to achieve the
sectoral objectives and targets. There may be a situation when a pilot project
is initiated before implementation of the actual project. Such details need to
be given.
lxxxviii
iii) The Project Area: The area where project is to operate may be explored
fully so as to establish its suitability. For this purpose, different surveys may
be undertaken to collect technical and other data whenever necessary.
Following aspects of the project area may also be looked into:-
a) Physical Resources: This is very important from the land utilization
point of view. A study may be required to examine the topography of
the area, capability of the soil (for instance for agricultural
production/irrigation projects), water availability etc.
b) Population and employment: The study of population in the project
area is to identify the beneficiaries of the project. Such a study may
involve analysis of the size and age structure of the population,
density, its urban-rural distribution, migration trends etc.
c) Physical Infrastructure: Depending upon the nature of the project,
the prevalent position with regard to the means of transport and
communication will have a direct bearing on the operation of the
project. Hence, the need for proper study of the physical infrastructure
at the stage of project formulation is required.
d) Institutions: Presence of the supporting institutions will facilitate
smooth functioning of the project. The examination of such institutions
is therefore, a very crucial area of probe before the project is proposed
to be located at a particular place.

iv) Objective and Phasing of the Project: Objectives of the project may be
spelt out in specific terms. Similarly, the physical work involved may be
clearly indicated with reference to its phasing and time period. This will
help identify various project activities and their completion in a more logical
sequence.

v) Choice of Location, Production Process and Size: At the stage or project

formulation, factors such as location, production process, size etc. need to be
studied in depth in accordance with the nature of the project. Howsoever
sound a project may be, if it is not properly located, it will fail to give full
result. Therefore, choice of a proper location for the project is of primary
importance.

The choice of production process will mostly be governed by technical

considerations. However, natural conditions and supply of factors of
production will also make a lot of difference. Determination of the size of
the project will be governed mainly by the volume of future demand for the

lxxxix
 produce of the project, the geographical extent of the market which in turn
will depend on the taste and habits of the consumers.

vi) Project’s Major Works and other Components: In order to give physical
shape to a project, major works and essential components have to be
indicated with maximum accuracy. These works and activities may be
classified as under:-
a) Major Works: Based on preliminary surveys and investigations
(normally in case of big projects) all major works should be described
in full.
b) Ancillary Works and Buildings: For some of the projects, staff-
houses and drinking water supply tanks may have to be constructed,
simultaneously. These works when connected with some major
projects are known as ancillary works.
c) Equipment: Some equipment may also be required during the
construction and operation of the project such as machinery, vehicles
and other maintenance equipment which should be identified in
advance for smooth running of the project.

vii) Phasing of Works and Activities: A project may be spread over any length
of time. For this reason, project-works are split up into different phases.
Generally, projects are phased out on fiscal year basis. Nevertheless, in case
of big projects which involve certain loans, proper scheduling and phasing
of various activities included in the project assumes greater significance for
the purpose of repayment of loans. In order to facilitate smooth and timely
implementation of projects, it is necessary to visualize problems which are
likely to crop up during the execution phase. This would bring in more
realism in the project at the very stage of its formulation.

viii) Project Costs: Different project costs are as under:-

a) Capital Costs: These cover all the expenditures on physical assets.
They include the costs of (1) major works (2) ancillary works and
buildings (3) equipment and items of costs associated with support
services and (4) contingencies.
b) Recurrent Costs: The expenditures on goods and services needed to
operate and maintain a project constitute the recurrent costs. The items
included in such costs are salaries and wages of project employees,
costs of essential inputs needed for operating the main works of the
project (fuel, electricity etc.) expenses on repair and maintenance of
capital items.

xc
 c) Local and Foreign Currency Costs: In some cases a part of the
capital and recurrent costs of the project is in the form of foreign
currency, a very scare factor in a country like ours. For financing
arrangements as well as for sound economic analysis, it is essential to
show separately the local and foreign currency components of capital
and recurrent costs.
d) Phasing of Costs: The capital and recurrent costs of the project may
be phased on an annual basis. Such phasing will depend entirely on the
scheduling of major construction works and on the annual rate of
progress of project operation until output reaches its maximum
potential. The phasing of costs in an essential aspect of project
preparation as it indicates the annual financial requirement of a project
to be met during its entire life.

viii) Financing of the Project: There could be various sources to finance a

project. In brief these sources are:-
a) Government Sources
i) Grant
ii) Loan
iii) Investment
iv) Direct Government Expenditure
b) Sponsoring Agency’s Own Fund
c) Private Investment
d) Local Body Services
e) Non-Government Borrowing

ix) Organization and Management: For this purpose, through analysis of

requirement (both at the implementation and the subsequent stages) in terms
of skilled, semi-skilled and unskilled manpower is essential. Along with
this, the position with regard to the availability of the requisite manpower
also needs to be examined. Such an analysis will reveal as to what steps are
needed to meet the project requirements in terms of different types of
manpower.

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1.6 Activities
1. Keeping in view the types and purpose of educational planning, enlist the
roles of existing District Nazim.
...........................................................................................................................

...........................................................................................................................

...........................................................................................................................

2. Consult anyone who knows planning and then write down at least four steps
of plan formulation.
...........................................................................................................................

...........................................................................................................................

...........................................................................................................................

3. Prepare a project on field trip by using the steps involved in process of

project preparation and discuss it with you colleagues.
...........................................................................................................................

...........................................................................................................................

...........................................................................................................................

1.7 Exercise
1. Discuss the educational planning and its approaches. How far these
approaches are to be followed in Pakistan?

2. Explain the types of planning with examples and with reference to Pakistan.

3. Differentiate the plan and project and the process of both.

xcii
Bibliography
1. Bhat K.S. and Ravishankar S. (1985), Administration of Education, Delhi,
Seema Publications C-3/19, Rana Dratap Bagh.

2. John, Level, (1983) Supervision for Better Schools, Fifth Edition, Prentice-
Hall, Inc: Englewood Cliffs, Jew Jersy.

3. Government of Pakistan, Ministry of Education (1983), Report of the

Seminar for Senior Educational Administration on Education Policies and
Planning, 15-18 September, Islamabad, Academy of Education Planning
Management.

4. Niazi H.K. (1997), Is Education-Occupation Relationship in Pakistan A

Myth: Khazina-e-Adam, Islamabad

5. Siddiqui, S.A., (1993), Processes of Education Planning, M.A. EPM

Course, Block-1, AIOU, Islamabad.

6. Zaki, W.M., (1988) Education Planning, National Book foundation,

Islamabad.

xciii
UNIT-5

SCHOOL DISCIPLINE &

CLASSROOM MANAGEMENT

Written by: Syed Ejaz Ibne Ghazi

Reviewed by: Dr. Col. Manzoor Arif

xciv
 CONTENTS
Introduction ..................................................................................................... 87

Objectives......................................................................................................... 87

1.1 Meaning and Purpose of School Discipline ...................................... 88

1.2 Factors Effecting School Discipline ................................................... 89

i) School Discipline and Guidance Programme ....................... 90

ii) Proactive Strategies ................................................................ 91
iii) Possible Reasons Children Misbehave .................................. 92
iv) Positive Discipline Techniques ............................................... 92
1.3 Meaning of Classroom and its Management .................................... 93

i) Principles of Classroom Management .................................. 94

ii) Techniques for Better Classroom Discipline ........................ 99
1.4 Criteria for Student Classification .................................................... 102

i) History (Some Plans of Students Classification) .................. 102

ii) General Criteria for Student Classification ......................... 105
iii) Common Patterns ................................................................... 106
1.5 Psychological Factors of Classification ............................................. 108

1.6 Activities............................................................................................... 112

1.7 Exercise ................................................................................................ 113

Bibliography .................................................................................................... 114

xcv
Introduction

School discipline has two main goals, (1) ensure the safety of staff and students,
and (2) create an environment conducive to learning. Serious student misconduct
involving violent or criminal behavior defeats these goals and often makes
headlines in the process. However, the commonest discipline problems involve
non-criminal student behavior (Moles 1989).

These less dramatic problems may not threaten personal Safety, but they still
negatively affect the learning environment. Disruptions interrupt lessons for all
students, and disruptive students lose even more learning time. For example,
Gottfredson and others (1989) calculate that in six middle schools in Charleston,
South Carolina, students lost 7,932 instructional days 44 years! To in-school and
out-of-school suspension in a single academic year.

It is important to keep the ultimate goal in mind while working to improve school
discipline. As education researcher Daniel Duke (1989) points out, “the goal of
good behavior is necessary, but not sufficient to ensure academic growth.”
Effective school discipline strategies seek to encourage responsible behavior and
to provide all students with a satisfying school experience as well as to discourage
misconduct.

Objectives
After successful completion of this unit, you will be able to;
1. Define meanings of school discipline, classroom management and student
classification;
2. Appreciate the needs and importance of positive school discipline;
3. Plan student classification at secondary level;
4. Enlist common patterns of students’ classification in elementary and
secondary school level of Pakistan;
5. Indicate the principles of classroom management.

xcvi
1.1 Meaning and Purpose School Discipline
The word “discipline” is derived from the Latin root “disciples” meaning a pupil
or disciple. Naturally, the problem of discipline was taken to consist in bringing
the conduct of the pupils into conformity with ideas and standards of the master.
The teacher’s personality was always regarded as noble and beneficent and the
pupils had to develop the virtue of docility and plasticity so that the teacher might
impress his personality on them and mould them in his own image. This was the
conception of the relationship between pupil and teacher everywhere, far more so
in the East than in the West.

The modern conception of discipline is a very broad and inclusive one. It does not
recognized difference between mental and moral behaviour for the purpose of
control, no, in fact, for any other purpose. “The much and commonly lamented
separation in schools between, intellectual and moral training, between the acquiring
of information and growth of character, says Dewey, “is simply on expression of the
failure to conceive and construct the school as a social institution, having social life
and value within itself.” Every experience–intellectual, moral , civic and physical has
a value from the point of view of a pupil’s development as a member of society; and,
conversely, the pupil’s social experiences have an effect on his personal
development. In fact, the individual mind is conceived of “as a function of social life–
as not capable of operating by itself but as requiring continual stimulus from social
agencies and finding its nutrition in social purpose.”

The modern view of discipline, for which we are indebted to Dewey, demands the
same unity in the educative process and educative material as we find in real life,
which is social through and through. The school must be a social organism, in
which social situations should be provided to stimulate and direct the impulses of
the pupils in the pursuit of common purposes through cooperative or shared
activity. “Out of doing things that are to produce results, and out of doing these in
social things that are to produce results, and out of doing these social and
cooperative ways, there is born a discipline of its own kind and type.

The whole of the pupil’s life in the school – all his intellectual, social moral and
physical activities, so far as they are carried out in cooperation with others and are
directed towards the realization of certain purposes – is disciplinary.

The essential purpose of school discipline is the development in the pupils of

attitudes, habits and ideals of conduct through the medium of the social life of the

xcvii
school, organized on a cooperative basis and inspired by the higher ethical
teachings of religion.
The purpose of discipline is to help in individual to acquire knowledge, habits,
interests and ideals which conduce to the well-being of himself, his fellow and
society as a whole. If this purpose is to be realized the school should be
reconstructed on the lines of a democratic society in which membership implies
the right of full and the free individual development and conscious pursuit of
common ends in a cooperative spirit, each member contributing to the common
good in accordance with his special gifts. Life in a school thus organized becomes
similar to, and continuous with, life in a democratic society, and discipline
becomes co-extensive with the whole of school life.

Hints:

 Discipline gives children a feeling of security by telling them what they may
and may not do.
 By helping children to avoid frequent feelings of guilt and shame for
misbehaviour–feelings that inevitably lead to unhappiness and poor
adjustment – discipline enables children to live according to standards
approved by the social group and thus, to win social approval.
 Through discipline, children learn to behave in a way that leads to praise
that they, interpret as indications of love and acceptance – essentials to
successful adjustment and happiness.
 Developmentally appropriate discipline serves as ego-bolstering motivation,
which encourages children to accomplish what is required of them.
 Discipline helps children to develop a conscience the “internalized voice”
that guides them in making their own decision and controlling their own
behaviour.

1.2 Factors Effecting School Discipline

At present indiscipline in our educational institutions is a serious problem. It
extends from the secondary school to the universities. In society, itself we find
several manifestations of indiscipline and it is the wonder that these have serious
repercussion on the educational institutions as well. The following may be some
of the important causes of indiscipline in our school.

1. Lack of Leadership in Teacher

Today teachers do not enjoy the same respect in society which they did in
the past. Consequently students also do not show due respect to their
teachers. Some teachers get involved in a cesspool of politics and self-

xcviii
 interest, and lose their ideals and they do not show any interest in the
development of the students. Very often these teachers excite the students
and use them as tool of private tuition’s the prestige of the teacher in society
has gone down. There miserable economic conditions add to this. Due to all
these reasons, the teachers have lost originality in thinking. As a result, they
are incapable of giving guidance to students in the various situations of life.
So it is no wonder to find indiscipline among the students.

2. The Current Education System

The current system of education is being criticized at all times. Hence, the
students have begun to feel that the education which is being given to them
is not good. As a result they have no regard for this education. They
consider it merely as a means of getting some employment. The prime aim
of the present day educational system has become the securing of a good
division at annual examinations and the students do not desist from adopting
any means to achieve these objectives. This also a cause of indiscipline.

3. Lack of Sustaining Ideal in the Students

At present the condition of our society is pitiable. Many people because of
their self-interest have started attaching greater importance to the ends rather
that to the means to achieve them. The social values are undergoing rapid
changes, as such the individual errs in fixing his moral standard. This has
shaken the very foundation of our society. Today the individual is not sure
about the security of his life and property. Therefore, there is a lack of
healthy ideal among the students. Hence indiscipline is increasing among
them.

4. Economic Difficulties
Our economic conditions have deteriorated to a deplorable degree. The
population has increased unemployment is a national problem. The students
are always haunted by the fear that their future is dark. So they cannot chalk
out their path of duty and on occasions they behave in an undisciplined
manner.

From the above discussion we may conclude that the responsibility for
indiscipline does not rest only with the school, but also with the home, the society
and the government. Hence for its eradication the cooperation of all the concerned
is necessary. On the basis of the causes mentioned above some suggestions are
given below to solve the problem of indiscipline.

i) School Discipline and Guidance Programme

xcix
Every adult who cares for children has responsibility to guide, correct and
socialize children toward appropriate behaviors. These adult actions often are
called child guidance and discipline. Positive guidance and discipline are crucial
because they promote children’s self-control, teach children responsibility and
help children make thoughtful choices. The more effective adult caregivers are at
encouraging appropriate child behavior, the less time and effort adults will spend
correcting children’s misbehavior. Family specialists are agree that using physical
force, threats and put-downs can interfere with a child’s health development. For
example, there is evidence that spanking can have negative effects on children.

Family specialists also agree that a perfect formula that answers to all questions
about discipline does not exist. Children are unique and so are the families in
which they live. A discipline strategy that might work with one child may not
work with another.

Effective guidance and discipline focus on the development of the child. They
also preserve the child’s self-esteem and dignity. Actions that insult or belittle are
likely to cause children to view their parents and other caregivers negatively,
which can inhibit learning and can teach the child to be unkind to others.
However, actions that acknowledge the child’s efforts and progress, no matter
how slow or small, are likely to encourage healthy development.

Teaching children self-discipline is a demanding task. It requires patience,

thoughtful attention, cooperation and a good understanding of the child. It also
requires knowledge of one’s own strengths and struggles with disciplinary issues.
Unfortunately, the only preparation for most parents in their own experience of
being parented. Such past experiences may not always be helpful in raising
today’s children.

ii) Proactive Strategies

Children misbehavior is impossible to prevent completely. Children usually curios
and endlessly creative, are likely to do things parents and other caregivers have
not expected. However, there are many positive steps teachers and educational
institution can take to help prevent misbehavior.
 Set clear, consistent rules
 Make certain the environment is safe and worry free
 Show interest in the child’s activities
 Provide appropriate and engaging playthings
 Encourage self-control by providing meaningful choices
 Focus on the desired behaviour, rather than the one to be avoided
 Build children’s image of themselves as trustworthy, responsible and cooperative
 Expect the best from the child

c
 Give clear directions, one at a time
 Say “Yes” whenever possible
 Notice and pay attention to children when they do things right
 Take action before a situation gets out of control
 Encourage children often and generously
 Set a good example
 Help children see how their actions affect others

iii) Possible Reasons Children Misbehave

If parents and teachers understand why their children misbehave, they can be
more successful at reducing behavior problems. Listed here are some of the
possible reasons why children misbehave.
 They want to test whether caregivers will enforce rules
 They experience different sets of expectations between school and home
 They do not understand the rules, or are held to expectation that are beyond their
developmental levels
 They want to assert themselves and their independence
 They feel ill, bored, hungry or sleepy
 They lack accurate information and prior experience
 They have been previously “rewarded” for their misbehaviour with adult attention
 They copy the actions of their parents

iv) Positive Discipline Techniques

True misbehavior occurs when a student chooses to behave inappropriately.
Before you take action ask yourself the following questions:
 Is the student really doing something wrong? Is there a real problem, or are
you just tired and out of patience?
o If there is no real problem, release your stress away from the child.
o If there is a problem, go to the next question.
 Think for a moment! Is your student actually capable of doing what you
expect?
o If you are not being realistic, re-evaluate your expectations.
o If your expectations are fair, go to the next question.
 Did you student know at the time that he or she was doing something
wrong?
o If your student did not realize something wrong, help her understanding what you
expect why and how she can do that. Offer to help.
o If your student knew what he was doing was wrong and he intentionally disregarded
a reasonable expectation, your child misbehaved.

If the behavior was an accident, like wetting here pants while sleeping, which is
not a misbehavior. If the behavior was not an accident, ask your student to tell
you the reasons she has for doing what she did. If the child is old enough, ask her

ci
how she might solve the problem or correct the situation. By using a problem-
solving approach, children can develop skills in thinking through a situation and
development possible solutions.

Activity
Take a few minute to reflect on your own childhood years evaluate the ways
your parents and teachers disciplined you. Which practices would you thank
them for, and which would you like to do differently?

1.3 Meaning of Classroom and its Management

Education is as old as society itself. Even the ancient savage had to learn about
the environment for his survival. To gratify man’s basic desire and need of
seeking knowledge in a formal and systematic way many philosophers and
educators endeavoured in their own styles. Class rooms were used as appropriate
arena for teaching-learning activities. In the past education had been limited to the
elite class of the society, but in the recent past with the rapid development in all
spheres of life need for mass education arose which resulted in the emergence of
large classes. Teaching in normal classes did not provide much problem to the
teachers but the large classes certainly hampered the smooth functioning of
educational activities.

Teaching in large classes is a worldwide phenomenon especially in the

developing countries. Large size classes make the use of certain teaching
materials and methods difficult if not impossible. In certain cases the students feel
the content of some of their course meaningless and inappropriate due to the large
size of the class. The teachers also feel helpless to impart proper teaching in such
classes. Normally they go into these classes just to pass away the time without
bothering much about the need and interest of their students. However, the
teachers of all types at all levels agree that large classes are causing big hindrance
in teaching. Hence need from management of large classes arose.

The term management of large classes is often misunderstood with maintaining

discipline in the large classes. Management of large classes in instructional
perspective means the complex set of plans and actions that the teacher uses to
ensure that the learning in the classroom is effective and efficient. The concept of
management of large classes is broader than that of discipline, which often can
notes a central goal of keeping students quiet and in their seats. There is nothing
wrong with having students quite and in their seats, but that should ot be the
teacher’s central goal. Effective classroom teachers place discipline in its proper
perspective in the total instructional scene. Management also involves teaching

cii
students in such ways and means that they can manage their own behaviour in
classroom settings and by establishing learning situations that will allow them to
do this. It is in this sense that management is broader than discipline and
encompasses the teacher’s overall educational goals. By implementing
management plans, the teacher not only hopes to increase students learning but
also help students develop ways and means to understand and direct their own
behaviour. The concept of management in this context is hard to differentiate
from the concept of instruction, and the two are closely related in theory and
practice. Good classroom managers are often good teachers. They always create
the classroom environment so as to maximize the student’s learning opportunities,
thus reducing the problems of classroom management.

Management of classes always demands such strategies, methods and measures

which should facilitate productive work in teaching-learning process. Education
department, school administration and the teacher himself have to show their
concern and involvement. This problem needs to be considered as part of
pedagogic life and worthy of investigation. Peter Hubbard, Director of the
language Research and Development Centre at Mexico University has made the
remarks about the research worthiness of language learning in large classes as’
“the large classes phenomenon is not researched because most researcher react by
saying (a) it is not theoretically interesting; and (b) it is insoluble.” The only
solution generally thought is to avoid large classes as the management of large
classes is not simple but complex”.

i) Principles of Classroom Management

Principle # 1: Assess, clarify and communicate needs and expectation

Students and teacher needs, right, and expectations should be openly discussed on
the first day of class and reviewed periodically as a preventive measure.

 Student needs/rights/expectations: Student’s basic needs include survival,

belonging, power, fun and freedom. They expect the teacher to facilitate that
learning by setting limits on disruptive student behaviour.
 Teacher needs/rights/expectations: A teacher needs the full attention of
each student. He has the right to establish optimal learning environments.
He may expect behaviour with contributes to optimal student growth.
 Further expectations of the student: The student is expected to come
prepared to class with appropriate class materials and a willingness to learn.
The students are expected to behave respectfully to the teacher and to other
students. Furthermore, the student is expected to accept the consequences of
misbehaviour.

ciii
 Further expectations of the teacher: The teacher is expected to consider
interesting curricula which meet the students’ needs (listed above), to provide stimulating
and useful lessons, and to always ask the students to be the best that they can be.
Furthermore, the teacher is expected to use teaching practices which are likely to motivate
students to engage in worthwhile learning activities.

Principle # 2: Create a warm and nurturing classroom climate

The classroom should be a place where a student feels welcome and at home.
Students need to feel safe and accepted, so ridicule and sarcasm are not allowed.
Mutual respect and the Golden Rule is the key for maintaining this climate.

 Physical environment: The classroom should be clean and pleasantly

decorated with students creations, yet free from distracting stimuli. The
desks should be arranged to allow students to work cooperatively as well as
allowing the teacher to circulate freely and efficiently.
 Treatment of students: Each student deserves to be treated with dignity
and respect. Students should be personally greeted at the door. They should
be given as much personal attention as possible during and outside of class.
 Esprit de crops: Although there are many causes of Esprit de crops, a
teacher’s enthusiasm, level of concern for the students, and class
involvement all can affect the level of class togetherness. This force can
benefit cooperative learning exercises and make the curricula seem much
more enjoyable.

Principle # 3: Democratically develop a set of rules and consequences

Teachers and students must create together the, discipline plans including rules
with clear and effective consequences. The rules should be agreed upon and
understood by everyone in the class. It should be understood that when rules are
broken, consequences will be applied fairly and consistently.

 Jointly develop class rules based on expectations and needs: The teacher
solicits help to develop a set of classroom rules and responsibilities. The
ideal list would be short and reflect the concepts of mutual respect and
personal responsibility.
 Discuss logical consequences: Logical consequences are the results which
consistently follow certain behaviour. They are explained in advance and
agreed by the students. It is hoped that by understanding the consequences
of disruptive behaviour, that students will make better choices.
Consequences should be related to the misbehaviour so the students can see
the connection. For example, if you choose not to work on your assignment,
you will stay after school until it is finished.

civ
 Display the rules and consequences prominently: Once the class has
developed is lift of rules, they should be displayed as a reminder to those
who may which to break them. This gives the teacher something to point out
at when requesting certain behaviour.

Principle # 4: Develop a daily routine, yet remain flexible

Student will often misbehave if they don’t know exactly what should do and
when. Teacher can avoid this dilemma by installing class routines and procedures,
which can allow the student to begin and complete work expeditiously.

 Every minute counts: As part of an effective routine, it is the best for

students to begin work immediately after the bell rings. Fun problems or
interesting reflection topics can be put on the overhead projector to
meaningfully occupy the student until attendance is taken. The activity
could lead directly into the day’s lesson.
 Providing assistance: Once the lesson has been presented, the teacher is
free to answer individual student questions. During this time, the teacher
must be aware of what is happening in all areas of the classroom. Therefore,
it is important to give “efficient help” to the students. This type of help may
also reduce the number of cases of the “dependency syndrome” – students
asking questions without actually needing help.
 Managing assignment collection: Each class has its own basket for daily
assignments. At the end of the hour, on the way out of class, students drop
off their completed assignments for grading.
 Restructure or reschedule: It is understood that lesson plans can be
affected by conditions beyond the control of the teacher. There may be cases
where class activities must be restructured or rescheduled to accommodate
the changed conditions. It is possible, with some ingenuity, to make the
situation a learning experience, beneficial to all.

Principle # 5: Make learning more attractive and fun for the students
Schools exist for the students, and not for the teachers. It is important for the
teacher to expand every effort necessary to make the curriculum relevant, the
lessons interesting, and the activities enjoyable. The result will be an engaged and
active participant in the learning process.

 Genuine incentive: Students respond well to the participation of preferred

group activities, referred to as genuine incentives. It is possible to get an
entire class on task if the incentive is available to all students, and attractive
to the entire group so as to merit extra effort. The incentive should be both
stimulating to the students and educationally valuable.

cv
 Active student involvement: The teacher can make learning more attractive
by giving a coherent and smoothly paced lesson presentation. Getting the
lesson going, keeping it going with going with smooth transitions, avoiding
abrupt changes that interfere with student activity, and postponing satiation
are important in maintaining positive student behaviour associated with
being on task.
 Focus on student needs: Lesson topics should be relevant to the students if
at all possible. Teaching strategies should be congruent with student
learning styles. The teacher should help the students develop learning goals
which are real, attainable and a source of pride. Activities should be fun for
the students.

Principle # 6: Deal with misbehavior, quickly consistently and respectfully

Misbehavior is a disruption to my effectiveness as an educator. The time spent
dealing with misbehaving would be better spent for teaching others. Therefore,
misbehavior will be dealt with quickly and consistently with class defined
consequences.

 Non-verbal communication: Body language, facial expressions, gestures,

eye contact and physical proximity all can be effective in promoting self-
control by the student. It is important that a teacher is aware enough to be
able to recognize when misbehaviour may occur, and to have non-verbal
methods to prevent escalation. Kounie refers to this level of awareness as
“Wittiness”.
 Reminders/requests: It is possible that a verbal reminder of the classroom
rules and consequences will be all that is necessary to stop student
misbehaviour.
 Redirecting behaviour: Upon an act of misbehaviour teacher may describe
the action to the student and suggest an acceptable alternative action. The
student usually only has to be reminded of what he is supposed to be doing.
For example, “Instead of reading that newspaper, I would like you to work
on your homework for the next five minutes. You can read the paper later”.
 Dealing with attention-seeking students: If the teacher ignores an
attention seeking student, the misbehaviour usually escalate to a level which
eventually cannot be ignored. Therefore, it is best if the teacher can redirect
the student’s behaviour and attempt to give the student attention when he is
not demanding it. This method encourages students to seek motivation from
within, instead of depending on attention from without.
 Avoid power struggles: It is important that the authority figure in the
classroom (the teacher) not engage in power struggles with students. It is

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 best to redirect a power-seeking student’s behaviour by offering some
position of responsibility or decision making.
 Address the behaviour not the character of the student: The teacher has
the power to build or destroy student self concept and personal relationships.
Good communication addresses the situation directly, letting the student
decide whether their behaviour is consistent with what they expect of
themselves.
 Invoking consequences: To be effective, consequences must be applied
consistently. They should never be harmful physically or psychologically to
the student. When they are invoked, the student should understand that he
has chosen them by misbehaving.
 Prevent escalation: Sometimes students are unwilling to listen to be
teacher. At this point, a teacher can help prevent misbehaviour from
escalating by talking (and listening) with the student privately, and
rationally discuss the problem behaviour. The privacy enhances the
possibility for a constructive discussion. Confrontation with an unwilling
student could make the teacher appear weak in front of the class.

Principle # 7: When all else fails, respectfully remove the student from the class
Continued disruptions will not be tolerated in my classroom. They are detrimental
to the all students will become active and effective learners. Therefore, such
students will be respectfully removed from class, and dealt with unconventionally.

 Insubordination rule: This rule states: “If a student does not accept the
consequence for breaking a class rule, then he or she will not be allowed to
remain in the class until the consequence is accepted.” This rule should be
made clear to the students from the first day, and should be strictly enforced
with the administration approval of course.
 Conference: A teacher may request a one-on-one conference with the
student to discuss a specific behaviour problem. The goal of this conference
is to gain insight so that helpful guidance may be provided. For more serious
behavioural matters, the teacher may also request a conference with the
student’s parent or guardian with the same purpose.
 Behavioural plan: This plan is for students who do not respond to
conventional discipline. The plan can be written in contract form, and
should include expected behaviours for the student, positive recognition for
compliance, and consequence for failing. The plan should address one or
two significant problems at a time, and should used the consequences which
differ from the previously failed ones used by the rest of the class.

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ii) Techniques for Better Classroom Discipline
Here are eleven techniques that teacher can use in his classroom that will help him
to achieve effective group management and control. They have been adapted from
an article called: “A Primer on Classroom Discipline: Principles Old and new” by
Thomas r. McDaniel; Phi Delta Kappan, May 195.

Focusing: Be sure you have the attention of everyone in your classroom before
you start your lesson. Don’t attempt to teach over the chatter of students who are
not paying attention. Inexperienced teachers sometimes think that by beginning
their lesson, the class will settle down. The children will see that things are
underway now and it is time to go to work. Sometimes this works, but the
children are also going to think that you are willing to compete with them. You
don’t mind talking while they talk. You are willing to speak louder so that they
can finish their conversation when after you have started the lesson. They get the
idea that you accept their inattention and that it is permissible to talk while you
are presenting a lesson. The focusing techniques means that you will demand their
attention before you begin. That you will wait and not start until everyone has
settled down. Experienced teachers know that silence on their part is very
effective. They will punctuate their waiting by extending it 5 to 10 seconds after
the classroom is completely quiet. Then they begin their lesson using a quieter
voice than normal. A soft spoken teacher often has a calmer, quieter classroom
than one with a stronger voice. Her students sit still in order to hear what she says.

Direct Instruction: Uncertainty increases the level of excitement in the

classroom. The technique of direct instruction is to begin each class by telling the
students exactly what will be happening. The teacher outlines what he and the
students will be doing this period. He may set time limits for some tasks. An
effective way to marry this technique with the first one is to include time at the
end of the period for students to do activities of their choosing. The teacher may
finish the description of the hour’s activities with” “and I think we will have some
time at the end of the period for you to chat with your friends, go to the library, or
catch upon on work for other classes.”The teacher is more willing to wait for class
attention when he know there is extra time to meet his goals and objectives. The
students soon realize that the more time the teacher waits for their attention, the
less free time they have at the end of the hour.

Monitoring: The key to this principle is to circulate. Get up and get around the
room, while your students are working, make the rounds. Check on their progress,
an effective teacher will make a pass through the whole room about two minutes
after the students have started a written assignment. She checks that each student
has started, that the children are on the correct page, and that everyone has put

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their name on their papers. The delay is important. She wants her students to have
a problem or two finished so she can check that answers are correctly labeled or
in complete sentences. She provides individualized instruction as needed.
Students who are not yet quite on task will be quick to get going as they see her
approach. This that were distracted or slow to get started can be nudged along.
The teacher does not interrupt the class or try to make general announcements
unless she notices that several students have difficulty with the same thing. The
teacher uses a quiet voice and her students appreciate her personal and positive
attention.

Modeling: McDaniel tells us of a saying that goes: “Values are caught, not
taught.” Teacher who are courteous, prompt, enthusiastic, in control, patient and
organized provide examples for their students through then own behaviour. The
“do as I say, not as I do” teachers send mixed messages that confuse students and
invite misbehavior. If you want student to use quiet voices in our classroom while
they work, you too will use a quiet voice as you move through the room helping
youngsters.

Non-Verbal Cuing: A standard item in the classroom of the fifties was the
clerk’s bell. A shiny nickel bell sat on the teacher’s desk. With one tap of the
button on top he had everyone’s attention. Teachers have shown a lot of ingenuity
over the years in making use of non-verbal cues in the classroom. Some flip light
switch. Others keep clickers in their pockets. Non-verbal cues can also be facial
expressions, body posture, and hand signals. Care should be given in choosing the
types of cues you use in your classroom. Take time to explain what you want the
student to do when you use your cues.

Environmental Control: A classroom can be warm cheery place. Students enjoy

an environment that changes periodically. Study centers with pictures and colour
invite enthusiasm for your subject. Young people like to know about you and your
interests. Include personal items in your classroom. A family picture or a few
items from a hoppy or collection on your desk will trigger personal conversations
with your students. As they get to know you better, you will see fewer problems
with discipline. Just as you may want to enrich your classroom, there are times
when you may want to impoverish it as well. You may need a quiet corner with
few distractions. Some student will get caught up in visual exploration. For them,
the splash and the colour is a siren that pulls them off task. They may need more
vanilla and less rocky-road. Have a place you can steer this youngster to. Let him
get his work some first then come back to explore to explore and enjoy the rest of
the room.

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Low-Profile Intervention: Most students are sent to the principal’s office as a
result of confrontational escalation. The teacher has called them on lesser offense,
but in the moments that follow, the student and the teacher are swept up in a
verbal maelstrom. Much of this can be avoided when the teacher’s intervention is
quiet and calm. An effective teacher will not care that the student is not rewarded
for misbehavior by becoming the focus of attention. She monitors the activity in
her classroom, moving around the room. She anticipates problems before they
occur. Her approach to a misbehaving student is inconspicuous. Others in the
class are not distracted. While lecturing to her class, this teacher makes effective
use of name dropping. If she sees a student talking or off task, she simply drops
the youngster’s name into her dialog in a natural way” “And you see, David , we
carry the one to the tens column”. David hears his name and is drawn back on
task. The rest of the class does not seem to notice.

Assertive Discipline: This is traditional limit setting authoritarianism. When

executed as presented by Lee Canter (who has made this form a discipline one of
the most widely known and practiced) it will include a good mix of praise. This is
high profile discipline. The teacher is the boss and no child has the right to
interfere with the learning of any student. Clear rules are laid out and consistently
enforced.

Assertive I-Messages: A component of assertive discipline, these I-Messages are

statements that the teacher uses when confronting a student who is misbehaving.
They are intended to be clear descriptions of what the student is suppose to do.
The teacher who makes good use of this technique will focus the child’s attention
first and foremost on the behavior he wants, not on the misbehavior. “I want you
to…” or “I need you to…” Or “I expect you to…” The inexperienced teacher may
incorrectly try: “I want you to stop…” Only to discover that this usually triggers
confrontation and denial. The focus is on the misbehavior and the student is quick
to report: “I was not doing anything” or “It wasn’t my fault…” or “Since when is
there a rule against…” And escalation has begun.

Humanistic I-Messages: These I-Messages are expressions of our feeling.

Thomas Gordon, creator of Teacher effectiveness Training (TE), tells us to
structure these messages in three parts. First, a description of the child’s
behaviour “When you talk while I talk…” Second, the effect this behaviour has
on the teacher. “…I have to stop my teaching…” An third, the feeling that it
generates in the teacher. “…Which frustrates me.” A teacher, distracted by a
student who was constantly talking while he tried to teach, once made this
powerful expression of feelings: “I cannot imagine what I have done to you that I
do not deserve the respect from you that I get from the others in this class. I feel

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as though I have somehow offended you and now you are unwilling to show me
respect.” The student did not talk during his lectures again for many weeks.

Positive Discipline: Use classroom rules that describe the behaviours you want
instead of listing things the students cannot do. Instead of “no-running in the
room, “move through the building in an orderly manner.” Instead of “no-fighting,
use “settle conflicts appropriately.” Instead of “no-gum chewing”, use “leave gum
at home.” Refer to your rules as expectations. Let your students know this is how
you expect them to behave in your classroom. Make ample use of praise. When
you see good behaviour acknowledges it. This can be done verbally, of course,
but it doesn’t have to be. A node, a smile or a “Thumbs up” will reinforce the
behaviour.

1.4 Criteria for Student Classification

i) History (Some Plans of Students Classification)
Since the purpose of school is to serve the needs of pupils, a major responsibility
of the administrator is to organize the school and classify pupils to facilitate the
achievement of this purpose. Even before schools were divided into grades, this
adjustment problem was present. Dividing schools into grades helped solve some
problems related to textbooks, facilities, materials, and methods, but at the same
time, another problem was crated. This new problem is the “lock step” system.
The “lock step” system, including what is known as “grade standard”, has made it
very difficult to meet the needs of individual pupils. Too often administrators
have been content to make the individual try to adjust to the school – that is, to the
teachers, methods of instruction, courses, grades and standards of a particular
grade or subject-instead of adjusting the school to the pupil. Individual differences
of pupils within any age group, subject class, or grade, make it necessary for the
administration to provide some means for respecting those differences. Many
innovations in curriculum, teaching method, and organization have been tried. A
few of these will be discussed here.

Winnetka Plan: Around 1920, a plan of individual instruction for elementary

school children within a grade was inaugurated at Winnetka, Illionis. The
curriculum for each grade was divided into two parts – the common essentials and
the group activities. The common essentials – the knowledge and the skills
considered necessary for all pupils – were divided into units or “goals”.
Assignment sheet, work sheets, diagnostic practice tests, and final tests were
provided for each unit. Each child worked at his own rate for the mastery of each
unit. When the individual had mastered the unit, he proceeded to the next unit of
work. Group activities were designed as part of the pupil’s work each day and

cxi
centered around arts and crafts, music, physical education, and the like, with no
standardized goals to be met. These group activities were to give socializing and
creative experiences which the child did not get in working with the common
essentials.

Unit Plan: Another means of individualizing classroom work is the unit plan of
teaching. The units of work are organized around a comprehensive and significant
aspect of our environment of science, of art, or of conduct. The unit plan is a
teaching procedure and requires no changes in school organization. There have
been many adaptation of the unit method, such as the project, activity and
problem assignments. These methods are distinct departures from the traditional
subject-matter recitation type of teaching. The unit method of teaching has had
great influences in the elementary and secondary schools by focusing attention
upon the organization of the subject matter for the purpose of meeting the needs
of individual pupils. The unit method has also had influence upon the curriculum
being offered in many schools. Effort has been made continually to change the
curriculum in the schools to meet the needs of all youth.

Techniques of Instruction: Adjustment of the instructional programme of meet

the needs of the individual are possible not only through a changed curriculum but
also through techniques of instruction. The following suggestions relate to
instruction for meeting individual needs:
1. Develop units on life problems rather than on abstract subject matter
problems.
2. Teach to focus on the satisfaction of needs recognized by the learners.
3. Provide adequate counseling and guidance services.
4. Utilize more fully teaching resources such as films, radio, television,
teaching machines and the local community environment.
5. Use a wide variety of printed materials.

These suggestions, if followed, would certainly improve the quality of instruction and
help solve many adjustment problems. The school would come nearer to meeting the
needs of the individual by assisting him in the solution of this problem.

Summer School: Many school districts operate summer schools as a means of

adjusting the schools to the pupils. These schools, however, are operated
primarily for students who have failed or for those who wish to make additional
credits in order to complete high school in three years. Some elementary and high
school pupils attend summer school because they have not measured up to the
standard of the particular grade or subject. How well children succeed in summer
school after having done poorly in the regular term is a question. Some educators

cxii
doubt the advisability of sending pupils to summer school because of failure in
the regular term. Most summer schools emphasize such subjects are music, art,
sports and games, but in the last few years there has been a pronounced trend
toward the inclusion of more academic subjects, such as mathematics, science and
foreign languages.

Grouping: Grouping students by some means other than chronological age has
been of interest to many educational leaders for the past three decades. It is rather
unusual to find a professional book which does not have a treatise on
homogeneous grouping. In most cases, homogeneous grouping has meant
grouping pupils according to mental ability or achievement in subject matter.
Mental ability has usually been determined by group tests or teachers’ judgment
and achievement by standardized or teacher made tests and / or teachers’
judgments. In the final analysis, all these factors depend to a great extent upon
subject-matter achievement. If subject-matter achievement is the complete goal of
education, grouping according to achievement and ability may make mass
instruction easier. Many teachers prefer homogeneous ability grouping because
they believe instruction can be carried on more efficiently.

Arguments for homogeneous grouping usually include the following:

1. Homogeneous groups are usually taught by the same methods as are
heterogeneous groups.
2. Grouping saves the teachers’ time and energy.
3. More subject matter is covered in the same period of time.
4. Poor students are not discouraged.
5. Specially trained teachers can be employed for poorer pupils.
6. A homogeneous group can be taught as an individual.
7. The Brighter pupils are encouraged.
8. Loafing on the part of superior pupils is reduced or eliminated.

There certainly are arguments against homogeneous grouping. Among such

arguments are the following:
1. No basis for grouping has been developed which is sufficiently objective.
2. Unwholesome competition may be engendered.
3. People are not strictly groped in their life occupations according to ability.
4. Status distinctions, characteristic of a class society, may be fostered.
5. Groups cannot be formed which are homogeneous in each curriculum area
because abilities of a single student vary from subject to subject.
6. No practical way has been found to group on the basis of special ability.
7. Grouping according to ability often causes jealousy and resentment on the
part of the pupils and parents.

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Non-graded elementary School: the non-graded elementary school is a
movement which is slowly gaining supporters. This plan of classifying students is
attributed to the results of the child study movement, which revealed that children
differ in many ways, and to studies revealing the negative effects of non-
promotion upon pupil achievement and adjustment. A non-graded elementary
school classifies pupils according to levels rather than according to grade
numbers. The levels are usually based on reading ability and usually consist of ten
to twelve levels in the first three grades. The pupil progresses through the levels at
his own rate without the usual stigma of lack of promotion or failure. A pupil may
complete the three years of work in two years or may take as long as four years.
This plan has been used much more extensively in the primary grades than in the
intermediate grades.

The non-graded elementary school offers three major organizational advantages

in classifying students: (1) A unit span of years that is adaptable to the lags and
sports normally accompanying the development of child; (2) progress level that
permit a child to pick up after an absence from school at the point where he
previously left off (3) a time range that permits children of approximately the
same chronological age to remain together while progressing at different
academic rates suited to individual capacities.

ii) General Criteria for Student Classification

Grouping has been feature of schools in all countries. In earlier times, a typical
small community had about enough people of school age to fill one classroom.
The teacher handled all ages and all subjects as well as janitorial duties. When the
student population grew too large for one teacher a second was hired and the
students were divided between them. Age was the common selection factor. All
students six through twelve years of age were assigned to one teacher, all those
from twelve up were assigned to the other. As the population grew, so did the
number of classroom groups. Grouping on the basis of age usually made no
signed to the first grade, seven year olds to the second, and so on. If there was too
many six years olds for one teacher, two first grades were established.

The major purpose of grouping is individualization. Students are grouped so that

the range of individual differences, academic and social characteristics, the
teacher has to contend with in narrowed. Age was used originally as the only
selection factor because it does correlate with social characteristics and was all
that was available to indicate academic characteristics until the introduction of
standardized achievement testing in the early twentieth century. Age continues to
be the major selection factor.

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When selection factors other than age came into use, it became necessary to
differentiate between two types of grouping, one based entirely on age. The term
heterogeneous grouping (better meaning different) came into use when the
absence of a grouping pattern based on anything other than age was referred to.
When all six year old students were assigned randomly to the two first-grade
classrooms in a school, the classrooms are said to be grouped heterogeneously.
Students of widely varying academic abilities are found in each classroom.

The term homogeneous groping (homo meaning same) came into use when
grouping based on something other than age, or in addition to age, was referred
to. When six-year-old students were assigned to the two first-grade classrooms on
the basis of their performance on reading-readiness tests, the classrooms were said
to be grouped homogeneously. All students below a certain readiness score were
assigned to one classroom and all above that score to the other classroom. A
narrow range of academic abilities was thus exhibited in each classroom. The
grouping patterns discussed in this section are, in most cases, homogeneous
because they are based on factors other than age alone.

iii) Common Patterns

Ungraded Grouping: Grade levels are abandoned. The early one-teacher schools
were ungraded because they contained students of all grade levels in one
classroom. Contemporary ungraded-grouping patterns usually distinguish
between lower elementary and upper elementary, ungraded primary and ungraded
intermediate. Students are assigned to an ungraded primary for at least their first
three years of schooling. They are promoted to the intermediate group on the basis
of age, social maturity, academic ability, or some combination of three factors. A
school might have three or more ungraded primary classrooms. The teacher in a
primary classroom might stay with the same group of students for the entire three
years, thus assuring that the teacher becomes well acquainted with students.

Inter-Classroom Subject Grouping: Students are grouped according to the

subject they are studying. This is the most common grouping pattern in junior and
senior high schools. It is used in elementary schools when teachers trade for
different subjects, such as when the two fourth-grade teachers agree that one will
reach reading to both classes while the other teaches all the mathematics. During a
two-hour period, teacher A has reading Class A for the first hour and reading with
Class B for the second hour. Teacher B follows the opposite schedule for
mathematics. The pattern is also followed when special teachers are hired to teach
all the music, art and physical education.

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Inter-Classroom Ability Grouping: Students are assigned to classrooms
according to their performance on intelligence and achievement tests. For
example, students might he assigned to one of the two sixth-grade classrooms on
the basis of their scores on a general achievement test. All those scoring grade
level or higher are assigned to one classroom while all those scoring from grade
level or below are assigned to another. A high school might use placement tests to
assign students to different English and Mathematics courses, or even to totally
different tracks. The assignment to ability groups may be for the entire day or
only for special subjects, as when the disabled readers or gifted students are
pulled from their classes for instruction by special teachers. The term
homogeneous grouping is sometimes used to refer to this grouping pattern.

Split-Day Grouping: Students are assigned to a split-day schedule as a means of

reducing class size for critical subjects. It is commonly used for reading in the
primary grades. For example, half of the class comes to school at 8:30 p.m. and
receives reading instruction until 9:30 a.m. when the second half of the class
arrives. At 1:30 p.m. the first half of the class leaves school, and reading
instruction is provided the second half from 1:30 p.m. Until 2:30 p.m. then they
go home. By having only half of the class present during reading instruction, the
teacher can provide more individual help.

Intra-Classroom Ability Grouping: Within the classroom, students are grouped

on the basis of ability. The pattern is most common in reading where student are
given a reading achievement test and then assigned to one of three groups
according to their performance-a “high group,” a “middle group,” and a “low
group”. This grouping pattern has been used at all grade levels from kindergarten
through high school.

Special Ability Grouping: Students are assigned for short periods and, on the
basis of their ability, to a special teacher. For half an hour each day a remedial
reading teacher might work with students below a certain reading level and an
enrichment teacher might work with students above a certain level. Remedial
programs for disadvantaged students may use a number of intellectual, academic
and social factors in selection as might enrichment programs for gifted students.

Intra-Classroom Individualized Grouping: Instruction in the classroom is

provided for one student at a time. Regarding programs called “individualized
reading” (Veatch 1966) follow this pattern. The pattern has become more popular
in the last ten years because of the availability of published, self-instructional
materials. The best use of a continuous-progress selecting students into individual
group varies widely and sometimes none is used; students just work alone.

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1.5 Psychological Factors of Classification
Basis of Classification: The simplest and the crudest basis of classification is the
age of children. In countries where elementary education is compulsory and
children join the school at a certain prescribed age, instruction is graded on age
basis and each class has generally children of the same age. Pupils being
promoted from year to year, age is generally an index of a pupils educational
standing.

Chronological Age: But age by itself is a very unreliable basis of classification.

A boy of twelve year, for instance, might the duller than a child of six and among
children of the same age. Psychological investigations have disclosed, there are as
great variations in educability and ability as between a normal boy of fifteen and
one of five. Of late, psychologists, teachers and administrators have all
concentrated their attack upon age as the simple criterion of the ability of pupils to
cope with each level of work; and they have condemned the mass movement of
pupils from class to class at the end of the year, called the lock-step promotion
Chronological age is certainly considered, but only as a starting point for an
investigation as to be mental and educational standing of a pupil, before he is put
into any particular class. By itself, age school-work or can do in future.

Often we come across pupils who are older than their class-fellows but have a less
ability in school subjects than their age would warrant. Statistical investigations in
USA as to be actual distribution of pupils by ages among the elementary and
high-school classes have shown a very wide range; in one class (sixth grade), for
instance, in a single State the chronological age varied from 9 years to 17 years,
the average being 11-12 years. Similar investigations in Pakistan will show
perhaps a wider range of distribution. These wide differences in the ages of pupils
in the same class have existed ever since the beginning of school systems. But,
before what is called the Scientific Movement in Education’s started about a
generation age there was little awareness of their educational implications, until
attention was focused upon the problem of retardation in school by Leonard P.
Ayres’ famous study Luggd in our Schools.

Retarded Children: It is a notorious face that a very large percentage of pupils

are retarded in their educational progress, having usually stagnated in a class for
two or three years. The longer a child remains in a class, the less is the hope of his
future progress. Stagnation occurs to much larger extent in rural areas than in
urban; and in some cases, in rural areas, children remain in the same class for as
many as six or seven years. Realizing their inferiority to younger children,
retarded pupils lose self-respect and self-confidence. They are also generally

cxvii
neglected by the teacher. Being unable to show themselves off in studies the
attempt, by way of compensation to express their feeling of self-assertion in
undesirable ways, resulting in breaches of school order and discipline. They set a
bad example to other children and are a constant threat to the tone of the class and
the school. Further, poor parents cannot afford to keep their children at school
indefinitely even if education is free. Such children having become old enough to
bring little more grist to the family mill are withdrawn from the school,
particularly in rural areas before they have progressed in their studies sufficiently
far. Thus stagnation leads to the other veil of “wastage”. It is not desirable either
in the interest of such over-age children or that of others that they should stay in
any class for more than two years. Some authorities recommend that over-age
pupils should be either sent away from the school to assist their parents in earning
a living, or (unless they are hopelessly unfit) promoted to the higher class where
they may find pupils of their own age and regain self-respect and self-confidence,
and so develop a sense of responsibility. This course s reported to have yielded
satisfactory results in certain places, and such pupils are said to have improved in
their educational standing. But, apart from home or other environmental
conditions, retardation of pupils is due to lack of adjustment between the school-
work and the individual pupil. Ample evidence is available to support the
conclusion that individuals grouped together on the basis of age for the purpose of
collective instruction differ from one another in a number of single traits and in all
combinations of traits. The recommendation to promote a pupil to a class made up
of other children of nearly his own age, while it could be adopted in a qualified
manner in primary schools where differentiation of abilities does not clearly
manifest itself, it has no application to secondary schools.

General Intelligence: Instead of chronological age, mental age is now adopted in

several countries as the basis of classification. In America, intelligence” tests,
especially group-tests which are easy to administer and to score, have been used
for some years past to classify pupils so that those of the same general intelligence
or ability may be brought together in one class. In many cases, division of classes
into section, wherever this is necessitated by numbers, is based on the results of
these tests; and transfer to pupils to special schools for the sub-normal and super-
normal is arranged on the same basis. The adoption of this basis has been found to
have worked satisfactorily as it enables the school staff to place together pupils
who will progress in their work at equal rates and will be more or less alike in
achievement at the end of the periods of schooling. Intelligence tests are specially
useful in classification to primary school, where past achievement in school
subjects is of comparatively little account as compared to capacity to do school
work. The usual method of assessing ability at this stage by a simple test in what
are regarded as the basic subjects might yield misleading results. Retardation

cxviii
might be due to prolonged absence from school through illness, to unfavourable
home conditions of lack of opportunities for education, rather than to any inherent
mental defects in the child, and retardation at this stage can be easily made good if
there is mental ability and proper motivation for work. It should be noted in this
connection that for children under ten or eleven years of age individual tests are
more suitable than group-tests, but they should be applied by those who have had
some training in psychological testing.

The “intelligence quotients” or “mental ages” discovered by the application of

“intelligence” tests are, however, for the guidance of the head-teacher only, who
has to admit and assign pupils to the proper classes. They should not be published
to the whole staff of the school and in no case should they be made known to the
pupils concerned or their follows. Nothing is so demoralizing as to be told that
one’s intelligence is below normal.

But for grades of education beyond primary intelligence tests alone do not furnish
an adequate basis for classification. A certain minimum of knowledge in the
school subjects, in addition to general ability, is an indispensable condition of
satisfactory work. An intelligent pupil will make satisfactory progress in
acquiring knowledge or skill if his initial acquired equipment has been adequate;
otherwise his ignorance will be a great handicap in his future progress. It will be
difficult for him to recover the lost ground in school achievements. Then again,
certain moral qualities, such as application, conscientiousness, and regularity, are
necessary if intelligence is to be put to proper use. An intelligent sluggard makes
less progress in school than one with average general ability who does his work
conscientiously. Experiences points to be desirability of classifying pupils in
primary schools mainly by capacity rather than by attainment, and in higher
grades of schools by both attainment and general intelligence.

Attainment in School Subjects: Another method employed is to put into the

same class pupils who have given evidence of satisfactory attainments in all, or at
least the more important, subjects of the school course. When pupils are examined
in all the subjects, weakness in any one unimportant subject is often condoned.
This is the traditional method of classification and promotion; and it rests on the
theory that what the pupils have achieved in the past ensures future achievement
in the same field. In the generality of cases, the basic subjects of the curriculum
are considered; and attainment in these subjects determines classification and
promotion. It is recommended that headmasters of primary school should use
standardized tests in the fundamental subjects, such as reading, writing and the
simpler processes of arithmetic. But as the attainments ofyoung children are very
low, scholastic tests should be used as only supplementary to tests of

cxix
“intelligence”. But in the secondary grade of education wider data have to be
replied upon; and some methods of discovering and assessing special abilities and
aptitudes, which emerge during this stage of education have also to be devised so
as to realize effectively the aim of enabling pupils to develop their special
abilities, together with general abilities, up to the required standard.

Multiple and Composite Basis: there are, theoretically speaking, several other
bases of classification, such as the social maturity of children, their physiological
growth and their moral and emotional qualities to industry, perseverance,
ambition and interest. The National Survey of Secondary Education in the USA
found sixteen different bases of grouping (in addition to chronological age) used
in 280 schools. But none of these, taken singly, gives any high correlation with
educational achievement; in other words, no single basis furnishers any aid or
guidance in classifying pupils to form homogeneous groups for the purpose of
instruction.

In view of the inadequacy of any one basis for classification of pupils multiple
bases are often employed as a check against one another. There are the
chronological age of the pupils, their past record as expressed in school marks,
their general intelligence in terms of their intelligence Quotients, and their
scholastic achievements as determined by objective tests. Pupils are ranked on the
basis of each of these criteria, and then divided according to the rank into two
three or more groups according to the number of sections of a class in the school.
When, however, it is found that there is wide variation in the rank of pupil
according to the several bases employed, the teacher’s judgment decides the final
placement o the pupil. There is also another method of classification, called the
composite method, which employs a number of criteria such as physiological
development, general intelligence, achievement in school subject, social maturity,
industry, application, chronological age, etc. Tests are applied in respect of all
these traits, and the raw scores reduced to a composite score, by statistical
methods, on the same scale.

cxx
1.6 Activities
1. Interview with any head of an educational institution of your area. Record
his concept of discipline.

2. Arrange a discussion session of your college and suggest some techniques

for better classroom management in your school/college.

3. Suppose there is a need for student classification in your institution. Arrange

a meeting of your staff and develop a strategy for student classification.

4. Imagine you have just been employed as school head Teacher. How would
you go about establishing and promoting school discipline? Discuss your
strategies with your classmates.

cxxi
1.7 Exercise
1. What steps should be taken for rooting out indiscipline in our educational
institution.

2. Guidance programme and discipline are crucial because they promote

children’s self-confidence. Explain.

3. What is the meaning and purpose of school discipline? Also highlight those
factors which are effecting school discipline in our country.

4. What is your understanding of classroom management after reading this

unit?

5. Enlist any five principles of classroom management.

6. Trace the history of student classification then write some plans of student
classification.

7. Distinguish Winneteka plan from unit plan of student classification.

8. Trace and discuss some patterns of student classification among the

elementary and secondary school of Pakistan.

cxxii
Bibliography
1. Adams, C and E Fruge 1996, Why Children misbehave and what to do about
it, Oakland, CA Haarbinger Publication. Inc.

2. Baumrind, D. 1996, The Discipline Controversy Revisited, Family

Relations, 45 (4): 405–414.

3. Baumrind D. 1991, Parenting sytlies and adolescent development, In

Encyclopedia of Adolescence, Edited by R. M. Lerner, A.C Peterson, and J.
Brooks Gunnpp Vol 2: 746 758, New York, Garland.

4. Calvin Grider, Truman M. Pierle, Willam Evertt, Public School

Administration, The Ronald Press Company, new York, 1061.

5. Effective Classroom Management, Allyn and Bacon, Inc. Boston, London,

Sydney.

6. Frels, Kelly and others, School discipline Policies and Procedures, A

practical, Guide Revised Edition, Alexandria Virgina National School,
Boards Association April 1990, 39 pages, ED-322-597.

7. Gaustac Joan, School Respond to Gangs and Violence, OSSC Bulletin

Eugene, Oregon School Study Council, 1991, 54 pages Ed 337-909.

8. Moles, Oliven C, Strategies to Reduce Student Misbehavior, Washington

D.C. Office of Educational Research and Improvement, US Department of
Education 1989, 187 pages ED 311-608.

9. National Association of Elementary School Principals, Developing a

Discipline Code in your School. Here’s How 2, 3 (December 1983), Reston,
Virginia author, 1983, 4-pages Ed 242-000.

10. Sultan Mohiyuddin, School Organization and Management, West Pak

Publishing Co. ltd. Lahore, Islamabad.

11. S. M. Shahid, Educational Administration, Majied Book Depot, Lahore.

cxxiii
UNIT-6

MANAGEMENT OF RESOURCES

Written by: Dr. Muhammad Iqbal Chaudhry

Reviewed by: Dr. Col. Manzoor Arif

cxxiv
 CONTENTS
Introduction ..................................................................................................... 118

Objectives......................................................................................................... 118

1.1 Physical Aspects (School Building and Hostel etc.) ......................... 119

a) The School Building ................................................................ 119

b) The Site of the School ............................................................. 123
c) Hostel ........................................................................................ 124
1. The Need and Utility of a Hostel ................................... 124
2. Hostel Superintendent and his Responsibilities .......... 125
3. Messing and its Supervision .......................................... 126
4. Method of Living of the Students ................................. 127
5. Ailments and Regulations ............................................. 127
6. Health and Games .......................................................... 128
7. Organization of the Hostel ............................................ 128
8. Hostel Building ............................................................... 129
9. Internal Management .................................................... 129
10. Registers .......................................................................... 130
1.2 Learning Resources ............................................................................ 131

a) Instructional Materials ........................................................... 131

i) Objectives of Instructions.............................................. 131
ii) Types of Instructional Materials .................................. 132
b) Audio-Visual Aids ................................................................... 132
i) The Value of A.V. Aids to Learning ............................. 133
ii) Drawbacks ...................................................................... 134
iii) Types of Audio-Visual Aids .......................................... 135
c) The Library ............................................................................. 136

cxxv
 i) Utility of the Library ..................................................... 136
ii) Organization of the Library .......................................... 137
iii) Class Library .................................................................. 138
iv) Classification and Arrangement of Books ................... 139
v) Reading Room ................................................................ 140
1.3 Educational Financing ........................................................................ 141

i) Introduction ............................................................................. 141

ii) Who Pay for Education .......................................................... 142
iii) Importance of Education Financing ..................................... 143
iv) Forces Which Affects the Demand for Education ............... 144
1.4 Budgeting .......................................................................................... 149

i) Concept of Budget ................................................................... 150

ii) Purpose of Budget ................................................................... 151
iii) Advantages of Budget ............................................................. 151
iv) Function of Budget.................................................................. 151
v) Phases of Budgeting ................................................................ 152
1.5 Activities............................................................................................... 155
1.6 Exercise ................................................................................................ 155

Bibliography .................................................................................................... 156

cxxvi
Introduction

Education deals with all round development of a person and it is rightly said
that a sound mind develops in a sound body. For this purpose some physical
resources play an important role and these are considered as most important
objectives, methods, curriculum and examination. These resources are
observed as the supporting services of educational components which are
fulfilled in educational institutions. So administrators, principals, heads or
supervisors should not ignore the management of these resources. School
plant, hostel, dispensary, library, A.V. aids, instructional materials are
important and about these aspects the principals must understand the steps
involved. He must facilitate his school with these facilities. He must be aware
whether adequate facilities are provided in school to meet the goals and
objectives of the school. Because the physical facilities and learning resources
contribute to the achievement of the school’s purposes and objectives. For
managing the resources of school budget is necessary factor. So the principal
must manage the school resources according to allocated budget of the
school. For this purpose educational financing and budgeting throw light on
how we can achieve our maximum targets within our available resources.

Objectives
After studying this unit students will be able:
1. To understand the importance of physical aspect of school.
2. To describe the learning resources.
3. To understand the educational financing.
4. To define the budget and its role.

cxxvii
1.1 Physical Aspect (School Building and Hostel etc.)
It has been repeated several times that education is concerned not merely with the
mind of the pupil but also with his body. This fact imposes on the school certain
duties, which are both negative and positive. On the negative side, it must be seen
that nothing about the school is against the laws of health. On the positive side,-
the school must do everything in order to instill into the minds of the children
knowledge of the laws of 'health. To begin with, it may be stated that schoolwork
must be done under hygienic conditions. For this purpose school plant is
considered more significant' not only as physical aspect but it is the pace
interpretation of the school curriculum finds its physical expression in
construction and arrangements of the school plant. The size, proportions, and
relations of learning spaces influence the type and quality of instruction. The
school site and school building are part of the broad concept known as the school
plant. Overall, the site of the school, the building, the lighting and ventilation, the
school furniture and equipment, the curriculum and the time-table known a§
physical aspects of schools should all be arranged as not to interfere with the
health of the pupils, but to promote it. Hence the education administrator must
demonstrate leadership and management expertise in procuring and protecting
educational resources as well as providing and propelling curriculum and
instructional objectives and programme.

a) The School Building

In the construction of school buildings not only there is need that good material
should be used, but expert advice should be sought with regard to the present and
future needs of the school, so that a perfectly planned and well-constructed
building may be the result. The educational effect of good building cannot be
gainsaid. A simple, dignified and artistic building, suggestive of the purpose for
which it is intended, is a very desirable thing from many points of view. Its beauty
and associations help to make the scholars proud of their connection with the
school, and it exercises a lasting influence upon the neighborhood. In a certain
measure it is a concrete manifestation of the ideals for which the school stands. It
is a permanent material expression of spiritual things.

One of the ell-known canons of architecture is that the exterior of the building
should suggest and reflect the character of the interior, and the interior should of
course be planned for and adapted to the work proposed to be done in it. First and
foremost, the building must be planned in conformity with hygienic laws. The
child's easy, susceptibility to injury from a noxious environment demands that this

cxxviii
should be the primary consideration. The building should be so situated that the
sun can reach all the classrooms without filtering through the foliage and without
being obstructed by house tops. The air must be able to play round it freely, and
the natural drainage must be effected without saturating the sub-soil with
moisture. It is well to have the building in a comparatively quiet and pleasant
environment so that the work may not be disturbed by unfavourable factors.

The interior should be planned in such a way to give material aid to the work of
organization and assist in every way the production of the best educational results.
All this, however, should not be taken as a mean that we should have a rigidly
uniform standard in school buildings. Since education is always progressive,
changes in method and procedure continue to demand the construction and
alteration of the buildings in conformity with those, changes. The character of the
building too must to some extent, be determined by the number of children to be
accommodated and by the special aims of their training. Just as there is no finality
in the standard of school buildings. The shape of the building must be such as to
be economical and adapted to the utilization of all available space. It should
present a good appearance and provide adequate ventilation all through. Whether
an H, E, T, L, I or U type of building is to be constructed depends upon several
factors, such as the size and shape of the site, the possibility of future additions,
and the imagination of the architect.

The building must generally consist of enough ordinary classrooms, special rooms
for special subjects such as history, geography, mathematics, science, and manual
work, cookery, etc., study hail, library, office room, teacher's room and the
lavatory are of course essential.

The science laboratory must be located in a place that will cause the minimum
amount of inconvenience to the rest of the school owing the fumes and odorous;
and the staircase, if any, should be in a place which causes the minimum amount
of disturbance to the work.

Ordinary classrooms should not at all be of the same size. Some should be
capable of accommodating from 40 to 50; others from 30 to 40 and still others
from 15 to 20 pupils. Approximately, half the number of rooms should be
provided with blackboards on three sides. For the elementary section it is better to
provide a children's rest room; and care must be taken to see that all the rooms for
younger children are on the ground floor if the building has also a first floor.

In rural areas, the following suggestions may be adopted;

cxxix
1. The school building may be erected in a healthful but inexpensive fashion.
Locating school in rented is not only harmful but also often uneconomical.
Simple buildings can be put up without great cost. Often the villagers can be
persuaded to help in the erection and repairs. Buildings of the open-air type
are also desirable.
2. The school building may be utilized more fully than at present. This can be
done by such means as conducting adult night schools meetings and
lecturers on matters of public concern. The more such community purposes
are served the better will be for the schools, provided, of course, the
children's interests should not be neglected. It would be good also if homes
for teachers could be provided in the immediate neighborhood.
3. About two or three acres of land may he provided for bigger schools so as to
facilitate demonstration work, particularly in agricultural areas.

Buildings are a tribute not only for the creativeness of architect who employ-
variety of material and construction techniques, but also for the many school
superintendents and consultants who devoted much time to school-planning and
design. The significant trend in school plant planning and construction are:

1. Planning the school building from the inside out. The present-day concept of
school building as the physical expression of the curriculum calls for the
preparation of educational specification prior to the creation of working
drawings and physical specifications of the building.
2. The team approach to planning. No longer is planning the domain solely of
the school board and the architect, with the superintendents acting as an
informed bystander. Teachers who use the building and laypersons who help
pay for it are involved in advisory committees.
3. Increased size and more specialized design of instructional spaces.
Classrooms now are larger and are specially designed for the function which
is to be performed within them. The typical elementary school classroom of
1920s and 1930s measured 600 to 750 feet; today. the size is 900 square feet
or more. The use of laboratory and activity methods of instruction has
resulted in larger general-purpose and special-purpose classrooms at the
junior and senior high school level as well.
4. Flexibility in design. Buildings are long-lasting structure and the
educational programmes may change several times during the physical
lifetime of building. Planning for change demand special consideration of
such things as classroom areas that are square. end walls and partitions that
can be moved readily, and building design which should facilitates
expansion of the structure in many different directions.

cxxx
5. Concern for shape and form of the building. The relative merits of one
story and multiple story structures are still debated. The consensus seems to
be that in most cases one-story building costs from 3 to 5 percent than a
multiple story structure. However, sonic schools, particularly secondary
schools, are so large that they are unmanageable on one floor. Also, the
amount of lands available and needed for recreational and instructional
purposes may dictate whether a s5gle or multiple-story structure is used.
Nevertheless the trend appears clearly in favour of the single-story structure
for both elementary and secondary schools.
6. Use of larger sites. The minimums recommended by the Council of
Educational Facilities Planners are accepted. Today longer an elementary
school is built on a half school built on a half-block or block area, and no
longer a secondary school is constructed on a crowded downtown site. The
elementary school with 5 to 10 acres and the secondary school with 30 to 40
are no longer unusual.
7. Concept of the building as more than a collection of classrooms. All
classrooms are no longer are exactly the same/size, but they vary in area and
design in accordance with the instruction carried on in them. Highly
specialized spaces such as auditoriums, gymnasiums, swimming pools,
shops and laboratories are considered as integral part of secondary schools.
8. Concern with quality as well as quantity of lighting. The importance of a
“balanced visual environment” is now almost universally recognized,
however, implementation lags far behind. Contributions of the Council of
Educational Facilities Planners cannot be overlooked in this field.
9. Concern with thermal environment (temperature, humidity and air flow) and
research to determine conditions most conducive to human comfort for
learning. This includes adequate heating and ventilation in winter and air-
conditioning in summer. Air-conditioned schools are now commonplace in
all regions of the country not specifically in the South.
10. Use of variety of materials and techniques of construction. Bricks and wood
are no longer the basic and only construction materials that are needed.
Glass.(in various forms, such as glass block, plain, plate glass, tinted glass)
is used extensively. Steel and other metal panels for curtain walls are
replacing solid masonry exteriors. New materials are being coupled with
new techniques of construction.
11. Concern for aesthetics. Treatment of masses within the structure as well as
blending building design and site has enhanced the appearance of much
school structure. The beauty of a school is a tribute to the artistry ot the
architect who is able to blend educational demands, structural requirements,
and building materials into an aesthetically pleasing structure.

cxxxi
12. Use of carpeting. Carpeting in libraries, classrooms, cafeterias and
administrative suits became common during the 1960s and widely accepted
thereafter.
13. Improved design of components. The establishment of the School
Construction Systems Development (SCSD) in the early 1960s by 011,
Educational Facilities Laboratories led to improved design for various
components used in school construction.

Construction of new facilities in the Core City, where the land values are usually
high, calls for novel approaches. Some solutions include the high-rise apartment
structures and the incorporation of instructional centers in large downtown office
buildings.

b) The Site of the School

"Every school medical officer having good experience should be aware that
school sites are selected in this country without giving proper importance to the
site of the sanitary and health conditions. In some cases these disadvantages are
remediable, but in others they may be permanent, and may even render the school
unfit for use. Modern methods of building have overcome many of the natural
disadvantages of certain sites, particularly with regard to dampness and other
atmospheric conditions; even so, it should be remembered that it is far better to
select a site, which has no obvious defect rather to try to remove its defects
afterwards i.e. Prevention is better than cure. In choosing a school site in a city or
town, care must be taken to see that it should be within the reach of public park or
playground games. In all eases, the cost of building and upkeep is as much
important matter for consideration just as general convenience and accessibility.
Accessibility should include not only nearness and ease of approach from several
directions, but also availability of transport. The site chosen for school must
permit classes being held in playground when necessary. Other important points
for careful examination in selecting a site are:
1. The surroundings,
2. The conditions as to natural drainage and ordinary level of the ground water,
3. The nature of soil and sub soil
4. The aspect and elevation

Therefore, the functional concept of the school plant emphasizes the effect of
plant facilities on educational experiences provided and educational methods and
employed rather than on material used in construction, an educational facility may
be perceived as a controlled environment that enhances the teaching-learning
process while it protects the physical well being of occupants. Caudill suggested
that school planning starts with, the pupil, ends with the pupil and that the

cxxxii
building should be designed to satisfy the pupil's physical and emotional needs.
Physical needs are met by insuring a safe structure, adequate sanitary facilities, a
balanced visual environment, a satisfactory acoustical environment and sufficient
shelter space for work and play. Emotional needs are met by creating pleasant
surroundings a friendly, atmosphere and an inspiring environment. This
humanistic, pupil oriented approach to school planning and construction view and
equipment as means of enhancing the pupil's learning and comfort.

c) Hostel
In a school the spirit of corporate living, unity and safe-reliance is inculcated in
the students and they are made to develop their personalities in such a way that
they may live happily without harming others. The hostel should not be regarded
merely as a living place for the students. The hostel should help realize the ideals
of the school and provide an opportunity to the students to develop the spirit of
corporate living. The hostel should be arranged in such a way that the student may
get an opportunity to put into practice the ideals he is taught in the school.

An ideal hostel helps to maintain discipline and teaches the students the lesson of
co-operation and self-reliance. It is necessary for the achievement of the aims of
the hostel that it should be well organized and managed. The personality of the
hostel superintendents always exerts a great influence over the inmates of the
hostel and also on its organization. Teacher in the school is normally put in charge
of the school library but his teaching load is not reduced, similarly a teacher is put
in charge of a hostel without having his teaching work reduced. Under this plan
the ideals of the hostel cannot be achieved because such a superintendent of the
hostel does not take sufficient interest in the activities of the hostel. Infact the
hostel superintendent should be a person who can devote all his time to managing
the hostel.

1) The Need and Utility of a Hostel

All the students of a school do not come from one place or locality, but from
different places. The students carry with them the influence of their environments.
Students who come from long distance make private arrangements for their
residence near about the school. On such students their guardians have no control.
The students of middle and secondary stages need to be under the control of their
guardians. In a hostel proper control may be had over the students and a suitable
environments is created for their physical and mental development We shall
discuss below the utility of the hostel life.
1. First of all, as we have already mentioned, the spirit of co-operation is
inculcated in the students in a hostel. In the hostel there should be a system

cxxxiii
 of self-government and it should be organized in such a way that the
students may learn to be self-reliant.
2. In the hostel a student live as a member of one family. He treats others with
love and sympathy and develops the virtue necessary for living in a society.
He gets an opportunity to become an ideal social being, and he comes to
realize that only his individual inclination and convenience W not to be
always considered.
3. By creating a proper environment in the hostel the students may be made to
feel at home and may be treated with love.
4. This helps in disciplining students. There is no possibility of the students
becoming indolent, rude and undisciplined, because the students try to
observe the regulations of the hostel.
5. In the hostel the students do not remain narrow-minded. There they may be
provided facilities for games and studies according to their individual taste
and inclination. This may broaden their outlook.
6. The Student realizes his responsibility in each sphere and learns to adjust his
expenditure with his parental help. The hostel superintendent should take
care that the student does not spend his money uselessly, but it does, not
mean that the student should be made to feel dependent upon others. In fact,
the student should feel complete freedom in the hostel, for then only their
proper development will be brought about.
7. There should be complete democracy in a hostel and there should be no
caste distinctions. The poor and the rich should be treated alike.

2) Hostel Superintendent and his Responsibilities

The proper organization and management oldie hostel depends to large extent on
the personality of the superintendent who should he very efficient in his work. He
should have in him the virtues of an ideal teacher as well as those of good parents
and guardian. Along with this he should have a good organizing capacity. It will
be better if an able and experienced teacher is appointed to this post, but lie
should have less teaching work and should be provided 'other facilities. The
creation of a prop...) atmosphere, for the desired development of the students
depends solely on the' ability, skill, patience and sympathetic treatment of the
hostel superintendent.

The hostel superintendent should treat the students with parental affection and
sympathy. Like a father he should, keep an eye on all the activities of the student
and consider the propriety and impropriety of each act. He has-to see also the
expenditure incurred by the student so that he may not spend unnecessarily. The
hostel superintendent should pay attention to the following things.

cxxxiv
1. He should try to make the students an ideal citizen of the, democracy having
a sense of duty. This training may be given in the hostel. The superintendent
should try to manage the affairs of the hostel with the help of the students.
This will inculcate in them the spirit of self-reliance and in this way they
learn to work jointly with others. He should not be dictatorial in his attitude.
For the management of the hostel affairs he should form several committees
of students. Holding elections may also form these committees. There may
thus be committees for cleanliness,' entertainment and games, discipline,
mess arrangement etc.
2. The hostel superintendent should also try, to make the atmosphere of the
hostel suitable, clean and beneficial.
3. He should see that no student violates the rules and regulations of the hostel
and works for his own physical and mental development.
4. An important duty of the hostel superintendent is that he should try to come
into contact with the parents and guardians of the students living in the
hostel and he should never let go of any opportunity, which comes his way.
In his way he will be able to know something about the - economic
condition of the guardian and his knowledge may be useful for the proper
management of the hostel.
5. The hostel superintendent has to look at the all-round development of the
student. For this he should fix the hours for games, studies, bedtime and
wakeup time, etc.
6. The hostel superintendent should keep the guardians informed about the
progress of the students. For this he should know the address and other
necessary particulars.
7. He should try to remove the feelings of caste distinction, rich and poor and
high and low among the students and he should see that all are treated
properly without any distinction.
8. He has to remember that hostel life should not become so expensive that an
average individual may find it difficult to put his ward in the hostel.
9. The hostel superintendent should see that the atmosphere of the school does
not prevail in the hostel also. He must create a different atmosphere so that
the student may feel quite at home.
10. The above facts do not imply that the students should be deprived of their
liberty and be placed under strict control. Life in the hostel should be like
that in a family and the superintendent like a guardian. He has to see that the
development of the student is on the right lines. He should inspect each
aspect of administration so that he may contribute to the good of the
students.

3) Messing and Its Supervision

cxxxv
The development of one's body depends on meals. Therefore, such meals should
be provided as may be conductive, to physical development. It is - needless to say
that this is the duty of the hostel, superintendent, Physical and mental
development is correlated. The, student should be provided with such meals,
which may contain all the vitamins, carbohydrates, fats and protein. For this the
superintendent should know which food contain these vitamins carbohydrates fats
and in what degree. The superintendent has not only to see to this but also'-that
the meals are prepared in such a' way that the food value of the articles is not
destroyed. Water is also a necessity along with food. Arrangement for pure
drinking water should be made in the hostel.

4) Method of Living of the Students

Some good servants should also be employed in the hostel to maintain
cleanliness. These servants should be men of good character and - treatment and
should have the capacity to discharge their duties well. The superintendent should
entrust each one of these -servants with the responsibility of taking a particular
job at a fixed time. The superintendent has to pay special attention towards the
cleanliness of the hostel because uncleanness is the main cause of all disease.
Regular inspection of the entire hostel is a must. These should he regularly
cleaned every day. He should see that the students do occasionally hang out their
cloths in the -sun. The superintendent should also see that students do not keep
their rooms in a disorderly manner. He should check to the cleanliness of the
kitchen and the dining hall. For all this it will be better that he solicit the co-
operation of the students.

5) Ailments and Regulations

There should be a small dispensary for the school and the hostel. The hostel
should be occasionally disinfected in order to prevent the spread of infectious
diseases. The student 'should be inoculated and other precautionary measures
should be adopted to keep them safe and sound. Each hostel should have two or
three separate rooms in which the students suffering from infectious disease may
be lodged. Medicines, which may be given to the inmate, by way of first aid,
should be stored in the hostel. The superintendent should, with the help students
and other teachers and principal, frame out certain general rules for good health
and other desirable habits, which should be observed by each inmate of the hostel.
These rules should be few and only the essential ones rigidly followed by the
students. The hostel must have some rules regarding the method of living of the
students. Thus they will come into existence. In the hostel a, system of tradition
which will he greatly helpful towards a peaceful, healthy and, happy life should
he adopted. Besides this superintendent should also see that there is a proper
arrangement for the studies of the students and for fresh air and light. The

cxxxvi
windows in the rooms should be kept open in the night so that fresh air may cuter
the rooms.

6) Health and Games

Games should be an essential part of the method of living in a hostel. Mental and
physical developments are interdependent and the development of the different
aspects of a student's personality is interrelated. During games the various
muscles come into operation and the lungs work with greater rapidity. Thus the
flow of blood increased and the lungs get more fresh air. All this affects health of
the students. Therefore, games are very necessary for health. Games always to
operation the various organs of the body and the mental faculties gets a rest and
are reinvigorated, in this way it may he said that games and physical work help in
studies, because through these activities mental fatigue is driven away. Through
games other such virtues are created ii the students, which are very useful for their
future life and to make them ideal citizen. Through games the spirit of
cooperation, singleness of purpose, self-reliance, and dutifulness honesty etc., are
learnt. Through games they learn to face reality, because they have to put up with
success and defeat. They learn to obey their leader. In this way games help in
their maintenance of discipline.

The playground should be near the hostel. The hours for games should he fixed
and the necessary equipment should be available in the hostel. There should be
such an arrangement for games that each inmate of the hostel may get an
opportunity to play some game every day. Captains or leaders should be
appointed for various games. In every hostel there should be an arrangement for
football, volleyball, cricket, hockey, badminton, basketball, kabaddi etc. and
occasional matches should be held. Besides, indoor games like carom, chess, table
tennis, etc. should also be organized. In games the individual taste of the student
should be encouraged.

A committee of students for the proper management and organization of all the
activities in the hostel should be formed. Their cooperation is essential to manage
the hostel well.

7) Organization of the Hostel

The hostel superintendent should maintain close contact with the students in order
that the atmosphere of the hostel may not get vitiated and all students may live
there as in a family. We may mention in this respect the ‘home system’ or the
building system. According to this there should be small houses for eight or ten or

cxxxvii
twelve students. These homes should be adjacent to one another and with each
group a teacher should also live. All students should live like members of his
family of the teacher’s family. If teacher is married the members of his family
should also live there. Thus the students and the teacher will be member of one
and the same family. The student should contribute towards the family life by
helping out with the shopping and other household chores. This system will have
the following advantages:

1. The atmosphere of the hostel will not he vitiated in any way and the students
will have the feeling of living in a home.
2. The student will do their work themselves and learn the lesson of self-
reliance.
3. The senior and junior students will live together and thus they will learn to
treat one another in a proper and sympathetic manner.
4. The teachers will come close to the students and will be able to solve their
problems.

8) Hostel Building
The hostel building should be such that the students may live comfortably and the
superintendent may also be there to manage and inspect the hostel. The building
should be such that the hostel gates must be shut and the students may not go out.
For this it will be better if the hostel has a square building and is single storied.
The room or the residence and office of the superintendent should be near the
main gate. The hostel should not be on a busy road, or far off from the school. In
every room of the hostel there should be a sufficient number of windows so that
the light and sir May-enter the rooms. In each room there should be sufficient
space for the students, and the cupboards for books etc., the room should be such
as to accommodate the student's bedding, table and chair etc. and yet l.ae
sufficient space. The flooring should be cemented and there should be a good
arrangement for water to flow out.

Besides this, there should be one reading room in the hostel, playground and
kitchen etc. the latrines should be behind the main building at some distance and
the bathroom should not be very far away from it. The latrines should be clean at
all times. Gardens and parks should also be attached to the hostel bui1ditg.

9) Internal Management
The internal management of the hostel should be done through the students or the
committees of the students. This should include the method of the living of the
student's cleanliness and daily work, etc.

cxxxviii
There should be in the hostel a fixed place for each student and it should be seen
that no student changes this place. The student should keep his bed and cloths
well arranged. The articles should be purchased and games etc., arranged with the
help of the students through their committees, which should consist of duly,
elected student members.
The superintendent should chalk out a suitable timetable for the hostel and affix
this on the notice board. Through this timetable the hours for exercise and meals
etc. should be fixed. It is necessary for the superintendent to remember that along
with the timetable the other rules and regulations of the hostel should also be
pasted on the notice board or somewhere else. These regulations for good
management should be as few as possible.

10) Registers
A few registers are required to keep a record of necessary things: These are very
important for the hostel. The following registers should be maintained:
1. Admission Register: Names, full address, dates of admission and other
information about the students who have been admitted in the hostel should
be maintained in this register.
2. Attendance Register: The attendance of the students at different hours of
study, retiring to bed etc. should be checked. The attendance should be taken
at least twice a day. This registers should record the reason for the absence
of the students concerned.
3. Register of Co-operative Activities: A record of the committees of the
students and the meetings and other activities should be maintained in this.
4. Kitchen register: In this a record of the articles purchased, the rates and
expenditure should be kept. This register should also be indicating whether
the students have paid for these articles or not.
5. Caution-money Register: An account of the caution-money taken from the
students are to be mentioned in this.
6. Fee Register: This will record the statements regarding the fees charged
from the students and their expenditure.
7. Property Register: In this should be mentioned an account of the property of
the hostel and its utilization. The principal should occasionally check oils
up.
8. Cash Book: This should be like the cashbook of the school and it should be
filled in regularly every day showing the daily income and expenditure.
Money deposited in and withdrawn from the bank should also be shown in
this.
9. Library and Reading Room Register: A list of books in hostel should be
maintained in this. Statements regarding the issue of books, viz., the name
of the student, date of issue and return etc. should be maintained in this. The

cxxxix
 names of newspapers and magazines subscribed for the hostel should be
entered here.
10. Visitors Book: This should be like the visitors book of the school. The
guardians of students who visit the hostel should write in this opinions and
suggestions for improvement.
1.2 Learning Resources
(a) Instructional Materials
Administrative leadership carries the responsibility obtaining 'and allocating
instructional materials necessary to promote educational programme and
development and student learning. So the use of instructional materials implies
that learners are studying at one remote from the author who by preparing the
learning materials, is showing the fact that learners can pursue their studies in
their own way, in their own time and in place of their choosing is probably the
biggest single advantages of and motive for proving the instructional material.

1. Objectives of Instruction
Course objectives may be varied, either for liberal reasons or in order to adopt
courses to the different aptitudes of individuals or the different needs of the
organization (the product view of education). (Romiszowski, 1989, pp 7, 8).
Therefore self-instructional teaching materials play a 'front line' role in the
learning process, as shown in figure:

The materials, which are used in individualized learning, may be considered

under the three broad headings: textual materials, audiovisual materials and
computer based materials (Ellington 1993 p. 91) It has been already sealed
that distance-teaching system 'is called individualized. Most of the distance
learning systems throughout the world, in both Western and Eastern
countries system usually, are print-based and likely to remain so. All
successful distance-learning systems are built on well-designed, learner-

cxl
 centered, self-instructional 'print, materials. (Hodgson, 1993, p.14). Now the
question arises what actually are the printed and duplicated materials.

These materials comprise of all textual and oilier materials that can be run
off in large numbers on a duplicator or printing machine to he used by
pupils, student or trainees." Facilities for the production of such materials
are now available in practically every formal and non-formal institution, and
they have become one of the most basic and widely used of all educational
tools (Ellington, 1987. P, 17).

So from all teaching/learning systems point of view, print is the

intellectually superior medium-than television, by comparison, encourages
learner' to be passive, mindless and 'unimaginative (Greenfield, 1984).
Certainly, a great deal of education is concerned with factual learning, the
understanding of generalized or abstract principles, and with logical
argument, and print is very strong medium for developing and acquiring
these skills (Bates 1995 p.1 18). Some of the more important types of
printed materials are listed below;

(ii) Types of Instruction Materials

o Books, Pamphlets. etc. -already published, or specially written.
o Specially written 'warp around' study guide to already published
material.
o Specially written self-teaching text, i.e. 'tutorials-in-print".
o Workbooks for use along with audiotape or videotape, CDT (computer
based teaching), practical work, etc.
o Self-texts, project guide, notes on accreditation requirements,
bibliographies, etc.
o Maps, charts, photographs, posters, etc.
o Materials from newspapers, journals and periodicals.
o Hand written materials passing between learners and tutors (Rowntree
1994, p.66).

(b) Audio-Visual Aids

An outstanding development in modem education is the increased use of
supplementary devices by which the teacher through the use of more than on
sensory channel helps to clarify, establish and correlate accuracy, concepts,
interpretations and appreciation; increases knowledge; rouses, interest and even
evokes worthy emotions and enriches the imagination of children.

cxli
Learning takes place at three levels-direct experiencing, vicarious experiencing
and symbolic experiencing. Thus, audio-visual materials are quite helpful in
instruction. They supply a concrete basis for conceptual thinking; they give rise to
meaningful concepts to words enriched by meaningful associations. Researchers
have also recommended that in education we should appeal to the mind chiefly
through the visual and auditory sense organs, since it is possible that 85 % of our
learning be absorbed through these,

i) The Value of Audio-Visual Aids to Learning

Audio-visual aids, are potent starters and motivators: When the child finds
learning made easy, interesting and joyful with the help of sensory as, he
feels motivated. He 'cannot but attend to an interesting procedure going on
before him. Direct, concrete, contrived, dramatized experiences add zest,
interest and vitality to any training situation. As a result, they enable
students to learn faster, remember longer, gain more accurate information
and receive and understand delicate concepts and meanings. Thus, learning
becomes meaningful, enjoyable and effective.

ii) Audio-visual aids give variety to classroom techniques: They generally

represent a rest from the traditional 'activities of the school. While using'
them, the child feels experiencing something different. Variety is always
attractive to the child as well as to the adult. Audio-visual aids provide a
change in the atmosphere of the classroom. They allow some freedom from
the formal instruction of the traditional type. While using sensory aids, the
pupils may move about, talk, laugh, question, and comment upon, and in
other ways act in a natural manner as they use to do outside the classroom.
The attitude of the teacher should also be very friendly and co-operative. In
this way, schoolwork is motivated when; pupils work because they want to
do it and not because the teacher wants them to do.

iii) Many of these aids provide the child with opportunities to handle and
manipulate: An opportunity to touch, feel, handle or operate a model,
specimen, picture, map; press a button or turn a crank gives an added appeal
because it satisfies, temporarily at least, the natural desire for mastery and
ownership.

iv) Audio-visual aids supply the context for sound and skilful generalizing:
Books lack the specificity, the warmth, indeed some
of the unutterable poignancy of concrete experiences. Through direct,

cxlii
 purposeful, first-hand experiences and semi concrete audio visual
experiences, we can supply the context for sound and skilful generalizing.

v) Audio-visual aids educate children for life in this modern complex world:
There was a time when life was very simple-children learnt through direct
experiences the rudiments of knowledge. But ours is a complex world. We
live in a pushbutton age when comfort has a terrific appeal, but there is no
easy road to learning. There is no magic osmosis; effective learning is still
the old fashioned formula of nine-tenth perspiration and one-tenth
inspiration. Naturally, therefore, more must be done to determine how
teaching is accomplished easily and speedily. More is the need today than
before.
vi) Audio-visual aids can play a major role in promoting international
understanding: These aids can bring about mutual understanding and
appreciation of cultural values and ways of living among the different
nations of the world. Enlightened and sympathetic attitudes can be
developed among the school children through this media. Films and radio
programme can be exchanged among the different countries. Coloured
slides on works of an of different countries lead to mutual appreciation of
eastern and western cultural values.

To conclude in the words of Mckow and Roberts, “Audio-visual aids, wisely

selected and intelligently used, amuse and develop intense and beneficial interest
and so motivate to the pupil' learning. This properly motivated learning means
improved attitudes, permanency of impressions, and rich experience and
ultimately more wholesome living”

ii) Drawbacks
Audio-visual aids are not the panacea for all instructional ills: Films, recordings,
television etc., are all very good to improve teaching. But teachers and books
cannot be replaced by these aids. Reading, writing and speaking will continue to
be considered fundamental end points of instruction.

Audio-visual aids are not aids to teaching: Audio-visual aids are aids to children
rather than to teachers-aids to learning-aids to learning, rather than to teaching.
They do not make teaching easier; they do not lighten the work of teachers. Their
use requires a considerable addition to the time spent in planning and preparing
lessons.

Audio-visual aids are not the ends but means: Audio-visual aids are means to an
end-end is good learning on the part of the pupils.

cxliii
Audio-visual aids are not designed to amuse the pupil rather: They are to increase
his interest in, and his comprehension of the topics being studied by presenting
several slants on it, especially through his two most used senses-sights and
hearing.

When is an instructional Aid?

An instructional aid is any device that assists an instructor to transmit to learner

facts, skills, attitudes, knowledge, understanding and appreciation.

A visual aid is an instructional device that can be seen but not beard. An audio aid
is an instructional device that can be heard. An audio-visual aid is that device
which can be heard as well as seen.

iii) Types of Audio- Visual Aids

For purposes of convenience, we shall classify these aids into live types:

1. Aids through the ear (auditory)

a) Phonograph
b) Radio

2. Aids through the eye (visual)

a) Motion Picture
b) Stereoscope
c) The camera
d) The chalk/white board
e) The flannel hoard
f) The bulletin board
g) Pictorial Materials
h) Representations-maps, globes, diagrams etc.

3. Aids through the eye and ear (audio-visual)

a) Sound-motion pictures
b) Television

4. Aids through activity

a) The school journeys
b) The objects, specimens, model collections

cxliv
5. Miscellaneous
a) Dramatization
b) Booklets
c) Newspapers and magazines

Edgar Dale bases his classification Upon the kinds of experiences presented
through the aids. He calls it the “cone Of Experience.” The range of experience as
described earlier through audio-visual aids as classified by him is between direct
experience and pure abstraction.

These divisions are not intended to be rigid. They overlap and sometimes blend
into each other. The author desires the cone to be ‘a visual metaphor or learning
experiences’ depicting the various items in the ‘order of increasing abstraction, as
one proceeds from direct 'purposeful experience’, which is the “bedrock of all
education.”

c) The Library
The importance of a library in a school is being realized now. The work of the
school is to give the student knowledge of necessary things and to bring about
such an all-round development of the student that he is able to lead a successful
life. The Span of a man's life is not so big that he can learn everything through
practical experiences. We can learn by the various experiences gained and
accumulated by our ancestors. These 'experiences have, been recorded in various
books so that they may not perish. Man saves a lot of his own time with the help
of the vast store of wisdom and experience accumulated by his forefathers and
handed over to him as a legacy. Knowledge of these experiences facilitates his
work of acquiring new knowledge. Hence a library is a necessity (hr a school and
sufficient attention should be directed towards its proper organization, utilization
and development.

i. Utility of the Library

Students cannot acquire knowledge only through textbooks or classroom
lectures. They should refer to other books also, for then only will their
knowledge widen. The best thing would be that a teacher should create an
interest in each student in his subject and give the names of important hooks
for reference. In this way the students will learn to acquire knowledge
themselves. The teacher should try to inculcate in the students varied
interests cannot be fulfilled only through class lectures or textbooks. The
library is of great help in the fulfillment of their wishes, ambitions and
inclinations, for it provides ample opportunities for acquiring knowledge.

cxlv
 The knowledge gained through the class lectures of teachers may be easily
forgotten after sometime but that which the student acquires himself through
self-study will be remembered by him even after leaving the school.
Students have different tests at different stages of life and when he is able to
read he likes to read books according to his need and taste.

The entire environment of the school contributes towards education and the
library is of great help in creating a suitable environment for education. The
library may help develop different taste in the student. After reading one
book the desire for another is created, thus a reading habit is formed.

The library does the work of a teacher for the students, It will not be wrong
to say that the defects of classroom teaching can-be rectified to a great
extent through the library because the teacher cannot teach from the point of
view of the interests of every student not can he develop his various interests
fully. This is only possible through the library. The teacher should
encourage students to read books according to their interests.

ii. Organization of the Library

The aims of a library may be fulfilled only when it is well organized and the
selection of books is made properly. The following things should be considered
while organizing the library:

1. The aim of the library is to enlarge and consolidate the knowledge acquired
in the classroom.
2. In a library there should be books according to the age, ability and interests
of the students.
3. A library should help build up a suitable environment in the school. For this
there should be such a reading room in the library where the students may
sit and read.
4. A library should help develop the knowledge and intelligence of students.
5. The library should be helpful in enlarging the knowledge and helping the
work of both the students and the teachers.

The utility of a library depends upon its proper organization, which includes the
distribution of books, their arrangement the situation of the library etc. A library
may be properly utilized only when all this done.

It should not be situated, at such a place, where atmosphere is not peaceful. For
this it should be remembered that it is not situated near the lower classes. In

cxlvi
schools, having doubles storied building; the library should be on the second
floor.

Sufficient sitting place for the students should be provided. The room should be
large enough to accommodate at least 15 per cent of the student of the school. The
yearly and monthly publications should be so arranged that the students might
take them out to read as they wish and then replace them. The librarian should be
able to give information about the books asked for by the students.

At present a library is not properly utilized in most of the schools. The library
exists only in name and the students cannot easily get books from there. Books for
these libraries are purchased without any reference to the interests or abilities and
standards of student. The principal does not even know what type of books is
there in the school. Besides, in most of the school the librarian is appointed from
amongst the teachers and he has to teach also. If he is busy in teaching, how can
lie take sufficient interests in the library'? He does not pay any attention towards
the proper management of4he library, and tries limiting the number of books
taken by the student as far as possible. Such a library is quite useless. No taste for
self-study can be developed in the students through such a library. Hence it is
necessary to introduce reforms in school libraries.

It will be better if an experienced or trained person is appointed as a Librarian. If

this is not possible, an interested teacher should be entrusted with this work. The
teacher who is given this responsibility should get some consideration in regard to
the teaching load. Besides, it teacher-librarian should he given some extra
payment in proportion to the work to be done. This teacher should have all the
necessary information in regard to the various subjects and books. The books
should be arranged in such a manner that the student himself may know what
books he should read on a particular subject.. This will be possible if the books
are arranged according to classes and subjects, but this can be done easily only if
the teachers of particular subject also realize their responsibility. The teacher in a
particular subject should assist in the arrangement of books. Apart from this the
method of issuing books should he easier. If the assistance of some students of the
class is taken, probably this job will be facilitated and the students will also get an
opportunity to learn the ways of management and gain information about books.
Students of higher class can derive great benefit if the books are arranged
according to subjects. The teachers of these subjects should inform the student
about the books on the subject and encourage the students to read them.. The
distribution and issue of books should be done properly. There should be a rule of
keeping a hook for a fixed period of time, for then only will the students get equal
opportunities.

cxlvii
iii. Class Library
There should be a central library in the school, but besides this, if there are class-
libraries, it will be easier for the students to get books from these. The class
teacher is familiar with all the students in the class and he can guide the students
about the books suitable for them. In the class-library books should be selected
according to the abilities and interests of the students of the class. Class libraries
enable the students to get books easily and to avoid a waste of time. Besides, the
teacher by telling about different books helps to develop in the students varied
interests. Class-libraries will prove very useful for lower classes, because at this
stage the students are not of an age to have a complete knowledge of different
subjects nor do they have any interest in this. Besides, in lower classes onIN1 the
class-teachers can tell the students which books on different subjects are suitable
for them. In the class-library the students should he given facility of choosing the
books for themselves.
Some students get books issued from the library but they often return them
unread. Hence the teacher should find out shelter the student has read the book or
not. It will be good if record is maintained showing the number of books a student
reads during the course of the year. All the hooks, which a student reads, should
be listed on a page: which should also indicate the date of issue and return. Thus
the teacher will be able to create a taste for reading in that student who does not
have such a taste. The teacher should also see that the home task assigned by them
should be as may require the student to read books from the library.

The student should have such notebooks in which they may note down the titles
of the books they read summary of the book as also their own ideas about the
same. The student should be provided with an opportunity to discuss in the class
the books they have read. A student who properly reads the largest number of
books in the year should be rewarded. It is very necessary for the students to make
a summary of the books read because if the important facts are not noted down
they will soon be forgotten. It is necessary to the teacher ;]so to have knowledge
of those books, which the student read for, then only he will be able to understand
the viewpoint of the students and to participate in the discussion with them.

iv) Classification and Arrangement of Books

The books in the library should be properly arranged and classified as they have
as great an importance as the library itself. The importance does not consist in
storing a large number of books as in having suitable hooks in a proper order. In
this connection attention should be direct towards the utility of books. For this it
is necessary that the teachers should consider the contest of the hooks. These

cxlviii
books should be according to the capacity and ability of the student is able to
understand a hook he feels encouraged to read other books as well.

The significance of a library does not lie in possessing such books of great author,
which the student cannot understand, but in the collection of such books, which
the student of different levels can fully utilize. There should be more than one
copy of the books, which are useful from the point of view of the students. It is
found in some schools that the teachers who are preparing for some examination
get those books for the library, which they themselves need and which is neither
up to the student nor of any use of them. In the school library there should not be
a book for the teachers also but these should not be purchased from the funds for
the books for students.

The following things should be considered in the collection of books.

1. The books in a library should be according to the interest, age and abilities
of the students.
2. At the time of collecting books it should be remembered that they should
develop the knowledge of the students.
3. The books should be such as they may be easily understood by the student
and may develop in them the power of thinking and reasoning.
4. The books should be useful to both the teachers and the students. After
collecting the books these should be classified according to the subject,
ability, interest, age and class of the students in such a way that they may be
utilized. The librarian should, with the help of other teachers in different
subjects and classes, write down separately in a register the names of books
on the different subjects and for different classes. In this way the students
will easily know the names of necessary books and get them without
difficulty. Thus they will also be able make* full use of the hooks. At
present our students cannot make full use of the school library. There are
several reasons for this. Firstly, the library is not well organized and the
books are not classified and arranged properly. Secondly, the students do not
have any taste for reading books nor do they adopt the proper method of
reading. It is necessary in the interest of the students to remove all these
defects.

The principal should purchase the necessary hooks for the library, because the
library will prove useful only when its stock of hooks increases. It will be better if
the schools earmark an amount for the library and do not decrease it in anyway.
The next question is how to decide that how the hooks arc to be-ordered. For this
the principal should form a committee of teachers, the librarian and a few
students. In this way full attention can be directed towards enriching the library.

cxlix
v) Reading Room
Along with the library a reading room is also deemed necessary. There should be
sufficient place for the students to sit and read in this room. There should be
proper arrangements of Light and air in a library. In the reading room there should
the newspapers, magazines etc., so that the students may read them and he
updated. In the reading room a copy of school magazine consisting of articles,
stories, riddles and jokes written by the students, other also get inspiration to write
these. Only such magazines should be ordered for the reading room, which may
cater to the interests of the students and help in the formation of their character.

If along with a library there is a museum also, it will be an ideal thing. These
museums should belong to the school and articles of historical values
and beautiful paintings and sculptures should be stored.

1.3 Educational Financing

Education finance may be defined in broad terms as that dimension of public or
government finance concerned specifically with the procurement, distribution,
management; and distribution of fiscal and material resources essential to the
delivery of quality and relevant public educational programmes and services. A
narrower interpretation is found in education. The general field of education
finance can he divided into (1) Educational finance systems that are designed to
raise and distribute public education funds and (2) Educational finance
management, more often referred to as school business management, which
comes into play after the educational revenues reach the local school district and
includes such activities as budgeting, accounting and auditing. Each country
designs its own educational finance system In terms of its educational needs,
wealth or ability to pay for education, as well as its values or response to its own
social and political pressures.

i) Introduction
The financing of education is concerned with such questions as are summarized
below (Doherty, 1984)
1. Who pays for education?
2. Who benefits from education?
3. Who should pay?
4. What should be the method of paying?
5. How should the criteria of equity and efficiency be met while paying for
education?

cl
6. How should the students be financed?
7. How much of the total resources of an economy be devoted to education?
8. How much should be met out of the budget and how much should be
contributed from private source?
9. How should be expenditures be divided into various sub sectors of
education?
10. How should the expenditure be divided according to the level of education?
11. What can be the alternative strategies for paying for education?

These are the questions and considerations that are kept in view when we are in
the domain of the financing of education.

ii) Who Pays for Education

Research on source of finance for education have been concerned with two main
questions: first, who pays for education and secondly are there any alternative
sources of finance, that could be exploited to enable a greater share of nation’s
resources to be devoted to education, or to redistribute the burden of finance more
equitably between individuals.

The question of who pays for education is questions of facts and figures, which
can be answered with precision, give adequate financial statistics. The question of
whether new sources of finance are desirable or feasible, in the future is much
more controversial, and involves value judgments about the political and social
implications of alternate methods of raising funds, the effect of different finance
systems on the quality and control of educational institutions, and the
consequence of new ways of paying for education, for the distribution of income
or educational opportunity (Woodhall, 1972).

Institutions or Individuals:
In Pakistan, the Federal or Provincial Governments generally finances education.
Some education is also financed by the private individuals or by the enterprises
such as industries and by religious organizations. These bodies provide for
educational institutions either directly, by means of fees or endowments, or
indirectly through taxes and revenues. Therefore, an analysis of educational
finances must he made on the basis of the financial flows and transactions at
many different levels.

Levels of Decision-Makers in the Financing of Education:

Broadly speaking, there are four categories or levels of decision makers in the
financing of education.

cli
a) Supplier of finance, including households, business enterprises, charities.
b) Allocators of finance, i.e. Federal Government, provincial Governments,
foundations and trusts, etc.
c) Spending bodies, such as District Education officers, Directors of
Education, managers of private institutions of education, etc., who are
responsible for spending money and have no power to raise funds ok
revenue themselves.
d) Users of funds, a category that includes all educational institutions and all
other institutions imparting education.

Source of Educational finance in Pakistan

As already mentioned, the main source of financing education in Pakistanis the
Government grants. Other sources include charities, fees and endowments. There
is no education tax but Government funds come from the revenues and takes
raised from the public. The Government allocates a part of these funds 'for
education. Thus the sources of financing education in Pakistan are:
1. Federal Government funds.
2. Provincial Government funds.
3. Private organizations running educational institutions.
4. Fees.

It is clear that the main source of financing education in Pakistan is the

Government. Although funds are raised through tuition fees in higher secondary
and college education and, at the same time, privately managed institutions are
also being established, the share from these sources of education finance in the
overall expenditures on education is so small that it can be neglected. The amount
spent by the parents on the education of their children cannot be ignored, but there
have been no studies to calculate this amount in the overall finance of education.
Thus, when we discuss the finance of education in Pakistan, government
expenditures on education are the sole figure that is relied on.

iii) Importance of Educational Financing

Education in almost all countries is provided in both private and public sectors.
Education thus is not purely a public service: the exclusion principle, barring
students who fail to pay fees to particular educational institution, can be readily
applied. Education consumes a significant amount of resources in almost all
countries, running between 6 and 10 percent of gross national product. A certain
minimum level of educational provision is generally assumed to the necessary in
order for a country to attain a reasonably high rate of economic growth. The
distributions of educational opportunities to different groups of the population
have consequences for social justice. As a result of the size of the set of

clii
educational activities in a country, and because educational provision effects
economic growth kind the distribution of income, the system of educational
finance is likely to the complicated. The complexity is reinforced by the fact that
education is carried forward in both the public and private sectors and might best
be described as quasi public service.

There are certain determining forces and factors as listed by Misra A. (1967)
which creates a demand for education.

iv) Forces Which Affect the Demand for Education

Society
The elimination of the rugged individualism of man in order to make him a social
Individual is necessary for the solidarity of society. The capacities, ignorance and
impulses of human being have to be transformed into abilities. Knowledge and
ideals respectively. In order to make him a cooperating and contributing member
of the society so that he becomes an asset and not a liability, to it. This can be
done through education. Which thus becomes indispensable for any society. Next
the demand for education springs from the problems of maintaining and directing
the continuity of society. Changes in the socio-cultural environment brings with
them knew orientation education.

Religion
Joad C.E. says that the other main impulse is religion. And among the first
schools to be set up were those among religious bodies. The religious tradition is
the oldest, and religion and education were inseparable in the primitive society.
Curiosity knows about one's self, about the ultimate nature of man has been a
stVnLI1US education. Sacred books of all religions define rules and cherish
traditions of wide scope for regulation of conduct in every sphere of man’s
activity. This has not only to be followed but also to be transmitted from one
generation to another. All such religious sanctions and traditions by M. Sadler.
The intangible, impalpable spiritual forces have created strong incentives for
educational demand.

Political Form of Government

The state may be called a larger society dominated by the requirements of the
political form of government. Since it is an important agency for financing
education. This demand may be considered in two types of states. viz., the
totalitarian state may be asking, a despot or a dictator, but the educational
consequences are much the same. Education becomes the instrument of realizing
the ideals and aspirations of the state. The purpose and needs of the state shadow

cliii
the entire sphere of education. The demand for education in a totalitarian state is
created by the political exigencies and ambitions of the ruling clique.

Democracy, on the other hand, cherishes no vested interests or privileges. In the

spirit of its political institutions, it believes in freedom, equality of opportunity
and value of the common man. The leadership in a democracy springs from the
common people to whom more opportunity for education has to be given.

Industrialization
The commercial revolution of medieval Europe had created a demand for
education amongst middle classes. The industrial revolution of the 18th century
not only intensified this demand of the middle classes, but also set in a demand
for education from the lower class. Ever since then, the growth of industrialization
and consequent urbanization has continuously increased the demand for
Education Technology and Automatisation requires more skilled personnel, and
the change in the nature of vocations has created greater demand for professional
and technical education. This progress in technology has ushered in new leisure
time activities like the movies, radio, television video, etc Education has now to
equip the youth and adults for leisure time activities of the new scientific age.

These changes in the industrial and socio-economic patterns of the people have
led to the intensification of the demand for education and call for more resource
and better ways of financing education in modern times.

External Factors
Colonialism has been an important external factor in stimulating demand for
education in the underdeveloped countries. It has introduced the western system
of education through a foreign language, which has liquidated the indigenous
.system of instruction. The scientific advance in modern times has conquered
distances and knit the world closer together. Education has been stimulated by
competition among the countries by national ambition to attain it place in the
community of nations and by the influence of new educational ideas in other parts
of the world.

Population
The extent and nature of population has profound effect on the provision of
education. The increase in population is reflected in enrolment. Bertrand Russell
has remarked. “There is in any given society at any given time, a considerable
possibility that increase in population may outstrip improvement in technique and.
Therefore, cause a general lowering of standards of life.”

cliv
The proportion of persons in the various age groups has its repercussion on
educational finance. The population of region may be dense or sparse. The denser
the population of an area, the more economical, it is to provide education for it. If
the regions sparsely populated, the number of' schools required is large and
consequently, the expenditure is high. The geographical features of the region
sometimes influence the financing of education.

Status of Education
The financing of education also depends upon the status accorded to education in
the community. The overall economy, the national ideals and the world status of
the country determine the importance it would attach to education. Education
comes under social services, which includes among others, medical and public
health agriculture, veterinary services, cooperation and community projects. The
proportion of the total education expenditure to the national income can determine
the priority given to education in a country in any particular year.

Economic Factor
The economical factors have persistently influenced the course of education. The,
overall economy of the country, the amount of national income and standard of
leaving of the people have often reacted on the status of education and,
consequently, influenced its financing.

Education owes its support to the overall economy of a community. In a

subsistence economy where people are just to make two ends meet, much cultural
advance is impossible and education necessarily recedes to the background. In a
surplus economy where production exceeds consumption, people have enough
leisure time, which they devote to cultural advancement and their education
generally gets a place of importance. Every year absorbed by school attendance
means a significant withdrawal of productive assets in an agricultural economy
but for a machine economy the opposite is true. That education depends upon the
basic economy, which is born out by the fact that cycles of rise and decline of
education coincide with economic cycles.

Education finances are closely connected with the national dividend. The higher
the nation dividend, the greater is the hope of allocating more to education. A low
national dividend doubly affects educational finance:

Firstly, it lowers the taxable capacity of people, thereby reducing the revenue and
secondly, it limits the resource of an average parent to spend on the education of
his child and necessitates his withdrawal from school early to put him in gainful
occupation to enhance his family income.

clv
The standard of leaving is closely related to the national dividend, on the one
hand, educational finance on the other. Status with the highest educational
expenditure also ranks high in per capital income, while status ranking low in
school expenditure is low in all things that determine the standard of living.

Thus, it is evident that the financing of education is great influenced by the

overall economy of the community and the standard of living of the people.
Bertrand Russell says, “According to the economic circumstances of a state, the
amount of money which can be afforded to spend on education will vary. Under
any economic system there will be a certain amount of stupidity and a certain
amount of love of prayer, each of which will stand in the way of creation of a
perfect educational system. Nevertheless, the influence of the economic factors on
education is undoubtedly profound and not always significantly obvious.”

System of Administration
The administrative structure of the country determines the distribution of financial
responsibility for education among different levels of administration. In almost all
forms of Government in the present times, the responsibility has been placed at
three levels, viz. central or federal: regional, provincial or state: and local in the
form of local bodies, municipalities, districts boards or school districts. In
countries where the responsibilities are shared at all the three levels, the Central
Government generally gives block grants, either without specifying any purpose
or specifying particular branch of education or item of expenditure like building
salaries, equipment, etc, for which the grant is given. Similarly, the responsibility
of the regional administration lies midway between the central arid the local
administration. It may assume whole or part of them responsibility for financing
education in its area, or give only block grants with or without specification of
purpose, or defray the cost of expenditure like salaries, buildings and the like. The
local administration either takes up the entire responsibility for a certain, type of
education, e.g. pre-primary education, of certain educational institutions or shares
the financial responsibility with the central or regional administration.

Type of Organization
The different levels of education (primary, secondary and higher), forms of school
system and their duration influence expenditure. The courses of liberal education
are of a shorter duration than those for professional or technical education. The
financing will be influenced by the duration and the nature of courses and there
are wide variations in these respects in the countries of the world. The
organization of professional or technical education always costs more than that of

clvi
general education, which is of a shorter duration too, Besides these, special
provision for the education of the physically, mentally, emotionally and socially
handicapped children has also to be made. It is thus obvious that the educational
organization, institutional set-up, or the school ladder, as is sometimes called,
affects the financing of education because each Year of extension in the duration
of the levels as also of compulsory education means increased financial provision
for schooling.

Acquiring Resources
Perhaps the most interesting theory about the acquiring of resources for education
is that the people have not allowed this factor to depend upon the economic power
and preference of individual citizens exercised through the markers in earlier
times, kings, bishops and nobles gave bonds and endowed colleges and schools:
philanthropists willed scholarships for the poor deserving students and endowed
chains of philosophy in universities. Gradually, the sovereign power however
constituted, took on itself to provide the greater part of resources for education
and to distribute it more evenly than could be done by individuals. This is true
even today of countries where the source basis is local. Besides state aid, there are
several methods of increasing the finance available for education. One of the first
social services financed through taxation was education. Sometimes a special
educational cess has also been levied and the willingness of the people to pay
these high and low rates. Shows their readiness to support education. The funds
for financing education in most of the countries are derived either exclusively
from general receipts, or from special educational taxes in addition to general
receipts. In some countries income from taxes is earmarked for certain specific
items of expenditure, like buildings, literacy campaigns or vocational education.

The decentralization of control of education has developed responsibility of

maintaining education on the local authority, the municipal and district boards.

Next among resources of education comes the philanthropy of the people, F.H.
Swift (1911) is not in favour of creating endowments. “It is sound public policy
for the governments to finance education out of current funds rather than to
establish huge endowments of land and money designed to make it unnecessary
for succeeding generations to tax themselves for the education of their children”.

Another source of educational income is the fees and individual payments of

educational service received. These used to be a good source of income for
educational institutions, but they can be increased to a limit only.

clvii
Crises of secondary education for all are being raised in the some parts of the
world. The modern trend is towards free education for all.

Besides the tuition fee, the examination, certification and endowments fee are also
charged. Harold F. Clarke says “For economic life of the country, the fee should
be reduced perhaps even ultimately abolished”.

The profits arising from the sale of goods and services rendered by the
educational institutions form another important source of financing education.
Mahatma Gandhi’s scheme of basic education requires economic sufficiency of
the education system through the sale of goods produced by the students. Many
industrial and technical schools and colleges, in the process of instruction
produced, saleable goods.

Provision of education requires certain material resources in the form of personal

equipment and building. These may be provided by king by making available
specialists apparatus, furniture, land, building materials and engineer's assistance
without cost.

We do get foreign aid for financing education from UNESCO, UNICEF, etc.
International cultural exchanges like Ford Foundation, Rockefeller Foundation,
Wheat Loan Exchange, Technical Cooperation Mission, and USAID.
Commonwealth fellow's Russian, German scholarships and almost all the
countries do have programme for financing higher education. Residential
scholarships are also provided agencies and our own countrymen have started
instituting fellowships and scholarships not only for higher education but also for
the primary and secondary levels of educations. In some counters, special
measures are taken for acquiring educational financing in addition to the
budgetary provision like organizing school festivals, concerts; sales, parent-
teacher associations, school cooperatives, etc. Countries such as France, Spain,
Switzerland, Ecuador and New Zealand issue special stamps, and Japan and
Vietnam issue lotteries or observe national festivals for financing education of the
country as a whole.

Private agencies share in the educational expenditure by starting their own

institutions, either which or without any form of grant-in-aid from the
government. In India the recent trend is to establish self-financing institutions
even at the professional levels like medicine, engineering, dentistry, etc.

1.4 Budgeting

clviii
The budget is the heart of the management system. It is the fiscal interpretation of
the educational programme and services. Therefore, expenditure reductions or
inability to generate revenues stipulated in the budget document impact upon the
quality and quantity of educational programmed and services. The budget as a
planning device is future oriented; as a management device during a fiscal period,
its purpose is control to insure that expenditures are authorized and do not exceed
money available overall it budget is a disciplined approach to handling school
expenditures.

There is not subject today that receives as much attention in all aspects of an
individual’s daily life as does budgeting. Whether a person is planning the future
needs of himself and his family or whether he as head of an institution or
organization, is planning the revenues necessary to meet expenses in future and
earn a profit, the most efficient instrument to assist and guide him is the budget.

Budgeting is the means of coordinating the combined efforts of an organization

into a plan of action based upon past performance and governed by a rational
judgment of factors that are expected to influence the operation of the
organization in the future. Budgeting is neither just control nor just forecasting.
The objectives of budgeting are planning, coordination and control. Without the
coordination provided by budgeting, department heads may follow courses that
are, or seem to be, beneficial for their particular offices, but which are not
beneficial from the point of view of the organization. Coordination is, therefore,
necessary for successfully conducting the operation of the organization. Plans of
various District Education Officers, Divisional Districts of Education and
Regional heads need to be known as prerequisite to formulate the best plans for a
province. Each district or division cannot operate at its best indecently. The most
widely known use of budget in itself is therefore, control.

However, budget in itself is not a system of control; it is a valuable means of

control, but well considered planning and coordination are necessary before
control can be affected. Control might be said to be the procedure necessary to
achieve adherence to the plan budget after its formulation.

i) Concept of Budget
What is budget?
In order to have a clear concept of the budget some selected definitions follow:
a) A budget is a plan of financial operation embodying an estimate of the
proposed expenditure for a given period and purpose and the proposed
means of financing them.

clix
b) A Government budget is a plan for financing government activities during a
fixed period, prepared and submitted by a responsible executive to a
representative body, whose approval and authorization are necessary before
the plan can be executed.
c) A budget may be defined as a plan of activities in a time period relating their
costs to resources available.
d) A Government budget has also been defined as a statement of estimated
receipts and expenses for a fixed period and an authorization to collect
revenues and to incur emptiness.
e) According to Fremgen (1973), a budget is a comprehensive and coordinated
plan, expressed in financial terms for the operation of a system or
organization for a specific period to achieve the predetermined goals.

ii) Purpose of Budget

The main purposes of budgeting are:
a) To establish in advance the objective or end result of the budget period.
b) To provide the means of coordinating the activities of the various
departments in the organization.
c) To provide a period-to-period basis of comparison to show whether the
plans are being realized and, if not realized, indicate what changes must he
made if current objectives are to be achieved.
d) To serve as a basis of the orderly management or public funds.

iii) Advantages of Budget

In the context of educational planning, budgeting is the translation of an
educational plan in term of rupees/money required during the plan period, and the
budget is considered to be the first step in the implementation of educational
plans. Briefly, some of the maim advantages of budgeting are:

a) Action based in budgeting

b) Cooperation is secured in the entire organization
c) Policies are adequately established
d) Programme activities are related to expected or available resources and
economic conditions
e) Balanced programmes are developed
f) Operations are controlled and waste is prevented
g) Weaknesses in the organization are revealed.

iv) Function of Budget

In brief; three main functions of budgeting are to serve as an instrument:

clx
a) Of providing the operational cost time frame work for activities to be
implemented
b) For delegation of implementation authority;
c) Of controlling and evaluating performance.

In countries with mixed economies, the general government budget is the most
powerful instrument available to implement policy decisions affecting the
economy. Three fiscal functions are commonly recognized:

1. The stabilization Function

This is concerned with the aggregation to size of the budget, and of the budget,
and its impact on the major macro-economic variables: the volume of
production, saving, investment and the balance of trade. This role is vital in the
general management of the economy, and sets the climate within which the
development effort proceeds. An example of action in pursuit of this function
would be a government decision to eliminate or reduce the size of the budget
deficit in order to reduce inflationary pressure on the economy.
2. Distributive function
If the Government considers that the original distribution of income is
unsatisfactory, it can take steps to alter it. It may also adjust the burden of
taxations on different groups, it may provide certain goods and services free
or at subsidized prices, and it may make income transfer payments such as
the payment of sickness and unemployment benefits or the provision of the
child allowances.

3. Allocation Function
If the Government considers that the pattern of the production of goods and
services generated by market forces is unsatisfactory, it may influence the
pattern by a variety of interventions including taxation and subsidy, and
direct provision by Government agencies. The Government found it was
necessary to stimulate at least, some direct provision. Sometimes fourth
function is also listed.

4. Taxation
However, this should not really be considered as a primary objective of the
public sector, since taxation is not an end in itself, but a means to raising
sufficient funds so as to allow Government nevertheless. The way in which
taxes are levied has an important effect on income distribution, and that total
sum raised a major component of the entire budget revenue.

(v) Phases of Budgeting

clxi
Budgeting is the process of preparing targets. It has several phases at the district,
divisional, provincial and federal levels. These phases are:

Phase 1
Identification of programme, projects or activities to be accomplished during the
budget period.

Example:
At Allama Iqbal Open University (AIOU) the budget for the year 2000-2001 is to
be prepared-At this first phase an effort will be made to identify the courses to be
developed, printed and launched during this budget period July 2000- June 2001.

Phase 2
Identification of the resources in terms of manpower, money, machine and
materials: These are to be expressed either in such units as man/ machine/ hours/
days/ weeks/months or in terms of actual numbers of man/machine and quantities
or material.
Example:
Taking the previous example of the AIOU, we shall described the number of
credits/units for each course, the time spent by a course coordinator in the
development of a unit/course, other facilities needed for the development of a
course in terms of typist/months/time needed for its printing, etc.

Phase 3
Costing of resources
The budget is fundamentally a financial statement. Hence costing becomes the
most important activity in the budgeting.

Example:
Taking the AIOU example, in this third phase, we can calculate the cost of the
course production under various headings. Let its say we are taking the heading of
the development of a course. For this we shall first determine the honorarium
being paid to the unit writer. The total number of the units will be multiplied by
the normal. Honorarium paid to a unit writer in order to calculate the total cost to
be incurred on the development of the course. Other expenditure expected to be
incurred on convening various meeting will be taken into consideration. The
needs for some foreign consultancy will also he anticipated and the expenditure
likely to occur in that case will be estimated.

clxii
Likewise the costing excise will be done on all the other activities, programmes or
projects identified in phase 1. Other heading in the case of AIOU, can be printing
of the course materials, transportation, examination, regional services, production
of radio and television etc.

Phase 4
Presentation of budge:
The budget is formulated according to the budgetary guidelines issued from time
to time by the proper authorities, the University Grants Commission of the
Ministry of Education in the case of the AIOU.

Phase 5
Obtaining approval of the appropriate authority
This final stage of budgeting involves piloting the budget through a series of
budget hearings. It is at this stage that the budget is subjected to the views and
compromises, and adjustments are made.

clxiii
1.5 Activities
1. Keeping in view the school plant discussed in unit observe your school plant
actually. Compare it with the ideal situation.

2. Visit a public library and examine its books arrangements. Is it according to

the discussed criteria?

3. Enlist how much A.V. aids are to be used in your school.

4. Compare the methods of public financing with Government financing and

write in our notebook.

...........................................................................................................................

...........................................................................................................................

...........................................................................................................................

...........................................................................................................................

...........................................................................................................................

1.6 Exercise
1. Critically discuss the physical aspects of your school.

2. Examine the learning resources which are available in your school.

3. Define financing of education in Pakistan and critically examine its various

implications.

4. Discuss the budget and budgeting process.

clxiv
Bibliography
1. Bhat K.S. and Ravishankar S. (1985), Administration of Education. Delhi,
Seema Publications, C-3/19, Rana Dratap Bagh.

2. Government of Pakistan, Ministry of Education (193), Report of the

Seminar for Senior Educational Administration on Education Policies and
Planning, 15-18 September. Islamabad. Academy of Education Planning
and Management.

3. Henry Fayol. (1949), General and Industrial Management, translated by

Constance Stores, New York, Pitman Publishing Corporation.

4. John Level, (1983). Supervision for Better Schools, Fifth edition, Prentice
Flail, Inc Englewood Cliffs, New Jersey.

5. Niazi U.K (1997). Is Education–Occupation Relationship in Pakistan A

Myth: Khazina-e-Adab. Islamabad.

6. Siddiqui, S.A. (1993). Processes of Educational Planning, M.A. EPM

course Block-I, Islamabad. AIOU.

7. William G. Cunnigham (1982), Systemic Planning for Educational Change,

Mayfield Publishing Company, USA.

8. Zaki, W.M. (1988). Educational Planning, Islamabad. National Book

Foundation.

clxv
UNIT-7

SCHOOL RECORDS

Written by: Dr. Muhammad Iqbal Chaudhry

Reviewed by: Dr. Col. Manzoor Arif

clxvi
 CONTENTS
Introduction ..................................................................................................... 159

Objectives......................................................................................................... 159

1.1 Need for School Record ...................................................................... 160

1.2 Essential Requirement of School Record .......................................... 161

1.3 Kinds of Records to be Maintained ................................................... 161

1. School Calendar ...................................................................... 165

2. Log Book .................................................................................. 166
3. Admission Register ................................................................. 166
4. Pupils Attendance Register .................................................... 168
5. Teacher’s Attendance Register .............................................. 169
6. Monthly Programme .............................................................. 170
7. Cash Book ................................................................................ 171
8. Fee Collection Register ........................................................... 173
9. Service Register ....................................................................... 174
10. Stock Register of School Equipment ..................................... 175

1.4 Activities............................................................................................... 176

1.5 Exercise ................................................................................................ 176

Bibliography .................................................................................................... 176

clxvii
Introduction

Maintenance of school records is an essential aspect of school administration and

every teacher and in particular the headmaster in charge of the institution, should
he Well conversion with it. It should be remembered that the headmaster is solely
responsible for the proper maintenance and preservation of records, and these
duties cannot be delegated to any of his subordinates. His responsibility is not
lightened by the employment of clerks charged with the duty of maintaining
registers, nor by any arrangement by which members of the staff assist hint in this
part of his duty. In fact, there is a sense in which increases assistance increases the
headmaster’s responsibility, for he has to function through these assistants and
direct and co-ordinate their work. In no case can headmaster transfers his clerks or
assistant blame for faulty discharge of what ire his own pi9inary responsibilities.

Objectives
After studying this unit students should he able:
1. To understand the need of school records.
2. To know the essential requirement of school records.
3. To define the different kinds of school records.

clxviii
1.1 Need for School Records
Every institution that is permanently organized should maintain their certain
records from which its origin, its growth and development, its condition and
circumstances at various periods, its aims, its aspirations and achievements, its
efficiency and usefulness can be clearly known and estimated. This is also true for
a school which is a permanent public institution. This school is answerable to
several bodies for its effective functioning. To the parents in the first place, it is
responsible for the proper training and instructions of their children. They pay fee,
and for some of them it is considerable sacrifice; and even in cases where
education is free; they pay for their children's education indirectly through rates,
cusses and general taxation. At any rate, they are deprived of their children’s
services at home or of their assistance in earning a livelihood. To society, of
which the school is an organized agency, it has to render an account as to the
manner in which it discharges its trust of preparing its need for school future
members.

The central or local government, which maintains the school or shares the costs of
its maintenance, as whatever the case may he, has to be satisfied that the
maintenance costs incurred or the grants paid out of public funds have been
applied to appropriate purposes and that efficient conditions of work are provided
in the school. Lastly, the management and staff owe it to the pupils to know them,
individually, to watch their progress in studies carefully and systematically,
ascertain and appraise their general attainments and capacities and properly to
condition their conduct and general behaviour. The observation and study of the
pupils from day to day and from year to year is an id in the school’s endeavor to
help forward in the desired direction of their individual and collective
development.

In order that the school may collect and furnish adequate information to all the
parties concerned or interested in its proper functioning and may make the best
use of the information thus collected for the furtherance of its own aims and
purposes, it is necessary that complete and systematic records should be
maintained. In the light of these records, pupil’s careers are directed and a better
adjustment is brought about between them and their work, and thereby the true
ends of democratic education are served. It is with the help of these records that
reports to parents regarding the progress, merits, and shortcomings of their
children are sent, and the parents' co-operation in the school’s endeavor is
enlisted. Further, these records are necessary for furnishing to the State or local

clxix
educational authorities facts and figures, called “returns,” from which the present
condition of the school is known, and from which also the educational progress
and needs for particular localities, and even of the state as a whole, are judged,
and on the basis of which lines of future development and expansion are
determined.

1.2 Essential Requirements of School Records

These records, if they are to be of real value, should be full and complete in detail.
At the same time, they should be maintained in such a way that the minimum of
clerical work is involved. At any rate, they should not take so much of the
headmaster’s time as it will hamper him to discharge his other duties relating to
class teaching and the organization and supervision of school activities. Another
essential requirement for the school records are for the test of the honesty of those
who have to maintain them. Accuracy is ensured to a great extent by promptness
of entries in the records are important documents-in fact, they are the most
valuable part of school equipment-they should always be available in the school
premises and kept in a safe place under lock and key. They should not on any
account be removed from the school. In view of the failure to observe this rule in
practice, some educational authorities have thought necessary to issue instruction
that not only teacher follow but even inspecting officers should not remove
records from the school premises for the purpose of security, and not even the
Visitor’s hook.

From an analysis of the records maintained in representative high schools in the

different parts of the country, it was found that they were designed to serve five
purposes. These are: (1) To assist in guidance, including classification and
placement of pupils. (2) To improve class-room teaching methods by giving the
teacher information regarding the individual differences of pupils. (3) To assist, in
educational research. (4) To meet requirements of, and provide basis for, reports
19 state and local authorities. (5) To motivate pupils' work. Of these, records
serving the first two purposes are considered to be primary importance as
concerned with the work carried on in the school.

1.3 Kinds of Records to be Maintained

Administratively, the records which has be maintained in secondary schools are
broadly under the following heads; General, Financial, Educational and those
relating to equipment. The list of records to be maintained in a secondary school
as given below, may appear formidable; and, indeed, in many schools all these
records may not be necessary. The criterion for adoption of any record is whether

clxx
it serves any useful purpose in making the management of the school more
effective. A characteristic weakness of school administration is the recording of
data that is without any purpose by making a fetish of maintaining through and
exhaustive records covering every from school activity without realizing that they
do not merit the time and labour e pended on them. A careful discrimination
between hat is really incessant and S% hat h really dispensable should be made, if
the school office is lot to become a store-house of information of little value in
either making the school work effective or helping educational authorities in the
planning of educational reform and development. Approval of the inspecting
officers is, however, necessary as to the selection of the records to be maintained
in school.

A. General
1. Calendar
2. Log Book
3. Visitor’s Book
4. Service Registers
5. Register of Loans of Buildings
6. Order and Circulars of the Educational Authority
7. Staff Leave Register
8. Memo Book
9. “From” and “to” Registers
10. Local Delivery Book

B. Financial
1. Acquaintance Roll
2. Contingent Order Book
3. Contingency Register
4. Register of Fee Collections
5. Abstract Register of Fees
6. Register of Receipt & Expenditure (Games)
7. Register of Receipts and Expenditure (Union)
8. Bill Register
9. Register of Donations (for private schools only)
10. Register of Scholarships
11. Practical Arts Section Bill Book
12. Practical Arts Section Order Book

C. Educational
1. Pupils’ Attendance Register
2. Teachers’ Attendance Book

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 3. Class Time-Tables
4. Teachers’ Time-Tables
5. General Time-Tables
6. Teacher’s Monthly Programme of Work
7. Pupils’ Progress Record
8. School Tests Records
9. Headmaster’s Supervision Register
10. Admission Register
11. Transfer Certificate Book
12. Public Examination Records

D. Equipment
1. Stock Book of Furniture and School Appliances
2. Library Catalogue
3. Accession Register
4. Library Issue Book
5. Stationary Issue Book
6. Stock and Issue of Games Materials
7. Register of Newspapers and Magazines Received
8. Register of Supply Slates and Books, etc., Received and Distributed
9. Register of Articles Manufactured in the Practical Arts Section
10. Register of Stock of Raw materials for the Practical Arts Section

E. Correspondence
1. From and “To” Registers
2. Peon Book
3. Manual Book
4. File of Departmental orders and Circulars
5. Public Examination File
6. Register of Causal Leave Granted

In addition to those mention under the heading “Financial” the following for
records have been found helpful in maintaining school accounts:
1. Cash Book for entering daily receipts and payments
2. General Ledger or Classified Abstract of the monthly totals
3. Remittance Book for the purpose of making Remittance to the Treasury or
bank.
4. Register of Pay Bills

The following few points concerning the proper mode of keeping school records
might usefully be born in mind by fresh and inexperienced head-teachers;

clxxii
Mode of Keeping Records
1. In every institution it stock list of registers maintained should he prepared.
2. On the outer cover of each register the following particulars should be
distinctly written:
a) The name of the school.
b) The serial number of register.
c) The name of the register.
d) Number of the volume.
e) The number of the pages in the volume and dates on which the volume
was opened and closed.
3. When a register is opened the pages should be numbered consecutively,
either in red ink or with numbering machine, and no leaf must he inserted in
to, or detached from any register. If a page is disfigured by faulty entries or
otherwise, the entries should be secured off with the remark “cancelled”.
4. Registers should be kept tidy. Writing and figuring should be such as will
give a neat appearance to the entries. Figures must not be joined. Noughts in
money columns should be avoided, as they are liable to lead to confusion in
totaling and admit of alteration. Registers should not he folded or the pages
crumpled.
5. If it is necessary to correct any, entry, the incorrect one should not he
scratched out, but a line should be lightly drawn through it in red ink so that
the original entry and the alternation made may both be clear on the face of
the record.
6. The head of the office should authenticate each correction of interpolation
made, by setting his dated initials against each such correction or
interpolation.
7. All entries must be in ink. But in entering balance or totals it desirable to
check their correctness before noting them in ink.
8. All horizontal lines should be thinly ruled in red ink. One line above every
total and two lines underneath every final total should be drawn. The money
denomination, namely “Rs.” should be indicated by the side of each total,
thus: Rs. 195-10-4.
9. The totals of both sides of an account should always be noted in a line with
each other, even though there may not be the same number of items on both
sides.
10. When standardized printed registers are not available, a stiff bound
notebook should be used of a size uniform with the majority of the other
registers.

clxxiii
11. A new volume of a register should not be opened every year when the
previous volume contains a large number of blank pages. Whenever a fresh
hook is put in to use, a remark on the fly sheet of the book that the previous
volumes has been fully used and lodged in the record should be recorded
with, and the date from which the new register is used and the number of
pages it contains should be noted.
12. Every column provided in a prescribed register should be filled up. No blank
space should be left between entries; and subsequent insertions should be
avoided.

A few of the important school records, relating mainly to the educational side of
School administration, are described below:

1. School Calendar
The school calendar is drawn up at the beginning of each school year. The school
year, should be noted that it is different from the financial year and the calendar
year. While the financial year begins on first July and the calendar year on
January lst, the school year commences on the date of reopening of a school after
the long vacation. The school year is therefore the year arranged for teaching
purposes and is not identical with either the financial or the calendar year. It is
generally advisable that all schools in the same provinces or, at any rate, in the
same local area, should have a uniform school year. So that children who
unavoidably have to migrate from one school to another at any time of the year
may not he handicapped by an appreciable difference in the progress made in the
courses of studies in the several schools.

According to the general educational requirements the headmaster of every school

should prepare a calendar by the end of June each year, and submit one copy to
the inspecting officer in-charge of the school and have another posted up in his
office room.

The calendar should contain the following items of information and such others as
concern the work of the institution:
1. General, partial, and local holidays.
2. Dates for the submission of monthly, quarterly, half-yearly, and annual
reports and returns.
3. Dates of public and school examinations.
4. Dates for sending up applications for public examination term certificates,
etc.
5. Lessons to be done on each partial holiday, so that no subject shall suffer
through continual loss of periods of works.

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6. Dates of meeting of school committees, Teachers' Associations. Debating
and other societies, local excursions, school tournaments, etc.
7. In Schools where the system of periodical class test is in vogue, the dates on
which such tests will be conducted, and the subjects in which they will be
held.

The school calendar ensures regular and timely submission of periodical Returns
and reports and conduces to the better and systematic organization of school
activities.

2. Log Book
Educational rules require also the maintenance of a log book also. The logbook is
a record of events, and as such it furnishes material for a history of the school. It
should contain mention of special events, the introduction of new text-books,
apparatus, or courses of instruction, and plan of lessons approved by the
inspectors, the visits of the Inspecting Officers and other distinguished persons
interested in education, closure or changes in the working hours of school on
account (if epidemic diseases, and any oilier deviations from the ordinary routine
of the school. or any special circumstances effecting the school, that may deserve
to be recorded for future reference or for any other reason. The logbook is a
school diary. It should contain only statement of facts and no expressions of
opinion on the work or conduct of teachers, or remarks as to the efficiency of the
school. The entries in the logbook should he made by the head master, as occasion
may require. It is a permanent record for future reference.

3. Admission Register
The Admission Register is one of the most important school records, and the head
master is personally responsible for therein. Alter satisfying himself that, the
information furnished by the parents in the application for admission to the school
is correct, the head master should state at the bottom of the form whether the pupil
was admitted or rejected. All application forms received should be serially
numbered and filed separately for reference. In the case of pupil seeking
admission after a course of private study a careful investigation concerning the
pupil's previous educational career, as declared by the parent or guardian, should
invariably he made before making admission. The headmaster should resist the
pressure or importunities of parents’ tor admission of children by evasion of the
rule. Admission of pupils migrating from outside the jurisdiction of the local
educational authority should not be made, even though the candidates may be
eligible according to their transfer certificates, until the certificates have been
countersign by the educational officer who should be having administrative
control over the school issuing the certificates, and until the equivalence of

clxxv
standards has been determined. No such pupil should he admitted to a class higher
than the first-year class when two or more classes constitute one unit from the
point of view of the course of instruction.

Entries in the Admission Register should he made as 50011 as a pupil is admitted

or, at any, rate, before the close of the day; and all the necessary particulars. as
provided for in the register, should he noted. No admission or re-admission made
at any pail of the year should he left out of the register. Successive numbers
should be given to the pupils on admission, and each pupil should retain this
number as long as he remains in the school. But a fresh serial number should be
given to admissions each year; and whenever the admission number of a pupil is
quoted, it should be given in the form of a fraction, with the scar to Inch the serial
number belongs as the denominator thus, 54/55-56. If a pupil leave a school and
rejoins it with a leaving certificate issued by another school, a new entry should
be made in the register. But a pupil, whose name was removed for default in
payment of tuition or other fees, or for continued absence, need not be given a
fresh admission number if lie returns to the school in the same terms or within
three months of the removal of his name; but his original admission number
should be given to him. In such cases, the collection of the re-admission fees
should invariably be noted in the fee collection register and a brief note made
against his number in the admission register to indicate the month or year of
collection of readmission fee. This entry may he briefly made thus: R.A. Nov.

No name should be removed unless a pupil applies for and has been granted a
leaving certificate, or has been continuously absent for four weeks without
permission, or has been a defaulter in the payment of fees till the end of the month
during which they were due or has been dismissed as unworthy of continuing in
the school. When a name is removed for any reason, the date of the last
attendance should he entered in the admission register, with the cause of leaving if
that is known.

In recording the date of birth of pupils in the admission register the exact day,
month, and year of birth should be carefully ascertained and noted in the register.
This date should be retained throughout the pupils’ educational career and should
not be altered without the permission of the educational authority in-charge of the
institution. This entry as the date of birth is very important, as it is often required
as evidence in important connections.

It should be desirable in large schools to prepare and alphabetical index of pupils

admitted during the year for convenience of reference. Such an index may be
prepared after all the admission for the year has been made. At the end of each

clxxvi
year, when the admissions for the year are over, and abstract should be prepared
to show how many of the pupils admitted during the year left with leaving
certificates, how many without certificates and the number remaining in the
school. In cases of pupils who leave the school without paying all or part of the
fees due a remark should be made against their names in this register, so that a fee
which is due may be recovered if and when they apply for leaving certificates.

According to the departmental rules, admission register should be preserved

permanently.

4. Pupils’ Attendance Register

For each class, or division of a class, there should be an attendance register which
contains the names of all the pupils in the class, arranged in alphabetical order.
The attendance in some countries provides a separate column for each session of
the school day for each period daily, but in other countries, only one column for
each day is provided. The attendance should be marked for both the morning and
afternoon sessions. The usual signs adopted are slant strokes, such as / and \,
attendance at both the session of a day being indicated by x. No blank should be
left, and ink not pencil should be used hr marking attendance. Attendance should
be marked as soon as son the class assembles at the prescribed time: and if a pupil
leaves the school before the completion of the session, his attendance should be
cancelled by drawing a line round the mark thus: 0, and the pupil should be dealt
with suitably. Absence owing to illness or with leave is indicated by suitable
symbols such as S. L. at the foot of each daily column the number present at the
morning and the afternoon sessions should he noted, and to insure accuracy
account of those actual present should be taken before the number is recorded. It
is convenient to note every day, on a corner of the black hoard, the number of
pupils on the roll and the number present at the end of each month. The number of
times each pupil was present should be noted in the column provided. When the
school does not meet any day, a line drawn through it and nature of the holiday
written should cancel the column. When closure was due to reasons other than the
usual ones the reason should he recorded in the diary or logbook. Long holidays
should be indicated by writing “holidays” across the daily column, the nature of
holidays being also indicated.

It should be impressed upon pupils that leaves of absence can be granted only
when applied for in advance, except lien such previous application is impossible
Applications for leave should in variably he signed by the parents or guardian of
the pupil and the reasons for leave clearly stated. Application for leave should go
to the headmaster through class-teacher, who should carefully scrutinize them and

clxxvii
record his recommendation thereon. Medical certificates should support leave
applications for long periods.
The efficiency of a school is often judged by the percentage of attendance. But
real efficiency requires that some agency should he provided in the school to keep
the school in touch with pupil when he is absent.

5. Teacher’s Attendance Register

A register for the purpose of recording the daily attendance of the teachers in a
school is another necessary record. The registers should be kept in the
headmaster’s room, and as soon as teachers conic to the school, at the
commencement of both morning and afternoon sessions, they should write their
initial just opposite to their names in the column provided for the purpose.
Latecomers should indicate the time at which they arrived. The headmaster should
also mark his own attendance and check the attendance of teachers at the
commencement of each school session. Teachers given casual leave should be
marked C.L. by the headmaster; and in cases of long absence on leave a line
should be drawn against the name, covering the columns corresponding to the
dates for which leave has been granted. The number of days of casual leaves or
other leave taken by each teacher during the month should be noted in the register
by the headmaster at the end of the month.

The record of the pupil’s work and progress in the school includes not only the
achievement of the pupil in each of the objects of the curriculum, his progress
from time to time and his relative standing in the class, but also his sore
intelligence and achievement test, his extra-curriculum activities and his
achievements there in his present traits, his vacation and other employment, his
vocational interests and aptitudes, his abilities and weaknesses, in his health and
physical defects, in fact a full case history of the school life of the pupil.

Sometimes the basis and explanations of these particulars are also recorded; along
with other particulars that go to disclose the child’s general relation to his
environment. Since the judgment of the child as a whole should he based on long
study and continues observation a full and final report on his attainments and
progress is not issued until he passes out the school.

Since the aim is to make this record complete, it is called cumulative record. It
follows a pupil from school to school; the one from which lie withdraws keeps a
copy on its file and forwards the duplicate to the head of the school which the
pupil joins. This record furnishes the raw material from which the teacher, the
head of the institution the pupil wishes to enter, a prospective employer, in fact,
anybody concerned may construct a concrete picture of the individual boy or girl.

clxxviii
6) Monthly Programme
Educational authorities generally require that the heads of all institutions,
Government and aided should see that every teacher draws up at the beginning of
each school year a programme of work for the year with reference to the
prescribed syllabus, nothing therein at least once a month how far the work has
progressed according to the certain programme. This record enables the head of
the institution or the inspecting officer to scrutinize and judge the progress made
in each subject from time to time. It is further required that heads of institution
should check such entries at least once a term, giving their opinion as to the
progress made, together with other remarks if any. It is needless to say that unless
the year’s work is plotted out with reference to the available number of working
periods in the subjects concerned, in convenient units of time, and unless progress
is checked at frequent intervals with reference to the programme systematic
progress cannot very well be ensured and undue hurry about the end of the school
year avoided. It is desirable to have short units of time for the annual programme
in order to secure better adjustment of work to the time available in some schools
the work to be done is shown week by week; but very small units of time involved
too much fragmentation of the course of study. In this connection, it has to be
pointed out the work for each unit of time, a month, a fortnight, or a week should
be shown by topics and not by pages in a text-book, as is sometimes done. The
latter procedure indicates that the teacher is only a slave to the textbook and not a
master of his subject.

The registers so far referred relate to the educational aspect of schoolwork. The
headmaster’s functions include also the custody and maintenance of full and
correct accounts of all money received and paid by him, and the rendering of such
accounts and the submission of any prescribed returns to his official superiors or
managers. He is also the custodian of the school equipment and building, and is in
administrative control of the staff. In regard to the financial responsibility of the
headmaster, it varies with the character of the school, weather it is privately
managed, a local board of government institution. In the case of an institution
under private management, the headmaster has an important part not only in the
administration of the “internal fund” i.e. those in connection with the extra-
curricular activities but also in the preparation and administration of the school
budget. In some cases the headmaster’s financial authority is confined to the
administration of funds raised for the support of extra-curricular activities only.
Whether these funds are obtained from a single comprehensive fee or separate fee
for separate activities, or even from public donations, good business methods
should be employed in extra-curricular finance as with other school funds,

clxxix
particularly because it is in extra-curricular affairs that pupils obtain their first
experience in public finance.
Every head of an institution part should realize that the correct maintenance of
accounts is no less important as a part of his duties than his academicals work. A
knowledge of the accounts and financial rules relevant to his duties is a necessary
part of the equipment of every head of an institution through whose hands
governments money passes, and lie is expected to be sufficiently familiar with
financial and accounts rules to keep and adequate check over clerks in his
institution. No head of an institution should plead as an excuse for an financial or
accounts irregularity that he has been duped by his clerk or accountant as it is for
him to see that the clerk or accountant is doing duty properly.

The implication of a government servant’s responsibility in respect of cash

transactions was also pointed out and it was made clear that in case of any loss
arising from fraud or negligence on the part of any government servant, he would
be held responsible to the extent to which it may be shown that he contributed to
the loss by his own action or negligence.

Without attempting to describe fully the procedure to be followed in conducting

the several financial transactions affecting the school and in maintaining all the
registers where in fee-collections are noted. The proper maintenance of the former
guarantees in a larger measure the correctness of school accounts; and the latter
form the main body of the financial transactions of the school.

7) Cash Book

1 2 3 4 5 6 7 8
Amount Receipt Amount Voucher
Date Particulars L.F. L.F
Received No. Paid No.

A cash book is an important initial record in which details are entered of all
financial transactions of the school occurring from day to day. It should be a
bound volume, and the pages should be carefully numbered in print. The above
form, indicating the number of columns and particulars to be noted in each
column, is suggested for adoption:

In, column 1, the site on which the cash is received or paid is entered. Columns 5
and 8, marked L.F., are for the purpose of showing the number of the pages of the
subsidiary register where the corresponding entry appears. For instance, if on 1
September 1994 a sum of Rs. 1 580 is received as cash on account of salary and is
credited to cash account, there will be a corresponding entry in the salary book on
a certain page. It is the number of this page in the salary book that is to be noted
clxxx
in the LF., column 5 of the cashbook. Similarly, the pages of the sports or
Reading-room Fund Account on which the expenditure on sports of reading room
is noted will be entered in column 8. It should be clearly noted that all transaction
to which a headmaster is a party in his official capacity must, without any
reservation, he brought to account in the school cash book; and all money
received should be paid in full, without the least possible delay, into a government
treasury or the Bank, as the case may be: The term “cash” includes specific,
currency notes, cheques, demand drafts, and remittance transfer receipts.
Whenever money is received a receipt must be issued, and the number of the
receipt issued must be entered in column 4. Similarly payments made from out of
cash should be entered in the payment column, i.e. column 6, in the order in
which the payments are made, the number of the voucher obtained from out of
cash should be entered in the payments being noted in column 7. All transactions
relating to the school, such as salary, fees and fines, should be entered in this
register. The cashbook should he written up from day to day, the entry relating to
each item of receipt and expenditure being made at the time of transaction. The
balance at the beginning of each day, called the opening balance, should be
brought forward on the receipt side, as also all the sums received in the course of
the day. The balance at the end of the day is called the closing balance, and it is
entered on the payment side. It should be noted that what is a closing balance at
the end if a day is the opening balance at the beginning of the next day. After the
day’s transaction is over, the account should be closed by striking the balance.
The balance should always be a plus balance. In no case should there be a minus
balance. The particular items (head of accounts) working up to the cash balance at
the close of the last working day of the month should be given in the manner
detailed hereunder:

Games Fund Rs. PS.

Union Fund
Contingency
Undisbursed Salary
Any other items (to be specified) _________
Total: _________

Balance in the Bank:

Games Fund. Rs. PS.
Union Fund
Any other items (to be specified) _________
Total: _________
Cash in hand _________

clxxxi
There must be an agreement between the entries in the cash hook and the
corresponding entries in the subsidiary registers namely, Contingent register,
Games account register, Union account register, Admission fee register, Medical
fee register, as also with the remittances and withdrawals in the pass book and the
copies of the challans.

After closing the account for the day, the cash on hand should be counted by the
head of the institution, which should satisfy himself that it agrees with the book
balance: and the day’s business should be closed with this dated signature. Failure
to do this involves discrepancies and incorrect accounting. If any transaction is
omitted from the cashbook on the day it takes place, it should be accounted for on
the day the omission is notices, with necessary remarks as to the omission.

The abstract of receipts and expenditure for the month and details of Union and
Games fee, etc., collected, remitted and spent during a month should be submitted
to the inspecting officer, in-charge of the institution in the case of a government
institution, or to the management in the case of a private school, on or before the
4th of the month succeeding that to which the accounts relate.

A general ledger, containing a condensed and classified record of all the financial
transactions in the form prescribed by the educational authority or management,
facilities the preparation of monthly and annual accounts. It gives an abstract of
income, expenditure and balance in regard to each of the funds referred to in the
cashbook. Entries may be made by in the general ledger after each day’s
transactions have been closed and enter in the cashbook and detailed ledgers.

8) Fee Collection Register

The collections of fee, viz, admission and re-admission, tuition, games, union,
medical inspection and any other fee that may be collected in a school, is one of
the main duties of the headmaster. But for convenience of collection it may be
entrusted to teachers in-charge of the several classes in a school. To avoid
frequent interruption of class-work, and to systematize such collections, specified
dates are fixed for the purpose. On the appointed dates, the class-teacher should
collect the fees at the beginning of the regular work, after the roll-call; and on
receipt of payment of each pupil, he should make the necessary entry against the
latter's in the prescribed fee registered with his dated initials. As soon as each
entry is made or receipt should be issued to the people. Printed forms with counter
foils should always be used for receipts, which should-be numbered. In no case
should receipt be pre-dated, nor should they be filled in anticipation of receiving
payment. After the day’s collection are over the class-teacher should not the total

clxxxii
amount collected in the column provided for the purpose in the register and after
duly attesting it, he should hand it over as early as possible on the same day to the
headmaster, who will acknowledge receipt in another column. The headmaster
should also certify in the register, at the end of the month, that an amount
collected agrees with the amount handed over to him by tire teacher concerned.

This item of work should be attended to on proper day and for no reason should it
be postponed to the next day, nor should the amounts be received by any other
person subordinate to the head master. Beside the fee collection registers for the
various classes, the headmaster should maintain a consolidated register for the
total amounts, including fee, fines, etc., collected from the several classes on each
day of collection. This register is the basis on which fee is remitted to the
Treasury or to the bank. The importance of the correct maintenance of this
register is obvious. The headmaster is directly responsible for the entries made in
the consolidated registers.

9) Service Register
A service register is a record of the official life of every officer, teacher, or
inferior employee under any public authority. A service register should be there
for to be opened on behalf each employee in school managed by government or a
local authority. Every step in the official life of the person concerned should, be
recorded and each entry attested by the head master, which should keep the
service register of the staff of the school in his personal custody. Since! the
service register is an important record of the person's official life, determining
questions of promotion, leave, superannuating, etc., the correctness and
completeness of the entries should be matter or primary concern. All the columns
in a service register should there for be filled. The following points in regard to
the maintenance of service register, based on the defects ordinary observed during
inspection of school regards should he borne in mind by those who have custody
of service register:

a. The entries in the service register should agree other records.

b. In the case of a first appointment, the (late OD which the appointee took
charges should be noted, along with the number and date of the order of
appointment: similarly in the case of transfers.
c. The date of birth first entered in the service register should not he changed
expect with permission of competent authority.
d. There should be no interruption of duty without such being explained: and
all cases of fine, suspension, degradation, or other punishment should be
noted, with reasons there-fore and the authority for the punishment.

clxxxiii
e. In cases where the service rendered was partly in the education department
and partly in other departments the services in other departments should be
verified.
f. When an officer is reinstated 'in the same or another appointment, the
question of past service being counted as qualifying for pension should be
settled immediately; and in. case an officer's earlier service had been in a
grant-in-aid institution, the question whether such service is to count for
pension should also be settled by a reference to proper authority.
g. In case of change of appointment, the' nature of the change such as transfer,
promotion and degradation, should be yearly stated.
h. Service, register should not be handed over to the person concerned then
they are transferred from one school to another but should always be sent to
the officer responsible for the custody of the registers.
i. The headmaster who is charged with the custody of service registers is
personally answerable for their correctness and up-to-date ness. It is
therefore the concern of every headmaster to see that all the service registers
in his custody are free from faults of omission and-erroneous insertion. 'He
should make a certificate of verification every year; and this item of work
should not be treated as a matter of routine.

10) Stock Register if School Equipment

There is one more record of major importance of which mention should be made
here. It is the register of all moveable property, in the school. The headmaster, as
mentioned earlier, is the custodian of all school equipment. It is his duty to
maintain a general stock register, in which articles of furniture, teaching
appliances and other articles of a permanent (none-perishable) nature purchase
from time to time should be noted, together with particulars as to the date of
purchase or supply, number, value and date of payment. The headmaster should
check the stock of equipment at least once a year, preferably at the end of school
year and verification should be recorded in the stock register, with explanation for
difference in stock, if any, and action taken thereon. Checking of furniture is
simplified if separate inventories of articles of each room are prepared and put in
the respective rooms and kept up-to-date. The teachers in charge of the rooms
would be enabled thereby to keep a check on the property there.

Nothing should be struck off the register without the permission of the officer
competent to grant it. If any articles are damaged and can be repaired and used,
they should be repaired without delay with the sanction of the competent
authority; and if damaged articles are irreparable and unserviceable, steps should
be taken to dispose them of and to credit the sale proceeds to government or
school funds, as the case may be.

clxxxiv
1.4 Activities
1. Enlist how many types of school records are available in your school.

2. Discuss with your principal how many registers are to be used for different
functions while keeping in view those registers discussed in unit.

1.5 Exercise
1. Discuss the need and essential requirement of school records.

2. Critically examine how many kinds of school records are to be used at

secondary level in Pakistan.

Bibliography
1. Government of Pakistan, Department of Education 1995. The Report in the
Management of Elementary Education in Punjab. Lahore.

2. Minister Pant. J. Schneider Federick W. Keith Lowell. G. 1966,

“Elementary School Administration” Charles E, Merrill Book. Inc.
Columbus

3. Ornsteing Allan C. and Humerbnburg Fred F. 1991, “Educational

Administration”, Concepts and practices, Wadsworth Publishing Company.

4. Silver Paula F. 1983, “Educational Administration” ‘Theoretical

Perspectives on Practice and Research’, New York, Harper and Row,
Publisher.

5. Sharma, B.M. 1984. “School Administration” New Delhi, Commonwealth

Publishers.

clxxxv
UNIT-8

ADMINISTRATIVE
AND SUPERVISORY
STRUCTURE IN PAKISTAN

Written by: Dr. Muhammad Bashir

Reviewed by: Dr. Col. Manzoor Arif
clxxxvi
 CONTENTS
Introduction ..................................................................................................... 179

Objectives......................................................................................................... 180

1.1 Ministry of Education ......................................................................... 181

1.2 Educational Secretariat ...................................................................... 181

i. Administrative Wing .............................................................. 181

ii. Planning and Development Wing .......................................... 181
iii. Primary and Non-Formal Education Wing.......................... 182
iv. Federal Institution Wing ........................................................ 182
v. Learned Bodies and Welfare Wing ....................................... 182
vi. Curriculum Wing .................................................................... 183
vii. Science and Technical Education Wing ................................ 183
viii. International Cooperation Wing ........................................... 183
1.3 Provincial Department of Education ................................................ 184

i. Department of Education, Government of Punjab .............. 185

ii. Department of Education, Government of Sindh ................ 189
iii. Department of Education, Government of KPK ................. 191
iv. Department of Education, Government of Balochistan ...... 193
v. District Government System .................................................. 195
1.4 Boards of Secondary and Intermediate Education .......................... 199

1.5 National Bureau of Curriculum and Text Book .............................. 199

1.6 Education Code ................................................................................... 201

1.7 Exercise ................................................................................................ 207

Bibliography .................................................................................................... 208

clxxxvii
Introduction

As per constitution of 1973, educations on the concurrent list therefore, federal

government is responsible for the formulation of policies and plans in
consultation with Education departments of Provinces. The Provinces have sole
power to implement the National Education policies but under the devolution
Power Programme the education has become the subject of District Governments.

Pakistan is a Federal State. At the centre there is Federal Government which

comprise of several Ministers and Divisions. Each Ministry or Division is headed
by a Secretary who in turn is responsible to Minister. Ministers make up the
Cabinet which is headed by the Prime Minister of Pakistan.

Almost a similar pattern of administrative structure exists at the Provincial level.

A large number of ministries at the centre have their counterparts in provinces
which are known as departments. Each Provincial Department is headed by a
secretary who is in case of Centre is responsible to a Minister.

For the purpose of administration the Provinces are divided into a number of
administrative Districts. A District is headed by District Nazim. Districts are
further divided into Tehsils. Administration of education in the country is
generally organized according to the above administration headed either at the
Provincial or district levels. The medium and lower educational administrators are
also placed at District and Tehsils levels.

The system Government is centralized as decision making of higher levels

concentrates at the Federal and Provincial levels.

The structure and the role of Minister depends upon the sectors. Tasks common to
most ministers include preparation of policy statements for the sector; preparation
of natal lines, standards, task targets etc.; preparation of the national plans and
annual development and recurring budget in cooperation with the Planning
Commission and the Ministry of Finance. They also have liaison with districts in
relations with appropriate para-statal or quasi-Government bodies; matters of
purely sectoral nature but of national importance.

clxxxviii
Objectives
After studying this Unit of the course, students should be able to:
1. Have has a clearer picture of the administrative structure of education at
Federal, Provincial and District levels.
2. Identify the major functions and responsibilities of various types of
educational administration.
3. To visualize the jobs and positions of different levels of education
personnel individually as well as in relation to others in the wings of the
Ministry of Education.
4. Compare the functions and responsibilities of the Federal Ministry of
Education and Provincial Education Departments.
5. Appreciate and evaluate the roles of the various positions in Education
system.
6. Evaluate the effectiveness of the roles of various positions in Education
system.
7. Identify the training and professional requirements for various jobs in
educational administration.

clxxxix
1.1 Ministry of Education
The Ministry of Education is the head of central organization for formulating
National Education Policies and work for the co-ordination of the functions of the
provincial Education Departments.

The Ministry of Education is headed by the federal minister for Education who is
a member of the cabinet, lie represents Ministry of the parliament or similar
bodies at the federal level submits cases to the Prime minister for approval of
important matters and keep him informed of the developments in national
education. His office is in the Education secretariat. The education Secretariat
consists of the office of Education Secretary and a number of sections usually
known as Wings or Cells.

1.2 Education Secretariat

The Federal Education Secretary is the Chief Executive of the Education
Secretariat. He is also responsible for the administration of the Education
Secretariat and for implementation of government’s decisions and policies
relating to education. In the performance of his duties the Education Secretary, is
assisted by a number of Joint Secretaries/Joint Education Advisers, each one of
them is a head of certain wing of the Ministry of Education. Depending upon the
needs of the Secretariat and government’s policies about education. At present the
Education Secretariat comprises on the following Wings.

i. Administrative Wing
The Administration wing is responsible for general administration of the
Education Secretariat, Its functions include: recruitments and management
of personnel; rules and regulations of Secretariat; maintenance of personal
accounts and other records. The wing is also responsible for major areas,
problems and requirements of other sections and matters relating to
educational staff in Pakistan missions-abroad.

ii. Planning and Development Wing

The Planning and development wing is concerned with matters relating to
planning of education at all levels. Its major functions are in the areas of project
identification and appraisal: preparation of prospective and Five Year Plan;
annual development programme processing of educational schemes and
analysis of educational data, implementation, monitoring and evaluation of
development' plans and projects. The autonomous body looked after by this
wing is the Academy of Educational Planning and Management, Islamabad.

cxc
iii. Primary and Non-formal Education Wing
Primary and Non-formal Education Wing is responsible for evaluation of
national educational projects and keeps liaison with research institution in
the country. The wing is also responsible for implementation and monitoring
of educational projects such as third education project and Pakistan primary
education project. Chief Executive’s Literacy Commission which is
authorized to this wing is working to increase literacy rate and provide
facilities for basic education of adult literates.

Ministry of Education

Government of Pakistan

Minister of Education

Education Secretary

Primary & Higher Learned Bodies Science &

Administrative
Non-Formal Education & Sports, Technical
Wing
Education Wing Research Wing Welfare Wing Education Wing

Federal Planning & International

Curriculum Wing
Institution Wing Development Wing Cooperation Wing

iv. Federal Institution Wing

Responsibilities of the Institutions Wings relate to the Federal Government
Educational Institutions located within the country and abroad except those
located in cantonments and army garrisons. The wing also concerns itself with the
administrative matters of attached departments, i.e., (i) Federal Directorate of
Education. Islamabad and (ii) Department of Libraries, subordinate office, i.e.
Federal College of Education, Islamabad, and autonomous bodies like Federal
Board of Intermediate and Secondary Education, Islamabad, Sindh Madrassh-tul-
Islam Karachi, and Inter-Board Committee of Chairmen, Islamabad.

v. Learned Bodies, Sports and Welfare Wing

The Learned Bodies, Sports and Welfare, wing has responsibilities in the
areas of scouting and Girl-Guides sectors and sports sector. The specific
functions of this Wing include: scout and girl-guide programmes, students
and teachers welfare, awards such as special medals, scholarships,

cxci
 development and supervisions of sports programmes and activities at federal
and at provincial levels. The wing also deals with autonomous bodies like
Iqbal Academy, National Book Foundation, Urdu Science Board Lahore and
Pakistan Academy of Letters, Islamabad, etc.

vi. Curriculum Wing:

The Curriculum Wing is the national agency responsible for matters relating
to national curriculum policy (Curriculum Planning and Implementation)
from class I to 12 and teachers training. The Wing is also concerned with the
development of text-books in the country and coordinates the in-service
teacher education and training programmes.

vii. Science and Technical Education Wing

The Science and Technical Education Wing's functions include
development, construction and maintenance of Federal Government
Educational Institutions concerned with teaching of science and technology
like National Institute of Science and Technical Education, who is
responsible for the promotion of science education and 'training, Planning
and monitoring science and technology programme from Grade-I to Ph.D.
level, preparation of programmes and guidelines for improvement of science
and technical education, coordinator of the work of provincial education
departments in the areas of technical and vocational education and technical
teacher training. Institutions and bodies under science and technical
education wing include National teachers training institute, Islamabad,
Polyphonic Institute for Women, Islamabad, National museum of Science
and technology, Lahore and National educational equipment centre, Lahore.

viii. International Cooperation Wing

The international cooperation (IC) wing deals with matters relating to
admission of foreign students in Pakistan and Pakistani students studying
aboard, scholarship exchange programme, training of Pakistan is abroad,
liaisoning with international educational and cultural organization foreign
assistance consultancy and fellowship, cooperation and implementation of
UNESCO programme concerning to Pakistan. Pakistan National
Commission for UNESCO works in close liaison with IC Wing.
a) Higher Education and Research Wing
The higher education and research wing deals with matters concerning
University Grants commission and Universities in the country and
research at institutions of higher learning. Other institutions under the
umbrella of higher education include; centres of excellence in various

cxcii
 fields, Pakistan study centres at various universities, and area study
centres at universities.

As stated earlier each of the above wings or cells are headed by Joint educational
advisor who is responsible to the Secretary Education. A number of Deputy
Secretaries each of whom is responsible for certain specific jobs within a cell
assist the Joint Educational advisor in the performance of his functions, whereas
deputy education advisors are assisted by assistant educational advisors and other
subordinate staff. Number of deputy educational advisors attached with a Joint
Educational advisor vary from wing to wing depending upon the responsibilities
of each attached with each deputy educational advisor.

1.3 Provincial Development of Education

Pakistan is a Federation of four Provinces-Punjab, Sindh, Khyber Pakhtunkhwa
and Baluchistan. According to the constitution, education is on concurrent list,
therefore policies are formulated at national level i.e. Federal level and
implemented at provincial level but under devolution of power programme,
education has become the subject of district government and provincial
government is only responsible to facilitate and coordinate the district government
for effective implementation of national and provincial education policies and
programme respectively.

The Provincial Departments of education are counterparts of the Federal Ministry

of Education. In provinces, ministers for education are in charge of the Provincial
Ministries of Education. Within a province the Minister for Education is
responsible for policy matters concerning the department. He conducts the
business of the department in the Provincial Assembly, submits cases to the Chief
Minister for seeking his approval on important decisions. The minister keeps the
provincial Governor informed about important developments in the field of
education.

Secretariats of Education
The Provincial Secretariats of Education serve as counterparts of the federal
Ministry of Education. Within each province, respective Education Department
functions include.
i. Promotion of the cause of general, technical and scientific education.
ii. Formulation of educational policies and coordination of educational
activities for the province
iii. Implementation of the educational policies, formulated by the Federal
Government

cxciii
Although in essence the purpose and functions of Departments of Education are e
or less similar in all the provinces, but depending upon the local conditions and
needs they differ to some extent and vary from each other in organization and
management structures. In the following pages organizational management
structure of the Departments of Education of each of the four provinces are given
separately.

i. Department of Education, Government of Punjab

The subject allocated to the Education department, Government of the
Punjab include:
i) School, College and university education,
ii) Coordination of schemes for higher studies abroad
iii) Grant of scholarships,
iv) Education of handicaps,
v) Promotion of scientific research, art and literature,
vi) Production and distribution of education and scientific films,
viii) Libraries,
viii) Service matters, except those entrusted to services and General
Administration Department and district Governments.

See organizational chart of the Department of Education, Government of the

Punjab.

i) Director Public Instruction (Colleges) Secondary Education and

Elementary Education.
a) They advise the Provincial Government in the formulation of
education policies relating to college education secondary school
education and elementary education respectively and also see
that the approved policies are implemented in their true sense
and spirit.
b) They assess the need of the masses in respect to opening of new
colleges, secondary schools elementary and primary schools and
improvement of existing institutions in the province. They also
direct for the preparation of development schemes/plans for
approval of the Government.
c) They also direct for the preparation of annual budget regarding
expenditure of college, school education .and ensure that they are
carefully and economically operated.
d) They guide the heads of subordinate offices and institutions by
paying personal visits for the removal of defects and bottlenecks
in the smooth administration and functioning of the institutions.

cxciv
 e) They are responsible for the effective enforcement of
administrative, financial and discipline rules in institutions and
their subordinate offices.

ii) Director Curriculum Research & Development Centre

His responsibilities are as follows:
a) Control and supervision of the Curriculum Research and
Development Centre.
b) Planning of research projects.
c) Planning of curriculum development
d) Supervision of research projects, curriculum formulation and
development by Deputy Directors and Research Associates.
e) Planning and control of the financial aspects of the Curriculum
Research and Development Centre.
f) Planning and control of the financial aspects of the Curriculum
Research and Development Centre
g) Liaison with Ministry of Education. Provincial Curriculum
centres. Universities, Boards of Secondary Education Directorate
of staff development, Provincial Institute of Teacher Education,
Text-Book Board, UNICEF and Punjab Education Department.
h) Administration of the curriculum Research and Development
Centre.

iii) Autonomous Bodies

Following are the autonomous Bodies which are under the Department
of Education:
i) There are Six universities in the provinces plus there are four
general universities like the University of the Punjab, Lahore; the
Bahauddin Zakarya. University, Multan, The lslamia University,
Bahawalpur, Fatima Jinnah Women University, Rawalpindi and
two professional universities. The University of Engineering &
Technology Lahore and Texila Rawalpindi. These Universities
function as autonomous bodies of higher learning in tile
province.
ii) Boards of Intermediate & Secondary Education
At present there, are eight Boards of Intermediate and Secondary
Education at Rawalpindi, Sargodha, Gujranwala, Lahore,
Multan, Faisalabad, Dera Ghazi Khan and Bahawalpur. The
exclusive function of the Baard of Intermediate and Secondary
Education is to hold Secondary School Certificate and
Intermediate Examination and award certificates. They also hold

cxcv
 examinations from Adeeb, Aalim and Faazil certificates in Urdu,
Persian and Arabic languages.

Following are functions of the Boards of Education and other

autonomous bodies as reflected in the responsibilities of heads of
these organizations:
iii) Board of Technical Education
There is one Board of Technical Education in the Punjab. Its
main responsibility is to hold examination for the associate
engineers, diplomas in various technologies and SSC
Examination. It also formulates curriculum for these
examinations.

iv) Text-Book Board

The Punjab text book Board is responsible for the printing of text
books for class 1-I

v) District Education Officers (Male-Female)

a) Duties of Drawing and disbursing Officer in respect of his/her
own office.
b) Financial control of the budget of primary, Middle and High
Schools in the District.
c) Planning and development work of the district.
d) To assist/guide the department in respect of the academic
matters.
e) To attend all other matter as District Head of the education sector
i.e. college education secondary education and elementary
education respectively.

vi) Deputy Education Officers

They assist the District Education officers in all matters and inspection
of schools.

vii) Assistant Education Officer

They perform the following duties: inspection, supervision, and
guidance of primary Schools.

viii) Director Staff Development

He arranges refresher courses for guiding the teachers in the new
methods of teaching. He is an appointing authority in respect of
incumbents in NPS-1 to NPS-15 in respect of his office. He controls

cxcvi
 the teaching staff in elementary colleges. He also arranges training
programmes for the heads of institutions and district and Tehsils heads
of education department.

ix) Deputy Director (Audio Visual Aids)

To help promote the cause of Education through Audio Visual Aid.

cxcvii
ii) Department of Education Government of Sindh

i) Secretary Education
In Principle, the functions of Secretary of Education and Government of Sind are
same as that of Punjab or any other provinces of the country. However, depending
upon the structure and peculiar needs and traditions of the province, the
Secretary’s responsibilities would be laid down as follow:

i) Administrative Matters
As chief executive of education secretariat this administrative functions
include; meetings with Deputy Secretaries, attending to the matters relating
to accounts, staff, development projects, and policies etc.
ii) Professional Matters
As professional leader of Directorates, Boards and Bureaus, the Secretary
holds meetings with Directors of Education, heads of the Boards and
Bureaus. Principals of Colleges, Vice Chancellors etc. on issues relating to
academic facilities and services of the institutions.
iii) Ceremonial/Political Matters.
As representative of the Governor of the province and head of the entire
educational system in the province, the secretary has the responsibilities of
meetings with Governor, Chief Secretary and other Secretaries, external
visitors, of crucial interest to education and attending functions and
ceremonies.
iv) Directors of Education (School Education and College Education,)
There are two Directors of Education (Schools) and (Colleges) education
respectively in the province, each one of them is administrative head of a
region. Each director has the responsibilities for (lie direction, dimension
and quality of primary, middle and high school education as well as adult
literacy and rural education programmes. The director is acceptable to the
secretary Education and the provincial government for overall development
of school education in his region.
The job of the director of school education focuses on the following.
a) Provision, promotion and maintenance of good quality school
education in the region.
b) Ensuring proper development of all persons (pupils and stall) in school
education in the region irrespective of sex, social background of creed.
c) Promotion of adult community literacy in the region

cxcviii
 d) Overall control of school education and college education, technical
education respectively
e) General administration of the services and facilities for school
education.
f) Supervision of personnel instruction and facilities improvement in
school and college education.

v) District Education Officer

Within region the Distract Education Officer (D.E.O) is responsible for the
administration of school education in a District. There are separate district
Education Officers for boys and girls schools, but their functions are
identical.
The D.E.O is about the almost focal and strategic post in respect of primary,
middle and high school education in the district. He is responsible to the
Director of School education of the Region for the effective organization
and a demonstration of the District education office and for development of
primary, middle and high schools in the district. In addition, the D.E.O is
responsible for supervision and control of all stall in the district as well as
for the effective utilization of all resources (funds, personnel, equipment,
buildings, lands. educational programmes etc.), available or provided for
school education in the District.

vi) Deputy District Education Officer

The Primary functions of a Deputy District Education Officer (D.D.E.O)
depend to a large extent on the specific duties assigned to him/her by the
D.E.O. There may be more than one D.D.E.O in a District.

vii) Sub-Divisional Education Officer

Within each District there are number of Sub-Divisional Education Officers
(S.D.E.Os). The S.D.E.Os are responsible within their respective sub-
division for instructional and staff supervision in the schools. His/her
supervisory powers extend to the middle and high school as D.E.O directs.
In addition, S.D.E.O. has the full responsibility for administration and
management of sub-divisional education officers. The S.D.E.O assists the
D.E.O on all matters pertaining to the promotion of school education in the
district of which his/her sub-division is a part.

cxcix
iii) Department of Education Government of Khyber Pakhtunkhwa

Introduction
As it is in case of other provinces the secretary Education is the administrative
head of the provincial Education Department. In the performance of his functions
lie is assisted by two additional secretaries. Deputy Secretaries, Chief Planning
Officer and a number of Section Officers.

The organizational chart of the Department of Education, Government of Khyber

Pakhtunkhwa shows the administrative jurisdiction and scope of the Department
of Education.

Unlike Punjab and Sindh, the Directors of education of school and college
education are responsible for the organization of the public instructions and their
supervision in the whole province. Each of the Director of Education is the head
of his respective Department i.e. School Education or College Education. He is
responsible to the Government of Khyber Pakhtunkhwa through Education
Secretary.

1. Director of Education (College)

The Director of Education (Colleges) is responsible for overall
administrative control of the Directorate of College Education and
institutions in the Province. In the performance of his job the Director is
assisted by a Deputy Director of Colleges. The Deputy Director (Colleges)
assists him in the matters of administration and planning concerning the
colleges in the province.

2. Director of Education (School)

The Director of Education (Schools) ash it is evident from the organizational
chart, the Directorate of School Education has a wider jurisdiction. In the
performance of his duties, the Director is assisted by Executive District
Officer Education and a number of other officers.

3. District Education Officer

The District Education Officers are responsible for the efficient operation of
the District Education Office and for the success of the supervisory
programmes. Their authority shall extend over the secondary schools and
the sub-divisional education officers of their District.

The District Education Officer is responsible for the effective delegation of

responsibilities so that administrative duties are carried out by DDEO,

cc
 ADEO, and ministerial staff. They pay attention to only essential paper
work and most of the time they spend on the supervision and providing
professional guidance to the teachers.

The District Education Officer normally visits the schools for minimum 3-
days out of 6 days each week when the schools are in operation. The
remaining three days should be sufficient to attend to the duties in the office
if delegation of responsibilities is effectively carried out.

4. Deputy District Education Officer

If allowed the Deputy District Officer plans programmes for supervision of
the schools and carries out the programmes in accompany with A.D.E.O or
alone under the guidance of the D.E.O. The DDEO assists the Assistant
District Officers in the performance of their office duties.

cci
 Organigram of Directorate of Secondary Education Khyber Pakhtunkhwa

iv) Department of Education; Government of Balochistan

i) Introduction
As compare to other provinces the Department of Balochistan has a
comparatively smaller administrative sector. However, the functions of various
tiers of educational management in the province are more or less the same as in
other provinces. The department of Education comprises of secretariat of
education and its components which include Directorate of College Education.
Directorate of School Education, Bureau of curriculum and extension centres.
The organizational charts of the Department of Education will help the reader
to know the administrative setup and organizational functions of the department
of education of Balochistan. However, brief description of some important
administrative officers is given as follows:

ccii
2. Minister of Education
Same as for other provinces.

3. Secretary Education
Same as for other provinces.

4. Director of Education (Colleges)

The Director of Education Colleges is directly under the Secretary
Education and is responsible for overall administration and supervision of
College Education (male and female) in the province. Technical Education
is also being supervised by the Director Colleges. Education development
and planning is initiated by the Director colleges which are finalized at the
government level. In the Directorate the Director Colleges assisted by a
number of Deputy Director and other officers whose offices.

In the field, Colleges are controlled and supervised by their respective

principals. They are responsible for academic and overall institutional
discipline of their colleges and see that the work of imparting education to
the students goes smoothly.

5. Director of Education (Schools)

The Director of Education (Schools) is directly under the Secretary
Education and is responsible for overall control and supervision of
education (male and female). Development programmes are initiated by the
Director of Education and finalized at Government level. In the performance
of the function of his office he is assisted by Deputy Directors, Assistant
Directors, Registrar, and Department of Examination. Accounts Officer,
Administrative Offices in the Directorate while District Education Officer,
Headmasters, Assistant District Education Officer assist him in the field.

The Deputy Director of the Directorate are responsible for supervision and
administration of various branches tinder them. They are assisted by
Assistant Officers in performance of their duties.

In the field, the boys schools from Primary to High Schools in each district
are under the control of District Education Officers. For administration and
supervision of Girls Schools Divisional Education Officer (Female) have
been appointed in each Division. They are responsible for supervision of
Primary, Middle and High Schools in their jurisdiction. In the discharging of
their duties they are assisted by Assistant District Education Officers.

cciii
v) District Government System
As per devaluation of power programme education is become the subject of
district Government who's head is called Zila Nazim.

1. Functions and powers of the Zila Nazim

1. The functions and powers of the Zila Nazim shall be to:

a) Provide vision for the district-wide development, leadership and
direction for efficient functioning of the District Government;
b) Develop with the assistance of the District Administration
strategies and time frame for accomplishment of the relevant
goals approved by the Zila council;
c) Perform functions relating to law and order in the district;
d) Ensure implementation of the functions decentralized to the
District government;
e) Oversee formulation and execution of the annual development
plan, delivery of services and functioning of the District
Government;
f) Present proposal to the Zila Council for approval of budget for
district Government, Zila council and intra-district fiscal
transfers;
g) Maintain administrative and financial discipline in the District
Government;
h) Present tax proposals to the Zila Council;
i) Present report on the performance of the District Government in
person to the Zila Council at least twice year;
j) Preside over the meetings of the Zila Mushawarat Committee;
k) Take charge, organize and prepare for relief activities in disasters
or natural calamities;

cciv
 l) Authorize officers of the District Government to sign documents
on its behalf;
m) Initiate inspections of Tehsil Municipal Administration, Town
Municipal Administration and Union Administration in the
functions district pursuant to section 135;
n) Establish and supervise the working of the Internal Audit Office;
o) Issue executive orders to the District Coordination Officer and
Executive District office for discharge to the District
Government and to the district Police Officer for law and order;
p) To represent District Government on public and ceremonial
occasions; and
q) Perform any other function which may be assigned to him by the
government.

2. District Coordination Officer

In every district, the Government shall appoint a District Coordination
Officer who shall be civil servant of the Federation or of the Province, as far
as possible in Basic Scale 20.

Provided that in a city district, the District Coordination Officer may be a

civil servant of the federation of province in Basic Scale 21.

The District coordination office shall be coordinating head of the district

administration and shall:
a) Ensure that the business of the district coordination group of offices is
carried out in accordance with the laws for the time being in force.
b) Co-ordinate the activities of the groups of offices for coherent
planning, synergistic development, effective and efficient functioning
of the district administration;
c) Exercise general supervision over programmes, projects, services and
activities of the District Administration
d) Coordinate flow of information required by the Zila Council for
performance of its functions under this ordinance.
e) Act as principal accounting officer of the district government and be
responsible to the public accounts committee of the provincial
assembly.
f) act and perform -functions of collector under sections 54, 68, 70(2),
71, 72, 92. 93 rule I of order XXI, order XL and for similar other
provinces of the code of civil procedure 1908 (Act V of 1908);
(g) Assist the Zila Nazim in accomplishment of administrative and
financial discipline and efficiency in the discharge of the functions

ccv
 assigned to district administration;
h) Prepare a report on the implementation of development plans of the
district government for presentation to the Zila Council in its annual
budget session; and
i) Initiate the performance evaluation reports of the executive
district officers and should be countersigning officer of such reports of
the district officers initiated by the executive district officer.

Explanation: For the purpose of this section, the expression

coordinating head means the authority to call for review and assess the
performance of the groups of offices individually or collectively, and
give directions for taking actions or measures for improving
efficiency, service delivery and achievement of goals assigned in the
approved plans of the district Government.

Where in, the opinion of a district coordination officer an order of the Zila Nazim
is motivated or unlawful, he may seek recourse in writing to the Local
Government Commission with a copy thereof to the Zila Nazim, and the decision
of the commission in the matter shall be final and binding.

4. Functions and Powers of Executive District Officer:

The functions and powers of the executive district officer shall be to:
a) Ensure that the business of the group of offices under his
administrative control is carried out in accordance with law and the
rules and the human and material resources placed at his disposal are
optimally utilized to improve governance;
b) Coordinate and supervise the activities of the offices and ensure efficient
service delivery by the functionaries under his administrative control:
c) Supply information to the Monitoring Committees of the 'Zila Council
and Union Councils.
d) Take appropriate corrective actions based on the information received
from Monitoring committees.
e) Enforce relevant Federal Provincial laws and rules, including tax laws;
f) Prepare development plans and propose budgetary allocations for their execution.
g) Implement approved plans and policies:
h) Authorize disbursement of performance bonuses to the employees:
i) Prepare proposals for expenditures necessary for the proper conduct of
programme projects services and other activities.
j) Propose relevant by laws on service delivery to the district
coordination officer and;
k) Act as departmental accepting officer for his respective group of

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 offices and be responsible to the district accounts committee of the
Zila Council.

DCO Stands for District Coordination Officer

EDO Stands for Executive District Officer
DC Stands for District Coordination: Coordination Human Resource
Management and Civil Defence.
Agri Stands for Agriculture: Agriculture (Extension), livestock, Farm Water
Management, S.oil Conservation, Soil Fertility, Fisheries and Forests.
CD Stands for Community Development: Community Organization, labour,
Social Welfare, Sports and Culture, Cooperatives, and Registration
office.
Edu Stands for Education: Boys Schools, Girls Schools, Technical
Education, Colleges, (other than professional) Sports (Education) and
Special Education.
F&P Stands for Finance and Planning: Finance & Budget, Planning &
Development, Accounts, Enterprises and Investment Promotion.
Health Public Health, Basic & Rural Health, Child & Women Health,
Population Welfare, District and Tehsil (Hqrs) hospitals.
IT Stands for Information Technology: Information Technology
Development Information Technology Promotion and Database.
Law Legal advise and; drafting.
Lit Stands for Literacy: Literacy Campaigns, continuing Education, and
Vocational Education.
EM Stands for Executive Magistracy (excluding for trail functions'

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Revenue Land Revenue & Estate and Excise Taxation.
WS Stands for Works and Services: Capital Planning and Development.
District Roads and: Building, Energy Transport and Environment.

1.4 Boards of Secondary and Intermediate Education

Boards of Intermediate and Secondary Education (IIISEs) and universities are the
examining bodies. Following certificates/diplomas/degrees are awarded after the
completion of certain level of education: Secondary School Certificate (after 10
years waling); Higher Secondary

School Certificate (after 12 years schooling); Bachelor's degree (alter 14 years

schooling); and Master's degree (after 16 years schooling). Universities confer
M.Phil, d Ph.D. degrees on the candidates who complete certain requirements of
the concerned level of studies.

These certificates/degrees are awarded after completion of general stream.

There is a public examination system in the country. Some boards and universities
are following the conventional system of awarding certificates and degrees on the
basis of: Third division (33-44%); second division (45-59%); and First division %
and above).

Some boards and universities have introduced grades as: A (70% and above); B
(60 -69%); C (50-59%); D (40-49%); E (33% to 39%); and F (Fail-Below 33 %).
At the same time there are institutions in private sector preparing the students for
‘O’ level and level examinations of British Education System.

Accreditation of higher education is determined by the University Grants

Commission, Ministry of Education; Higher Education Commission
(Accreditation and equivalence of school education (secondary and higher
secondary level) is determined by Inter Board Committee of Chairmen (IBCC), an
autonomous organization in the Ministry Education.

1.5 National Bureau of Curriculum and Text Book

The first formal exercise in curriculum development was undertaken as a result of
the Report of the Commission on National Education 1959. The Commission
analyzed the situation pertaining to curriculum development and reforms and
made useful commendations. Pursuant to the recommendations of the
Commission the Ministry appointed two Curriculum Committees for Primary and

ccviii
Secondary Education in 1960.
In the mid sixties the new concept of integrated and modernized science courses
was introduced. This effort was initially confined to science education but was
later carried on into other subject areas also. It was a significant contribution
made by a group scientists and curriculum specialists that they had succeeded in
preparing the people mentally for change.

Curriculum development was never visualized as a distinct and specialized

function. The entire curriculum activity was done through committees which were
created for a specific purpose at a specific time and were dissolved as soon as the
task was over. No permanent committee network was set up to advise and
evaluate the curriculum development and implementation. It is in this context,
that need to create the National Bureau of Curriculum and Textbooks (NBCT) at
Federal level was felt for coordinating the activities of various committees and
centre. Similar organizations at provincial level were also established. The
existing Curriculum Wing of the Ministry of Education is, in fact, a developed
form of the National Bureau of Curriculum and Textbooks.

After the promulgation of 1973 Constitution the Curriculum, Syllabi, Planning

Policy, Centres, of Excellence, Standards of Education and Islamic Education
were placed on the Concurrent Legislative List of the Federal Government. This
was a significant departure from the previous position when the education was an
entirely provincial subject.

Whenever it is intended to frame or revise a curriculum, the Curriculum Wing of

the Ministry of Education sends the proposals to the provincial curriculum
bureau/centres. These bureau/centres develop or revise the curriculum in the light
of frame-work provided by the Curriculum Wing of the Ministry of Education. In
the provincial centres, the revision or framing of curriculum is done by the
committees. These committees comprise subject specialists and persons equipped
with pedagogical skills. The draft curriculum is sent to the Curriculum Wing for
their consideration and approval. In the Curriculum Wing the draft curriculum on
each subject received from provincial bureau/centres is put up to the concerned
National Review Committee. This committee is usually constituted for each
subject and comprises the nominees of the provincial governments and subject
specialists considered suitable for the purpose. The curriculum finalized by the
National Review Committee is then put up to the Federal Education Secretary for
approval. The approved curriculum is sent to the Provincial Textbook Boards for
production of textbooks.

The Curriculum Wing works in close collaboration with the provincial curriculum

ccix
bureau/centres, the education departments, the Textbook Boards, the Boards of
Intermediate and Secondary Education and other research organizations such as
Institutes of Education and Research in the provinces. In fact the Curriculum
Centres in the provinces are associated centres of the Curriculum Wing of the
Federal Ministry of Education. Curriculum Wing also works in close
collaboration with other international agencies. This wing is also an associated
centre of the UNESCO’s Asian Programme of Educational Innovation for
Development (APEID), Bangkok. This facilitates the flow of information not only
between these two agencies but also with other foreign agencies through
UNESCO. This wing participates in curriculum development activities of other
countries tinder various bilateral educational and cultural agreements.

1.6 Education Code

Education code deals with the existing rules and regulations of educational
institutions. It is applied uniformly in all the institutions to maintain standards and
discipline in these institutions. Following chapters have been included in the code.
1. Definitions and classifications.
2. General rules
3. Fee in Government institutions
4. Rules and regulations for the award of internal Merit Scholarships
5. Rules of Recognition and Registration of Privately Managed Institutions
6. Grants-in-aid Rules for Institutions
7. Grants to-local councils .
8. Teachers certificates and Diplomas

The details of each -chapter are given below some samples of different forms
being used in institutions are also included in the code.

CHAPTER I
DEFINITIONS AND CLASSIFICATIONS

Definitions and Classifications

CHAPTER II
GENERAL RULES
Physical facilities and location
Repairs
Supply of equipment
Minimum equipment
Removal of property from stock register of an institution College Council

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General duties of the Head of an Institution
Class promotion in schools Institutional funds
Fine for breach of school discipline
Expulsion
Attendance of school and college teachers
Work load of college teachers
Co-curricular duties
Private tuition
Postal Work
School Hours
Time Table
Recording of attendance
Absence fine
Grant of leave
Monitor
Proctorial Board
Number of students in a class
Payment of dues
College dues
Age limit
Admission test
First Admission
Transfer Certificate
Presentation of candidates for Public Examinations
Recording of age
Mis-representation of age
Final school certificate
Vacations in schools and colleges
Admission to schools and colleges
Re-admission after failure
Duration of teaching period
Holidays
Registers and books to be maintained
Conduct Register
Uniform
Ban on use of tobacco
Arms and ammunition
Physical training
Curriculum and Text Books
Boarding Houses and Hostels
Dormitories

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Resident Superintendent
Duties of the Superintendent
Medical attendance
Rules for the Superintendent and Boarders
Recreation
Hostel record
Morning assembly and Prayers
Religious education
Liability to inspection
Reports and returns
Parent-Teacher Associations

CHAPTER III
FEES IN GOVERNMENT INSTITUTIONS

Tuition fee in colleges

Half rate fee in colleges
Entrance fee in colleges
Tuition fee in schools
Hostel fee in colleges and schools
En-trance fee
Brother or sister concession
Scholarship holders
Funds
Dues to be paid

CHAPTER IV
RULES AND REGULATIONS FOR THE AWARD OF
INFERNAL MERIT SCHOLARSHIPS

General Rules
Controlling Authority
Award of Scholarships
Income Limit
Honorary Scholars
Domicile
Two scholarships
Period for which scholarships can be drawn
Cancellation of scholarship
Withdrawal of scholarships
Transfer of scholarship

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Re-award of scholarship
Allocation of scholarship funds and disbursement
Relaxation of rules and regulations
School and college scholarships
Post-graduate scholarships
Technical education scholarships
Instructions for Middle Scholar scholarships
Distribution for Arts and Science subjects

CHAPTER V
RULES OF RECOGNITION AND
REGISTRATION OF PRIVATETY MANAGED INSTITUTIONS

Part l–Reorganization
Recognition
Recognizing Authority
Conditions of recognition of schools
Provisional recognition
Refusal of recognition
Obligation of the management
Dispensary
Addition of classes or subjects
Withdrawal of recognition
Restoration of recognition
Lapse of recognition
Appeal against refusal or withdrawal of recognition
Residence of students
Conditions of recognition of hostels
Hostel record
Application for recognition
Lapse of recognition of hostel
Branch hostels
Part II–Registration of Privately Managed Educational Institutions
Definition
Authority
Procedure
Conditions
Powers
Refusal and withdrawal of Certificate of Registration

CHAPTER VI

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 GRANTS-IN-AID RULES FOR INSTITUTIONS

Purpose of grants
Grants admissible to recognized institutions only
Application for Maintenance Grant
Government’s right to apportion money and to determine the number of schools
in the area eligible for grant
Sanction of the Director
Sanction of Government required in cases provided for
Sources of grants and mode of payment
Correspondence
Maintenance and development grants defined
Basis of calculation
Fifty per cent grant admissible to outstanding institutions
Grant to be sanctioned for financial year
Conditions for maintenance grants
Partial refusal of grants to an institution
Application for grants necessary in all cases
Accuracy of acquaintance rolls of teachers
Check on excessive expenditure of an institution
Suspension or reduction or withdrawal grant
Powers of Government regarding grants
Grant for special purposes
Approved, expenditure in respect of schools
Items of approved expenditure
Rates subject to revision
Approved items of expenditure–Boarding House
Government grants for primary schools
Government grants for middle and high schools
Local bodies receiving grants to observe rules of the Code
Inspection staff
Approved expenditure described in respect of special Institutions
Approved expenditure on establishment in Intermediate and Degree colleges
Contingencies

CHAPTER VII

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 GRANTS TO LOCAL COUNCILS
Educational responsibilities Grants
Observance of rules
Inspection

CHAPTER VIII
TEACHERS CERTIFICATES AND DII'LOMAS

Departmental certificates
Conduct of examinations
Issue of certificates
Admission to professional courses
Endorsement
Equivalence of other certificates not recognized
Certificate may be refused
Duplicate certificate

ccxv
1.7 Exercise
Before you go over to the next unit, sure that you can answer the following
questions.

1. What type of relationship does exist between the Federal Ministry of

Education and provincial Education Departments?

2. What are the functions of the Federal and provincial Education Ministers?

3. What are the similarities and differences among the four provincial
Education Department Secretariats?

4. What are various Wings (Sections) of the Ministry of Education? Outline

their functions.

5. What are the functions of director Public Instruction, Schools and Colleges
in Punjab?

6. At district level, who are the different officers in each of the four provinces?

ccxvi
Bibliography
1. Revised Education Code, (3rd Edition), Management Unit for Study and
Training, Education Department, government of Khyber Pakhtunkhwa,
1996.

2. Punjab Education Code, Mansoor book House, Lahore, 1997.

3. Punjab Gazette, The Punjab Local Government Ordinance No. xiii of 2001,
Government Punjab 2001.

4. Plan Implementation and Management, Code No. 503, Book 3, AIOU,

Islamabad, 1995.

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UNIT-9

EVALUATION
MANAGEMENT SYSTEM

Written by: Dr. Muhammad Iqbal Chaudhry

Reviewed by: Dr. Col. Manzoor Arif

ccxviii
 CONTENTS
Introduction ..................................................................................................... 211

Objectives......................................................................................................... 211

1.1 Need and Importance of Evaluation in Management ...................... 212

1.2 System Evaluation (CIPP) .................................................................. 213

a) Context Evaluation ................................................................. 213

b) Input Evaluation ..................................................................... 215

c) Process Evaluation .................................................................. 215

d) Product Evaluation ................................................................. 216

1.3 Criteria of Evaluation ......................................................................... 217

1.4 Improving Management Through Evaluation ................................. 220

a) Role of Evaluation ................................................................... 221

b) Purposes of Evaluation ........................................................... 222

1.5 Activities............................................................................................... 225

1.6 Exercise ................................................................................................ 225

Bibliography .................................................................................................... 226

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Introduction

The major purpose of all schools and other educational institutions should be to
contribute to the development of a dynamic, self-renewing society by assuming a
major role in preparing the citizens, and especially the children and youth, to
participate in and contribute effectively and constructively to the orderly
development of that society. Because schools and educational systems have been
so important in the development of this nation that they have always been of
special interest and concern to the citizens. The schools and educational systems
especially have been informally appraised and evaluated, commended and
criticized from the beginning. Every social system needs the insights that can be
derived from periodic or continuing evaluation if it is to thrive and continue to
contribute to the improvement of society. But such evaluations should be
carefully planned and conducted and should not based on unstated beliefs and
assumptions, which may result in conclusions that cannot be supported, by valid
evidence. So evaluation requires the development and use of systematic and
defensible procedures to determine the value and appropriateness of goals,
policies, functions, procedures and relationships of a social systems, systematic
evaluation is essential for improving the management system.

Objective
After studying this unit students will be able:
1. To understand the need and importance of evaluation in management.
2. To describe the system of evaluation.
3. To understand the criteria of evaluation.
4. To improve the school management system through evaluation.

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1.1 Need and Importance of Evaluation in Management
Evaluation is often overlooked in the day-to-day affairs of the school system. In
reality, the ongoing evaluation of programmes, personnel and activities may be
one of the more important aspects of the quality of effort being extended by the
organization,

Programmes are mandated by a variety of mechanisms: by state law, by state

board of education rules, by local policy, by graduation requirements, by federal
law, and by the need of the students. As programmes are developed for a
particular clientele, they must be delivered to that clientele and then evaluated to
see if they (the programmes) accomplished what the planners intended. All too
often, educators initiate a programme an it's left to divine judgment to determine
its, effectiveness.

In this day of account ability, of wise use of scarce resources, and of increasing
competition for the local and state tax dollar, it is important that evaluation efforts
should be initiated and maintained in order to justify programmes and budgets.
Especially as one considered the implications of site-based management (SBM)
and all that it entails, the need for a well-ground evaluation process is essential.

Programmes are planned, the evaluation process should begin. The following
questions should be examined as a result of the evaluation process:
1. Is the target population being served?
2. Is the programme producing the desired results?
3. Is the programme cost-effective?
4. Is the programme compatible with other programmes?
5. Does the programme support the mission of the school?

The integrity and viability of the planning process is dependent on the capacity of
the evaluation design and process to stand alone as an independent function of the
organization. Ideally, evaluation, while closely aligned and supportive of planning
mechanism, is independent of any other function of the school system. This
independence not only allows greater objectivity of process, but it also guarantees
that the evaluation of any programme or activity will be accomplished on its own
merits and based on its own performance.

The evaluation function is best performed when it is located under the

superintendent and not involved in any other function of the school organization.

ccxxi
Ideally, the evaluation process gathers data and presents it in such a way that the
decision maker (principal, director, superintendent, board etc.) can interpret the
data and decide the subsequent actions required of him/her.

Evaluation is a process of delineating, obtaining and providing useful information

for judging decision alternatives (Stufflebeam et A. 197 l, xxv). In other words
evaluation is a mechanism for generating data on which decisions can be made. If
performed at its most objective level, alternative situations and data can be
examined, and the most appealing and productive decision is possible for the
person charged with the decision.

1.2 System of Evaluation (CIPP)

Dr. Daniel Stufflebeam of Ohio State University developed CIPP, an acronym for
context, input, process and product types of programme evaluations, during the
late 1960s and early 1970s. The CIPP model’s relationship to decision making
continues to a variety of educational settings throughout the country. According to
Stufflebeam’s theory, the four evaluation types serve general decision-making
categories, as shown hi Figure

a) Context Evaluation
Although four types of programme evaluation are significant in the management
of information related to educational programmes and services, an understanding
of context evaluation is most important to a practicing school administrator. In
general, its importance focuses on three factors, which oftentimes affect the
success, or failure of decisions related to school programmes. First, context
evaluation serves short and long-range planning decisions.

Planning in many school districts become an academic exercise of exchanging

ideas between colleagues, which leads towards re-enforcement like the key
decision maker’s position of any one of many issues. For reasons time, lack of
know-how (possibly too many staff theoreticians), and commitment (key decision
makers threatened), accommodation of the planning process may he brushed aside
as an administrative frill, taking organizational energy away from the operational
practice of a school district. Secondly, context evaluation is ongoing or continues
throughout the life of an educational programme or service. Educational
programme are dynamic in nature and therefore vulnerable to change even after
extensive systematic planning. If educational programmes were planned,
developed and administered in a vacuum void of people, possibly the importance
of the ongoing nature of context evaluation would be minimized. Thirdly, context
evaluation continues to provide a reference point or baseline of information

ccxxii
designed to examine to initial programme goals and objectives. It allows for a
close relationship between decisions based on planned goals and objectives and
final programme outcome. School administrators have the flexibility to examine
initial programme goals and objectives at anytime throughout a programme’s life
overlay them on what is presently happening in the programmes and make a
decision to continue, stop or redirect the programme and its resources. The result
is avoidance or minimizing “after-the-fact” or “post mortem” evaluations of
educational programmes services following their completion.

EVALUATION DECISION
TYPES TYPES
Context services Planning
Input services Structuring
Process services Implementing
Product services Recycling
Figure 1.1 Relationship between evaluation types and decision types

Figure 1.2 lists, in general, the kinds of information a school administrator can
expect to be provided through a context evaluation and types of planning
activities the information services.

CONTEXT EVALUATION PLANNING DESIGN

Focusing, gathering and reporting useful Using information provided to generate
information addressing the present and desired alternatives addressing the present and desired
program by staff. programmes by staff.

Defining the existing setting and identifiable

influences (political, economical and
sociological)

Identifying concerns of people reflecting and Analyzing existing needs problems and
communicating their values, philosophies and opportunities.
exceptions as individual and in groups.

Recommending goals which are compatible Studying the degree and outcomes of
with the setting, acceptable to parties affected involvement or participation by parties
and adaptable to further refinement into affected.
specific objectives.
Establishing goals and objectives by which
programmes outcomes can be accessed
through the decision making process.

Figure 1.2 General outline of context evaluation related to planning decision.

Context evaluation provides the basis for goals and objectives. It allows planning

ccxxiii
to proceed predicated on realistic objectives and workable expectations. Context
analysis allows the decision maker to answer questions related to the how, what,
where, and why of a particular situation.

b) Input Evaluation
As one moves from context evaluation, the focus shifts from planning decision to
allocation of resources in order to meet programme.

Such careful evaluation will provide important data on what is in terms of existing
programmes and activities. It also provides a good analysis of the efficacy of die
existing programmes. If, for example, a schools input analysis shows a great
emphasis on highly academic, advanced instructional programmes while the
context evaluation identifies a great need for basic skill emphasis, there obviously
exists a great discrepancy between what is and what the needs are. This type of
input evaluation will permit the building principal to locus his/her resources on
the areas of greatest need and reduce inefficient use and waste of scarce resources.

As a result of input evaluation, adjustment in both type and amount of resources,

as well as a shifting of resources, is indicated.

c) Process Evaluation
Once a course of action has been approved and implementation has begun,
process evaluation is necessary to provide periodic feedback to persons
responsible for implementing plans and procedures. Process evaluation has three
main objectives: the first is to detect or predict defects in the procedural design or
its implementation stage the implementation stage, the second is to provide
information for programmed decisions, and the third is to maintain a record of the
procedure as it occurs (Stufflebeam et al. 1971.229).

Among the strategies to be followed in process evaluation is the continuous

monitoring of the potential sources of the failure in the project including
interpersonal relationships, communications channels, and adequacy of resources.
Another strategy involves the projecting and servicing of programmed decisions
to be made by project manager during implementation of the project including the
choice of specific schools for particular participation in the project. Still another
strategy involves the noting of the main features of the project design, such as the
concept to he taught and the amount of discussion to he held using this data to
describe what actually takes place. From this comes a determination of whether or
not objectives were achieved. Sometimes the lack of meeting an objective is not
the fault of the design or the procedure.

ccxxiv
It’s important to recognize that the process evaluator(s) rely on both formal and
informal data collection procedures. This includes interaction analysis, opened,
end-of-the-day reaction sheets, interviews, rating scales, diaries and semantic
differential instrument record of staff meetings, programme Evaluation and
review technique (PERT) networks, and other devices.

It’s also important to recognize that the process evaluation is a function of how
well the context and input evaluations have been performed. The more adequate
the context and input evaluation, the less critical is the need for process
evaluation, and, conversely, the more poorly developed the context and input
evaluations are the demanding and critical is the need for an adequate and through
process evaluation.

Process evaluation means the delineation, obtaining and reporting of information

as often as project personnel require such information-especially during the early
stages of a project.

d) Product Evaluation
The fourth type of evaluation is product evaluation. Its purpose is to measure and
interpret attainments not only at the end of a programme cycle, but as often as
necessary during the project term.

While product evaluation gives an understanding of what is policy setters often

use product expectations to establish goals and objectives for particular projects
and programmes. The establishment of a product objective or expectation by a
board of trustees or board of education certainly adds a dimension to the reality of
context, input, and process evaluation.

Traditionally, evaluation meant product evaluation only and context input and
process evaluations are variable which must be added to enable an evaluation
process that recognizes as many of the disparate components of' the total
evaluation contents as possible. Stated another way, product expectation is a
legitimate policy matter while context, input and process are the tools to be
utilized, changed, and adjusted to meet product expectations.

Product evaluation must consider a variety of realities as it is conducted. While

the results of product evaluation are relatively precise and straight forward, the
context input and process evaluations can reveal important decision data if the
policy setters have established the product expectation at a realistic level. Product
evaluations can change as a result of adjustment in input or changes in process
used.

ccxxv
To summarize, the CIPP model for decision-making provides the best utilization
of the data and the most flexible parameters for adjustments while maintaining the
integrity of the evaluation process. CIPP also allows for decision alternatives to
be explored and for the decision-maker to project cost effectiveness of a particular
project. The use of CIPP model can simplify the planning process, while
strengthening the result.

1.3 Criteria of Evaluation

A commitment to increasing accountability through managing a programme
evaluation does not begin or end at either the building or central office level of a
school district’s operation. A proactive, as opposed to a reactive, school district
will encourage a multiplicity of programmatic evaluation activities to take place
concurrently in all buildings. To organizationally accomplish the task, the central
office or evaluation services must be staffed and supported as an integral part of a
school district’s line-staff hierarchy (figure 1.3)

The key consideration of the organizational chart is the direct line relationship
between the director of evaluation services and the superintendent. The
implication is not that the evaluator does not have working relationships with
other central office and district administrators, but the evaluator must have the
freedom to focus, gather, and retort useful information as close as possible to the
individual having ultimate responsibility decisions affecting school district
planning and operational processes. The direct relationship between the
superintendent and director of evaluation minimizes design problems created by
multiple decision-making levels within the school district, specifically those
directed at selecting appropriate criteria for judging whether information provided
is useful or nice to have.

In order to support financially and philosophically an evaluation services office,

the superintendent of schools must trust and have confidence in the information
received and used as a basis for decisions effecting the district. Certainly the
personal relationships between the superintendent and director of evaluation will
be a factor as to whether information provided through a systematic evaluation is
used or placed on a shelf to draw dust. Beyond factors of the evaluator’s
credibility are other criteria or standards to determining the value of information
by the superintendent.

ccxxvi
Stufflebeam et al. (1971, 28) identifies five practical criteria in addition to
credibility for judging the value of worth of evaluative information:

1. Relevance evaluative data are collected to meet certain purposes, and, the
data does not relate to those purposes, they are useless.
2. Importance a great deal of information can be collected which is nominally
relevant for some purpose ...evaluative information must be culled to
eliminate or disregard the least important information and highlight the most
important information.
3. Scope-information may be relevant and important but lack sufficient breadth
depth to be useful.
4. Timeliness- the best information is useless if it comes too late (or too soon)
providing perfect information late has no utility, but providing reasonably
good information at the time it is needed can make a great deal of
difference.
5. Pervasiveness-evaluation designs should contain provisions to disseminate
the evaluation findings to all persons who need to know them.

Practical criteria are important to a decision-maker when judging the usefulness

of information provided by the evaluator. Another criterion considered by the
school administrator in determining whether the information received is practical
relates to costs of evaluation personal.
ccxxvii
Practical criteria are not the only standards a school administrator should apply to
judging the worth of information received from the evaluation office. The
following scientific criteria, according to Stufflebeam et al. (1971, 27-28), are
equally important:
1. Internal validity: the information must he “true”. A more accurate way is to
state that there must be a close, if not one-to-one, correspondence between
the information and phenomena it represents.
2. External validity: refers to the “generalize ability: of the information. Does
the information hold only for the sample from which it was collected or for
other groups for the same group at other times as well?
3. Reliability: refers to the consistency of the information. If new data were
gathered, would the same finding result? Reliability depends to a great
extent on the nature of the instruments (used in gathering information).
4. Objectivity: is concerned with the “public ness” of the information. Would
every one competent to judge agree on the meaning of the data?
CONTEXT INFORMATION PLANNING
EVALUATION CRITERIA DECISIONS
Focusing, gathering and Practical Using information
reporting useful information 1. Credibility of Evaluator provided to Generate
addressing present and 2. Relevance alternatives
desired programmes 3. Importance addressing present and
4. Scope desired
Defining the existing setting 5. Timeliness Analyzing existing
and identifiable influences 6. Pervasiveness needs, problems and
(political, economical and 7. Cost opportunities.
Sociological), Scientific
1. Internal validity
2. External validity
3. Reliability
4. Objectivity

Figure 1.4 displays the relationship between context evaluation, activity, criteria
for judging the value of information identified, and degree of usefulness in
making alternative planning decisions.
In general the use of practical and scientific criteria is ensuring that an evaluation
process (CIPP) will reveal and communicate accurate information about the
programme service being studied. The degree of accuracy by which information is
judged in not only the responsibility, of the evaluator, but also the decision maker
who uses or chooses not to use any or all of the information provided.
Assuming a school superintendent is convinced that evaluative information does
enhance the decisions he or she makes, the issue of installing evaluation services,
as a department within a school district remains difficult. The difficulty is
justifying personnel, other operational costs, and the evaluation department’s
goals and purposes.

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1.4 Improving Management through Evaluation
Guba and Stufflebeam, among others, have regarded evaluation as a tool that
should be used by educational managers in making decisions about educational
programmes and processes. They have defined evaluation as the process of
obtaining and providing useful information for making educational decisions.
Evaluation thus becomes, tinder this concept, a tool be used by management in
the operation of the school and is decision oriented rather than conclusion
oriented. Although there can be no doubt that more valid empirical data should be
available to educational decision makers than present the situation there is no
guarantee that those who charged with making decision will have developed the
level of competency necessary to Utilize properly all empirical data in the
decision-making process. But quite simply, if empirical data differ from intuitive
feelings, attempts may he made to find fault with the data and thus disrupt the
rational decision making processes that are essential for any defensible
evaluation. Evaluation, however, should not only be decision oriented as indicated
in the model briefly discussed in this paragraph, but it should also be goal
oriented should be concerned with precise goal statements. Scriven has defined
evaluation from a goal-oriented point of view in the following manner:
Evaluation is itself methodological activity which is essential similar whether we
are trying to evaluate coffee machines or teaching machines, plans for a house or
plans for a curriculum. The activity consists simply in the gathering and
combining of performance data with weighted set of goal scales to yield either
comparative or numerical ratings, and in the justifications of (a) the data gathering
instruments (b) the weightings, and (c) the selections of goals.
One of the values of this concept of evaluation is the emphasis on goals and goal
justification. Unfortunately many of the techniques needed to implement this
model are not yet existence but it offers some potential benefits not inherent in
other models. The efforts of state and local education agencies might well be
directed to the development of greater sophistications in the area of goal-oriented
evaluation. Such efforts would contribute significantly to the utilization of
evaluation as an effective management tool.

A. Role of Evaluation
The role of evaluation is to permit appropriate educational decisions to be made.
The making of any single decision is always a complex process it includes four
stages: (1) Becoming aware that decision is needed, (2) Designing the decision
situation, (3) Choosing among alternatives, and (4) Acting upon the chosen
alternative (Stufflebeam et al. 1971, 50).
Becoming aware that decision is needed is the first element of the decision
making structure. Awareness has many sources. It may stem from psychological,
cognitive, or experiential base. It may derive from empirical data, subjective
judgment, or situational events.

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Rules, laws, and / or policies govern some decisions. These are known as
programmed decisions for they must be made regularly on cycle. Others decisions
are the result of an identification of unmet need and unsolved problems. As these
need and problems surface, they must be faced and resolved still other decisions
are made as result of the identification of opportunities for decisions that could be
utilized. This mode of awareness is the most risky and least used in education.
Once the need for decision is evident, the decision maker must design the situation to
be proceeded. Stufflebeam suggest a six-step process for such processing.
The six steps are: (1) State the decision situation in question form, (2) Specified
authority and responsibility for making the decision, (3) Formulate decision
alternatives, (4) Specify criteria which will be employed in assessing alternatives,
(5) Determine decision rules for use in selecting an alternative, (6) Estimate the
tinting of the decision, (Stufflebeam ct al. 1971. 50)
After designing the situation, the actual choosing of the decision alternative is the
third stage of the decision process. The steps involved in choosing an alternative
include (1) Obtaining information, (2) Applying decision rules, (3) Reflection,
and (4) Confirmation of indicated choice or recycling
The fourth stage, that of acting on the chosen alternative involves four steps: (I)
Fixing responsibility for implementation of the chosen objective, (2) Operationalizing
the selective alternative, (3) Reflecting on the efficacy of the operationalized
alternative, and (4) Executing the operationalized alternative or recycling.
As the evaluation process is an important component decision-making, so it is
ever more clear when superintendents are increasingly called on LU justify and
clarify decisions. Personal biases and propensities are often dispelled when
confronted with hard data and evaluative results.
It is appropriate at this point to develop the relationship between the evaluator and
the decision maker. First, the -relationship is symbiotic, the meaning that the
evaluator goes through the same mental process as the decision maker but does
not actually make the decision. Therefore, the evaluator must have close and
continuous relationships with the decision maker to he served. Second, the
evaluator must provide an extension of the decision maker’s resources through
analysis and synthesis of data. Third, the evaluator must be aware of the decision
making setting in order to provide appropriately informative data. Fourth,
evaluation must involve broad capabilities lithe information requirements of
decision makers are to be served. Finally, to the effective, evaluation must be
cooperative effort. That is, the evaluator must draw on all disparate part of the
school system for information and data.
B. Purposes of Evaluation
Among educators and lay citizens alike there is often it tendency to perceive
evaluation only or primarily as an effort to provide answers to question such as
“rid it work? “Did it accomplish? What it purported to do?” When evaluation is

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treated in this context, only shallow or superficial determinations are feasible and
these obviously should not provide a basis for important decisions. Educators
certainly iced to know what did or did not work, and sound research programmes
will be required to make this possible. But more important in any effort that has as
its goal the improvement; of some aspects of education is a determination of
worth or value of the effort. This then should be the primary focus of any
evaluative endeavor. In order to determine the value, however educational leaders
should seek to develop and utilize evaluation procedures that go far beyond a
determination of whether, or not something worked. Teachers, supervisors,
administrators, and citizen group need reliable information relating to (1) What
did or did not work or work well; (2) why it work or did not work satisfactorily;
and (3) modifications that may be needed.
Information of this nature, when properly analyzed and made available to
educators and concerned lay citizens, will make it possible for them to make
rational and defensible decisions about educational policies and procedures which
is a major function of evaluation. More specific purposes are discussed in the
paragraphs that follow.
Evaluation should provide a sound basis for making judgments and developing
conclusions. Until recently, this has probably, been the most commonly
recognized purpose of evaluation. At the end of the year, for example, the local
school board should want to know how well things have gone and hat has been
achieved. The emphasis on evaluation at the conclusion of a period of time is both
useful and necessary for some types of decision to be made about the instructional
programme. There is a distinct danger, however, that when evaluations are related
primarily to student achievement, they may become the basis for judgments and
decisions about other aspects of education used for teacher employment and
retention. Despite the emphasis in recent years upon the desirability all aspects of
the educational programme much testing during the last month of school still
occurs, and it is likely that test-based evaluation of achievement will continue for
some time to occupy a major role in the educational system.

Evaluation should ensure continually improving process and programmes of

education. All educational institutions and agencies should accept this concept as
a major perceived of evaluation and should devote considerable effort toward its
attainment new methods and procedures are constantly being developed, and it is
imperative that these be considered and tested where applicable. Schools and
school s stems tend to change to some extent as society changes, yet all too often
schools continue to operate as though they and society had never changed.
Carefully planned evaluation programmes continues in nature, are necessary if the
school and school systems are to eliminate waste full procedures and to plan
effect needed changes.
Evaluations should enable schools and school systems, to diagnose difficulties
and to avoid destructive upheavals. Wherever evaluation takes place in the
classroom, at hoard meeting or in the total system diagnoses should be considered
an important purpose. Serious and bona fide evaluation of problem areas will
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usually, provide the data that are necessary for defensible judgments and for
developing appropriate policies. When suitable corrective steps are taken, it may
be possible to avoid the potentially destructive developments that have been
experienced in school systems.
Evaluation should improve the ability of the staff and lay citizens to plan and effect
improvements in the educational systems. All though tin’s may not be generally
perceive as purpose of evaluation, it should be considered one of the most significant,
and meaningful improvements in education that are not likely to be effected unless
there is demand on the pan of professional staff and lay citizens that such
improvements be made. When those concerned are actively and constructively
involved in evaluation of procedures and practices, they are likely to be supportive of
the needed changes that become evident as a result of the evaluation.
Evaluation should enable school systems to test new approaches to the solution of
problems. As school systems become larger and there operations more complex,
there may be a tendency for them to be hesitant either to clearly identify problems
or to search for effective ways of solving them. In some instances the problems
seem to have assumed proportions of such magnitude those educators and citizens
see little if any hope for solutions. Moreover, potent forces that seek conformity
rather than experimentation will undoubtedly-continue to exist. School and school
systems should take the lead in developing and implementing action research
programme that can be used as a basis for planning and effecting major changes
in their provisions for education. Such programmes should always incorporate
sound provisions for evaluative procedures.

1.5 Activities
1. Observe the principal’s routine work in your school and write a paragraph
on his/her role whether he/she is meeting the targets of management
discussed in this unit.
2. Evaluate the existing administrative setup of your school on Stufflebeam’s
pattern called CIPP.

1.6 Exercise
1. Discuss the need and importance of evaluation in management programme
at secondary level.
2. Critically examine the system of evaluation and how far this system is to be
followed in our educational institutions.
3. Keeping in view the evaluation criteria discussed in unit. Explore whether
this criteria is to be followed by our institutional heads. If this criteria is not
followed, give reasons, why?
4. How can we improve our management system of our educational institution
through evaluation, discuss.

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Bibliography
1. Ahmed Zu1kail (1988) “Plan Implementation and Management,” M.A,
E.P.M. Course Code 503. Allama Iqbal Open University, Islamabad.

2. Brown, A.F. (1963) “Reaction to Leadership in Educational Administrator.”

3. Bittle Lester. R. (1980) “What Every Supervisor Should Know”. New Delhi,
Tata MaGraw-Hill Publishing Co. Ltd.

4. Bernard M. Bass. (1985) “Leadership and Performance Beyond

Expectation”. New York.

5. George B. Graen, (1976) “Roll Making Process within Complex

Organization”, in M D. Dunnette (ed). Handbook of Industrial and
organizational Psychology. Chicago: Rand McNelly.

6. Cupta L. D. (1987) “Educational Administration” Oxford and IBH

Publishing Co. Pvt. Ltd. New Delhi.

7. Hemphill. J. K. (1985) “Administration as a Problem Solving” and Andrew

W. Halpin, in Administration Theory in Education. Chicago, Midwest
Administration Centre. University of Chicago.

8. Halphin A. W and Wner B. J. (1957) “A Factorial Study of the Leadership

Behaviour Description”. 1957. “In Leader Behaviour”. Its Description and
Measurement edited by R. M. Stogdill and A R. Coons. Ohio State
University.

9. Khan Mohammad Sharif & Khan Mohammad Saleem. (1980) “Educational

Administration”, New Delhi, Ashish Publishing House.

10. Lucio. William. H. and McNeil John D.('1979) “Supervision in through and
Action” 3rd Edition, New York, McGraw-Hill Book Company.

11. Vashist S. R. (1993) “Perspectives in Educational Supervision” Vol. 1.

Principles of Educational Supervision. New Delhi, Anmol Publication Pvt.
Ltd.

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TABELS

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